HomeMy WebLinkAboutJ-1 Resolution: Project Manager Services Bid RejectionCity of ~I ~1 iami ~arc~ens
1515-200 NW 167~' Street
Miami Gardens, Florida 33169
Mayor Shirley Gibson
Vice Mayor Oscar Braynon II
Councilman Melvin L. Bratton
Councilman Aazon Campbell Jr.
Councilwoman Sharon Pritchett
Councilwoman Barbara Watson
Councilman Andre Williams
A~enda Cover Paae
Date: July 11, 2007
Fiscal Impact: No X Yes ^ Public hearing ^ Quasi-Judicial ^
(If yes, explain in Staff Summary) Ordinance ^ Resolution X
Funding Source: N/A 1st Reading ^ 2nd Reading ^
ContracUP.O. Requirement: Yes ^ No X Advertising requirement: Yes X No 0
Sponsor Name/Department: RFP/RFQ/Bid #06-07-020
Danny Crew, City Manager
Title
A resolution of the City council of the City of Miami Gardens, Florida, rejecting all bids
received in response to RFP # 06-07-020 for Project Manager Services; providing for
the adoption of representations; providing an effective date.
StafF Summarv
In 2003, the City established a capital improvement program to oversee the
development and implementation of capital projects throughout the City, including the
planning, professional selection, monitoring, billing and compliance with all applicable
conditions, contract requirements and grants. Since that time, the CIP program has
initiated several steps to begin the renovation of the City's entire park system including
the selection of architectural/engineering firms to formulate a re-design of the master
plan for all City owned parks. As the master plan process is nearing completion,
construction is nearing commencement.
City Staff noted the need for a project manager with the technical expertise to conduct
field inspections and keep the construction portion of the project(s) on course (timeline,
scope of work, building code guidelines, etc.). The project manager's responsibilities
would include: authorizing and monitoring the work of architectural and engineering
consultants and contractors engaged in the design and construction of a variety of
complex City structures and related projects. In addition, the project manager would be
expected to provide the management of several projects simultaneously in various
phases of development including planning, consultant selection, design management,
selection of contractor, construction management, inspection, pre-bid assistance,
warranty administration and project close out.
J-1) CONSENT AGENDA
RESOLUTION
PROJECT MANAGER
SERVICES BID REJECTION
In order to obtain these services the staff prepared a Request for Proposal for Project
Manager Services. A broadcast notice was sent to 1911 vendors. Seventeen
supplemental suppliers were notified. Sixty-finro proposal packages were requested by
potential bidders. Seven proposals were received and opened on May 10, 2007.
A Selection/Evaluation Committee consisting of Renee Farmer, Assistant City Manager;
Tom Ruiz, Public Works Director; Antranette Pierre, Special Projects Director; Jim Allan,
Building Plans Examiner; and Pam Thompson, Procurement Manager evaluated the
proposals. The evaluation committee short listed to three companies and scheduled
oral presentations on June 4, 2007. The three companies were: A.D.A. Engineering;
CMS-Construction; EBS Engineering. Upon conclusions of the oral presentations, the
committee decided that the City will be better served if the project manager services
were performed by an individual employed by the City, therefore, staff is advertising for
this position and anticipates hiring a professional at a significantly lower cost than the
hourly rates provided in each proposal.
~ Recommendation:
We recommend that the City Council approve the attached resolution rejecting the
responses to RFP#06-07-020 for Project Manager Services.
RESOLUTION No. 2007-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI
GARDENS, FLORIDA, REJECTING ALL BIDS RECEIVED IN
RESPONSE TO RFP #06-07-020 FOR PROJECT MANAGER
SERVICES; PROVIDING FOR THE ADOPTION OF
REPRESENTATIONS; PROVIDING AN EFFECTIVE DATE.
1 WHEREAS, in 2003, the city established a Capital Improvement Program to
2 oversee the development and implementation of capital projects throughout the City
3 including planning, professional selection, monitoring, billing, etc., and
4 WHEREAS, the planning process for many City capital projects is nearing
5 completion, and City management has recognized a need for a Project Manager to
6 assist with the technical expertise relating to timelines, scopes of work and building
7 code guidelines, and
8 WHEREAS, RFP #06-07-020 was issued by the City, and seven (7) proposals
9 were received and opened on May 10, 2007, and
10 WHEREAS, the proposals were evaluated, and it was determined by City staff,
11 that the City would be better served if project management services were provided by
12 an individual employed by the City,
13 NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
14 OF MIAMI GARDENS, FLORIDA, AS FOLLOWS:
15 Section 1. ADOPTION OF REPRESENTATIONS: The foregoing Whereas
16 paragraphs are hereby ratified and confirmed as being true, and the same are hereby
17 made a specific part of this Resolution.
18 Section 2. REJECTION OF ALL BIDS: The City Council of the City of Miami
19 Gardens hereby rejects all bids received in response to RFP #06-07-020.
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Section 3. EFFECTIVE DATE: This Resolution shall take effect immediately
upon its final passage.
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MIAMI
GARDENS AT ITS REGULAR MEETING HELD ON JULY 11, 2007.
SHIRLEY GIBSON, MAYOR
ATTEST:
RONETTA TAYLOR, CMC, CITY CLERK
Prepared by SONJA KNIGHTON DICKENS, ESQ.
City Attorney
SPONSORED BY: DANNY CREW, CITY MANAGER
MOVED BY:
VOTE:
Mayor Shirley Gibson (Yes) (No)
Vice Mayor Oscar Braynon, II (Yes) (No)
Councilman Melvin L. Bratton (Yes) (No)
Councilman Aaron Campbell (Yes) (No)
Councilman Andre Williams (Yes) (No)
Councilwoman Sharon Pritchett (Yes) (No)
Councilwoman Barbara Watson (Yes) (No)
SKD/teh
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