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Agenda Back-Up (08-11-2004)
RESOLUTION NO. 2004- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS APPOINTING MEMBERS TO THE DR. MARTIN LUTHER KING, JR. HOLIDAY STEERING COMMITTEE; ESTABLISHING THE FIRST MEETING DATE FOR THE HOLIDAY STEERING COMMITTEE; PROVIDING FOR DIRECTIONS TO THE CITY CLERK; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING AN EFFECTIVE DATE. 1 WHEREAS, on February 11, 2004, the City Council of the City of Miami Gardens 2 adopted Resolution No. 2004-29-80 establishing January 14, 2004, Dr. Martin Luther 3 King, Jr.'s birthday, as a holiday in the City of Miami Gardens, and 1 WHEREAS, pursuant to Resolution No. 2004-29-80, the City Council also 2 established a Dr. Martin Luther King, Jr. Holiday Steering Committee to organize events 3 for the holiday celebration, and 1 WHEREAS, the City Council would like to appoint members to serve on the 2 Holiday Steering Committee, and 3 WHEREAS, the City Council would like to establish the date, time and place for 4 the first meeting of the Holiday Steering Committee, and s WHEREAS, the Mayor and each City Council member has each nominated a 6 member for appointment to the Holiday Steering Committee, ~ NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY s OF MIAMI GARDENS, FLORIDA, AS FOLLOWS: 9 Section 1. ADOPTION OF REPRESENTATIONS: The foregoing Whereas to paragraphs are hereby ratified and confirmed as being true, and the same are hereby 11 made a specific part of this Resolution. 12 Section 2. APPOINTMENT: The following persons are hereby appointed to 13 14 15 16 1~ serve on the Dr. Martin Luther King, Jr. Holiday Steering Committee for the City of Miami is Gardens: 19 Mayor/City Council Member Appointee 20 Mayor Shirley Gibson Laura Rzeszotski 21 Vice Mayor Aaron Campbell Grace Joyner 22 Councilwoman Barbara Watson Sandrell Rivers 23 Councilwoman Sharon Pritchett Reverend Dwayne Richardson 24 Councilman Oscar Braynon Shemelle Jenkins 2s Councilman Melvin L. Bratton Sandra McDowell 26 Councilwoman Audrey J. King Joyce McClain 27 Section 3: MEETING DATE: The first meeting of the Holiday Steering 2g Committee was scheduled for , 2004, at p.m. at City Hall for the City 29 of Miami Gardens located at 1515 Northwest 167th Street, Building 5, Suite 200, Miami 3o Gardens, Florida 33169. l0A) RESOLUTION Appointing members to MLK Holiday Steering Committee Resolution No. 2004- 31 Section 4: DIRECTIONS TO THE CITY CLERK: The City Clerk is hereby 32 directed to notify each member of the Holiday Steering Committee of the date, time and 33 place of the first meeting. 34 Section 5. EFFECTIVE DATE: This Resolution shall take effect immediately 3s upon its final passage. 36 PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MIAMI 37 GARDENS AT ITS REGULAR MEETING HELD ON AUGUST 11, 2004. 38 39 40 41 42 43 ATTEST: 44 45 46 47 RONETTA TAYLOR, CMC, CITY CLERK 48 49 Prepared by SONJA K. KNIGHTON, ESQ. so City Attorney SHIRLEY GIBBON, MAYOR 51 s2 SPONSORED BY: DANNY O. CREW, CITY MANAGER 53 s4 MOVED BY: 55 SECOND BY: 56 s~ VOTE: s8 s9 Mayor Gibson (Yes) (No) 6o Vice Mayor Campbell (Yes) (No) 61 Councilman Melvin L. Bratton (Yes) (No) 62 Councilman Oscar Braynon, II (Yes) (No) 63 Councilwoman Audrey J. King (Yes) (No) 64 Councilwoman Sharon Pritchett (Yes) (No) 6s Councilwoman Barbara Watson (Yes) (No) 66 Pape 2 RESOLUTION No. 2004- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS APPROVING A WAIVER OF PLAT FOR PROPERTY LOCATED AT NORTHWEST 37TH AVENUE AND NORTHWEST 157TH STREET, MIAMI GARDENS, FLORIDA; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING AN EFFECTIVE DATE. 1 WHEREAS, Sorrento Townhomes has applied to Miami-Dade County for a waiver 2 of the platting requirements for property located at Northwest 37th Avenue and Northwest 3 157th Street, in the City of Miami Gardens, and 4 WHEREAS, Miami-Dade County has recommended that the request for waiver of 5 plat requirements be approved, subject to certain conditions imposed by Miami-Dade 6 County, and 7 WHEREAS, City staff has reviewed the application for waiver of plat and has no 8 objection thereto, 9 NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY 10 OF MIAMI GARDENS, FLORIDA, AS FOLLOWS: 11 Section 1. ADOPTION OF REPRESENTATIONS: The foregoing Whereas 12 paragraphs are hereby ratified and confirmed as being true, and the same are hereby 13 made a specific part of this Resolution. 14 Section 2. APPROVAL OF WAIVER OF PLAT REQUIREMENTS: The City 15 Council of the City of Miami Gardens hereby approves the application for waiver of 16 platting requirements filed by the applicant pursuant to Section 28-4.1 of the Miami-Dade 17 County Code of Ordinances, subject to the following conditions: (a) that the applicant can 18 comply with all of the City of Miami Gardens' requirements; (b) that sidewalks and Page 1 lOB) RESOLUTION Approving Waiver of Plat N~, 37rn Ave. & 157th Street Resolution No. 2004- 19 drainage be included in the application fora building permit; (c) that a public water supply 20 and sewer system be utilized to serve the entire subdivision and (d) that a Miami-Dade 21 County Class IV Wetland Permit be required prior to any work on the subject property. 22 Section 3. EFFECTIVE DATE: This Resolution shall take effect immediately 23 upon its final passage. 24 PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MIAMI 25 GARDENS AT ITS REGULAR MEETING HELD ON AUGUST 11, 2004. 26 27 28 29 30 31 SHIRLEY GIBBON, MAYOR 32 ATTEST: 33 34 35 36 37 RONETTA TAYLOR, CMC, CITY CLERK 38 39 40 41 42 43 Prepared by SONJA K. KNIGHTON, ESQ. 44 City Attorney 45 46 47 SPONSORED BY: DANNY O. CREW, CITY MANAGER 48 Page 2 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 Resolution No. 2004- MOVED BY: VOTE: Mayor Gibson Vice Mayor Campbell Councilman Melvin L. Bratton Councilman Oscar Braynon, II Councilwoman Audrey J. King Councilwoman Sharon Pritchett Councilwoman Barbara Watson S:WIIAMI\RESOS\SORRENTO.DOC (Yes) (No) (Yes) (No) (Yes) (No) (Yes) (No) (Yes) (No) (Yes) (No) (Yes) (No) Page 3 MIAMI-DADE COUNTY, FLORIDA MIAMI-DADE ,,~~,~ ~•~ II~~ STEPHEN P. CLARK CENTER July 9, 2004 Ms. Ronetta Taylor,CMC City Clerk of Miami Gardens 17801 N.W. 2 Ave. Suite-201 Miami Gardens, FL 33169 Dear Ms. Taylor: PUBLIC WORKS DEPARTMENT SUITE 1610 111 N.W. 1st STREET MIAMI, FLORIDA 33128-1970 This is to inform you that the Waiver of Plat D-21893 was reviewed and recommended for approval by the Miami-Dade County Plat Committee on July 09, 2004, subject to the following: 1. City of Miami Gardens requirements. 2. Sidewalk required with building permit. Respectfully yours, ,' .~' >`,a t~± Tony Toledo; Super~or '~ Land Development Division AAT/JD/bl encl Equal Opportunity/Handicap Employer/Services Odalys C. Bello, P.S.M. Land Surveying and Planning Services Miami, June 29, 2004 Julio Delgado, P.S.M. Miami-Dade County Public Works Department 111 N.W. First Street 14`h Floor Miami, Florida 33128 ~ 1~ C v,~ ~, ~~ RE: Waiver of Plat D-21893 Dear Julio: Please, bird attached copies of the above referenced Waiver of Plat for resubmittal. Should you have any questions do not hesitate to contact our office immediately and as al~~avs thanks a lot for all amour help. Sincerely, ._....R-~---'~ Odalys G Bello, P.S.M. 12230 S.W. 131 Avenue, Suite # 201 • Miami, Florida 33186 • Tel: (305) 251-9606 • Fax: (305) 251-6057 }f'~`~ ,~.~,.~M~o...t....,.,xri ~~..,~...~K T0: Subdivision and Platting Section Public Works Department AGENDA D:~T~: 7~~1~ I fFZOyI: Office of Plan Review Services WAIVER O~ PLAT i~0.; ~21~~ 2 Department of Environmental Resources Management ~i This office has revieL`red the reFerenced waiver a'F niat ar,d rernmmanrlc tha fnlilnu,;nn• O A public water supply must b2 utilized to serve this entire subd'+visien. Plans for the extension of the existing water mains to serve this property must h2 approved by The Health Department prior to the approval of this waiver of plat. O A public sewerage system must be utilized to serve this entire subdivision. Flans for the extension of the existing sanitary server system to serve this property must be approved by this department pror to the approval of this waiver of plat. O A public water supply must be utilized to serve this entire subdivision. The Health Department has approved plans fcr extension cf existing vrater mains. Therefore, wa have no objection to the approval of this v~raiver cf plat. APPROVAL ,r A public sewerage system must be utilized to serve this entire subdivision. This department has approved plans for the extension of the existing sanitary sewer system. Therefore, we have no objection to the approval of this waiver of plat. _ _ _ APPROVAL # i Existing public water lines must be utilized to sen,~2 this subdivision. 1"his office has no objection to the approval of this waiver of plat. O Existing public sewer lines must be utilized to serve this subdivision. This office has no objection to the apprcval of this waiver of plat. The use of septic tanks is acceptable for this subdivision. Individual wells for potable use are acceptable for this subdivision. O A restrictive land use covenant must be executed wit.. this offce prior to the approval of this waiver of plat. Farms far this covenant may b2 obtained at this office at 111 NV'/ 1st Street, Suite 1010, Miami, Florida. O Development information not furnished. This Department has performed a concurrency revie:v for water and s2~~rer on the above subject Development Order. based en currently available information, the following determinations have been made: 1. Public'vVater-Existing facilities and services. meet the Level of Service (LOS) standards set forth in the CDMP. Furthermore, t;.2 proposed development order, if approved, Nall not result in a reduction in tha LOS standards subject to compliance with the conditions stipulated by DERt~I for this proposed development order, if any. 2. Public Sanitary Sewer-Existing facilities and serv'ces e e evel of Service (LOS) standards set forth in the CDh1P. Furthermore, the proposed development order, if approved, will t s ~ i a reduction in the LOS standards subject to compliance with the conditions stipulated by DEEM for this proposed develop e rd r, any. Please note that this concurrency determination dogs not constitute a final concurrency statement on the propaed development order as rovided for in the ado t2d methodolo ~ for concurren review. One or more additional concurc2nc determinations will b2 re aired. O Concurrency Issued by the Municipality O Please note that the regional se~~rer system is operating under a capacity allocation program in accordance with the First Fartial Consent Decree bebaeen Miami-Dade County and the United States of America (Case N0. 93-1109 CIV P~oreno). Under the terms of this Consent Decree, this approval does not constitut= an allocation or certification of adequate treatment and transmission system capacity, which vrill be evaluated and determined at the time of aeency review of the buildin ermit lans for the referenced ro`ect. Date Reviewed: ~~b ~~ ~ By; M E M O R A N D U M TO: Julio Delgado DATE: July 8, 2004 Plat Review Section ,~ ~~ FROM: M g~n~o sere B logist II SUBJECT: T-21903-1 Wetland and Forest Resources Sorrento Townhomes Section Section 16-54-39 The Freshwater Wetlands Section has no objection to this tentative plat provided all permits are issued prior to the initiation of work on the subject property. This office has reviewed the above-referenced tentative plat for the subject property located at approximately SW 149`h Avenue and SW 42"d Street, in Section 16, Township 54 South, Range 39 East, Miami-Dade County, Florida. The subject property lies within the Bird Drive Everglades wetlands Basin and contains jurisdictional freshwater wetlands as defined by Chapter 24-3 of the Code of Miami-Dade County. Therefore, aMiami-Dade County Class N Wetland Permit will be required prior to any work on the subject property. This permit will be issued in accordance with the North TraiUBird Drive Everglades Basin Ordinance and Plans for mitigation, tree island preservation, and till encroachment/stormwater management criteria. These criteria require on-site stormwater management and a mitigation contribution to fund off-site mitigation to compensate for wetland values lost as a result of the proposed project. In addition, the lake slopes in the Bird Drive Everglades Basin are required to be no steeper than 4:1. Please be advised that the Army Corps of Engineers (305-526-7181), the Florida Department of Environmental Protection (561-681-6600), and the South Florida Water Management District (1-800-432- L045) may require permits for the proposed project. It is the applicant's responsibility to contact these agencies. Property Information Map My Home Miami-Dade County, Florida Page 1 of 1 1~lIAMI•DAC~E ~ ~~ Summary Details: 0 99 ft This map was created on 8/5/2004 9:42:35 AM for reference purposes only. Web Site ©2002 Miami-Dade County. All rights reserved. `. Folio No.: 4-2117-004-3170 Pro e Mailing ELITE CONSTRUCTION 8~ ddress: DEVELOP INC 518 NW 36 ST MIAMI FL 3142-5040 Property Information: Primary 0100 SINGLE FAMILY one: RESIDENCE LUC: 0081 VACANT LAND Beds/Baths: /0 Floors: Livin Units: dj Sq Foota e: of Size: 12,000 SO FT ear Built: 17 52 41 .276 AC VENETIAN ARDENS REV PB 31-37 Legal 100FT OF N200FT OF E1/2 Description: F TR 78 LOT SIZE 100.00 120 OR 20322-2994 0402 1 F/A/U 30-2117-004-3170 Sale Information: ale O/R: 0322-2994 ale Date: /2002 ale Amount: 21,000 Assessment Information: ee canceled folio: 0-2117-004-3170 http://gisims2. co,miami-dade. fl.us/myhome/printmap.asp?mapurl=http://gisims2. co.miami-... 8/5/2004 ~~~~'.~' Property Information Map RESOLUTION NO.2004- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AND ATTEST, RESPECTIVELY, THAT CERTAIN 1NTERLOCAL AGREEMENT WITH MIAMI-DADE COUNTY FOR THE TRANSFER OF OWNERSHIP OF CERTAIN BUS BENCHES, A COPY OF WHICH IS ATTACHED HERETO AS EXHIBIT A; PROVIDING FOR INSTRUCTIONS TO THE CITY CLERK; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING AN EFFECTIVE DATE. 1 1 WHEREAS, in July, 2002, Miami-Dade County entered into an Agreement with Cemusa 2 Miami, Ltd. ("CEMUSA") for the provision of bus passenger shelters throughout the County, and 3 WHEREAS, pursuant to that Agreement, CEMUSA had the authority to install bus shelters 4 in public rights-of--way and to sell advertising on those shelters, and 5 WHEREAS, pursuant to the Agreement between CEMUSA and the County, CEMUSA 6 agreed to pay the County a certain percentage of advertising rights or an escalating minimum 7 guarantee, whichever is greater, and 8 WHEREAS, the Contract between Miami-Dade County and CEMUSA provided that cities 9 incorporated after the Contract would be required to participate in the Contract for at least the initial to term of the Contract, and 11 WHEREAS, although there is no legal requirement that the City of Miami Gardens 12 participate in the CEMUSA Contract, the City Manager has reviewed the same and found it to be in 13 the best interests of the City to participate in the Agreement with CEMUSA, and 14 WHEREAS, the first step to be taken prior to the City entering into an Agreement with 15 CEMUSA, is for the City to enter into an Interlocal Agreement with the County for the transfer of 16 ownership for approximately three hundred (300) bus passenger benches within the City, and 17 WHEREAS, pursuant to the Interlocal Agreement, the City will agree to pay the County 18 One ($1.00) Dollar per bench and will also agree that no advertising will be displayed on the 19 benches, and 20 WHEREAS, pursuant to the Interlocal Agreement, the City must also agree to enter into an 21 agreement with CEMUSA to install and maintain bus passenger shelters displaying certain 22 advertising at bus stops within the City, and 23 WHEREAS, the Interlocal Agreement will require that the City's agreement with CEMUSA 24 contains substantially the same terms and conditions as contained in the Agreement between 25 CEMUSA and Miami-Dade County; that the agreement will have an expiration date not earlier than 26 October 3, 2013; and that the shelters will remain the property of CEMUSA until termination of 27 that agreement, and 28 WHEREAS, the City Manager believes that it is in the best interest of the City to enter into 29 this Interlocal Agreement with the County and to enter into a subsequent agreement with Page 1 lOC) RESOLUTION Interlocal Agreement w/1Vliami- Dade County for transfer of Bus Benches Resolution No. 2004- 30 CEMUSA, in light of the fact that the City will realize substantial revenues from the same, 31 NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF 32 MIAMI GARDENS, FLORIDA, AS FOLLOWS: 33 Section 1. ADOPTION OF REPRESENTATIONS: The foregoing Whereas 34 paragraphs are hereby ratified and confirmed as being true, and the same are hereby made a specific 35 part of this Resolution. 36 Section 2. AUTHORITY: The Mayor and City Clerk are hereby authorized and 37 directed to execute and attest, respectively, that certain Interlocal Agreement with Miami-Dade 38 County, a copy of which is attached hereto as Exhibit A. 39 Section 3. INSTRUCTIONS TO THE CITY CLERK: The City Clerk is hereby 40 authorized to obtain three (3) fully executed copies of the subject Agreement, with one to be 41 maintained by the City; with one to be delivered to Miami-Dade County, and with one to be 42 directed to the Office of City Attorney. 43 Section 4. EFFECTIVE DATE: This Resolution shall take effect immediately upon 44 45 46 47 48 49 50 51 52 53 54 55 56 57 its final passage. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS AT ITS REGULAR MEETING HELD ON AUGUST 11, 2004. SHIRLEY GIBBON, MAYOR ATTEST: RONETTA TAYLOR, CMC, CITY CLERK 58 Prepared by SONJA K. KNIGHTON, ESQ. 59 City Attorney 60 61 SPONSORED BY: DANNY O. CREW, CITY MANAGER 62 63 MOVED BY: 64 SECONDED BY: 65 66 VOTE: 67 68 Mayor Gibson _(Yes) 69 Vice Mayor Campbell _(Yes) 70 Councilman Melvin L. Bratton _(Yes) 71 Councilman Oscar Braynon, II _(Yes) 72 Councilwoman Audrey J. King _(Yes) 73 Councilwoman Sharon Pritchett _(Yes) 74 Councilwoman Barbara Watson _(Yes) 75 _(No) _(No) _(No) _(No) _(No) _(No) (No) Pale 2 RESOLUTION NO. 2004- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, APPROVING A WAIVER OF PLAT FOR PROPERTY LOCATED AT 18155 NORTHWEST 22ND AVENUE, MIAMI GARDENS, FLORIDA; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING AN EFFECTIVE DATE. i WHEREAS, Evangelical Ministries of South Florida has applied to Miami-Dade 2 County for a waiver of the platting requirements for property located at 18155 Northwest 3 22nd Avenue, in the City of Miami Gardens, and i WHEREAS, Miami-Dade County has recommended that the request for waiver of 2 plat requirements be approved, subject to certain conditions imposed by Miami-Dade 3 County, and 1 WHEREAS, City staff has reviewed the application for waiver of plat and has no 2 objection thereto, 3 NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY 4 OF MIAMI GARDENS, FLORIDA, AS FOLLOWS: s Section 1. ADOPTION OF REPRESENTATIONS: The foregoing Whereas 6 paragraphs are hereby ratified and confirmed as being true, and the same are hereby ~ made a specific part of this Resolution. s Section 2. APPROVAL OF WAIVER OF PLAT REQUIREMENTS: The City 9 Council of the City of Miami Gardens hereby approves the application for waiver of to platting requirements filed by the applicant pursuant to Section 28-4.1 of the Miami-Dade i i County Code of Ordinances, subject to the following conditions: (a) that the applicant can 12 comply with all of the City of Miami Gardens' requirements; (b) that sidewalks and 13 drainage be included in the application for a building permit; (c) that a public water supply is and sewer system be utilized to serve the entire subdivision; (d) that "specimen-sized" is trees located on the site be preserved wherever possible. i6 Section 3. EFFECTIVE DATE: This Resolution shall take effect immediately i~ upon its final passage. is PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MIAMI ~9 GARDENS AT ITS REGULAR MEETING HELD ON AUGUST 11, 2004. 20 21 22 23 SHIRLEY GIBBON, MAYOR 24 ATTEST: 2s 26 Page 1 lOD) RESOLUTION Approving Waiver of Plat 18155 NW 22"d Ave Resolution No. 2004- 27 28 RONETTA TAYLOR, CMC, CITY CLERK 29 3o Prepared by SONJA K. KNIGHTON, ESQ. 31 City Attorney 32 33 SPONSORED BY: DANNY O. CREW, CITY MANAGER 34 3s MOVED BY: 36 SECONDED BY: 37 3s VOTE: 39 4o Mayor Gibson (Yes) 41 Vice Mayor Campbell (Yes) 42 Councilman Melvin L. Bratton (Yes) 43 Councilman Oscar Braynon, II (Yes) 44 Councilwoman Audrey J. King (Yes) 4s Councilwoman Sharon Pritchett (Yes) 46 Councilwoman Barbara Watson (Yes) 47 48 S:WIIAMI\RESOS\WAIVER-P.DOC (No) (No) (No) (No) (No) (No) (No) Page 2 MIAMI-DADE COUNTY, FLORIDA MIAMI-DADE ,,~~,~ I•~ II~~ STEPHEN P. CLARK CENTER July 30, 2004 Ms. Ronetta Taylor, CMC City Clerk of Miami Gardens i~8o1 N.W. Avenue, Suite: 2oi Miami Gardens, Fl 3318 Dear: Ronetta Taylor PUBLIC WORKS DEPARTMENT SUITE 1610 111 N.W. 1st STREET MIAMI, FLORIDA 33128-1970 This to inform you that the Waiver of Plat D-21886 was reviewed and recommended for approval by the Miami-Dade County Plat Committee on July 30,2004 with the following comments: ~- City of Miami Gardens requirement(s). 2- Sidewalk and drainage required with building permit. Respectfully yours, ~~ TCor~T edo, Supervisor Land evelopment Division AAT/JD/bl Equal Opportunity/Handicap Employer/Services FLORIDA DEPARTMENT OF 11 ~i T John O. Agwunobi, Jeb Bush ~ '" M.D.,M.B.A. overnor Lillian Rivera, R.N., M.S.N., Administrator ecretary To: Subdivision and Platting Sections Public Works Department Miami-Dade County From: Florida Department of Health District XI Onsite Sewage Treatment and Disposal System [OSTDS] Program Agenda Date: July 30, 2004 Item No. 11 Waiver of Plat No.: D - 21886 - 2 - Cor. 1.- [X] A public water supply and sewer system must be utilized to serve this entire subdivision. 2.- [ ] A public water supply must be utilized to serve this entire subdivision. Plans showing the design and locations of the proposed septic tank systems must be approved by this office prior to issuance of individual building permits. 3.- [ ] Individual wells for potable use are acceptable for this subdivision. Plans showing the design and locations of the proposed septic tank systems must be approved by this office prior to issuance of individual building permits. 4.- [ X ] Other: Consider OSTDS ~s°as not requested (available W & S) Additional development information required to consider OSTDS By: liw - Date: July 30, 2004 do Arrieta 7ineer II %~~\ `_` itilEl•'IORANDUiYI T0: Tony Toledo, Supervisor Department ofPlannirg & Zonir_g FRONT: J. M. (Manny) Tobon, P. ief Water Control Section DERti1 ~j' /~, ~7~ DATE: ~- ?j D--- o SLBTECT: ~ y .~`~ ~~6 ~ ~ S ~~ T`~<? R ~~ T'r_e Water Control Section has reviewed the subject ~ti'aiver of Plat and recommends a) Approval b) Disapproval for the following reasons: A No-Notice Surface Water Management General Permit is in effect. This project qualifies for a Surface Water Management General Permit which must be obtained from, DER!~I prior to Waiver of Plat approval, and prior to obtaining Plan Review Section and Public Works Department approval of Paving & Draina;e plans. - This project qualifies for a Surface ~rVater 1~'Ianagement Individual Pe~;nit issued by the South Florida Water Management District. Proof of permit or approval by the District must be submitted to this Section / prior to ti~•aiver of Plat approval. V Site shall be f fled in accordance with the requirements of Chapter i.1C of the 1\,iiami-Dade County Code. ~/ Site shall be filled in a manner so as to prevent the flooding of adjacent properties. Interceptor swales shall be const*ucted on-site with no encroachment. over adjacent properties. ' feet of canal right-of-way and/or -feet of canal maintenance easement shall be dedicated for __ by plat or by deed prior to Waiver of Plat approval and prior to the release cf any excess .canal reservation. Covenant running with the 'land to secure stormwater mitigation area must be recorded and submitted to the Water Control Section of DERM prior to final plat approval. Project may qualify for a National Pollutant Discharge Elimination System (NFDES) permit. Contact the Flor.da Department of Environn:eatal Protection (FDEP) for more information at (~0`;) 921-9904. This proposed development is Located within: BIRD DRIVE BASF where 30% / \ORTH TRAIL BASh+ or BASIiY B tivhere 28.6% of the total project area shall be set a side for ta:ce exca••iation, or submit cut and fill calcutwtion as required under chapter-34, to comply with the offclal Dade County report for that basin. Said condition must be met prior to Waiver of Plat approval. The total land area of this project is under 4.5 acres (since September 3G, 1997), therefore, financia'. participation into the Stormwater Compensating Trust Fund is acceptable. Deleted to show': County Flood Criteria/Flood ZoneBase Flood Elevation. Orrers: M IAM I•DADE Memorandum Date: July 29, 2004 To: Julio Delgado Plat Review Section From: Glenrfi~ Fernandez, Biologist I Wetlands and Forest Resources Section Subject: D-21886-2-Corr Evangelical Ministries of South Florida 10-52-41 folios 34-2110-001-0060 The Forest Resources Program has no objection to this waiver of plat with the condition that specimen-sized trees are preserved on-site and that aMiami-Dade County Tree Removal Permit should be obtained prior to the removal or relocation of any tree on the property. The above referenced site, located at NW 179th Street and NW 20th Avenue, contains specimen-sized (Trunk diameter 18" or greater) trees. According to Section 24-60 of the Code of Miami-Dade County, specimen-sized trees must be preserved on site whenever reasonably possible. Please be advised aMiami-Dade County Tree Removal Permit is required prior to the removal or relocation of any tree on the subject property. Please contact the Forest Resources Program at (305) 372-5585 for information regarding tree permits. r~1 `~`0~ Sub~~ivision and Platting Section ,~!:;~'~D~ ~~'.