HomeMy WebLinkAbout2012-041-1636 - Amedments to CDBG Action Plans
1515 NW 167 Street, Building 5 Suite 200 Miami Gardens, Florida 33169 City of Miami Gardens Agenda Cover Memo Council Meeting Date: March 14, 2012 Item Type: (Enter X in box) Resolution
Ordinance Other X Fiscal Impact: (Enter X in box) Yes No Ordinance Reading: (Enter X in box) 1st Reading 2nd Reading X Public Hearing: (Enter X in box) Yes No Yes No X Funding Source:
Community Development Block Grant (CDBG) Fund Advertising Requirement: (Enter X in box) Yes No X Contract/P.O. Required: (Enter X in box) Yes No RFP/RFQ/Bid #: X N/A Strategic Plan Related
(Enter X in box) Yes No Strategic Plan Priority Area: Enhance Organizational Bus. & Economic Dev Public Safety Quality of Education Qual. of Life & City Image Communication Strategic
Plan Obj./Strategy: (list the specific objective/strategy this item will address) N/A X Sponsor Name Danny Crew, City Manager Department: Community Development Short Title: A RESOLUTION
OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING AMENDMENTS TO COMMUNITY COMMUNITY DEVELOPMENT BLOCK GRANT ACTION PLANS FOR FISCAL YEARS 2007 THROUGH 2011, AS OUTLINED
IN EXHIBIT “A” ATTACHED HERETO; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. Staff Summary: Background The City of Miami Gardens is an Entitlement
jurisdiction, and as such receives an annual allocation of Community Development Block Grant (CDBG) Program funds from the US Department of Housing and Urban Development (HUD). Since
becoming an Entitlement jurisdicition in October 2006 and through September 2011, the City has received a total of $7,135,272 in CDBG Program funds. ITEM J-1) RESOLUTION PUBLIC HEARING
Amendment to the CDBG Action Plans
1515 NW 167 Street, Building 5 Suite 200 Miami Gardens, Florida 33169 Each program year the City is required to submit an Annual Action Plan to HUD, which outlines how the City will
use its CDBG funds to implement projects that benefit low‐to‐moderate income individuals/households. Current Situation At this time it is necessary to amend the following CDBG Program
Year Action Plans ‐2006‐07, 2007‐08, 2008‐09, 2009‐10, and 2010‐11. This amendment reflects a re‐allocation of unexpended funds from these years to fund CDBG activities during Program
Year 2010‐2011. A total of $849,947 of CDBG funds will be re‐allocated from CDBG funds that were: 1) previously awarded but not expensed, and 2) from unspent previously awarded projects
that came in under budget. A draft of the attached Amendment to multiple Program Year Action Plans was publicly advertised for thirty (30) days, allowing for public comments. The notice
was placed in the Miami Herald Section A and at City Hall and the Department of Community Development. Additionally, a draft of the proposed Amendment was posted on the City’s Website
and a hard copy was made available in the Department of Community Development’s lobby. No public comments were received. A resolution is needed to amend the City’s Annual Action Plans.
Upon City Council’s approval, the Amendment must be submitted to HUD. Proposed Action: Staff recommends that City Council approve the attached Resolution. Attachment: Amendment to
Multiple Program Year Annual Action Plans
City of Miami Gardens Page 1 City of Miami Gardens Department of Community Development Action Plan Amendments ‐DRAFT (Program Years 1, 2, 3, 4, & 5) FY 2006‐ 2011 Submitted to: The US
Department of Housing & Urban Development; Community Planning & Development 909 SE First Avenue, Room 500 Miami, Florida 33131‐3028
DRAFT ‐Action Plan Amendments FY 2006‐2011 City of Miami Gardens Page 2 1. INTRODUCTION EXECUTIVE SUMMARY This report consists of modifications (amendments) implemented to projects identified
in the City of Miami Gardens’ 1st, 2nd, 3rd, 4th and 5th Program Year Action Plans (FY 2006‐2011), for its Community Development Block Grant (CDBG) Program. With the approval of the
City Manager, this report delineates adjustments to the projects carried out by the Department of Community Development. These amendments were necessary due to a change in the nature
of the projects indicated herein. In an effort to better meet the priorities and needs of low‐and moderate‐income city residents, funding allocations have been increased or decreased
appropriately by means of transfer, reallocation, or de‐obligation. All funding determinations remain consistent with the goals and objectives set‐forth in the 2006‐2011 Consolidated
Plan and in conjunction with the Citizen Participation Plan. As it relates to citizen participation, a summary of the amendments was made available to the public for review and comment
for a period of 30‐days beginning on January 8, 2012 through February 8, 2012. The amendment was publicly posted and available on the City’s website at http://www.miamigardens‐fl.gov/cd/index.html
for review by the general public. As an Entitlement Jurisdiction, the City of Miami Gardens is dedicated to complying with the goals and regulations mandated by the U.S. Department of
Housing and Urban Development (U.S. HUD), while attempting to provide decent housing, a suitable living environment, and increased economic opportunity for low‐and moderate income residents.
