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Home My WebLink AboutL-1: Manager's ReportsStafF Monthly Report May-Jun 2007 CITY MANAGER'S OFFICE • Attended the Town Hall meeting on Crime. • Continued preparation of the FY 08 budget. State revenues still not available (see attached) • Worked with lobbyists to develop language to exempt new municipalities form the property tax legislation. • Met with Board of County Commissioners on property tax reduction issue. • Attended weekly police transition meetings. • Held a budget workshop with City Council. • Attended the Memorial Day Breakfast. • Attended the City's Hurricane Expo. • Met with North County Association on Buccaneer Park expansion. • Met with Sunshine International Park owners concerning code enforcement issue. • Closed on HUD $1 house and on the Police and Public Works' buildings. • Attended the Jaycees Annual Awards Dinner. • Attended and introduced at the Chief's Pastoral Breakfast. • Attended the dedication of the HUD dollar house. • Interviewed several Finance Director applicants. PUBLIC WORKS (Tom Ruiz) 1. Staff continues to perform asphalt street repairs and concrete sidewalk repairs and installation on- going citywide. 2. Staff continues to clean and maintain bus bench areas throughout the City. 3. Staff continues to mow public right-of-ways to ensure that the roadways are aesthetically pleasing. 4. Staff continues to trim and prune trees citywide. 5. PerForm new plant material on NW 27th Ave and NW 2nd Ave, pintas, foxtails ferns, mulch ) 6. Continue to perform/check storm drain cleaning inspections. 7. Continue to coordinate with Vila and Son on NW 27th Ave Beautification Project Completion: 95 % : Irrigation final inspection : Replace ground cover material plants : FPL Installed 2 meters - Systems 8& 9 8. Sound Wall Landscaping (Turnpike Authority): contractor started installing irrigation systems on west side turnpike sound wall. 9. FDOT Project: Continue to the milling and resurfacing of NW 27th Ave befinreen Ala Baha and NW 187th St 10. Due to the delays obtaining permit from Miami Dade County Public Works the drainage project on NW 175 Street did not start yet. The project is projected to start on the week of 18 June 2007. 11. Public works permits processed (37) driveways, (6) paving and/or drainage, and (8) utility/banners, (1) parking lot re-striping for a total of 52 Permits issued. 12. On June 12, 2007 we met with Rainbow Paving, Universal Truth CDD and Office of Community & Economic Development (OCED) to discuss the completion of the drainage project at Vista Verde area. The contractor is currently working on paving restoration and installation of curbs. 13. Director attended the Hurricane Preparedness Meeting in the Council Chambers on May 18 and June 6, 2007. 14. Director attended a Evaluation Committee for RFP#06-07-020 on May 31, 2007 and met with the consultants for a Project Management presentation on June 4, 2007. 15. Director attended the State of Florida's Division of Emergency Management (FDEM) Senior Leadership Briefing (SLB) on May 23, 2007. 16.Attended several meetings with City Manager, Police Department, and consuttants to discus the Police/Public Works Complex. 17.Attended the City's Special DRC Meeting to review and discuss Palmetto Gardens Village ASPR. 18. Director coordinated a CERT Informational Meeting with a PowerPoint Presentation for our CERT Teams on May 30, 2007. 19.Attended a Special DRC Recommendations Meeting with Antioch Church on May 31, 2007. 20. Director met with our Debris Management Contractor -Gulf Crowder to get ready for Hurricane Season. 21. Director attended the Budget Workshop on June 8, 2007. 22. Attended the Hurricane Expo and gave PowerPoint Presentation on our Emergency Response Plan and Tree Care on June 9, 2007. 23. Director Attended the Florida Disaster Workshop on June 11 and 12 at the MD County EOC. 24. Director attended the Local Mitigation Strategy Meeting at Miami Beach on June 13, 2007. 25. Director was nominated to be the Co-Chair for the South Florida American Public Works Association. Keep Miami Gardens Beautiful Community Beautification Grant • Applications have been submitted • Approved applicants are being notified Swat A Litter Bug Campaign • 22 litter bugs have been swatted this month Summer of Service- Service for Peace June 22, 2007 Over 50 volunteers will be planting native plants along city's wetland areas Great American Cleanup 2007 • Major community Clean-up for the month of July NW 22 Ave Welcome Sign (south end) • Miami -Dade County is currently reviewing permit application •Application pending Florida Highway Beautification Grant • Applied for $300,000 to help landscape 183rd Street. • Approved Miami Gardens Drive Beautification Project • FDOT reviewing plans Adopt A Road • Three cleanups this month ASSISTANT CITY MANAGER (Horace McHuqh) • Attended FCCMA State Conference • Conducted Budget review meetings with reporting departments • Worked with departments to coordinate Budget presentation for Council workshop • Participated in Police Transition meetings • Started preliminary negotiations for next year's Jazz Festival • Discussed sponsorship alternatives for next year's Jazz Festival • Interviewed candidates for Media & Events Planner • Coordinated testing of phone systems and other emergency requirements for the City's operations • Continued Project Management for agreement with BearingPoint, consultant responsible for design and implementation of Police IT network • Addressed disciplinary issues with staff • Attended demonstration of rapid deployment solutions and alternative to solutions for communication presented by Sprint • Attended planning meeting for the Community Crusade Against Drugs & their upcoming fundraising event • Received Legislative update of Property Tax Reform at monthly Chamber event • Met with representatives of Construction Trades Fair and Commissioner's office to finalize plans for a job and trades expo later in June • Researched options