HomeMy WebLinkAbout2012-103-1698 - Change Order to URS Corp 1515 NW 167 Street, Building 5 Suite 200 Miami Gardens, Florida 33169 City of Miami Gardens Agenda Cover Memo Council Meeting Date: July 11, 2012 Item Type: Resolution Ordinance Other X Fiscal Impact: Yes No Ordinance Reading: 1 st Reading 2 nd Reading X Public Hearing: Yes No Yes No Funding Source: Capital Projects Fund (Bond) Advertising Requirement: Yes No X Contract/P.O. Required: Yes No RFP/RFQ/Bid #: X Strategic Plan Related Yes No Strategic Plan Priority Area: Enhance Organizational Bus. & Economic Dev Public Safety Quality of Education Qual. of Life & City Image Communication Strategic Plan Obj./Strategy: (list the specific objective/strategy this item will address) X Sponsor Name Dr. Danny O. Crew, City Manager Department:Capital Improvements Short Title: A RESOLUTION OF THE CITY CO UNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZIN G THE ISSUANCE OF A CHANGE ORDER TO URS CORPORATION IN THE AMOUNT OF SIXTEEN THOUSAND, FIVE HUNDRED NINETY -TWO DOLLARS ($16,592.00) FOR SECOND BIDDING PHASE WORK FOR THE MIAMI GARDENS MUNICIPAL COMPLEX; PROVID ING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDIN G FOR AN EFFECTIVE DATE. Staff Summary: Background: In July 2010, the City Council adopted Resolution No. 2010 ‐138 ‐1319 authorizing the City Manager to issue a Purchase Order to URS Corporation (URS) for the design and construction administration services for the new Miami Gardens City Hall Municipal Complex. URS has completed all of the Construction ITEM K-8) CONSENT AGENDA RESOLUTION Change Order to URS Corp.
1515 NW 167 Street, Building 5 Suite 200 Miami Gardens, Florida 33169 Documents for the entire facility and the Miami Gardens Building Department approved the project on April 20, 2012. Phase I of the construction project consists of the Earthwork Package which prepared the site for the construction of the Municipal Complex. In September 2011, City Council passed Resolution No. 2011 ‐144 ‐1537 awarding the construction for the Earthwork Package Guaranteed Maximum Price #1 (GMP #1) to Skanska Building USA, Inc. Skanska achieved Substantial Completion on February 21, 2012. The Punch List has been completed by Skanska and the Phase I Earthwork project is in the close ‐out phase. Skanska was to develop the cost for the remaining construction (GMP #2) from 80% Construction Documents CDs which were provided by URS on September 29, 2011. GMP #2 will include the construction cost for the City Hall Building, Mechanical Building, Parking Garage, Site Work and Off ‐Site Improvements which are Phase II. GMP #2 will also include the construction cost for the Police Department Headquarters which is Phase III. Skanska submitted the first GMP #2 proposal on November 30, 2011. City staff met with Skanska throughout December and January to reach an agreement for the scope, general conditions and construction cost for GMP #2. In February, it was determined that the sub ‐contractor quotes that Skanska had received for the GMP #2 proposal were only good for 90 days and therefore no longer valid. While the negotiations were underway with Skanska, URS completed the CDs and the 100% CDs were submitted to the Miami Gardens Building Department and Miami Dade County Agencies for review and approval on October 17, 2011. After the initial review comments from the County agencies and the Building Department were incorporated into the drawings the 100% CDs were provided to Skanska in February 2012 for the purpose of re ‐bidding the project with more complete documents. Skanska submitted a revised GMP #2 proposal to the City and URS on April 4, 2012. As Skanska proceeded through the negotiations for GMP #2 with the 100% CDs many potential cost savings or “Value Engineering” items were identified. Skanska, URS and City staff had several meetings throughout April and May to select and negotiate the savings for the appropriate Value Engineering items to get the construction cost to match the project budget. The total savings for the selected Value Engineering items is $2,218,438. City Council approved the revised GMP #2, with the selected Value Engineering items removed, for a total construction cost of $40,749,383 during the Council Meeting on May 23, 2012. The City has negotiated several additional service change orders with URS to increase the scope of the work that was required. The additional service items included: • Relocation of all of the existing trees on the site; • Demolition for the existing Wachovia building; • Separate package for the Phase I Earthwork (GMP #1);
