HomeMy WebLinkAboutJ-3 Resolution: P.O. to GEC Associates, Inc.City of ~Vliami Gard~ens
1515-200 NW 167~' Street
Miami Gardens, Florida 33169
Mayor Shirley Gibson
Vice Mayor Oscar Braynon II
Councilman Melvin L. Bratton
Councilman Aaron Campbell Jr.
Councilwoman Sharon Pritchett
Councilwoman Barbara Watson
Councilman Andr~ Williams
Aaenda Cover Paae
Date: July 11, 2007
Fiscal Impact: No ^ Yes X Public hearing ^ Quasi-Judicial ^
(If yes, explain in Staff Summary) Ordinance ^ Resolution X
Funding Source: Building Bond 1st Reading ^ 2nd Reading o
Contract/P.O. Requirement: Yes X No^ Advertising requirement: Yes o No X
Sponsor Name/Department: RFP/RFQ/Bid #City of Miami Bid#04-05-048
Danny Crew, City Manager
Title
A resolution of the City Council of the City of Miami Gardens, Florida, authorizing the City
Manager to issue a purchase order in the amount of $162,938.90 to GEC Associates, Inc., in
accordance with the City of Miami's JOC contract for renovations to portions of the new Police
Department facility; providing for adoptions of representations; providing an effective date.
Staff Summa
On April 11, 2007, City Council authorized the purchase of property to house the Police
Department and all services related to the operation of that department. The previous owners
of the property operated a telecommunications company whose office configuration is not fully
conducive to all the functions required for a police department. Staff contacted one of our
contracted Architectural firms to inquire as to an estimated time frame and cost to provide
design and construction documents to renovate. The time frame for full design and build-out by
the Architect compromised our timeline of partially occupying the building by July 10, 2007 to
start training and network development.
In order to expedite usage of the building, we divided the scope of work into two sections. The
first was the light office renovations in areas that were needed immediately and the second was
for the portions of the building which would not be required until December 1, 2007, (i.e.
interview rooms, sallie port, holding area, locker and shower areas etc.). We directed the
architectural firm to provide the design and construction documents for the portions needed in
December 2007 and agreed to work with a separate general contracting firm to complete light
office renovations in the areas required immediately. We determined that this approach would
eliminate the need to lease space, recognize a cost savings, and ensure timely project
implementation.
J-3) CONSENT AGENDA
RESOLUTION
GEC ASSOCIATES, INC.
Analysis:
The City of Miami issued a bid for Job Order Contracts (JOC) and awarded to general
contractors for vertical construction & renovation and horizontal construction & renovation. The
award is based on qualifications, experience, and the adjustment factor or cost. The terms and
conditions of this contract allow other governmental municipalities to utilize it. The JOC contract
requires the contractor to furnish all services such as shop drawings, samples, materials,
transportation, supervision, labor and equipment needed to perform the work designated by the
City. This contract (Exhibit 1) was awarded in April 2005 for an initial term of 24 months with
three additional twelve month renewals. Each renewal allows for an economic price adjustment
measured by the Construction Cost Index (CCI). The contract is currently in the first renewal.
The current adjustment factor for GEC Associates, Inc. is 1.0852. Julie-Ann, Assistant to the
Mayor and Council, has a copy of the City of Miami Job Order Contract for your review.
Staff contacted the first awarded contractor, GEC Associates, Inc. located in Doral, Florida to
provide us with a quotation per the terms and conditions of the JOC contract to renovate the
areas of the building that will be occupied first (i.e. training room, restrooms, computer area,
etc.)
GEC Associates, Inc. provided a quotation (Exhibit 2) to renovate the areas of the building that
would be needed immediately, including the records room, bathrooms, eliminate and add doors,
eliminate and add walls, and renovate the kitchen area for a total amount of $162,938.90.
Funding for the renovation is available from the building bond.