`3"v; 7~~- Public INoris Department ~}~.OM~ Office of Plan Review Services l~r.=~a~1~~ ~~ i~3~,~~ g'.0,;~2185(o~Z~dZp Department of Environmental Reso~._Irces Management `4~j"9f n ~"i'i1~9f ~ S~f9y CPS:?1P.rf~fQ t'~iP YF~'F~iYF1'Yit'.ca,7d ~na~i•,~ar n'F ~-+iS~'k ^_:r+r~ ra~.n.•~n~r~r~:-,.-'ems f•7~.v 6..11,.,...7...~.~. O A public water supply must be utilized to serve this entire subdivision. Plans for the extension of the e;usting water mains to carve tf,i; 1 property must be approved by The health Department prior to the approval of this waiver of plat. O _-1 A public sewerage system must be utilized to serve this entire subdivision. Plans for tine extension e the existing sanitary serer system t~ serve this , roperty must be approved by this d par tment prior to the approval of this waiver of plat. n / A public 4Cater supply must be utilized to~serve this entire subdivision. The heait Depar[rnent has appr eyed plans for extension cf existin j ~ ~- water mains. Therefore, we have no objection to the approval of this waiver of plat. ~ I I AP,~RUVAL # _ --- _ _ __ _ O _ A public sewerage system musi ba utilized to sere this entire subdivision. This department has approved plans for the extension or' the existing sanitary sewer system. Therefore, we have no objection to the approve! of this waiver of plat. __, _ APP,°, D l/AL >r i Existing public water lines must be utilized to sere this subdivision. This office has no objection to the approval of this ~r~aiver of plat, - --~---; Existing public sewer lines must be utilized to serve this subdivision. This office has no objection to the approval of this tivai~,~er of plat. ~ - I _ The use of septic tanks is accertable for this subdivision. Individual ave2s for potable use are acceptable for this subdivision. A restrictive land use covenant must be executed with this office prior to the approval cf this waiver e` plat, Forms far this covenant rn~y t;e - obtained at this office at 11i ~W 1st Street, Suite 1010, Miami, Florida. ~ - - ! O -- Development information not furnished. ~ lnis Department has performed a concurrenry revie+r.~ for water and se~eer on the above subject De:elopment Order. Eased en e..!~r~ ;ti;~ ~ available information, the following determinations have been made: 1. Public V'Jaler-Existing facilities and services meet the Level of Service (LOS) standards set forth in the CDh1F. Fu~hermore, the pro(.c._ ~: ~ development order, ir" approved, will not result in a reduction in the LOS standards subject to corr~piiance with the conditions stipu!at~~~'~ by DERM for this proposed development order, if any. 2. Public Sanitary Sewer-Existing facilities and services meet the Level of Sen,~ice (LOS) standards set forth in the CD,ti1P. Furtherrrore, the proposed development order, if approved, will not result in a reduction in the LGS standards sub,-ct to compliance ~-vith th:: ccr:il_!;;nc stipulated by DERt1 for this proposed deveiopment order, if any. Please note that this con_urrency determination does pat constitute a final concurrency statement cn the proposed development erd::r as ~___ ravided for in the adopted methedoloa_~FCr_concurrency reviesv. One or more additional concurrency ;'eterminr aions ~r:ill be required, I _ _ __ O concurrency Issued by the f~lunicipaiiry Please note that the regional see+rer system is o~,eratir,g under a capacity allocation program in accordance with the First Partizl Consent: I Decree between Miami-Dade County and the United Sties of America (Case N0. 93-1109 CIV Nlarno}. Under thie terms cf this Cen.,,~rd_ Decree, this approval does not constitute an all--coition or certification of adequate treatment and transmission system capacit/, which ~r~~~!I evaluated ar,d determined at the time of a enc~ reviv~.v cf the buildine~errr_it ins for the referenced pr~iect. _ __ City of ~l~tiami Gardens 1515-200 NW 167 Street Miami Gardens, Florida 33169 :~ ~~f~f 1 `~.' ~~ ~~ ~ r, i 1 ~iJ~~ .- Mayor Shirley Gibson Vice Mayor Aaron Campbell Councilman Melvin L. Bratton Councilman Oscar Braynon II Councilwoman Audrey King Councilwoman Sharon Pritchett Councilwoman Barbara Watson ~oxarmuM To: The H orable M rand City Council Members From: Dr. D y O. Crew City M ,I ager Date: August 3, 2004 Re: Electric Services With the City taking over the Parks function from the County, it is critical that we have in place a contract to deal with the many electrical issues involved, including bulb replacement on 75' poles. Because of the complicated nature of our needs, I inquired of other cities as to how they handled electrical services. All of the cities agreed that bidding such service is a very complex matter because of all the related services. One suggestion was to talk to Broward County as they had recently awarded a co-op bid for such services. Broward County has established a public bidding cooperative among the County School Board, Broward Community College, Broward County Board of Commissioners, and the cities of Coconut Creek, Coral Springs, Hollywood, Margate, Pompano Beach, and Tamarac. In May, the School Board bid electric services and awarded the bid to the firm of Florida Electric Contracting Service, Inc. I have contacted Florida Electric Contracting Service, Inc., as they are willing to allow us to piggyback on the Broward School Board Bid, thus saving us the time and effort to re-bid the item. This is consistent with state law and our purchasing policy. RECOMMENDATION: That City Council award the City's electrical service contract to Florida Electric Contracting Service, Inc. l0E) RESOLUTION Interlocal Agreement w/Florida Electric Contracting Services for security & sports lighting AGREEMENT FOR SECURITY AND SPORT LIGHTING SYSTEMS, SURVEY IDENTIFICATION, PREVENTIVE MAINTENANCE, REPAIR AND INSTALLATION OF LIGHTING THIS AGREEMENT, is made as of this day of , 2004, ("Effective Date") by and between the CITY OF MIAMI GARDENS, Miami-Dade County, Florida, a municipal corporation organized and existing under the laws of the State of Florida ("CITY"), and FLORIDA ELECTRIC CONTRACTING SERVICE, INC. WITNESSETH: WHEREAS, the City of Miami Gardens has determined that it would be in the best interest of the City to contract with a firm to provide security and sports lighting systems, survey identification, preventive maintenance, and repair and installation for lighting in the City's parks, and WHEREAS, the State's statutes as well as the City's purchasing order permits the City to rely upon contracts for services entered into by other governmental entities, and WHEREAS, on April 20, 2004, the School Board of Broward County entered into a Contract with Florida Electric Contracting Services, Inc. ("Florida Electric") for the provision of the aforementioned services to the Broward County School Board, and WHEREAS, the City of Miami Gardens would like to piggyback on the Agreement entered into between the Broward County School Board and Florida Electric, NOW, THEREFORE, in consideration of the monies herein described and for other good and valuable consideration, the legal sufficiency of which is hereby acknowledged, the parties agree as follows: 1. INCORPORATION : The terms and conditions of the Contract awarded by the School Board of Broward County to Florida Electric Contracting Services, Inc., dated April 20, 2004, and Florida Electric Contracting Services, Inc.'s response to Bid/RFP No. 24-052R, attached hereto as Exhibits "A" and "B" are incorporated herein by reference and made a specific part hereof, subject to the following amendments: a. The terms, "School Board of Broward County" , "School Board", and "Broward County", as referenced in the Agreement, shall refer to the City of Miami Gardens. b. The term of this Agreement shall be effective for a term of one (1) 1 year and shall be automatically renewable unless otherwise terminated by the parties. 2. INVOICING: Invoices received from CONTRACTOR pursuant to this Agreement shall be reviewed and approved by the CITY's representative. If there is no objection to the invoice, the CITY shall pay the full invoice amount within 30 days of the CITY's receipt of the invoice. If there is a dispute as to the invoiced amount, the CITY shall notify CONTRACTOR of the dispute within 15 days of the CITY's receipt of the invoice. The CITY shall pay CONTRACTOR the undisputed invoiced amount within 30 days of receipt of the invoice. The disputed amount of the invoice shall not be paid by the CITY until a resolution has been reached between the CITY and CONTRACTOR as to the disputed portions of the invoice. 3. AVAILABILITY OF FUNDS: The obligations of the CITY under this Agreement are subject to funds being awfully appropriated by the CITY. 4. COMPLIANCE WITH RULES AND REGULATIONS: CONTRACTOR shall comply with all laws, ordinances and regulations applicable to the services contemplated herein, especially those applicable to conflicts of interest and collusion. CONTRACTOR is presumed to be familiar with all Federal, State and local laws, ordinances, codes, rules and regulations that may in any way affect the services offered, including all OSHA requirements. 5. INSURANCE: The CONTRACTOR shall not commence work under this Agreement until it has obtained all Insurance required under this paragraph and such insurance has been approved by the CITY. All insurance policies shall be issued by companies authorized to do business under the laws of the State of Florida. The CONTRACTOR shall furnish Certificates of Insurance to the CITY'S representative upon execution of this Agreement. The Certificates shall clearly indicate that CONTRACTOR has obtained insurance of the type, amount, and classification as required for strict compliance with this paragraph and that no material change or cancellation of the insurance shall be effective without thirty (30) days prior written notice to the CITY'S representative. Compliance with the foregoing requirements shall not relieve CONTRACTOR of its liability and obligations under this Agreement. The standard insurance certificate language that states "Endeavor To," must be eliminated. CONTRACTOR shall carry public liability insurance in the amount of 1,000,000.00; Bodily Injury, and Property Damage insurance in the amount of $1,000,000.00, in order to protect the CITY from any claims resulting from accidents arising from the activity provided for in this Agreement. In addition, CONTRACTOR shall carry a minimum of $500,000.00 in automobile liability insurance and provide to the CITY. The CONTRACTOR shall maintain, during the life of this Agreement, adequate Workers' Compensation Insurance and Employer's Liability Insurance in at least such amounts as are required by law for all of its employees per Florida Statutes. 6. INDEMNIFICATION/HOLD HARMLESS: CONTRACTOR further agrees 2 to indemnify and hold harmless the CITY, its elected and appointed officers, agents, servants, and employees, from and against any and all claims, demands, or causes of action sustained by any third party, arising out of, by reason of, resulting from, or in conjunction with CONTRACTOR's performance under this Agreement. This indemnification includes, but is not limited to, the performance of this Agreement by CONTRACTOR, or any act or omission of CONTRACTOR, its subcontractors, agents, servants, contractors, patrons, guests or invitees and includes any costs, attorneys' fees, expenses, through appeal, and liabilities incurred in the defense of any such claims or the investigation thereof. Nothing contained herein shall be deemed a waiver of sovereign immunity by the CITY. The parties agree that 1 % of the total compensation paid to CONTRACTOR for performance of this Agreement shall represent the specific consideration for CONTRACTOR indemnification of the CITY. 7. PARTIES RELATIONSHIP: It is understood and agreed that nothing contained in this Agreement shall be deemed to create a partnership, joint venture, other association, or employer/employee relationship between CONTRACTOR and the CITY. CONTRACTOR shall be in the relation of an independent contractor and is to have the entire charge, control, and supervision of the work to be performed hereunder. The CONTRACTOR does not have the power to bind the CITY in any promise, agreement, or representation other than as provided for in this Agreement. 8. TERMINATION: This Agreement may be terminated by the CITY, with or without cause, upon thirty (30) days written notice to CONTRACTOR. This Agreement may be terminated immediately by the CITY if the services do not comply with the specifications stated herein, or fails to meet with the CITY's performance standards. either party upon sixty (60) days written notice, with or without cause. Upon termination, if CONTRACTOR shall be paid for services actually rendered to the CITY's satisfaction through the date of termination. 9. PERSONNEL: CONTRACTOR represents that it has or will secure at its own expense all necessary personnel required to perform this Agreement. Such personnel shall not be employees of or have any contractual relationship with the CITY. All of the services required hereunder shall be performed by CONTRACTOR or under its supervision, and all personnel engaged in performing the services shall be fully qualified and, if required, authorized or permitted under State and Local laws to perform such services. The CONTRACTOR warrants that all services shall be performed by skilled and competent personnel. 10. SUBCONTRACTING: The CONTRACTOR, its subcontractors, agents, servants, or employees agree to be bound by the terms and conditions of this Agreement and CONTRACTOR's agreement with subcontractor(s) for work to be 3 performed for the CITY CONTRACTOR must incorporate the terms of this Agreement. 11. NOTICES: All notices required in this Agreement shall be sent by certified mail, return receipt requested, and shall be mailed to: CITY: City of Miami Gardens 1515 N.W. 167 Street, Bldg. 5 Miami Gardens, Florida 33169 Attention: DANNY O. CREW, City MANAGER COPY TO: City Attorney C/O 1515 N.W. 167 Street, Bldg. 5 Miami Gardens, Florida 33169 Contractor: Florida Electric Contracting Service, Inc. 1445 Southwest 21St Avenue Fort Lauderdale, Florida 33312-2107 12. ATTORNEY'S FEES: Should any dispute arise hereunder, the CITY shall be entitled to recover against CONTRACTOR all costs, expenses and attorney's fees incurred by the CITY in such dispute, whether or not suit be brought, and such right shall include all of such costs, expenses and attorney's fees through all appeals or other actions. 13. WAIVER: No waiver by the CITY of any provision of this Agreement shall be deemed to be a waiver of any other provisions hereof or of any subsequent breach by CONTRACTOR of the same, or any other provision or the enforcement thereof. The CITY's consent to or approval of any act by CONTRACTOR requiring the CITY's consent or approval shall not be deemed to render unnecessary the obtaining of the CITY's consent to or approval of any subsequent consent or approval of CONTRACTOR, whether or not similar to the act so consented to or approved. 14. NON-ASSIGNABILITY: This Agreement or any portion hereof shall not be assigned or transferred by either party without the written consent of the other party. 15. NOTICE: The delivery of any items and the giving of notice in compliance with the terms of this Agreement shall be accomplished by making same, in writing, and by the delivery thereof to the party intended to receive it or by mailing the same to the address of such party as hereinafter set forth. In the event such notice is made by mail, the same shall be given via U.S. mail, Return Receipt Requested and, unless otherwise provided herein, notice or delivery by mail shall be effective when mailed. 16. BINDING EFFECT: All of the terms and provisions of this Agreement shall be binding upon and inure to the benefit of the parties hereto, their respective assigns, successors, legal representatives, heirs and beneficiaries, as applicable. 4 17. CONSTRUCTION: This Agreement and the terms hereof shall be construed in accordance with the laws of the State of Florida and venue for all actions in a court of competent jurisdiction shall lie in Dade County, Florida. 18. SEVERABILITY: Should any word, phrase or provision hereof be declared illegal or invalid by a court of competent jurisdiction, such declaration of illegality and/or invalidity shall not affect the remainder hereof. 19. ENTIRE AGREEMENT; MODIFICATION: No statements, representations, warranties, either written or oral, from whatever source arising, except as expressly stated in this Agreement, shall have any legal validity between the parties or be binding upon any of them. The parties acknowledge that this Agreement contains the entire understanding and agreement of the parties. No modifications hereof shall be effective unless made in writing and executed by the parties hereto with the same formalities as this Agreement is executed. 20. CAPTIONS AND PARAGRAPH HEADINGS: Captions and paragraph headings contained in this Agreement are for convenience and reference only and in no way define, describe, extend or limit the scope and intent of this Agreement, nor the intent of any provisions hereof. 21. JOINT PREPARATION: The preparation of this Agreement has been a joint effort of the parties, and the resulting document shall not, solely as a matter of judicial construction, be construed more severely against one of the parties than the other. It is the parties further intention that this Agreement be construed liberally to achieve its intent. 22. COUNTERPARTS: This Agreement may be executed in one or more counterparts, each of which shall be deemed to be an original, but all of which shall constitute one and the same agreement. 23. EXHIBITS ARE INCLUSIONARY: All exhibits attached hereto or mentioned herein which contain additional terms shall be deemed incorporated herein by reference. Typewritten or handwritten provisions inserted in this form or attached hereto shall control all printed provisions in conflict therewith. 5 IN WITNESS WHEREOF, the parties have hereunto set their hands and seals the day and year set forth below their respective signatures. CITY OF MIAMI GARDENS Danny Crew, City Manager Date ATTEST: City Clerk Ronetta Taylor, CMC Approved as to form and legal Sufficiency: Sonja K. Knighton, City Attorney FLORIDA ELECTRIC CONTRACTING SERVICE, INC. By: Signature Name Type/Print Name S: \miami\agreement\security sports.doc Date 6 FLORIDA ELECTRIC CONTRACTING SERVICE 1NC. p 1445 S. W. 21 ST AVENUE '~ FT. LAUl7ERDALE, FLA. 33312 BUSINESS PHONE (954) 567-6760 ~ FAX (954) 321-0355 o • COMMERCIAL o • INDUSTRIAL, o .PARKING LOT LIGHTING d July 29, 2004 Mr. Danny Crew City Manager City of Miami Gardens 1515 N.W. 167`h Street Suite 5-200 Mia~x~i Gardens, FX. X3169 Phone: (30S) 622-8007 FA.X: (305) 622-8001 Cell: (768) 556-1148 IVZz. Crew: Florida Electxie Contracting Service, Znc. has entezed into a Security and Sport Lighting System ServicefInstallation/repair contract wi~ttach o Qoa d o d ~ozxzpany agrees to adhere to thettern~.s and contract, ether cities have the ability to a rates specified in that contract. Z am also sending you a con(~,pleted W-9~~£~rm of Iri ~~~~ ee o1be sent to you attthe abo~e address and recozds. fn addition 1 will request a C F,AX number. We appreciate the opportunity to be of service to you and look forwaz'd to continued service for all of youx electrical needs. Youzs txuly, Kevin J. Nuss Vice-President FLORIDA ELECTRIC CON~'RACTING SERVICE INC. o 1445 $. W. 21ST AVENUE FT. LAUt?ERDALE, FLA. 33312 BUSINESS PHONE (954) 587-6760 FAX (9540) 321^0955 O • COMMERC{AL p • INDUSTRIAL O • PARKING LOT LIGHTING O ,A.ttentiort: Accounts Payable and Records Qzx Apxxl 20, 2004 Florida Electxic Contracting Service, Inc. was awarded the Contract with the School Board of Broward County for Maintenance, Repair and Xnstallation of Secuxity and. Spoxt lighting Systems. ~f you choose to attach to thzs contract, a copy o~ the Lettex of Award is enclosed along with the xate sheets fox the contract and a W-9 ~'or you to rnal<e the necessary changes to your recoxds. Please advise us of your decision. Pazzxela M. Maichulc, C.B_O_ Form ~-~ Request for Taxpayer (Rev. January 2003) Identification Number and Certification Oepartmpnt or the Treasury Internal ReVeMre ServICB rv Name m F].orlda ~Iectr~.G euslness name. if dlBerent from above Give farm to Ehe requester. Do not send to the IRS. y at G IndividuaV Check apprapriete box: ^ Sole proprietor ®Corporation ^ Partnership ^ C)ther - _ Exempt from backup ^ withhoining ~ Atldress (num0er, street, an0 apt. or suite no.) Requester 's name and address (optlonal) a ~ 1445 S_ W. 21st,_Avenue != City, State, and 21P Cotle V a Fort Lauderdale FL 33312 ~ List acGpUnt number{g) here (aptlonaQ Tax a er identification Number EN Enter your TIN In the appropriate box. For individuals, tl-JS is your social security number (SSN). sociat security number However, for a resident alien, safe proprlatar, or disregarded entity, see the Part 1 instructions on f ~, page 3. For other entities, It Is your employer Identification number (E(N). If you do nat have a number, ` see Mow to get a 71N on page 3. or Note: If the account is in more than one n,~rtte, see the chart on page 4 for guidelines on whose number t'mpbyar identtflcaUon number ro enter. 6 5 I 1 2 0 1 2 Certification Under penaltles of perJury, i certify that: 1. The number Shown on this form is my Correct taxpayer identification number (or I am waiting Ear a number to be issued to me), end 2. I am not Subject to backup withholding because: (a) 1 am exempt from backup withnvlding, or (b) I have not been notified by the fntemai Revenue Service (IRS) that I am subJett to backup withholding as a result of a failure t0 report ell interest or dividends, or (c) the IRS has notified me that I am nq (anger subJett to backup wlthhafding, and 3. 1 am a Ll.s. person (Including a U.S. re5ldent alien). Cettificatipn instructions. You must cross out item 2 above If you have been notlffed by the IRS that you 9re currently sub)ett to backup withholding because you have failed to report alt interest and dlvfdetlds on your tax return. For real estate transactions, tram 2 does not apply. f=or mortgage interest paid, acquisition or abandonment of secured property, cancellation of debt, conWbutions to an fndivfdual retirement arrangement (IRA), and generally, payments other than interest and dividends, you are not required to sign the Certification, but you must provide your correct TIN. (See the InswcUan5 on page 4.) Sign StgraAture of ~ ~ n~--r"~\ .~ Nere u.s. person - 1~ ~/~~~ C.K~t.