HomeMy WebLinkAbout2010-069-1251 - P.O. to Mity-Lite Inc
City of Miami Gardens Agenda Cover Memo Council Meeting Date: April 14, 2010 Item Type: (Enter X in box) Resolution Ordinance Other X Fiscal Impact: (Enter X in box) Yes No Ordinance
Reading: (Enter X in box) 1st Reading 2nd Reading X Public Hearing: (Enter X in box) Yes No Yes No X Funding Source: General Fund‐Parks and Recreation Advertising Requirement: (Enter
X in box) Yes No X Contract/P.O. Required: (Enter X in box) Yes No RFP/RFQ/Bid #: X ITB#0910030 Sponsor Name Dr. Danny Crew, City Manager Department: Parks and Recrecation Department
Short Title: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE CITY MANAGER TO ISSUE PURCHASE ORDERS TO MITY-LITE, INC. ON AN AS-NEEDED BASIS IN
AN AMOUNT NOT TO EXCEED SIXTY THOUSAND DOLLARS ($60,000.00), FOR FURNITURE, FIXTURES AND EQUIPMENT FOR THE CITY OF MIAMI GARDENS COMMUNITY CENTER; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS;
PROVIDING AN EFFECTIVE DATE. Staff Summary: Background During the groundbreaking for the Miami Gardens Community Center project, former Miami‐Dade County Commissioner Betty Fergusen
presented a symbolic check for $3,000,000.00 that Miami‐Dade County allocated to fund the center’s furniture, fixtures, and equipment. The City of Miami Gardens is awaiting an executed
contract from Miami‐Dade County which provides for reimbursement of the $3,000,000 expenditures before proceeding with the purchases. Current Situation ITEM J-8) CONSENT AGENDA RESOLUTION
P.O. to Mity-Lite, Inc.
1515 NW 167 Street, Building 5 Suite 200 Miami Gardens, Florida 33169 In an effort to provide auditorium equipment for the City of Miami Gardens Community Center, the City solicited
bids to obtain the needed items from a responsible vendor. The equipment included foldable and stackable chairs, tables, storage carts, table coverings, and a portable dance floor. City
Staff prepared specifications and publicly advertised on January 12, 2010. A broadcast notice was sent to 197 vendors. Thirteen (13) vendors requested bid packages. The bids were opened
on January 28, 2010. Two (2) bids were received and publicly read. Staff evaluated the product for both compliance and delivery of equipment in accordance to the bid specifications and
found Mity‐Lite, Inc. to be the lowest bidder. A copy of the proposal document and submittals are available at the Assistant to the Mayor and Council’s office for review. In some cases,
actual quantities to be ordered will be slightly lower than the bid specifications due to budgetary restraints. Proposed Action: City Staff requests approval from Council to authorize
the manager to issue purchase orders as needed to Mity‐Lite, Inc, located at 1301 West 400 N Orem, UT, in an amount not to exceed $60,000, contingent upon the execution of the Miami‐Dade
County contract for furniture, fixtures, and equipment that will fund this project. Attachment: Attachment A –Bid Tabulation
City of Miami Gardens Bid Tabulation ITB#09-10-030 Auditorium Equipment Group I Mity-Lite Inc. Orem, UT School Specialty Mount Joy, PA EST QTY Description UNIT COST TOTAL COST UNIT COST
TOTAL COST 50 Table -30"x 72" rectangle folding, lightweight, durable, seats 6 -8, can be stored on cart, wishbone legs, smooth plastic finish table top, easy maintenance Mity-Lite RT-3096-30SA
Grey “Or Approved Equal” $ 135.80 ea $6790.00 $157.51 Ea $7875.50 Alternate Qty: 1 through 20 $147.93 ea No Bid Alternate Qty: 21 through 49 $143.42 ea No Bid 40 Table -72"round folding,
lightweight, durable, seats 10, can be stored on cart, wishbone legs, smooth plastic finish table top, easy maintenance Mity-Lite CT-72-72C Grey “Or Approved Equal” $248.57 ea $9942.80
