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Home My WebLink About2017-146-3251 - Safeware - Closed Circuit Television Camera Solution - Bunche ParkRESOLUTION NO. 2017-146-3251 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT WITH SAFEWARE, INC., FOR THE PURCHASE OF A CLOSED CIRCUIT TELEVISION CAMERA SOLUTION, IN AN AMOUNT NOT TO EXCEED SEVENTY-NINE THOUSAND TWO HUNDRED AND FIFTY-SEVEN DOLLARS ($79,275.00), BY RELYING UPON U.S. COMMUNITIES GOVERNMENT PURCHASING ALLIANCE RFP NUMBER 11-205753-10; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, as part of the Bunche Park reconstruction project, a closed circuit television camera (CCTV) solution was planned to prevent and investigate criminal activity, and WHEREAS, the CCTV camera feeds will be streamed live to the City of Miami Gardens Police Department's Real Time Crime Center for real time, law enforcement responses, and WHEREAS, a scope of work was defined specific to the Bunche Park project and was based upon a Crime Prevention Through Environmental Design (CPTED) report prepared by a qualified practitioner, and WHEREAS, cost proposals for the work were obtained from multiple integrators, and WHEREAS, City Staff determined that Safeware/Cintel Surveillance Practioner is both highly qualified as well as the least costly integrator to implement the CCTV component of the overall Bunche Park project, and WHEREAS, the total cost for the software is Seventy-Nine thousand Two Hundred and Fifty-Seven Dollars ($79,275.00), and WHEREAS, this purchase will be procured by relying upon RFP Number 11- 205753-10 (4400001839), which was competitively bid by the U.S. Communities Government Purchasing Alliance, and WHEREAS, City Staff recommends City Council authorizes the City Manager to execute an agreement with Safeware, Inc., for the purchase of a closed circuit television camera solution, in an amount not to exceed Seventy-Nine thousand Two Hundred and Fifty-Seven Dollars ($79,275.00), NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA AS FOLLOWS: Section 1: ADOPTION OF REPRESENTATIONS: The foregoing Whereas paragraphs are hereby ratified and confirmed as being true, and the same are hereby made a specific part of this Resolution. Section 2: AUTHORIZATION: The City Council of the City of Miami Gardens hereby authorizes the City Manager to execute an agreement with Safeware, Inc., for the purchase of a closed circuit television camera solution, in an amount not to exceed Seventy-Nine thousand Two Hundred and Fifty-Seven Dollars ($79,275.00), by relying upon U.S. Communities Government Purchasing Alliance RFP Number 11-205753-10 (4400001839). Section 3: EFFECTIVE DATE: This Resolution shall take effect immediately upon its final passage. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS AT ITS REGULAR MEETING HELD ON OCTOBER 11, 2017. ' OLIVER GILBERT, III, MAYOR Resolution No. 2017-146-3251 ATTEST: rOnetta taylor^mc, city clerk PREPARED BY: SONJA KNIGHTON DICKENS, CITY ATTORNEY SPONSORED BY: CAMERON D. BENSON, CITY MANAGER Moved by: cLck/c) Seconded by: ^ VOTE: 1-0 Mayor Oliver Gilbert, III (Yes) (No) Vice Mayor Erhabor Ighodaro, Ph.D. ^ (Yes) (No) Councilwoman Lisa C. Davis (Yes) (No) Councilman Rodney Harris (Yes) (No) Councilwoman Lillie Q. Odom (Yes) (No) Councilwoman Felicia Robinson ^ (Yes) (No) Councilman David Williams Jr (Yes) (No) Resolution No. 2017-146-3251 18605 NW 27th Avenue Miami Gardens, Florida 33056 City of Miami Gardens Agenda Cover Memo Council Meeting Date: 09/27/2017 Item Type: (Enter X in box) Resolution Ordinance Other X Fiscal Impact: (Enter X in box) Yes No Ordinance Reading: (Enter X in box) 1st Reading 2nd Reading X Public Hearing: (Enter X in box) Yes No Yes No X Funding Source: General Obligation Bond Advertising Requirement: (Enter X in box) Yes No X Contract/P.O. Required: (Enter X in box) Yes No RFP/RFQ/Bid #: X Strategic Plan Related (Enter X in box) Yes No Strategic Plan Priority Area: Enhance Organizational Bus. & Economic Dev Public Safety Quality of Education Qual. of Life & City Image Communication Strategic Plan Obj./Strategy: Sponsor Name Cameron D. Benson, City Manager Department: Police Department Short Title: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE CITY MANAGER AND THE CITY CLERK, TO EXECUTE AND ATTEST RESPECTIVELY, THAT CERTAIN AGREEMENT WITH SAFEWARE, INC., FOR THE PURCHASE OF A CLOSED CIRCUIT TELEVISION CAMERA SOLUTION, IN AN AMOUNT NOT TO EXCEED SEVENTY-NINE THOUSAND TWO HUNDRED FIFTY-SEVEN DOLLARS ($79,257.00), A COPY