(_, {..: (J nat. >r ~~ c~-DO THE SCHOOL BOARD OF BROWARD COUNTY, FLORIDA -~"'~~„ 772p WEST OAKLAND PARK BOULEVARD, SUITE 3Z3 • SUNRISE, FLORIDA 3335I~6704 • TEL 754-321-0505 ~~W pPNNIE CA,RTL+R SCI#QQL BUARD ~~ Dlrectar of Purchasir{g April Z0, 2004 Chair CAROLF L. ANDREWS Yice C.hatr STEPHANIE ARM,0. KRAFT. ESQ tUD~ S. 9UDNICK DARLA L. CARTER bEvERLY a GALI.AGHER DIL ROBERT D. PAkKS Florida blectric Contracting Service, Jnt_ MARTY RUBID15TEaJ 1445 SW 21i~ Avenue ~~ ~''E Ft, I,.auderdale Fl. 33312 BENJAMIN 1, WI[.LIAMS AR, FRANK TILL $uperinMnden[ of Sehools Subject: LIwTTER OF AWARD/CERTIFIC.4,TE OF INSURANCE Bid Number: 24-052It Description: Security and Sport Lighting Syatems, Survey Identification, Preventive Maintenance, Repair and Installation Term Contract: May 1, 2004: through June 30, 2006 The School Soard of Broward Couztty, plorida has accepted your bid for Priao~taty: Item 1 subject to compliance with subject bid specifications, terms and cor<ditions, all pertinent laws of the State of Florida, aria instructions as determined by the Attorney for the School Board. The School Board of I3roward County, Florida reserves the right to terminate tl'tis contract at any time and for any reason upon giving thirty (30) days prior written notice. Xour Certificate of Insurance fvrnn aztd Indemnification Clause where applicable rnust be prt file in the office of Risk Management Department within fifteen T5 o t s notification. -~ It is important that you nptify your insurance agent for general liability insurance that the insurance requirements attached to the above bid require that The School Board of Broward County, Florida , be included se an additionally named insured under the Generat Liability Y'olicy. This infornnation must be specifically stated az< the Certificate of lnsurance submitted by your insurance agent in order for the Certificate to be acceptable. The above bid numbez I~nu,&t ayyear on the certificate subzkl~Ctted. No work can cpxnmence on the item(s) accepted on this bid until this Certificate o£ Insurance form is received and approved, and a written purchase order is released. The ca>7npleted Certificate of Insurance must be mailed to: RISK MANAGEMENT DEPARTIvII~NT ,The School Board of Broward County, Florida, 7770 W. Oakland Park Blvd 33351 and fax a copy to the PURCI-IASING DEPARTMENT AT (754) 321-0534. Attached to this letter pf agreement is the request for SBBC Photo Identification Badge(s) for your representative(s). ]'lease refer to Special Condition of else subject bid, the attached iXl£ormation and application form. Sincerely, /~. ~1~~. ~'~ Mark Alan Purchasing Agent III cc: Aston ,A- I-Ienry f r., Supervisor, Risk lvlanpgement I>eepartment Bid File 1 Enclosures Trans%rming tJducaiion, One Surdenr ar A Time Broward Cour:ro Public Schools' !s An ~'qual Opportunity/Equal Access Employer ,, _~~ Bid No. 24-052F~ Page 11 of 31 Pages The School Board of Broward County, Florida -REVI81'D• SECURITY AND $PCRT LIGHTING SYSTEMS, SURVEY IDENTIFICATION, PREVENTIVE MAINTENANCE, REPAIR AND INSTALLATIQN N BID SUMMARY SHEET J ITiaM 1: A. 1000 each 13, 500 each C. 10,000 hours D. 10,000 hours F. 1,000 hours F. 3,500 hours Ci. 300 hours H. 1,200 hours t i. 1,000 hours ~. J. 1,300 hours K. 1,200 hours (TO BE AWARDEb AS A GROUPI SURVEY IDENTIFICATION QNLY for pales up to 50 feet high (Please see Attachment "A") SURVEY IDENTIFICATION ONLY for poles greater than 54 feet high (Please see Attachment °A~ JQURNEYMAN ELECTRIGIAN, hourly labor rate ELECTRICIAN'S HELPER, hourly lobar rate EQUIPMENT RENTAL8 WITH OPERA70RS, per hour, for ali of the following equipment, to include any required operators and transportation to the sites, as required for projects and the eid Specifications; 1 100-foot bucket trunk 65-foal bucket truck 30-foot, 2-man platform lift NIT PRI E TOTAL COST' $ 25.00 mr $ zsooo.ao $ SO_QU !hr $ 25,000.00 $ 38.50 mr $385,000.00 ~ 3z,ao mr $320,000.00 $ 85.0o mr $ s5,ooa.oo $ ~5.0o mr ~z62,soo.oo $ 40 _ QO A1r $ 12, 000.00 Auger with pole setter, 9-foot digging depth with up t0 5.00 6,000 00 24-inch diameter $,~ Ihr Auger with pole setter, 15-foot digging depth with up to 75 - 00 75, 000 , 00 f30-inch diameter $~..,~ hr $~ Trencher with line layer ~ 5.00 mr $ 6 , 500.00 Trencher with 5-foot digging depth and rack chain $ 40.00 ~1r $ 48000.00 TOTAL BID ITEM 1 (A - K Incluslve) ..........................................................$ ~ , 250 , 000.00 VE=NDOR NAME: 1?lorida Electric Contracting Service, Inc. MMr Bid Na. 24-052R Page 12 of 31 Pages The School Board of Broward County, Florida SECURITY AND SPORT LIGHTING SYSTEMS, SURVEY IDENTIFICATION, PREVENTIVE MAINTENANCE, REPAIR AND INSTALLATION SECTION 5, Blp SUMMARY SHEET ADDITIONAL REDUIRED INFORMATION FOR HOURLY LABOR RATE5 OVERTIME: Joumeyman Electrician ;;57.75 !hr Electrician's Helper X48-00._______/hr Rental Equipment Operator ;48-UO hr Bidder must state the times when overtime hourly rates apply other than normal 58BC working hours of 8 am to 5 pm, Monday through Friday: our tlorma~. working hours are 7:00 Aid to 3:30 ~ (r+ith 1/2 hours foz~ lunch) M e of these hours Overt~.me rates apply rrith the egceQtion of Holidays, wh~.ch are billed at the rates below WEEKEND: Joumeyman Electrician X57.75 !hr Electrician's Helper ;48.0o mr Rental Equipment pperator #48.00 /hr Weekend labor ra#es will apply all day on Saturdays and Sundays only. NpLlDAY: Joumeyman Electrician. ~#77.00 !hr Electriaan`s Helper i64.Op Ihr Rental Equipment Operator ~4~ • oa Jtrr Bidder must attach a list of holidays observed that qualifjl for holiday labor rates. EMERGENCY CALL-BACK: In accordance w~tb rate structures above Joumeyman E[ectrlclan see above _ mr Electrican's Helper Rental Equipment Operator $~e above /hr see above~hr Bidder must state the minimum number of hours necessary for compensation (may not exceed 4 hours for any period on the clock, any day, any time.) 2 hr(s) Vendors shelf provide quality equipment, experienced operators, transport capabilities and a!I other appropriate items to ensure maximum performance of equipment. Payment of fire rental due to equipment failure will be pr~o-reted to the timeframe when the equipment rented was used prior to failure, dependent upon the tote! equipment cost of item rented for thB original timeframe requested. VENDOR NAME: Florida Electric Coutxactia,g Service, Inc. MAlIr irLORiDA ELECTRIC CONTRACTING SERVIG~ INC. o ~ 1445 3.W 21ST AVENUE FT. LAUDERDALE, FI.A. 33312 GU8IN~SS PHONE (B54) 597-8780 FAX (9540) 321-0355 q •L:OAAMERCIAL o • INDUSTRtAI _ q • PARKING LO7 L1pH71NG b SUPPLEMENT TO PAGE 12 Bid N~. 24-025R HOLYDAXS OBSERVED BY OUR COMPANY 'WHAT QUALIFY FOR HOLIDAY LABOR RATES MEMORxAL DAY INDEPENDENCE DAY LABOR DAY THANICSGIVING DAY AFTER THANKSGIVING (',IRIS DONE IN EXCHANGE FOR VETERANS DAY) CHRISTMAS DAY NEti'V' YEARS DAY )aid No. 24-0528 Page 14 of 31 Pages The School Board of Broward County, Florida SECURITY AND $FORT LIGHTING SYSTEIVIS, SURVEY IDENTIFICATION, I'RE'VENTIZ'E MAINTENANCE, REPAIR AND INSTALLATION OTIIER DTTIONAL IN)F'OR~[ATIO (ContiQ rid Bidder to state additional HOUR,I.X RATES t'or other than listed equipment (including operators and transportation) available for this contract. if you need to use additiona! sheets, please include the bid number and the name of your ca!~ipany on each sheet. E MENT General Service Truck (including Journeyman Electrician) 85-foot Bucket Truck 9-ton Crane (telescopic w/pin-on bucket 100 ft reach) 25-ton Crane 40-ton Crane 70-ton Crane 120-ton Crane Texoma 500-30 Auger Truck up to 5' bit, 30' digging depth Texoma Taurus Auger Truck, 3-6' diameter bit, S2' digging depth Gel Pumping Truck (required for setting large poles) Backhoe Skid Loader Heavy Trauspork Truck Missile Boring {up to 2" cozlduit; up to 50 feet) Disposal Fees: Concrete Poles Wood poles w/creosote UTIi'~lit. SE~2.VIC)i~ HOURLY RA,',~E $48.50 $80.00 $85,00 $110.40 $143.00 $182.00 $3,480 per D,A,Y (1 day min-) $$5.00 $220.00 $65.00 $55.00 $55.00 $90.00 $20.80 per foot $60.00 per ton $65.00 per ton Electrical Engineering $100.00 per hour Bid No. 24.0528 Page i 3 of 31 Pagea The School Board of Broward County, Florida SECURITY AND SPORT LIGMTING SYSTEMS, SURVEY (dENTIFICATII)N, PREVENTIVE MAINTENANCE, REPAtR ANQ INSTALLATION SECTIQN 5.81Q SUMMARY SHEI"T (Continued] OTHER ADDITlOf~AL_IN~~RMATION {Continued) Electrical supplies used MAY be purchased under this contract on a strictly COST-PLUS arrangement only, under the terms indicated in General SId Specification 4. Documentation of vendor cost must be provided with written estimates if the District Maintenance Department elects to have vendor replace any type of electrical materials necessary to complete a scheduled work project in a timely manner. The cost-plus mark-up far these materials cannot exceed the percentage indicated. lnstallatton of one 2-inch WDPE conduit underground/under foot pavement by directional bore method. Installation of one 3-Inch HFaPE conduit underground/under foot pavement by directional bore method. Installation of one 4-inch HDPE conduit underground/under foot pavement by directional bore method. 28 0~ ~ 1875 per OF 22.50 per OF '~ $28.75_...... per OF * * Directional bore instgllgtinns less than. 300 feet wf11 have a $300.00 Setup Fee NOTE Tp EIDDER: Review Genera! Condition 48 prior to completing and mailing this bid. Bidder's MNVBi Certification Number: (~) X7007'-3818-01 ($IC) Agency issuing This Number: School Board of Bravard Goiuniry, FXo~r~r..da No [] YES ^ Bidder is not a certified M/WBE, but has included a plan to show how ft will incorporate at least five percent MNVBE pardclpatton in any award received as a result of this bid. VENgOR NAMI=: E'lo~cida Electric Contracting Sgz4ice, Inc. MAlIr Southeast Florida Governments! Purchasing Cooperative Group CONTRACT AVI/ RD BID/RFP NO.: 24-052R DESCRIPTION/TITLE: Security and Sports Lighting CONTRACT PERIOD: 5/1/2004 - 6/30/2006 TERM OF CONTRACT: Tw (2) one (1) year renewals IFfu3iY1F1C cif,..~ ............:.~...~..t.i.~iWlY~ff~Y~ii/NtIN1~tiiY~iilYiiClliYl~ViI~V1YY~i11i1Y3li~IHlttY1GW....~......~........~:.......i~Y.s-oia.. n,v.ti33ii¢i+ir~¢iitticcii i~~~aeiiiitYiu11Yi1Yil€Y'Yli''t'- SECTION #1 -VENDOR AWARD Vendor Name: Various Vendor Address: Contact: Phone: Fax: Cell/Pager: Email Address: Website: FEIN: SECTION #2 -AWARD/BACKGROUND INFORMATION Award Date: 4/20/2004 Resolution/Agenda Item No.: Insurance Required: Performance Bond Required: a.~..u.u.cy ~....~i., tits. ~,a,..... ..~~...FS~,,.~~~iaec~e~ ...,.._:, ...a.a:o e.k.:;xst ,ot asn~aaa. .a ~ cressa„.r~`rtxaxteawernaacaxcsscsuws~~ ...»a. r.- s SECTION #3 -PROCURING AGENCY Agency Name: The School Board of Broward County Agency Address: Agency Contact: Mark Alan Telephone: Facsimile: Email: NOTICE ------ CONTRACT AWARD INFORMATION Title BID Bid Number: Start Date: Expiration Date Suersedes: SECURITY AND SPORT LIGHTING SYSTEMS, SURVEY INDENTIFICATION, PREVENTIVE MAINTENANCE, REPAIR ANC INSTALLATION 24-052R MAY 1.2004 JUNE 30, 2006 20-129R Purchasing Agent: III MARK ALAN Attached is a copy of important term contract information for vendors contracted by SBBC to provide Security and Sport Lighting Systems, Survey Idetification, Preventive maintenance, Repair and Installation. The attached copy should remain with the Bookkeeper/Budgetkeeper at your location. Additional copies should be made and distributed to the appropriate staff at your location. Mark Alan, Purchasing Agent II Phone: 765-6129 Fax: 768-8911 The School Board of froward County, Florida Purchasing Department Bid No.: 24-052R Board Meeting APRIL 20 2004 Description: SECURITY AND SPORT LIGHTING SYSTEMS, SURVEY INDENTIFICATION, PREVENTIVE MAINTENANCE, REPAIR AND INSTALLATION -TERM CONTACT For: DISTRICT MAINTENANCE (SchooUDepartment) Fund: DEPARTMENT'S OPERATING BUDGET Bids Sent: 41 Bids Recd: 5 No Bids: 0 Bid Opening: FEBRUARY 24, 2004 Advertised Date: FEBRUARY 10, 2004 Award Amount: $1 600 000, (PER CONTRACT PERIOD) vnSTING OF BID RECOMMENDATION/TABULATION: Bid Recommendations and aa~ul, h~sin posted fort7~2 hours.eAny person Department on MARCH 9 2004 (a~ 3.00 P.M. desiring to protest the Bid RecommendanonlI'abulatton shall file, to wnttng, a nonce of protest within 72 hoots after the time posted as stated herein, and shall file a formal written protest within ten days after filing the notice of protest. Saturdays, Sundays and legal holidays shall be excluded in the computation of the 72-hour time period. Filings shall be at the office of the Director of Purchasing, 7720 West Oakland Park Boulevard, Suite 323, Sunrise, Florida 33351. Section 120.57(3)(b), Florida Statutes, states that "The formal written protest shall state with particularity the facts and law upon which the protest is based." RECOMMENDATION/'I'AgULATION iTFM(41 AWARDED * FLORIDA ELECTRIC CONTRACTING SERVICE, INC. PRIMARY: ITEM I ( AFRICAN AMERICAN M/WBE: FT. LAUDERDALE, FL) HORSEPOWER ELECTRIC, INC. lsT ALTERNATE: ITEM 1 DAVCO ELECTRICAL CONTRACTORS, CORP. 2r''° ALTERNATE: ITEM I * CERTIFIED M/WBE VENDOR IN ORDER TO MEET THE NEEDS OF THE SCHOOL SYSTEM AND IN THE BEST INTEREST OF THE SCHOOL BOARD, THE ABOVE ITEM I OARDOS RIMDRY VENDOR.vIF THEL OW BIDDER 18 UNABLE TO MEET TH BID REQUIREMENTSHTHEN THE NEXT B DDER W~L B BE UTILIZED. CONTRACT PERIOD: MAY 1, 2004 THROUGH JUNE 30, 2006. Date: 03/09/04 J (Buyer/Purchasing Agent) 9/8/00 Broward County Public Schools is An Equal Opportunity Employer 7 - Q Q O LL. F- Z V W Q N 30 o~c ~ m J u. m oa o~ a~ om m J O O V N W 1- ~a c ~~ v W a ~' o~ ~N o~ n g i r, / _. 0 z a a a w ui U Z a Z W Z ca G W Z W W a m O c~ N Q O Z (~ M ~ LL Z I-- Q W ~ ~ ~ (~ >- Z ~ O ~ Z = Q N 0 ~ a~~° UNF-~ ~- ~ Z ~ Z ~ Z V F- O ~ ~ W ~ J d .~ ~ Q N Z ~ O Z V a v w W J F N N O ~' N OC W m Z ~_ m W m z 0 ~ C'M'! N ~ $ M r ~ O M 0 W D Q Q N g ~ w r w r ~ C W Q Q ~ Z ~ Z ~ W ~ a Q a y N w m Z U ~ ° ~ S ~ o o c°~ m o, ~ ~ ~ c v o z w z U W ~ p a O N z ~ ~ OC Z ~ N U N O ~ O D J ~ M U ~ N N Z Q D M n ~i ~ W ' ~ ~~ Z O H a C0 g7 ~ ~ J=OON V LLfn^M ~ W O"' V = ~ O~~- NrM m~ ~ ~ ? Uz~z°?~ W W o ~=erz$o Z O ~~ J C ~i azMZ':'W;o m M V D Q0~p~ 2 `!QlA ~1! Q ~ ~ .-... 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J 0 d Z a /~ V W W J H F- O F w w z 0 r LL U Gl ~ ~ g o s s s s s s s ~ s s ~ N w ~ ~ «s .~rs e~ ~ ~ ~ ~ ~ v r O ac 0 = W J C1 Q J Q Q ~ Z W O Z F H ~ Z O V a ..~ z '- o a Q ~ W ~ a c=» O Wx ~ .UQ¢ Z O W Z Z J ° L J Z 0 Z ~, ~_ ° U ~ ~ Q a O ~ W O w °w~ 0 ~Z J W Q Z Q Q W f W O m ~ ~ O Z W Wm d. 4 2 ~ f- W > W J ~ ~ J 2 ? Z N sW ~ J a Q W W Q = ya oZ 0 w~ .. ~m Q (7 0 ~ W ~ W W ~ y F- = W U Q OC v a O a Z ~ C v _W a m Y pC v m S ~ owc ~ _ ~ v ~ ¢ ~ z T C'1 V ~ ~ ~ ~ Q z ~ ~ v ° w 3 ¢ E- r O m ~ a ~ ~ u`"i Fw- a ~ > ~ ~ 0 a ¢ LL m CCS d ti O n N co d SOUTHEAST FLORIDA GOVERNMENTAL PURCHASING COOPERATIVE TO OUR PROSPECTIVE CONTRACTORS: The attached Invitation for Bid or Request for Proposal represents a cooperative procurement for the Southeast Florida Governmental Purchasing Cooperative. For the past several years, approximately 26 government entities have participated in Cooperative Purchasing in Southeast Florida. The Southeast Florida Governmental Purchasing Cooperative was formed in an effort to provide cost savings and cost avoidance to all entities by utilizing the buying power of combined requirements for common, basic items. The Government Agencies participating in this particular procurement and their respective delivery locations are listed in the attached document. the st Florida Govemm ntal Purchasing Cooperative Procurement Operational Procedures: All questions concerning this procurement should be addressed to the issumg agency, hereinafter referred to as the "lead agency". All responses are to be returned in accordance with the instructions contained in the attached document. Any difficulty with participating agencies referenced in this award must be brought to the attention of the lead agency. • Each participating governmental entity will be responsible for awarding the contract, issuing its own purchase orders, and for order placement. Each entity will require separate billings, be responsible for payment to the Contractor(s) awarded this contract, and issue its own tax exemption certificates as required by the Contractor. The Contract/purchase order terms of each entity will prevail for the individual participating entity. Invoicing instructions, delivery locations and insurance requirements will be in accordance with the respective agency requirements. Any reference in the documents to a single entity or location will, in fact, be understood as referring to all participating entities referenced in the documents and cover letter unless specifically noted otherwise. The awarded Contractor(s) shall be responsible for advising the lead agency of those participants who fail to place orders as a result of this award during the contract period. The Contractor(s) shall furnish the Lead Agency a detailed Summary of Sales semi-annually during the contract period. Sales Summary shall include contract number(s), contractor's name, the total of each commodity sold during the reporting period and the total dollar amount of purchases by commodity. • mur~FUUa~~uca a~~.. ......_- -- .... _.'_'a _- .... ....M.. e... PUfChaSln O erauvc aiv aun.u .......,...,.. ..--... _...._--- _.-- award. However, other Southeast Florida Governmental Purchasing Cooperative members may participate in their contract for new usage, during the contract term, or in any contract extension term, if approved by the lead agency. New Southeast Florida Governmental Purchasing Cooperative members may participate in any contract on acceptance and approval by the lead agency. None of the participating governmental entities shall be deemed or construed to be a party to any contract executed by and between any other governmental entity and the Contractor(s) as a result of this procurement action. "WORKING TOGETHER TO REDUCE COSTS" ~- THE SCHOOL BOARD OF BROWARD COUNTY, FLORIDA ~_ ~~ 7720 WEST OAKLAND PARK BOULEVARD, SUITE 323 • SUNRISE, FLORIDA 33351-6704 • TEL 754-32]-0505 ~~ DONNIE CARTER SCHOOL BOARD Director of Purchasing Chah' CAROLE L. ANDREWS rice Chrtfr STEPHANIE ARMA KRAFT, ESQ JUDIES. BUDNICK DATE: December 18, 2003 DARLA L. CARTER BEVERLY A.GALLAGHER DR. ROBERT D. PARKS TO: Prospective Bidders MARTY RUBINSTEIN LOTS WEXLER FROM: Mark Alan, Purchasing Agent BENJAMJN J. WtLLtAMS 754-321-0507 DR. FRANK TILL SUBJECT: Instructions to Bidders Superintenden[ajSchoota Invitation to Bid 24-052R, Security and Sport Lighting Systems, Survey Identification, Preventive Maintenance, Repair and Installation The School Board of Broward County, Florida (SBBC) as the lead agency for the Southeast Florida Governmental Purchasing Co-operative Group is interested in receiving bids in response to the attached Invitation to Bid (ITB) for security and sport lighting systems, survey identification, preventive maintenance, repair and installation. Any questions regarding this ITB should be addressed to me, in writing, at the address stated above or via facsimile at 754-321-0507. No other School Board staff member should be contacted in relation to this ITB. Any information that amends any portion of this ITB, which is received by any method other than an addendum issued to the ITB, is not binding on SBBC. Please read carefully all portions of this ITB. In order to assure that your bid is in full compliance with all requirements of the ITB, please pay particular attention to the following areas: BIDDERS' CONFERENCE A Bidders' Conference will be held on Tuesday, February 3, 2004, beginning at 9:00 a.m., in the 2"d Floor Conference Room, District Maintenance Department, 3810 NW 10 Avenue, Fort Lauderdale, Florida 33309. Representatives from all interested companies are encouraged to attend. SECTION 2, SUBMITTAL REQUIREMENTS Section 2, Submittal Requirements, is a listing of all submittals that are required to be part of your bid package. Please make sure that all required submittals have been included as part of your bid package. COMPLETION OF BIDS The Bid Summary Sheets upon which the bidder submits its prices shall be completed in ink or typewritten. The Bidder Acknowledgement Section should be completed in full and fully executed by an authorized representative of the bidder. SBBC reserves the right to reject any bid which is not completed in full or which contains prices submitted in pencil. PRICING CORRECTIONS If a price correction is necessary on the Bid Summary Sheet, draw a single line through the entered figure and enter the corrected figure or use an opaque correction fluid. All price corrections shall be initialed by the person signing the bid even when using opaque correction fluid. SBBC reserves the right to not tabulate any illegible entries, pencil bids or price corrections not initialed and to reject any bid containing any of these errors. DUE.DATE Bids are due in the Purchasing Department on the date and time stated on Page 1 of the ITB. In order to have your bid considered, please make sure that it is received on or before the date and time due. SBBC reserves the right to reject any bid not received on or before the date and time due. STATEMENT OF "NO" BID If you are not submitting a bid in response to this ITB, please complete Section 8, Statement of "No" Bid and return via facsimile to 754-321-0534. Your responses to the Statement of "No" Bid are very important to the Purchasing Department when creating future ITBs. Thank you for your interest in Broward County Public Schools. Again, if you have any questions, please contact me at the telephone number stated above. Ti•rursjvrming Education: One Student a[ A Time Broward Cbwrty Public Schools /s An Equal Opportunitv;Equal Access Employer ~~ TABLE OF CONTENTS SECTION Paae 1 Bidder Acknowledgement ........................................................................................... 1 2 Submittal Requirements .............................................................................................. 1 3 General Conditions ..................................................~.................................................. 2 4 Special Conditions ...................................................................................................... 7 5 Bid Summary Sheets .................................................................................................. 11 6 Bid Specifications ....................................................................................................... 16 7 FORMS AND ATTACHMENTS - Drug Free Workplace ........................................................................................... 28 - Insurance Requirements ...................................................................................... 29 - "Funding Out" -Termination -Cancellation ........................................................... 30 8 Statement of "No° Bid ................................................................................................. 31 ATTACHMENT A -Preventive Maintenance and Survey Identification Form ATTACHMENT B -Cost Estimate for Repairs Form ATTACHMENT C -Cost Estimate for Preventive Maintenance Form Page i of i Page ~ ,~ The School Board of, Broward County, Florida INVITATION TO BID ,_ PURCHASING DEPARTMENT ='~ 7720 West Oakland Park Boulevard, Suite 323 ~~ Sunrise, Florida 33351-6704 (ITB) 754.321-0505 DUE DATE (Bids due at 2:00 p:m.): ITB NO.: RELEASE DATE : PURCHASING AGENT: FEBRUARY 18, 2004 24-052R DECEMBER 18, 2003 Mark Alan 754-321-0507 Bids must be submitted to the Purchasing BIDTITLE: Department and received on or before 2:00 p.m. on SECURITY AND SPORT LIGHTING SYSTEMS, SURVEY the date due. Bids may not be withdrawn for 60 IDENTIFICATION, PREVENTNE MAINTENANCE, REPAIR AND days after due date.. INSTALLATION SECTION 1, Bidder Acknowledgement IN ACCORDANCE WITH GENERAL CONDITION 1, THIS SECTION MUST BE COMPLETED IN ITS ENTIRETY INCLUDING THE SIGNATURE OF AN AUTHORIZED REPRESENTATIVE WHERE INDICATED BELOW. Bidder Name: Purchase Order Address: If Purchase Orders are to be mailed to address other than as stated on left, lease com late section below. Address: P.O. Address: City: State: Zip Code: City: Telephone Number. State: Zip ~~ Toll Free Number. Contact: Fax Numfx?r. Telephone Number. Internet Web Site: Toll Free Number. Internal E-Mail Address: Fax Number. Federal Tax Identitication Number. Internet E-Mail Address: 1 certify that this bid is made without prior understanding, agreement or connection with any corporation, firm or person submitting a bid for the same materials, supplies, or equipment and is in all respects fair Signature of Authorized Representative (Manual) and without collusion or fraud.) certify acceptance of this bid's terms, specifications, attachments and addendum. 1 certify that 1 conditions , Name of Authorized Representative (typed or Printed) am authorized to sign this bid for the bidder. 1 agree that this bid cannot be withdrawn within 60 days from date Title due... SECTION 2, Submittal Requirements ~jBMI1TAL REQUIREMENTS: In order to assure that your bid is in compliance with bid requirements, please verify that the submittals indicated by the ®below have been submitted. ^ Bid Bond ^ Descriptive Literature ® Licenses ^ Material Safety Data Sheets Special Condition _ Special Condition _ Special Condition 1 Special Condition _ ^ Manufacturers Authorization ^ References ^ Bidder Questionnaire ^ Other Special Condition _ Special Condition _ Special Condition _ Special Condition _ Note: H your firm wishes to not submit a bid in response to the ITB, please complete and return, via mail or fax, the Statement of No Bid attached as the last page of this ITB Form 3270D Broward County Public Schools Is An Equal Opportunity/Equal Access Employer Revised 7!1512003 Page 1 IV SECTION 3, GENERAL CONDITIONS 1, es F BID REQUIREMENTS: The "Bidder Acimowledgement Section" must be complded, signed and returned with the bid. The Bid Summary Sheet pages on which the bidder actually submtts a bid, and arty pages, upon which hiormation 's required to be inserted, must be completed and submitted with the bid. SBBC reserves the right to roject any bid that faile to comply wtth these submittal requiroments. a) BIDDER'S RESPONSIBILITY: tt isthe respansttligty d the bidder to be certah that aq nunbered pages d the bid and aq attachments thereto are received and all addendum released are received Prior to submitthg a bid without regard to how a copy d this fTB was obtained. Aq bids are subject to the condtions specified herein on the attached bid docrrnents and on any addenda issued thereto. b) BID SUBMITTED: Completed bid must be submitted in a sealed envebpe with bid number and name Beady typed a written on the front d the envebpe. Bids must be time stamped h the purohashg Department on or before 2:00 p.m. on dale due for bid to be considered. Bids vn'q be opened at 2:00 p.m. on date due. Bids submitted by telegraphic or facearrile transmissbn will not be accepted. c) IXECUTION OF BID: Bid must contah an ortghai manual sgnature of an authorized representative h the space provided above. All bids must be completed h hk or typewritten. M e price corroctbn le necessary, draw a single line through the entered figure and enter the corrected figure or use an opaque correctbn fluid. AN orkx corrections must be inhialed by the cerson sfgnina the bid evert when using ODaQUe correction fluid. SBBC reserves the right to ro)ect any bid or bid Item completed in pencil or any bid that contains illegible entries or prkx correctbns not initialed. 