HomeMy WebLinkAbout07.24.2003 INDEX
CITY COUNCIL MINUTES
July 24, 2003
1. Called to Order/Roll Call of Members................................... Page 1
2. Invocation.................................................................... Page 1
3. Pledge of Allegiance........................................................ Page 1
4. Nomination of Vice Mayor by Mayor; Election of Vice Mayo....... Page 1
5. Brief Discussion of the Sunshine Laws by Hans Ottinot, Esq......... Page 2
6. Legislation.................................................................... Page 2
A. Ordinances (none)
B. Resolutions
2. Res. #2003-02 Adoption of Roberts Rules of Order ................ Page 2
3. Res. #2003-03 City's Application for Employer Identification
Number and Tax Exemption.......................................... Page 2
4. Res. #2003-04 Interlocal Agreement with Miami-Dade
County for an advance of funds to the City ........................ Page 2-3
5. Res. #2003-05 Providing for the establishment of City accounts
with a qualified public depository.................................... Page 3
6. Res. #2003-06 Purchase of insurance coverage for City elected
Officials, Officers, and Office Facilities.............................. Page 34
7. Res. #2003-07 To solicit proposals for temporary office space
and to negotiate a lease agreement for temporary office space.... Page 4
8. Res. #2003-08 To hire a temporary secretary for the City
Council ................................................................... Page 5
9. Res. #2003-09 To purchase necessary office supplies and
equipment for the City Council in an amount not
to exceed $10,000........................................................ Page 5
10. Res. 2003-10 An agreement with CWC &Associates, Inc.......... Page 5-6
11. Res. 2003-11 Appointment of Hans Ottinot, Esquire as
Interim City Attorney.................................................... Page 6
12. Res. 2003-12 Appointment of Meighan Pier as acting City
Clerk........................................................................ Page 7
13. Res. 2003-13 Appointment of Willie J. Green as Transitional
Coordinator ............................................................... Page 7
14. Res. 2003-14 Appointment of Lilie Q. Odom as
Administrative Coordinator for the office of the Mayor ........... Page 7-8
15. Res. 2003-15 Search for a City Manager ............................. Page 8
16. Res. 2003-16 Establishing an initial schedule for City Council
Meetings ................................................................... Page 8
7. Discussion Items
A. Sunshine Law and Ethics Workshop(tentative 7/31/03)............ Page 8
B. Zoning Hearing Workshop(tentative 8/14/03) ....................... Page 8
C. Budget Workshop ........................................................ Page 8
8. Public Concern ............................................................... Page 8-9
9. Adjournment .................................................................. Page 9
CITY OF MIAMI GARDENS
MINUTES OF THE THURSDAY,JULY 24,2003
MEETING OF THE CITY COUNCIL
Miami Norland Senior High School
1050 N.W. 195 Street
Miami Gardens, FL 33169
I. CALL TO ORDER; ROLL CALL
Mayor Gibson called the meeting to order at 7:10 p.m. The following members of the
City Council were present:
Mayor Shirley Gibson
Council Member Aaron Campbell, Jr.
Council Member Barbara Watson
Council Member Audrey J. King
Council Member Melvin L. Bratton
Council Member Sharon Pritchett
Council Member Oscar Braynon, II
The following staff members were present:
Interim City Attorney Hans Ottinot
Acting City Clerk Meighan Pier
Transitional Coordinator William J. Green
Il. INVOCATION
Council Member Audrey King offered the invocation.
III. PLEDGE OF ALLEGIANCE
A student led the audience in the pledge of allegiance.
IV. NOMINATION OF VICE MAYOR BY MAYOR; ELECTION OF VICE MAYOR
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS,
FLORIDA, DECLARAING AS VICE MAYOR FOR A
PERIOD OF TWO YEARS; PROVIDING FOR AN EFFECTIVE DATE.
Mayor Gibson nominated Council Member Campbell for the position of Vice Mayor.
Council Members Pritchett and Braynon asked for clarification.
