HomeMy WebLinkAboutK-1 Resolution: Awarding Bid for Towing ServicesCity of ~Vliami ~ard~ens
1515-200 NW 167th Street
Miami Gardens, Florida 33169
Mayor Shirley Gibson
Vice Mayor Barbara Watson
Councilman Melvin L. Bratton
Councilman Aaron Campbell Jr.
Councilwoman Sharon Pritchett
Councilman Oscar Braynon II
Councilman Andr~ Williams
Aqenda Cover Paae
Date: December 12, 2007
Fiscal Impact: No ^ Yes X Public hearing ^ Quasi-Judiciai ^
(If yes, explain in Staff Summary) Ordinance ^ Resolution X
Funding Source: N/A 1st Reading ^ 2nd Reading ^
ContracUP.O. Requirement: Yes X No^ Advertising requirement: Yes X No
Sponsor Name/Department: RFP/RFQ/Bid # RFP#07-08-004 Towing and Storage of
Danny Crew, City Manager Vehicles plus Towing, Storage and Disposal of
Abandoned Vehicles
Title
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS,
FLORIDA, AWARDING A BID TO KAUFF'S TRANSPORTATION SYSTEM
D.B.A. KAUFF'S OF MIAMI, AND WESTBROOK MOTORS, INC. AS ROTATING
CONTRACTORS FOR TOWING SERVICES; AUTHORIZING THE CITY
MANAGER TO NEGOTIATE AND EXECUTE AGREEMENTS FOR THIS
PURPOSE; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS;
PROVIDING AN EFFECTIVE DATE.
Staff Summarv
The Code Enforcement Department and the Police Department requires services for the towing,
storage and disposal of abandoned, unregistered and junked vehicles, trailers and boats that
are in the right-a-way, streets, highways, public or private property throughout the City on an as
needed basis.
Analysis:
The Code Enforcement Department intends to have a company perfiorm an initial City wide
towing of all abandoned, unregistered and junked vehicles, trailers and boats which shall be
completed within thirty calendar days. The department will then require towing, storage and
disposal services as needed. The Police Department intends to have a company perform
towing, storage and disposal services for vehicles involved in accidents, impounding and
storage of vehicles involved in investigations on an as needed basis.
Staff prepared specifications to retain a primary and secondary qualified company currently
licensed to provide towing, storage and disposal of vehicles for an initial term contract of three
years. The specifications also required the successful company to guarantee the City no less
than 10% of the gross value of all tows. The RFP #07-08-004 advertised on September 27,
2007.
K-1) CONSENT AGENDA
Awarding Bid for Towing Services
A broadcast notice was sent to 266 suppliers. Seven proposals packages were requested.
Four proposals were received, Kauffs of Miami located in Opa Locka; Westbrook Motors,
located in Hialeah; MidTown Towing of Miami, Inc. located in Miami and Seay Towing, located
in North Miami Beach. Seay Towing was non-responsive as certain required documents were
not submitted with their proposal.
A evaluation committee consisting of Danny Crew, City Manager; Maurice Murray, Assistant
Director of Code Enforcement; Carmen Quinn, Director of Code Enforcement; Chris Steer,
Assistant City Manager; and Major Alfred Lewers evaluated the proposals in accordance with
the criteria. The committee met and shorted listed the companies. A site visit was conducted to
inspect the facilities, towing vehicles and equipment of the top two companies, Kauffs of Miami
and Westbrook Motors. The committee evaluated the evidence of equipment, vehicles and
storage facilities based on the site visit. A copy of the proposal document and submittals are
available at the assistant to the mayor and council's office for review. The evaluation ranking
sheet is attached as Exhibit "A".
Staff negotiated with Kauffs of Miami and Westbrook Motors to provide towing services on a
thirty day rotation basis. Each company will provide a PerFormance Bond in the amount of
$12,500. For the initial towing of abandoned property, the City will attempt to divide the
properties equally between the two companies. Each company has agreed to do the initial
towing for free. All other terms of the contract remain the same.
Recommendation:
It is recommended that the City Council approve the attached resolution authorizing the City
Manager to negotiate and execute an agreement with Kauff's Transportation System d.b.a. as
Kauff's of Miami, and Westbrook Motors, Inc. on a rotation basis for a term contract of three
years for the services of towing and storage of vehicles plus towing, storage and disposal of
abandoned vehicles.
RESOLUTION No. 2007-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI
GARDENS, FLORIDA, AWARDING A BID TO KAUFF'S
TRANSPORTATION SYSTEMS D/B/A KAUFF'S OF MIAMI, AND
WESTBROOK MOTORS, INC. AS ROTATING CONTRACTORS FOR
TOWING SERVICES; AUTHORIZING THE CITY MANAGER TO
NEGOTIATE AND EXECUTE AGREEMENTS FOR THIS PURPOSE;
PROVIDING FOR THE ADOPTION OF REPRESENTATIONS;
PROVIDING AN EFFECTIVE DATE.
1 WHEREAS, the Code Enforcement Department and the Police Department
2 requires towing services for the storage and disposal of abandoned, unregistered and
3 junked vehicles within the City, and
4 WHEREAS, City staff prepares specifications to retain a primary and secondary
5 qualified company to provide towing services, and
6 WHEREAS, RFP No. 07-08-004 was advertised on September 27, 2007, and
7 WHEREAS, four proposals were received in response to the RFP, and
8 WHEREAS, City staff has evaluated the proposals, and have determined, that
9 based upon evaluation facilities towing vehicles and equipment, that Kauff's
10 Transportation Systems d/b/a Kauff's of Miami, and Westbrook Motors, Inc., serve as
11 rotating contractors for towing services for the City,
12 NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
13 OF MIAMI GARDENS, FLORIDA, AS FOLLOWS:
14 Section 1. ADOPTION OF REPRESENTATIONS: The foregoing Whereas
15 paragraphs are hereby ratified and confirmed as being true, and the same are hereby
16 made a specific part of this Resolution.
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Section 2. AWARD OF BID: The City Council of the City of Miami Gardens,
hereby awards a bid to Kauff s Transportation Systems d/b/a Kauff's of Miami, and
Westbrook Motors, Inc., as rotating contractors to provide towing services to the City.
Section 3. AUTHORIZATION: The City Manager is hereby authorized to
negotiate and execute Agreements with Kauff's Transportation Systems d/b/a Kauff's of
Miami and Westbrook Motors, Inc., for towing services.
Section 4. EFFECTIVE DATE: This Resolution shall take effect immediately
upon its final passage.
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MIAMI
GARDENS AT ITS REGULAR MEETING HELD ON DECEMBER 12, 2007.
SHIRLEY GIBSON, MAYOR
ATTEST:
RONETTA TAYLOR, CMC, CITY CLERK
PREPARED BY: SONJA KNIGHTON DICKENS, ESQ.
City Attorney
SPONSORED BY: DANNY CREW, CITY MANAGER
MOVED BY:
SECONDED BY:
VOTE:
Mayor Shirley Gibson (Yes)
Vice Mayor Barbara Watson (Yes)
Councilman Melvin L. Bratton (Yes)
(No)
(No)
(No)
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Councilman Oscar Braynon, II (Yes) (No)
Councilman Aaron Campbell (Yes) (No)
Councilwoman Sharon Pritchett (Yes) (No)
Councilman Andre Williams (Yes) (No)
SKD/teh
269429_1.DOC
59
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