Recommendation:
We recommend that the City Council approve the attached resolution authorizing the City
Manager to issue a purchase order in accordance with the City of Miami's JOC contract to GEC
Associates, Inc. in the amount of $162,938.90 for the renovations of the police building.
RESOLUTION No. 2007-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI
GARDENS, FLORIDA, AUTHORIZING THE CITY MANAGER TO ISSUE
A PURCHASE ORDER IN THE AMOUNT OF $162,938.90 TO GEC
ASSOCIATES, INC., IN ACCORDANCE WITH THE CITY OF MIAMI'S
JOC CONTRACT FOR RENOVATIONS TO PORTIONS OF THE NEW
POLICE DEPARTMENT FACILITY; PROVIDING FOR THE ADOPTION
OF REPRESENTATIONS; PROVIDING AN EFFECTIVE DATE.
1 WHEREAS, the City has recently purchased an improved property for the
2 purpose of establishing a police force facility, and
3 WHEREAS, the City staff has provided for a phased-improvement program,
4 including both design and build-out, and
5 WHEREAS, it is appropriate to complete light office renovations in areas which
6 will facilitate the orderly and timely commencement of police operations, and thereby
7 eliminate the need to lease space, achieve cost-savings and ensure timely project
8 implementation, and
9 WHEREAS, the City of Miami issued a bid for Job Order Contracts ("JOC") and
10 awarded contract opportunities to various general contractors for vertical construction
11 and renovation and horizontal construction and renovation, and
12 WHEREAS, such awards are based upon qualifications, experience and the
13 adjustment factor for cost, and
14 WHEREAS, the City of Miami JOC contemplates co-municipal utilization, and
15 WHEREAS, based upon the terms of the JOC Contact, the cost of the project,
16 awarded to GEC Associates, Inc., located in Doral, Florida, will be $162,938.90 for the
17 renovations of the building, according to the design therefor prepared,
18 NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
19 OF MIAMI GARDENS, FLORIDA, AS FOLLOWS:
20 Section 1. ADOPTION OF REPRESENTATIONS: The foregoing Whereas
21 paragraphs are hereby ratified and confirmed as being true, and the same are hereby
22 made a specific part of this Resolution.
23 Section 2. AUTHORIZATION: The City Council of the City of Miami Gardens,
24 Florida, authorizes the City Manager to issue a purchase order in the amount of
25 $162,938.90 to GEC Associates, Inc., for renovations to portions of the new Police
26 Department facility, in accordance with the City of Miami's JOC Contract.
27 Section 3. EFFECTIVE DATE: This Resolution shall take effect immediately
28 upon its final passage.
29 PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MIAMI
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46
47
48
49
50
GARDENS AT ITS REGULAR MEETING HELD ON JULY 11, 2007.
SHIRLEY GIBSON, MAYOR
ATTEST:
RONETTA TAYLOR, CMC, CITY CLERK
Prepared by JAMES C. BRADY, ESQ.
Assistant City Attorney
SPONSORED BY: DR. DANNY O. CREW, CITY MANAGER
MOVED BY:
51
52
53
54
55
56
57
58
59
60
61
VOTE:
Mayor Shirley Gibson (Yes) (No)
Vice Mayor Oscar Braynon, II (Yes) (No)
Councilman Melvin L. Bratton (Yes) (No)
Councilman Aaron Campbell (Yes) (No)
Councilman Andre Williams (Yes) (No)
Councilwoman Sharon Pritchett (Yes) (No)
Councilwoman Barbara Watson (Yes) (No)
JCB/teh
261748_1. DOC
62
,~;~~~ er.FNDA IT M SU
~•__ ,.~,
,
1~~~ .. t~~, _ 0~
Q~, ; ~ FILE ID•
~.~r~ .. -
Date: 4/28I~ Requesting Department: Capital Imnrovts &'i'ransport
Commission Meeting Date: 5/12/2005 District Impacted: A11
Type: ~ Resolution ^ Ordinance ^ Emergency Ordinance ^ Discussion Iiem
^ Other
Subject: Award of Bid to multi le contractors for Cit of Miami Iob Order Contracts authorization to
execute contracts
Purpose of Item:
To award sixteen (lb) contracts, eight (8) for horizontal construction and eight (8) for vertical
construction, for the implementation of various capital improvement projects throughout the City, and
to authorize the Ciry Manager to execute agreements with each of the awarded contractors
- - - _ ~-----•--_.
contractors tor specu~~ p~~~~~•~ ~• ,~~~ ~--..--- ---- .
drawings.
