HomeMy WebLinkAbout2010-098-1280 - P.O. to Spirit Wear Inc
City of Miami Gardens Agenda Cover Memo Council Meeting Date: May 26, 2010 Item Type: (Enter X in box) Resolution Ordinance Other X Fiscal Impact: (Enter X in box) Yes No Ordinance Reading:
(Enter X in box) 1st Reading 2nd Reading X Public Hearing: (Enter X in box) Yes No Yes No X Funding Source: Parks and Recreation General Funds Advertising Requirement: (Enter X in box)
Yes No X Contract/P.O. Required: (Enter X in box) Yes No RFP/RFQ/Bid #: X ITB#0910041 Sponsor Name Dr. Danny Crew, City Manager Department: Parks and Recrecation Department Short Title:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AWARDING A BID TO SPIRIT WEAR, INC., IN AN AMOUNT NOT TO EXCEED ONE HUNDRED THIRTY-EIGHT THOUSAND, SIX HUNDRED
SIXTEEN DOLLARS AND 65/100 CENTS ($138,616.65), FOR CHEERLEADING UNIFORMS; AUTHORIZING THE CITY MANAGER TO ISSUE A PURCHASE ORDER NOT TO EXCEED THIS AMOUNT; AUTHORIZING AN AWARD TO VARSITY
SPIRIT FASHIONS/CDT OF MEMPHIS, TN, IN THE EVENT SPIRIT WEAR, INC. IS DEEMED NON-COMPLIANT DURING THE CONTRACT PERIOD; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING AN EFFECTIVE
DATE Staff Summary: Background The City of Miami Gardens Parks and Recreation Department is launching its inaugural Youth Sports Program this year. This program will encompass numerous
competitive sports programs, teach the fundamentals of each sport, as well as seek to develop student athletes. Current Situation The initial sporting activities will be youth football
and cheerleading. In an effort to provide cheerleading uniforms for the Youth Sports Program, the City solicited bids to obtain the uniforms from a responsible vendor. ITEM J-1) CONSENT
AGENDA RESOLUTION Awarding a bid to Spirit Wear, Inc.
1515 NW 167 Street, Building 5 Suite 200 Miami Gardens, Florida 33169 The cheerleading uniforms included cheerleading shell tops, bodyliners, a‐line skirt, flyer skirts, practice shorts
and game briefs. The uniforms encompass the necessary items for practice, gameday, and competition uniforms. All items will be purchased on an as needed basis, depending on the number
of registered participants. The purchase quantities for the cheerleading uniforms will not exceed the following: • Game Shell Tops: one thousand one hudred twenty five (1,125) • Game
Body Liners: one thousand one hudred twenty five (1,125) • Game Skirts: one thousand one hudred twenty five (1,125) • Flyer Skirts: ninety (90)* • Practice Shorts: one thousand one hudred
twenty five (1,125) • Practice Briefs: one thousand one hudred twenty five (1,125) *There are eighteen (18) flyers per park , and five (5) parks participating in the cheerleading program.
City Staff prepared specifications and publicly advertised on April 8, 2010. A broadcast notice was sent to 331 vendors. Nineteen (19) vendors requested bid packages. The bids were opened
on April 22, 2010. Six (6) bids were received and publicly read. All Bids were evaluated for compliance with specifications and compliance with ability to provide needed quantity. A
copy of the bid document and submittals are available for review at the Assistant to the Mayor and Council’s office. One Stop Business Solutions did not bid on all items and therefore
was deemed non‐responsive. FG Athletic was the lowest bidder for the cheerleading uniforms. However, after physical inspections of various uniform samples, it was determined that the
items bid by this vendor did not meet the specifications. The next lowest responsible bidder is Spirit Wear. Similarly, City Staff inspected the various uniform samples and determined
that this vendor’s bid met the bid specifications. Staff is therefore recommending award for the purchase of all of the outlined cheerleading uniforms to Spirit Wear of Hialeah, Fl.
The City Council would need to authorize the City Manager to execute a purchase order for this vendor in the amount not to exceed $138,616.65. This contract is for a two year term with
City option to renew for an additional two years. City staff also requests approval to award Varsity Spirit Fashions of Memphis, TN as a secondary vendor to assure availability of product
in the case that the primary vendor is deemed unresponsive or non‐compliant during the contract period. Proposed Action: That the City Council authorize the City Manager to issue a purchase
order to Spirit Wear, not to exceed $138,616.65 for up to one thousand one hundred twenty five (1125) cheerleading game shell tops, one thousand one hundred twenty five (1125) cheerleading
game bodyliners (1125), one thousand one hundred twenty five (1125) cheerleading game skirts, ninety (90) cheerleading game flyer skits, one thousand one hundred twenty five (1125) practice
shorts and one thousand one hundred twenty five (1125) cheerleading game briefs based on the number of registered participants.
1515 NW 167 Street, Building 5 Suite 200 Miami Gardens, Florida 33169 The City also request approval to award Varsity Spirit Fashions of Memphis, TN as a secondary vendor and to assure
availabilty in the case that the primary vendor is deemed unresponsive or non‐compliant during the contract period. Attachment: Attachment A –Bid Tabulation