2. PRICES QUOTED: Deduct trade d'scounts and qude firm net prices. Give both unq price and extended total. Prbes must be stated h uniLS to quantity speC'rfied h the bidding ton. In case d discrepancy h computing the amount of the bid, the Untt Pries quoted wql govern. All prices quoted shag be F.0.8. desthation and fregM prepaid (bidder pays and bears height charges). Bidder owns goods h transit and files any ctaims unless otherwise stated h Special Conditions. Discrounts for Prompt Payment: Award, i made, will be h accordance whh leans and condttions stated hereh. Each ftem must be bid separetey and no attempt 'rs to be roads to tie any item or isms h wtth arty other item or items. ~~ ,.nra„ d Q~~.rMs dfered will not be a consideration in detertninatfon d atrrord of bidfsl. tt a bidder fifers a drscamt a fifers terms less than Net 30, rt rs understood that a mhimum d 3o days will be required for payment, and 'rf a payment discount fs offered, the discount lane wiq be corrgtuled from the date d satisfactory delvery at place d acceptance and receipt d correct hvorce at the office specified. a) TARES: The Scholl Board d Broward County, Fonda does not pay Federal Excise and State taxes on direct purchase d tangible personal property, The applicable tax exemption number is shown on the purchase order. This exemption does not appy to purchases d tangible personal Properly made by cadrectors who use the tangible personal property h the perfomrance d contracts for the anprovement d School Board owned real property as defined h Chapter 192 d the Fbrida Statutes. b) MISTAKES: Bidders are expected to examine the spec'rfications, delivery schedules, bid prices and extensions, and aq instnrctbns pertakirng to supplies and servces. Failure to do so vriq be at bidders risk. c) CONDITION AND PACKAGING: tt is understood and agreed that any item offered or shipped as a result d th's bid shall be new (current product'an model at the time d this -bid) unless otherwise'specified: AA cartahers shah be suttabie is storege or shipment and aq prices shall hclude standard commercial packaging. d) UNDERWRITERS' LA~RATORIES: Unless otherwise stipulated h the bid, all manufactured items and fabricated assemblies shall be UL listed where such has teen established by UL for the item(s) dtered and fum'rshed. In lieu d the UL listhg, bidder may substltute a gsing by an hdependent testing laboratory recrognized by OSHA under the Nationally Recogn¢ed Testing Laboratories (NRTL) Recognition Program. e) BIDDER'S CONDITIONS: Bid condil'ans and specificetbns shall not be changed, altered or conditioned h any way. The Board specifically reserves the right to reject any candttional bid. NONCONFORMANCE TO CONTRACT CONDITIONS: ttems offered may be tested for compliance with bid condhions and spersfxxtions ai any time. hems delivered, not conforming to bid conditions or speafications, may be rejected and returned at vendor's expense. Goods or services nd delvered as per delivery date h bid andlor purchase order may be rejected upon delivery and/or may be purchased on the open market. Any hcrease h cost may be charged agahst the awardee. Arty violation d these stgtulatians may also result h: a) For a period d two years, any bid submitted by vendor will not be considered and wiq nd be recommended for award. b) All departments being advised not to do business wtth vendor. SAMPLES: Samples d gems, when required, must be furnished free d expense wtthh five working days d request unless otherwise stated and, tt not destroyed, wiq, upon request, be returned at the bidders expense. Bidders wiq be responsble for the removal d aq samples furnished within 30 days after bid openhg. Aq ~, samples wiq be disposed d after 3o days. Each hdividual sample must be labeled '`with bidders name, bid number and ftem number. Failure d bidder to either defrver required sar>ples or to clearly identity samples as indicated may be reason for rejection d the bid. Unless otherwise indicated, samples should be delivered to the office d the Purchasing Department of The Scholl Board of Broward County, Fkxida, Suite 323, 7720 West Oakland, Park Boulevard, Sunrise, Fbrida 33351 6704. 5. DEUV Y: All deliveries shall be F.0.8. desthation point. Unless actual date d deltvery is spedfied (or 'rf specified delivery cannot be met), show number d days required to make delivery after recent d purchase order h space provided. Delivery fine may become a basis for makhg an award (see Special Conditions). Delivery shall be within the normal working hours d the user, Monday through Friday, exclud'mg legal hdidays and days during which the schod district admhistratbn is cbsed. 6. INTERPRETATIONS: Any questions concemhg conditions and specifications must be submitted h wrtthg and received by the Department d Purchashg no later than five working days prior to the onghal bid openhg date. h necessary, an Addendum vriq be issued. 7. AW : In the best interest d the School Board, the Board reserves the right to: 1) withdraw this bid at any time prior to the lane and date specfied for the bid openhg; 2) to reject any or all bids received when there are sound documented bushels reasons that serve the best interest of SBBC; 3) to accept any item or group d 'Hems unless qualified by bidder; and 4) to acquire additional quanttties at prices quoted on this ITB unless additional quanttties are not acceptable, h which case, the bid sheets must be noted 'BID IS FOR SPECIFIED OUANTffY ONLY.' All awards made as a result d this bid shall cordorm to applicable Fbrida Statutes. 8. BID OPENING: Shall be public, on the date and at the time specfied on the bid forth. All bids received after that time shall not be considered. 9. ADVERTISING: In submitting a bid, bidder agrees not to use the results therefrom as a part d any cornmeroial advertishg without prior approval d the School Board. 10. INSPECTION. ACCEPTANCE & TRLE: Inspection and acceptance will be at desthation unless dhervvise provided. Tttle toJor risk d kx;s or damage to all gems shall be the responsbility d the awardee until acceptance by the buyer unless bss or damage resuhhg from negligence by the buyer. h the materials or services supplied to the Board are found to be defective or not conform to spechications, the Board reserves the right to cancel the order upon written notice to the seller and return product at awardee's expense. 11. PAYMENT: Payment will be made by the buyer after the items awarded to a vendor have been received, inspected, found to comply with award specifications and tree of damage or defect and propery invoiced. 12. CONFLICT OF INTEREST: In addition to fuq and complete adherence to the requirements provided in Chapter 112.313, Fbrida Statutes, all bidders must disclose with their bid the name d any officer, director, or agent who has a material interest h the bidders firth and who is also an empbyee of The School Board d Broward County, Fbrida. 13. INSURANCE: Bidder, by virtue d submitting a bid, shall be in full compliance with paragraph 21: LIABILITY INSURANCE, LICENSES AND PERMRS d the General Condttions. Insurance Requirements are shown h FORMS AND ATTACHMENTS Section of this RB. Bidder shag take special not'xx3 that SBBC shag be named as an additional hsured underthe General Liability policy inclrxfhg Products Liability. Revised 12/04/2003 Broward County Public Schools Is An Equal Opportunity/Equal Access Employer Page 2 14. DISP : In case d any doubt or dAferance of opinion as to the gems to be furnished hereunder, the dedsron d the School Board shall be final and binding on both parties. 15. 1 Ir`FriLSFC rFATiFlCATIONS AND REGISTRATIONS: AS of the Bid Opening Date, Bidder must have all Licenses, CeRifk~tbns and Registrations required when performing the services as desaibed hereh, in order for Bid to be considered a responsive and responsble Bid. Licenses, CeRgications and Registrations required for this Bid shag be as required by Chapter 489, Florida Statutes, as currently enacted or as amended from time to time; by the State Requirements for Educational Facilties (SREF), latest versbn; and by Broward County, Fonda. Bidder must submR a copy d all its current Licenses, Certifications and Registrations required as descrfbed herein, either wqh its Bid a wghin Trve waking days d ndrficatbn. An awardee who has any License, CeRlfication or Regis~trahon either suspended, revoked or expired after the date o/the Bid Opening, shall provide notice to the Director of Purchasing within five working days of such suspension, revocation or expiration. However, such suspensron, revocation or expiration after the date o/ the Bid Opening shall not relieve fhe awardee of its responsibilities under a contrail awarded under this bid. 16. PATENTS ti ROYALTIES: The awardee, without exceptbn, shall indemniy and save harmless The School Board d Broward County, Forida and it•s empbyees from IiabiNry d any nature or kind, inducting ex>st and expenses fa or on account d any copyrighted, patented, or unpatented 'invention, process, a article manufactured or used in the pertomance d the conirad, inducting its use by The School Board d Broward County, Fkxida. tt the awardee uses any design, device, or materials covered by letters, palest, or copyright, q is mutualy understood and agreed without exceptbn that the bid prices shop include aq royagles or cost arising from the use d such design, device a materkls in any way involved in the work. 17. OSHA: The awardee warrants that the product supplied to The School Board d froward County, Forida shat conform in aq respects to the standards set forth in the Occupatbnal Safety and Neagh Add 1970, as amended, and the failure to campy wqh this oond'dion wiu be considered as a breach of contrail. 18. SPECUIL CONDfTiONS: The Superintendent or Desgnee has the authorgy to issue Special Conditbns and Specifbations as required for individual bids. Any and ail Special Conditions that may vary from these General Condtions shall have precedence. 19. ANThDISCRIMINATION: The bidder certifies that he a she is in compliance wqh the non-discriminatbn douse contained in Section 202, Executive Order 11246, as amended by Executive Order 11375, relative to equal empktyment opportunity fa all persons without regard to race, cokx, religion, sex a national origin. The Schad Board d Broward Canty, Fonda, proh~bils any pdicy or procedure which results in discrarrination on the bask d age, cobr, disablity, gender, natbnai origin, marital status, race, religion a sexual orientation. 20. UA : AN materiels used for the manufacture a emstructbn d any supplies, materials a equipment covered by this bid shah be new unless otherwise spec'rfied. The gems bid must be new, the ktest model, d the best quality and highest grade worlananshp. 21. t rABII.tTY INSURANCE. LICENSES AND PERMRS: Where awardees are required to enter a go onto Scholl Board property to deliver materials or perform wodc a services as a resuq d a bki award, the awardee agrees to The Hold Harmless Agreement stated herein and wiq assume the ful duty obligation and expense d obtaining all necessary licenses, permits and insurance. The awardee shall be table fa any damages a loss to the Board occasioned by negligence d the awardee (a agent) a any person the awardee has desgnated in the completiat d the contract as a result d their bid. 22. BID BONDS PERFORMANCE BONDS AND CERTIFICATES OF INSURANCE: Bid bonds, when required, shall be submitted wqh the bxi in the amount specffied in Special Condtions. Bid bards wrTl be returned to unawardees. Alter acceptance d bid, the Board will edgy the awardee to submq a performance bond and certificate d insurance n the amount specgied in Special Condtions. Upon receipt d the performance bond, the bid bond vnTl be returned to the awardee. 23. DEFAULT AND VENUE: In the event d a defauq on this contrail, the defaulting party shall pay aN attorney's fees and cxxiR costs incurred by the non-defaulting party, at both the trial and appellate levels, in any adios brought to enforce and coped damages arising from the detauq. Any action by the non-defaulting party to enforce this contrail shag be instituted and prosecuted in the court having junsdrctxn in Broward County, Fonda, and the defaulting parry waives venue in any other jurisdicikn. 24, CANCELLATION: In the event any d the provisions d this bid are violated by the cartreda, the Superintandent shall give wrigen notice to the contractor slating the deficiencies and unless detiaenc~es are corrected wihin five days, recarxnendatxn will be made to the School Board for immedkte cancegatbn. The Scholl Board d Broward County, Fbrida reserves the tight to terminate any contract resulting from this invgation at any lane and for no reason, upon givng 30 days prior written notice to the other party. 25. BILLING INSTRUCTIONS: Invoices, unless otherwise indicated, must show purchase order numbers and shay be submitted in duplicate to the Accents Payable Department d The School Board d Brox2rd County Forida, Suge 304, 7720 West Oakland Park Blvd, Sunrise, Fonda 33351.6704. Payment will be made a minimum d 30 days attar delivery, authorized a>spedion and acceptance. When vendors are daected to send invoices to a school, the schod wll make direct payments to the vendor. 26. TE TO V N DE RI T R E WAR • Receiving hours are Monday rough ridgy (ex idaYS wring which the school district adminrstration rs cbsed) 7:00 am. to 200 p.m. is warehouse is no bnger accessbk by the Seaboard Coast line sxfng for ref car routing. 27. SUBSTITUTIONS: The Schad Board d froward County, Fkrrida W1LL NOT accept substqute shipments d arty kind. Awardees are expelled to furnish the brand pulled in their bid once awarded by the Schad Board. Any substitute shipments will be returned et the awardee's expense. 28. FACILITIES: SBBC reserves the right to inspect the awardee's tacilgies at any tone witli prior notice. SBBC may use the adomu?,tbn obtained from this in determining whether a bidder is a responsible bidder. 29. BID ABSTRACTS: Bidders desiring a copy d Did tabuNation may request same by enclosing a seq•addressed stamped envebpe with bid. Bid tabuktbn will be mailed offer canpletion d the rules shown in Schad Board Policy 3320. 30. ASBESTOS AND FORMALDEHYDE STATEMENT• Aq bugling materials, pressed boards, and fumqure suppled to SBBC shall be 100% asbestos free. q le desirous that all building mateHels, pressed boards and fumfWrc supplied to tiro School Board also be 10096 formaldehyde free. Bidder, by virtue d bidding, cengies by signing bid that, q awarded this bid, any building materials, pressed boards, andla tumihire that is 10096 asbestos free wql be supplied. 31. ASSIGNMENT: Neither any award d this Bid nor any interest in any award d this Bid may be assigned, transferred a encumbered by any party without the prbr wrigen consent from the Director, Purchasing Department. 32. 10(TENSION: In addgion to any extension options contained herein, SBBC is granted the right tc extend any award resulting Iran this bid for the period d tare necessary fa SBBC to release, award and implement a replacement bid fa the goods, products andla services provided through this bid. Such extension shop be upon the same prices, terms and condgions as existing at the lane d SBBC's exercise d thk extension right. The period d any extension under this provisbn shall nil be for a period in excess d six months iron (a) the tertnatation dated a contrail entered into as a resuq d this bid a (b) the termination date under any appl'x~bk perxxf d extension under a contrail entered ono as a resuq d this bid. 33. OMISSION FROM THE SPEGFICATIONS: The apparent stance d this specification and any Addendurn regarding any detaile a the omission from the spec'rfication of a detailed description concerning any point shag be regarded as meaning that any the best available ungs shall be provided and the best commercial practices are to prevail, and that any materials and mrorkrnanship d first quality are to be used. All interpretations d this spedfication shag be made upon the basis d this agreement. 34. SUBMITTAL OF INVOICES: All bidders are hereby nd'drod that any invoice submitted as a resuq d the award d this bid must be in the same format as any purchase order released as a resuq d the award d this bid. Each line of the ...invoice must rehrence a corresoonding,~le Ifne shown on the purchase order. A single invoke line must nil cortespond to a commingle the cost shown on mugipk purchase aster lines. An awoke submitted that does nil fdbw the same format and line numbemg as shown on the purchase order wiq be deemed to be not cored, and may be returned to the vends by the Accounts Payable Department for correction. Address for submitting invoices i5 included on Purchase Order. 35. PURCHASE AGREEMENT: This bid and the correspondng purchase orders will exlstqute the complete agreement. SBBC will nil accept proposed terms and conditions that are different than those contained in th's Invgatiar to Bxl, including pre-printed text contained on catalogs, Price i'sts, other descr~itive infomurtion submitted a ai~ry other materials. By virtue d submtting a bid, vends agrees to not submq to any SBBC empbyee, for signature, any dorxxnent that contains terms and conditions that are different than those contained herein and that in the event any document containing any term or condgbn that differs from those contained herein is executed, said document shag nil be binding an SBBC. Revised 12/04/2003 Broward County Public Schools Is An Equal Opportunity/Equal Access Employer Page 3 V. 36. PROTESTING OF BID CONDITIONSISPECIFICATIONS: Any person desiring to protest the candltionsrspecfffcations in tht5 bid, or any Addendum subsequenty released thereto, shah tie a notice of protest, b writing, within 72 consecutive hours after the receipt d the bid a Addendum and shah file a formal written protest within ten calendar days sitar the date the nc4ce of protest was Bled. The lime pra~aled for fling a notice of protest sha0 be based upon whenever a person receives this bid, or any Addendum released thereto. Receipt of a copy of this bid, or any Addendum released thernto, which le received n accordance with Chapter 119, Fbrida Statutes, ar Schod Board policy 1343, as curreatty enacted ar as amended from time to lane, shall ng) be used as a basis for tl'ng a notice il protest as described herein. Saturdays, Sundays, legal holidays and days durng which the sdtod district administration 's cased shah be excluded in the computation of the 72 consecutve hours. lt the tenth calendar day fait on a Saturday, Sunday, legal hdidays and days during whkh the schod disdiil administration is cased, the tonnal written protest must be receNed on ar before 5:00 p.m. of the next calendar day that is not a Saturday, Sunday, legal holiday and days during which the school district administration is dosed. Section 120.57(3)(b), Fkxida Statutes, as cunenty enacted ar as amended from time to time, states that "The formal written protest shall state with particularity the facts and law upon which the protest fs based". Failure to file a notirx of protest ar to fik a formal written protest within the time proscribed by Section 120.57(3), Florida Statutes, shall constitute a waiver of proceedings under School Board Policy 3320 and Chapter 120, Florda StMUlss. The failuro to post the bond required by School Board Policy 3320, Pert Vi, within the tkne prescribed by School Board Polley 3320, Part Vi, as currerttyr enacted or as amended from time to time, shalt constitute a waiver of proceedings under School Board Policy 3320 and Chapter 120, Florida Systoles. Notices of protest, formal written protests, and the bonds required by School Beard policy 3320, PaA VI, shall be filed a< the office of the Director of Purchssktg, 7720 West 08kland Park Boulevard, Sufte 323, Sunrise, Florida 33351 (fax 754-321-0936). Fax filktg will not be acceptable for the filing of bonds rpulred by School Board Polley 3320, Parl VI. POSTING OF BID RECOMMENDATK)NS/fABULATIONS: Bid Recommendations and Tabulations will be posted in the Punttrasrng Department on fJIARCH 10.2004 et 3:00 °.m.. acrd vuitt remain posted for 72 consecutive hours. Any change to the date and tune established herein far posting cl Bid RBCammendetidts/fabulalans shall be posted in the Purchasing Department andrar at www,demandstar.com (under the document section for th's ITB). In the event the date and time of the posting of Bid Recanmendations/Tabulations Is changed. lt 'rs the responsbilty d each bidder to ascertain the revised date of the posting of Bid Recanmendations/Tabulations. Any person desiring to protest the intended decision shall fie a notice of protest, in writing, withh 72 consecutve hours oiler the pasting of the bat tabulatiar (ar recent of written notice of intended decsion) and shah flte a fomral written protest within ten calendar days after the date the notice d protest was filed. A wfilten notice of intended decision shaft ony appy when the Purchashg Department gives notice of an adended dedsan shoal the bid A written notice of attended decision received in accoridance with Chapter 119, Flodda Stahdes, ar School Board Pdicy 1343, as txirtenty enacted a as amended from cane to tans, shall ~ be used as a basis for iiing a notice of protest as desarbed herein. Saturdays, Sundays, legal holidays and days during whkh the schod disUict adminisbatiar is closed shall be excluded in the computation of the 72 consecutive hours. tt the tenth calendar day fats on a Saturday, Sunday, legal hdidays and days during which the schod d'rsirict adminisUatan is cbsed, the formal written protest must be receNed an or before 5:00 p.m. of the next calendar day that le not a Saturday, Sunday, legal holiday and days durarg which the school district admnistratbn is dosed. No submissions made after the bid opening amending or supplementing the bid shall be considered. Seilan 120.57(3xb), Fbnda Statutes, as currently enacted or as amended from lane to lane, states that "The formal written protesf shall state with particularity the facts ahd law upon whkh ttre protest is based".Any person who files an ailaxr protesting an intended decision shall post with the School Board, ffi the time of filing the formal written proest, a bond, payahle to The School Board of Broward County, Fbrida, in an amount equal to one percent (1%) 01 the Board's estanate of the total vclurne of the contrail ar $5,000, whichever is less, which bond shall be condttbned upon the payment of all costs which may be adjudged against the protestant in an Administrative Hearatg in which the assn is brought and in any subsequent appellate court proceeding. (Continued): Failure to tfk a notice of protest or to fik a tonnal written protest within the time prescribed by Section 120.57(3], Florida Statutes, shell constiute a waiver of proceedings under School board Policy 3320 and Chapter 120, Fkrrida Statutes. The failure to post the bond required by School Board Policy 3320, Part VI, within the time prescribed by School Board Policy 3320, Part VI, as Currenthr enacted or as amended from time to time, shall constitute a waives of proceedings under School Board Policy 3320 and Chapter 120, Flarida Statutes. Notices of protest, formal written protests, and the bonds required by School Board Polley 3320, Parl VI, shall be filed at the office of the Director ~ Purchasing, 7720 West Oakland Park Boulevard, Suite 323, Sunrise, Florida 33351 (fax 754.321.0936). Fax filing will not be acceptable for the filing of bonds required by School Board Policy 3320, Part Vf. 38. SUBMITTAL OF BIDS: Al bidders are reminded that lt is the sole responsailty il the BIDDER to assure that then bid is tone stamped in the PURCHASING DEPARTMENT al ar before 2:00 p.m. on data due. The address for bid submdtal, including hand d~iNery and avemight courier delivery, is indicated as: 7720 West Oakland Park Bdplevanf, Suite 323, Sunrise, Florida 33351. The bidder is fuly and completey rssponsale for the payment of al delivery crosis associated with the delivery d then bid or reacted material The Purchasing Departrnent wilt not accept delivery of any bid ar related material requiring the School Board to pay for any portion of the delivery cxst ar the complete delivery cost. Prior to bid submittal, lts the responsibility of the bidder to be certain that all addendum released have been received, that ail addendum requirements have been completed, and that all submittals required by the addendum have been tansy filed. (See General Condition 1.) 