HomeMy WebLinkAboutJ-8 Resolution: QAquatic Management Services, IncCity of ~l~liami Gardens
1515-200 NW 167~h Street
Miami Gardens, Florida 33169
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Mayor Shirley Gibson
Vice Mayor Oscar Braynon II
Councilman Melvin L. Bratton
Councilman Aaron Campbell
Councilman Andre Williams
Councilwoman Sharon Pritchett
Councilwoman Barbara Watson
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To: Mayor and City Council
From: Dr. Danny O. Crew
City Manager
Date: April 11, 2007
Re: Proposed Resolution authorizing the City Manager to negotiate and
execute an agreement for swimming pool management services
Background: The City of Miami Gardens Parks and Recreation Department has
four swimming pools, three seasonal and one year round. The Department
offers swimming lessons and open swimming to the residents at each pool.
Following a growing national trend, it has been increasingly difficult over the
years to secure qualified, experienced lifeguards and swimming instructors. This
problem is further exasperated by the fact that three of the City's pools are only
operated on a seasonal basis..
Analysis: Over the last two years staff has experienced much difficulty recruiting
for these positions in order to have all four pools opened and functional in time
for the for the summer season. In preparation for the season Recreation staff
analyzed regional pool operations and determined that based on our current
levels of service outsourcing would be most efficient method of operating the
pools. Contracting for this service will allow City staff to concentrate on much
needed improvements at the pools such as customer service efforts and routine
maintenance. Funding for this service is available in the Parks and Recreation
Department budget. The cost of the contract is $314, 200 versus the City's cost
for operations at $375,000; hence a potential savings of $60,800 for the City.
J-8) CONSENT AGENDA
RESOLUTION
AQUATIC MANAGEMENT
SERVICES, INC.
A request for proposal was prepared to retain a professional pool management
company. The proposal document #06-07-010 was prepared and advertised on
January 10, 2007. A broadcast notice was sent to 1,121 companies. Six
proposal packages were requested. The proposals were opened on January 25,
2007. Four proposals were received, however, one proposal was non-
responsive as they did not submit the required bid deposit.
A Selection/Evaluation Committee consisting of Vernita Nelson, Parks and
Recreation Director; Mayra Morales, Parks and Recreation Manager; Kara Petty,
Recreation Superintendent; Mike Sturrup, Pool Operator; and Troy Schaneman,
Water Quality Consultant with Commercial Energy Specialists, Inc. evaluated the
proposals. Written clarifications were requested of each company at this
meeting.
Upon receipt of the clarifications, the committee ranked the companies (See
attached results). The committee is recommending contracting with Aquatic
Management Services, located in Alpharetta, Georgia to provide the pool
management services. As part of their proposal AMS is prepared to provide:
• Permanent Aquatics Director to oversee the operations,
• Employment opportunities to qualified locals,
• National safety standards set by the American Red Cross,
• Trend tracking and monthly operational audits,
• Increase programming and marketing, and
• Increase in revenue.
Recommendation: That the City Council approve the attached resolution
authorizing the City Manager to negotiate and execute an agreement with
Aquatic Management Services in an amount of $314,200.00.
RESOLUTION No. 2007-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI
GARDENS, FLORIDA, AWARDING A CONTRACT TO AQUATIC
MANAGEMENT SERVICES, INC., FOR THE PROVISION OF
SWIMMING POOL MANAGEMENT SERVICES IN THE AMOUNT OF
$314,200.00; AUTHORIZING THE CITY MANAGER TO NEGOTIATE
AND EXECUTE A CONTRACT; PROVIDING FOR THE ADOPTION OF
REPRESENTATIONS; PROVIDING AN EFFECTIVE DATE.
1 WHEREAS, on January 10, 2007, the City staff advertised Bid No. 06-07-010
2 seeking requests for proposals from professional pool management companies to
3 manage the City's swimming pools, and
4 WHEREAS, four proposals were received in response to Bid No. 06-07-010, and
5 WHEREAS, City staff met to evaluate the proposals, and Aquatic Management
6 Services, Inc., has demonstrated the ability to provide the services necessary to
7 manage the City's pools, and
8 WHEREAS, the City staff is recommending that the City Council award a bid to
9 Aquatic Management Services, Inc., and authorize the City Manager to execute and
10 negotiate an Agreement with Aquatic Management Services, Inc., to provide pool
11 management services,
12 NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
13 OF MIAMI GARDENS, FLORIDA, AS FOLLOWS:
14 Section 1. ADOPTION OF REPRESENTATIONS: The foregoing Whereas
15 paragraphs are hereby ratified and confirmed as being true, and the same are hereby
16 made a specific part of this Resolution.
17 Section 2. AWARD OF CONTRACT: The City Council of the City of Miami
18 Gardens hereby awards a contract to Aquatic Management Services, Inc., in the
19 amount of $314,200.00 for pool management services.
20 Section 3. AUTHORIZATION: The City Manager is hereby authorized to
21 execute and negotiate an Agreement with Aquatic Management Services, Inc., subject
22 to the review and approval of the City Attorney.
23 Section 4. EFFECTIVE DATE: This Resolution shall take effect immediately
24 upon its final passage.
25 PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MIAMI
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GARDENS AT ITS REGULAR MEETING HELD ON APRIL 11, 2007.
ATTEST:
RONETTA TAYLOR, CMC, CITY CLERK
SHIRLEY GIBBON, MAYOR
Prepared by SONJA KNIGHTON DICKENS, ESQ.
City Attorney
SPONSORED BY: DANNY CREW, CITY MANAGER
MOVED BY:
VOTE:
Mayor Shirley Gibson
Vice Mayor Oscar Braynon, II
Councilman Melvin L. Bratton
Councilman Aaron Campbell
(Yes) (No)
(Yes) (No)
(Yes) (No)
(Yes) (No)
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Councilman Andre Williams
Councilwoman Sharon Pritchett
Councilwoman Barbara Watson
SKD/teh
129348_1.DOC
(Yes)
(Yes)
(Yes)
(No)
(No)
(No)
58
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