for providing government access television to the city MEDIA AND SPECIAL EVENTS Coordinator (Ula Zucker) • Planned and presented the Mayor's State of the City on May 14th, 2007. • Planned and presented Councilman Bratton's Memorial Day Breakfast event on May 2gtn 2007. • Attending Community Branding presentation in preparation for community branding campaign the City will kick-off in 08' FY. • Attended several meetings with producers of Jazz in the Gardens to discuss planning for 08' event. • Met with Promotions Director and Programming Director of WEDR 99 Jams to discuss partnerships and relationship opportunities between the radio station and the City. (the radio station strongly supported the Hurricane Expo and brought out a remote promotions vehicle). • Prepared 07'-08' FY budget for Community Outreach Department. • Prepared community service letters for students of North Miami Beach S.H. and Michael Krop Sr. High that volunteered at Jazz in the Gardens. • Met with Tristan from the IT Department to begin to update the City's website to accommodate media and events information. • Draft mock-up web pages for the Miss Miami Gardens pageant_website. • Tamilla attended the Town of Miami Lakes town address. • Preparing quotes/ information for the 3~d Annual Community Day in July, (date is pending). • Prepared and mailed out the Jazz in the Gardens sponsor "Thank You" gifts. • Worked in collaboration with Community Development Department to plan the $1 HOME PRESS CONFERENCE • Worked in collaboration with Chris Steers and building Department to plan the City's Hurricane Expo that was held on Saturday June 9th, 2007. • Working on Hurricane Bulletin Newsletter Locate City related articles for the Media Book. • Commenced planning for Community Day event. • Media clippings and outreach. INFORMATION TECHNOLOGY (William Henderson) Travel i. William Henderson has been accepted into the Florida Institute of Government's Certified Public Technology Manager (CPTM) program and will begin in July. The program takes a year to complete. ii. More info available at http://www.cptmflorida.orq II. Software Upgrades a. EDEN i. Our EDEN system has been updated to the latest version 4.2.0.4 b. Microsoft i. Various Microsoft security updates have been applied to all workstations and servers III. Hardware Upgrades a. File / Print Server i. A replacement File /Print server has been ordered and received. It will be installed by the beginning of July. IV. Email Usage Policy i. Training 1. We successfully conducted training of over 100 City Employees in the proper use of email and the email application Outlook 2. We also provided training for the ISD online Work Order request system Track-IT V. ISD Policy and Procedure a. The ISD is in the process of developing a policies and procedures manual governing key IT functions and tasks b. This document will help to ensure universal application of IT standards and prevent system downtime c. Once completed and implemented this document will allow the IT division to assume a preventative support posture as opposed to a reactive one. d. A rouqh draft is attached VI. Personnel a. One employee resigned as of 18 June, 2007 i. Application Systems Administrator b. We are currently recruiting for three positions i. (2) Application Systems Administrator ii. (1) IT Director PURCHASING (Pam Thompson) 1. Prepared and issued four bids/RFP: Architectural Services for CDBG Fa~ade Improvements Single Family Residence Renovations - CDBG Purchase & Delivery Speed Enforcement Radar Units Purchase & Delivery Police Safety Equipment 2. Prepared and issued seven quotations Steam cleaning of partitions - Police bldg. Modifications to fence at Myrtle Grove Pool Repair/replace guard rails Remove tree & grind stump Emergency Catering services Building dept. demolition of walls Purchase & delivery snacks for Parks 3. Preparing specifications for the following: Towing Services Painting Park Buildings - on hold Golden Glades Beautification Project - phase II Construction of Carol City Community Center Spot Market Pricing for Concrete - Co-Op bid 4. Issued 185 Purchase Orders 5. Continue to order and assist with auditing fuel card program 6. Continue to train and assist City staff on Eden software 7. Continue to assist with CDBG farade program 8. Continue working on purchasing issues for Police Dept. transition project 9. Continue entering existing contracts into Contract Management 10. Continue entering vendors into Bids & Quotes - bid vendors 11.Assisted with implementation and creating 280+ fixed assets records 12. Purchases over $25,000: Purchases $25,000-$50,000 Date Vendor Service/Pro'ect Amount 05/21/07 Qualit Wirin Wirin - PD bld . $27,991.98 06/05/07 PBS&J En . Portable Generator $31,295.00 06/05/07 Strai htline En ineerin Sidewalk Repair - Cloverleaf & Bunche Park $42,235.00 Communitv Outreach Specialist (Lillie Q. Odom) • Coordinated and navigated the volunteers for the Education Compact, held at the Miami Dade Public School Board's meeting with Superintendent Rudolph Crew. The community participation was overwhelming with approximately 100 elected officials, business leaders, educators, and residents in attendance. Two buses to commute the volunteers to the meeting were sponsored by the Antioch Baptist Church of Carol City and NEXTAFF (Buffy A. Butler). • Attending bi-monthly meetings in preparation for the Annual Family Fall Festival to be held October 31, 2007 at Dolphin Stadium • Attended Bi-monthly meetings of the North Dade Campus &Community Alliance at St. Thomas University • Attended meeting with CMG - Post Hurricane Emergency Team • Coordinating the CERT Teams to attend the training to be held on June 2, 2007 at Doral, by the Office of Emergency Management - CERT, Miami Dade County. • Attended meetings and assisting with the plans for the COMG - Hurricane Expo to be held June 9, 2007 at the Wal-Mart (Dolphin) Store. • Attended the Business Community Breakfast by Chief Boyd, held at Calder Race Course, and the