HomeMy WebLinkAboutJ-4 Resolution: 1st International, LTDCity of ~Vliami ~ayd~ens
1515-200 NW 167`h Street
Miami Gardens, Florida 33169
Date: 06/13/07
Fiscal Impact: No ^ Yes X
(If yes, explain in Staff Summary)
Funding Source: UASI Grant Program
Contract/P.O. Requirement: Yes X No^
Sponsor Name/Department:
Dr. Crew, Public Works Dept.
Aqenda Cover Paqe
Mayor Shirley Gibson
Vice Mayor Oscar Braynon II
Councilman Melvin L. Bratton
Councilman Aaron Campbell Jr.
Councilwoman Sharon Pritchett
Councilwoman Barbara Watson
Councilman Andr~ Williams
Public hearing ^
Ordinance ^
1st Reading o
Advertising requirement:
RFP/RFQ/Bid #
Title
Quasi-Judicial o
Resolution X
2nd Reading ^
Yes ^ No X
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MIAMI GARDENS, FLORIDA, WAVING THE COMPETITIVE
BIDDING REQUIREMENTS OF THE CITY'S PURCHASING
ORDINANCE AND AUTHORIZING THE CITY MANAGER
TO ISSUE A PURCHASE ORDER TO IST
INTERNATIONAL, LTD, IN THE AMOUNT OF $153,909.00
FOR THE PURCHASE OF PORTABLE TRAFFIC SIGNALS;
PROVIDING FOR THE ADOPTION OF
REPRESENTATIONS; PROVIDING AN EFFECTIVE DATE.
Staff Summarv
After Hurricane Wilma, Miami-Dade Police Officers, assigned to the City of Miami
Gardens, were directing traffic to provide a safe and orderly flow of traffic until power
was restored. Staff identified a need to have portable traffic signals in case of an
emergency where street signals are inoperable. Portable traffic signals would be used
to ensure continuous traffic flow in the intersections where the street signals are
damaged or if there is a power outage which will allow police officers to attend other
priorities related to a local state of emergency.
The Department of Homeland Security, through the Office of Grants and Training is
providing financial assistance to several agencies in the Fort Lauderdale urban Area.
Financial assistance will be provided to the City of Miami Gardens through the Fiscal
Year 2006 Urban Area security Initiative (UASI) Grant Program for the purchase of 18
portable traffic control signals for a total of $154,000.00.
J-4) CONSENT AGENDA
RESOLUTION
1ST INTERNATIONAL, LTD
The City of Coral Springs purchased eleven traffic signals from IST International,
located in Cincinnati, Ohio after Hurricane Wilma. Coral Springs conducted research on
portable traffic signals and purchased eleven units from IST immediately after the storm.
Coral Springs' police personnel were very satisfied with its operation and are
purchasing ten more units for a total of 21. IST International LTD. owns the patent on
the concept of the ultra-portable remote controlled traffic light which covers the function
of the signal. (see attached letter) Some of the features that make IST's signals easy to
operate are as follows:
• They have all the colors of a regular signal and green turn arrows, whereas other
similar systems are used for construction work zones, have one or finro colors
and do not have turn arrows.
• IST's signals can fit within any intersection with less traffic obstruction and can be
operated by remote. Other larger units are twice as expensive and more difficult
to transport and setup.
• Solar panels help sustain the batteries, and when needed, battery change-outs
are easily done.
• All of the parts are interchangeable which makes them easier to maintain,
especially in an emergency.
• Storage of the signals when not in use is easier due to their compact size.
IST International LTD has offered the cities a 34% discount from their original list price
of $11,385. The City's cost for each signal including is $7,498.20. The cost of the trailer
to haul the signals is $ 9,962.00, and the cost for four additional batteries and
accessories is $8,979.40.
Staff recommends waiving competitive bidding and authorizing the City Manager to
issue a purchase order for the purchase of 18 portable traffic signals including
accessories, trailer to IST International LTD in the amount of $153,909.00.
RESOLUTION No. 2007-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI
GARDENS, FLORIDA, WAVING THE COMPETITIVE BIDDING
REQUIREMENTS OF THE CITY'S PURCHASING ORDINANCE AND
AUTHORIZING THE CITY MANAGER TO ISSUE A PURCHASE ORDER
TO IST INTERNATIONAL, LTD, IN THE AMOUNT OF $153,909.00 FOR
THE PURCHASE OF PORTABLE TRAFFIC SIGNALS; PROVIDING FOR
THE ADOPTION OF REPRESENTATIONS; PROVIDING AN EFFECTIVE
DATE.
1 WHEREAS, in the event of an emergency, in order to keep traffic flow orderly
2 and to minimize injury, it is necessary for the City to have a supply of portable traffic
3 signals to be used by the Police Department, and
4 WHEREAS, the City of Coral Springs purchased 11 traffic signals from IST
5 International, Ltd, and have indicated satisfaction with their operation, and
6 WHEREAS, the City Manager is recommending that the City Council waive the
7 competitive bidding requirements of the City's Purchasing Code and authorize the City
8 Manager to authorize a purchase order to IST International, Ltd, in the amount of
9 $153,909.00, and
10 WHEREAS, funding for this purpose is available through the Fiscal Year 2006
11 Urban Area Security Initiative Grant Program,
12 NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
13 OF MIAMI GARDENS, FLORIDA, AS FOLLOWS:
14 Section 1. ADOPTION OF REPRESENTATIONS: The foregoing Whereas
15 paragraphs are hereby ratified and confirmed as being true, and the same are hereby
16 made a specific part of this Resolution.
17 Section 2. AUTHORIZATION: The City Council of the City of Miami Gardens,
18 Florida, hereby authorizes the City Manager to issue a purchase order in the amount of
19 $153,909.00 to IST International, Ltd.
20 Section 3. WAIVER OF COMPETITIVE BIDDING: In accordance with Section
21 15(a) of the City's Purchasing Ordinance, the City Council hereby authorizes a waiver of
22 the competitive bidding requirements of the Purchasing Code.
23 Section 4. EFFECTIVE DATE: This Resolution shall take effect immediately
24 upon its final passage.
25 PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MIAMI
26 GARDENS AT ITS REGULAR MEETING HELD ON JUNE 13, 2007.
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ATTEST:
RONETTA TAYLOR, CMC, CITY CLERK
SHIRLEY GIBSON, MAYOR
Prepared by SONJA KNIGHTON DICKENS, ESQ.
City Attorney
SPONSORED BY: DANNY CREW, CITY MANAGER
MOVED BY:
VOTE:
Mayor Shirley Gibson
Vice Mayor Oscar Braynon, II
Councilman Melvin L. Bratton
Councilman Aaron Campbell
(Yes) (No)
(Yes) (No)
(Yes) (No)
(Yes) (No)
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Councilman Andre Williams
Councilwoman Sharon Pritchett
Councilwoman Barbara Watson
SKD/teh
259679_1.DOC
(Yes)
(Yes)
(Yes)
(No)
(No)
(No)
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