The Capital Improvement & Transportation Department has documented the continued n
for timely and cost effectively procurement of maintenance and constivction services for capital
projects, particularly for the expenditure of Homeland Defense Neighborhood Tmprovement Boncl
proceeds, first series. The Administration issued Bid No. 04-OS-048 on Apriof-wa O~ onostru ti n,~~ ~
Miami J O C c o n t r a c t s f o r b o t h v e r t i c a l ( buildin g) and horizontai {righ - y)
twenty-twa (22) responssve bids were received on April 13, 2005.
The City Manager and the Director of the Department of Capital Improvcraents and
Transportation recommend that contracts be awarded to and executed with thc sixteen (16) lowest
responsive and responsible bidders to be utilized for various capital projects. A form agreement is
attached that details the terms and conditions of each JOC contract, which have a term of 12 ears c r
or a specified maximum value, w h ic hever is reached earliest. The maximum term is five (5} y
5 times the specified value, again, which~ver is reached earliest. Award at this time is rccommended
at 24 months or 2 times the specified value.
Bud et Im act Ana ai
NO Is this item related to revenue7 ~ease ident' funding sowrce below.
YES Is thia item an expenditare? If so, p ~Y
General Account No:
Special Revenue Account No: '
CIP Project No: Various
Paow 1 nf 2
YES Is this item funded by Nomeland Defcnse/Neighborhood Improvement Boads?
Start Up Capitai Cost:
Maintenance Cost:
Total Fiscal Impact:
~ Final Anarovals
_ f~~ ,~~ ~IGN -
CIP
~ If using or iving cspital funds
City Manager
Page 2 of 2
: ;~,~.,yl. ~':.
i
/,~r4`~
1/.1 ,
Proposal - Category Summary
Submitted By: GEC Associates, !nc
9487 NW 12 St
Miami, FI 33172
JOC Master Coniract: 04-05-048A
Project Duralion:
CdST 6REAKDOWN !bv Cateqorv Sectionl
Tmal
Category - 01 Miscellaneous 3,099.73
Category - 01 Room 105 2,360.95
Category - 02 Record Room 1,1 i5.90
Category - 03 Create Roam 146 1,528.51
Category - 04 Renovate Bathrooms 956 & 157 60,321.53
Category - 05 Etiminate Door and Add Wall 201.63
Category - O6 Sawcut Opening and Add Door 2,329.68
Categary • 07 Renovate Kitchen 9,653.14
Category - OB Renovate Bathroom 166 5,451.45
Category - 09 Add walf between 124 ~ 123 1,744.60
Category - 90 Renovate Bathrooms 113 & 114 11,351,25
Category - 17 Renovate Kitchen 1 f2 11,815.02
Category -12 Change Exterior poors 40,675.DT
Category -13 Additional Batbrooms 14,290.44
Job Order Proposai Total 162,938.90
Thfs work order proposal total reptesents Ihe corted total far the proposal Any disrnepancy belween Iine lotals
sub-totals and the proposaE total is due lo rounding af the Iina lolals and su6-totals
Proposal Checklist
~ Detaled Cost Proposal ~ Non-Prepriced Backup o Computer DisklElectroniealiy ~ Drawings/Submiltats
~ Construclion Schedute Q 5ubcontract PlanlSelf Pe~formance
Date
June 22. 2067 Page t of 1