Civic, Crime Watch and Community Leaders Dinner also held by the Chief; held in the council chambers. • Participated in the Crestview Elementary Read for the day program, held at the school. • Attended the Attendance and Boundaries meeting with Dr. B. Cowins at Norland Senior High School • Coordinated and attended the Teams for the American Cancer Society "Relay for Life" held at Miami-Job Corp Center, Miami Gardens, Florida. • Coordinated and attended the "Undoing RacismT"" & Community Organizing Retreat" held at St. Thomas University. • Attended the COMG Seniors planning meeting, held at Antioch Church. FLEET SERVICES (Herman Bruce) 05/16 to 05/18/2007. Follow up on vehicles in repair status, road tested vehicles returned from repairs. Meet with Asst. City Manager Mr. Horace McHugh. Schedule vehicle services, continued on vehicle file setup, attended Hurricane Preparedness meeting, perform complete fleet inspection at Public Works & Parks Maintenance facility. 05/21 to 05/25/2007. Follow up on vehicles in repair status, review inspection report from last fleet inspection, Vehicle condition reports, Fuel receipts; schedule repairs, routine services and warranty repair on three Police vehicles. Received partial shipment of replacement PD Vehicles Hubcaps and checked for proper fitting. Started @ PW and Parks Maintenance Facility to inspect damages to Trailer done previous day, called in repair Vendor to perform repairs, perform partial fleet inspection. Received second of two new Crew Cab Dump Trucks, install City seal and numbers on vehicles, completed Fleet inspection and replaced faded City seals on eight vehicles. 05/28 to 06/01 /2007. Follow up on vehicles in repair status, schedule repairs, called for estimates on damaged equipment, called in Tire repair company to perform flat tire repair on Code vehicle, review Vehicle condition report, Fuel receipts, Fuel monthly statements, and started to perform fuel reconciliation. Prepare and took New Police vehicles registration to Tag Agency for processing, Picked up completed decals and graphics form print shop. Meet with repair vender @ Scott Park to pick up Park vehicle for repairs. Prepared, perform pre-trip inspection and delivered six new Impalas to PD. Performed fleet inspection on vehicles parked @ City Hall, replaced City seal and Decals on Code vehicle. Perform complete fleet inspection @ PW and Parks Maintenance Facility. 06/04/ to 06/08/2007 Start at PW and Parks Maintenance facility to inspect vandalism on vehicle parked over the weekend at PW & PM facility, called in repair vendor to perform estimate. Review Vehicle Condition Reports, fleet inspection report and fuel receipts, schedule repairs, follow up on vehicles in repair status, and Visited Maroone Ford to inspect cause of Air Conditioning problems with F-350 Pick-up trucks in fleet. Meet with Asst. City Manager Mr. Horace McHugh. Attend Hurricane Preparedness Meeting. Start installation of replacement Hubcaps on PD Vehicles. (Complete 54 vehicles) Attend Budget Workshop and Presented Departments proposals. Perform partial fleet inspection at PW and Parks maintenance facility. 06/11 to 06/15/2007 Start at PW and Parks Maintenance Facility; called in to inspect Vandalism on vehicles, Trailers and Theft of small Equipment from Trailers and Vehicles; called in Police to perform investigation and reports and vendor for estimate on repairs of vehicl~s and replacement of stolen tools and equipment. Follow up on vehicles in repair status, review Vehicle Condition report, fuel receipts, last week fleet inspection, and schedule repairs. Perform receipts of all invoices, attended Computer training. Prepared, perform Pre-trip inspection and delivered four Impalas to PD. Inspected all delivered Marked PD cars and verified Unit #s to VIN #s and start preparation of Tag and registration assignment and Insurance. Schedule warranty repairs, Called in Key company to duplicate vehicle keys and started to perform fleet inspection. Perform partial fleet inspection due to stormy weather. HUMAN RESOURCES (Taren Kinqlee) • Participated in the Police Department Transition Meetings. Began the oral board interviews for Police Officer. • Budget reconciliation for positions in current and next fiscal year. • Participated in City's Hurricane Preparedness meeting. • Safety training coordinated for Parks and Public Works on Storm Operation Recovery • Prepared response to an EEOC complaint. • Held several meetings with department supervisors regarding recruitment, discipline and performance management. • Monthly Statistics: Oct- Nov- Dec- Jan- eb- Mar- pr- May- un- Jul- Aug ep- Nov Dec Jan Feb Mar A r Ma Jun Jul Au Se Oct Applications/ resumes received 429 473 328 971 581 498 622 47 Positions Advertised 13 8 9 13 4 3 21 10 I nterviews Conducted 27 41 23 111 91 173 77 102 Pre-employ. Ph sicals 19 6 3 20 24 14 72 Background/ Reference Checks 21 6 9 24 24 21 84 New Hires 4 23 4 4 8 20 10 64 Workers Comp Claims 1 0 2 3 3 5 14 Exit Interviews 1 0 1 0 1 1 1 Promotions 1 1 2 1 1 2 3 ASSISTANT CITY MANAGER FOR BUSINESS SERVICES (Chris Steers) Initiatives Finalized all preparations for City's 2"d Annual Hurricane Expo. Expo was held on June gtn and included participation of: Wal-Mart, Lowes, Advanced Testing Labs, Warren Henry Automobifes, the Miami-Dade Office of Emergency Management, Miami-Dade Fire Rescue Department, CMG CERT, Kathy Fernandez-Rundle's Office, the American Red Cross, Aventura Hospital, NOAA, 99 Jamz, 1080 News Radio, CMG Parks and Recreation, CMG Building Dept., CMG Community Development, CMG P& Z, CMG Public Works, CMG Code Enforcement, and the South Florida Water Management District. Over 350 citizens participated. There were numerous positive comments from the community. They all enjoyed the venue, the presentations, and all of the demonstrations. We were also able to give away six 5550 Watt Generators to six very happy City of Miami Gardens residents. 