HomeMy WebLinkAbout2020-022-3421 Renewal of ITB 15-16-022 Refusal Leased Waste Containers RESOLUTION NO. 2020-022-3421
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MIAMI GARDENS, FLORIDA, AUTHORIZING THE THIRD
RENEWAL OF AWARD OF ITB NUMBER 15-16-022,
REFUSE COLLECTION OF LEASED CONTAINERS, TO
WASTE MANAGEMENT OF FLORIDA, INC.;
AUTHORIZING THE CITY MANAGER TO ISSUE
PURCHASE ORDERS NOT TO EXCEED THE BUDGETED
AMOUNT; PROVIDING FOR THE ADOPTION OF
REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE
DATE.
WHEREAS, the City of Miami Gardens ("City") leases roll off containers for the
collection of waste at City Hall, for Parks and Recreation, for the Police Department and
for Public Works facilities, and
WHEREAS, refuse collection services pick up the roll off containers on a
schedule responsive to the needs of each department, and
WHEREAS, on December 21, 2015, Staff, after preparing specifications, solicited
bids for ITB Number 15-16-022, Refuse Collection of Leased Containers, and
WHEREAS, four (4) bids were received and publicly read on January 12, 2016,
and
WHEREAS, bids were evaluated for compliance with the specifications and
Waste Management of Florida, Inc. was deemed the lowest, responsive and
responsible bidder, and
WHEREAS, on February 24, 2016, under Resolution Number 2016-33-2932, the
City Council approved the award of Invitation To Bid (ITB) Number 15-16-022, Refuse
Collection of Leased Containers, to Waste Management of Florida, Inc and authorized
the City Manager to issue purchase orders for each department, and
RESOLUTION NO 2020-022-3421
WHEREAS, the agreement entered into on February 24, 2016, has an initial term
of two (2) years with an option to renew annually for three (3) one year periods, and
WHEREAS, this second (2nd) and current renewal expires on February 24, 2020,
and
WHEREAS, City Staff recommends that the City Council approves the third
renewal of award of ITB Number 15-16-022, Refuse Collection of Leased Containers, to
Waste Management of Florida, Inc. and authorizes the City Manager to issue purchase
orders not to exceed the budgeted amount,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF MIAMI ,GARDENS, FLORIDA AS FOLLOWS:
Section 1: ADOPTION OF REPRESENTATIONS: The foregoing Whereas
paragraphs are hereby ratified and confirmed as being true, and the same are hereby
made a specific part of this Resolution.
Section 2: AUTHORIZATION: The City Council of the City of Miami Gardens
hereby approves the third renewal of award of ITB Number 15-16-022, Refuse
Collection of Leased Containers, to Waste Management of Florida, Inc. and authorizes
the City Manager to issue purchase orders not to exceed the budgeted amount.
Section 3: EFFECTIVE DATE: This Resolution shall take effect immediately
upon its final passage.
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MIAMI
GARDENS AT ITS REGULAR MEETING HELD ON FEBRUARY 12, 2020.
Page 2 of 4
RESOLUTION NO. 2020-022-3421
Moved by: Mayor Oliver Gilbert, III
Second by: Vice Mayor Rodney Harris
VOTE: 7-0
Mayor Oliver Gilbert III X (Yes) _(No)
Vice Mayor Rodney Harris X (Yes) (No)
Councilman Reggie Leon X (Yes) _(No)
Councilwoman Lillie Odom X (Yes) (No)
Councilwoman Katrina Wilson X (Yes) (No)
Councilman David Williams Jr. X (Yes) (No)
Councilman Erhabor Ighodaro, Ph.D. X (Yes) (No)
Page 3 of 4
RESOLUTION NO 2020-022-3421
OLIVER GILBERT, III, MAYOR
ATTEST:
q
'4 _ wa
AI
MARIO BA LLE, CMC, CITY CLERK
PREPARED BY: SONJA KNIGHTON DICKENS, CITY ATTORNEY
SPONSORED BY: CAMERON D. BENSON, CITY MANAGER
Page 4 of 4
RESOLUTION NO. 2020-022-3421
City of 9ll iami Gardens
18605 WIW 271"Avenue Miami /SI j Mayor Oliver Gilbert
Gardens,Florida 33056 lb . 9,pX Vice Mayor Rodney Harris
Councilman Erhabor Ighodaro,Ph.D.
Iv Councilman Reggie Leon
Councilwoman Lillie Q.Odom
Councilman David Williams,Jr.
Councilwoman Katrina Wilson
app---'
MEMORANDUM
To: Tom Ruiz, Director of Public Works
From: Latora Francis, Sr. Procurement Offiver
Date: 10/22/2019
CONTRACT RENEWAL
Re: Contract Number:ITB No. 15-16-022
Contract Name: Refuse Collection of Leased Containers
The current period of the above contract expires on 02/24/2020 . The contract was awarded on
02/24/2016 , with 3 option(s) to renew, if it is determined to be in the City's best interest and
the vendor agrees to the renewal in writing. This is the 3rd renewal option.