Following discussion, the matter was put to vote. The vote was as follows: Mayor
Shirley Gibson: Aye; Council Member Aaron Campbell, Jr.: Aye; Council Member
Barbara Watson: Aye; Council Member Audrey J. King: Aye; Council Member Melvin
Minutes of the Council Meeting of July 24,2003
City of Miami Gardens
Page 1 of 9
L. Bratton: Aye; Council Member Sharon Pritchett: Abstained; Council Member Oscar
Braynon, II: Abstained.
Resolution 2003-01 was adopted. Aaron Campbell, Jr. was appointed Vice Mayor.
V. BRIEF DISCUSSION OF THE SUNSHINE LAWS BY HANS OTTINOT, ESQ.
Attorney Ottinot provided a brief explanation of Florida's Sunshine Law.
VI. LEGISLATION
A. ORDINANCES (none)
B. RESOLUTIONS:
1. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI
GARDENS, FLORIDA, PROVIDING FOR THE ADOPTION OF
ROBERT'S RULES OF ORDER AS THE TEMPORARY STANDARD
OF PARLIAMENTARY PROCEDURE TO GOVERN CITY COUNCIL
PROCEEDINGS; PROVIDING FOR AN EFFECTIVE DATE.
A Motion to adopt the proposed Resolution was made by Councilwoman
Pritchett. Seconded by Councilwoman King.
Following brief discussion, the Motion passed unanimously (7-0).
Resolution 2003-02 was adopted.
2. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI
GARDENS, FLORIDA, AUTHORIZING THE INTERIM CITY
ATTORNEY TO PREPARE AND SUBMIT THE CITY'S
APPLICATIONS FOR EMPLOYER IDENTIFICATION NUMBER
AND TAX EXEMPTION; PROVIDING FOR AN EFFECTIVE DATE.
A Motion to adopt the proposed Resolution was made by Councilman
Bratton. Seconded by Vice Mayor Campbell.
Following brief discussion, the Motion passed unanimously (7-0).
Resolution 2003-03 was adopted.
3. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI
GARDENS, FLORIDA, ACCEPTING INITIAL START-UP FUNDS
FROM MIAMI-DADE COUNTY; APPROVING INTERLOCAL
AGREEMENT BETWEEN THE CITY OF MIAMI GARDENS AND
MIAMI-DADE COUNTY FOR AN ADVANCE OF FUNDS TO THE
CITY, ATTACHED HERETO AS EXHIBIT "A" AUTHORIZING THE
Minutes of the Council Meeting of July 24,2003
City of Miami Gardens
Page 2 of 9
t
MAYOR TO EXECUTE SAID AGREEMENT; PROVIDING FOR AN
EFFECTIVE DATE.
Mayor Gibson provided an explanation of the subject resolution. She
noted that the advance would be debited by Miami-Dade County in the
future.
A Motion to adopt the proposed Resolution was made by Councilwoman
Watson. Seconded by Councilman Bratton. All voted in favor.
Resolution 2003-04 was adopted unanimously (7-0).
4. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI
GARDENS, FLORIDA, PROVIDING FOR THE ESTABLISHMENT OF
CITY ACCOUNTS WITH A QUALIFIED PUBLIC DEPOSITORY;
PROVIDING FOR DEPOSIT OF FUNDS; PROVIDING FOR
NECESSARY SIGNATORIES ON SUCH ACCOUNTS; PROVIDING
NOTICE TO THE STATE TREASURER; PROVIDING FOR A
WAIVIER OF COMPETITIVE BIDDING REQUIREMENTS;
PROVIDING FOR AN EFFECTIVE DATE.
A Motion to adopt the proposed Resolution was made by Vice Mayor
Campbell. Seconded by Councilman Bratton.
Councilman Braynon asked the purpose of waiving competitive bid
procedures.
Mayor Gibson explained that the City must have a bank account in order
to expend the initial start-up funds being providing by Miami-Dade
County. She noted that competitive bidding could be performed in the
future if the Council desires.
Pursuant to Councilwoman Pritchett's request, the signatories on the
account were defined, and it was noted that the Charter requires that the
Mayor and a Council person must sign on each check.
