HomeMy WebLinkAbout2010-009-1191 - Public Art in MGCC
City of Miami Gardens Agenda Cover Memo Council Meeting Date: January 13, 2010 Item Type: (Enter X in box) Resolution Ordinance Other X Fiscal Impact: (Enter X in box) Yes No Ordinance
Reading: (Enter X in box) 1st Reading 2nd Reading X Public Hearing: (Enter X in box) Yes No Yes No X Funding Source: Capital Improvement Fund ilding Better munitie ond – Bu Com s B Advertising
Requirement: (Enter X in box) Yes No X Contract/P.O. Required: (Enter X in box) Yes No RFP/RFQ/Bid #: X N/A Sponsor Name Dr. Danny O. Crew, City Manager Department: Capital Projects
Short Title: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE CITY TO UTILIZE THE SERVICES OF THE MIAMI-DADE COUNTY ART IN PUBLIC PLACES DIVISION
TO ASSIST THE CITY WITH THE ESTABLISHMENT OF AN “ART IN PUBLIC PLACES” PROGRAM FOR THE MIAMI GARDENS COMMUNITY CENTER, IN THE SUM OF EIGHT THOUSAND DOLLARS ($8,000.00); AUTHORIZING THE
CITY MANAGER TO EXPEND THE AMOUNT OF ONE HUNDRED SEVENTY-TWO THOUSAND, ONE HUNDRED THIRTY-NINE DOLLARS FOR IMPLEMENTATION OF THE PROGRAM; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS;
PROVIDING AN EFFECTIVE DATE. Staff Summary: Background In accordance with Miami‐Dade County Ordinance No. 2‐11.15 Art in Public Places (AAIP), as well as the Building Better Communities
General Obligation Bond (GOB) contract for Miami Gardens Community Center, the City must allocate 1.5% of the eligible project construction and design costs to integrate public art at
this public facility. ITEM J-10) CONSENT AGENDA RESOLUTION Art in Public Places
1515 NW 167 Street, Building 5 Suite 200 Miami Gardens, Florida 33169 In addition, according to the contract, the reimbursement of GOB funds is contingent upon meeting the requirements
of the aforementioned County ordinance. Current Situation The City of Miami Gardens is required to integrate public art at the Miami Gardens Community Center in the amount of $172,139
in accordance with Miami‐Dade County Ordinance No. 2‐11.15. This allocation is calculated at 1.5% of the sum of eligible project construction costs ($10,330,406) and eligible design
costs ($1,145,540). This allocation will be charged as part of the Fixtures, Furniture and Equipment (FF&E) budget for the facility, of which the cost of art implementation can and has
been categorized under. Due to the fact that this will be the first time that the City will procure art under the Art in Public Places (AIPP) provision, staff is recommending a collaboration
with the County Art in Public Places Division to administer this project. The services provided provided by the County will cost the City $8,000. The $8,000 fee for the AIPP staff to
provide services to administer the process shall be subtracted from the $172,139.00 to be utilized for the implementation of the Art in Public Places at the Miami Gardens Community Center.
Furthermore, City staff will participate in constructing the solicitation and short listing artists for the project. The City of Miami Gardens will have final approval of the artist.
Proposed Action: It is recommended that the City Council approve the attached resolution authorizing the city to utilize the services of the Miami Dade County Art in Public Places Division.
Attachment: Attachment A – Proposal from Miami‐Dade County for the implementation of Art in Public Places at the Miami Gardens Community Center. Attachment B – Miami‐Dade County Ordinance
No. 2‐11.15.