39. PACKING SLIPS: h wilt be the responsibilty of the awardee to attach all packing slips to the OUTSIDE of each sh~ment. Packing slip must reference SBBC purchase order numberlcontrol number. Falure to provide packing slip attached to the outside of shipment wit result in refusal of shipment at vendors expense. 40. USE OF OTHER CONTRACTS: SBBC reserves the right to utilze any other SBBC cadrail, any State of Farida Contract, any contrail awarded by any othar city ar county governmental agendas, other schod board, other community collegelstate university system cooperative bid agreement, ar to direly negotiatelpurchase per School Board policy andrar State Board Ruk 8A•1.012, as currency enacted or as amended from time to time, in lieu of any offer received ar award made as a result of thle bidrf rt is in its best interest to do so. 41. INDEMNIFlCATION: a) SBBC agrees to be tiny responsible for iLs acts of negligence, or ds agents' acts of neglgence when acting within the scope of their empatment and agrees to be liable for arty damages resulting from said negligence. Nothing herein is intended to serve as a waiver o1 sovereign immunity by SBBC. Nothing herein shat foe constnred as consent by SBBC to be sued by third parties in any matter arising out of any contrail. VENDOR agrees to indemnify, hold harmless and defend St3BC, its agents, servants and errgtbyees horn any and all cmxns, judgments, costs and expenses including, but not Nmlted to, reasonable attorney's lees, reasonable investigatNe and disexnrery its, court costs and ail other sums which SBBC, is agents, servants and empayees may pay ar become obligated to pay on account of any, ad and every clean or demand, ar assertan of lability, or any ciaan ar action founded thereon, arising or alleged to have arisen out d the products, goods or services famished by the VENDOR, its agents, servang ar empayees; the equipment of the VENDOR, its agents, servants or employees while such equipment le on premises owned ar controlled by SBBC; or the negligence il VENDOR ar the negligence of VENDOR's agents when acting. within the scope of their empbyment, whether such claims, judgments, costs and expenses be for damages, damage to property including SBBC's property, and injury ar death of any person whether empayed by the VENDOR, SBBC or otherwise. Revised 12104/2003 Broward County Public Schools Is An Equal Opportunity/Equal Access Employer Page 4 ~~ 42. 43. ~rJBLW' ENTITY CRIMES: Section 287.t33(2)(a), Fbdda Statutes, as curtenty enacted or as amended from tune to lane, dates that a person or affkiate who has been placed on the convicted vendor lest tdbwhg a c:onvictiar for a public entity crirtre may nd subnk a bid on a oonhact to provide any goods or services to a publib entity, may not submk a bid on a contract wllh a public ertttty for the constnrction or repa'x d a public bukding or pubkC work, may nd submk bids on leases d real property to a public entity, may not be awarded or perform work as a cantredor, suppker, subcontractor, or oonsuttard colder a contract with any public entity, and may nd transact bushes wkh arty public entity h excess d the threshold amount 36 months from the date d behg placed on thewconvicted vtendor I'~] for a perod of CERTIFICATION REGARDING DEBARMENT SUSPENSION INELIGIBILITY OR VOLUNTARY EXCLUSION - t "tier Tier Covered Transactwns: Executrva Order 12549, as Curenty enacted or as amended from trine to tmre, provides that, to the extent pernkted by law, Executive departments and agencies shale participate h a govemmentwide system for nonprocurement debarment and suspension. A person who is deberted or suspended shah be excluded from Federal fhandal and non- fnancial assistance and benefits under Federal programs and activties. Except as provided h §85.200, Debarment or Suspensbn, § 85.201, Treatment d Tkle N HEA partk~ation, and §85.215, Exception provision, debarment or suspensor d a partoipant h a program by one agency shale have govemmentwide effect. A bwer liar covered transaction is, in part, arty transaction between a participant [SBBC] and a person other than a procurement contract for goods or services, regardless d type, under a primary covered transaction, and any procurerrrent ccetract for goods or services between a padbipant and a person, regardless d type, expelled to equal or exceed the Federal procurement small purchase threshold feed at 10 U.S.C. 230418) and 41 U.S.C. 253(8) (rxrrentty 5100,000) under a primary covered transaction; or arty Procurement contract for goads or services between a participant end a person under a covered transaction, regardless d amount, under which that person wile have a crftical hfluence on or substanfrve control over that covered transaction. A participant may ray upon the certrficetion d a prospective participant h a bwer tier covered transaction that k and its principals are not debared, suspended, proposed for debamtent under 48 CFR part 9, subpart 9.4, heligole, or vduntarfy excktded from the covered transaction, unless k knows that the certification is erroneous. Each participant shall require pertidpants h knver tier covered transactions to hcMxfe the cerfficetion for k and its princpals h any proposal submitted'n connection with such hover tier covered transactions. ~RTIFlCATION a) The prospective lower tier parfo~ant certifies, by submission of this proposal, that nekher k nor its prncpals ~ prasentty debarred, suspended, proposed for debarment, declared inelgble, o voluntarfly excluded from participation h this transaction by arty Federal department or agency. b) YVhere the prospective hover tier partoipant s unable to certky to any d the statements h this certkicafwn, such prospective participant shall attach an explanation to this proposal. 44. REASONABLE ACCOMMODATION: In aarordance with Tkle II d the Americans wkh OisabNties Act, ant person requiring an accommodation at the bid openhg because d a disabiiry mud contact the Equal Educational Opportunities Department at 954.765187 or TDD 954.785.6188. 45. TERMINATIONlCAt~ELLATK)N: Section 237.161, Forida Statutes, prohibits SBBC from creathg obigatiorrs on anticipation d budgeted revenues for a period h excess done year. As such, SBBC may, during the contact period, terminate or discontinue the kerns crnrered h this bid. This written notice will release SBBC of all obligations, subsequent to the tenninatxrn date, h any way related to the kerns covered in th~ bid upon 30 days prbr wntlen noice to the awardee. These provisbns must be included as part d arty lease agreement between the parties. No lease will be considered that does nd hclude these provisions. 46. LOBBYIST ACTIVITIES: Persons acting as ktbbyisN must state, at the beghning d their presentation, letter, telephone cell, e-mak or facsimke transmissbn to Schad Board Members, Superintendent or Members d Senor Management, the group, assodafxm, organization or business interest strdhe'rs representing. a) For purposes d School Board Policy 11 tX)B, as curtently enacted or as amended from time to tirrrs, a lobbyist is defined as a person who for immediak or subsequent compensation, (e.g., monetary profklpersanal gain) represents a public or private group, assoctetbn, organization or bushes idered and engages h efforts to hfluence School Board members on matters wtlhh their dficial jurisdiction. b) For purposes d this Policy, a bbbyid is not considered to be a person representng school allied groups (e.g., PTA, DAC, Band Booster Associations, etc.) nor a pubrrc official acthg in hermis dficial capacity. c) Lobbyists shall annualy (Juy t) discbse h each hdance and for each client pria to any bbbying activities, their identity and activties by completing the bbbyist statement form which can be dKahed from dfbial Scholl Board Records, School Board Member's Offices or the Superintendents Qtlice. d) The bbby'rst must disclose any direct bushels association with any curtent elected or appohted official or empbyee or any immediate iamlty member d the School Board. e) Senior-level empbyees (Pay Grade 30 and above) and Scholl Board members are prohibited from bbbyhg activkies for one year after resignation or retirement or expiration d the term d office. 1) The Deputy to the Superrkrrtendent shall keep a Curtest list d persons who have submitted the lobby~t datement form. TIE BID PROCEDURES: Vyhen oentical prices are received from two or more vendors and aH other factors are equal, priority for award shall be given to vendors h the folbwhg sequence: - A bushels that cert'rfies that k has irr~lemented a drug-free workplace program shall be given preference h accordance with the provisbrts d Chapter 287.087, Fonda Statutes, as curtentty enacted or as amended from fine to time; - The Broward County Certified MhorkyANomen Bushels Enterprise vendor, - The Palm Beach or Miami-Dade County Certified MhorkylWomen Bushels Enterprise vendor, - The Florida Cert'rfied MinorityANomen Business Enterprise vendor, - The Broward County vendor, otherthan a MinorityNVomen Bushels Enterprise vendor, - The Palm Beach or Miami-Dade County vendor, other than a MhorftyNVomen Bushels Enterprise vendor, - The Forida vendor, otherthan a Minority/Women Business Enterprise vendor. - ff application d the above criteria does nd hdicate a prbdty for awaml, the award will be decided by a coh toss. The coh-toss shale be held publicy h the Purchasing Department; the tie bw bid vendors hvked to be present as witnesses. Included as a part d these bid documents 's a Form entkled SWORN STATEMENT PURSUANT TO SECTK)N 287 087 FLORIDA STATUTES AS CURRENTLY ENACTED OR AS AMENDED FROM TIME TO TIME. ON PREFERENCE TO BUSINESSES WRH DRUG-FREE WORKPLACE PROGRAMS. This iortn wile be used by the bidder to certrfy that k has implemented adrug-free workplace program. in order for bid to be considered, the Invkation to Bid forth (Page t d this bid) must be property signed h arderforthe bid to be considered. A bidder can nd sign this form h lieu d property signing the invitation to Bid forth. Revised 1211)'1/20(13 Broward County Public Schools is An Equal Opportunity/Equal Access Employer Page 5 ,~.~ 48. MINORITYNYOMEN BUSINESS ENTERPRISE (MMIBEI PARTICIPATION: SBBC furs a MinorNylWomen Buskress Enterprise (MIWBE) Program. A MNVBE is defined by SBBC as any legal entity, other than a joint vemure, whk:h is organaed to engage in wmmeroial transactions and which is at least 51% owned and controlled by minorNy persons. ti the bidder is a Certfied tu1IVYBE by SBBC or by the peparbnent of Management Services, ONis'an of Purchasing, State of Fbrida, as per Chapter 287.0943, Fkrrida Statutes, ds currenty enacted or as arrrended from time to time, bidder should indicate iL5 certification number on the Bid Summary Sfreet. For information on M/INBE Certification, contact the School Board's MNVBE Office at954-7807470. K is a goal of the School Board to incorporate at least five percent MNVBE participatiai in any award made as a resuN of this bid. tithe bidder is not a CertNfed MIWBE, bidder should indude, as an etiadiment to its bid, a plan to show how N will incorporate at least fare percent MIWBE partidpation in any award received as a result of this bid. 49. SBBC ITEM IDENTIFICATION SYSTEM: The five d'gN, nine digN, or i3 character/d'gN Nem number sham in parenthesis at the beginning d an Nem on the Bid Summary Sheet represents the Sdrod Board's identificatbn number for the item. N does not represent any manufacturer/dislrNtutor modeVpart number. 50. SBBC PHOTO IDENTIFICATION BADGE: SBBC photo identfiication badye will apply to all vendors other than those making deliveries. An awardee shah be requked to have all its employees; sub~contradors or agents who wiN be entering onto Schod Board property as a resuN of this award wear, while an SBBC properly, a photo identN'~cation badge issued by SBBC. Each individual for whom a SBBC photo WeM'dicatirM badge is requested will be required to fill out forms, show hisRrer driver's license end social security card, and be fingerprinted. A background check wiN then be conducted an each badge appficaM. SBBC reserves the right to require addNional information from any applicant and to deny a badge to any applicant. Arty applicant denied a badge is prohi~Ned from entering onto School Board property as an empbyee, sub- , contractor or agent d an awardee. The current total fee for a SBBC photo identification badge, including fingerprinting and FBI background cheek fe j currentty 567.00. Fingerprinting and FBI check is 552.00 and must be in the ~Vorrn of a money order made payable to Fingerprinting Services, LLC or credit card payment may be made via the krtemet ffi htroJ/www.florints.com or by calling 671-357-7456. The photo identfication badge is 515.00 payable to The School Board of Broward County in the form of a money order or company check. These tees ere not refundable and subject to change without notice. Vendor wiN be required to pay the rate current at the time of request of badge. THIS SPACE INTENTIONALLY LEFT BLANK Revised 12!0412003 Broward County Public Schools Is An Equal Opportunity/Equal Access Employer Page 6 ~- I, Bid No. 24-052R Page 7 of 31 Pages BID PROPOSAL SECTION 4 SPECIAL CONDITIONS 1. INTRODUCTION AND SCOPE: The School Board of Broward County, Florida (hereinafter referred to as "SBBC°) acting as lead agency for the Southeast Florida Governmental Purchasing Co-operative Group, desires bids on SECURITY AND SPORT LIGHTING SYSTEMS, SURVEY IDENTIFICATION, PREVENTIVE MAINTENANCE, REPAIR AND INSTALLATION as specified herein. The scope of requirements includes, but is not limited to, security lighting, parking lot light poles, outdoor building ;lighting, lighting protection systems, stadium lighting, gymnasium and sports field lighting to be performed by State of Florida-licensed electrical contractor (EC) without restriction or a Florida County-registered electrical contractor (RC) without restriction. Unit prices quoted shall include on-site service to various schools, departments 'and centers as well as designated municipal and Cooperative agency-owned facilities within the Florida Counties of Miami-Dade, Broward and Palm Beach at the direction of the District Maintenance Department, 3810 NW 10 Avenue, Fort Lauderdale, Florida 33309, unless otherwise indicated. SBBC locations may issue open (blanket) purchase orders as required. Receipt of open orders does not authorize the release or shipment of any goods or service. For all open orders, items will be ordered on an as needed basis through the use of an order form. Shipments received as a result of an open order, where an order form has not been released, will not be accepted and no cost shall be incurred by SBBC as a result. 2. TERM: The award of this bid shall establish a contract for the period beginning May 1, 2004 and continuing through June 30, 2006. Bids will not be considered for a shorter period of time. All prices quoted must be firm throughout the contract period. Items will be ordered on an as needed basis. 3. BIDDERS' CONFERENCE: A Bidders' Conference will be held on Tuesday, February 3, 2004 beginning at 9:00 a.m., in the 2"~ Floor Conference Room, District Maintenance Department, 3810 NW 10 Avenue, Fort Lauderdale, Florida 33309. Representatives from all interested companies are encouraged to attend. The purpose of this conference is to discuss any concerns a bidder may have. 4. AWARD: In order to meet the needs of SBBC, the GROUP, as indicated on the Bid Summary Sheet, shall be awarded up to the three lowest responsive and responsible bidders meeting spec cations, terms and conditions. The lowest awardee for the group shall be considered the primary vendor and should receive the largest volume of work. Therefore, it is necessary to bid on every item in the group, and all items in the group must meet specifications in order to have the bid considered for award. Unit prices must be stated in the space provided on the Bid Summary Sheet. SBBC reserves the right to procure goods from the second and third lowest bidders if: a) the lowest awardee cannot comply with delivery requirements or specifications; b) the lowest awardee is not in compliance with delivery requirements or specifications on current or previous orders; c) in cases of emergency; d) it is in the best-interest of-SBBC to do so regardless of reason. After award of this bid, any bidder receiving an award who violates any specification, term or condition of this bid can be found in default of its contract, have its contract canceled, be subject to the payment of liquidated damages, and be removed from the bid list and not be eligible to do business with this School Board for two years, as described in General Conditions 3, 23 and 24. VENDOR NAME: MAllr Z- ~ Bid No. 24-052R Page 8 of 31 Pages The School Board of Broward County, Florida SECURITY AND SPORT LIGHTING SYSTEMS, SURVEY IDENTIFICATION, PREVENTIVE MAINTENANCE, REPAIR AND INSTALLATION SECTION 4 SPECIAL CONDITIONS (Continued) 5. PARTICIPATING BROWARD CO-OPERATIVE PURCHASING GROUP MEMBERS: The following is a listing of the participating governments and agencies that have committed their annual volume for products awarded through this contract: - Broward Community College - Broward County Board of Commissioners - City of Coconut Creek - City of Coral Springs - City of Hollywood - City of Margate - City of Pompano Beach - City of Tamarac - The School Board of Broward County, Florida 6. INFORMATION: Any questions by prospective bidders concerning this Invitation to Bid should be addressed to Mr. Mark Alan, Purchasing Agent, Purchasing Department, 754321-0507 or email at mark.alan~browardschools.com who is authorized only to direct the attention of prospective bidders to various portions of the Bid so they may read and interpret such for themselves. Neither Mr. Alan nor any employee of SBBC is authorized to interpret any portion of the Bid or give information as to the requirements of the Bid in addition to that contained in the written Bid Document. questions should be submitted in accordance with General Condition 6. Interpretations of the Bid or additional information as to its requirements, where necessary, shall be communicated to bidders only by written addendum. Any verbal or written information, which is obtained other than, by information in this ITB document or by Addenda, shall not be binding on SBBC. 7. CONTRACT EXTENSION: The purpose of this bid is to establish a contract, at firm unit prices, for the purchase of estimated requirements for the items listed. The term of the bid shall be for 26 months, and may, by mutual agreement between SBBC and the awardee, upon final School Board approval, be extended for two additional one year periods and, if needed, 180 days beyond the expiration date of the final renewal period. The Board, through its Purchasing Department, will, if considering to extend, request a letter of intent to extend from each awardee, prior to the end of the current contract period. The awardee will be notified when the recommendation has been acted upon by the School Board. All prices shall be firm for the term of the contract. Awardee{s) agree to this condition by signing their bid. 8. t~UANTITIES: The quantities listed on the Bid Summary Sheet are estimated quantities to be ordered throughout the contract period for each item and are not a guarantee. Actual quantities ordered throughout the contract period may be greater or lesser than the bid estimates and shall be furnished at the fixed contract price. Purchases will be requested as needed throughout the contract period. VENDOR NAME: MAllr ~i Bid No. 24-052R Page 9 of 31 Pages The School Board of Broward County, Florida SECURITY AND SPORT LIGHTING SYSTEMS, SURVEY IDENTIFICATION, PREVENTIVE MAINTENANCE, REPAIR AND INSTALLATION SECTION 4, SPECIAL CONDITIONS (Continued) 9. COMPANY REPRESENTATIVE: Bidder(s) must indicate in the space provided on the Bid Summary Sheet, or upon request, the name, address and telephone number of the representative who could make scheduled visits to the schools/tlepartments and who will be available upon request'to resolve billing and delivery problems. 10. INVOICES: Delivery copies, packing slips and invoices to'~~BBC MUST include the following to permit SBBC to verify prices with this contract and expedite the use of material. FAILURE OF AN AWARDEE TO PROVIDE THIS INFORMATION WILL RESULT IN EITHER THE INVOICE BEING RETURNED FOR CLARIFICATION OR A DELAY IN PROCESSING SAID INVOICE FOR PAYMENT. Invoices are to be mailed to District Maintenance Department, Contract Services, 3810 NW 10 Avenue, Fort Lauderdale, Florida 33309. A. Material release number OR the control number B. Purchase order number C. Complete description of the items D. Hourly rate per bid E. Copy of signed and approved UBCI Inspection from the SBBC Building Department, if required. F. List of authorized materials supplied by the awardee, original cost and cost-plus mark-up percentage. G. Total dollar amount will be net 11. PROTECTION OF WORK, PROPERTY AND PERSONNEL: The awardee shall at all times guard against damage and/or loss to the property of SBBC, and shall replace and/or repair any loss or damages unless such be caused by SBBC personnel. SBBC may withhold payment or make such deductions, as it might deem necessary to insure reimbursement for loss and/or damages to the property through negligence of the awardee. The awardee shall take the necessary safety precautions to protect both personnel and property while the work is in progress simultaneously adhering to the project schedule. 12. CORRECTION OF WORK: Awardee(s) shall re-execute, within 10 calendar days, any project that fails to conform to the requirements of the contract and/or remedy deficiencies that appear during the progress of the work as well as warranty defects due to faulty workmanship which appear within a period of one year from the date of completion. Awardee(s) may be liable to SBBC for the cost of materials that may be required in correcting the deficiencies in the project. 13. CLEAN- UP AND_REMOVAL OF DEBRIS:. Awardee(s) shall. keep. the premises free from accumulation of waste material and rubbish on a daily basis. No tools, materials or equipment are to be left in the work area unsecured at the end of the workday. Work areas must be left free of hazards that may cause injury to occupants. At the completion of each project, awardee(s) shall remove from the premises all equipment and debris. Any salvaged materials provided by SBBC shall remain the property of SBBC and be secured and stored if SBBC desires to keep material. If SBBC does not desire this material, it shall be disposed of by the awardee(s). SBBC wilt provide trash receptacle(s) for the use of the awardee(s). Awardee(s) must remove all trash from the job site. The cost of clean-up and removal of debris must be included in the bid price offered. VENDOR NAME: MA/Ir i Bid No. 24-052R Page 10 of 31 Pages The School Board of Broward County, Florida SECURITY AND SPORT LIGHTING SYSTEMS, SURVEY IDENTIFICATION, PREVENTIVE MAINTENANCE, REPAIR AND INSTALLATION SECTION 4, SPECIAL CONDITIONS (Continued) 14. ACCEPTANCE OF MATERIALS: The material delivered under this bid shall remain the property of the seller until a physical inspection and actual usage of this material is made and thereafter accepted to the satisfaction of SBBC and must comply with the terms herein, and be fully in accord with specifications. In the event the material supplied to SBBC is found to be defective or does not conform to specifications, SBBC reserves the right to cancel the order upon written request to the seller and return the product to seller, at seller's expense. 15. COOPERATION WITH SBBC AND OTHER AWARDEES: SBBC reserves the right to supervise all services, repairs and/or installation required under this contract and to provide the requisite parts from SBBC stock. SBBC also reserves the right to have SBBC personnel assist and work together with awardees' personnel when it is deemed in the best interest of SBBC. This Special Condition will NOT void ANY warranty provisions or Bid Specifications stated in this document, including the one-year "on-site" warranty for parts and labor provided by the awardees, while working in cooperation with SBBC authorized personnel. 16. SUBCONTRACTING: Awardees may subcontract survey identification, preventive maintenance, repair and installation project work with the expressed written approval of the Supervisor, District Electrical. Subcontractors, if employed by awardees, must be in compliance with all licensing and certification requirements, as well as be in compliance with the security clearance requirements set forth in General Condition 50, in order for awardees to obtain approval to utilize any subcontractors. 