1515 NW 167 Street, Building 5 Suite 200 Miami Gardens, Florida 33169 • Separate package for Phase II City Hall, Mechanical building and Garage (GMP#2); • Separate package Phase III Police Department Headquarters (GMP #2); • Design for the new NW 185th Terrace; • New roadway lighting for N.W. 27 Avenue and N.W. 187 Street and; • Design for all of the open office systems furniture for the City Hall and Police Department. The total for all previously approved additional services is $324,707.50, which is approximately 10% of the original contract value. Current Situation: The original contract with URS did not include the second Bid Phase which was required to reach an agreement with Skanska. As part of the this second Bid Phase URS was responsible for answering all Bid Inquires and review all sub ‐contractor quotes with City staff to verify that they were complete and in compliance with the Construction Documents. URS Staff also attend all of the Value Engineering (VE) sessions in April and May to evaluate and research the appropriateness of the proposed VE items by comparing the proposed items against the quality of the original specified items to determine if they would be acceptable and meet all L.E.E.D. Platinum requirements. URS exceeded their original Bid Phase fee of $42,000 in April, but continued to work with City Staff to achieve an acceptable GMP #2 construction agreement with Skanska. URS submitted a proposal for the additional work to the City on June 14, 2012. Staff has reviewed the fee and agrees that the proposal is accurate and reasonable. The additional fee of $16,592 is beyond the City Manager’s 10% approval threshold for change order items for a Purchase Order. Proposed Action: It is recommended that the City Council approve the attached resolution authorizing the City Manager to issue a change order for a not to exceed fee of $16,592 to URS Corporation for the Extended Bidding Phase work for the Miami Gardens Municipal Complex. Attachments: Attachment – URS Additional Service Proposal dated June 14, 2012
ATTACHMENT A City of Miami Gardens New Municipal Center Project Fees for VAE & Other Required Document Modifications 28 ‐Jun ‐12 Skanska PCE#URS Task #VAE ITEMWORK REQUIRED # of Spec Sections / # of Drawings URS Arch hrs URS En gg hrs 31Ceiling tile alternateChange spec/notes 1/21 Change Room Finish Schedule 21 72Window treatment alternateChange spec/notes 12 103Eliminate traffic coating (PG)Change spec/notes Delete Spec Section1 Coord storage area roof finsh 21 114Hardscape paver alternateChange spec/notes 23 Review plans/details 11 125Eliminate site amenitiesChange spec/notes 11 Review plans/details 348 136 Eliminate electrical service concrete encasement except from MB except to PD Change spec/notes0/28 Review plans/details 14 7 Delete paralleling switchboardChange spec/notes1/220 Review plans/details 8Use generator alternate/ATSChange spec/notes1/320 Review plans/details 169Use light fixture alternateChange spec/notes1/824 Review plans/details 10Use lighting control alternateChange spec/notes1/14 Review plans/details 1811Eliminate invertor wire at CH & PDReview plans/details0/14 1912Change sub ‐feed to SDP2 ‐CReview plans/details 2013Change sub ‐feed to EDP ‐CReview plans/details0/12 2114Change sub ‐feed to SWBD ‐CReview plans/details0/12 2215 Use Sche 40 PVC pipe alternate below grade Change spec/notes0/224 Review plans/details 2316 Use sched 40 PVC fittings alternate below grade Change spec/notes0/2 1 4 Review plans/details 24 17 Eliminate anti ‐microbial duct coating Change spec/notes1/02 3018Delete stainless steel features at PGChange spec/notes Review plans/details 4 3319Delete paging systemReview plans/details 3420Add projector/screen at rm. 165Review plans/details0/2 included included 3521 Delete projector/screen at rear of Chambers Review plans/details 0/2 1 2 36 22 Delete exterior signageChange spec/notes 1 ("Future sign ‐not in scope")Review plans/details 1 3723Use tensile structure alternateChange spec/notes 3 Review plans/details 2 38 24 Eliminate site amenities Change spec/notes Review plans/details 3925Eliminate elect controls for blindsChange spec/notes0/22 Review plans/details 4226Add geo ‐textile below paversChange spec/notes 3 Review plans/details 3 4527Delete unit heaters in all stairwaysChange spec/notes0/6 included included Review plans/details 28ME Bldg Structural re ‐design for VC (vs piles)Change spec/notes Review plans/details102 29Security/It system refinementsChange spec/notes 6 6 Review plans/details 30Coordination of Site Civil/LandscapingReview plans/details 8 12 31Maintenance stock & warranty coordinationChange spec/notes 3 3 CMG VAE MODIFICATIONS FEES
ATTACHMENT A 278 Design/Tech hours 57221 Jr Consultant hours33139 Technical time Consultant hours2482 Management time QMS hours48 PM hours810 30 Management hours 1218 308 Total Design/Management Hours Architectural fees Junior Consultant @ $652145 Consultant @ $1002400 PM/QMS @ 13 0 1560 6105 Engineering fee s Junior Consultant @ $659035 Consultant @ $1008200 PM/QMS @ 13 0 2340 19575 25,68 0 $ Total Fees25,680 $ Notes on Architectural & Engineering hours 1Management, architectural, and engineering rates are stulated values from the CMG/URS Continuing Agreement 2QMS hours will be Project Manager or Senior Engineer hourly rates.3Engineering associated with the foundation re ‐design will be based on the new Florida Building Code.Costs for Document Reproduction and Coodinatio n URS Hours 8 Hours $520.0 0 Approximately 100 Sheets x 4 Print.40 Each $160.0 0 Insert 400 Sheets $50 Hour $600.0 0 Binding4 Sets x 14 $14 Each $56.00 Total $1,336.0 0 Grand total for A&E fees and Reproduction costs $27,016 CMG VAE MODIFICATIONS FEES