HomeMy WebLinkAbout2013-057-1853 - Air B Bus School Bus Transportation Inc 1515 NW 167 Street, Building 5 Suite 200 Miami Gardens, Florida 33169 City of Miami Gardens Agenda Cover Memo Council Meeting Date: February 27, 2013 Item Type: (Enter X in box) Resolution Ordinance Other X Fiscal Impact: (Enter X in box) Yes No Ordinance Reading:(Enter X in box) 1 st Reading 2 nd Reading X Public Hearing:(Enter X in box) Yes No Yes No Funding Source: General Fund – Parks & Recreation Advertising Requirement:(Enter X in box) Yes No Contract/P.O. Required: (Enter X in box) Yes No RFP/RFQ/Bid #:ITB#12 ‐13 ‐014 Bus Transportation Services X Strategic Plan Related (Enter X in box) Yes No Strategic Plan Priority Area: Enhance Organizational Bus. & Economic Dev Public Safety Quality of Education Qual. of Life & City Image Communcation Strategic Plan Obj./Strategy: (list the specific objective/strategy this item will address) N/A X Sponsor Name Dr. Danny Crew, City Manager Department:Parks and Recreation Short Title: A RESOLUTION OF THE CITY CO UNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AWARDING A BID TO AIR B SCHOOL BUS TRANSPORTATION, INC. FOR BUS TRANSPORTATION SERVICES IN AN AMOUNT NOT TO EXCEED SIXTY THOUSAND DOLLARS ($60,000.00), FOR A TWO (2) YEAR PERIOD WITH THE OPTION TO RENEW FOR AN ADDITIONAL TWO YEAR TERM, AT THE APPOVED BUDGETED AMOUNT; AUTHORIZING THE CITY MANAGER TO ISSUE A PURCHASE ORDER FOR THIS PU RPOSE; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. Staff Summary: ITEM K-3) CONSENT AGNEDA RESOLUTION Awarding Bid to Air Bus Transportation
1515 NW 167 Street, Building 5 Suite 200 Miami Gardens, Florida 33169 Background The City’s Parks and Recreation Department continues to handle programming which includes various camps, senior functions and athletic programs. Bus services are required for transporting the children and/or seniors to field trips during the camps, away games, meets and tournaments. The City’s current contract for bus service expired January 2013. Current Situation Staff prepared specifications for bus transportation services for the various camps and athletic functions for an initial period of two years with options to renew for a total of four years, pending budget approval. Staff revised the specifications to include specific requirements of the contractor’s employees, extended wait times for field trips, and increased the number of required buses equipped with air conditioning and handicapped accessibility. The bid document ITB#12 ‐13 ‐014 Bus Transportation Services was posted on January 3, 2013. A broadcast notice was sent to 184 vendors. Eight bid packages were requested. The bids were opened on January 22, 2013. Four bids were received and publicly read. The bids were evaluated for compliance with the specifications and bidders ability to perform the work. The apparent low bidder is Air B School Bus Transportation, Inc., who has provided this service for the City’s Parks and Recreation Department for the past nine years. Proposed Action: The City Council authorize the City Manager to issue purchase orders to Air B School Bus Transportation Inc., located in Miami, Florida, in an amount not to exceed $60,000 and to allow for any renewal at the approved budgeted amount. Attachment: Attachment A ‐‐ Bid Tabulation
ITB # 12 ‐13 ‐014 Bus Transprtation Services January 22, 2013 AIR B SCHOOL BUS TRANSPORT A TRANSTOUR MOTOR COACH INCHORIZON COACH LINES / EVERGREEN T CORPORATE COACHES INC SERVICE FLAT RATE FLAT RATE FLAT RATE FLAT RATE Day Trips ‐ whitin Miami ‐ Dade County Less than 6 hours $145.00$420.00$480.00$570.00 Day Trips ‐ whitin Broward County $160.00$450.00$480.00$570.00 Day Trips ‐ within Palm Beach County $195.00$540.00$510.00$650.00 Day Trips ‐ Hourly Rate for Trips $35.00/HOUR$80.00 /HOUR$80.00 /HOUR$95.00 /HOUR OPTIONS Charter Bus with Air Conditioning &$65.00/HOUR minimum 4hrs $95.00 /HOUR$80.00 /HOUR$95.00 /HOUR Fuel Adjustment Type of fuel DieselDieselDieselDiesel Price per gallon $3.89/gal$3.899/gal$3.89/gal$4.01/gal Name and address of fuel sup Macmillan Oil Company 2955 E 11th Ave, Hialeah, FL 33013 Phone: (305)‐691 ‐7814 Shell 7201 NW 36th Street, Miami FL 33166 Chambliss LTD 221 Commercial Blvd, Lauderdale by the Sea, FL 33308 Port Consolidated Inc.3141 Southeast 14th Avenue, Ft Lauderdale FL 33316 Phone: (954) 522 ‐1182