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Home My WebLink About2021-004-434 Budget Amendment Ordinance MidYear 2021ORDINANCE NO. 2021-004-434 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING BUDGETARY TRANSFERS FOR FISCAL YEAR 2020-2021; AUTHORIZING THE CITY MANAGER TO TAKE CERTAIN ACTIONS; PROVIDING FOR ADOPTION OF REPRESENTATIONS; REPEALING ALL ORDINANCES IN CONFLICT; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, in accordance with Section 4.5 of the City of Miami Gardens (the “City”) Charter, the City Council adopted a Budget for Fiscal Year 2020-2021, and WHEREAS, it is appropriate to provide for certain transfers, appropriations and authorizations based upon previous and anticipated revenues and expenditures, WHEREAS, the City Council has determined that it is necessary to amend the budget to reflect these changes, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AS FOLLOWS: SECTION 1. ADOPTION OF REPRESENTATIONS: The foregoing Whereas Clauses are hereby ratified and confirmed as being true, and the same are hereby made a specific part of this Ordinance. SECTION 2. AMENDMENT TO BUDGET: A. The following positions are added to the adopted budget for the Fiscal Year beginning October 1, 2020, and ending September 30, 2021 to facilitate the opening of the Senior Family Center: DocuSign Envelope ID: 913808C3-4182-45BA-BF23-E7F7F1CB8067 B. The following budgetary transfers are needed to offset the cost related to the addition of the new positions, as well as other operating expenses needed for the new Senior Family Center: FY 2021 Adopted FTE FY 2021 Adjusted FTE Variance City Council 8.00 8.00 0.00 Civic Engagement 2.00 2.00 0.00 City Manager 7.00 7.00 0.00 Public Affairs 8.40 8.40 0.00 City Clerk 4.00 4.00 0.00 Finance 11.50 11.50 0.00 Human Resources 8.60 8.60 0.00 Procurement 5.00 5.00 0.00 City Attorney 3.00 3.00 0.00 Planning & Zoning 6.80 6.80 0.00 Information Technology 10.50 10.50 0.00 Fleet Services 2.00 2.00 0.00 City Hall Maintenance 2.00 2.00 0.00 School Crossing Guards 16.15 16.15 0.00 Police Police Admin 261.00 261.00 0.00 COPS Grant II 10.00 10.00 0.00 COPS Grant III 10.00 10.00 0.00 COPS Grant IV 11.00 11.00 0.00 Code Enforcement 21.70 21.70 0.00 Parks & Recreation Parks Admin 28.90 28.90 0.00 Parks Maintenance 20.30 20.30 0.00 BTF Comm Center 17.90 17.90 0.00 Athletics Division 17.30 17.30 0.00 Bunche Pool 6.55 6.55 0.00 Bucaneer Park 7.40 7.40 0.00 Norwood Park & Pool 12.90 12.90 0.00 Bunche Park 10.00 10.00 0.00 Senior Family Center 0.00 9.00 9.00 Positions are being added to staff the new Senior Family Center Public Works PW Administration 4.25 4.25 0.00 Keep MG Beautiful 2.00 2.00 0.00 Streets Division 25.45 25.45 0.00 CITT - Capital 2.00 2.00 0.00 CITT - Transit 3.00 3.00 0.00 Stormwater Operations 9.75 9.75 0.00 Engineering Division 3.40 3.40 0.00 Community Development 4.20 4.20 0.00 Development Services 20.45 20.45 0.00 Community Improvement 5.70 5.70 0.00 610.10 619.10 9.00 DocuSign Envelope ID: 913808C3-4182-45BA-BF23-E7F7F1CB8067 Transfer From: Fund Account Number & Description Amount General Fund 001-19-01-519-993-00 Working Capital Account (322,031.00) (322,031.00) Transfer To: Fund Account Number & Description Amount General Fund 001-72-10-572-102-00 Regular Salaries and Wages 151,159.00 General Fund 001-72-10-572-201-00 FICA 11,564.00 General Fund 001-72-10-572-202-00 Retirement 5,434.00 General Fund 001-72-10-572-203-00 Life and Health Insurance 12,000.00 General Fund 001-72-10-572-340-00 Other Contractual 33,650.00 General Fund 001-72-10-572-341-00 Contractual Svc - PW 27,500.00 General Fund 001-72-10-572-410-00 Telephone/Internet 3,375.00 General Fund 001-72-10-572-431-00 Electricity 45,000.00 General Fund 001-72-10-572-432-00 Water 10,000.00 General Fund 001-72-10-572-440-00 Rentals and Leases 3,625.00 General Fund 001-72-10-572-460-00 Repairs and Maintenance Service 3,675.00 General Fund 001-72-10-572-461-00 Faciilty/Grounds Maint 9,965.00 General Fund 001-72-10-572-510-00 Office Supplies 500.00 General Fund 001-72-10-572-520-00 Operating Supplies 4,584.00 322,031.00 Explanation: Transfer from the General Fund FY2021 Working Capital accounts to offset the costs relating to the new Senior Family Center. C. Per the Interlocal Cooperation Agreement of May 31, 2021, the amount of tax increment funds paid to the CRA by the City is the City and the County agree to limited to seventy-five (75) percent of the total tax increment funds. This item revises the FY21 budget to reflect this. Savings is being transferred to the FY21 Working Capital account. DocuSign Envelope ID: 913808C3-4182-45BA-BF23-E7F7F1CB8067 Transfer From: Fund Account Number & Description Amount General Fund 001-19-01-519-919-40 Transfer to CRA Fund (128,920.00) (128,920.00) Transfer To: Fund Account Number & Description Amount General Fund 001-19-01-519-993-00 Working Capital Account 128,920.00 128,920.00 Explanation: The FY21 payment to CRA has been revised. The savings will be transferred to the FY21 Working Capital accounts to offset any unforseen expenses. D. The following budgetary adjustment is needed in the General Fund to remove funding, and related proposed revenues, for Jazz in the Gardens given that the event was canceled for 2021: Revenue Fund Account Number & Description Amount General Fund 001-00-00-347-415-00 Jazz Festival (3,000,000.00) General Fund 001-00-00-347-416-00 Jazz in the Garden-Vendors (100,000.00) General Fund 001-00-00-347-418-00 Jazz in the Gardens - Women's Impact (100,000.00) (3,200,000.00) Expenses Fund Account Number & Description Amount General Fund 001-12-03-512-498-00 Jazz in the Gardens (3,200,000.00) Explanation: Funding, and related proposed revenues, for Jazz in the Gardens is being removed from the current budget given that the event has been canceled for 2021. E. The following budgetary adjustment is needed in the Development Services Fund to recognize additional revenues for Cost Recovery and Technology Surcharge fees to DocuSign Envelope ID: 913808C3-4182-45BA-BF23-E7F7F1CB8067 offset costs associated with Credit Card fees, Laserfische integration with Energov and plans digitization expenses: Revenue Fund Account Number & Description Amount Development Services 105-00-00-349-102-00 Cost Recovery 11,000.00 Development Services 105-00-00-345-200-00 Technology Surcharge 140,000.00 151,000.00 Expenses Fund Account Number & Description Amount Development Services 105-24-02-524-310-00 Professional Services 40,000.00 Development Services 105-24-02-524-340-00 Other Contractual 111,000.00 151,000.00 Explanation: Additional revenues are being recognized for Cost Recovery and Technology Surcharge fees to offset costs associated with Credit Card fees, Laserfische integration with Energov and digitization expenses. F. The following budgetary transfer is needed to fund the annual Summer Jobs program: Transfer From: Fund Account Number & Description Amount General Fund 001-19-01-519-993-00 Working Capital Account (60,000.00) (60,000.00) Transfer To: Fund Account Number & Description Amount General Fund 001-19-01-519-310-00 Professional Services 60,000.00 Explanation: Transfer from the General Fund FY2021 Working Capital accounts to offset the costs relating to the 2021 Summer Jobs program. DocuSign Envelope ID: 913808C3-4182-45BA-BF23-E7F7F1CB8067 SECTION 3. INSTRUCTIONS TO THE CITY MANAGER: The City Manager is authorized to take all actions necessary to implement the terms and conditions of this Ordinance. SECTION 4. CONFLICT: All ordinances or Code provisions in conflict herewith are hereby repealed. SECTION 5. SEVERABILITY: If any section, subsection, sentence, clause, phrase or portion of this Ordinance is for any reason held invalid or unconstitutional by any court of competent jurisdiction, such portion shall be deemed a separate, distinct and independent provision and such holding shall not affect the validity of the remaining portions of this Ordinance. SECTION 6. EFFECTIVE DATE: This ordinance shall become effective immediately upon its final passage. PASSED ON FIRST READING IN FULL ON THE 12th DAY OF MAY 2021. ADOPTED AND PASSED ON SECOND READING BY THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS AT ITS MEETING HELD ON THE 26th DAY OF MAY 2021. ___________________________ Rodney Harris, MAYOR ATTEST: ____________________________________ MARIO BATAILLE, CMC, CITY CLERK Reviewed by: SONJA K. DICKENS, ESQ. City Attorney DocuSign Envelope ID: 913808C3-4182-45BA-BF23-E7F7F1CB8067 SPONSORED BY: Cameron Benson, City Manager Moved by: Councilman Stephens Seconded by: Councilwoman Campbell VOTE: 7-0 Mayor Harris Yes Vice Mayor Leon Yes Councilwoman Campbell Yes Councilwoman Ighodaro Yes Councilwoman Julien Yes Councilman Stephens, III Yes Councilwoman Wilson Yes DocuSign Envelope ID: 913808C3-4182-45BA-BF23-E7F7F1CB8067