All voted in favor of the previous motion. Resolution 2003-05 was
adopted unanimously (7-0).
5. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI
GARDENS, FLORIDA, AUTHORIZING THE MAYOR AND/OR
HIS/HER DESIGNEE, AND THE INTERIM CITY ATTORNEY TO
NEGOTIATE THE PURCHASE OF INSURANCE COVERAGE FOR
THE CITY'S ELECTED OFFICIALS, OFFICERS, AND OFFICE
FACILITIES; PROVIDING FOR DETERMINATION OF
IMPRACTICABILITY AS TO COMPETITIVE BIDDING FOR SUCH
INSURANCE SERVICES; PROVIDING FOR AN EFFECTIVE DATE.
Minutes of the Council Meeting of July 24,2003
City of Miami Gardens
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Attorney Ottinot emphasized the importance of retaining insurance.
Mayor Gibson added that it is important for elected officials to be covered.
She stated that the City can seek the services of another insurance vendor
in the future.
A Motion to adopt the proposed Resolution was made by Councilwoman
King. Seconded by Councilman Bratton.
Councilman Braynon asked for clarification.
Attorney Ottinot noted that the resolution allows permission for
negotiations to begin with the Florida League of Cities. He advised that if
the negotiations are successful,the item would return for ratification.
All voted in favor of the previous motion. Resolution 2003-06 was
adopted unanimously (7-0).
6. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI
GARDENS, FLORIDA, AUTHORIZING THE MAYOR, AND/OR
HIS/HER DESIGNEE, AND THE INTERIM CITY ATTORNEY TO
SOLICIT PROPOSALS FOR TEMPORARY OFFICE SPACE AND TO
NEGOTIATE A LEASE AGREEMENT FOR TEMPORARY OFFICE
SPACE PROVIDED THAT THE LEASE AGREEMENT IS APPROVED
BY THE CITY COUNCIL; PROVIDING FOR AN EFFECTIVE DATE.
A Motion to adopt the proposed Resolution was made by Councilman
Pritchett. Seconded by Councilwoman King.
Following discussion, the Acting Clerk read correspondence from Ross
Properties into the record.
Mayor Gibson noted that more permanent space would be sought in the
future.
Councilwoman Pritchett asked if night meetings would be held at the
temporary office space.
Mayor Gibson noted that the Council would continue having meetings at
the local schools until more permanent facilities are found. She noted that
any lease for office space would require formal approval by Council.
All voted in favor of the previous motion. Resolution 2003-07 was
adopted unanimously (7-0).
Minutes of the Council Meeting of July 24,2003
City of Miami Gardens
Page 4 of 9
7. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI
GARDENS, FLORIDA, AUTHORIZING MAYOR AND/OR HIS/HER
DESIGNEE, TO HIRE A TEMPORARY SECRETARY FOR THE CITY
COUNCIL; AND PROVIDING FOR AN EFFECTIVE DATE.
A Motion to adopt the proposed Resolution was made by Councilwoman
Watson. Seconded by Councilman Bratton.
Councilman Braynon asked if this individual would be a temporary
employee.
Mayor Gibson confirmed the position would be one secretary on a
temporary basis, who would report to the transitional Manager, the Mayor
and the Council.
Councilwoman Pritchett asked for the definitive time frame of the length
of the temporary status.
Mayor Gibson explained that the permanent City Manager performs all
hiring function; therefore the position would be temporary until such time
as a Manager is hired.
Attorney Ottinot confirmed that the individual would be an independent
contractor and that the Council would review the salaries of all employees
once a temporary budget was approved. He explained that the Resolution
gives the Mayor authority to act as defacto City Manager until one is
hired.
Following discussion, all voted in favor of the previous motion.
Resolution 2003-08 was adopted unanimously (7-0).
8. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI
GARDENS, FLORIDA, AUTHORIZING THE MAYOR AND/OR
HIS/HER DESIGNEE TO PURCHASE NECESSARY OFFICE
SUPPLIES AND EQUIPMENT FOR THE CITY COUNCIL IN AN
AMOUNT NOT TO EXCEED TEN THOUSAND DOLLARS ($10,000);
PROVIDING FOR THE WAIVER OF COMPETITIVE BID
REQUIREMENTS; PROVIDING FOR AN EFFECTIVE DATE.
