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HomeMy WebLinkAboutItem J-20 Resolution: Community Dev. Public Service ApplicationsCity of ~Vlidmi Gayd~ens 1515-200 NW 167~h Street Miami Gardens, Florida 33169 Mayor Shirley Gibson Vice Mayar Oscar Braynon II Councilman Melvin L. Bratton Councilman Aaron Campbell Councilwoman Sharon Pritchett Councilwoman Barbara Watson Councilman Andre Williams MEn/IORANDUM To: The Honorable Mayor and City Council From: Dr. Danny O. Crew, City Manager Date: January 10, 2007 Re: Community Development-Public Services Applications The Community Development Block Grant Program (CDBG) is a flexible program that provides communities with resources to address a wide range of unique community development needs. The funds are targeted to provide assistance to low and moderate income families, defined as those earning 80% of area median income (AMI) or below. For entitlement cities, the CDBG regulations allow a maximum of 15% of its annual allocation to fund public service (also known as social service) activities. Public services include but are not limited to those concerned with employment, crime prevention, child care, health, drug abuse, education, energy conservation, welfare or recreation needs, if such services have not been provided bv the unit of qeneral local qovernment. Based on the City of Miami Gardens' 2006-07 CDBG allocation, it is recommended that $150,000.00 be made available from which local non-profit organizations or community based organizations can competitively request funding for their public service programs. Attached is the application package that will be made available to interested entities. The package outlines the basic requirements, pertinent dates, and evaluation criteria. Staff is also requesting that the council authorize the creation of a Community Development Advisory Board that will serve as the committee to review the applications received. The Advisory Board will then make funding recommendations to the City Council once they have completed their evaluation process. It should be noted that once approved by the City Council, a sub-recipient agreement will be executed with each of the organizations that will receive funding. These agreements will be J-20) CONSENT AGENDA RESOLUTION COMMUNITY DEV. PUBLIC SERVICES APPLICATIONS administered by the Department of Community Development who will ensure that performance benchmarks are established and met in order for allocated funds to be disbursed. RESOLUTION No. 2006- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE ALLOCATION OF $150,000.00 FROM THE CITY OF MIAMI GARDENS' 2006/2007 CDBG FUNDING FOR THE ADMINISTRATION OF SOCIAL SERVICE GRANTS IN ACCORDANCE WITH THE COMPETITIVE PROCESSES OUTLINED IN EXHIBIT "A" ATTACHED HERETO; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING AN EFFECTIVE DATE. 1 WHEREAS, the City of Miami Gardens has established a Community 2 Development Department and has initiated community development programs, and 3 WHEREAS, the City receives funds from the federal government through the 4 Community Development Block Grant (CDBG) Program, and 5 WHEREAS, the CDBG regulations permit a city to utilize 15% of its annual 6 allocation to fund public service programs including, but not limited to, employment, 7 crime prevention, child care, health, drug abuse, education, energy conservation, 8 welfare and recreational needs, so long as such services are not being provided by the 9 city, and 10 WHEREAS, the City of Miami Gardens through its 2006/2007 CDBG allocation 11 can fund such programs up to $150,000.00 based upon certain competitive 12 requirements, and 13 WHEREAS, the City Community Development Staff has initiated an application 14 process for certain entities that provide social services to be considered for funding, 15 NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY 16 OF MIAMI GARDENS, FLORIDA, AS FOLLOWS: 125364_1 17 Section 1. ADOPTION OF REPRESENTATIONS: The foregoing Whereas 18 paragraphs are hereby ratified and confirmed as being true, and the same are hereby 19 made a specific part of this Resolution. 20 Section 2. AUTHORIZATION: The City Council of the City of Miami Gardens 21 hereby authorizes and approves the allocation of $150,000.00 from the City of Miami 22 Gardens' 2006/2007 CDBG funding for the administration of social service grants in 23 accordance with the process outlined in Exhibit "A" attached hereto. 24 Section 3. EFFECTIVE DATE: This Resolution shall take effect immediately 25 upon its final passage. 26 PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MIAMI 27 GARDENS AT ITS REGULAR MEETING HELD ON JANUARY 10, 2007. 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 ATTEST: RONETTA TAYLOR, CMC, CITY CLERK SHIRLEY GIBSON, MAYOR Prepared by SONJA KNIGHTON DICKENS, ESQ. City Attorney SPONSORED BY: MOVED BY: VOTE: Mayor Shirley Gibson Vice Mayor Oscar Braynon, II (Yes) (No) (Yes) (No) 125364_1 52 Councilman Melvin L. Bratton 53 Councilman Aaron Campbell 54 Councilman Andre Williams 55 Councilwoman Sharon Pritchett 56 Councilwoman Barbara Watson (Yes) (No) (Yes) (No) (Yes) (No) (Yes) (No) (Yes) (No) 125364_1 Co 81oc City of ~iumi ~~ ment (CDSG) Public Servi~es Grant Program Appl~cat~on Gu~del~nes I. General Information CDBG is the Community Development Block Grant Program funded by the U.S. Department of Housing and Urban Development (HUD). The CDBG Pro~ram provides, on an annual basis, an allocation of funds to local governments for a wide-range of eligible housing and community devetopment activities. The stated purpose of the program is: "The development of viable urban communities, by providing decent housing and a suitable living environment and expanding economic opportunities, principally for persons of low and moderate income. " The City of Miami Gardens is allocated a certain amount of money each year by the U.S. Department of