2. Coordinated Hurricane Preparedness meetings with all senior staff. Follow ups ongoing dealing with updates and/revisions to City Emergency Response Plan. Supplemental SOP's being developed. 3. Monitored implementation of new policies and procedures in Building Department. 4. Monitored Implementation of various recommendations underway per JRD & Associates report: Recruitments for all level of staff continue, 5. Met with JRD & Associates regarding Preliminary Report on Customer Service Survey 6. Recruiting for Assistant Administrator in the Building Department completed; Evelyn Sanchez's Start date was June 4th, 2007. 7. Build out for expansion of Code Enforcement and Planning and Zoning Departments 98% complete; Still Pending Final Fire Inspection and C/O: Space Saving Cubicle System ordered. 8. Final phase 2 build-out for Building Department to be completed on or before the Month of July. Actions • Monitored and reviewed annual and semi-annual performance evaluations and processing; addressed deficiencies in process and timeliness. • Met with JRD & Associates on progress of Customer Service Survey and Fee analysis, and Benchmarking. • Met with general citizenry for problem resolutions: building and code enforcement issues. • Conducted Bi-Weekly Directors Meetings. • Conducted Interdepartmental Meetings: discussed National Flood Insurance Program requirements and Budget issues. • Zoning agenda reviews. • Development Impact Committee reviews. • Attended MG Police Transition meeting(s). • Met with Senior Staff regarding budget issues. • Coordinated June 8th Budget Workshop presentations. • Met with Owner's of Sunshine State Industrial Park to follow up on code enforcement efforts and resolved outstanding licensing issues. CODE ENFORCEMENT (Carmen Quinn Monthly Statistics Oct- Nov- Dec- Jan- Feb- Nov Dec Jan Feb Mar Landlord Pernuts 12 8 16 3 g04 85 Business. Licenses 233 302 163 229 96 71 Mar- Apr- May- Jun- Apr May Jun Jul 1,067 Jul- Aug- Sep- Aug Sep Oct Alarm Pernuts 98 94 317 337 113 33 Cert. of Use 63 117 487 658 100 62 86 60 113 Building Department Oct-Nov Rev Nov-Dec Rev Dec-Jan Rev Jan-Feb Rev Feb-Mar Rev Mar-Apr Rev Building Permits/fees $322,874 $325,605 $84,493 $297,636 $211,445 $228,123 Zonin De artment Zoning Permits/Fees $43,399 $11,942 $10404 $7,270 $3,624 $8,391 Code Enforcement Business Licenses $69,968 $90,962 $23,325 $30.037 $7,346 $10,530 Certificates of Use $4,533 $8,635 $48,990 $85,135 $7,137 $4,996 Civil Violations $3,660 $2,270 $2,185 $19,485 $6,755 $15,990 Lien Searches $9,725 $6,969 $3,850 $8,275 $6,145 Alarm Registrations $3,415 $2,565 $5,639 $10,246 $3,730 $1,145 Landlord Permits $680 $410 $739 $180 $96,060 $20,010 Solid Waste Fees $114,047 $63,602 $38,020 $78.999 $51,150 $80,249 Building Department May-Jun Rev Jun-Jul Rev Jul-Aug Rev Aug-Sep Rev Sep-Oct Rev Building Permits/fees $205,859 Zonin De artment Zoning Permits/Fees $20,984 Code Enforcement Business Licenses $8,492 Certificates of Use $12,958 Civil Violations $1,6945 Lien Searches $6,875 Alarm Registrations $2,100 Landlord Pernuts $7,825 Solid Waste Fees $91,740 PLANNING - Jav Marder and Bhairvi Pandva PLANNING - Jay Marder and Bhairvi Pandya • COMPREHENSIVE DEVELOPMENT MASTER PLAN o Florida Planning and Zoning Associations Outstanding Innovation Award - Presented to City at June 8 FPZA Annual Conference in Sarasota. o Miami Dade County Planner's Technical Committee - Presented the City's Future Land Use Plan at June meeting held in Homestead. o OTHER PLANS o Transit Circulator Feasibility Analysis - Met with Miami Dade County Metropolitan Planning Organization representatives and consultant, David Plummer & Associates at City to review routes, activity centers and future survey considerations. Also, "interviewed" Sylvia Dougherty who is a city resident as well as representing One Stop Career Center/Youth Co-op Inc, an organization that helps low income persons who need employment. o State Road 7 Livable Community Study - Communicated with District IV, FDOT regarding their project to six-lane SR-7 as related to the Mulroney Dodge dealership modifications. o MiMo Architectural Survey Project - 122 significant MiMo buildings in the City are included in the report which has been submitted to the Florida Department of State to recognize and designate the City as an area of significant historic Miami Modern architecture. Architectural guidelines are expected shortly and will be utilized to include in the City's new land development regulations. LAND DEVELOPMENT REGULATIONS - Jay Marder, Bhairvi Pandya and Oneca Lowery • Revise Sign Regulations - Held kick-off meeting with Land Design Innovations, consultant for the project. June 28th workshop is set up. Flyers mailed to almost 5,000 (all) businesses in the City. Newspaper advertisements in Neighbors section. Flyers distributed to library, county police department, and city offices. • Land Development Regulations - Cyril Saiphoo, Zoning Administrator, has been assigned as project manager. Draft portions of the new code are being compiled and with sections to be provided to Council and other interested parties beginning in July or September. ZONING - Jay Marder, Bhairvi Pandya, Nixon Lebrun, Oneca Lowery, Jacquelyn Gardner • Certificate of Use/ Occupational License Applications - Reviewed 43 • Zoning Resolution/Ordinance Logs - Updated trackin • Plans Review - 70 plans for Building Department • Inspections - Conducted 20 inspections • Certificate of Occupancies - Signed 10 certificate of occupancy sign-off sheets • Zoning Verification Letters - 11 • CRH (Community Residential Home) 1,000' radius verification letters - 3 • Development Review 1. Antioch Missionary Baptist Church Expansion - Re-reviewed expansion plans with an understanding that new building complex will be enclosed under a single, large roof that will have grass and trees on roof-top, i.e., a"green building." Additional information needed from the applicant to clarify building coverage, adjacent uses, parking, and other information. 