HomeMy WebLinkAboutJ-3 Resolution: Craven Thompson & Associates, Inc.City of ~Vliami ~ard~ens
1515-200 NW 167~' Street
Miami Gardens, Florida 33169
Date: May 23, 2007
Fiscal Impact: No X Yes ^
(If yes, explain in Staff Summary)
Funding Source: 1St Year CDBG funds
Aqenda Cover Paqe
Public hearing ^
Ordinance ^
1st Reading ^
Mayor Shirley Gibson
Vice Mayor Oscar Braynon II
Councilman Melvin L. Bratton
Councilman Aaron Campbell Jr.
Councilwoman Sharon Pritchett
Councilwoman Barbara Watson
Councilman Andr~ Williams
Contract/P.O. Requirement: Yes ^ No^ Advertising requirement:
Sponsor Name/Department: Community Development RFP/RFQ/Bid #
Quasi-Judicial o
Resolution X
2nd Reading ^
Yes X No ^
Title
Resolution authorizing the City Manager to enter into a sub-recipient agreement with
Craven & Thompson, Inc. to conduct a Basis of Design Report (BODR) as part of the
City's Livable Neighborhoods Initiative.
Staff Summarv
Background
As reflected in the City's 2006-2007 Annual Action Plan submitted to U.S. Housing and
Urban Development, the condition of infrastructure in several neighborhoods was
identified as a priority project. A significant portion of our lst year entitlement funds
have been allocated to what has been termed as the City's Livable Neighborhoods
Initiative. The engineering firm of Craven & Thompson, Inc. was selected using a
formal request for qualifications (RFQ) process and approved by Council at the March
14, 2007 Council meeting.
Craven & Thompson, Inc. have submitted their proposed scope of work in the form of a
Basis of Design Report (BODR) and City staff has reviewed and determined that it
meets the objectives needed at this initial phase of the project.
Recommendation
City staff recommends the approval of the attached resolution. The contract amount will
be $284, 312.00 and funded from the ls` year CDBG funds.
J-3) CONSENT AGENDA
RESOLUTION
CRAVEN THOMPSON &
ASSOCIATES, INC.
Resolution No.
RESOLUTION No. 2007-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIANii
GARDENS, FLORIDA, APPROVING THE SCOPE OF SERVICES
ATTACHED HERETO AS EXHIBIT "A" WITH RESPECT TO THE
AGREEMENT BETWEEN THE CITY OF MIAMI GARDENS AND
CRAVEN THOMPSON & ASSOCIATES, INC., IN REFERENCE TO THE
LIVABLE NEIGHBORHOOD INITIATIVE; PROVIDING FOR THE
ADOPTION OF REPRESENTATIONS; PROVIDING AN EFFECTIVE
DATE.
1 WHEREAS, on March 14, 2007, the City Council agreed to award an
2 architecturai engineering contract to Craven Thompson & Associates, Inc., and
3 WHEREAS, in the original Contract, the City approved an hourly wage for
4 engineers who will be providing services with respect to the Livable Neighborhood
5 Initiative, and
6 WHEREAS, Craven Thompson & Associates, Inc., has submitted its proposed
7 Scope of Work for the Livable Neighborhood Initiative in the amount of $284,312.00,
8 and
9 WHEREAS, City staff is recommending that the City Council approve the Scope
10 of Work,
11 NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
12 OF MIAMI GARDENS, FLORIDA, AS FOLLOWS:
13 Section 1. ADOPTION OF REPRESENTATIONS: The foregoing Whereas
14 paragraphs are hereby ratified and confirmed as being true, and the same are hereby
15 made a specific part of this Resolution.
16 Section 2. APPROVAL: The City Council of the City of Miami Gardens hereby
17 approves the Scope of Work attached hereto as Exhibit "A" with respect to the
1
Resolution No.
18 Agreement befinreen the City of Miami Gardens and Craven Thompson & Associates,
19 Inc., for engineering services for the City's Livable Neighborhood Initiative.
20 Section 3. EFFECTIVE DATE: This Resolution shall take effect immediately
21 upon its final passage.
22 PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MIAMI
23 GARDENS AT ITS REGULAR MEETING HELD ON MAY 23, 2007.
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ATTEST:
SHIRLEY GIBSON, MAYOR
RONETi"A TAYLOR, CMC, CITY CLERK
Prepared by SONJA KNIGHTON DICKENS, ESQ.