A Motion to adopt the proposed Resolution was made by Councilman
Bratton. Seconded by Councilwoman Watson. All voted in favor.
Resolution 2003-09 was adopted unanimously (7-0).
9. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI
GARDENS, FLORIDA, APPROVING AN AGREEMENT BY AND
BETWEEN THE CITY OF MIAMI GARDENS AND CWC &
ASSOCIATES, INC. FOR GOVERNMENTAL CONSULTING
Minutes of the Council Meeting of July 24,2003
City of Miami Gardens
Page 5 of 9
SERVICES DURING THE TRANSITION PHASE AS SPECIFIED IN
THE ATTACHED EXHIBIT "A"; AUTHORIZING THE MAYOR TO
EXECUTE SAID AGREEMENT; PROVIDING FOR AN EFFECTIVE
DATE.
Mayor Gibson introduced Cynthia Curry and offered a brief explanation
of her experience and qualifications.
A Motion to adopt the proposed Resolution was made by Councilman
Bratton. Seconded by Councilwoman King.
Councilwoman Watson asked the length of the contract.
Mayor Gibson noted that the contract would terminate upon completion of
the projects defined therein. Attorney Ottinot concurred.
All voted in favor of the previous Motion. Resolution 2003-10 was
adopted unanimously (7-0).
10. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI
GARDENS, FLORIDA, APPROVING THE APPOINTMENT OF HANS
OTTINOT, ESQUIRE, AS INTERIM CITY ATTORNEY;
AUTHORIZING THE MAYOR TO EXECUTE THE RETAINER
AGREEMENT ATTACHED HERETO AS EXHIBIT "A"; FURTHER
AUTHORIZING THE MAYOR TO CONDUCT A SEARCH FOR A
CITY ATTORNEY; PROVIDING FOR AN EFFECTIVE DATE.
Mayor Gibson provided explanation with regard to Hans Ottinot's
experience and qualifications.
A Motion to adopt the proposed Resolution was made by Councilman
Bratton. The Motion failed for lack of second.
Acting Clerk Pier offered clarification regarding parliamentary procedure.
Miami-Dade County Commissioner Betty Ferguson concurred and
provided her input regarding the importance of a governing body having
counsel. She asked Attorney Ottinot if he would be able to serve two
municipalities.
Attorney Ottinot replied affirmatively, adding that he has the concurrence
of the administration at Sunny Isles Beach.
Following discussion, Councilman Bratton moved to adopt the proposed
Resolution. Seconded by Vice Mayor Campbell. All voted in favor.
Resolution 2003-11 was adopted unanimously (7-0).
Minutes of the Council Meeting of July 24,2003
City of Miami Gardens
Page 6 of 9
11. A RESOLUTION OF CITY COUNCIL OF THE CITY OF MIAMI
GARDENS, FLORIDA, APPOINTING MEIGHAN PIER AS ACTING
CITY CLERK ON A TEMPORARY BASIS; AUTHORIZING THE
MAYOR TO CONDUCT A SEARCH FOR A PERMANENT CITY
CLERK; PROVIDING FOR AN EFFECTIVE DATE.
Mrs. Pier noted that she is providing her services voluntarily.
A Motion to adopt the proposed Resolution was made by Councilwoman
King. Seconded by Councilwoman Pritchett. All voted in favor.
Resolution 2003-12 was adopted unanimously (7-0).
12. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI
GARDENS, FLORIDA, APPROVING THE APPOINTMENT OF
WILLIAM J. GREEN AS TRANSITIONAL COORDINATOR;
AUTHORIZING THE MAYOR TO EXECUTE THE CONSULTANT
AGREEMENT ATTACHED HERETO AS EXHIBIT "A"; PROVIDING
FOR AN EFFECTIVE DATE.
Mayor Gibson provided explanation with regard to Mr. Green's
qualifications and duties.