Housing and Urban Development (HUD) through the Community Development Block Grant (CDBG) Program. The CDBG Program is a principal revenue source for local communities to address the roots and consequences of poverty. Although the City of Miami Gardens must administer the use of CDBG funds in accordance with specific federat regulations, the Miami Gardens City Council determines how to use the grant money accordin~ to the local needs. In Miami Gardens, a portion of the CDBG funds are dispersed to agencies recommended by the Miami Gardens Community Development Advisory Committee (CDAC) and approved by the City Council. The a~encies must competitively apply for these funds. The CDBG regulations allow for a maximum of 15% of its annual allocation to fund public service (also known as social service) activities. Public services include but are not limited to those concerned with employment, crime prevention, child care, health, drug abuse, education, energy conservation, welfare or recreation needs, if such services have not been provided by the unit of general local government. Agencies are also encouraged to find other funding sources to help leverage the CDBG funds. Beginning in February 2007, the City will be soliciting proposals for funding from agencies to contract with the City to carry out eligible public service activities that meet local priority needs outlined in the city's 5 year Consolidated Plan. Quatified applicants include community and faith-based organizations and non-profit organizations. These apptication guidetines outline necessary information so that interested parties can understand the process and the requirements for CDBG funding. Applications will be reviewed for eligibility by the Community Development Department. Eli~ible applications are then reviewed and evaluated by the CDAC, which makes funding recommendations to the Mayor and the City Council. A public hearing is held on those recommendations as the final step of the allocation process II. Timetine (Tentative) Request for Proposals (RFP) issued Pre-Bid meeting Apptication Deadline CDBG Office reviews applications for eligibility Advisory Board meets and makes recommendations Advisory Board requests for additional information (if any) mailed/faxed Deadline for responses to requests for additional information Advisory Board finat review and recommendation Notice of funding recommendations publicly advertised City Council Public Hearing January 30, 2007 February 14, 2007 February 28, 2007 at 4:00 p.m. March 5-9, 2007 March 13-30, 2007 April 2, 2007 April 16, 2007 at 4:00 p.m. April 17-30, 2007 End of April May 2007 III. Funding Avai(abitity For the 2006/07 program year, the City of Miami Gardens has budgeted $150,000 in CDBG Program Funds in the Public Services category. This is the total amount that will be available for which interested parties can apply. Proposals in response to the 2006-07 RFP must be submitted on or before, February 28, 2007, at 4:00 p.m. at the Office of the Citv Clerk. Project proposals submitted after that time will not be considered for funding. IV. Fund Limits To avoid the submission of unrealistic grant requests, a maximum level of $25,000 is suggested for each Public Service request, though this is not a requirement. Multi-year proposals will also be considered, based on capacity building. All single year Public Service Projects must be completed by September 30, 2007. V. General Funding Policies The City of Miami Gardens' goal through the CDBG Program is to provide services that meet a national objective. To this end, the City intends to fund projects that (1) address a priority need identified by the residents of Miami Gardens in the City's 2006 Consolidated Plan and (2) are consistent with the City's strategy for resource allocation. The strategy (set forth in the Consolidated Plan) is designed as a tool to ~uide the allocation of limited resources in a way that most effectively addresses the needs of Miami Gardens' residents in need of assistance. Each application for CDBG funding must comply with one of three National Objectives: 0 Benefiting low-and moderate-income persons, 0 Preventing or eliminating slums or bli~ht, or 0 Meeting and Ur~ent Need After looking for compliance with one of these three objectives, the CDAC will be asked to evaluate each Proposal based on whether the proposed project: • Addresses a local priority as outlined in our Consolidated Ptan • Provides clear and measurable performance outcomes • Serves the residents of the City of Miami Gardens The organization (agency) submitting the Proposal will also be evaluated based upon: • Organizational capacity as evidenced by corporate documents and structure • Experience in providing the services for which they are seeking fundin~ • Ability to provide or obtain levera~e fundin~ for services that witl be provided • Ability to complete proposed services and comply with applicable federal regulations VI. Additional Considerations All approved agencies will be required to enter into a sub-recipient agreement with the City of Miami Gardens. The sub-recipient agreement will outline all applicable laws and regulations concerning the expenditure of allocated funds; as well as clearly outline performance expectations and measurement. Including, but not limited to, the agencies provision of reports on City of Miami Gardens residents served. The sub-recipient agreement will also outline contract termination provisions which will be at the sole discretion of the City of Miami Gardens. CDBG funding is provided to approved agencies on a reimbursement basis only. The agency must have the financial capacity to fund the service and will then submit monthly draw requests to the Department of Community Development. Cash Advances will not be provided. Agencies will not be allowed to submit reimbursement requests for expenses incurred prior to formal award date.