HomeMy WebLinkAbout2010-169-1351 - Authorizing an Agreement with Musco Sports Lighting LLC
City of Miami Gardens Agenda Cover Memo Council Meeting Date: October 27, 2010 Item Type: (Enter X in box) Resolution Ordinance Other X Fiscal Impact: (Enter X in box) Yes No Ordinance
Reading: (Enter X in box) 1st Reading 2nd Reading X Public Hearing: (Enter X in box) Yes No Yes No X Funding Source: Community Development Block Grant (CDBG) Advertising Requirement:
(Enter X in box) Yes No X Contract/P.O. Required: (Enter X in box) Yes No RFP/RFQ/Bid #: Clay X County Bid #08/09-3 Sponsor Name Dr. Danny O. Crew, City Manager Department: Capital Improvement
Division Short Title: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE CITY MANAGER TO ISSUE A PURCHASE ORDER TO MUSCO SPORTS LIGHTING IN THE AMOUNT
OF ONE HUNDRED TWENTY-FIVE THOUSAND, NINE HUNDRED NINETY-THREE DOLLARS ($125,993.00), IN ACCORDANCE WITH CLAY COUNTY, FLORIDA BID #08/09-3, A COPY OF WHICH IS ATTACHED HERETO AS EXHIBIT
“A”, FOR SPORTS LIGHTING FIXTURES AT BRENTWOOD PARK; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. Staff Summary: Summary The attached resolution is
requesting the authorization by City Council to issue a Purchase Order to Musco Sports Lighting, LLC in the amount of $125,993.00 for athletic sports lighting for the multipurpose/football
field at Brentwood Park. As a part of the overall park infrastructure improvements, sports lighting fixtures are important. Currently, the field does not have permanent sports light
fixtures so portable generators and light fixtures have to be provided for night games and events. ITEM J-2) CONSENT AGENDA RESOLUTION P.O. to Musco Sports Lighting
1515 NW 167 Street, Building 5 Suite 200 Miami Gardens, Florida 33169 Staff has identified a qualified municipal contract that can be utilized for these services; the attached quote
reflects the pricing utilizing the Clay County bid 08/09-3. Clay County competitively bid for “Various Equipment and Amenities for Parks and Playgrounds” and Musco Sports Lighting, LLC
was awarded sports lighting. The new field lighting is reflective of the standardized design for all future park designs, exhibiting L.E.E.D. (Leadership in Energy Elements and Design),
green principals and focused projection allowing minimal reflection into neighboring residences. No company in the City of Miami Gardens manufactures this type of sports lighting fixture.
In addition, staff has determined it would be more cost effective to rely upon the existing Clay County 08/09-3 bid as done for pervious purchases of this product. Musco Sports Lighting
has recently been located with success at the Betty T. Ferguson Community Center, Miami Carol City Park, North Dade Optimist Park fields and on the basketball courts and the new tennis
courts at Rolling Oaks Park. The City will utilize Community Development Block Grant (CDBG) funds for this project. Community Development Staff has identified $150,000 of CDBG funds
from Program Year 3 (2008-09) that is available for Park Capital Improvements. Brentwood Park is in a census tract that has more than 51% of its households that are low-tomoderate income,
and is therefore an eligible project under the CDBG program. This project will work in conjunction with the City’s Program Year 5 (2010-11) Annual Action Plan. Once the purchase order
has been issued, Musco Lighting will than design the sports lighting system and produce the Electrical Construction Drawings required for the sports lighting system. The Electrical Drawings
will be publicly advertised by the City to secure a vendor for the installation of the Musco Lighting fixtures. The awarded local low bid Electrical Contractor will receive the delivery
of the fixtures and do all of the on-site wiring and installation for the sports lighting system. Proposed Action: It is recommended that the City Council approve the attached resolution
authorizing the issuance of a purchase order for the purchase of athletic sports lighting for the multipurpose field at Brentwood Park in accordance with the Clay County bid in the amount
of $125,993.00 to Musco Sports Lighting, LLC. Attachment: Attachment A – Musco Lighting Price Quote dated May 28, 2010. Attachment B – Illumination Summary and Equipment Layout Attachment
C – Musco Lighting Light Structure Green Attachment D – Clay County Bid 08/08-3
2009 Musco Sports Lighting, LLC 1 SD-2565-1 Brentwood Football/soccer Miami Gardens, Florida Clay County Sports Lighting Contract RFO #08/09-3 Date: May 28, 2010 To: Brandan DeCaro Quotation
Price – Materials Only – Football Field Musco’s Light Structure Green™ as described below and delivered to the job site…………………………………..……………………. $125,993. Equipment Description Light
Structure Green™ System delivered to your site in Five Easy Pieces™ • Pre-cast concrete bases • Galvanized steel poles • UL Listed remote electrical component enclosures • Pole length
wire harness • Factory-aimed and assembled luminaires Also Includes: • Energy savings of more than 50% over a standard lighting system • 50% less spill and glare light than Musco’s prior
industry leading technology • Musco Constant 25™ warranty and maintenance program that eliminates 100% of your maintenance costs for 25 years, including labor and materials • Guaranteed
constant light levels for 25 years, +/-10% per IESNA RP-06-01 as follows: o Soccer/Football Field – 30 footcandles • Group re-lamps at the end of the lamps’ rated life as follows: o
Soccer/Football Field – 3 group relamps at the end of the lamps rated life of 5000 hours • Reduced energy consumption with an average of 40 kW per hour • Control Link® Control & Monitoring
System for flexible control and solid management of your lighting system • Lighting Contactors sized for voltage/phasing at site • Electrical engineering services Field Description Quantity
Pricing Per Clay County Extended Price LSG FBC 110 exposure C 400 Hours of Operation Soccer/Football Field -Light Structure 1 $90,412.00 $90,412.00 Bld Code FBC 2007 HVHZ 146 MPH Adders/Deduct
1 $13,561.00 $13,561.00 Project Management 1 $5,750.00 $5,750.00 Electrical Engineering (400 AMP) 1 $8,625.00 $8,625.00 Certified Foundation Designs 1 $1,150.00 $1,150.00 Adder for Spill/Glare
4 $3,335.00 $13,340.00 Deduct 1 -$6,845.00 -$6,845.00 Total $125,993.00
2009 Musco Sports Lighting, LLC 2 SD-2565-1 Sales tax, labor, and unloading of the equipment is not included as part of this quote. Pricing furnished is effective for 60 days unless
otherwise noted and is considered confidential. Divulging technical or pricing information to competitive vendors will result in removal from the bid list. Payment Terms – to be decided
between Musco Credit dept and City of Miami Gardens Late payment will be subject to service charges of 1 ½% per month (18% APR). Delivery to the job site from the time of order, submittal
approval, and confirmation of order details including voltage and phase, pole locations is approximately 30-45 days. Due to the built-in custom light control per luminaire, pole locations
need to be confirmed prior to production. Changes to pole locations after the product is sent to production could result in additional charges. Notes Quote is based on: • Shipment of
entire project together to one location • Field sizes as follows: • Football/Soccer – 360’ x 160’ • Electrical system requirement sized for voltage/phasing at site • Structural code
and wind speed = 2007 Florida Building Code, 146 MPH High Velocity Hurricane Zone • Confirmation of pole locations prior to production Thank you for considering Musco for your sports-lighting
needs. Please contact me with any questions. Jason Frucht Sales Representative Musco Sports Lighting, LLC 1250 South Pine Island Road Suite 355 Plantation, Florida 33324-3903 Phone:
956.732.5674 E-mail: Jason.frucht@musco.com Fax: 800.374.6402