A Motion to adopt the proposed Resolution was made by Councilmember
Bratton. Seconded by Vice Mayor Campbell.
In response to inquiries from Council members Braynon and Pritchett,
Mayor Gibson clarified that Mr. Green would lead the transitional team
and hold the position until a permanent City Manager is appointed.
Mr. Green noted that he would commence his duties on August 1St
All voted in favor of the previous Motion. Resolution 2003-13 was
adopted unanimously (7-0).
13. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI
GARDENS, FLORIDA, APPROVING THE APPOINTMENT OF LILIE
Q. ODOM AS ADMINISTRATIVE COORDINATOR FOR THE
OFFICE OF THE MAYOR; AUTHORIZING THE MAYOR TO
EXECUTE THE CONSULTANT AGREEMENT ATTACHED HERETO
AS EXHIBIT "A"; PROVIDING FOR AN EFFECTIVE DATE.
Mayor Gibson provided a report.
Councilman Bratton moved to adopt the proposed resolution. Seconded
by Councilwoman King.
Minutes of the Council Meeting of July 24,2003
City of Miami Gardens
Page 7 of 9
Following brief discussion, all voted in favor of the previous Motion.
Resolution 2003-14 was adopted unanimously (7-0).
14. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI
GARDENS, FLORIDA, AUTHORIZING THE MAYOR AND/OR
HIS/HER DESIGNEE TO SOLICIT PROPOSALS FROM
RECRUITMENT FIRMS TO CONDUCT A NATIONAL SEARCH FOR
A CITY MANAGER; PROVIDING FOR AN EFFECTIVE DATE.
Mayor Gibson provided explanation of the matter.
Councilwoman Pritchett moved to adopt the proposed Resolution.
Seconded by Councilman Braynon. All voted in favor. Resolution 2003-
15 was adopted unanimously (7-0).
15. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI
GARDENS, FLORIDA ESTABLISHING AN INITIAL SCHEDULE
FOR CITY COUNCIL MEETINGS; PROVIDING FOR AN EFFECTIVE
DATE.
Mayor Gibson provided a report.
Councilwoman King moved to adopt the proposed Resolution. Seconded
by Councilwoman Pritchett. All voted in favor. Resolution 2003-16 was
adopted unanimously (7-0).-read report.
VII. DISCUSSION ITEMS
A. SUNSHINE LAW AND ETHICS WORKSHOP (tentative 7/31/03)
Attorney Ottinot announced that a Workshop on the Sunshine Law and Ethics had
been scheduled for July 31, 2003 at 7:00 p.m. at Miami Norland High School.
B. ZONING HEARING WORKSHOP (tentative 8/14/03)
Mr. Green announced that a Workshop regarding Zoning Hearings had been
scheduled for August 14, 2003 at 7:00 p.m. at Miami Norland High School.
C. BUDGET WORKSHOP
Mayor Gibson advised that she would discuss this workshop with Ms. Curry and
provide information to the Council at a later date.
VIII. PUBLIC CONCERN
Minutes of the Council Meeting of July 24,2003
City of Miami Gardens
Page 8 of 9
The following individuals addressed the Council: Colleen King of 9415 NW 25 Street,
Robert Parrish of 1421 NW 179 Street, Abraham Thomas of 17320 NW 17 Avenue,
Marsha Hillman Harris of 3143 NW 213 Street, Janice Copley of 19681 NW 33 Avenue,
Raymond Christy of 1720 NW 171 Terrace, Skye Williams, Citibank Assistant Vice
President, Lenny Gwin of 19675 NW 32 Court, and Michael Grubs of 17665 NW 22
Avenue.
IX. ADJOURNMENT
Councilwoman Pritchett moved to adjourn. Seconded by Vice Mayor Campbell. The
meeting adjourned at 9:40 p.m.
Prepared and submitted by:
Me' 7a�n . Pier, Zcting City Clerk
Adopted�y the City Council on
this� ay of ust, 2003.
J
Shirley Gibson,Vayor
Minutes of the Council Meeting of July 24,2003
City of Miami Gardens
Page 9 of 9