2. Palmetto Gardens Village Shopping Center at NW corner of Palmetto Expressway and 37th Avenue - Reviewed plans with applicant for redeveloped shopping center. 3. Housing near Palmetto Expressway and NW 27th Avenue - Reviewed potential project and rezoning, approximately 40 units. 4. Potential New Automobile Dealership - Discussed potential new car dealership in the Golden Glades area near the WalMart. 5. Snake Creek Canal Parking Plan by Dolphin Stadium - Received the Stadium's plans from the South Florida Water Management District; to be reviewed by the City's Development Review Committee. The Stadium has been parking on the Snake Creek Canal right-of-way as a grassed parking area of approximately one mile in length. This are is not on the Stadium property and is therefore subject to the City's permitting process. 6. Miami Tower Hearing - Continued negotiations with TV tower replacement applicant ; city to obtain 25' strip for passive recreational trail around 38 acre site. • Notices and advertisement for July 18 Zoning Agenda. 1. Miami Tower 2. City Furniture 3. Enterprise Rental Cars • Majorca road closing application - DR Horton withdrew application to close road. DR Horton is processing building permits for individual gates at each section within Majorca Isles development. • Code Enforcement 4. Pleasure Emporium - Met with Assistant City Manager and Code Enforcement, reviewed materials from MD County and PE's attorney; drafted memorandum and distributed to City Attorney for action. Summary: viewing booths are not allowed in adult bookstores. 5. County Line and SR 7 Zoning Violation - Met with owner's counsel to discuss public hearing application to resolve illegal parking of vehicles in residential zone in back of SR-7 car dealers 6. Commons Townhouses at 27th and 207th - Inspected site and met with owner to consider resolution of un-permitted signs. GEOGRAPHIC INFORMATION SYSTEMS (GIS) - Bhairvi Pandya, Casli Jean • Zoning Map Update - Updated and revised include compilation and confirmation of zoning actions since 2004 • Eden parcel database - updating due to recent subscription to Miami Dade County subscription • Community Development Dept. Support - researching household income for block groups, i.e., census socioeconomic data • Planned Development Map - updated from March 2006 • Eden and GIS Interface - Discussed mapping capability with IT and Eden representatives. OTHER ACTIVITIES Departmental Filing System - The Department is implementing a new filing system that will discontinue the legal size files in favor of more space efficient letter size system. Ordered new shelf filing system; developing a system to standardize labels, etc. This involves developing a label template through Eden, which involves developing a"Crystal Report." : Miami Dade Transit Charrette Reports - Continued coordination including meeting with Miami Dade County Transit representatives to review the City's comments on the 183~d Street and 199th Street Charrette Plans prepared by the County; Continued interface with the County's consultants to clarify recommended revisions needed to make the reports acceptable to the City. As previously noted, revisions to state that the reports be revised to reflect the City's CDMP, the City's plans and zoning for the Town Center Zoning District, and that the City be in charge of developing zoning applicable to the 199th Street Station Area. Impact Fees - Worked with Finance and Building to insure that impact fees for Parks and Police are directed to the correct accounts and that already collected fees are correctly reflected in said accounts. TBEGroup, Inc. re. Economic Redevelopment and Demographics - Met with consultant and Community Development Department to discuss potential assistance for brownfields. ASSISTANT TO THE CITY MANAGER FOR PUBLIC SERVICES (Renee Farmer) Parks • Completed Parks and Recreation Master Plan Recreation to Council • Completed the processing of Permit Applications for Carol City Community Center Irrigation • Reviewed and Ranked Project Manager Proposals • Reviewed/Analyzed Specs and Bid documents for Carol City Community Center Police Department Transition Conducted (4) Police Department Transition team meetings to facilitate the hiring of transition staff, finalizing recruitment marketing RFP, establishing pay structure, benefits, hiring procedures, and organizational structures. Researched ordinances provisions for Police department as it related to : towing, nuisance abatement, reserve officers, and fee structure Reviewed SOP for Police department Other Completed bill analysis and review for HB 1 B, SB 2B, HJR 3B, SB 6B for Special Session. Participated in the following Meetings/Committees (outside agency meetings): • Coconut Cay CDD Meeting • Majorca Isles CDD Meeting • Attending opening session of FCCMA • Meet with Lobbying Team to discuss strategy for Special Session • Participated in Oral presentations from Project Management firms • CMG Dollar Home Press Conference with HUD • Livable Neighborhood Community Meetings • Meeting w/ Alonzo Mourning Charities re: Bunche Park POLICE DEPARTMENT (Chief Matt Boyd) Police Department Support Staff • During this reporting period, one captain and 4 sergeants began employment with the Miami Gardens Police Department. Current staffing level: • 1 Chief • 1 Deputy Chief • 3 Majors • 5 Captains • 4 Sergeants • 1 Executive Secretary Police Department Hirinq Status • Ongoing processing for 19 remaining sergeant positions is underway. Eight sergeants will be coming on board during the month of July to further support the transition and processing of officer applican#s. • On June 11, 2007, officer interviews began. A total of twenty-four interviews are scheduled daily. Interviews for officers will be ongoing throughout the months of June and July. • Non certified civilian positions for the Police Department have been posted on the City's web site Police Department Transition: • In-car video systems researched with final recommendation submitted for Council review • Police equipment list