HomeMy WebLinkAbout2017-113-3218 Canal Right-Of-Way Landscape Maintenance 18605 NW 27th Avenue
Miami Gardens, Florida 33056
City of Miami Gardens
Agenda Cover Memo
Council Meeting Date:
June 28, 2017 Item Type:
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Resolution Ordinance Other
X
Fiscal Impact:
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Yes
No Ordinance Reading:
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1st Reading 2nd Reading
X
Public Hearing:
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Yes No Yes No
X
Funding Source:
Public Works -
Stormwater
Advertising Requirement:
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Yes No
X
Contract/P.O. Required:
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Yes No RFP/RFQ/Bid #:
ITB No. 16-17-034 – Canal Right-Of-
Way Landscape Maintenance X
Sponsor Name
Cameron D. Benson,
City Manager
Department: Miami Gardens Public Works
Department
Short Title:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS,
FLORIDA, AWARDING INVITATION TO BID NUMBER 16-17-034 FOR CANAL
RIGHT-OF-WAY LANDSCAPE MAINTENANCE TO WEED-A-WAY, INC.;
AUTHORIZING THE CITY MANAGER TO ISSUE PURCHASE ORDERS, AS
NEEDED, FOR THIS PURPOSE; PROVIDING FOR THE ADOPTION OF
REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE.
Staff Summary:
BACKGROUND
In an effort to maintain the canal right-of-ways within the City of Miami Gardens, the Public Works
Department prepared technical specifications, Invitation to Bid (ITB) Number 16-17-034, for mowing,
spraying and debris removal, which includes all materials, labor, supervision, transportation, licenses,
and equipment necessary to provide well maintained canal right-of-ways.
18605 NW 27th Avenue
Miami Gardens, Florida 33056
CURRENT SITUATION
On March 23, 2017, Invitation to Bid (ITB) Number 16-17-034 for Canal Right-Of-Way Landscape was
solicited via BidSync. The Invitation To Bid (ITB) closed on April 19, 2017. One (1) bid was received. A
bid submittal from Weed-A-Way, Inc. was received and publicly read.
City staff evaluated the bid for compliance with the specifications. Weed-A-Way, Inc. was deemed
responsible and responsive to the requirements of the Invitation To Bid (ITB). The initial term of the
contract is for one (1) year. The City reserves the right to exercise the option to renew annually (subject
to the appropriation of funds) a maximum of four (4) one (1) year periods.
The vendor submitted an initial total bid price of seventy thousand three hundred forty eight dollars and
sixty cents ($70,348.60). Weed-A-Way, Inc. agreed to the Office of Procurement Management Voluntary
Price Reduction (VPR) request and provided the City with a Voluntary Price Reduction (VPR) cost of
sixty nine thousand nine hundred ninety five dollars and ninety four cents ($69,995.94), which resulted in
a cost savings to the City of three hundred fifty two dollars and sixty - six cents ($352.66) (Exhibit 1).
A copy of the proposal document and submittals are available at the Assistants to the Mayor and
Council’s Office for review.
Fiscal Impact
Estimated annual expenditure is sixty nine thousand nine hundred ninety five dollars and ninety four
cents ($69,995.94), of which a budget for this service in the FY 2017 budget is $70,000 under the
professional service line item.
Proposed Action:
It is recommended that the City Council approve the City staff’s recommendation for award of Invitation
to Bid (ITB) Number 16-17-034 for Canal Right-Of-Way Landscape Maintenance to Weed-A-Way, Inc.
authorizing the City Manager to issue purchase orders, as needed, not to exceed sixty nine thousand
nine hundred ninety five dollars and ninety four cents ($69,995.94) based on the estimated total cost.
Attachment:
Exhibit 1 – Bid Tabulation
City of Miami Gardens
ITB No. 16-17-034
Canal Right-Of-Way Landscape Maintenance 18605 NW 27th Avenue
Agency: Public Works Bid Tabulation Miami Gardens, FL 33056
Purchasing Assistant: Cindy Betty (305) 622-8000 FAX (305) 474-1285
1 NW 207 Dr.E NW 38 PL NW 39 Ct.60 80 4,800 0.11 14 23.93$ 335.02$ 370.30$
2 NW 207 Dr.W NW 38 PL NW 39 Ct.35 80 2,800 0.06 14 23.93$ 335.02$ 370.30$
3 NW 39 Ave.W NW 191 St.Miami Gardens Dr.34 2,500 85,000 1.95 14 267.47$ 3,744.58$ 3,780.00$
3,290.00$
8 NW 195 St.N NW 42 Ave.Carol City A2A Canal 30 385 11,550 0.27 14 53.48$ 748.72$ 784.00$
Cost Per year for
sloped and flat mowing (Cost Per Visit x 14 Est. Service)(Cost Per Visit x 14 Est. Service)
Cost Per year for sloped
and flat mowing (Cost Per Visit x 14 Est. Service)(Cost Per Visit x 14 Est. Service)
Office of Procurement Mangement
Weed-A-Way, Inc.
