HomeMy WebLinkAbout2010-145-1327 - Awarding a bid to Shaw Environmental & Infrastructure Inc
City of Miami Gardens Agenda Cover Memo Council Meeting Date: September 8, 2010 Item Type: (Enter X in box) Resolution Ordinance Other X Fiscal Impact: (Enter X in box) Yes No Ordinance
Reading: (Enter X in box) 1st Reading 2nd Reading X Public Hearing: (Enter X in box) Yes No Yes No X Funding Source: Energy Efficiency and Conservation Block Grant (EECBG) Advertising
Requirement: (Enter X in box) Yes No X Contract/P.O. Required: (Enter X in box) Yes No RFP/RFQ/Bid #: X RFP #09-10-080 Sponsor Name Danny Crew, City Manager Department: Community Development
Short Title: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AWARDING A BID TO SHAW ENVIRONMENTAL & INFRASTRUCTURE INC., IN THE AMOUNT OF NINETY-FIVE THOUSAND
EIGHT HUNDRED AND NINETY-NINE DOLLARS ($95,899.00) FOR THE DEVELOPMENT AND IMPLEMENTATION OF THE ENERGY EFFICIENCY AND CONSERVATION BLOCK GRANT (EECBG); AUTHORIZING THE CITY MANAGER
TO NEGOTIATE AND EXECUTE A CONTRACT FOR THIS PURPOSE; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING AN EFFECTIVE DATE. Staff Summary: Background The American Recovery and
Reinvestment Act of 2009, Public Law 111-5 signed by President Obama on February 17, 2009, appropriated $3.2 billion for the Energy Efficiency and Conservation Block Grant (EECBG) Program
through the Department of Energy (DOE). The Program represents a Presidential priority to deploy the cheapest, cleanest, and fastest energy sources. The Program provides federal grants
to units of local government, Indian tribes, states, and territories to reduce energy use and fossil fuel emissions, and for improvements in energy efficiency. Additionally, the program
will further economic growth through job creation and/or retention. ITEM J-5) CONSENT AGENDA RESOLUTION Awarding a bid to Shaw Environmental & Infrastructure Inc.
On March 22, 2010, the DOE approved the City’s EECBG Application and Activities. Miami Gardens has been awarded $989,200 in EECBG funds. As part of the application, the City proposed
to carry out the following four (4) activities: 1) Development of a Comprehensive Energy Management System – This activity will include the development of an energy management system
to track, calculate and manage energy consumption and green house gas (GHG) emissions for municipal operations, City capital improvement and community projects, and to identify the potential
for energy improvement in the future. 2) Review and Upgrade of Existing Codes and Ordinances and Development of Green Design Standards – This activity will include the review and evaluation
of City, County and State building and zoning codes and ordinances, land use policies, building and development permitting processes, and other existing or potential new relevant policies
and programs; the development of code and permitting process updates and policy and procedural recommendations, from the perspective of maximizing energy efficiency and minimizing GHG
emissions; and the development of specific design standards including rezoning, development standards, landscaping requirements, and plans for incentives. 3) Business Energy Efficiency
Retrofit Program (Energy Audits only) – This activity will include the performance of energy audit services for City of Miami Gardens businesses that have been approved for funding under
the City’s Business Energy Efficiency Retrofit Program. 4) Green Technology Workshops for Businesses – This activity will include the development and conduct training and informational
workshops on the upgraded codes, permitting processes, new green design standards, and incentive programs that the City may adopt (see #2 above), targeting design professionals and contractors
that do business in Miami Gardens, and businesses located within the city limits of Miami Gardens. Current Situation Staff prepared specifications to retain a firm to assist City staff
with the development and implementation of these four activities. RFP 09-10-080 was broadcast on July 15, 2010, with notices sent to 1,110 vendors. Fifty-five (55) proposal packages
were requested. The proposals were opened August 12, 2010. Two (2) proposals were received and publicly read for Energy Grant Consulting Services. A copy of the proposal documents and
submittals are available at the assistant to the Mayor and Council’s office for review. The selection/evaluation committee consisted of: Laurin Yoder, Community Development Specialist;
Ron McKenzie, IT Director; and Shellie Ransom, Building Official. Each committee member was provided the evaluation ranking sheet, proposals, copy of the solicitation and instructions
as to the ranking process. The ranking sheets were returned to procurement on August 18, 2010. At which time the scores, excluding cost, were combined and totaled. A committee meeting
was held on August 19, 2010 to tabulate and discuss the proposers cost estimates, reference questions, and to determine if oral presentations were needed. The committee decided that
the proposer, Shaw Environmental & Infrastructure, Inc. was very qualified, and agreed that their project approach and schedule, along with all of the other required criteria was more
than sufficient to determine award recommendation. Shaw Environmental & Infrastructure, Inc. successfully completed the development of an Energy Efficiency and Conservation Strategy
(EECS), which Council awarded in November, 2009.
The proposals received were: Consultant Carbon Solutions America, Deerfield Beach, FL Shaw Environmental & Infrastructure, Miami Lakes, FL Proposed Action: Staff recommends that the
City Council approve the attached resolution authorizing the City Manager to negotiate and execute a contract with Shaw Environmental & Infrastructure, located in Miami Lakes, Florida
for the development and implementation of the above four activities in an amount not to exceed $95,899.00. Attachment: • Exhibit A – Evaluation Ranking Sheet
CITY OF MIAMI GARDENS PROCUREMENT DEPARTMENT EVALUATION RANKING SHEET RFP# 09-10-080 Energy Grant Consulting Services August 12, 2010 By signing this form as an Evaluator, I certify
that I have no conflict of interest Signed______________________________ Dated:_____________________ Company Firm Background & Experience (max 75 pts.) Project Approach & Schedule (max
75 pts.) Cost Estimate (max 60 pts) Completeness of Proposal ( max 45 pts) Firm(s) located in CMG (max. 30 pts.) Firm donate local schools (max. 15 pts) Total (max. 300 pts.) Carbon
Solutions America, Deerfield Beach, FL 60 55 35 30 0 0 180 Shaw Environmental & Infrastructure, Inc., Miami Lakes, FL 75 70 60 43 0 0 248 Comments: Carbon Solutions America, did not
receive any points for including a local firm due to the following: • In accordance with the Local Preference Ordinance – Proposer must indicate on proposal the amount of work and dollar
allocation to local business – this was not submitted • Local business has outstanding monies owed to the City