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Home My WebLink About2010-037-1219 - Agreement with General Asphalt City of Miami Gardens Agenda Cover Memo Council Meeting Date: February 24, 2010 Item Type: Resolution Ordinance Other X Fiscal Impact: Yes No Ordinance Reading: 1st Reading 2nd Reading X Public Hearing: Yes No Yes No X Funding Source: Transportation Fund /America Recovery vestme Act RA) Rein (AR nt Advertising Requirement: Yes No X Contract/P.O. Required: Yes No RFP/RFQ/Bid #: ITB#0910016 LAP Roadway Improvement Projects X Sponsor Name Dr. Danny Crew, City Manager Department: Public Works Department Short Title: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE CITY MANAGER AND THE CITY CLERK TO EXECUTE AND ATTEST, RESPECTIVELY, THAT CERTAIN AGREEMENT WITH GENERAL ASPHALT COMPANY, INC., ATTACHED HERETO AS EXHIBIT “A”, IN THE AMOUNT OF FIVE HUNDRED SEVENTY-FIVE THOUSAND, SIX HUNDRED AND EIGHTYTHREE DOLLARS AND 36/100 CENTS ($575,683.36) FOR LAP ROADWAY IMPROVEMENT PROJECTS; PROVIDING FOR INSTRUCTIONS TO THE CITY CLERK; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. Staff Summary: Background The City of Miami Gardens received $2,516,740 in American Recovery and Reinvestment (ARRA) stimulus funds through the Florida Department of Transportation to improve city roads that are designated by Federal Highway Administration (FHWA) and designated as emergency roads (ER) by the ITEM J-7) CONSENT AGENDA RESOLUTION Agreement w/General Asphalt Company Inc. 1515 NW 167 Street, Building 5 Suite 200 Miami Gardens, Florida 33169 US Department of Transportation. ARRA funds can only be used for road resurfacing, sidewalk repairs/installation, and guardrail repairs. Current Situation Of our three proposed projects, Florida Department of Transportation (FDOT) has given the City Notice to Proceed on two of the projects; Project A ($575,683.36) and Project C ($404,197.75), which is under a separate item on this evenings council agenda. Project A: ITB#09-10-016-LAP Roadway Improvements ARRA 431; ARRA434; ARRA337 (FDOT Project A: #426478-2, #426485-2, #426487-1) Areas to be completed: • NE 13/12th Avenue from NW 155 Dr. to NW 167 St.-Roadway/Sidewalk Improvements -#426478-2 • NW 175th St. from NW 27 Ave. to NW 12 Ave. – Roadway/Sidewalk Improvements -#426485-2 • NW 12 Ave. from NW 183 St. to NW 199 St/HONEY HILL – Roadway/Sidewalk Improvements -#426487-1 Specifications were prepared by City staff and our engineering consultant Craven and Thompson, for three LAP Roadway Improvement Projects which include resurfacing of roads, repairs and replacements of sidewalks; however, only two of the three projects were advertised. Bid #09-10-016 was advertised on December 10, 2009. A broadcast notice was sent to 565 vendors. Fifteen bid packages were requested. Bids were opened on January 12, 2010. There were eight bids received and publicly read. The apparent low bidder was General Asphalt Company Inc., located in Miami, Florida. Bids were evaluated for compliance with the specifications and their ability to perform the work. Staff checked references for past performances, finances, and insurances. All of the references were very favorable, the finances are fine, and insurance is sufficient. Once the staff completed their review, the tabulation was sent to Florida Department of Transportation (FDOT) for their review. FDOT concurred with staff’s findings. A copy of the proposal document and submittals are available at the assistant to the mayor