The Department of Community Development initiated such amendments with the intent of meeting the following CDBG national objectives: 1) Provide benefits to low‐to‐moderate income families;
2) Aid in preventing “slums and blight”; 3) To meet other community development needs that have a particular urgency because existing conditions pose a serious and immediate threat to
the health and welfare of the community. Projects submitted in the 1st, 2nd, 3rd, 4th & 5th Program Year Action Plans were designed to give maximum priority to feasible activities that
promote the CDBG national objectives. Furthermore, Entitlement Grant monies, such as CDBG will be awarded by the City of Miami Gardens to agencies and projects which further the national
federal objectives.
DRAFT ‐Action Plan Amendments FY 2006‐2011 City of Miami Gardens Page 3 2. BACKGROUND COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) The City of Miami Gardens received its first allocation
of Community Development Block Grant (CDBG) funds from the U.S. Department of Housing and Urban Development (HUD) in 2006. The primary objective of the CDBG Program as set forth by Congress
is the “development of viable urban communities, by providing decent housing and a suitable living environment and expanding economic opportunities, principally for persons of low and
moderate income.” Federal regulations define persons who are low and moderate‐income as those individuals (or households) earning less than 80% of the area median income (AMI) as determined
by HUD, adjusted by household size. Usage of the CDBG funds is guided by the City’s Consolidated Plan for Community Development and Housing programs. The Consolidated Plan establishes
a long‐range strategy for investment of its HUD resources and other resources linked to activities directed at the community development, housing and homeless services needs. The plan
covers a five‐year period, beginning October 1, 2006 and ending September 30, 2011. Lastly, the City must prepare an Annual Action Plan describing actions/strategies designed to fulfill
the Consolidated Plan. As an Entitlement City, Miami Gardens is awarded an annual CDBG allocation on a formula basis. The formula takes into account total population, overcrowding and
poverty. CDBG funds must be used for activities that benefit low‐and moderate income persons. Eligible activities include affordable housing, job creation, business expansion opportunities,
and services to the most vulnerable in the community. The Department of Community Development furthers the HUD national objectives by coordinating the priorities collectively established
in annual public hearings, with the CDBG national goals and objectives.