established and submitted to Purchasing Manager for initiation of Bidding process • Bid for uniform vendor finalized and closed. Vendor selection made subsequent to bidding. • Taser product selection finalized and submitted to City Council for purchase approval. • Product selection for radar guns and digital message boards for speed control submitted to Purchasing Manager for bidding process. • Finalized purchase and acquisition of new Police facility o Ongoing coordination for complete building renovation o Completed ceiling tile work o Started A/C Work o Locks changed on Public Works and Police Buildings o Interior lighting upgraded o Carpet ordered o Demolition of existing interior wiring ^ Coordination with representatives from the Building Dept. reference permits ^ Coordination with representatives from Geo Associates reference contract work ^ Coordination with representatives from Wrightline reference telecommunications center ^ Coordination with representatives from Quality Electric reference lighting • Coordinated contact between OSSI and BearingPoint • Coordination with representatives from Spacesaver reference records cabinets and Communications Center design • Coordination with City Architect reference building plans • Coordination with PBS&J reference fuel station location • Coordination with representatives from Wrightline reference telecommunications center • Coordination with representatives from Quality Electric reference lighting • Coordination with Dr. Lock reference re-keying building • Coordination with representatives from Bellsouth reference telephone server • Coordination with Verizon representatives to obtain demo phone and air card • Coordination with CMG Building Officials ref. permits for new building. • Coordination with Avaya Rep. ref new bldg. phone system. • Toured Miami Dade Fire Rescue / EOC / 311 call center • Toured Miami-Dade EOC Center reference phone system • Toured Avaya lab building reference telephone system. • Met with plumbers reference delivery of fixtures • Provided BearingPoint with all needed information including, ref. chart, tour of building and site visit to Miramar Police Department who are currently fully operational with OSSI • 90% of marked police patrol units have been completed and stored. Remaining fleet is scheduled to be completed by the end of June. • Initiatec~ research on position postings and hire dates for support staff • On going effort to implement Community Branding. • On Site Visit at Miami Dade Police & Fire communications center to view their Watson communications equipment. • Submitted requisitions for all building work. Meetinas/Committees (outside aqencv meetinqs) • Attendance and participation at DCF re: grant for Child Safety Seat initiative. • Local Clergy advisory breakfast hosted by Chief Boyd at Miami Gardens City Hall. • Participation and attendance at monthly meeting hosted by Concerned African American Women • Initiated compiling of information for local Byrne Grant and Federal JAG grant. • Attended Records Management seminar at Nova Southeastern University in Kendall • Attendance at the State of the City address at Florida Memorial University • Ongoing coordination and meeting with Dade County State Attorney's Office • Toured Miami-Dade Fire Communications with Tom (Motorola) • Participation in Dade County 2007 Hurricane workshop conference • Hurricane Storm Preparedness Meeting • Participation in City of Miami Gardens Hurricane Preparedness pavilion at Wal-Mart • Records Management Seminar (May 14, 15) • Nova University Tour with Spacesaver representative • Attendance at community concerns forum over crime with MDPD at Carol City High School • Major Paul Miller was invited as guest speaker at Holy Family Church Sunday services Participation at Active Shooter Miami-Dade Training COMMUNITY DEVELOPMENT BLOCK GRANT/HOUSING (Daniel Rosemond) • Finalized sub-recipient agreements with 4 agencies performing public services and 1 agency providing technical assistance/small business loans to City businesses. All agreements cover services to be completed by September 30, 2007. • Coordinated HUD House kick-off event and opened the lottery process. Interested parties must submit required information by August 15, 2007. • Participated in pre-bid meeting with contractors that will bid on HUD house rehab. Bids are due on June 28, 2007. • Completed the contract documentation for Disaster Recovery Program and advertised and opened the waitlist. Application cycle will run from June 11th-June 22"d • Met with CEO from Independent Living Systems to discuss a pilot program to assess Seniors and the health services to which they are entitled. Program would bring entitled benefits to Seniors within the City. • Met with area representative from the IRS to discuss the EITC Campaign. F/up meetings will take place once we determine program parameters and a budget. • Met with residents of the 3 priority neighborhoods to provide status report on the Livable Neighborhoods Initiative program. Participated in the following meetings outside the City: • Housing Finance Authority Board Meeting (Special Meeting) • Office of Community and Economic Development-Con Plan Consultation CAPITAL PROJECTS COORDINATOR (Antranette Pierre) Maternity Leave SCHOOL CROSSING GUARDS (SGC) (Cherise Alicia) • Department attended Budget Training (Eden) on May 15, 2007. • End of the School year staff meeting with all School Crossing Guards was held on May 23, 2007 • Community Traffic Safety Meeting held on June 4, 2007. • Uniforms and Equipment was turned in by all guards on June 6, 2007. • Pedestrian and Bicycle Safety presentation in the parks: (Free Bicycle Hetmets were given to a the participants) June 12th - Brentwood Park June 14th - Myrtle Grove Park & Buccaneer Park June 15th - Scott Park & Rolling Oaks Park PARKS 8~ RECREATION DEPARTMENT REPORT (Vernita Nelson) A: J. King Park ^ Twenty-three students are attended the After-school program. For the Kid's Day Off program, participants