If you do not want to renew this contract please indicate the reason(s). Also note that this contract
will expire on the date noted above and if a new contract is to be established, you must submit a
request, completed specifications, and proof of budget approval to the Purchasing Director.
Please reply no later than two (2) business days from the above date by returning page 2 of this
memo appropriately filled out, signed and dated.
Current Vendor(s)
Waste Management Inc. of Florida
Contract Renewal Notice Form#1
Date 10/22/2019 Page 1 of 2
CITY OF MIAMI GARDENS
OFFICE OF PROCUREMENT MANAFGEMENT
VENDOR PERFORMANCE EVALUATION
Contract/Agreement No.ITB 15-16-022 Contract/Project Title Refuse Collection Leased Containers
Vendor/Contractor I Consultant Name Waste Management Inc Phone
Award Amount Change Order/Amendments No of. Total Cost$55,000
Recommended for future contracts I To be completed by the Purchasing Division Numerical
If other than Yes,provide detailed Yes No Score
explanation as attachment 1 4.083
Overall Rating
Unsatisfactory(1.0-1.8) 1 Poor (1.81-2.59) 1 Fair(2.60-3.19) 1 Good (3.20-4.49) 1 Excellent(4.50-5.00)
CITY CONTACT INFORMATION
Print Name&Title: if-, j-�,„s - p�t n yp 7 _ rf t-b Telephone: .7
Emad (' 1oyDate r '
>Jt:�V15�11��Y�ICiYYI;T!IrAi. 1117V' I c71!2- �
EVALUATION CRITERIA
This evaluation provides an indication of the vendors'ability to implement a practical,accurate,complete and cost conscious service/project For each
item,please provide a numerical score from 1 to 5,in accordance to the performance rating scale Select N/A if the criteria does not apply to this
evaluation.Reviewer comments must be entered for a rating of 1,2 or 5.
THE FOLLOWING SCALE IS USED TO RANK THE LEVEL OF CONTRIBUTIONS MADE BY THE VENDOR,CONSULTANT,CONTRACTOR TO
THE CONTRACT.
1-Unsatisfactory Performance.Service/Project had multiple,significant issues which the(vendor,contractor,consultant)provided no assistance to
resolve and that resulted in substantial time,poor service and cost impacts,
2-Poor Performance:Service/Project had several issues which the(vendor contractor consultant)provided limited assistance to resolve and that
resulted in significant time and cost impacts,
3-Fair Performance:Service/Project had some issues which the(vendor,contractor,consultant)pursued to resolve and that resulted in acceptable time
and/or cost impacts,
4-Good Performance:Service/Project had some minor issues which the(vendor,contractor,consultant)aggressively pursued to resolve and there were
minor time or cost impacts related to the contractors performance,
5-Excellent Performance Service/Project had no time or cost impacts related to(vendor,contractor,consultant)performance.
PERFORMANCE RATING SCALE(1-5)
1.)Cooperation with City staff as well as with Consultant(s) 4
2.)Conformance with schedule of work progress and timeliness of completion 4
3.)Conformance with contract specification/drawings and other requirements N/A
listed in the contract
4.)Quality of finished work or service and cleanup 4
5.)Competency of vendor superintendent,supervisors and workers 5
6.)Assist City staff in meeting projection/service deadlines 5
7.)Responsive to City staff telephone calls and request in a timely manner 4
8.)Validity of claims for extra costs 3
9.)Quality accuracy timeliness of service,work schedule,reports,and records, 4
etc.
10.)Damage/accident/liability documentation N/A
11.)Control/coordinate with City staff regarding construction or service as 4
required in the contract.
12.)Proactive participation in resolution of disputes 4
13.)Damage/accident/liability documentation N/A
14.) Change Order processing(accuracy,timeliness,documentation,etc.) 4
15.)Did the vendor exercise adequate/effective coordination,and control of 4
work and paperwork?
Waste management have produced good service for the, ty of Jami Gardens Public Works Department.
City staff comments:
Supervisor
Name: Franklin Johnson Signature' w Lflo
APPROVED 6ALUATI
Date: 10/29/2019
To: Latora Francis
The using division recommends the following.
RENEW the contract under the same terms and conditions.
DO NOT renew this contract. Rebid this contract. A request with revised specifications,
along with approved budget, will be submitted to the Purchasing Director for a
replacement bid. See attached memorandum explaining the reason(s) thereto.
F1DO NOT renew the contract. DO NOT prepare a replacement bid
REASON(S)
Please return the completed form by email to lfrancis @miamigardens-fl.gov
Signature. ^�-
Print Name &Title: Franklin Joh4q o Operation Manager
Department: Public Works