DRAFT ‐Action Plan Amendments FY 2006‐2011 City of Miami Gardens Page 4 3. AMENDMENTS DETAIL OF AMENDMENTS 2006‐2007 Number Key Project Code Amendment Number (project–P.Y.‐amendment
#) Program Yr Amendment Sequence BNFR (CDBG‐Infrastructure Improvements) BNFR‐01‐004 01 004 BHSG (CDBG‐Housing Rehabilitation) BHSG‐01‐005 01 005 No. BNFR‐01‐004 (Infrastructure Improvements):
The 2006‐2007 Action Plan reflected the provision of infrastructure improvements in selected low‐mod census tracts in the City. This activity consisted of improvements to drainage, water/sewer,
street lights, and street reconstruction. This amendment will reduce the amount allocated to this activity by $9,101.91. This amount will be re‐allocated to the Livable Neighborhoods
Project to conduct Infrastructure Improvement activities in the 2010‐2011 Program Year. The final total amount in this Infrastructure Improvements activity will be $429,952.72 No. BHSG‐01‐004
(Housing Rehabilitation): The 2006‐2007 Action Plan included an allocation for for a Housing Rehabilitation Program. These services were provided to homeowners who are at or below 80%
of the area median income and live in the housing unit being rehabilitated. An amount of $579,857.45 was allocated to this project. This amendment will reduce the Housing Rehabilitation
allocation by $93,386.15. This amount represents unexpended funds from the 2006‐2007 program year. The funds will be re‐allocated to Parks Capital Improvements, Housing Rehabilitation,
and Livable Neighborhood projects in program year 2010‐2011. This will bring the total allocation for 2006‐2007 Housing Rehabilitation project to $501,471.30. 2007‐2008 Number Key Project
Code Amendment Number (project–P.Y.‐amendment #) Program Yr Amendment Sequence BCRD (CDBG‐Commercial Redevelopment) BCRD‐02‐009 02 009 BNFR (CDBG‐Infrastructure Improvements) BNFR‐02‐010
02 010 BNRS (CDBG‐Neighborhood Revitalization Strategy Area) BNRS‐02‐011 02 011 No. BCRD‐02‐009 (Commercial Redevelopment): The 2007‐2008 Action Plan included an allocation of $214,000
for commercial redevelopment projects in selected low‐mod census tracts in the City, including façade improvements for eligible for‐profit businesses within the
DRAFT ‐Action Plan Amendments FY 2006‐2011 City of Miami Gardens Page 5 City. A small portion, $4,120.19, of the funds remains unobligated to date. This amendment will reduce the allocated
amount and re‐allocated the $4,120.19 to the 2010‐2011 Parks Capital Improvements project. This will bring the total allocation for the 2007‐2008 Commercial Redevelopment project to
$209,879.81. No. BNFR‐02‐010 (Infrastructure Improvements): The 2007‐2008 Action Plan reflected the provision of infrastructure improvements in selected low‐mod census tracts in the
City. This activity consisted of improvements to drainage, water/sewer, street lights, and street reconstruction. This amendment will reduce the amount allocated to this activity by
$13,786.51. This amount will be re‐allocated to the Livable Neighborhoods Project to conduct Infrastructure Improvement activities in the 2010‐2011 Program Year. The final total amount
in this Infrastructure Improvements activity will be $459,932.57. No. BNRS‐02‐011 (Neighborhood Revitalization Strategy Area): Amendment #2 to the 2007‐ 2008 Action Plan created the
Bunche Park Neighborhood Revitalization Strategy Area (NRSA) and allocated $107,641.09 from unspent public service funds. Revitalization efforts in this area included minor housing rehabilitation
and infrastructure improvements. A small portion of these funds remains; $675.00, which this amendment will re‐allocate to the Livable Neighborhoods Project to conduct Infrastructure
Improvement activities in the 2010‐2011 Program Year. This will bring the total allocation for the 2007‐2008 NRSA to $106,966.09. 2008‐2009 Number Key Project Code Amendment Number (project–P.Y.‐amen
dment #) Program Yr Amendment Sequence BCRD (CDBG‐Commercial Redevelopment) BCRD‐03‐008 03 008 BPS (CDBG‐Public Services) BPS‐03‐009 03 009 BHSG (CDBG‐Housing Rehabilitation) BHSG‐03‐010
03 010 No. BCRD‐03‐008 (Commercial Redevelopment): The 2008‐2009 Action Plan reflected the provision of commercial redevelopment in selected low‐mod census tracts in the City. This project
included façade improvements for eligible for‐profit businesses within the City. An amount of $200,000.00 was allocated to this project. A portion of the funds still remain unobligated
to date. This amendment will reduce the allocated amount by $76,885.67. The funds will be re‐allocated to the Parks Capital Improvements project in program year 2010‐ 2011, and will
bring the total allocation for the 2008‐2009 Commercial Redevelopment project to $123,114.33. No. BPS‐03‐009 (Public Services): The 2008‐2009 Action Plan included the provision of public
services to the youth and senior population of the City. These services were provided by notfor‐profit and community agencies, through a competitive request for proposal (RFP) process.
