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Home My WebLink About2012-110-1705 - Change Order to CDW Government LLC 1515 NW 167 Street, Building 5 Suite 200 Miami Gardens, Florida 33169 City of Miami Gardens Agenda Cover Memo Council Meeting Date: J uly 25, 2012 Item Type: (Enter X in box) Resolution Ordinance Other X Fiscal Impact: (Enter X in box) Yes No Ordinance Reading:(Enter X in box) 1 st Reading 2 nd Reading X Public Hearing:(Enter X in box) Yes No Yes No X Funding Source: General Fund Advertising Requirement:(Enter X in box) Yes No X Contract/P.O. Required: (Enter X in box) Yes No RFP/RFQ/Bid #:(Enter #) X Strategic Plan Related (Enter X in box) Yes No Strategic Plan Priority Area: Enhance Organizational Bus. & Economic Dev Public Safety Quality of Education Qual. of Life & City Image Communication Strategic Plan Obj./Strategy: (list the specific objective/strategy this item will address)Standardize Processes and Procedures X Sponsor Name Dr. Danny Crew, City Manager Department:Information Technology Short Title: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE ISSUANCE OF A CHANGE ORDER IN AN AMOUNT NOT TO EXCEED NINETY ‐NINE THOUSAND, FIVE HUNDRED SIXTY ‐SEVEN DOLLARS AND SEVENTY ‐FOUR CENTS ($99,567.74) TO CDW GOVERNMENT LLC FOR PHASE II AS OUTLINED IN RESOLUTION NO. 2010 ‐15 8 ‐1340; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. Staff Summary: Background On September 22, 2010 , Council approved a contract with CDW ‐G for the purchase of Virtualization and Storage equipment for the City (Resolution No. 2010 ‐158 ‐1340). The overall virtualization project would be implemented in three phases. The purchased equipment has been used to make the storage and retrieval of data faster and more efficient. This initiative has allowed all Departments to scan their paper documents and store them in digital form. This in turn has led to the Cit y becoming greener. Consequently, the amount of data stored at the City has increased signficantly. Current Situation ITEM K-3) CONSENT AGENDA RESOLUTION Change ORder to CDW-G LLC 1515 NW 167 Street, Building 5 Suite 200 Miami Gardens, Florida 33169 In preparation for moving to the New City Hall Ccomplex, and to avoid any issues that may occur with the transfer of paper documents, the City is standardizing its procedure for document storage and retrieval. This process will require additional equipment. The proposed resolution seeks Council approval authorizing the City Manager to issue a change order to purchase additional equipment. The new equipment will be identical to the existing Virtualization and Storage equipment. The vendor has quoted the same price as the original equipment, but has offered a reduction in the cost for professional services due to the knowledge obtained by the IT staff during the initial installation. The total cost of this upgrade is $99,567.74. Proposed Action: That the City Council approve the proposed resolution. Attachment: Attachment A – VMWare Quote 2012 Attachment B ‐ SAN Hardware Quote 2012 Attachment C – Professional Services Quote 2012 Attachment D ‐ 2010 ‐158 ‐1340 Agreement with CDW Government SALES QUOTATION Please remit payment to: CDW Government CDW Government 230 North Milwaukee Ave. 75 Remittance Drive Vernon Hills, IL 60061 Suite 1515 General Phone: 847-371-5000 Fax: 847-419-6200 Chicago, IL 60675-1515 Account Manager's Direct Fax: 312-705-8218 Page 1 9207231 6/05/2012 B454002 MIAMI GARDENS IT DEPARTMENT MIAMI GARDENS IT DEPARTMENT 1515 NW 167TH ST 1515 NW 167TH ST CITY OF MIAMI GARDEN CITY OF MIAMI GARDEN MIAMI, FL 33169-5100 MIAMI, FL 33169-5100 Contact: RON MCKENZIE 305-622-8040 3056228000 B454002 QUOTE GOVT-EXEMPT MasterCard/Visa Go MIKE ZORICA 866-339-3535 ELECTRONIC DISTRIB VMWARE VSPHERE 5 ENT PLUS 1P 2471476 4 11723.40 2930.85 Mfg#: VMM-VS5-ENT-PL-C Contract: NATIONAL IPA TECH SOLUTIONS 083052-01 VMWARE VSPHERE 5 ENT PLUS 1P 1Y PSNS 2471480 4 3364.00 841.00 Mfg#: VMM-VS5-ENT-PL-P-SSS-C Contract: NATIONAL IPA TECH SOLUTIONS 083052-01 SUBTOTAL 15087.40 FREIGHT .00 SALES TAX .00 US Currency 15,087.40 QUOT E N O. ê ½1DIBJL LPORTROTATE Page 2 ______________________________________________________________ ______________________________________________________________ ______________________Total_|________________________15,087.40 ______________________________________________________________ ___________FMV_Lease_Option_|_____________________451.42/Month ______________________________________________________________ ______________________Total_|________________________15,087.40 ______________________________________________________________ ___________$BO_Lease_Option_|_____________________496.68/Month Monthly payment based on 36 month lease. Other terms and options are available. Contact you Account Manager for details. Payment quoted subject to change. ** =========================================================== Why finance? * Lower Upfront Costs. Get the products you need without impacting cash flow. Preserve your working capital and existing credit line. * Flexible Payment Terms. 