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Home My WebLink About2012-135-1730 - P.O. to URS Corp. 1515 NW 167 Street, Building 5 Suite 200 Miami Gardens, Florida 33169 City of Miami Gardens Agenda Cover Memo Council Meeting Date: September 12, 2012 Item Type: (Enter X in box) Resolution Ordinance Other X Fiscal Impact: (Enter X in box) Yes No Ordinance Reading:(Enter X in box) 1 st Reading 2 nd Reading X Public Hearing:(Enter X in box) Yes No Yes No Funding Source: Capital Projects Fund Advertising Requirement:(Enter X in box) Yes No X Contract/P.O. Required: (Enter X in box) Yes No RFP/RFQ/Bid #:NA X Strategic Plan Related (Enter X in box) Yes No Strategic Plan Priority Area: Enhance Organizational Bus. & Economic Dev Public Safety Quality of Education Qual. of Life & City Image X Communication Strategic Plan Obj./Strategy: (list the specific objective/strategy this item will address) X Sponsor Name Dr. Danny O. Crew, City Manager Department:Capital Improvements Short Title: A RESOLUTION OF THE CITY CO UNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE CITY MANAGER TO ISSUE A PURCHASE ORDER TO URS CORP ORATION FOR THE PREPARATION OF A DESIGN CRITERIA FOR THE EXTERIOR ILLUMINATED METAL SIGNS FOR THE NEW CITY HALL AND POLICE DEPARTMENT BUILDING, IN THE AMOUNT OF TWENTY-FOUR THOUSAND, FOUR HUNDRED FIFTEEN DOLLARS ($24,415.00), WHICH INCLUDES A TEN PERCENT (10%) CONTINGENCY; PR OVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDIN G FOR AN EFFECTIVE DATE. Staff Summary: Background : ITEM K-15) CONSENT AGENDA RESOLUTION P.O. to URS 1515 NW 167 Street, Building 5 Suite 200 Miami Gardens, Florida 33169 Miami Gardens contracted URS Corporation (URS) for the design and construction administration of the new Miami Gardens Municipal Complex (Resolution No. 2010 ‐138 ‐1319). URS has completed the construction documents for the entire facility. The construction of the City Hall building, Police Department building, Mechanical building, Parking Garage and the Off ‐Site Roadway Improvements were awarded to Skanska USA Building as a Guaranteed Maximum Price #2 (GMP#2) agreement (Resolution No. 2011 ‐144 ‐1537). An original sign design features proposed by URS for the Municipal Complex is the Exterior Metal Illuminated Signs for the City Hall and Police Department buildings. The proposed signs will incorporate a variety of lighting effects and lighting controls for each of the buildings. The exterior signs will be visible from N.W. 27 th Avenue and identify each of the buildings. The design, fabrication and installation of the exterior signage were not included in the GMP #2 agreement. It is intended that the signage will be considered as an Art in Public Place projects for the Municipal Complex. The installation of the exterior signage will be coordinated with the construction for the buildings. Current Situation: The City has received a proposal from URS to provide professional design services associated with the Design Criteria, fabrication, structural supports, electrical power, control systems and installation of the exterior illuminated metal signs for the City Hall and Police Department Buildings. The proposed fee for the professional services to develop the Design Criteria for the exterior illuminated metal signs is $22,195. Proposed Action: It is recommended that the City Council authorize the City Manager to issue a purchase order to URS to develop the Design Criteria for exterior illuminated metal signs for the new City Hall and Police Department Buildings in the amount of $24,415, which includes a 10% contingency. Attachment: Exhibit A – URS Proposal “Exterior Building Lighting” URS Corporation 7650 Corporate Center Drive Suite 401, Miami, Fl 33126-1220 Tel: 305-884-8900 Fax: 305-884-2665 www.urscorp.com 7 September 2012 Brandan DeCaro, RA Director of Capital Improvement Projects City of Miami Gardens 1515 NW 167 St. Building 5, Suite 200 Miami Gardens, FL 33169 RE: Proposal for Professional Services associated with Exterior Building Sign Lighting Miami Gardens, Florida Dear Mr. DeCaro: URS Corporation (URS) is pleased to submit this proposal for technical consulting services associated with the installation of iconic building signs on the City Hall and Police buildings at the New