DRAFT ‐Action Plan Amendments FY 2006‐2011 City of Miami Gardens Page 6 This amendment will reduce the Public Services allocation by $118.00. This amount represents unexpended funds
from this project. The funds will be re‐allocated to the Parks Capital Improvements project in 2010‐2011. This will bring the total allocation for 2008‐2009 Public Services to $190,276.51.
No. BHSG‐03‐010 (Housing Rehabilitation): The 2008‐2009 Action Plan included an allocation for a Housing Rehabilitation Program. These services were provided to homeowners who are at
or below 80% of the area median income and live in the housing unit being rehabilitated. An amount of $138,410 was allocated to this project. This amendment will reduce the Housing Rehabilitation
allocation by $31,716.15. This amount represents unexpended funds from the 2008‐2009 program year. The funds will be re‐allocated to the parks Capital Improvement Project in the 2010‐2011
program year. This will bring the total allocation for 2008‐2009 Housing Rehabilitation project to $106,693.85. 2009‐2010 Number Key Project Code Amendment Number (project–P.Y.‐amendment
#) Program Yr Amendment Sequence BPS (CDBG‐Public Services) BPS‐04‐003 04 003 BCRD (CDBG‐Commercial Redevelopment) BCRD‐04‐004 04 004 BNFR (CDBG‐Infrastructure Improvements) BNFR‐04‐005
04 005 BHSG (CDBG‐Housing Rehabilitation) BHSG‐04‐006 04 006 No. BPS‐04‐003 (Public Services): The 2009‐2010 Action Plan included the provision of public services to the youth and senior
population of the City. These services were provided by notfor‐profit and community agencies, through a competitive request for proposal (RFP) process. This amendment will reduce the
Public Services allocation by $1,000.00. This amount represents unexpended funds from this project. The funds will be re‐allocated to the Parks Capital Improvements project in 2010‐2011
program year, which will bring the total allocation for 2009‐2010 Public Services to $200,638.25. No. BCRD‐04‐004 (Commercial Redevelopment): The 2009‐2010 Action Plan reflected the
provision of commercial redevelopment in selected low‐mod census tracts in the City. This project included façade improvements for eligible for‐profit businesses within the City. An
amount of $125,000.00 has been allocated to this project. A portion of the funds still remain unobligated to date. This amendment will reduce the allocated amount by $92,078.00. The
funds will be re‐allocated to the 2010‐2011 Parks Capital Improvements project, and will bring the total allocation for the 2009‐2010 Commercial Redevelopment project to $32,922.00.
No. BNFR‐04‐005 (Infrastructure Improvements): The 2009‐2010 Action Plan reflected the provision of infrastructure improvements in selected low‐mod census tracts in the City. This
DRAFT ‐Action Plan Amendments FY 2006‐2011 City of Miami Gardens Page 7 activity consisted of improvements to drainage, water/sewer, street lights, and street reconstruction. This amendment
will re‐allocate all $503,361.75 that was allocated to this activity to the Livable Neighborhoods project to conduct Infrastructure Improvement activities in the 2010‐2011 Program Year.