visited Metro Zoo on May 31 st and the Intracoastal Movies on June 1 st. ^ The Cultural Arts Summer Recreation program has 40 campers enrolled. ^ There is line dancing taking place in Wednesday, Thursday and Friday nights. Brentwood Park ^ After-school program operated at full capacity. For the Kid's Day Off program, participants visited Metro Zoo on May 31 st and the Intracoastal Movies on June 1 st. ^ The Summer Camp program was the first to fill up with forty (40) campers enrolled. ^ Some students from the After-school program attended Earth Day at the City of Opa- Locka. ^ Approximately thirty-five seniors attended the senior program weekly on Mondays. Buccaneer Park For the Kid's Day Off program, after-school participants visited Metro Zoo on May 31 st and the Intracoastal Movies on June 1 st. The Summer Recreation program is filled to capacity with sixty (60) children enrolled. The Seniors attended Intercostals Movie Theater and the Florida Marlins game. The Seniors are engaged in line dancing, group walks and meeting every Friday. Bunche Park ^ Seniors attended weekly programs on Fridays at 9:OOam, which will change to Fridays at 6:OOpm for the summer. ^ After-school program had 5 children enrolled. For the Kid's Day Off program, participants visited Metro Zoo on May 31 st and the Intracoastal Movies on June 1 st. ^ The Summer Recreation program is filled to capacity with forty (40) participants. ^ The after-school program ended their Tennis competition at Buccaneer Park. ^ The after-school program ended their Chess competition at North County Elementary. ^ Staff attended two workshops, Surviving the summer and Florida Recreation & Parks Association Summer Training. Lake Lucerne Park ^ For the Kid's Day Off program, after-school participants visited Metro Zoo on May 31 st and the Intracoastal Movies on June 1 st. ^ The Summer Recreation program is filled to capacity with forty (40) campers enrolled. Miami Carol City Park ^ After-school program had 20 children enrolled. For the Kid's Day Off program, participants visited Metro Zoo on May 31 st and the Intracoastal Movies on June 1 st. ^ The Summer Recreation Sports Camp program is filled to capacity with sixty (60) campers enrolled. Myrtle Grove Park ^ For the Kid's Day Off program, after-school participants visited Metro Zoo on May 31 st and the Intracoastal Movies on June 1 st. ^ The Summer Recreation program is filled to capacity with eighty (80) campers enrolled. Norwood Park After-school program had an attendance of 38 children. For the Kid's Day Off program, participants visited Metro Zoo on May 31 st and the Intracoastal Movies on June 1 st. The Seniors program for the Clover Leaf/Norwood community has 29 seniors in attendance. The seniors meet on Wednesdays at 9:00 am. The Summer Recreation program is filled to capacity with eighty (80) campers enrolled. Rolling Oaks Park ^ After-school program had an attendance of 30. For the Kid's Day Off program, participants visited Metro Zoo on May 31 st and the Intracoastal Movies on June 1 st. ^ The Summer Recreation program is filled to capacity with eighty (80) campers enrolled. ^ Thirty-five seniors in attendance at the weekly senior programs held on Thursdays at 10:OOam. They will now meet on Thursdays at 6:OOpm during the summer. Scott Park ^ After-school program had an attendance of 14 children. For the Kid's Day Off program, participants visited Metro Zoo on May 31 st and the Intracoastal Movies on June 1 st. ^ The Summer Recreation program is filled to capacity with sixty (60) campers enrolled. Vista Verde Park ^ Children from the neighborhood come to the park to complete their homework and play games. Athletics & Sports Development Sports Development: Completed the co-ed flag football program. The playoffs were held at Scott Park on Thursday, May 25th and championship games were Friday, May 26th. Participants were awarded participation trophies and the winning teams from each age group were awarded a team championship trophy. Teen Program In the month of May the Teen Program continued to meet each Monday, Wednesday, and Friday at their respective locations. Norwood Pool- Every Friday the Teen Program met at Norwood Pool to swim for two hours. The Lion King: On Thursday May 17th the Teen Program and staff attended Lion King the play. It was very entertaining as all in attendance sat on the edge of their seats. Kid's Day Off: o Rapids Water park: On Thursday May 31 St, the Teen Program went on a field trip to Rapids Water park for a day of fun in the sun. This was the last trip for this year of programming. o Movie Day at Scott Park: On Friday June 1St, the Teen Program watched movies and socialized at Scott Park. Training ^ On May 9th & 11 th, recreation staff attended a summer training workshop co-presented by local cities. ^ On May 12th, full time recreation staff attended a"Survive the Summer" training sponsored by the Children's Forum. ^ On May 26th, 11 staff members attended tennis training at Crandon Park Tennis Center. Meetings ^ May 14: Staff attended the State of the City Address at Florida Memorial University ^ May 15: Coconut Cay and Majorca Isles Community Development District Meetings • May 15: Meeting with National Youth Football League ^ May 16: FCCMA Annual Pre-Conference ^ May 16: Community Branding Presentation ^ May 18: EDEN Budget Training ^ May 18: Hurricane Preparedness Meeting ^ May 18: YWCA Annual Day of Commitment ^ May 19: Undoing Racism Workshop & Community Organizing Retreat ^ May 21: Meeting with City of Opa-Locka ^ May 21: Town Hall Meeting with MDPD ^ May 21: Concerned African Women Independent Parent Council Kick-off Workshop ^ May 22: Judson & Partners Architects & Engineers ref: Carol City Community Center ^ May 23: Miami Gardens Council Meeting ^ May 24: Miami Dade County Open Space Master Plan & South Florida Park Coalition ^ May 25: Meeting with The Children's Trust ref: CM&VP grant ^ May 31 - June 2: Preventing Crime in the Black Community Conference ^ May 16 & 17: Kara