HomeMy WebLinkAbout2017-098-3203 Bus SheltersRESOLUTION NO. 2017 -98 -3203
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MIAMI GARDENS, FLORIDA, AWARDING A BID FOR BUS
SHELTER MAINTENANCE TO SANCHEZ ARANGO
CONSTRUCTION CO.; AUTHORIZING THE CITY MANAGER TO
ISSUE PURCHASE ORDERS NOT TO EXCEED TWO HUNDRED
TWENTY ONE THOUSAND EIGHT HUNDRED NINETY ONE
DOLLARS ($221,891.00) FOR THIS PURPOSE; PROVIDING FOR
THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, on February 14, 2017, Invitation to Bid (ITB) Number 16 -17 -028 for
Bus Shelter Maintenance was solicited via BidSync, and
and
WHEREAS, the ITB closed on March 23, 2017, and two (2) bids were received,
WHEREAS, bid submittals from Sanchez Arango Construction Co. and SGA
Management, Inc., were received and publicly read, and
WHEREAS, City staff evaluated the bids for compliance with the specifications,
and all vendors were deemed responsible and responsive to the requirements of the
ITB, and
WHEREAS, the initial term of the contract is for two (2) years, the City reserves
the right to exercise the option to renew annually (subject to the appropriation of funds),
not to exceed a maximum of three (3) one (1) year periods, and
WHEREAS, Staff recommends the City Council awards ITB Number 16 -17 -028
for Bus Shelter Maintenance to Sanchez Arango Construction Co., and authorize the
City Manager execute an Agreement for that purpose, and
WHEREAS, Staff also recommends the City Council authorize the City Manager
to issue purchase orders to Sanchez Arango Construction Co. not to exceed Two
Hundred Twenty One Thousand Eight Hundred Ninety One Dollars ($221,891.00)
based on the estimated unit repair cost,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF MIAMI GARDENS, FLORIDA AS FOLLOWS:
Section 1: ADOPTION OF REPRESENTATIONS: The foregoing Whereas
paragraphs are hereby ratified and confirmed as being true, and the same are hereby
made a specific part of this Resolution.
Section 2: AUTHORIZATION: The City Council of the City of Miami Gardens hereby
awards Invitation To Bid Number 16 -17 -028 for Bus Shelter Maintenance to Sanchez
Arango Construction Co. The City Council further authorizes the City Manager to issue
purchase orders to Sanchez Arango Construction Co. not to exceed Two Hundred
Twenty One Thousand Eight Hundred Ninety One Dollars ($221,891.00) for this
purpose.
Section 3: EFFECTIVE DATE: This Resolution shall take effect immediately
upon its final passage.
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MIAMI
GARDENS AT ITS REGULAR MEETING HELD ON MAY 24, 2017.
(7 ---- t1_T_
OLIVER GILBERT, III, MAYOR
ATTEST:
RONETTA TAYLOR, M , CITY CLERK
PREPARED BY: SONJA KNIGHTON DICKENS, CITY ATTORNEY
Resolution No. 2017 -98 -3203
SPONSORED BY: CAMERON D. BENSON, CITY MANAGER
Moved by: (s
Seconded by: ',A va
VOTE:
Mayor Oliver Gilbert, III
Vice Mayor Erhabor Ighodaro, Ph.D.
Councilwoman Lisa C. Davis
Councilman Rodney Harris
Councilwoman Lillie Q. Odom
Councilwoman Felicia Robinson
Councilman David Williams Jr
Resolution No. 2017 -98 -3203
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/O4 MIAMI G�\
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City of Miami Gardens
Agenda Cover Memo
18605 NW 27`h Avenue
Miami Gardens, Florida 33056
Council Meeting Date:
May 24, 2017
Item Type:
Enter X in box
Resolution
Ordinance
Other
X
Fiscal Impact:
(EnterX in box)
Yes
No
Ordinance Reading:
(EnterX in box)
1st Reading
2nd Reading
X
Public Hearing:
(Enter X in box)
Yes
No
Yes
No
X
EX
Funding Source:
CITT
Advertising Requirement:
(Enter X in box)
Yes
No
X
Contract /P.O. Required:
(EnterX in box)
Yes
No
RFP /RFQ /Bid #:
RFP No. 16 -17 -028 - Bus Shelter
Maintenance
X
Sponsor Name:
Cameron Benson,
City Manager
Department:
Miami Gardens Public Works
Department
Short Title:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA,
AWARDING A BID FOR BUS SHELTER MAINTENANCE TO SANCHEZ ARANGO
CONSTRUCTION CO.; AUTHORIZING THE CITY MANAGER TO ISSUE PURCHASE ORDERS
NOT TO EXCEED TWO HUNDRED TWENTY ONE THOUSAND EIGHT HUNDRED NINETY ONE
DOLLARS ($221,891.00) FOR THIS PURPOSE; PROVIDING FOR THE ADOPTION OF
REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE.
Staff Summary:
BACKGROUND
The City of Miami Gardens Public Works Department continues to maintain any incidentals necessary for bus
shelter cleaning, inspection, maintenance, repairs, and all related services for one hundred twenty -one (121) bus
shelters, three hundred twenty -five (325) bus benches, and four hundred fifty (450) trash receptacles.
CURRENT SITUATION
On February 14, 2017, Invitation to Bid (ITB) Number 16 -17 -028 for Bus Shelter Maintenance was solicited via
BiclSync. The Invitation To Bid (ITB) closed on March 23, 2017. Two (2) bids were received. Bid submittals from
Sanchez Arango Construction Co. and SGA Management, Inc., were received and publicly read (Exhibit 1).
18605 NW 27`h Avenue
Miami Gardens, Florida 33056
The City staff evaluated the bids for compliance with the specifications. All vendors were deemed responsible and
responsive to the requirements of the Invitation To Bid (ITB). The initial term of the contract is for two (2) years.
The City reserves the right to exercise the option to renew annually (subject to the appropriation of funds), not to
exceed a maximum of three (3) one (1) year periods.
A copy of the proposal document and submittals are available at the Assistant to the Mayor and Council's Office
for review.
FISCAL IMPACT
The funding for the maintenance expenses is derived from CITT transit. The cost above is just an estimated based
on the highest utilization of the service and repair costs. Staff will ensure that the costs will be spent within the
annual budget allocation.
Proposed Action:
It is recommended that the City Council approve the City staff's Recommendation For Award of Invitation to Bid
(ITB) Number 16 -17 -028 for Bus Shelter Maintenance to Sanchez Arango Construction Co. authorizing the City
Manager to issue purchase orders not to exceed two hundred twenty one thousand eight hundred ninety one
dollars ($221,891) based on the estimated unit repair cost.
Attachment:
Exhibit 1— Bid Tabulation
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