OF WHICH IS ATTACHED HERETO AS EXHIBIT “A”; PROVIDING FOR INSTRUCTIONS TO THE CITY CLERK; PROVIDING FOR AN EFFECTIVE DATE. Staff Summary: AGENDA ITEM K-2 BUNCHE PARK SOFEWARE 18605 NW 27th Avenue Miami Gardens, Florida 33056 As part of the Bunche Park reconstruction project, a closed circuit television camera (CCTV) solution was planned to prevent and investigate criminal activity that is occurring or has occurred at the location. This requires a complex deployment of fixed networked cameras throughout the Bunche Park location. The CCTV camera feeds will be streamed live to the Real Time Crime Center for real time, law enforcement responses. The video streams will be stored on the data center in accordance with the data retention policies. A scope of work was defined specific to the Bunche Park project and was based upon a Crime Prevention Through Environmental Design (CPTED) report prepared by a qualified practitioner. The Safeware/Cintel Surveillance Practioner partnership proposed the augmented security camera layout, which enhances and includes the CPTED recommendations. Cintel was chosen on the previous projects and is both highly qualified as well as the least costly integrator to implement the CCTV component of the overall Bunche Park project. Over the years, Cintel has deployed many systems across the United States of like complexity. The purchase of the software will be procured by piggybacking off of RFP Number 11-205753-10 (4400001839), which was competitively established by the U.S. Communities Government Purchasing Alliance (U.S. Communities) lead agency, The County of Fairfax, Virginia. The use of said contract was approved by Council in the May 11, 2016 meeting. Funding for the software will be provided through the General Obligation Bond. Closed Circuit Television Camera Solution: $79,257.00 Total: $79,257.00 Proposed Action: That the City Council approves the attached resolution authorizing the City Manager to execute the attached contract with Safeware, Inc., in an amount not to exceed seventy-nine thousand two hundred fifty-seven dollars. Attachment: Attachment A: Safeware Inc., Purchase Quote QUOTATION 1511311 Order Date Order Number 6/16/2017 09:24:16 Page 1 of 2 Quote Expires On 6/30/2017www.safewareinc.com 4403 Forbes Blvd. Lanham, MD 20706-4328 USA 301-683-1234 City of Miami Gardens Bunche Park 15600 Bunche Park Drive West Miami Gardens, FL 33054 Customer ID: Miami Gardens, FL 33056 18605 NW 27th Avenue Bill To:Ship To: City of Miami Gardens 305-622-8000 89703 TakerPO Number Bunche Park Augmented lorantes@safewareinc.comLori Orantes Email Freight Terms 301-683-1200 Fax 301-683-1212 Phone Freight Paid Item ID Item DescriptionRemaining Quantities UOM Di s p . Unit Size Pricing UOM Unit PriceUnit Size Price Extended AllocatedOrdered PVANKIRK1.000.00 EAEA 0.000.001.00 1.0 1.0For questions regarding this proposal please contact: Peter Van Kirk Safeware-Mallory Director-Government Security Solutions (M) 561-262-8343 (O) 561-400-1029 (F) 804-236-0429 (E) pvankirk@safewareinc.com SFW HDCAMERAS1.000.00 EAEA 41,993.2941,993.291.00 1.0 1.0HD Cameras, CCTV includes 5 Fixed HD 1080p Cameras and 5 Pan to Zoom 1080p Cameras SFW ACCESS&COMPONENTS1.000.00 EAEA 18,844.8918,844.891.00 1.0 1.0Accessories & Components Includes mounting brackets, L3 switch, SFP Module, Rackmount UPS, NAS unit, Wall Mount Server Rack, Cat6 cable, patch tray, patch cables, SMF patch, surge arrestor SFW INSTALL/STARTUP/COMM1.000.00 EAEA 18,418.8218,418.821.00 1.0 1.0Install, Startup and Commissioning Equipment staging, preconfig, burn in testing, man lift rental, cabling fist and wall mounts, installation commissioning and testing, Project Management - Administration & Documentation QUOTATION 1511311 Order Date Order Number 6/16/2017 09:24:16 Page 2 of 2 Quote Expires On 6/30/2017www.safewareinc.com 4403 Forbes Blvd. Lanham, MD 20706-4328 USA 301-683-1234 Item ID Item DescriptionRemaining Quantities UOM Di s p . Unit Size Pricing UOM Unit PriceUnit Size Price Extended AllocatedOrdered SFW ESP1.000.00 EAEA 0.000.001.00 1.0 1.05 Year Extended Service Plan US COM1.000.00 EAEA 0.000.001.00 1.0 1.0US Communities Contract Information Contract number: 4400001839 Standard freight charges for shipments within the continental US are paid. Any Hazardous material charges or expedited freight will be billed. *Agency must be registered with US Communities at www.uscommunities.org SUB-TOTAL:Total Lines:6 79,257.00 0.00TAX: 79,257.00AMOUNT DUE: Actual freight added per freight terms