Item
No.Name Location *Direction
Side of Road From To Width Length
4
Carol City A
NW 39 Ave.
SF Acres Estimated
Service Visit Per Year
1.93 14
*Cost Per
Visit
3,766.00$ Includes mowing of 350 ft. on NW 181 St. (To
beginning of asphalt
road)
W Miami Gardens Dr.NW 179 St.70 1200 84000
Carol City A
Carol City A
Carol City A
Carol City A
NW 178 Dr.S NW 42 AVE NW 47 Ave.
South Side of the Canal 2,700
267.48$ 3,744.72$
Item
No.Name Location *Direction
Side of Road From To Width
3,114.30$ 3,080.00$ North Side of the Canal
6 Carol City A NW 178 Dr.N NW 42 AVE NW 47 Ave.30
30 2,500 75,000 1.72 14 222.45$ 5
81,000 1.86 14 232.48$ 3,254.72$
1,028.72$ 1,050.00$ Carol City A2
Cost Per year for sloped
and flat mowing
(Cost Per Visit x 14 Est. Service)(Cost Per Visit x 14 Est. Service)
Length SF Acres
Estimated Service
Visit Per
Year
*Cost Per
Visit
Cost Per year for
sloped and flat
mowing (Cost Per Visit x 14 Est. Service)(Cost Per Visit x 14 Est. Service)
Weed-A-Way, Inc.
Carol City A2
9
Carol City A2
NW 47 Ave.E NW 195 St.
0.56 14 73.48$ 7 NW 42 Ave.B NW 195 St.NW 196 St.70 350 24,500
162.48$ 2,274.72$ 2,310.00$ No Access.Spraying
Required By chain Link
Fence
NW 196 St.50 337 16,850 0.39 14
Exhibit 1
Page 1 of 4
10 NW 42 CT W Carol City Canal A2 NW 192 ST 30 780 23,400 0.54 14 74.48$ 1,042.72$ 1,050.00$
11 NW 179 ST N NW 42 AVE 950 FT EAST OF NW 42 AVE 40 950 38,000 0.87 14 154.48$ 2,162.72$ 2,170.00$
13 NW 42 AVE W CAROL CITY A NW 171 ST 50 2,670 133,500 3.06 14 367.48$ 5,144.72$ 5,180.00$
14 NW 42 CT E CAROL CITY A NW 171 ST 30 2,670 80,100 1.84 14 228.96$ 3,205.44$ 3,206.00$
15 NW 27 PL W NW 204 TERR NW 191 ST 40 4,100 164,000 3.76 14 503.48$ 7,048.72$ 7,070.00$
17 NW 191 ST B CROSSING Please see the attached Map 20 60 1,200 0.03 14 29.48$ 412.72$ 406.00$
Carol City A3
12
Carol City A3
NW 180 ST N
Carol City A2A
5,144.72$ 5,180.00$ Both sides of the Canal
Carol City B
16
Carol City B
Needaccess from Dade
County,Behind chain
link gate
14 367.48$
1,200 0.03 14 29.47$
NW 35 CT NW 32 AVE 50 2,576 128,800 2.96
Carol City A4
Carol City A4
412.58$ 406.00$ NW 199 ST B CROSSING Please see the attached Map 20 60
*Cost Per
Visit
Cost Per year for
sloped and flat
mowing (Cost Per Visit x 14 Est. Service)(Cost Per Visit x 14 Est. Service)
Cost Per year for sloped
and flat mowing
(Cost Per Visit x 14 Est.
Service)(Cost Per Visit x
14 Est. Service)
Carol City B
Weed-A-Way, Inc.
Item
No.Name Location *Direction Side of Road From To Width Length
18
Carol City B1
NW 190 ST N NW 32 AVE
SF Acres
Estimated
Service
Visit Per Year
74.00$ 1,036.00$ 1,050.00$ Accesseasement
through N.W 32 Ave.
(Includes swale area)
840 FT EAST OF NW 32 AVE 25 840 21,000 0.48 14
Exhibit 1
Page 2 of 4
19 NW 207 ST N CROSSING Please see the attached Map 25 80 2,000 0.05 14 35.95$ 503.30$ 490.00$
21 NW 207 ST N CROSSING Please see the attached Map 20 90 1,800 0.04 14 32.96$ 461.44$ 420.00$
22 NW 19 CT W NW 207 ST C-9 CANAL 25 1,100 27,500 0.63 14 123.00$ 1,722.00$ 1,750.00$
20 North Dade Golf NW 7 AVE W NW 207 ST
E. Andover Canal
Lake Lucerne Canal
23
NW 27 AVE CANAL
NW 27 AVE E
43.48$ 608.72$ 630.00$ Access easement
Lake Lucerne Canal
N END OF CANAL 60 220 13,200 0.3 14
14 304.18$ 4,258.52$ 4,270.00$
Length does not include
east side of the canal.