The final total amount in this Infrastructure Improvements activity will be $0.00. No. BHSG‐04‐006 (Housing Rehabilitation): The 2009‐2010 Action Plan included an allocation for a Housing
Rehabilitation Program. These services were provided to homeowners who are at or below 80% of the area median income and live in the housing unit being rehabilitated. An amount of $292,200.80
was originally allocated to this project. This amendment will reduce the Housing Rehabilitation allocation by $23,717.08. This amount represents unexpended funds from the 2009‐2010 program
year. The funds will be re‐allocated to the Parks Capital Improvement Project Project in the 2010‐2011 program year. This will bring the total allocation for 2009‐2010 Housing Rehabilitation
project to $268,483.72. 2010‐2011 Number Key Project Code Amendment Number (project–P.Y.‐amendment #) Program Yr Amendment Sequence BNFR (CDBG‐Infrastructure Improvements) BNFR‐05‐001
05 001 BPS (CDBG‐Public Services) BPS‐05‐002 05 002 BCRD (CDBG‐Commercial Redevelopment) BCRD‐05‐003 05 003 BHSG (CDBG‐Housing Rehabilitation) BHSG‐05‐004 05 004 BPCI (CDBG‐Parks Capital
Improvements) BPCI‐05‐005 05 005 No. BNFR‐05‐001 (Infrastructure Improvements): The 2010‐2011 Action Plan included an allocation of $200,000 for infrastructure improvements in selected
low‐mod census tracts in the City. This activity will consist of improvements to drainage, water/sewer, street lights, and street re‐construction. This amendment will allocate $534,808.85
of unexpended prior years Livable Neighborhoods Infrastructure Improvement, Housing Rehabilitation, and NRSA project funds to the Livable Neighborhoods project to conduct Infrastructure
Improvement activities in the 2010‐2011 Program Year. The final total amount in this Infrastructure Improvements project in the 2010‐2011 program year will be $734,808.85. No. BPS‐05‐002
(Public Services): The 2010‐2011 Action Plan included the provision of public services to the youth and senior population of the City. These services were provided by notfor‐profit and
community agencies, through a competitive request for proposal (RFP) process. This amendment will reduce the Public Services allocation by $8,557.83 of unobligated funds. The funds will
be re‐allocated to the Parks Capital Improvements project. This will bring the total allocation for 2010‐2011 Public Services to $218,943.17.
DRAFT ‐Action Plan Amendments FY 2006‐2011 City of Miami Gardens Page 8 No. BCRD‐05‐003 (Commercial Redevelopment): The 2010‐2011 Action Plan included an allocation of $135,840 for commercial
redevelopment projects in selected low‐mod census tracts in the City, including façade improvements for eligible for‐profit businesses within the City. A portion, $15,551, of the funds
remains unobligated to date. This amendment will reduce the allocated amount and re‐allocated the $15,551 to the 2010‐2011 Parks Capital Improvements project. This will bring the total
allocation for the 2010‐2011 Commercial Redevelopment project to $120,289.00. No. BHSG‐05‐004 (Housing Rehabilitation): The 2010‐2011 Action Plan included an allocation for a Housing
Rehabilitation Program. These services are provided to homeowners who are at or below 80% of the area median income and live in the housing unit being rehabilitated. An amount of $300,000.00
has been allocated to this project. This amendment will increase the Housing Rehabilitation allocation by $20,702.48. This amount represents unexpended funds from the 2006‐2007 program
year Housing Rehabilitation project. This will bring the total allocation for 2010‐2011 Housing Rehabilitation project to $320,702.48. No. BPCI‐05‐005 (Parks Capital Improvements): The
2010‐2011 Action Plan included an allocation of $200,000.00 for Parks Capital Improvements. This project includes improvements to parks and recreation facilities that are located in
low‐mod census tracts and serve low‐mod income residents in order to expand usage of these facilities. The above amendments will reallocate funds from multiple projects and funding years
into the 2010‐2011 Parks Capital Improvement project, which will bring the allocation for this project to a total of $510,000.00.
DRAFT ‐Action Plan Amendments FY 2006‐2011 City of Miami Gardens Page 9
City of Miami Gardens Page 10 Summary of Amendments 2006‐2011 2006‐07 2007‐08 2008‐09 2009‐10 2010‐11 Totals Public Services $ (118.00) $ (1,000.00) $ (8,557.83) $ (9,675.83) Commercial
Redevelopment $ (0.85) $ (4,120.19) $(76,885.67) $ (92,078.00) $(15,551.00) $(188,635.71) Livable Neighborhoods $ (9,101.91) $(13,786.51) $ 0.01 $(503,361.75) $ 534,808.85 $ 8,558.69
Housing Rehabilitation $ (93,386.15) $(31,716.15) $ (23,717.08) $ 20,702.48 $(128,116.90) NRSA $ (675.00) $ (675.00) Public Facilities (Parks) $ 310,000.00 $ 310,000.00 Funds to be allocated
to future projects $ 8,544.75 $ 8,544.75 Totals $(102,488.91) $(18,581.70) $(108,719.81) $(620,156.83) $ 849,947.25 $ ‐‐‐