$284.62 Ea $11384.80 Alternate Qty: 1 through 20 $270.76 ea No Bid Alternate Qty: 21 through 39 $262.52 ea No Bid 15 Table -card table folding, lightweight, durable, seats 4, can be
stored on a cart, wishbone legs, smooth plastic finish table top, easy maintenance Mity-Lite RT-3636 Grey ”Or Approved Equal” $140.39 ea $2105.85 $182.28 Ea $2734.20 Alternate Qty: 1
through 7 $149.35 ea No Bid Alternate Qty: 8 through 14 $146.03 ea No Bid
City of Miami Gardens Bid Tabulation ITB#09-10-030 Auditorium Equipment Group I (Cont) Mity-Lite Inc. Orem, UT School Specialty Mount Joy, PA 3 Table Cart double capacity cart, holds
20 or more 30"x72"rectangle tables, flat stack, with handle, on casters, rails hold tables in place, easy assembly Mity Lite RT Cart Double Capacity “Or Approved Equal” $247.95 ea $743.85
$288.12 Ea $864.36 4 Table Cart holds 10 or more 72"round tables, with handle, on casters, rails hold tables in place, easy assembly Mity-Lite CT Cart Stacking “Or Approved Equal” $334.35
ea $1337.40 $ 388.12 Ea $1552.48 TOTAL Group I $20,919.90 $24,411.34 Group II 200 Chairs -folding lightweight vinyl upholstered metal folding chair, heavy duty, durable, Black color
MECO #106152 “Or Approved Equal” $34.20 ea $6840.00 $34.83 Ea $6966.00 Alternate Qty: 1 through 100 $36.72 ea No Bid Alternate Qty: 101 through 199 $34.20 ea No Bid 300 Chairs -banquet
banquet style, fixed seat and back, lightweight, durable, Chrome or Silver Painted Frame, Blue fabric, padded Mity-Lite CS500 “Or Approved Equal” $71.10 Ea $21330.00 $79.52 Ea $23856.00
City of Miami Gardens Bid Tabulation ITB#09-10-030 Auditorium Equipment Group II (Cont) Mity-Lite Inc. Orem, UT School Specialty Mount Joy, PA Alternate Qty: 1 through 150 $74.70 Ea
No Bid Alternate Qty: 151 through 299 $72.90 Ea No Bid 3 Chair cart -folding steel/metal hanging chair storage rack for both transport and storage, holds 72 chairs, on swivel casters
Mity-Lite Chair Cart Stacking “Or Approved Equal” $511.20 Ea $1533.60 $592.26 Ea $1776.78 Alternate Qty: 1 $511.20 Ea No Bid 30 Chair cart -stackable steel flat bed, holds 10 stackable
chairs, with casters Mityhost Cart -20.5”X18.5” “Or Approved Equal” $77.40 Ea $2322.00 $89.51 Ea $2685.30 Alternate Qty: 1 through 15 $77.40 Ea No Bid Alternate Qty: 16 through 29 $77.40
Ea No Bid TOTAL Group II $32,025.60 $35,284.08 Group III 2 Podium non-sound full height lectern, multiple wood options Global Industrial T9C248631MH “Or approved Equal” No Bid $No Bid
$109.31 Ea $218.62 TOTAL Group III No Bid $218.62
City of Miami Gardens Bid Tabulation ITB#09-10-030 Auditorium Equipment Group IV Mity-Lite Inc. Orem, UT School Specialty Mount Joy, PA 1 Dance Floor Black Cherry, 20x20 laminate floor,
aluminum frame, smooth transition to floor, easy installation, easy maintenance, with steel cart Magnattach Portable Dance Floor “Or Approved Equal” $12085.64 Each $$12085.64 $12646.86
Each $12646.86 TOTAL Group IV $12,085.64 $12,646.86 OPTIONS: 100 Table cloths -rectangle White, rectangle polyester to fit 30"-72" tables, white, stain and wrinkle resistant, machine
washable $10.50 Each $1050.00 No Bid No Bid 80 Table cloths -round White, round polyester to fit 72"round table, white, stain and wrinkle resistant, machine washable $21.95 Each $1756.00
No Bid No Bid 100 Table skirts White, polyester to fit 30-72"banquet tables, stain and wrinkle resistant, machine washable $56.93 Each $5693.00 No Bid No Bid 480 Skirt clips variable
size table skirt clip, fit up to 2.5' thick table top, White $.55 Each $264.00 No Bid No Bid TOTAL TOTAL OPTIONS $8,763.00 $ No Bid Grand Total 73,793.24 5% Discount if all awarded (3689.66)
70,103.57