Municipal Center. URS proposes to provide this scope of work using provisions of our current Professional Services Agreement with the City of Miami Gardens. Scope: URS has developed a detailed Scope of Work for this installation. The URS approach includes design consultations and meetings with the original building designer. It provides for developing a Design Criteria and Requirements package which will be used by Design Build contractor’s pricing proposals. It also describes URS services to modify GMP 2 permit documents for the Contractor to review and price. URS assumes this Scope of Work and the actual installation requirements can be coordinated with GMP2 progress to minimize remedial costs. Fees: URS proposes to provide these services and deliverables in accord with the Professional Services Agreement dated 02 ‐25 ‐09, RFQ # 08 ‐09 ‐006 Reso. # 2009 ‐37 ‐982. The services include architecture, structural engineering, electrical engineering, communication/technology engineering. Fees have been calculated using the actual expected hours required. Attachment A is a spreadsheet illustrating these requirements. Reimbursable expenses will be limited to those allowed by the continuing agreement. If reimbursable expenses become necessary, they will be discussed in advance with the City. All agreed reimbursable expenses will be invoiced separate from the professional service fees. Based on the spreadsheet, URS fees total twenty ‐two thousand, one hundred, ninety ‐five dollars ($22,195.00) for the services and approach described in the Scope of Services. Schedule: URS is prepared to commence work immediately. A preliminary estimate of time required for the services is as follows: 1. Conceptual Design 3 weeks 2. DC/R package 6 weeks 3. Bidding 8 weeks 4. Construction Phase 12 weeks Document Review Permits Site Visits 5. Close ‐out Services 8 weeks Punch list visit and report Final Inspection Record Drawings Authorization: URS will consider an executed Purchase Order from the City of Miami Gardens as authorization to proceed. Should you have any question regarding this proposal, or require additional information, please do not hesitate to contact us. Sincerely, D. Timothy Currey, RA, NCARB Project Manager URS Corporation Reference documents ‐ Scope Services for Building Signage Lighting Attachment A – URS Fee Calculation ATTACHMENT A City of Miami Gardens New Municipal Center Project Fee Caluation for Building Signage Technical Consulting Services 7 ‐Sep ‐12 URS Task #ITEMWORK REQUIRED Criteria Sections / # of Drawin g s URS Arch hrs URS En gg hrs 1Confirmation of Assumptions Document review IncludedIncluded Identify alternatives 6 4 Identify parameters 2 4 Establish initial schedule/budget 2 1 Team Meeting with 2 URS resources 12 6 2Design Criteria & Requirements (DC/R) Package 1. General Write specs 1 section 2 2. Architectural Write specs/create drawings 1 sect/4 drawings 12 4. Electrical Write specs/create drawings 1 sect/2 drawings 16 5. Structural Write specs/create drawings 1 sect/1 drawing 8 6. Comm/Tech Write specs/create drawings 1 sect/1 drawing 8 7. Construction Coordination Write specs 1 section 1 8. Schedule Write specs 1 section 2 9. Close ‐out Write specs 1 section/8 drawings 1 1 2 Team meetings with 2 URS resources 12 6 3Bid Support Prepare final documents 2 2 Receve/Respond to RFI's 2 2 Review/Evaluate proposals 2 2 Proposal review meeting 4 4 4Document Review Shop Drawings 2 4 Product submittals 1 4 6Site Vists during installation 2 Visits to CH location 44 2 Visits to PD location 4 4 7 Closeout Punchlist Visit and report 44 Final inspection and report 44 Review as ‐builts 11 Prepare record drawings 1 2 Review finalproduct/data sheets 1 2 Coordinate comissioning 1 1 Verify warranty materials 1 1 180 Design/Tech hours 8694 Jr Consultant hours1520 Design Consultant166 Technical time Consultant hours5574 Management time QMS hours44 PM hours1212 32 Management hours 1616 212Total Design/Management Hours Architectural fees Junior Consultant @ $65975 Consultant @ $1005500 Design consultant @ $1302080 PM/QMS @ 1302080 10635 Engineering fees Junior Consultant @ $651300 Consultant @ $1007400 Design consultant @ $130780 PM/QMS @ 1302080 11560 22,195 $ Total Fees22,195 $ CMG ‐ BUILDING SIGN LIGHTING FEES