HomeMy WebLinkAboutJ-1 Resolution: P.O. to Law Enforcement Supply CompanyCity of ~Vliami Gard~ens
1515-200 NW 167`" Street
Miami Gardens, Florida 33169
Aqenda Cover Paqe
Date: 7/25107
Fiscal Impact: No a Yes X
(If yes, explain in Staff Summary)
Funding Source: Police Department
Contract/P.O. Requirement: Yes X No^
Sponsor Name/Department:
Dr. Danny O. Crew, City Manager
Mayor Shirley Gibson
Vice Mayor Oscar Braynon II
Councilman Melvin L. Bratton
Councilman Aaron Campbell Jr.
Councilwoman Sharon Pritchett
Councilwoman Barbara Watson
Councilman Andre Williams
Public hearing ^
Ordinance ^
1st Reading ^
Advertising requirement:
RFP/RFQ/Bid #06-07-025
Title
Quasi-Judicial ^
Resolution X
2nd Reading ^
Yes X No ^
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI
GARDENS, FLORIDA, AUTHORIZING THE CITY MANAGER TO ISSUE
PURCHASE ORDERS TO LAW ENFORCEMENT SUPPLY COMPANY
IN AN AMOUNT UP TO $134,720.00 FOR THE PURCHASE OF
BULLET-RESISTANT VESTS, RIOT HELMETS AND RIOT-CONTROL
GAS MASKS FOR THE POLICE DEPARTMENT; PROVIDING FOR THE
ADOPTION OF REPRESENTATIONS; PROVIDING AN EFFECTIVE
DATE.
Staff Summary
There are several safety items that Police Officers and Community Service Aids require
in order to perform their duties. These items include but are not limited to: bullet
resistance vests, riot helmets, utility belts, plus miscellaneous items such as police tape,
evidence bags, safety cones etc. The City will supply each officer with one vest, one
helmet, one gas mask, utility belt as well as provide each mobile unit with all the
necessary safety items to ensure the officers safety and to assist in performing their
duties. ~
Based on the Command staff's years of experience and knowledge regarding the
different safety supplies' manufacturers and models a determination was made as to
what items best suited the needs of the City's officers. Purchasing staff worked with
Police Department to prepare specifications based on the determination that a term
contract was needed to purchase safety items for an initial period of one year with
option to renew annually, not to exceed a maximum of three years, subject to the
appropriation of funds. The specifications were prepared to award in six groups of
similar items. The bid was advertised on June 8, 2007. A broadcast notice was issued
J-1) CONSENT AGENDA
RESOLUTION
LAW ENFORCEMENT SUPPLY
COMPANY / PURCHASE ORDER
to 365 suppliers. Eighteen vendors requested bid packages. Eleven bids were
received and publicly read on June 21, 2007. Not all of the bids received submitted on
all groups. (Bid tabulation- Attachment A)
The bids were evaluated for compliance with the specifications and the companies'
ability to provide the items as required. The apparent low bidder, for Group A, Group C,
and Group F is Law Enforcement Supply Company, Inc. located in Miami, Florida. The
apparent low bidder for Group B is Dana Safety Supply Inc., located in Miami, Florida.
Group E will be awarded per line item to the apparent low bidders. Group D is not
recommended for award as none of the bids met specifications. It is anticipated that
expenditures for Group A, B, C and E will not exceed the City Manager's spending
authority and therefore is not included in this agenda item for your approval.
Recommendation
That the City Council approve the attached resolution authorizing the City Manager to
issue purchase orders to Law Enforcement Supply Company for Group F which is the
bullet resistant vests, riot helmets and riot control gas masks in the amount of
$134,720.00. Funding for this expenditure is available in the Police Department Budget.
RESOLUTION No. 2007-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI
GARDENS, FLORIDA, AUTHORIZING THE CITY MANAGER TO ISSUE
PURCHASE ORDERS TO LAW ENFORCEMENT SUPPLY COMPANY
IN AN AMOUNT UP TO $134,720.00 FOR THE PURCHASE OF
BULLET-RESISTANT VESTS, RIOT HELMETS AND RIOT-CONTROL
GAS MASKS FOR THE POLICE DEPARTMENT; PROVIDING FOR THE
ADOPTION OF REPRESENTATIONS; PROVIDING AN EFFECTIVE
DATE.
1 WHEREAS, there are numerous safety items that police officers and community
2 service aids require in order to perForm their duties in the protection of the citizenry of
3 Miami Gardens, and
4 WHEREAS, among these items are bullet-resistant vests, riot helmets, riot-
5 control gas masks, utility belts, and various miscellaneous items such as police tape,
6 evidence bags, safety cones, and so forth, and
7 WHEREAS, the City intends to supply each police officer with one vest, one
8 helmet, one gas mask, and one utility belt and to provide for each mobile unit all of the
9 necessary safety items to ensure the officers' safety and to assist them in the
10 perFormance of their duties, and
11 WHEREAS, the Purchasing staff has worked with the Command's staff in order
12 to prepare specifications based on the determination that a term contract is needed to
13 purchase safety items for an initial period of one year, with an option to renew annually,
14 not to exceed a maximum of three years, subject to the appropriation of required funds,
15 and
16 WHEREAS, specifications were prepared to award in six groups of similar items,
17 and the bid was advertised on June 8, 2007, and a broa~cast notice was issued to 365
18 suppliers, and
19 WHEREAS, the bid submissions were received and collated in groups, and
20 WHEREAS, Law Enforcement Supply Company was found to be the lowest,
21 responsive bidder for Group F purchases which include bullet-resistant vests, riot
22 helmets and riot-control gas mask, in the amount of $134,720.00, for which there is a
23 budgeted allowance,
24 NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
25 OF MIAMI GARDENS, FLORIDA, AS FOLLOWS:
26 Section 1. ADOPTION OF REPRESENTATIONS: The foregoing Whereas
27 paragraphs are hereby ratified and confirmed as being true, and the same are hereby
28 made a specific part of this Resolution.
29 Section 2. AUTHORIZATION: The City Council of the City of Miami Gardens
30 hereby authorizes the City Manager to issue purchase orders to Law Enforcement
31 Supply Company in an amount of $134,720.00 for the purchase of bullet-resistant vests,
32 riot helmets and riot-control gas masks for the Police Department.
33 Section 3. EFFECTIVE DATE: This Resolution shall take effect immediately
34 upon its final passage.
35 PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MIAMI
36 GARDENS AT ITS REGULAR MEETING HELD ON JULY 25, 2007.
37
38
39
40
41
42
43 ATTEST:
44
45
46
SHIRLEY GIBSON. MAYOR
47
48 RONETTA TAYLOR, CMC, CITY CLERK
49
50 Prepared by JAMES C. BRADY, ESQ.
51 Assistant City Attorney
52
53 SPONSORED BY: DANNY CREW, CITY MANAGER
54
55 MOVED BY:
56 SECONDED BY:
57
58 VOTE:
59
60 Mayor Shirley Gibson (Yes)
61 Vice Mayor Barbara Watson (Yes)
62 Councilman Melvin L. Bratton (Yes)
63 Councilman Aaron Campbell (Yes)
64 Councilman Andre Williams (Yes)
65 Councilwoman Sharon Pritchett (Yes)
66 Councilman Oscar Braynon II (Yes)
67
68 JCB/teh
262215_1.DOC
69
(No)
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