and council’s office for review. Proposed Proposed Action: That City Council approve the attached resolution authorizing the City Manager to the contract for LAP Roadway Improvement Project A in the amount of $575,683.36 for ITB#09-10-016 to General Asphalt Company, Inc., located in Miami, Florida. Attachments: Attachment A – Contract Attachment B – Tabulation Sheets 0110-4 SY 350 $15 00 $5 250 00 $25 00 $8 750 00 $27 00 $9 450 00 $19 05 $6 667 50 ITB#09‐10‐016 ‐LAP Roadway Improvements ARRA 431;ARRA434;ARRA337 ‐(project A) January 12, 2010 ‐2:00 p.m. Bid Tabulation Sheet General Ashpalt Co. Inc. H&R Paving, Inc. Ranger Construction Weekley Asphalt Pav Miami, FL Miami, FL Miami, FL Pembroke Pines, FL Item UOM Qty $UOM TOTAL $UOM TOTAL $UOM TOTAL $UOM TOTAL Bid Bond yes yes yes yes 2009-1001 LS 1 $10,000.00 $11,690.22 $24,800.00 $40,390.00 2009-1002 LS 1 $6,000.00 $10,000.00 $20,900.00 $23,077.00 2009-1003 LS 1 $500.00 $500.00 $530.00 $400.00 Roadway 0334-1-13 SY 68,168 $4.50 $306,756.00 $3.88 $264,491.84 $4.20 $286,305.60 $4.00 $272,672.00 0327-701 SY 27,420 $1.25 $34,275.00 $1.75 $47,985.00 $1.40 $38,388.00 $1.40 $38,388.00 2009-1004 SY 50 $50.00 $2,500.00 $50.00 $2,500.00 $15.00 $750.00 $10.00 $500.00 Sidewalk 2009-1005 EA 147 $850.00 $124,950.00 $1,200.00 $176,400.00 $920.00 $135,240.00 $1,086.63 $159,734.61 0527-1 EA 10 $400.00 $4,000.00 $264.00 $2,640.00 $430.00 $4,300.00 $445.00 $4,450.00 0522-2 SY 200 $32.00 $6,400.00 $15.40 $3,080.00 $39.00 $7,800.00 $45.00 $9,000.00 2009-1006 SY 250 $22.00 $5,500.00 $15.00 $3,750.00 $28.00 $7,000.00 $31.40 $7,850.00 15.00 5,250.00 25.00 8,750.00 27.00 9,450.00 19.05 6,667.50 survey LF 500 $3.00 $1,500.00 $5.00 $2,500.00 $1.00 $500.00 $0.53 $265.00 Pavement 0711-11211 MI 10.79 $3,190.00 $34,420.10 $2,900.00 $31,291.00 $3,130.00 $33,772.70 $2,900.00 $31,291.00 0711-11231 MI 0.04 $797.00 $31.88 $725.00 $29.00 $785.00 $31.40 $725.00 $29.00 0711-11223 LF 4,610 $1.20 $5,532.00 $1.10 $5,071.00 $1.20 $5,532.00 $1.10 $5,071.00 0711-11224 LF 2,385 $1.80 $4,293.00 $1.65 $3,935.25 $1.80 $4,293.00 $1.65 $3,935.25 0711-11125 LF 278 $2.50 $695.00 $2.25 $625.50 $2.40 $667.20 $2.25 $625.50 0706-3 EA 3,052 $3.25 $9,919.00 $2.95 $9,003.40 $3.20 $9,766.40 $2.95 $9,003.40 0711-11170 EA 2 $44.00 $88.00 $40.00 $80.00 $43.00 $86.00 $40.00 $80.00 0711-11160 EA 9 $148.00 $1,332.00 $135.00 $1,215.00 $146.00 $1,314.00 $135.00 $1,215.00 2009-1007 EA 0 $0.00 $0.00 $0.00 $0.00 $300.00 $0.00 $250.00 $0.00 Temp Mark 2009-1008 MI 10.79 $770.00 $8,308.30 $700.00 $7,553.00 $755.00 $8,146.45 $700.00 $7,553.00 2009-1009 MI 0.04 $220.00 $8.80 $200.00 $8.00 $216.00 $8.64 $200.00 $8.00 ITB#09‐10‐016 ‐LAP Roadway Improvements ARRA 431;ARRA434;ARRA337 ‐(project A) January 12, 2010 ‐2:00 p.m. Bid Tabulation Sheet cont. 2 General Asphalt H&R Paving Ranger Construction Weekley Asphalt Item UOM Qty $UOM TOTAL $UOM TOTAL $UOM TOTAL $UOM TOTAL 2009‐1010 LF 4,610 $0.33 $1,521.30 $0.30 $1,383.00 $0.30 $1,383.00 $0.30 $1,383.00 2009‐1011 LF 2,385 $0.50 $1,192.50 $0.45 $1,073.25 $0.50 $1,192.50 $0.45 $1,073.25 2009‐1012 LF 278 $0.66 $183.48 $0.60 $166.80 $0.70 $194.60 $0.60 $166.80 2009‐1013 EA 2 $16.00 $32.00 $15.00 $30.00 $16.00 $32.00 $15.00 $30.00 2009‐1014 EA 9 $55.00 $495.00 $50.00 $450.00 $54.00 $486.00 $50.00 $450.00 Misc. 0535‐73 LF 0 $0.00 $0.00 $0.00 $0.00 $10.00 $0.00 $5.00 $0.00 2009‐1015 LF 0 $0.00 $0.00 $0.00 $0.00 $35.00 $0.00 $40.00 $0.00 2009‐1016 EA 0 $0.00 $0.00 $0.00 $0.00 $900.00 $0.00 $750.00 $0.00 2009‐1017 LF 0 $0.00 $0.00 $0.00 $0.00 $25.00 $0.00 $4.00 $0.00 TOTAL $575,683.36 $596,201.26 $602,869.49 $625,308.31 This is only a tabulation of prices submitted and is not an indication of award or responsiveness SY 350 $14 00 $4 00 $30 $10 500 $10 $3 $3 $1 ITB#09‐10‐016 ‐LAP Roadway Improvements ARRA 431;ARRA434;ARRA337 ‐(project A) January 12, 2010 ‐2:00 p.m. Bid Tabulation Sheet Community Asphalt H&J Asphalt, Inc. Horizon Contractors Tran Construction Hialeah, FL Miami, FL Hialeah, FL Miami, FL Item UOM Qty $UOM TOTAL $UOM TOTAL $UOM TOTAL $UOM TOTAL Bid Bond yes yes yes yes 2009-1001 LS 1 $33,500.00 $30,000.00 $21,000.00 $10,920.00 2009-1002 LS 1 $36,984.00 $40,000.00 $6,000.00 $16,380.00 2009-1003 LS 1 $7,000.00 $1,000.00 $300.00 $218.00 Roadway 0334-1-13 SY 68,168 $4.24 $289,032.32 $4.56 $310,846.08 $5.60 $381,740.80 $8.50 $579,428.00 0327-701 SY 27,420 $2.35 $64,437.00 $2.00 $54,840.00 $1.00 $27,420.00 $2.70 $74,034.00 2009-1004 SY 50 $100.00 $5,000.00 $30.00 $1,500.00 $16.00 $800.00 $54.60 $2,730.00 Sidewalk 2009-1005 EA 147 $914.00 $134,358.00 $900.00 $132,300.00 $900.00 $132,300.00 $437.00 $64,239.00 0527-1 EA 10 $341.00 $3,410.00 $450.00 $4,500.00 $350.00 $3,500.00 $437.00 $4,370.00 0522-2 SY 200 $65.57 $13,114.00 $40.00 $8,000.00 $39.00 $7,800.00 $26.20 $5,240.00 2009-1006 SY 250 $56.12 $14,030.00 $25.00 $6,250.00 $27.00 $6,750.00 $24.00 $6,000.00 0110-4 14.00 4,900.00 30.00 10,500.00 10.00 3,500.00 3.30 1,155.00 survey LF 500 $1.65 $825.00 $5.00 $2,500.00 $2.00 $1,000.00 $4.40 $2,200.00 Pavement 0711-11211 MI 10.79 $3,045.00 $32,855.55 $3,000.00 $32,370.00 $4,000.00 $43,160.00 $3,058.00 $32,995.82 0711-11231 MI 0.04 $761.25 $30.45 $800.00 $32.00 $4,000.00 $160.00 $5,460.00 $218.40 0711-11223 LF 4,610 $1.16 $5,347.60 $1.50 $6,915.00 $1.60 $7,376.00 $1.20 $5,532.00 0711-11224 LF 2,385 $1.73 $4,126.05 $2.00 $4,770.00 $2.25 $5,366.25 $1.80 $4,293.00 0711-11125 LF 278 $2.36 $656.08 $3.00 $834.00 $4.50 $1,251.00 $2.50 $695.00 0706-3 EA 3,052 $3.10 $9,461.20 $3.50 $10,682.00 $4.50 $13,734.00 $3.20 $9,766.40 0711-11170 EA 2 $42.00 $84.00 $50.00 $100.00 $80.00 $160.00 $43.70 $87.40 0711-11160 EA 9 $141.75 $1,275.75 $150.00 $1,350.00 $93.00 $837.00 $147.40 $1,326.60 2009-1007 EA 0 $0.00 $0.00 $1,000.00 $0.00 $0.00 $0.00 $436.00 $0.00 Temp Mark 2009-1008 MI 10.79 $735.00 $7,930.65 $900.00 $9,711.00 $1,300.00 $14,027.00 $764.00 $8,243.56 2009-1009 MI 0.04 $210.00 $8.40 $400.00 $16.00 $1,300.00 $52.00 $218.00 $8.72 ITB#09‐10‐016 ‐LAP Roadway Improvements ARRA 431;ARRA434;ARRA337 ‐(project A) January 12, 2010 ‐2:00 p.m. Bid Tabulation Sheet cont. 2 Community Asphalt H&J Asphalt Horizon Contractors Tran Construction Item UOM Qty $UOM TOTAL $UOM TOTAL $UOM TOTAL $UOM TOTAL 2009‐1010 LF 4,610 $0.32 $1,475.20 $0.50 $2,305.00 $1.25 $5,762.50 $0.30 $1,383.00 2009‐1011 LF 2,385 $0.47 $1,120.95 $0.70 $1,669.50 $2.00 $4,770.00 $0.50 $1,192.50 2009‐1012 LF 278 $0.63 $175.14 $0.80 $222.40 $2.50 $695.00 $0.70 $194.60 2009‐1013 EA 2 $15.75 $31.50 $30.00 $60.00 $30.00 $60.00 $16.40 $32.80 2009‐1014 EA 9 $52.50 $472.50 $60.00 $540.00 $45.00 $405.00 $54.60 $491.40 Misc. 0535‐73 LF 0 $0.00 $0.00 $25.00 $0.00 $0.00 $0.00 $33.00 $0.00 2009‐1015 LF 0 $0.00 $0.00 $30.00 $0.00 $0.00 $0.00 $71.00 $0.00 2009‐1016 EA 0 $0.00 $0.00 $550.00 $0.00 $0.00 $0.00 $327.00 $0.00 2009‐1017 LF 0 $0.00 $0.00 $300.00 $0.00 $0.00 $0.00 $38.00 $0.00 TOTAL $671,641.34 $673,812.98 $689,926.55 $833,375.20 This is only a tabulation of prices submitted and is not not an indication of award or responsiveness