HomeMy WebLinkAbout2012-083-1678 - Change Order to Quality Paving Inc 1515 NW 167 Street, Building 5 Suite 200 Miami Gardens, Florida 33169 City of Miami Gardens Agenda Cover Memo Council Meeting Date: June 27, 2012 Item Type: (Enter X in box) Resolution Ordinance Other X Fiscal Impact: (Enter X in box) Yes No Ordinance Reading:(Enter X in box) 1 st Reading 2 nd Reading X Public Hearing:(Enter X in box) Yes No Yes No X Funding Source: South Florida Water Management District Grant and Stormwater Fund Advertising Requirement:(Enter X in box) Yes No X Contract/P.O. Required: (Enter X in box) Yes No RFP/RFQ/Bid #:ITB#11 ‐12 ‐006 NW 191 Street Stormwater Drainage Improvements X Strategic Plan Related (Enter X in box) Yes No Strategic Plan Priority Area: Enhance Organizational Bus. & Economic Dev Public Safety Quality of Education Qual. of Life & City Image X Communication Strategic Plan Obj./Strategy: (list the specific objective/strategy this item will address) Goals: Improve City infrastructure X Sponsor Name Danny O. Crew, City Manager Department:Public Works / Stormwater Short Title: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA AMENDING A BID TO QUALITY PAVING, INC., IN THE AMOUNT OF FIFTY ‐SIX THOUSAND, SIX HUNDRED TWENTY ‐FOUR DOLLARS AND 76/100 ($56,624.76), FOR CONSTRUCTION REVISIONS OF THE NW 191 STREET STORMWATER DRAINAGE PROJECT; AUTHORIZING THE CITY MANAGER AND CITY CLERK TO INCREAS E AND ATTEST RESPECTIVELY, THAT CERTAIN AGREEMENT WITH QUALITY PAVING, INC., A COPY OF WHICH IS ATTACHED HERETO AS EXHIBIT “A”; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING AN EFFECTIVE DATE Staff Summary: Background : In mid 2010, the South Florida Water Management District (SFWMD) informed the City of available funding for stormwater projects. The City applied and submitted three drainage projects from the City’s ITEM K-3) CONSENT AGENDA RESOLUTION 191 Street Drainage Project
1515 NW 167 Street, Building 5 Suite 200 Miami Gardens, Florida 33169 Stormwater Master Plan and other flooding areas reported by residents. Each stormwater drainage project will consist of design, permitting, and construction of French drains with catch basins. Specifically, the SFWMD has funded the drainage project for the area on NW 191 and 193 Street between NW 9 Avenue and 11 Place. Funding provided from SFWMD is $162,500. The City has committed an additional $211,000 from the Stormwater Fund per the original agreement with SFWMD. Council awarded the bid to Quality Paving, Incorporated to perform the work. The vendor certifies that they will attempt in good faith to hire one unemployed resident of the City of Miami Gardens for this project. Current Situation : Prior to construction and the start of the design, the City’s design consultant (Chen Moore and Associates) sent a letter dated March 5, 2011, to North Miami Beach requesting utility locations. The information was received by the consultant and the project was design accordingly. After the design, the project was approved by Permitting, Environment and Regulatory Affairs (PERA) on August 21, 2011 and North Miami Beach received a copy of the plans at the pre ‐construction meeting on April 2, 2012. The contractor was given the notice to proceed to start on April 30, 2012. At the time the project was 75% completed North Miami Beach alerted the City to stop the project because there was a nearby Groundwater Production Well. North Miami Beach also alerted PERA which issued the City a Cease and Desist order to stop the project. The City understands the conflicts of the project with the nearby well; however this conflict was not flagged during the PERA project environmental approval process. According to North Miami Beach, they give all related information to PERA to regulate through their approval process. On May 29, 2012, the City met with PERA to discuss possible solutions to this issue. Their position was for the City to remove the drainage structures and piping out of the ground; however, this would be a waste of funds for the City and South Florida Water Management District. Meanwhile, the City has worked with its consultant to revise the constructions plans in order to remedy this issue. To extend the drainage out of the boundary limit line, new solid piping will be added to NW 191 Street, a new French drain system will be constructed to convey and dispose of the stormwater and address flooding issues. As the project is reviewed for new approvals from PERA, City staff realizes the cost of these construction revisions will exceed the original contractor amount of $257, 127.75 by $56,624.76; however, this amount will not exceed the total amount of the project which was approved by Council. Understanding the extra work involved to complete the new revised project, Quality Paving, Inc approved contract (Resolution #2012 ‐11 ‐1606) was increased to $313,752.51. Proposed Action: That City Council approves the attached resolution.
1515 NW 167 Street, Building 5 Suite 200 Miami Gardens, Florida 33169 Attachment: None.