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Home My WebLink AboutJ-7 Resolution: Agreement for Police EquipmentCity of Miami Gardens 1515-200 NW 167~h Street Miami Gardens, Florida 33169 o~"~;~IAMI %::~--"1 ffl l~ ~ Y!,1 ~~ Mayor Shirley Gibson Vice Mayor Oscar Braynon II Councilman Melvin L. Bratton Councilman Aaron Campbell Councilman Andre Williams Councilwoman Sharon Pritchett Councilwoman Barbara Watson =vv~ To: From Thru: Date: MEMORANDUM Mayor and City Council Dr. Danny O. Crew, City Manager Paul Miller, Investigations Major Pam Thompson, Procurement Manager April 11, 2007 Re: Proposed Resolution authorizing the City Manager to execute an agreement to purchase radio equipment from Miami-Dade County (MDC) for the Miami Gardens Police Department. Background: The City Council authorized the City Manager to issue bonds, whose proceeds would partially be used for capital expenditures in establishing the Miami Gardens Police Department (MGPD). When the MGPD transitions police service from MDC on December 1, 2007, communications will be an integral part of the operation. The officers will need effective communications in order to communicate with the dispatch center as well other officers in the field. The current agreement with MDC is to utilize the Miami-Dade Police Department (MDPD) Communications Center for emergency calls for service and initiate a communications center within the MGPD to answer and dispatch non-emergency calls for service. Through this agenda item, staff is requesting the purchase of dual band (700/800 MHz) hand held radios for the officers as well as 800 MHz fixed vehicle radio devices. The handheld radios are portable and allow for communication outside of the vehicle when necessary. The vehicle mounted radios will serve as the J-'~ CONSENT AGENDA RESOLUTION MIAMI-DADE COUNTY POLICE DEPARTMENT RADIO EQUIPMENT primary point of communication and emit a stronger signal which will be more effective during times of limited use such as hurricane operations. The hand held radios proposed under this item anticipate the completion of the dual band radio frequency that South Florida law enforcement agencies will be able to access. This dual band system will be implemented to improve communications among the various agencies. With the purchase the City of Miami Gardens Police Department will be at the forefront of radio communication technology hardware. Due to the fact that improved inter-agency communication is a goal of our Urban Area Security Initiative (USAI), a portion of the purchase ($105,000) will be funded with monies from the UASI. These funds are allowable under the initiative in order to upgrade the portable radios to a dual band frequency to ensure interoperability in hazardous and emergency operations. Many agencies anticipate utilizing this dual band function as it becomes available in order to increase interagency communication. The devices will be purchased and programmed by MDC and delivered to MGPD for use and installation. Various vendors were contacted to discuss the feasibility of purchasing the devices from a source other than MDC. After analysis it was determined that the purchase should be made from MDC to ensure compatibility with MDPD's radio system and create a seamless transition for the police department. Recommendation: That the City Council approve the attached resolution authorizing the City Manager to execute an agreement with Miami-Dade County for the purchase of communications devices in the amount of $1,167,308.69. RESOLUTION No. 2007- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE AN AGREEMENT TO PURCHASE RADIO EQUIPMENT FROM MIAMI-DADE COUNTY FOR THE MIAMI GARDENS POLICE DEPARTMENT IN THE AMOUNT OF ONE MILLION ONE HUNDRED SIXTY SEVEN THOUSAND, THREE HUNDRED EIGHT AND 69/100 DOLLARS ($1,167,308.69); AUTHORIZING A WAIVER OF THE COMPETITIVE BIDDING REQUIREMENTS OF ORDINANCE NO. 2005-10-48, THE CITY'S PURCHASING ORDINANCE; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING AN EFFECTIVE DATE. 1 WHEREAS, previously the City Council authorized the issuance of bonds, the 2 proceeds of which are to partially be used for capital expenditures associated in 3 establishing the Miami Gardens Police Department (MGPD), and 4 WHEREAS, it is important that when the City finally transitions all police services 5 from Miami-Dade County (MDC) on December 1, 2007, the City has adequate 6 communications equipment for the MGPD, and 7 WHEREAS, City staff is recommending that the City Council authorize the 8 purchase of dual band (700/800 MHz) handheld radios as well as 800 MHz fixed vehicle 9 radio devices for use in the MGPD, and 10 WHEREAS, since MDC is operating a Police Department, and has certain 11 purchasing arrangements which permit it to purchase the needed equipment at a 12 reduced rate, City staff is recommending that the City Council authorize the City 13 Manager to execute an Agreement with MDC for the purchase of the communication 14 devices from MDC in the amount of $1,167,308.69, and 15 WHEREAS, in accordance with the Agreement, MDC will purchase and program 16 the