17. CANCELLATION: Any contract awarded as a result of this bid will be subject to cancellation at any time by SBBC for one or more of the following reasons: A. Awardee(s) failure to respond and schedule work requested within the scheduled parameters agreed upon by the awardees) and the Supervisor, District Electrical or his designee. B. Awardee(s) failure to provide a 24-hour, 7 days per week emergency call service or respond to emergency calls within the 24-hour period required by the Bid Specifications. C. Awardee(s) use of service personnel that are not qualified to perform services specified by this subject contract. D. Unsatisfactory workmanship, unacceptable attitude, behavior or communication of awardees) personnel during project times. E. Failure to maintain and/or furnish required records on equipment repaired and/or serviced. F. Excessive labor and/or parts cost in conjunction with installation of replacement parts on specific serial numbered equipment being serviced. G. - lnsatisfactory evaluation by designated SBBC representative monitoring technicians' performance when installation and project work is performed. H. Substantial changes to Codes, SREF or other standards that would dramatically alter the cost-effectiveness of this contract to SBBC and/or awardee(s). 18. WARRANTY: The awardee shall fully guarantee the cost of parts and labor (except for abusive or operator incurred damage which could have been avoided by referring to instructional manual) for a period of one year for all items ~, after date of delivery and installation to provide SBBC with an on-site warranty. In the event a dispute on requested repairs between the District Maintenance Department and the awardee, the decision of SBBC shall be final and binding on both parties. VENDOR NAME: MA/Ir ~s Bid No. 24-052R Page 11 of 31 Pages The School Board of Broward County, Florida SECURITY AND SPORT LIGHTING SYSTEMS, SURVEY IDENTIFICATION, PREVENTIVE MAINTENANCE, REPAIR AND INSTALLATION SECTION 5. BID SUMMARY SHEET ITEM 1: ~T'0 BE AWARDED AS A GROUP) A. 1000 each SURVEY IDENTIFICATION ONLY for poles up to 50 feet high B. 500 each SURVEY IDENTIFICATION ONLY fo4 poles greater than 50 feet high ~~ C. 10,000 hours JOURNEYMAN ELECTRICIAN, hourly labor rate D. 10,000 hours ELECTRICIAN'S HELPER, hourly labor rate EQUIPMENT RENTALS WRH OPERATORS, per hour, for all of the following equipment, to include any required operators and transportation to the sites, as required for projects and the Bid Specifications: E. 800 hours 100-foot bucket truck F. 3,500 hours 65-foot bucket truck G. 300 hours 30-foot, 2-man platform lift H. 1,200 hours Auger with pole setter, 9-foot digging depth with up to 24-inch diameter UNIT PRICE TOTAL COST $ Ihr $ $ Ihr $ $ Ihr $ $ /hr $ $ /hr $ $ /hr $ $ /hr $ $ Ihr $ f. 1,000 hours Auger with pole setter, 15-foot digging depth with up to 60-inch diameter $ hr $ J. 1,300 hours Trencher with line layer $ /hr $ K. 1,200 hours Trencher with 5-foot digging depth and rock chain $ /hr $ TOTAL BID ITEM 1 (A - K inclusive) ....... ......... ......... ......... .............. VENDOR NAME: MA/Ir ~~ Bid No. 24-052R Page 12 of 31 Pages The School Board of Broward County, Florida SECURITY AND SPORT LIGHTING SYSTEMS, SURVEY IDENTIFICATION, PREVENTIVE MAINTENANCE, REPAIR AND INSTALLATION SECTION 5. BID SUMMARY SHEET ADDITIONAL REQUIRED INFORMATION FOR HOURLY LABOR RATES OVERTIME: Journeyman Electrician /hr Electrician's Helper /hr Rental Equipment Operator /hr Bidder must state the times when overtime hourly rates apply other than normal SBBC working hours of 8 am to 5 pm, Monday through Friday: WEEKEND: Joumeyman Electrician Electrician's Helper Rental Equipment Operator Weekend labor rates will apply all day on Saturdays and Sundays only. HOLIDAY: Joumeyman Electrician Electrician's Helper Rental Equipment Operator !hr /hr /hr /hr /hr /hr Bidder must attach a list of holidays observed that qualify for holiday labor rates. EMERGENCY CALL-BACK: Joumeyman Electrician /hr Electrician's Helper /hr Rental Equipment Operator /hr Bidder must state the minimum number of hours necessary for compensation (may not exceed 4 hours for any period on-the clock; any day; any time.) hr(s) Vendors shall provide quality equipment, experienced operators, transport capabilities and all other appropriate items to ensure maximum performance of equipment. Payment of the rental due to equipment failure will be pro-rated to the timeframe when the equipment rented was used prior to failure, dependent upon the total equipment cost of item rented for the original timeframe requested. VENDOR NAME: MAllr zrl Bitl No. 24-052R Page 13 of 31 Pages The School Board of Broward County, Florida SECURITY AND SPORT LIGHTING SYSTEMS, SURVEY IDENTIFICATION, PREVENTIVE MAINTENANCE, REPAIR AND INSTALLATION SECTION 5 BID SUMMARY SHEET (Continued) OTHER ADDITIONAL INFORMATION (Continued) Electrical supplies used MAY be purchased under this contract on a strictly COST-PLUS arrangement only, under the terms indicated in General Bid Specification 4. Documentation of vendor cost must be proJrided with written estimates if the District Maintenance Department elects to have vendor replace any type of electrical materials necessary to complete a scheduled work project in a timely manner. The cost-plus mark-up for these materials cannot exceed the percentage indicated. Installation of one 2-inch HDPE conduit underground/under foot pavement by directional bore method. per OF Installation of one 3-inch HDPE conduit underground/under foot pavement by directional bore method. per OF Installation of one 4-inch HDPE conduit underground/under foot pavement by directional bore method. per OF NOTE TO BIDDER: Review General Condition 48 prior to completing and mailing this bid. Bidder's MIWBE Certification Number: Agency Issuing This Number: NO ^ YES ^ Bidder is not a certified M/WBE, but has included a plan to show how it will incorporate at least five percent MNVBE participation in any award received as a result of this bid. VENDOR NAME: MA/Ir ~L ~ Bid No. 24-052R Page 14 of 31 Pages The School Board of Broward County, Florida SECURITY AND SPORT LIGHTING SYSTEMS, SURVEY IDENTIFICATION, PREVENTIVE MAINTENANCE, REPAIR AND INSTALLATION OTHER ADDITIONAL INFORMATION (Continued) Bidder to state additional HOURLY RATES for other than listed equipment (including operators and transportation) available for this contract. If you need to use additional sheets, please include the bid number and the name of your company on each sheet. EQUIPMENT VENDOR NAME: MA/lr HOURLY RATE 2- ~ Bid No. 24-052R Page 15 of 31 Pages The School Board of Broward County, Florida SECURITY AND SPORT LIGHTING SYSTEMS, SURVEY IDENTIFICATION, PREVENTIVE MAINTENANCE, REPAIR AND INSTALLATION OTHER ADDITIONAL INFORMATION (Continued) COMPANY REPRESENTATIVE: (See Special Condition 9) Company Name Company Representative Street Address City, State and Zip Phone Number Fax Number Local/'foll-Free Phone Number E-Mail Address VENDOR NAME: MA/lr G' Bid No. 24-052R Page 16 of 31 Pages The School Board of Broward County, Florida SECURITY AND SPORT LIGHTING SYSTEMS, SURVEY IDENTIFICATION, PREVENTIVE MAINTENANCE, REPAIR AND INSTALLATION SECTION 6, BID SPECIFICATIONS GENERAL BID SPECIFICATIONS The services required in this bid are the specific standards employed by the SBBC Facilities and Construction Management Department, modified to the needs of the SBBC District Maintenance Department. This document is in no wav to be construed as applicable to any specific needs requirements and standards of anv Co-operative agency that has agreed to commit their annual volume of work to this contract. Co-operative aaencv facilities slated to use the survey identification preventive maintenance repair and/or installation of secunty and sport liahtma stems may differ somewhat from the needs of the School Board. 2. Attachments A, 6 and C are copies of sample documents that may be used to evaluate and schedule preventive maintenance and/or survey identification projects, as well as examples of cost estimates for both repairs and preventive maintenance sought by the District Maintenance Department. These documents will serve as a guide to awardee(s) and/or agencies to use and modify as needed. 3. The following requirements will be the sole responsibility of the awardee(s) and must be adhered to during the execution of each project that is required by the District Maintenance Department: 4. Awardee(s) must furnish all labor, equipment and supervision necessary for the requested survey identification, preventive maintenance, repair and installation of security and sport-type lighting, including related electrical wiring to assure proper compliance with the following standards: a) National Electrical Code (NEC) b) Underwriters' Laboratories, Inc. (UL) labeling c) PCI Design Handbook, 5th edition, PCI MNL -120-99 d) Manual for Quality Control for Plants and Production of Structural Precast Concrete Products, PCI MNL- 116 e) Guide for the Design of Prestressed Concrete Poles, PCI JR - 412. f) Illuminating Engineering Society of North America (IESNA) handbook, latest edition g) Photometric data of independent, nationally recognized testing agencies will be accepted. Photometric data of testing laboratories of luminaire manufacturers may be accepted if certified and approved by the District Maintenance Department Supervisor assigned h) Conformance with any other applicable local codes and standards. 5. Additional electrical supplies and materials, including lamps, MAY be provided by the SBBC District Maintenance Department or the awardee(s) at the option of the District Maintenance Supervisor assigned. Documentation of vendor cost must be provided with written estimates if the District Maintenance Department elects to have an awardee replace any type of electrical materials necessary to complete a scheduled work project in a timely manner. 6. Transportation costs between work sites will be reimbursed at the hourly rate for installation when an awardee's supervisor and personnel are assigned more than one SBBC work location per day. 7. Transportation costs for the rental of equipment related to specific projects will be reimbursed at the hourly rate of rental of specific equipment when picked-up and returned to the rental location. VENDOR NAME: MA/lr ~j Bid No. 24-052R Page 17 of 31 Pages The School Board of Broward County, Florida SECURITY AND SPORT LIGHTING SYSTEMS, SURVEY IDENTIFICATION, PREVENTIVE MAINTENANCE, REPAIR AND INSTALLATION SECTION 6, BID SPECIFICATIONS (Continued) GENERAL BID SPECIFICATIONS (Continued) 8. Transportation costs of rental equipment between work sites will be reimbursed at the hourly rate of rental of specific equipment when an awardee's supervisor and personnel are assigned to more than one SBBC work location per day. i 9. Awardee(s) will be responsible for the prompt removal of a~ debris that is a result or part of all related work per Special Condition 13. All excavation or drilling areas must be backfilled and restored to similar surrounding landscape conditions within 5 business days after completion of the project. 10. Awardee(s) will check and correct the aim of security and sport-type lighting to achieve quality lighting and test alt lighting equipment for full operation. REGIUIRED RESPONSE TIMES FOR PROJECTS 1. Awardee(s) are required to respond within 5 business days after notice or mutually approved agreement to proceed with project work from the District Maintenance Department Supervisor assigned. 2. Emergency installation and service must be available 7 days per week, 24 hours per day defined by the District Maintenance Department as threatening to life, safety or public health conditions. SBBC will require the awardee(s) to provide emergency installation, replacement and repairs within 24 hours of such declaration. 3. Emergency installation and service hours are considered after 5:00 p.m. and prior to 8:00 a.m. Monday through Friday, after 5:00 p.m. Friday and before 8:00 a.m. for weekend or emergency work and all SBBC-recognized holidays, or at any time that a District Maintenance Supervisor declares a situation to be an emergency. EXTERIOR LUMINARIES 1. If required, submit shop drawings and product data and/or samples when requested by the District Maintenance Supervisor assigned. The shop drawings must be of a sufficient size to show necessary detail for each luminaire type, and its components. Catalog cuts or scale drawings will not be acceptable. 2. Shop drawings may include but may not be limited to manufacturer's dimensioned scale drawings showing in complete. detail the fabrication of all .luminaires including finish, metal thickness, fabrication methods, support method, ballasts, socket type of shielding, reflectors, provisions for relamping, EPA for, and all other information to show compliance with NEC and UL. 3. Luminaire details may vary slightly from those shown on drawings provided the changes do not adversely affect size of installation, durability, performance or appearance of the luminaire. SBBC reserves the right to subject materials to photometric testing at an independent testing laboratory. 4. Shop drawings and supporting calculations that contain structural information shall be signed and sealed by a State of Florida-registered Professional Engineer. VENDOR NAME: MA/Ir 7 L- Bid No. 24-052R Page 18 of 31 Pages The School Board of Broward County, Florida SECURITY AND SPORT LIGHTING SYSTEMS, SURVEY IDENTIFICATION, PREVENTIVE MAINTENANCE, REPAIR AND INSTALLATION SECTION 6, BID SPECIFICATIONS (Continued) EXTERIOR LUMINAIRES ' 5. When requested, awardee(s) must submit for review and approval one representative sample of any luminaire or component required under the scope of a specific project. After review and approval, luminaire materials are to be shipped to the location indicated by the District Maintenance Supervisor assigned. Samples are to be provided at no charge to SBBC. Luminaire parts and components not specifically identrfied or indicated are to manufactured of materials appropriate for their function and resistant to corrosion and thermal and mechanical stresses encountered in the normal application and functioning of the luminaries with any particular emphasis on south Florida climatic conditions. 6. All cast parts, including die-cast members are to be of uniform quality, free from blow holes, pores, hard spots, shrinkage defects, cracks or other imperfections that affect strength and appearance, or are indicative of inferior metals or alloys. Exterior surfaces which do not otherwise receive a finishing coating: machined, sanded or similarly treated areas, such as extruded metal parts. All finished castings shall be given a minimum of one coat of baked-on clear methacrylate lacquer unless a painted finish is specified. 7. Manufacturer shall have a minimum of 10 years of experience in the design and production of their products listed in this section. PARKING LOT LIGHTING 1. Minimum of 1foot-candle with a maximum of 12:1, not to exceed 0.05W per square foot. 2. Indicate light loss factor (LLF). a) The suggested standard for a metal halide luminaire's LLF equals 0.75W. b) For high-pressure sodium luminaries, the LLF standard equals 0.90W. c) SBBC reserves the right of actual performance verification. Computer analysis shall be based upon a 10 foot grid. 3. Concrete poles must achieve a minimum 28-day compressive strength of 8,000 PSI. Cement shall conform to the latest requirements of Type III Portland Cement in accordance with ASTM-C150. Maximum size aggregate may be 3/4-inch (19mm} or 3/4 of the clear spacing between reinforcing steel and surface of pole. Any water reducers, retarders, or accelerating admixtures must conform to ASTM-C494. Water shall be free from foreign materials in amounts harmful to concrete. and. embedded steel. VENDOR NAME: MA/Ir ~~ Bid No. 24-0528 Page 19 of 31 Pages The School Board of Broward County, Florida SECURITY AND SPORT LIGHTING SYSTEMS, SURVEY IDENTIFICATION, PREVENTIVE MAINTENANCE, REPAIR AND INSTALLATION SECTION 6 BID SPECIFICATIONS (Continued) PARKING LOT LIGHTING (Continued) 4. Steel reinforcement and fastener standards: a) Deformed steel reinforcement shall conform to requirements per ASTM-A615 for Grade 60 Rebar. b) Prestressed steel reinforcement shall conform to uncoated 7-wire, stress-relieved strand per ASTM-A416. c) Steel spiral reinforcement shall conform to the requirements per ASTM-A82 and shall not be less than 0.150-inch diameter. d) All structural steel hardware and anchor bolts must conform to ASTM-A36 with zinc alloy AC41 A shall conform to ASTM-8240 possessing ahot-dipped galvanized finish per ASTM-A153. e) Anchor bolts' threaded end to be HDG for minimum of 12-inch nuts, with washers and spacers to be fabricated of HDG Steel. 5. Finishing standards: a) Luminaire finish should be applied in a manner that will assure a durable wear-resistant surfacing. Prior to finishing, hot clean surface by accepted chemical means and receive corrosion inhibiting (phosphating) treatment assuring positive paint adhesion. b) Exposed metal surfaces, except chromium plated parts, shall be given an even coat of high-grade methacrylate lacquer, or transparent epoxy. c) Aluminum surfaces exposed to weather must receive a duranidic finish for corrosion resistance. d) Sheet steel Luminaire housings, iron and steel parts, which have not received corrosion inhibiting (phosphating or bonderizing) treatment are to be utilized in exterior applications and made corrosion- resistant by zinc-, hot-dipped zinc galvanizing or cadmium-plating after completion of all forming, welding, or drilling operations. e) The minimum thickness of above protective coatings must be: (1) Hot-dipped galvanized zinc coating - .0005 inch. (2) Cadmium-plating - .0001 inch. (3) Electroplate parts operated under temperatures injurious to hot-dipped galvanizing. 6. Painted reflectors must be completely formed before application of primer and enamel color coatings. Reflectors and bodies for fluorescent lamp luminaires made of steel of the thickness specified, have abaked-on white synthetic enamel finish and given a suitable primer and white color coats properly applied. 8. If requested by the District Maintenance Department Supervisor assigned, awardee must submit a sufficient quantity of flat steel panels having the identical primer and color coats applied in the same manner as proposed for the contract items, for subjection to any one or all of the tests listed herein by an SBBC-approved independent testing laboratory. The panels must be of a suitable size and drilled as necessary for a particular test procedure. SBBC will bear the cost of all required tests if they pass; the awardee will bear the cost of testing if they fail. VENDOR NAME: MA/Ir ~~ Bid No. 24-052R Page 20 of 31 Pages The School Board of Broward County, Florida SECURITY AND SPORT LIGHTING SYSTEMS, SURVEY IDENTIFICATION, PREVENTIVE MAINTENANCE, REPAIR AND INSTALLATION SECTION 6. BID SPECIFICATIONS (Continued) LAMPS 1. Provide lamps for luminaries when requested by the District Maintenance Supervisor assigned. SBBC reserves the right to provide the lamps from its own stock when it is cost effective to do so. Any remaining lamps not used in any project remain the property of SBBC. 2. Lamps as specified for the individual luminaries or lighting equipment must be .delivered and installed, leaving luminaries completely tamped and in normal operating condition. 3. Lamps produced by the manufacturers such as General Electric, Osram/Sylvania Lighting or Phillips should be used. Fluorescent lamps should be F32T8/RS/CW (2900 Lumens), energy savings unless specifically noted othenNise. 4. All incandescent lamps must be IF (inside frost) and rated for nominal operation at 130V, extended service, unless specifically noted othervrise. 120V lamps are NOT acceptable. REFLECTORS 1. Reflectors, reflecting cones and baffles should be fabricated from no. 12 aluminum reflector sheets, 0.57-inch (15 gauge) or heavier, free of any tooling marks, spinning lines and be free of any marks or indentations caused by riveting or other assembly techniques. Ensure that no rivets, springs or other hardware are visible after installation. 2. Reflectors and baffles must be of first quality, polished, buffed and anodized or Alzak finished, and have a color as selected by the District Maintenance Supervisor assigned. Reflector and baffles must have modified elliptical contour and produce no apparent brightness from nadir to 40 degrees above nadir, nor the lamp image nor any part of the lamp visible from nadir to 40 degrees above nadir. 3. Aluminum reflectors, where required, are to be formed and finished as noted on drawings or as directed by the District Maintenance Supervisor assigned. Reflectors should be free from blemishes, scratches or indentations which would distort their reflective function, finished by means of the Alzak or a similar process. 4. When requested, awardee shall supply samples of colored aluminum finished in black, brass, bronze, etc., for review by the District Maintenance Supervisor assigned before fabrication. LAMPHOLDERS Lamp sockets must be rigidly and securely attached to the luminaire enclosure or husk. 2. Incandescent and metallic vapor lamp sockets must be fabricated of heavy-duty, heat-resistant porcelain. Plastic or metal sheet sockets cannot be used unless specifically requested by SBBC. 3. Fluorescent lamp sockets operating with an open circuit voltage in excess of 300V must be of the safety type, and open the supply circuit when the lamp is removed from the sockets. VENDOR NAME: MA/lr 3S Bid No. 24-052R Page 21 of 31 Pages The School Board of Broward County, Florida SECURITY AND SPORT LIGHTING SYSTEMS, SURVEY IDENTIFICATION, PREVENTIVE MAINTENANCE, REPAIR AND INSTALLATION SECTION 6. BID SPECIFICATIONS (Continued) WIRING 1. Wiring between fluorescent lampholders, associated operating and starting equipment must be of similar or heavier gauge than the leads furnished with the approved types of ballasts and have equal or better insulating and heat- resistangcharacteristics. i 2. Wire within housing must be entirely covered with flexible 'woven fiberglass sleeve. Protect wiring with tape or tubing at all points where abrasion may occur. Conceal wiring within luminaire construction except where the luminaire design or mounting dictates otherwise. 3. Connections of wires to lampholder terminals and other accessories must be made in a neat and workmanlike manner and be electrically and mechanically secured with no protruding loose strands. The number of wires extending to or from the terminals of a lampholder or other accessory shall not exceed the number that the accessory is designed to accommodate. 4. Wiring channels and wire ways must be free from projections, rough or sharp edges throughout. All points or edges over which conductors must pass and may be subject to injury or wear shall be rounded or bushed. 5. Insulated bushings are to be installed at points of entrance and exit of flexible wiring. 6. Junction boxes attached to luminaires must be approved for the number of conductors indicated on the drawings with supplementary junction boxes installed where required and comply with NEC. 7. For exterior lighting, provide a fuse and fuse holder in the primary side of each ungrounded conductor for all ballasts, at the hand hole of each exterior pole-mounted luminaire or junction box for each wall-mounted luminaire. Ballasts shall be CWA for designated voltage. The approved manufacturers are: Advance, Jefferson, General Electric, Sola or Universal. All splices in ground boxes shall be sealed with approved sealing packs. Approved brand: 3M Scotch Lock 3570. All conduits entering ground boxes shall be sealed with an approved duct seal in an attempt to prevent the intrusion of water and other objects. __ _ ILLUMINATION 1. Provide illumination computer printouts for all parking lots. Provide a maintained minimum of 1foot-candle with a maximum to minimum ratio of 12:1. 3. Illumination of facade should be accomplished with multiple controlled beam floodlights as shown on luminaire schedule. Floodlights must be contained in aluminum-fabricated housings mounted vertically on the face of each pole. VENDOR NAME: MA/lr ~~ Bid No. 24-052R Page 22 of 31 Pages The School Board of Broward County, Florida SECURITY AND SPORT LIGHTING SYSTEMS, SURVEY IDENTIFICATION, PREVENTIVE MAINTENANCE, REPAIR AND INSTALLATION SECTION 6. BID SPECIFICATIONS fContinued) ILLUMINATION (Continued) Luminaries must provide 5foot-candles average with a maximum to minimum ratio of 4:1. 5. Provide computer printout of point-by-point vertical foot-candles with the shop drawings and prior to fabrication. LIGHTING CONTACTORS Lighting contactors shall be electrically operated, mechanically held with double break silver alloy contacts, fully- rated for tungsten, fluorescent or general use loads with interrupting capacity of 300 percent of rated current and NEMA I enclosure except otherwise specified. Approved manufacturers are ASCO-920RC, Square-D Class 8903, General Electric CR160M6 and Westinghouse A202. PRESTRESSED CONCRETE POLES The poles shall be fabricated in steel molds by the centrifugal spinning process or by static casting methods and have a smooth natural form finish, soft gray in color. 2. Poles shall be designed and constructed so that all wiring and grounding facilities are concealed within the pole. All hand holes, couplings, inserts for step bolts, thru-bolt holes and ground wire shall be cast into the pole during the manufacturing process. 