HomeMy WebLinkAboutK-12 Resolution: P.O. to CDWCity of ~Vliami ~ard~ens
1515-200 NW 167~' Street
Miami Gardens, Florida 33169
Aaenda Cover Paqe
Date: December 12, 2007
Mayor Shirley Gibson
Vice Mayor Barbara Watson
Councilman Melvin L. Bratton
Councilman Aaron Campbell Jr.
Councilwoman Sharon Pritchett
Councilman Oscar Braynon II
Councilman Andr~ Williams
Fiscal Impact: No ^ Yes X Public hearing o Quasi-Judicial o
(If yes, explain in Staff Summary) Ordinance ^ Resolution X
Funding Source: IT DIVISION 1st Reading ^ 2nd Reading ^
ContracUP.O. Requirement: Yes X No^ Advertising requirement: Yes No X
Sponsor Name/Department: RFP/RFQ/Bid #
Danny Crew, City Manager
Title
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI
GARDENS, FLORIDA, AUTHORIZING THE CITY MANAGER TO ISSUE
A PURCHASE ORDER IN AN AMOUNT NOT TO EXCEED $194,000.00,
TO CDW GOVERNMENT, INC., IN ACCORDANCE WITH THAT
CERTAIN STATE OF FLORIDA CONTRACT NO. 250-000-03-1;
PROVIDING FOR THE ADOPTION OF REPRESENTATIONS;
PROVIDING AN EFFECTIVE DATE.
StafF Summarv At the September 12th, 2007 meeting the City Council approved an
agreement with Cross to purchase and install an Avaya phone system. We explained
that this system would allow for a Voice over Internet Protocol (VoIP) system, providing
greater functionality, reliability and potential to expand. Phase 1(Police Department)
was implemented within the 60 day contract requirement to meet the Police
Department's operational needs. (The system has been operational for about a month,
without any major concerns). Because the Police network was being implemented at
the same time as the phone system, we were able to appropriately assess the
additional network requirements and incorporate them into the system we installed at
the Police Department.
K-12) CONSENT AGENDA
Issue Purchase Order to CDW
Government, Inc.
Analvsis:
In preparation for Phase finro (City Hall and the Parks facilities) and Phase three (Public
Works) of the Avaya phone system implementation, we asked BearingPoint (our IT
consultants) to conduct an assessment of the existing network infrastructure for City
Hall and Cloverleaf Park. As a result of this assessment BearingPoint has
recommended that we upgrade our existing nefinrork infrastructure to support the new
phone system implementation providing for redundancy and enhanced reliability and
functionality. The upgrade in routers, switches, servers, cables, UPS devices, etc will
accommodate the data, as well as the phone nefinrork.
The total cost for the recommended equipment is $194,000 and is in accordance with
the State of Florida pre-negotiated contract for CISCO networking equipment. As the
purchase of the Avaya phone system has already been approved by Council, and the
completion of the installation is pending the nefinrork upgrade, we request approval to
purchase the equipment recommended by BearingPoint.
Recommendation:
We recommend Council approval to issue to purchase for $194,000 to CDW-G (under
the State of Florida pre-negotiated contract) for network equipment to upgrade our
Information System infrastructure.
RESOLUTION No. 2007-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI
GARDENS, FLORIDA, AUTHORIZING THE CITY MANAGER TO ISSUE
A PURCHASE ORDER IN AN AMOUNT NOT TO EXCEED $194,000.00,
TO CDW GOVERNMENT, INC., IN ACCORDANCE WITH THAT
CERTAIN STATE OF FLORIDA CONTRACT NO. 250-000-03-1;
PROVIDING FOR THE ADOPTION OF REPRESENTATIONS;
PROVIDING AN EFFECTIVE DATE.
1 WHEREAS, on September 12, 2007, the City Council approved an Agreement
2 with Cross Telecom Corporation for the purchase and installation of an Avaya telephone
3 system, and
4 WHEREAS, in Phase I, the Police Department was implemented and the system
5 Is been operational, and
6 WHEREAS, it is now necessary for the City to add Phase II (City Hall and the
7 Parks facilities) as well as Phase III (Public Works facilities) into the system, and
8 WHEREAS, the City's IT consultant, Bearing Point, has suggested, that the City
9 needs to upgrade its existing network infrastructure to support the new telephone
10 system, and
11 WHEREAS, City staff is recommending that the City Council rely upon that
12 certain State of Florida Contract No. 250-000-03-1 to purchase the upgraded system
13 from CDW GOVERNMENT, Inc., in an amount not to exceed $194,000.00
14 NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
15 OF MIAMI GARDENS, FLORIDA, AS FOLLOWS:
16 Section 1. ADOPTION OF REPRESENTATIONS: The foregoing Whereas
17 paragraphs are hereby ratified and confirmed as being true, and the same are hereby
18 made a specific part of this Resolution.
19 Section 2. AWARD OF BID: The City Council of the City of Miami Gardens
20 hereby awards a bid to CDW GOVERNMENT, Inc., in an amount not to exceed
21 $194,000.00 for an upgraded telephone system, in accordance with that certain State of
22 Florida Bid No. 250-000-03-1.
23 Section 3. AUTHORIZATION: The City Manager is hereby authorized to issue
24 a purchase order in an amount not to exceed $194,000.00 to CDW-G, Inc.
25 Section 4. EFFECTIVE DATE: This Resolution shall take effect immediately
26 upon its final passage.
27 PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MIAMI
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GARDENS AT ITS REGULAR MEETING HELD ON DECEMBER 12, 2007.
ATTEST:
SHIRLEY GIBSON, MAYOR
RONETTA TAYLOR, CMC, CITY CLERK
PREPARED BY: SONJA KNIGHTON DICKENS, ESQ.
City Attorney
SPONSORED BY: DANNY CREW, CITY MANAGER
MOVED BY:
SECONDED BY:
VOTE:
Mayor Shirley Gibson
Vice Mayor Barbara Watson
Councilman Melvin L. Bratton
(Yes) (No)
(Yes) (No)
(Yes) (No)
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Councilman Oscar Braynon, II
Councilman Aaron Campbell
Councilwoman Sharon Pritchett
Councilman Andre Williams
SKD/teh
270344_1. DOC
(Yes) (No)
(Yes) (No)
(Yes) (No)
(Yes) (No)
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