HomeMy WebLinkAbout2019-233-3362 AIP US LLC RESOLUTION NO. 2019-233-3362
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MIAMI GARDENS, FLORIDA, AUTHORIZING THE CITY
MANAGER TO ISSUE A PURCHASE ORDER IN THE
AMOUNT OF FIFTY-SEVEN THOUSAND SEVENTY-FIVE
DOLLARS AND TWENTY CENTS ($57,075.20) TO AIP US,
LLC FOR NETWORK SECURITY SOLUTIONS AND
SERVICES; PROVIDING FOR A WAIVER OF FORMAL
COMPETITIVE BIDDING PROCEDURES; PROVIDING FOR
THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR
AN EFFECTIVE DATE.
WHEREAS, on November 9, 2009, City staff prepared specifications and issued
Invitation To Bid (ITB) Number 09-10-023 for the purchase and delivery of Cisco
Network equipment, computer hardware and servers for the City of Miami Gardens
Community Center, and
WHEREAS, four (4) bids were received, which included three (3) complete bids
and one (1) "no bid" proposal, and submittals from AIP US, LLC; CDW GOV; and En
Pointe Tech were publicly read, and
WHEREAS, City staff evaluated the bids for compliance with the specifications
and deemed AIP US, LLC, the lowest, responsive, responsible bidder, and
WHEREAS, on December 9, 2009, City Council approved Resolution Number
2009-235-1181, authorizing the City Manager to issue a purchase order, for the
purchase and delivery of Cisco Network equipment, to AIP US, LLC, in the amount of
eighty seven thousand one hundred forty seven dollars and ninety six cents
($87,147.96), and
WHEREAS, on March 11, 2013, City staff prepared specifications and issued ITB
Number 12-13-032, for the purchase of Cisco brand switch and routing equipment,
WHEREAS, three (3) bids were received from AIP US, LLC, Waveguide
Communications Inc., and Ronco Communication and were publicly read, and
WHEREAS, City Staff evaluated the bids for compliance with the specifications
and deemed AIP US, LLC, the lowest, responsive, responsible bidder, and
WHEREAS, on April 24, 2013, City Council approved Resolution Number 2013-
108-1904, authorizing the City Manager to issue a purchase order for the purchase of
switch and routing equipment to AIP US, LLC, in the amount of four hundred thirty
seven thousand five hundred eighty dollars ($437,580.00), and
WHEREAS, AIP US, LLC, designed, installed and provided support services for
the City of Miami Gardens Police Department's and City Hall's Network Solutions and
Cisco telephone voice Internet Protocol (IP) System, and
WHEREAS, AIP US, LLC, posesses Criminal Justice clearance permitting it
access to the police network and enabling it to assist the Police Department in passing
the Florida Department of Law Enforcement (FDLE) Audit, and
WHEREAS, AIP US, LLC, implemented network security by installing firewall
security for both City Hall and the Police Department and segmented the network
between both locations as required by FDLE, and
WHEREAS, the City of Miami Gardens Office of Information Technology
requires AIP US, LLC, to provide ongoing project management, network operations,
security operations, voice operations, network security and voice architecture and
engineering, on an as needed basis, to the City, for an annual amount of Fifty Seven
Thousand, Seventy-Five Dollars and Twenty Cents ($57,075.20), and
WHEREAS, the Agreement shall commence upon acceptance by the seller and
shall continue for a period of one (1) year and be automatically renewable for an
additional one (1) year term, subject to City Council budgeting and appropriation of
funds for that purpose, and
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Resolution No 2019-233-3362
WHEREAS, because AIP US, LLC, initially installed the City's Cisco Network
equipment, computer hardware and servers, Cisco brand switch and routing equipment,
upgraded the Cisco phone voice over Internet Protocol (IP) System in the City Hall
location, while servicing the City's Network Security Solutions, it is the only reasonable
source to provide ongoing professional services Network Security Solutions for the
maintenance of the City's currently installed Network and telephone data services, and
WHEREAS, City Staff requests a waiver of formal competitive bidding
procedures pursuant to Section 2-757, Exceptions/waivers to bid and quotation
procedures, of the City's Code of Ordinances asserting that contracts for professional
services, which include data systems and design services, are exempt, and
WHEREAS, City Staff recommends that the City Council authorize the City
Manager to issue a purchase order to AIP US, LLC, to provide Network Security
Solutions and Services in the amount of fifty seven thousand, seventy-five dollars and
twenty cents ($57,075.20),
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF MIAMI GARDENS, FLORIDA AS FOLLOWS:
Section 1: ADOPTION OF REPRESENTATIONS: The foregoing Whereas
paragraphs are hereby ratified and confirmed as being true, and the same are hereby
made a specific part of this Resolution.
Section 2: AUTHORIZATION: The City Council of the City of Miami Gardens
hereby authorizes the City Manger to issue a purchase order in the amount of Fifty-
Seven Thousand Seventy-Five Dollars and Twenty Cents ($57,075.20) to AIP US, LLC
for Network Security Solutions and Services and authorizes a waiver of formal
competitive bidding procedures.
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Resolution No. 2019-233-3362
Section 3: EFFECTIVE DATE: This Resolution shall take effect immediately
upon its final passage.
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MIAMI
GARDENS AT ITS REGULAR MEETING HELD ON NOVEMBER 13, 2019.
OLIVER GILBERT, III, MAYOR
ATTEST:
MARIO BATAI LE, CMC, CITY CLERK
PREPARED BY: SONJA KNIGHTON DICKENS, CITY ATTORNEY
SPONSORED BY: CAMERON D. BENSON, CITY MANAGER
Moved by: Councilman Williams Jr.
Seconded by: Councilwoman Odom
VOTE: 6-0
Mayor Oliver Gilbert, III X (Yes) (No)
Vice Mayor Rodney Harris X (Yes) (No)
Councilwoman Katrina Wilson (Yes) (No) (Absent)
Councilman Erhabor Ighodaro, Ph.D. X (Yes) (No)
Councilwoman Lillie Q. Odom X (Yes) (No)
Councilman Reggie Leon X (Yes) (No)
Councilman David Williams, Jr. X (Yes) (No)
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Resolution No. 2019-233-3362