3. Poles shall be round or square incross-section and provide a continuous taper of a minimum 0.18 inches per foot of length to maximum of 0.25 inches per foot, providing a minimum of 1-1/2 inches of concrete coverage over the reinforcing steel. 4. All cable entry holes shall be in accordance with the location and sizes as required by the District Maintenance Supervisor assigned, free from sharp edges for passages of electrical wiring. All hand hole frames shall be composed of anon-metallic, non-conductive injection molded material. 5. Poles, facade, base, anchorage and foundations shall be designed considering application of wind load and dead load. The moment at any point along the length of the pole is the sum of the moments resulting from dead loads and forces from wind loads. The wind force is equal to the wind pressure multiplied by the effective projected area of the objects involved and designed to Florida Building Code standards. 6. Submit computations of wind loading for approval demonstrating compliance with wind loading requirements. 7. Bases must be fabricated of cast-in-place or precast concrete. Provide precast concrete as manufactured by Brooks Products for Precast Corporation or by detail of Structural Engineer as shown on approved shop drawings. Awardee is responsible for providing concrete bases for all poles. 8. Provide 1 PVC conduit for a grounding conductor. VENDOR NAME: MA/Ir 3~ Bid No. 24-052R Page 23 of 31 Pages The School Board of Broward County, Florida SECURITY AND SPORT LIGHTING SYSTEMS, SURVEY IDENTIFICATION, PREVENTIVE MAINTENANCE, REPAIR AND INSTALLATION SECTION 6. BID SPECIFICATIONS (Continued) PRESTRESSED CONCRETE POLES (Continued) 9. An aluminum nameplate cast into the wall of the pole approximately 4-5 inches above the ground line identifying the manufacturer, date of manufacture, length, weight, class, SBBC, fabrication number and when required, a purchase order number. INSTALLATION 1~. Awardee must be aware that luminaire locations as indicated on the drawings are approximate. Awardee is responsible to verify future locations with any existing plans provided by the District Maintenance Department or other reference data prior to installation. Awardee is also responsible to check for adequacy and non-interference with other equipment. 2. Manufactured poles shall be lifted and supported during manufacturing, stockpiling, transporting and erection operations only at the points shown on the shop drawings. Transportation, site handling, and erection shall be performed with acceptable equipment and methods, and by qualified personnel. 3. Upon completion of the installation, the luminaires and lighting equipment must be in complete operating order, free from defects in condition and finish. At the time of final inspection, luminaires and equipment must be fully tamped, and be complete with required lenses of diffusers, reflectors, side panels, louvers or other components necessary for the proper functioning of the luminaires. Luminaires and equipment must be clean and free from dust, plaster or paint spots. Any reflectors, lenses, diffusers, side panels or other parts damaged prior to the final inspection must be replaced by the awardee at no additional expense to SBBC. 4. Housings installed directly in concrete should be fabricated of hot•dipped galvanized steel or cast aluminum. Where cast aluminum housings are used, provide two coats of asphaltum paint prior to installation. 5. Provide 1/8-inch thick x 2-inch diameter solid neoprene grommets at every mounting point for all luminaires surface- mounted to concrete structure to prevent direct contact of housing to concrete. 6. Adjust all directional luminaires to obtain the most uniform light distribution. Orient similar luminaires consistently. Coordinate luminaires with speakers, air grilles, pipes and ductwork. 7. Luminaire bottoms, edges and ends of rows must be even. Rows shall be straight, aligned and equally spaced in ....distinct .areas. Clean all luminaires of debris and fingerprints and adjust trim to fit surface snuggly. Provide all necessary hangers and mounting accessories for a complete installation. 8. Locate the fluorescent luminaires in the equipment rooms to provide the best illumination of the equipment already installed. Use chains or rods to support luminaries installed below ducts and pipes, as required. Install luminaires after pipes and ducts are installed. 9. After the installation of luminaires is completed, adjust luminaires after dark under the supervision of the District Maintenance Supervisor assigned. VENDOR NAME: MA/Ir 3 ~~ Bid No. 24-052R Page 24 of 31 Pages The School Board of Broward County, Florida SECURITY AND SPORT LIGHTING SYSTEMS, SURVEY IDENTIFICATION, PREVENTIVE MAINTENANCE, REPAIR AND INSTALLATION SECTION 6, BID SPECIFICATIONS (Continued) INSTALLATION (Continued) 10. Upon completion of the luminaire projects, tum on lighting for a continuous 48-hour period in order to observe, replace any burned-out lamps, defective ballasts, fuses and related material. GROUNDING Install complete grounding system in accordance with NEC 250. 2. Measure ground grid resistance with earth test megger and install additional ground rods and conductors as required until resistance to ground does not exceed 5 ohms. 3. Ground bus shall be a minimum of 4 x 1/4 inch copper, mounted on insulating standoff, complete with lugs for connecting grounding cables. 4. Ground rods shall be copper clad steel, 3/4 inch in diameter x 10 feet long, minimum. 5. Supplement the grounded neutral of the secondary distribution system by an equipment grounding system. Arrange the equipment grounding system so that all non-current carrying items in close proximity with electrical circuits are maintained continuously at ground potential and provided with a low impedance path for ground fault currents. The system must comply with the NEC 250, modified as indicated and/or specified. 6. The basic grounding system shall utilize the reinforcing bars in the footings of the building supplemented by ground rods and a connection to a cold water pipe where required to meet the test requirements specified. 7. Provide, in conduit, a green insulated copper ground conductor as required to the main metallic water service entrance and connect to the supply side of same by means of ground clamps with the conduit: bonded to the ground conductor at each end. 8. Low voltage system neutrals shall be grounded at the related transformers to the feeder ground and to the nearest cold water line all in accordance with NEC. 9. Ground conductors, connections and straps must be provided in accordance with NEC. a) Equipment grounding conductors must be provided with green insulation, the same type as the associated phase conductors, but not exceeding 600V. b) The related feeder grounding conductors are to be connected to the grounding bar with compression indent-type connectors or as specified. 10. A feeder serving several panel boards must be provided with a continuous grounding conductor which is connected to each related cabinet grounding bar. VENDOR NAME: MA/Ir 3~ Bid No. 24-052R Page 25 of 31 Pages The School Board of Broward County, Florida SECURITY AND SPORT LIGHTING SYSTEMS, SURVEY IDENTIFICATION, PREVENTIVE MAINTENANCE, REPAIR AND INSTALLATION SECTION 6. BID SPECIFICATIONS (Continued) GROUNDING (Continued) 11. Low voltage distribution systems must be provided with a separate green insulated equipment-grounding conductor for each three-phase or single-phase feeder. The required grounding conductor shall be installed in the common conduit with the related phase conductors. Where there are parallel feeders installed in more than one raceway, provide each raceway with a green insulated equipment ground conductor. 12. Single phase branch circuits required for lighting and receptacles shall consist of phase and neutral conductors installed in common metallic conduits. Provide flexible metallic conduit equipment connections utilized in conjunction with the branch circuits with approved grounding terminals at each end. Provide single phase branch circuits required for special equipment and all branch circuits installed in nonmetallic conduits with a separate grounding conductor. 13. Provide in panel boards and other electrical equipment the number and size of pressure connectors on all equipment grounding bars required for the termination of the equipment grounding conductors. In addition to the active circuits, provide pressure connectors for all spares and spaces. 14. Provide each electrical expansion fitting with a flexible copper ground securely bonded by approved grounding straps on each end of the fitting. 15. Provide ground conductor from equipment ground bus in motor control center through conduit and flexible metallic conduit to ground terminal in connection box mounted on motor. Where motor has separate starter and disconnect device, the ground conductor originates at the ground bar in the panel board or switchboard supplying these motors and be bonded to each starter and disconnect device enclosure. 16. Where electric devices such as electric heaters are installed in air ducts, provide a green insulated equipment ground conductor size based on the rating of the over current device supplying the unit. Bond the conductor to each unit air duct, and to the ground in the panel board. 17. For conduit ground continuity, locknuts, bushings, joiners and similar conduit fittings: made up sufficiently tight to assure a continuous and permanent metal-to-metal flow throughout each system. Where conduits terminate without mechanical connection to a metallic housing of electrical equipment, provide each conduit with a ground bushing and each bushing connected with a bar copper conductor to the ground bus in the electrical equipment. 18. Provide an unspliced_main bonding .jumper to connect the .equipment grounding conductor and the service- equipment enclosure to the grounded conductor of the system within the service equipment or within the service conductor enclosure. 19. Communication grounding requirements are: a) Telephone: Provide 1 no. 6 from main ground bus to ground bus on telephone equipment board b) Fire alarm and detection: Provide 1 no. 8 to nearest ground bus c) Television distribution system: Provide 1 no. 8 to nearest ground bus d) Public address system: Provide 1 no. 8 to the nearest ground bus e) Computer networking: Provide 1 no. 6 to the nearest ground bus. VENDOR NAME: MA/lr ~~ Bid No. 24-052R Page 26 of 31 Pages The School Board of Broward County, Florida SECURITY AND SPORT LIGHTING SYSTEMS, SURVEY IDENTIFICATION, PREVENTIVE MAINTENANCE, REPAIR AND INSTALLATION SECTION 6. BID SPECIFICATIONS (Continued) GROUNDING (Continued) 20. Installation requirements: a) End-to-end luminaires shall be continuously bonded b) Grounding contacts of receptacles shall connect to asystem-grounding conductor, NOT the system neutral, by a minimum no. 12 AWG stranded copper wire. The resistance between the contacts and solid earth ground must not exceed 3 ohms. c) Bond all metal parts. Make equipment and bus connections with suitable lugs or clamps. Cadweld all wire- to-ground rod joints. Cadweld all wire-to-wire joints no. 1/0 and over. d) Bond all conduits stubbing under switchboards, transformer and similar locations using bonding bushings. e) Provide a bond wire in all flexible metal conduits and connect to the boxes at each end in an approved manner f) Use PVC for sleeving grounding conductors, except that where sleeves are subject to extreme injury use rigid metal conduit bonded at both ends g) The TV antenna ground wire shall be connected to the main grounding system h) Paint buried joints with red glyptal i) Ground all transformer secondaries per NEC 250 unless shown othenruise on the drawings j) The resistance to ground must be tested and logged by the awardee in the presence of the District Maintenance Supervisor assigned in order to assure less than 5 ohms resistance. Testing will be conducted per NEC and Institute of Electrical and Electronic Engineers (IEEE)142 recommended practices after the complete system has been fully grounded. k) For exterior light poles and sport lighting, provide a ground rod inside the Quazite ground box near pole bases with no. 6 AWG copper wire from the pole to the top of the ground rod; per NEC 250.70, Methods of Grounding and Bonding Copper Connection to Electrodes. I) Provide and insulated green equipment grounding conductor, sized per NEC 250.122, Minimum Size Equipment Grounding Conductors for Grounding Raceway and Equipment, in each power and/or lighting raceway. Awardee shall bond all associated metal parts of the pole lighting system to the equipment ground conductor. VENDOR NAME: MA/Ir Bid No. 24-052R Page 27 of 31 Pages The School Board of Broward County, Florida SECURITY AND SPORT LIGHTING SYSTEMS, SURVEY IDENTIFICATION, PREVENTIVE MAINTENANCE, REPAIR AND INSTALLATION SECTION 6, BID SPECIFICATIONS (Continued) PROJECT PROPOSALS The following proposed project is strictly an outline of the installation work that MAY be envisioned under this contract. Funding and the particular details, specifications and scope for this proposed project or any other project during the term of this contract may be amended, changed or deleted at the sole discretion of the Co-operative agency. Agencies are NOT required to use this contract as their sole source of awardee(s) to perform this type of work. \ a) Location: City of Tamarac b) Facility: Tamarac Park; 7501 North University Drive c) Outline of scope: Replacement of 13 each, 85-foot poles and 92 each, 1500W lamps. Awardee will be required to remove existing poles and wiring. VENDOR NAME: MA/Ir ~~ Bid No. 24-052R Page 28 of 31 Pages SECTION 7, ATTACHMENT 1 THE SCHOOL BOARD OF BROWARD COUNTY, FLORIDA SWORN STATEMENT PURSUANT TO SECTION 287.087, FLORIDA STATUTES. AS CURRENTLY ENACTED OR AS AMENDED FROM TIME TO TIME. ON PREFERENCE TO BUSINESSES WITH DRUG-FREE WORKPLACE PROGRAMS. THIS FORM MUST BE SIGNED AND SWORN TO IN THE PRESENCE OF A NOTARY PUBLIC OR OTHER OFFICIAL AUTHORIZED TO ADMINISTER OATHS. This sworn statement is submitted to The School Board of Broward County, Florida, by (Print individual's name and tifie) for (Print name of entity submitting sworn statement) whose business address is and (if applicable) its Federal Employer Identification Number (FEIN) is (If the entity has no FEIN, include the Soaal Security Number of the individual signing this sworn statement: I certify that I have established adrug-free workplace program and have complied with the following: 1. Published a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition. 2. Informed employees about the dangers of drug abuse in the workplace, the business' policy of maintaining adrug-free workplace, any available drug counseling, rehabilitation and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations. 3. Given each employee engaged in providing the commodities or contractual services that are under bid a copy of the statement specified in subsection (1). 4. In the statement speafied in subsection (1), notified the employees that, as a condition of working on the commodities or contractual services that are under bid, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any violation of chapter 893 or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than five days after such conviction. 5. Will impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program 'rf such is available in the employee's community by, any employee who is so convicted. 6. Am making a good faith effort to continue to maintain a drug free workplace through implementation of this section. (Signature) Sworn to and subscribed before me this day of , 20_. Personally Known OR Produced identification Notary Public -State of My commission expires (Type of identification) FORM: #4530 3/93 VENDOR NAME: MAllr (Printed, typed or stamped commissioned name of notary public) ~i ~ Bid No. 24-052R Page 29 of 31 Pages The School Board of Broward County, Florida SECURITY AND SPORT LIGHTING SYSTEMS, SURVEY IDENTIFICATION, PREVENTIVE MAINTENANCE, REPAIR AND INSTALLATION SECTION 7, ATTACHMENT 2 INSURANCE REGIUIREMENTS Proof of the following insurance will be furnished by the awardee tolthe Board by Certificate of Insurance. Such certificate must contain a provision for notification to the Board 30 days in advance of any material change in coverage or cancellation. SBBC shall be named as an additional insured under the General Liability policy including Products Liability. Include the Bid Number on the Certificate. A. General Liability Insurance with limits of not less than $1,000,000 per occurrence combined single limit for bodily injury and property damage. B. Product Liability or Completed Operations Insurance with bodily injury limits of liability of not less than $1,000,000 per occurrence and $1,000,000 aggregate. C. Auto Liability Insurance covering all owned, non-owned and hired vehicles used in connection with this bid, with bodily injury limits of liability of not less than $1,000,000 per person; and $1,000,000 per occurrence and property damage limits of not less than $1,000,000. D. Worker's Compensation in accordance with Florida Statutory limits and Employer's Liability Insurance. The insurance policies shall be issued by companies qualified to do business in the State of Florida and grant The School Board of Broward County, Florida thirty days of advanced written notice of a cancellation, expiration or any material change in the specified coverage. The insurance companies must be rated at least A• VI by AM Best or Aa3 by Moody's Investor Service. All policies must remain in effect during the performance of the contract. Prior to the commencement of any work the awardee must provide SBBC Purchasing Department with a Certificate of Insurance which is evidence of the above coverage and with SBBC named as an additional insured. Any questions as to the intent or meaning of any part of the above required coverages should be submitted in writing in accordance with General Condition 6. See also General Conditions 13 and 21. VENDOR NAME: MA/lr ~ `I Bid No. 24-052R Page 30 of 31 Pages The School Board of Broward County, Florida SECURITY AND SPORT LIGHTING SYSTEMS, SURVEY IDENTIFICATION, PREVENTIVE MAINTENANCE, REPAIR AND INSTALLATION SECTION 7, ATTACHMENT 3 "FUNDING OUT" -TERMINATION -CANCELLATION Florida School Laws prohibit School Board from creating obligations on anticipation of budgeted revenues from one fiscal year to another without year to year extension provisions in the agreements. It is necessary that fiscal funding out provisions be included in all Bids/RFPs in which the terms are for periods of longer than one year. Therefore, the following funding out provisions are an integral part of this BidIRFP, and must be agreed to by all bidders: • The School Board may, during the contract period, terminate or discontinue the items or services covered in this BidIRFP only at the end of the School Board's then current fiscal year upon 30 days prior written notice to the awardee(s). Such prior written notice will state: a. That the lack of appropriated funds is the reason for termination, and b. Agreement not to replace the items or services being terminated with items or services with functions similar to those performed by the items or services covered in this Bid/RFP from another vendor in the succeeding funding period. "This written notification will thereafter release the School Board of all further obligations in any way related to such items or services covered herein". This completed statement must be included as part of any lease agreement submitted by the awardee. No lease will be considered that does not include this provision for "funding out'. VENDOR NAME: MAllr ~l S' ~~1 k ~~~f fix! ~? Y..r :dx~1::r ,^L~~~,:: - :,'l 1 ~ a.N ~~~ . . If your company will not be submitting a bid in response to this Invitation to Bid or Request for Proposal, please complete this Statement of "No" Bid Sheet and return, prior to the BidlRFP Due Date established within, to: The School Board of Broward County, Florida Purchasing Department Suite 323 7720 West Oakland Park Boulevard Sunrise, Florida 3351 This information will help The School Board of Broward County, Florida in the preparation of future Bids and RFPs. BidlRFP Number: Company Name: Contact: Address: Telephone: Facsimile: ,1 Reasons for "NO" Bid: Unable to comply with product or service specifications. Unable to comply with scope of work. Unable to quote on all items in the group. Insufficient time to respond to the Invitation to Bid. Unable to hold prices firm through the term of the contract period. Our schedule would not permit us to perform. Unable to meet delivery requirements. Unable to meet bond requirements. Unable to meet insurance requirements. Other (Specify below) Comments: Signature: Date: Page 31 of 31 Pages Title: ~~EATTACHMENT A DISTRICT MAINTENANCE DEPARTMENT DISTRICT ELECTRIC EXTERIOR SECURITY AND SPORTS LIGHTING PREVENTIVE MAINTENANCE AND SURVEY IDENTIFICATION FORM Reports generated will be provided in electronic format on CD-ROM SECTION 1: FACILITY NAME AND LOCATION: MAINTENANCE AREA: STENCILED COLOR CODE: LOCATION No: NORTH ^ GREEN ^ POLE No: Pole numbering accomplished clockwise from front of school. POLE TYPE: ALUMINUM ^ POLE HEIGHT: ft VOLTAGE: LAMP WATTAGE: FIXTURE TYPE: NUMBER OF FIXTURES: BULL HORN: BRACKET: LIGHT USAGE: u CENTRAL ^ SOUTH ^ RED ^ BLUE ^ CONCRETE ^ OTHER ^ W High Pressure Sodium ^ Metal Halide ^ OTHER ^ SECURITY ^ PARKING ^ SPORTS ^ SECTION 2: Please check off from the following list after each individual item is inspected and verified for compliance. ^ 1. Check physical condition of light pole, base, hand hole cover and base fasteners. ^ 2. Check the power feed to the fuse. Feed from panel ,Circuit No. ^ 3. Check the fuses and fuse holders and size. Fuse size ^ 4. Check for proper grounding of pole circuit, ~uazite Box and all metal parts. ^ 5. Check physical condition of fixture, wiring within the pole and arm. ^ 6. Check physical condition of fixture lenses. ^ 7. Check to see if pole has Quazite Box with steel traffic cover. 4i L~ATTACHMENT A DISTRICT MAINTENANCE DEPARTMENT DISTRICT ELECTRIC EXTERIOR SECURITY AND SPORTS LIGHTING PREVENTIVE MAINTENANCE AND SURVEY IDENTIFICATION FORM (continued) ^ 8. Check that the no. 6 AWG lightning bond wire from pole is connected to 3/4-inch x 10-foot copper-clad ground rod and copper lug on steel cover of Gluazite, Box. ^ 9. Check that all splices in the Quazite Box are sealed with approved sealing packs. Approved brand: 3M Scotch Lock 3570. ^ 10. Check current feed to fixture to detect possible wiring problems inside the pole, arm and fixture. ^ 11. Check lamp condition. ^ 12. Measure amperage and ensure that it is within specifications. Amperage of pole: NOTES: Deficiencies found: Corrective Actions Needed: Awardee: Representative Name: (Please print) Representative Signature: Date: ~~ REATTACHMENT B DISTRICT MAINTENANCE DEPARTMENT DISTRICT ELECTRIC EXTERIOR SECURITY POLE LIGHT PREVENTIVE MAINTENANCE PROGRAM COST ESTIMATE FOR REPAIRS Total Cost 1 straight-time (per bid) Total estimated hours er hour Labor $ . , p 2. ~uazite-brand PG1118DA12 box with bolt down polymer concrete cover (PG1118HA0017) with Electric logo ........................................................................................................... $ 3. Bond existing steel cover with no. 6 wire and tie into the equipment grounding conductor ....................... $ 4. 3/4-inch x 10-foot copper clad ground rod with 3/4-inch clamp .................................................................. $ 5. 3M 3570 epoxy kit with 3M scotch lock wire nut ........................................................................................ $ 6. HEB AA in tine fuse holder ......................................................................................................................... $ 7. KTK fuse 5-20 amp .................................................................................................................................... $ 8. Bond the hand hole cover of the pole andlor metal pole and tie into the equipment grounding conductor .................................................................................................................................. $ 9. 50-150W high-pressure sodium lamp ........................................................................................................ $ 10. 200-400Whlgh-pressure sodium lamp ...................................................................................................... $ 11. 1000Whlgh-pressure sodium lamp ........................................................................................................... $ 12. 70-175W metal halide lamp ....................................................................................................................... $ 13. 250-400W metal halide lamp .......................................................................................................:............. $ 14. 1000W metal halide lamp ........................................................................................................................... $ 15. 