equipment and then deliver it to MGPD for use and installation, and 17 WHEREAS, in accordance with the City's Purchasing Ordinance, purchases of 18 this nature, are to be competitively bid; however, in light of the nature of the purchase 19 and in light of the fact that Miami-Dade County can purchase the equipment for a 20 cheaper rate than the City could if the City opted to issue a bid on the project, it is 21 recommended that the City purchase the equipment from MDC, 22 NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY 23 OF MIAMI GARDENS, FLORIDA, AS FOLLOWS: 24 Section 1. ADOPTION OF REPRESENTATIONS: The foregoing Whereas 25 paragraphs are hereby ratified and confirmed as being true, and the same are hereby 26 made a specific part of this Resolution. 27 Section 2. AUTHORIZATION: The City Council hereby authorizes the City 28 Manager to negotiate and execute an Agreement with Miami-Dade County for the 29 purchase of radio equipment for the MGPD as described on Exhibit "A" attached hereto, 30 in the amount of One Million One Hundred Sixty Seven Thousand, Three Hundred Eight 31 and 69/100 Dollars ($1,167,308.69). 32 Section 3. AUTHORIZATION: The City Council of the City of Miami Gardens 33 hereby authorizes a waiver of the competitive bidding requirements of Ordinance No. 34 2005-10-48, the City's Purchasing Ordinance for this purchase. 35 Section 4. EFFECTIVE DATE: This Resolution shall take effect immediately 36 upon its final passage. 37 PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MIAMI 38 GARDENS AT ITS REGULAR MEETING HELD ON APRIL 11, 2007. 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 ATTEST: SHIRLEY GIBBON, MAYOR RONETTA TAYLOR, CMC, CITY CLERK Prepared by SONJA KNIGHTON DICKENS, ESQ. City Attorney SPONSORED BY: DANNY CREW, CITY MANAGER MOVED BY: VOTE: Mayor Shirley Gibson (Yes) (No) Vice Mayor Oscar Braynon, II (Yes) (No) Councilman Melvin L. Bratton (Yes) (No) Councilman Aaron Campbell (Yes) (No) Councilman Andre Williams (Yes) (No) Councilwoman Sharon Pritchett (Yes) (No) Councilwoman Barbara Watson (Yes) (No) SKD/teh 129280_1.DOC 70 ~~_ DIRECTOR Media Relations Bureau Professional Compliance Bureau Police Legal Bureau DEPARTMENTAL SERVICES Investigative Support Division Crime Laboratory Bureau Crime Scene Investigations Bureau Property and Evidence Bureau Special Services Division Central Records Bureau Community Affairs Bureau Court Services Bureau Warrants Bureau Psychological Services Section INVESTIGATIVE SERVICES Criminal Investigations Division Domestic Crimes Bureau Homicide Bureau Robbery Bureau Sexual Crimes Bureau Public Corruption Investigations Bureau Special Investigations Division Economic Crimes Bureau Narcotics Bureau Strategic & Specialized Inv. Bureau March 23, 2007 Pam Thompson Procurement Manager City of Miami Gardens 1515 NW 167 Street, Suite 200 Miami Gardens, Florida 33169 Dear Ms. Thompson: Miami-Dade Police Department Communications Bureau 5680 S. W. 87th Avenue Miami, Florida 33173-1699 T 305-596-8180 F 305-596-8188 miamidade.gov The Communications Bureau received your request to add 1.60.P7170 handheld radios to .your Department's radio inventory. . Mr::Julio Suarez of the Enterprise Technology Services Department has been advised that we have no objection. to the addition of these radios to POLICE SERVICES the MDPD E.D.A.C.S. system. These radios have the capability for North Operations Division the priority talk option and Aegis digital capabilities. Miami Gardens Station Intracoastal Station NorthsideStation The. radios,.can be. programmed at the Miami=bade Radio Shopat Northwest Station 6010 ~SW~.~.8.7~~Avenue,~ Monday-through Fridayfrom..Z:30 a~.m. to Police Administrative8ureau 4:00 ~p.m. Mr. Suarez will issue new LIDs for these radios. South Operations Division Cutler Ridge Station Hammocks Station Questions may be directed to Officer Bruce Midgley at 305-273-6799. Kendall Station Midwest Station A ri lt l P l S i Sincerely g ura cu atro ect on , Uniform Services Division Airport Station Police Operations Bureau ~ ,~.~- Special Patrol Bureau - 1 SUPPORT SERVICES Thomas Gross Administration and Technology Division Communications Bureau Major Information Systems Support Bureau Systems Development Bureau Grants and Legislative Section Municipal Services Unit Budget, Planning and Resource Management Bureau Centralized Services Division Fleet Management Bureau Intergovernmental Bureau Personnel Management Bureau Training Bureau PROUDLY SERVING: TheCiry of Dotal The City of Miami Gardens The Town of Miami Lakes The Village of Palmetto Bay Y. v F ~' k s.-sf v t, ~ v ~. ~ ~ tr t 4. ~...-'~ . j [ ~j~ [~'g~^ :i{~~'~TbZ~FZ~=~~t~ ~'[)Cd1i F'' {p ~f.t~~+7'S:L.r-G ct:2:'~}r.:'.iPn 3~"+''.'l.s:r ~Ce"''.'.'.;.z:.S:L~n L;-u.'Ic.:: • L IY~t [ i• .. . ~_.yo _ -- _ __ 3..~ "' ~ ~ ..~ :r~i x S 1 ~ X1(16 ~ fi-~~~ ~ .ti.}~n hh J~~ f~~~ ~`~~~?~ ~xi ~~ ~c~~' ~i r~~,r~i~~ }~ ~_,~.~. 1636 S€~r~~~~ d~i~~~, S~~R ~ ~~~~ ~~-' -~n` ,..~ ~~~ _ _, ~,,. t...~ r j ( { _ ~ ":tom ~~~`. ..~~ _, yy i , - «~ ,~ ,~3. -.4C ~..... ,..r:.., ... .L. ~.. 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