Petty attended the Florida Recreation and Parks Association board retreat in Haines City ^ May 23: Kara Petty and Shaneika Harvey met with the Life and Learning Center regarding programming for seniors ^ June 4: FLYAA Board Meeting ^ June 4: Independent Parent Council Meeting ^ June 5: Meeting with Miami Job Corps ^ June 6: Hurricane Preparedness Meeting ^ June 8: Budget Workshop ^ June 9: CMG Hurricane Expo ^ June 9: Alonzo Mourning Charities Event ^ June 9: Jaycees Service Awards Dinner ^ June 11: Meeting with Alonzo Mourning Charities ^ June 13: Meeting with Community Crusade Against Drugs & MGPD ^ June 13: City Council Meeitng Misc. ^ Recreation staff assisted with the Hurricane Expo on June gtn ^ Two staff members, George Mitchell and Sylvester Wilson were nominated for service awards by the Jaycees. Georqe Mitchell won the award for Employee of the Year! Maintenance Division A J King Park ^ 26 Janitorial visits to clean park ^ Premises blown 3x ^ 7 Landscaping visits ^ Grass cut & watered grounds ^ 5/16 Repaired broken door on north side of trailer ^ 5/16 - 5/17 Inspected and replaced A/C filters ^ 5/30 Trouble shot irrigation system ^ 6/4 Worked on goal posts ^ 26 Trash removals Andover Park ^ 24 Janitorial visits to clean park ^ 5/16 Cleaned garden fountain ^ Premises blown 6x ^ 8 Landscaping visits ^ Grass cut & watered grounds ^ 5/21 - 5/22 Herbicide grounds ^ 24 Trash removals Brentwood Park 8~ Pool ^ 39 & 26 Janitorial visits to clean sites ^ 5/7 - 5/18 Worked on irrigation lines, valves and installed complete system around football field ^ 5/7 - 5/8 Painted and installed goal posts ^ 5/9 Replaced blown bulbs in parking lot ^ 5/11 Repaired restroom toilets that were running over ^ 5/17 Replaced A/C Filters ^ 5/25 Replaced light ballast in recreation room ^ 6/2 Stripped & Waxed Floor ^ 6 & 6 Landscaping visits ^ Grass cut & watered grounds ^ 6/7 Installed new safe at pool ^ 39 & 26 Trash removals Buccaneer Park ^ 27 Janitorial visits to clean park ^ Premises blown 4x • 5 Landscaping visits ^ Grass cut & watered grounds ^ 27 Trash removals ^ 5/9 follow up from 3/8/07 Miami Dade Water and Sewer fixed clogged drain ^ 5/9 Replaced blown lights located on the basket ball court ^ 5/17 Replaced broken wood on east site of park entrance ^ 5/31 Replaced damaged shelves in office Bunche Park ~ Pool ^ 41 & 27 Janitorial visits to clean sites ^ 6 & 4 Landscaping visits ^ Grass cut & watered grounds ^ 5/7 - 5/8 Painted and installed goal posts ^ 5/21 - 5/22 Applied Herbicide at park and pool ^ 6/4 - 6/5 Trouble shot irrigation system ^ 6/5 Installed new safe at pool ^ 6/7 Repaired damaged coping ^ 6/8 Replace broken irrigation valves ^ 41 & 27 Trash removals Miami Gardens Police Station ^ 1 Janitorial visits to clean site Cloverleaf Park ^ 26 Janitorial visits to clean park ^ Premises blown 5x ^ 4 Landscaping visits ^ Grass cut & detailed grounds ^ 26 Trash removals ^ 5/7 Repaired damaged light switch in office ^ 5/22 Inspected A/C unit in recreation room, breaker was off Inspection Station ^ 23 Janitorial visits to clean up site ^ 5/10, 5/11, 5/18 & 6/2 Cleaned trucks ^ 3 Landscaping visits ^ 5/29 & 6/1 Worked on mowers ^ 23 Trash removals Job Corps ^ 37 Janitorial visits to clean site ^ 5 Landscaping visits ^ Grass cut & detailed grounds ^ 5/7 - 5/8 Painted and installed goal posts ^ 5/29 - 5/30 Repaired damaged fence located on the south west side ^ 37 Trash removals Lake Lucerne Park ^ 26 Janitorial visits to clean park ^ Premises blown 3x ^ 4 Landscaping visit ^ Grass cut & watered grounds ^ 5/9 Replaced blown lights on basket ball court ^ 5/9 Replaced damaged base boards ^ 5/15 Repaired leaking pipe in handicap restroom ^ 5/16 - 5/17 Inspected and replaced A/C filters ^ 5/22 Repaired hole in wall ^ 26 Trash removals Miami Carol City Park ^ 64 Janitorial visits to clean park ^ Premises blown 3x • 6 Landscaping visits ^ Grass cut & watered grounds ^ 5/7 - 5/8 Painted and installed goal posts ^ 5/29 Troubleshoot irrigation system ^ 5/31 Replaced broken valves ^ 5/10 Installed signs that were knocked down on premises ^ 5/22 Repaired window in recreation ^ 5/22 Repaired clogged toilet in restroom ^ 6/1 Re-installed sign on south side of recreation building ^ 64 Trash removals Myrtle Grove Park 8~ Pool ^ 25 & 24Janitorial visits to clean sites ^ Each premises blown 3x ^ 5 & 3 Landscaping visits ^ Grass cut & watered grounds ^ 5/17 Installed City sign ^ 5/7 Inspected no power on premises (reset breaker) ^ 5/9 Electrical Contractor repaired field and court lights ^ 5/9 Replaced blown buEbs located in field ^ 6/5 Installed new safe at pool ^ 25 & 24 Trash removals North Dade Optimist Park ^ 42 Janitorial visits to clean park ^ 3 Landscaping visits ^ Grass cut & detailed grounds ^ 5/7 - 5/8 Painted and installed goal posts ^ 42 Trash removals Norwood Park & Pool ^ 28 & 27 Janitorial visits to clean sites ^ Each premises blown 6x ^ 2 & 4 Landscaping visits ^ 5/21 - 5/22 Herbicide park and pool grounds ^ 6/1 Inspected A/C at Norwood (recharged unit) ^ 6/1 Repaired water leak in the office ^ 6/1 Replaced A/C filters ^ 28 & 27 Trash removals Risco Park ^ 40 Janitorial visits to clean park ^ 3 Landscaping visits ^ 40 Trash removals Rolling Oaks Park ^ 27 Janitorial visits to clean park ^ Premises blown 6x ^ 8 Landscaping visits ^ Grass cut & detailed grounds • 5/16 -5/17 Inspected and replaced A/C filters ^ 5/18 Inspected A/C not cooling (recharged unit) ^ 6/10 Stripped & Waxed floor ^ 27 Trash removals Scott Park ^ 41 Janitorial visits to clean park ^ 8 Landscaping visits ^ Grass cut & trimmed trees ^ 5/7 - 5/8 Painted and installed goal posts ^ 5/11 Repaired belt on A/C unit ^ 5/11 Changed A/ C Filter ^ 5/16 Inspected A/ C unit at old Scott Bldg. (Recharged A/C) ^ 5/29 Installed sod ^ 6/7 Repaired hole in wall ^ 41 Trash removals Vista Verde Park • 25 Janitorial visits to clean park ^ Premises blown 3x ^ 2 Landscaping visits ^ Grass cut ^ 25 Trash removals Misc ^ 6/2 Staff attended Hurricane Preparedness training in Pompano