East side of canal will
be mowed by others.
Includes section ofcrossing(swale)at NW
207 ST from NW 27
AVE to NW 26 CT.
spraying required southof NW 207 ST.
90,000
24 MARCO CANAL NW 17 AVE B CROSSING
NW 207 ST NW 215 ST 25 3,600 2.07
34.48$ 482.72$ 490.00$
Weed-A-Way, Inc.
Item No.Name Location *Direction Side of Road From To
Please see the attached Map 20 160 3,200 0.07 14
Cost Per year for sloped and flat
mowing
(Cost Per Visit x 14 Est.
Service)(Cost Per Visit
x 14 Est. Service)
Cost Per year for sloped and flat mowing
(Cost Per Visit x 14 Est. Service)(Cost Per Visit x
14 Est. Service)
Length SF Acres
Estimated
Service Visit Per
Year
*Cost Per Visit
25
MARCO CANAL
NW 171 ST B CROSSING Please see the attached Map 30
Width
448.00$ 490.00$
490.00$ Spraying required bychain link fence
26
MARCO CANAL
NW 18 AVE B CROSSING Please see the attached Map 20 60
50 1,500 0.03 14 36.96$ 517.44$
Spraying required by
chain link fence
1,200 0.03 14 32.00$
Exhibit 1
Page 3 of 4
31 NW 17 AVE B NW 168 TERR. C-8 CANAL 60 4,430 265,800 6.1 14 754.48$ 10,562.72$ 10,570.00$
34 NW 155 ST N NW 19 AVE C-8 CANAL 75 100 7500 0.17 14 35.97$ 503.58$ 490.00$
35 NW 155 ST N NW 24 AVE NW 27 AVE 20 1300 26000 0.6 14 35.98$ 503.72$ 490.00$
36 NW 202 ST N NW 11 CT NW 12 AVE 10 90 900 0.02 14 35.98$ 503.72$ 490.00$
37 NW 202 ST N NW 7 AVE NW 9 AVE 10 1050 10500 0.24 14 35.98$ 503.72$ 490.00$
38 NW 204 ST S NW 22 AVE DEAD END 12 100 1200 0.03 14 35.98$ 503.72$ 490.00$
1069 35,091 1,393,250 33.2 Total 4,999.71$ 69,995.94$ 70,355.32$
AWARD VOLUNTARY PRICE REDUCTION ORIGINAL BID AMOUNT
14 36.96$
27
MARCO CANAL
NW 19 AVE B CROSSING 32.00$
Please see the attached Map 20
20 60
448.00$ 490.00$ Spraying required by
chain link fence (mow
west side swale)
28
MARCO CANAL
NW 20 AVE B CROSSING Please see the attached Map
Please see the attached Map 20 60 1,200 0.03 14
517.44$ 490.00$ Spraying required by
chain link fence
1,200 0.03
461.44$ 490.00$
490.00$ Spraying required by
chain link fence
30
MARCO CANAL
NW 24 AVE B CROSSING Please see the attached Map 20 60
60 1,200 0.03 14 32.96$ 461.44$
Spraying required by
chain link fence
29
MARCO CANAL
NW 22 AVE B CROSSING
NW 17 AVE CANAL
32
SCOTT LAKE
1,200
95.48$
0.03 14 32.96$
1,336.72$ 1,330.00$ NW 17 AVE E NW 168 TERR.NW 170 TERR.40 560
33 NW 42 AVE E CROSSING
22,400 0.51 14
35.48$ 496.72$ 496.72$ REAL SITE CANAL
Access Easement
Weed-A-Way, Inc.
Please see the attached Map 60 115 6900 0.16 14
SITE 5
AWARD BASED ON ESTIMATED TOTAL COST PER VISIT X 14 ESTIMATED ANNUAL VISIT FOR LINE ITEMS 1 – 38 (TOTAL BID PRICE AMOUNT)
Cost Per year for
sloped and flat mowing
(Cost Per Visit x 14 Est. Service)(Cost Per Visit
x 14 Est. Service)
Cost Per year for sloped
and flat mowing (Cost Per Visit x 14 Est. Service)(Cost Per Visit x 14 Est. Service)
SITE 1
SITE 2
SITE 3
SITE 4
Width Length SF Acres
Estimated
Service Visit Per
Year
*Cost Per VisitItem No.ADDITIONAL SITES Location
*Direction
Side of Road From To
Exhibit 1
Page 4 of 4