100% financing with no money down, payment deferrals and payment schedules that match your company's business cycles. * Predictable, Low Monthly Payments. Pay over time. Lease payments are fixed and can be tailored to your budget levels or revenue streams. * Technology Refresh. Keep current technology with minimal financial impact or risk. Add-on or upgrade during the lease term. And choose to return or purchase the equipment at end of lease. * Bundle Costs. You can combine hardware, software, and services into a single transaction! Which means you can pay for your software licenses over time. We know your challenges and understand the need for flexibility. General Terms and Conditions: **This quote is not legally binding and is for discussion purposes only. The rates are estimate only and are based on a collection of industry data from numerous sources. All rates and financial quotes are subject to final review, approval, and documentation by our leasing partners. Payments above exclude all applicable taxes. Financing is subject to credit approval and review of final equipment and services configuration. Fair Market Value leases are structured with the assumption that the equipment has a residual value at the end of the lease term. SALES QUOTATION Please remit payment to: CDW Government CDW Government 230 North Milwaukee Ave. 75 Remittance Drive Vernon Hills, IL 60061 Suite 1515 General Phone: 847-371-5000 Fax: 847-419-6200 Chicago, IL 60675-1515 Account Manager's Direct Fax: 312-705-8218 Page 1 9207231 6/05/2012 B451133 MIAMI GARDENS IT DEPARTMENT MIAMI GARDENS IT DEPARTMENT 1515 NW 167TH ST 1515 NW 167TH ST CITY OF MIAMI GARDEN CITY OF MIAMI GARDEN MIAMI, FL 33169-5100 MIAMI, FL 33169-5100 Contact: RON MCKENZIE 305-622-8040 3056228000 B451133 QUOTE GOVT-EXEMPT MasterCard/Visa Go MIKE ZORICA 866-339-3535 DROP SHIP-COMMON C HP P4500 G2 14.4TB SAS VIRT SAN 2127268 1 44200.00 44200.00 Mfg#: LFT-BQ888A Contract: CDW-G QUOTE HP 3Y SUPPLUS24 LHN DUALSYS SAN SOLN 1750746 1 2400.00 2400.00 Mfg#: LFT-HA110A3-8W7 Contract: CDW-G QUOTE HP P4300 G2 16TB MDL SAS STARTER SAN 2002992 1 24000.00 24000.00 Mfg#: LFT-BK715A Contract: CDW-G QUOTE HP LH PREM UPG SAN PLAT 3Y 1981279 1 1400.00 1400.00 Mfg#: LFT-HA110A3#1N5 Contract: CDW-G QUOTE ------------ SPECIAL INSTRUCTIONS ----------- Florida State Contract 250-000-09-1 SUBTOTAL 72000.00 FREIGHT .00 SALES TAX .00 US Currency 72,000.00 QUOT E N O. ê ½1DIBJL LPORTROTATE Page 2 ______________________________________________________________ ______________________________________________________________ ______________________Total_|________________________72,000.00 ______________________________________________________________ ___________FMV_Lease_Option_|___________________2,072.16/Month ______________________________________________________________ ______________________Total_|________________________72,000.00 ______________________________________________________________ ___________$BO_Lease_Option_|___________________2,291.04/Month Monthly payment based on 36 month lease. Other terms and options are available. Contact you Account Manager for details. Payment quoted subject to change. ** =========================================================== Why finance? * Lower Upfront Costs. Get the products you need without impacting cash flow. Preserve your working capital and existing credit line. * Flexible Payment Terms. 100% financing with no money down, payment deferrals and payment schedules that match your company's business cycles. * Predictable, Low Monthly Payments. Pay over time. Lease payments are fixed and can be tailored to your budget levels or revenue streams. * Technology Refresh. Keep current technology with minimal financial impact or risk. Add-on or upgrade during the lease term. And choose to return or purchase the equipment at end of lease. * Bundle Costs. You can combine hardware, software, and services into a single transaction! Which means you can pay for your software licenses over time. We know your challenges and understand the need for flexibility. General Terms and Conditions: **This quote is not legally binding and is for discussion purposes only. The rates are estimate only and are based on a collection of industry data from numerous sources. All rates and financial quotes are subject to final review, approval, and documentation by our leasing partners. Payments above exclude all applicable taxes. Financing is subject to credit approval and review of final equipment and services configuration. Fair Market Value leases are structured with the assumption that the equipment has a residual value at the end of the lease term. SALES QUOTATION Please remit payment to: CDW Government CDW Government 230 North Milwaukee Ave. 75 Remittance Drive Vernon Hills, IL 60061 Suite 1515 General Phone: 847-371-5000 Fax: 847-419-6200 Chicago, IL 60675-1515 Account Manager's Direct Fax: 312-705-8218 Page 1 9207231 6/06/2012 B487869 MIAMI GARDENS IT DEPARTMENT MIAMI GARDENS IT DEPARTMENT 1515 NW 167TH ST 1515 NW 167TH ST CITY OF MIAMI GARDEN CITY OF MIAMI GARDEN MIAMI, FL 33169-5100 MIAMI, FL 33169-5100 Contact: RON MCKENZIE 305-622-8040 3056228000 LH INSTALL SERVQUOTE GOVT-EXEMPT MasterCard/Visa Go MIKE ZORICA 866-339-3535 UPS Ground NEW ITEM NEW-ITEM 1 12480.00 12480.00 Mfg#: CDW-NEW-ITEM Contract: MARKET Part # NPS-MIAMIGARD Installation of Lefthand SAN See Statement of Work for details Promark Services Manufacturer phone number__________ SUBTOTAL .00 FREIGHT .00 SALES TAX .00 US Currency 12,480.00 QUOT E N O.