HomeMy WebLinkAbout2010-072-1254 - P.O. to Miami Dade County
City of Miami Gardens Agenda Cover Memo Council Meeting Date: April 14, 2010 Item Type: Resolution Ordinance Other X Fiscal Impact: Yes No Ordinance Reading: 1st Reading 2nd Reading
X Public Hearing: Yes No Yes No X Funding Source: FY 0 Bon9 Equipment d Advertising Requirement: Yes No X Contract/P.O. Required: Yes No RFP/RFQ/Bid #: NA X Sponsor Name Dr. Danny O.
Crew , City Manager Department: Police Short Title: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE CITY MANAGER TO ISSUE PURCHASE ORDERS TO MIAMI‐DADE
COUNTY IN AN AMOUNT NOT TO EXCEED FIFTY‐SIX THOUSAND, THREE HUNDRED AND TWENTY‐NINE DOLLARS AND 71/100 CENTS ($56,329.71) FOR THE PURCHASE AND INSTALLATION OF RADIO EQUIPMENT AND ACCESSORIES;
PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING AN EFFECTIVE DATE Staff Summary: On April 11, 2007, the City Council adopted Resolution No. 2007-63570 directing the City Manager
to issue a purchase order to the Miami-Dade County Board of County Commissioners, in an amount not to exceed $1,167,308.69 for the police department’s vehicle and handheld radios. With
the increase in the number of officers in the Department and purchase of additional and replacement equipment, there is a need to outfit 14 newly purchased vehicles. The Police Department
also has a need for five additional handheld radios for back-up/replacement equipment for the existing inventory. The cost of the additional radios, installation and accessories is $56,329.71.
This item is a proprietary purchase, as the system is already in place and the new equipment is designed to work seamlessly with the existing system also purchased from Miami Dade County,
plus the ITEM J-11) CONSENT AGENDA RESOLUTION P.O. to Miami Dade County
1515 NW 167 Street, Building 5 Suite 200 Miami Gardens, Florida 33169 City’s purchasing ordinance exempts the purchase of commodities from another governmental entity. The Fleet Division
in conjunction with the police department has taken steps to utilize existing equipment from salvaged or surplused vehicles in order to reduce the amount of this purchase. Proposed Action:
That the City Council approve the attached resolution authorizing the City Manager to issue a purchase order to Miami-Dade County, for the purchase and installation of radio equipment
in an amount not to exceed $56,329.71. Attachment: Attachment A : MD Radio Hardware and Installation Quotes
Date: 1/25/10 Phone: (305) 474-1419 Fax: (305) 474-1506 Phone: (305) 596-8053 Fax: (305) 596-8839 Quantity Description Units Unit Cost Total 14 Installation of Radio 4 $70.00 $3,920.00
14 Antenna & Coax Kit 1 $41.49 $580.86 14 Miscellaneous Installation Materials 1 $7.50 $105.00 14 Workorder Processing Fee 1 $26.00 $364.00 Total $4,969.86 1234 INSTALLATION COST ESTIMATE
Addendum Description of Work to be Performed Miami Gardens Police Department Sergeant Audrey Coney-Brown Patrick Burke, Supervisor Radio Communication Services Division 6010 SW 87th
Avenue Miami, Florida 33173 Some vehicles may have slightly less equipment. For vehicles that may have less equipment, no further discounts will apply. This is an estimate and not a
fixed price guarantee. Actual cost may vary if the number and type of equipment, or the vehicle configuration is substantially different than anticipated. Miami-Dade County, ETSD Installation
of fourteen (14) radios and antennas in existing consoles. Quote is valid for 90 days from date above. The installation work will be performed at the Radio Shop facility located at 6010
S.W. 87th Avenue between the hours of 7:30 AM to 4:00 PM, Monday thru Friday, excluding County holidays.