1000W metal halidelhigh pressure sodium shoe box fixture ...................................................................... $ 16. 1000W metal halidelhigh pressure sodium flood fixture ............................................................................ $ 17. 50-150W high-pressure sodium ballast kit ................................................................................................. $ 18. 250-400W high-pressure sodium ballast kit ............................................................................................... $ 19. 1000W high-pressure sodium ballast kit .................................................................................................... $ 20. 70-100W metal halide ballast kit ................................................................................................................ $ 21. 175W metal halide ballast kit ..................................................................................................................... $ 22 250-400Wmetal halide ballast kit ..:.:.:......................:................................................................................ $ 23. 1000W metal halide ballast kit ................................................................................................................... $ 24. 1500W metal halide ballast kit ................................................................................................................... $ 25. 400W metal halide/high pressure sodium shoe box fixture ........................................................................ $ 26. 400W metal halidelhigh pressure sodium flood fixture .............................................................................. $ 27. Replacement fixture lens (security, sports light or parking Iot) ................................................................... $ 28. Replace security light fixture ...................................................................................................................... $ 29. Replace sports light fixture ......................................................................................................................... $ ..................................................................... ht fixture lot li ki l $ 30. ............................................. g ng ace par Rep y5 L~ATTACHMENT C DISTRICT MAINTENANCE DEPARTMENT DISTRICT ELECTRIC PROCEDURES FOR PREVENTIVE MAINTENANCE PROGRAM COST ESTIMATE FOR PREVENTIVE MAINTENANCE SECURITY AND PARKING LOT LIGHTING 1. Based on awardee's labor rate (Using a truck with 55-foot boom) Cost per Pole Elementary schools only $ Middle, High schools or Centers $ Other facilities $ 2, Provide one completed data sheet per pole to District Electric. 3. Pole numbers to be stenciled vertically a minimum of 4 inches high, color-coded per the assigned Maintenance Area, 6 feet above the ground. SPORTS FIELD LIGHTING (Football, Softball, Baseballl Cost per Pole 1. Based on awardee's labor rate (Using a truck with 105-foot boom) Elementary schools only $ Middle, High schools or Centers $ Other facilities $ 2. Provide one completed data sheet per pole to District Electric. 3. Pole numbers to be stenciled vertically a minimum of 4 inches high, color-coded per the assigned Maintenance Area, 6 feet above the ground, facing outward from the field. ~~ RESOLUTION No. 2004- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS AUTHORIZING THE CITY MANAGER AND CITY CLERK TO EXECUTE AND ATTEST, RESPECTIVELY, THAT CERTAIN AGREEMENT FOR SECURITY AND SPORTS LIGHTING WITH FLORIDA ELECTRIC CONTRACTING SERVICE, INC., A COPY OF WHICH IS ATTACHED HERETO AS EXHIBIT "A"; PROVIDING FOR AUTHORITY TO THE CITY MANAGER; PROVIDING FOR INSTRUCTIONS TO THE CITY CLERK; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING AN EFFECTIVE DATE. 1 2 WHEREAS, the City of Miami Gardens has determined that it would be in the best 3 interests of the City to contract with a firm to provide security and sports lighting systems, 4 survey identification, preventive maintenance, and repair and installation for lighting in 5 the City's parks, and 6 WHEREAS, State statutes as well as the City's purchasing order permits the City 7 to rely upon contracts for services entered into by other governmental entities, and 8 WHEREAS, on April 20, 2004, the School Board of Broward County entered into a 9 Contract with Florida Electric Contracting Services, Inc. ("Florida Electric") for the 10 provision of security and sports lighting systems, survey identification, preventive 11 maintenance, and repair and installation services to the Broward County School Board, 12 and 13 WHEREAS, the City of Miami Gardens would like to piggyback on the Agreement 14 entered into between the Broward County School Board and Florida Electric, 15 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY 16 OF MIAMI GARDENS, FLORIDA, as follows: Page 1 Resolution No. 2004- 17 Section 1. ADOPTION OF REPRESENTATIONS: The foregoing Whereas 18 paragraphs are hereby ratified and confirmed as being true, and the same are hereby 19 made a specific part of this Resolution. 20 Section 2. AUTHORITY: The City Manager and City Clerk are hereby 21 authorized and directed to execute and attest, respectively, that certain Agreement 22 between the City of Miami Gardens and Florida Electric Contracting Service, Inc., a copy 23 of which is attached hereto as Exhibit A. 24 Section 3. INSTRUCTIONS TO THE CITY CLERK: The City Clerk is hereby 25 authorized to obtain two (2) fully executed copies of the subject Agreement, with one to 26 be maintained by the City; with one to be delivered to Florida Electric Contracting Service, 27 Inc., and with one to be directed to the Office of City Attorney. 28 Section 4. EFFECTIVE DATE: This Resolution shall take effect immediately 29 30 31 32 33 34 35 36 37 38 39 40 upon its final passage. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS AT ITS REGULAR MEETING HELD ON AUGUST 11, 2004. SHIRLEY GIBBON, MAYOR Page 2 Resolution No. 2004- 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 ATTEST: RONETTA TAYLOR, CMC, CITY CLERK Prepared by SONJA K. KNIGHTON, ESQ. City Attorney SPONSORED BY: Danny O. Crew, City Manager MOVED BY: VOTE: Mayor Gibson (Yes) (No) Vice Mayor Campbell (Yes) (No) Councilman Melvin L. Bratton (Yes) (No) Councilman Oscar Braynon, II (Yes) (No) Councilwoman Audrey J. King (Yes) (No) Councilwoman Sharon Pritchett (Yes) (No) Councilwoman Barbara Watson (Yes) (No) S:Vv1IAMI\RESOS\FLAEIECT.DOC Page 3 AGREEMENT FOR SECURITY AND SPORT LIGHTING SYSTEMS, SURVEY IDENTIFICATION, PREVENTIVE MAINTENANCE, REPAIR AND INSTALLATION OF LIGHTING THIS AGREEMENT, is made as of this day of , 2004, ("Effective Date") by and between the CITY OF MIAMI GARDENS, Miami-Dade County, Florida, a municipal corporation organized and existing under the laws of the State of Florida ("CITY"), and FLORIDA ELECTRIC CONTRACTING SERVICE, INC. WITNESSETH: WHEREAS, the City of Miami Gardens has determined that it would be in the best interest of the City to contract with a firm to provide security and sports lighting systems, survey identification, preventive maintenance, and repair and installation for lighting in the City's parks, and WHEREAS, the State's statutes as well as the City's purchasing order permits the City to rely upon contracts for services entered into by other governmental entities, and WHEREAS, on April 20, 2004, the School Board of Broward County entered into a Contract with Florida Electric Contracting Services, Inc. ("Florida Electric") for the provision of the aforementioned services to the Broward County School Board, and WHEREAS, the City of Miami Gardens would like to piggyback on the Agreement entered into between the Broward County School Board and Florida Electric, NOW, THEREFORE, in consideration of the monies herein described and for other good and valuable consideration, the legal sufficiency of which is hereby acknowledged, the parties agree as follows: 1. INCORPORATION : The terms and conditions of the Contract awarded by the School Board of Broward County to Florida Electric Contracting Services, Inc., dated April 20, 2004, and Florida Electric Contracting Services, Inc.'s response to Bid/RFP No. 24-052R, attached hereto as Exhibits "A" and "B" are incorporated herein by reference and made a specific part hereof, subject to the following amendments: a. The terms, "School Board of Broward County" , "School Board", and "Broward County", as referenced in the Agreement, shall refer to the City of Miami Gardens. b. The term of this Agreement shall be effective for a term of one (1) year and shall be automatically renewable unless otherwise terminated by the parties. 2. INVOICING: Invoices received from CONTRACTOR pursuant to this Agreement shall be reviewed and approved by the CITY's representative. If there is no objection to the invoice, the CITY shall pay the full invoice amount within 30 days of the CITY's receipt of the invoice. If there is a dispute as to the invoiced amount, the CITY shall notify CONTRACTOR of the dispute within 15 days of the CITY's receipt of the invoice. The CITY shall pay CONTRACTOR the undisputed invoiced amount within 30 days of receipt of the invoice. The disputed amount of the invoice shall not be paid by the CITY until a resolution has been reached between the CITY and CONTRACTOR as to the disputed portions of the invoice. 3. AVAILABILITY OF FUNDS: The obligations of the CITY under this Agreement are subject to funds being awfully appropriated by the CITY. 4. COMPLIANCE WITH RULES AND REGULATIONS: CONTRACTOR shall comply with all laws, ordinances and regulations applicable to the services contemplated herein, especially those applicable to conflicts of interest and collusion. CONTRACTOR is presumed to be familiar with all Federal, State and local laws, ordinances, codes, rules and regulations that may in any way affect the services offered, including all OSHA requirements. 5. INSURANCE: The CONTRACTOR shall not commence work under this Agreement until it has obtained all Insurance required under this paragraph and such insurance has been approved by the CITY. All insurance policies shall be issued by companies authorized to do business under the laws of the State of Florida. The CONTRACTOR shall furnish Certificates of Insurance to the CITY'S representative upon execution of this Agreement. The Certificates shall clearly indicate that CONTRACTOR has obtained insurance of the type, amount, and classification as required for strict compliance with this paragraph and that no material change or cancellation of the insurance shall be effective without thirty (30) days prior written notice to the CITY'S representative. Compliance with the foregoing requirements shall not relieve CONTRACTOR of its liability and obligations under this Agreement. The standard insurance certificate language that states "Endeavor To," must be eliminated. CONTRACTOR shall carry public liability insurance in the amount of 1,000,000.00; Bodily Injury, and Property Damage insurance in the amount of $1,000,000.00, in order to protect the CITY from any claims resulting from accidents arising from the activity provided for in this Agreement. In addition, CONTRACTOR shall carry a minimum of $500,000.00 in automobile liability insurance and provide to the CITY. The CONTRACTOR shall maintain, during the life of this Agreement, adequate Workers' Compensation Insurance and Employer's Liability Insurance in at least such amounts as are required by law for all of its employees per Florida Statutes. 6. INDEMNIFICATION/HOLD HARMLESS: CONTRACTOR further agrees to indemnify and hold harmless the CITY, its elected and appointed officers, agents, servants, and employees, from and against any and all claims, demands, or causes of action sustained by any third party, arising out of, by reason of, resulting from, or in conjunction with CONTRACTOR's performance under this Agreement. This indemnification includes, but is not limited to, the performance of this Agreement by CONTRACTOR, or any act or omission of CONTRACTOR, its subcontractors, agents, servants, contractors, patrons, guests or invitees and includes any costs, attorneys' fees, expenses, through appeal, and liabilities incurred in the defense of any such claims or the investigation thereof. Nothing contained herein shall be deemed a waiver of sovereign immunity by the CITY. The parties agree that 1 % of the total compensation paid to CONTRACTOR for performance of this Agreement shall represent the specific consideration for CONTRACTOR indemnification of the CITY. 7. PARTIES RELATIONSHIP: It is understood and agreed that nothing contained in this Agreement shall be deemed to create a partnership, joint venture, other association, or employer/employee relationship between CONTRACTOR and the CITY. CONTRACTOR shall be in the relation of an independent contractor and is to have the entire charge, control, and supervision of the work to be performed hereunder. The CONTRACTOR does not have the power to bind the CITY in any promise, agreement, or representation other than as provided for in this Agreement. 8. TERMINATION: This Agreement may be terminated by the CITY, with or without cause, upon thirty (30) days written notice to CONTRACTOR. This Agreement may be terminated immediately by the CITY if the services do not comply with the specifications stated herein, or fails to meet with the CITY's performance standards. either party upon sixty (60) days written notice, with or without cause. Upon termination, if CONTRACTOR shall be paid for services actually rendered to the CITY's satisfaction through the date of termination. 9. PERSONNEL: CONTRACTOR represents that it has or will secure at its own expense all necessary personnel required to perform this Agreement. Such personnel shall not be employees of or have any contractual relationship with the CITY. All of the services required hereunder shall be performed by CONTRACTOR or under its supervision, and all personnel engaged in performing the services shall be fully qualified and, if required, authorized or permitted under State and Local laws to perform such services. The CONTRACTOR warrants that all services shall be performed by skilled and competent personnel. 10. SUBCONTRACTING: The CONTRACTOR, its subcontractors, agents, servants, or employees agree to be bound by the terms and conditions of this Agreement and CONTRACTOR's agreement with subcontractor(s) for work to be performed for the CITY CONTRACTOR must incorporate the terms of this Agreement. 11. NOTICES: All notices required in this Agreement shall be sent by certified mail, return receipt requested, and shall be mailed to: CITY: City of Miami Gardens 1515 N.W. 167 Street, Bldg. 5 Miami Gardens, Florida 33169 Attention: DANNY O. CREW, City MANAGER COPY TO: City Attorney C/O 1515 N.W. 167 Street, Bldg. 5 Miami Gardens, Florida 33169 Contractor: Florida Electric Contracting Service, Inc. 1445 Southwest 21St Avenue Fort Lauderdale, Florida 33312-2107 12. ATTORNEY'S FEES: Should any dispute arise hereunder, the CITY shall be entitled to recover against CONTRACTOR all costs, expenses and attorney's fees incurred by the CITY in such dispute, whether or not suit be brought, and such right shall include all of such costs, expenses and attorney's fees through all appeals or other actions. 13. WAIVER: No waiver by the CITY of any provision of this Agreement shall be deemed to be a waiver of any other provisions hereof or of any subsequent breach by CONTRACTOR of the same, or any other provision or the enforcement thereof. The CITY's consent to or approval of any act by CONTRACTOR requiring the CITY's consent or approval shall not be deemed to render unnecessary the obtaining of the CITY's consent to or approval of any subsequent consent or approval of CONTRACTOR, whether or not similar to the act so consented to or approved. 14. NON-ASSIGNABILITY: This Agreement or any portion hereof shall not be assigned or transferred by either party without the written consent of the other party. 15. NOTICE: The delivery of any items and the giving of notice in compliance with the terms of this Agreement shall be accomplished by making same, in writing, and by the delivery thereof to the party intended to receive it or by mailing the same to the address of such party as hereinafter set forth. In the event such notice is made by mail, the same shall be given via U.S. mail, Return Receipt Requested and, unless otherwise provided herein, notice or delivery by mail shall be effective when mailed. 16. BINDING EFFECT: All of the terms and provisions of this Agreement shall be binding upon and inure to the benefit of the parties hereto, their respective assigns, successors, legal representatives, heirs and beneficiaries, as applicable. 17. CONSTRUCTION: This Agreement and the terms hereof shall be construed in accordance with the laws of the State of Florida and venue for all actions in a court of competent jurisdiction shall lie in Dade County, Florida. 18. SEVERABILITY: Should any word, phrase or provision hereof be declared illegal or invalid by a court of competent jurisdiction, such declaration of illegality and/or invalidity shall not affect the remainder hereof. 19. ENTIRE AGREEMENT; MODIFICATION: No statements, representations, warranties, either written or oral, from whatever source arising, except as expressly stated in this Agreement, shall have any legal validity between the parties or be binding upon any of them. The parties acknowledge that this Agreement contains the entire understanding and agreement of the parties. No modifications hereof shall be effective unless made in writing and executed by the parties hereto with the same formalities as this Agreement is executed. 20. CAPTIONS AND PARAGRAPH HEADINGS: Captions and paragraph headings contained in this Agreement are for convenience and reference only and in no way define, describe, extend or limit the scope and intent of this Agreement, nor the intent of any provisions hereof. 21. JOINT PREPARATION: The preparation of this Agreement has been a joint effort of the parties, and the resulting document shall not, solely as a matter of judicial construction, be construed more severely against one of the parties than the other. It is the parties further intention that this Agreement be construed liberally to achieve its intent. 22. COUNTERPARTS: This Agreement may be executed in one or more counterparts, each of which shall be deemed to be an original, but all of which shall constitute one and the same agreement. 23. EXHIBITS ARE INCLUSIONARY: All exhibits attached hereto or mentioned herein which contain additional terms shall be deemed incorporated herein by reference. Typewritten or handwritten provisions inserted in this form or attached hereto shall control all printed provisions in conflict therewith. IN WITNESS WHEREOF, the parties have hereunto set their hands and seals the day and year set forth below their respective signatures. CITY OF MIAMI GARDENS Danny Crew, City Manager Date ATTEST: City Clerk Ronetta Taylor, CMC Approved as to form and legal Sufficiency: Sonja K. Knighton, City Attorney FLORIDA ELECTRIC CONTRACTING SERVICE, INC. By: Signature Date Name Type/Print Name S: \miami\agreement\security sports.doc RESOLUTION No. 2004- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AND ATTEST, RESPECTIVELY, THAT CERTAIN AGREEMENT FOR PUBLIC WORK SERVICES WITH THE FLORIDA DEPARTMENT OF CORRECTIONS FOR A TOTAL AMOUNT OF $40,000.00 PER YEAR, A COPY OF WHICH IS ATTACHED HERETO AS EXHIBIT A; PROVIDING FOR INSTRUCTIONS TO THE CITY CLERK; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING AN EFFECTIVE DATE. 1 2 WHEREAS, the Florida Department of Corrections ("FDC") operates a program 3 whereby minimum custody inmates provide services such as trash pick-up, landscaping, 4 painting and other similar tasks on behalf of municipalities, and 5 WHEREAS, the City Manager finds it in the best interests of the City to enter into 6 an Agreement with the FDC for the provision of certain services on behalf of the City, and 7 WHEREAS, pursuant to the Agreement, the City will pay the sum of Forty 8 Thousand ($40,000.00) Dollars to FDC, which sum is to cover the costs and salary of a 9 correctional officer to supervise the inmates, and 10 WHEREAS, the City will be responsible for providing all tools, equipment, 11 materials and protective gear necessary and appropriate to provide the work requested 12 by the City, and 13 WHEREAS, the City Attorney recommends that the Agreement between FDC and 14 the City include an indemnification provision whereby FDC will indemnify the City for the 15 actions of the inmates, 16 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY Page 1 lOF) RESOLUTION Agreement w/Department of Corrections for Public Works Services Resolution No. 2004- 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 OF MIAMI GARDENS, FLORIDA, as follows: Section 1. ADOPTION OF REPRESENTATIONS: The foregoing Whereas paragraphs are hereby ratified and confirmed as being true, and the same are hereby made a specific part of this Resolution. Section 2. AUTHORITY: The Mayor and City Clerk are hereby authorized and directed to execute and attest, respectively, that certain Agreement For Public Work Services With The Florida Department Of Corrections, a copy of which is attached hereto as Exhibit A. Section 3. INSTRUCTIONS TO THE CITY CLERK: The City Clerk is hereby authorized to obtain three (3) fully executed copies of the subject Agreement, with one to be maintained by the City; with one to be delivered to the Florida Department of Corrections, and with one to be directed to the Office of City Attorney. Section 4. EFFECTIVE DATE: This Resolution shall take effect immediately upon its final passage. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS AT ITS REGULAR MEETING HELD ON AUGUST 11, 2004. SHIRLEY GIBBON, MAYOR Page 2 Resolution No. 2004- 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 ATTEST: RONETTA TAYLOR, CMC, CITY CLERK Prepared by SONJA K. KNIGHTON, ESQ. City Attorney SPONSORED BY: Danny Crew, City Manager MOVED BY: VOTE: Mayor Gibson Vice Mayor Campbell Councilman Melvin L. Bratton Councilman Oscar Braynon, II Councilwoman Audrey J. King Councilwoman Sharon Pritchett Councilwoman Barbara Watson _(Yes) (No) _(Yes) (No) (Yes) (No) (Yes) (No) (Yes) (No) (Yes) (No) (Yes) (No) S: WIIAMI\RESOS\CORRECTI. DOC Page 3 City of ~I~liami Gardens 1515-200 NW 167 Street 1~Iiami Gardens, Florida 33169 - ,~-; ,, ~,', ~, ~q, f. 'oo_ MEMORANDUM Mayor Shirley Gibson Vice Mayor Aaron Campbell Councilman Melvin L. Bratton Councilman Oscar Braynon II Councilwoman Audrey King Councilwoman Sharon Pritchett Councilwoman Barbara Watson To: The Honorable Mayor and City Council Members From: Dr. Danny O. Crew, City Manager Date: August 6, 2004 Re: Department of Corrections Public Works Crew One of the City critical priorities is beautification. This includes a number of different aspects including littler removal, landscaping of medians and rights-of- way, and the upgrading of public facilities, such as our bus benches. While the budget anticipates hiring of City employees to accomplish some of the more demanding tasks, the City has an opportunity to acquire the services of the Florida Department of Corrections (FDOC) to handle some of the less demanding, but nonetheless important aspects of beautification. Over the past month, we staff has been meeting with FDOC to develop a joint public works program with the State agency to provide manpower to the City to enable us to leverage our own resources. The result of these meetings is that Warden Ronald Jones of the Florida Department of Corrections, is willing to provide six (6) minimum custody inmates to work for the City of Miami Gardens in a public works capacity. The inmates will carry out such duties as picking up trash, landscaping, painting, and other similar tasks. The inmates will work four days a week for ten hours a day, at no cost to the City. The FDC will provide a correctional officer to supervise the inmates and a vehicle for their transportation. In return, the City agrees to pay $40, 000 to FDOC to cover the salary and benefits of the supervising officer. All tools, equipment, materials and protective gear such as gloves necessary and appropriate for the performance of the work would also be provided by the City. Food and drinks will be supplied by the FDC. 1 Department of Corrections Contract Warden Jones has been successfully providing this service for municipalities for several years. The City of Sweetwater has been contracting with the FDC for over 15 years, and highly recommends the program. If we were to hire permanent employees for these positions, we could expect to spend in excess of $240,000 per year. RECOMMENDATION: That City Council approve the proposed contact with the Florida Department of Corrections to be paid for from the City's Transportation Fund. 2 Department of Corrections Contract .~ ~~ ;~ Y \ ~~ ~ ~ V ~. rn c +~ c a~ a~ L a V V F--~ F--i a--' O ~ ~ ~ Cn O ~ ~ Q ~ ~ .~ •- ~ ~ 4~ :~ ' - to ~ -~ i O -V O i ~. 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