HomeMy WebLinkAbout2010-101-1283 - P.O. to Sungard Public Sector Inc.
City of Miami Gardens Agenda Cover Memo Council Meeting Date: May 26, 2010 Item Type: (Enter X in box) Resolution Ordinance Other X Fiscal Impact: (Enter X in box) Yes No Ordinance Reading:
(Enter X in box) 1st Reading 2nd Reading X Public Hearing: (Enter X in box) Yes No Yes No X Funding Source: General Fund‐IT Advertising Requirement: (Enter X in box) Yes No Contract/P.O.
Required: (Enter X in box) Yes No RFP/RFQ/Bid #: X (Enter #) Sponsor Name Dr. Danny O. City Manger Crew Department: Information Technology Department/Police Department Short Title: A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE CITY MANAGER TO ISSUE A PURCHASE ORDER IN THE AMOUNT OF ONE HUNDRED SEVENTY-ONE THOUSAND, THREE
HUNDRED NINETY DOLLARS AND 20/100 CENTS ($171,390.20) TO SUNGARD PUBLIC SECTOR, INC., FOR OSSI SOFTWARE FOR THE MIAMI GARDENS POLICE DEPARTMENT; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS;
PROVIDING AN EFFECTIVE DATE Staff Summary: Background The Miami Gardens Police Department utilizes OSSI software from Sungard Public Sector as their main operational software package
for the department. The original purchase of the software was implemented through a two year fixed price contract. The initial two-year term has ended, and the City must renew the software
licenses on an annual basis. The OSSI software contains modules for the Records Management System, Computer Aided Dispatch System, as well as various other modules, which help with officer
reporting and efficiency. With the expansion of the Police Department, the City procured additional modules for the K-9 unit and other modules that have increased the original amount
for support from $140,000 to $171,390. Future licensing renewals shall not exceed 5% of the previous year’s amount as long as new services are not added. The original contract (Appendix
A) states that as long as we keep the contract current ITEM J-4) CONSENT AGENDA RESOLUTION P.O. to Sungard Public Sector, Inc.
1515 NW 167 Street, Building 5 Suite 200 Miami Gardens, Florida 33169 without any lapses, “after the term of the first contract, support for licensed programs will be on a year-toyear
basis for a period of 5 years,”… “renewal contract years will be an amount not to increase over the support fee for the immediately preceding contract year by more than five percent
(5%).
1515 NW 167 Street, Building 5 Suite 200 Miami Gardens, Florida 33169 Current Situation The Miami Gardens Police Department is currently using OSSI software from Sungard Public Sector
as the primary operational software package for the department. In order to maintain the functionality of the police department operating system, the City must keep all licensing agreements
current. As such, staff is requesting the approval of the attached resolution authorizing the City Manager to issue a purchase order in the amount of $171,390.20, to Sungard Public Sector
for OSSI for the one year software licensing renewal. Proposed Action: That the City Council approve the attached resolution authorizing the City Manager to issue a purchase order in
accordance in the amount of $171,390.20, To Sungard Public Sector for OSSI software for the Miami Gardens Police Department. Attachment: Attachment A ‐Original Contract for OSSI Software