Cultural Affairs 111 NW 1st Street • Suite 625 Miami, FL 33128-1994 T 305-375-4634 F 305-375-3068 miamidadearts.org miamidade.gov Carlos Alvarez, Mayor November 30, 2009 Ms. Vernita
Nelson, Assistant City Manager City of Miami Gardens 1515 NW 167 Street Bldg 5 Suite 200 Miami Gardens, FL 33169 Dear Ms. Nelson: First of all, we’d like to thank you for taking the
time to share with us all of the exciting projects that the city is undertaking to enhance the quality of life for its residents. We commend your Mayor and City Council in maintaining
a forward thinking vision for the future of Miami Gardens. We have held a number of meetings with your team to discuss the compliance of the City of Miami Gardens with Miami-Dade County’s
Art in Public Places Ordinance (MDC-APP) pursuant to the conditions set forth in the City’s agreement with the County for receiving General Obligation Bond (GOB) funds. At our last meeting,
we agreed to establish a working relationship to implement a public art component in conjunction conjunction with the construction of your new community center. You asked for our terms
to assist your City in this process through the artist selection process phase. Following is an overview of our business terms for accomplishing this work on behalf of the City of Miami
Gardens: Overview -The City will secure MDC-APP technical assistance through completion of the Artist Selection Phase (ASP). APP will draw a Professional Advisory Committee Panel from
its pool of approved local arts professionals. Under this option, the City assumes full responsibility for the implementation of the art project with its own forces and compliance with
Miami-Dade County’s Art in Public Places Ordinance. MDC-APP will charge the City an $8,000 lump sum amount (approx. 5% of the required APP allocation for this eligible project) to
provide technical services through the Artist Selection Process. These services will specifically include: Establishing scope and project guidelines in partnership with City staff
Drafting and reviewing of Call to Artist Distributing the Call using state of the arts electronic application and selection system (CaFé) Managing project related and application
inquiries Coordinating Professional Advisory Committee (PAC) Panel for Artists Shortlist Coordinating the Artist Project Orientation Meeting Managing Artists RFIs for completion
of Artist Design Proposals Coordinating PAC for final Artist(s) Selection Providing the City with contract language and procedural assistance for Proposal, Design, and Fabrication
and Installation phases Delivery to the City of all project-related documentation gathered by APP Estimated phase completion: 12 weeks from City NTP to APP
Cultural Affairs 111 NW 1st Street • Suite 625 Miami, FL 33128-1994 T 305-375-4634 F 305-375-3068 miamidadearts.org miamidade.gov Carlos Alvarez, Mayor Given this scenario, MDC-APP can
recommend to the Miami-Dade Office of Capital Improvements that partial release of the APP project allocation be disbursed to the City upon completion and County (APP) acceptance of
the critical milestones established for the art project. We propose the following plan: APP Calculation -based on information provided to date by the City Eligible Project Construction
Costs $ 10,330,406 Eligible Design Costs * $ 1,145,540 Total Project Cost to date: $ 11,475,946 APP Allocation (1.5%) $ 172,139 * Design Costs shall include all A/E fees, specialty consultants,
permit and inspection fees, special testing, and contingencies APP Allocation to Date $ 172,139 MDC -APP Proposed Fee for (ASP) $ 8,000 Balance for Art Project $ 164,139 (A) Recommended
Admin Fee (15%) 1 $ 24,621 (B) Recommended Maintenance Fee (15%) $ 24,621 Gross Artwork commission budget $ 114,897 (C) Design Proposal Phase ( 4 artists x $750 ea.) $ 3,000 (D) Final
Commission Contract Amount $ 111,897 APP Proposed Schedule of Payments to City Upfront Fees (A+D) $ 27,621 50% of (D) upon formal PSA and Artist NTP $ 55,949 50% of (D) upon Artist NTP
for Fab & Inst $ 55,949 Final Pmt (B) at project substantial completion $ 24,621 Total Payments to City $ 164,139 1 City reserves the right to allocate any percentage deemed appropriate
for administrative and maintenance purposes related to the artwork project as long as the combined total of these costs is no more than 30% of the overall APP required allocation.
Cultural Affairs 111 NW 1st Street • Suite 625 Miami, FL 33128-1994 T 305-375-4634 F 305-375-3068 miamidadearts.org miamidade.gov Carlos Alvarez, Mayor MDC-APP is open to further discussing
this proposed plan with your staff to establish consensus and good will as we move forward in our collaboration. Shall your City agree to secure the services of the Miami-Dade Art in
Public Places Program as proposed; we will need to receive a letter from you confirming our agreement. Please, note the APP Proposal Fee will need to be paid with a City issued check
which can be submitted for reimbursement to the Miami-Dade Office of Capital Improvements under your GOB contract allocation. Given the time sensitive nature of this project, we can
offer to proceed with our scope of work as soon as we receive a formal notice of acceptance from the City. We look forward to working with the City of Miami Gardens to assist in the
implementation of your own successful public art program. Please, feel free to contact me if you have any questions. Sincerely, Patricia Romeu Project Manager Cc: Michael Spring, Director,
MDC Dept. of Cultural Affairs Brandi Reddick, MDC Art in Public Places Brandan DeCaro, City of Miami Gardens Christina Goetzman, City of Miami Gardens Frank Barriga, Miami-Dade Office
of Capital Improvements –GOB Veronica Rubert, Miami-Dade Office of Capital Improvements –SNP