HomeMy WebLinkAbout2022-052-3765_-_Purchase_Order_to_Avaya_Inc._-_Adopted_-_PdfRESOLUTION NO. 2022-052-3765
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MIAMI GARDENS,FLORIDA, AUTHORIZING THE CITY
MANAGER TO ISSUE A PURCHASE ORDER TO AVAYA INC.
FOR THE EQUIPMENT ACQUISITION, INSTALLATION AND
PROFESSIONAL SERVICES TO CONSOLIDATE THE CITY'S
PHONE SYSTEMS INTO A SINGLE MODULE SYSTEM
(DETAILED IN QUOTES 22SLE1039 & 22FL1058) FOR AN
AMOUNT HUNDRED TWO FIFTYTO NOT EXCEED -ONE
THOUSAND SIX HUNDRED NINE DOLLARS AND ELEVEN
CENTS ($251,609.11) BY RELYING ON THE AVAYA INC. AND
NATIONAL COOPERATIVE PURCHASING ALLIANCE #14,
SOFTWARE AND SAAS SOLUTIONS #39-20 AGREEMENT;
PROVIDING FOR THE ADOPTION OF REPRESENTATIONS;
PROVIDING AN EFFECTIVE DATE.
WHEREAS, in 2012, the Information Technology Department purchased Avaya
Phone Systems equipment to be used by the Police Department and was later expanded
for use by facilities including Public Works, Betty T. Ferguson, Bunche Park and the
Senior Family Center, and
WHEREAS, the equipment has since reached end of life and is no longer
supported, and
WHEREAS, the City is now required to upgrade this equipment with newer models
that will be supported, and
WHEREAS, in 2015, the Information Technology Department purchased Cisco
Phone Systems equipment to be used by the City Hall,
WHEREAS, currently the City Hall Complex is the only building that uses Cisco
Phone System,
WHEREAS, renewtoseeks Department the TechnologyInformational (IT)
services with Avaya Phones System to include issuing a purchase order to replace
existing equipment, adding additional equipment and professional services to extend the
system to City Hall and have a single module system, and
WHEREAS, pursuant to City of Miami Gardens, Procurement Code Section 2-757,
the City may enter into competitively solicited contracts, and
WHEREAS, Avaya Inc., pursuant to solicitation and a procurement process
entered into an Agreement with National Cooperative Purchasing Alliance (NCPA) for the
purchase of Software and SaaS Solutions, herein attached as Exhibit “C”, and
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WHEREAS, staff is requesting approval to issue a purchase order to vendor Avaya
Inc., to replace existing equipment, add additional equipment and for professional
services to extend this system to City Hall, in the amount not to exceed Two Hundred
Fifty-One Thousand Six Hundred Nine Dollars and Eleven Cents ($251,609.11) by relying
on the Avaya Inc. and National Cooperative Purchasing Alliance #14, Software and SAAS
Solutions #39-20 Agreement, and
WHEREAS, funding has been approved as ARPA Infrastructure Improvement
from Account # 102-19-01-519-630-02, and
Whereas, City Staff recommends the City Council authorize the City Manager to
issue a purchase order to Avaya Inc. for the equipment acquisition, installation and for
professional services to consolidate the city's phone systems into a single module system
(detailed in quotes 22sle1039 & 22fl1058) for an amount not to exceed Two Hundred
Fifty-One Thousand Six Hundred Nine Dollars and Eleven Cents ($251,609.11) by relying
on the Avaya Inc. and National Cooperative Purchasing Alliance #14, Software and SAAS
Solutions #39-20 Agreement,
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF MIAMI GARDENS, FLORIDA AS FOLLOWS:
Section 1: ADOPTION OF REPRESENTATIONS: The foregoing Whereas
paragraphs are hereby ratified and confirmed as being true, and the same are hereby
made a specific part of this Resolution.
Section 2: AUTHORIZATION: The City Council of the City of Miami Gardens
hereby authorizes the City Manager to issue a purchase order to Avaya Inc. for the
equipment acquisition, installation and for professional services to consolidate the city's
phone systems into a single module system (detailed in quotes 22sle1039 & 22fl1058)
for an amount not to exceed Two Hundred Fifty-One Thousand Six Hundred Nine Dollars
and Eleven Cents ($251,609.11) by relying on the Avaya Inc. and National Cooperative
Purchasing Alliance #14, Software and SAAS Solutions #39-20 Agreement.
Section 3: EFFECTIVE DATE: This Resolution shall take effect immediately upon
its final passage.
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MIAMI
GARDENS AT ITS REGULAR MEETING HELD ON APRIL 27, 2022.
________________________________
RODNEY HARRIS, MAYOR
ATTEST:
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________________________________
MARIO BATAILLE, CMC, CITY CLERK
PREPARED BY: SONJA KNIGHTON DICKENS, CITY ATTORNEY
SPONSORED BY: CAMERON BENSON, CITY MANAGER
Moved by: Councilman Stephens
Seconded by: Councilwoman Julien
VOTE: 6-0
Mayor Harris Yes
Vice Mayor Leon Absent
Councilwoman Campbell Yes
Councilwoman Ighodaro Yes
Councilwoman Julien Yes
Councilman Stephens, III Yes
Councilwoman Wilson Yes
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