City Attorney
SPONSORED BY: DANNY CREW, CITY MANAGER
MOVED BY:
SECONDED BY:
VOTE:
Mayor Shirley Gibson
Vice Mayor Oscar Braynon, II
Councilman Melvin L. Bratton
Councilman Aaron Campbell
Councilman Andre Williams
Councilwoman Sharon Pritchett
Councilwoman Barbara Watson
SKD/teh
251927_1.DOC
(Yes) (No)
(Yes) (No)
(Yes) (No)
(Yes) (No)
(Yes) (No)
(Yes) (No)
(Yes) (No)
2
City of Miami Gardens
Scope of Consuitant Ser~~ices
Livabie Neighborhood Improvements
CONSITLTANT: Craven Thomvson & Associates, Inc.
RFO#: 06-07-008 (CTA Proiect No. 07-0034)
The CITY acid CONSULTANT may ne~otiate subsequent scopes of service, compensation, time of performance and
other related matters for future phases of Project. If CITY and CONSiTLTANT cannot contractually agree, CITY shall
have the right to immediately terminate negotiation and procure services for future Project phase from others. CITY
shall have the riaht, without limitation, to not go forward ~~~ith future phasES.
A. Background
The Livable Neighborhood project includes three neighborhoods generally kno~nm as Vista Verde, Kings Gardens I& II
and Garden Circle. These areas are more specifically described below:
1. Vista Verde '
Vista Verde is approximately 1 ~3 acres bounded to the North by NW 215th Street, the East NW 37~' Avenue, to
the South by the C-9 canal and to the West by a tract of Land owned by the Fl Auto Auction of Orlando, Inc.
2. Kings Gardens I& II
Kings Gardens I& II is approximately 17 acres bounded to the North by NW 19~`~' Street, the East by Miami
Gardens Elementary School, the South by NW 1915` Street and the West by NW 47~' Avenue.
3. Garden Circle
Crarden Circle is approximately 7 acres; general boundaries are a walled community inclusive of NW 184~'
Terrace, NW 44`~' Place and NW 44~' Court located north of Miami Crardens Drive.
Total acreage is approximately 177 acres. Proposed improvements include Drainage, Paving, Sidewalk, Street Lighting,
Landscaping, and Signage.
(see general map on page A2).
Al
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____~ Se;~orts
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A2
B. Phase I- Comprehensi`~e Study
The CONSIJLTANT will prepare a Basis of Design Report (BODR) «~hich will include the follo~a~ing tasks under
this Phase:
Task 1: Investigation/Data Collection
CONSULTANT shall gather and review previously proposed reports and desiens and accomplish field
investigations necessary to complete the Basis of Design Report (BODR) as provided herein.
a. Obtain existing utility information, including water, sev,~er, drainage. gas, te]ephone and under2round
electric.
b. Meet v,~ith all applicable utility and permitting agencies.
c. Review all available reports and record drawings for age, condition and material at existing utilities.
d. Visit site to determine general physical condition of various infrastructure components.
e. Review all existing record plats for easements and rights of way.
f. Review all previous and ongoing construction activities within the project limits to determine its
relevance to this project.
Task 2: Meetings
CONSITLTANT shall attend meetings for review and schedulina as authorized by the contract administrator to
include:
a. Two (2) meetings with CITY staff.
b. Meetings with other government agencies as directed by the CONTRACT ADMINISTRATOR.
c. CONSULTANT shall attend up to four (4) coordination meetings with CITY and other agencies or
municipalities.
d. One presentation meeting to the City Commission.
Task 3: Topographic Survey of the Areas consisting of:
a. Vertical and Horizontal Control Network - To insure consistency in the topographic data gathering
activity and for future reference, a system of benchmarks will be established at approxirr~ately 1,000
foot intervals. The elevations will be derived from e~sting government benchmarks and carried into
the proposed system using Second Order, Class II, procedures. A full listing of benchmark location
descriptions and elevations will be made available as an appendix of the BODR.
b. Topographic Data Collection - Cross sections of all roadways (right-of-way line) will be recorded
electronically for use in the base mapping task. This activity wil] provide cross-sections of streets 25
feet beyond property line at 50-foot intervals and include the location and elevation of edge and
centerline of pavements, centerline of swale, right-of-way line and 10 foot offset from right-of-way
line and rim/inverts of existing drainage structures.
c. Critical Floor Elevation - To insure that the most cost effective solutions are evaluated in this task,
the first floor elevation of all primary structures will be recorded. T'he first floor elevation at the
exterior of the front entrance shall be recorded.
A3
~
d. Provide location of all above eround improvements and tress within and 5 feet beyond the right-of-way.
e. Locate properly corners and streets right-of-«~ay.
f. Calculate geometry of the perimeter of existing plats for addition to mapping file.
Task 4: Drainage
a. Determine RunoffPotential of the Basin:
1• Detailed review and calculations of pervious and
impervious areas will be performed from the survey and
available aerial photographs. An appropriate surface
runoffcoefficient will then be applied to these areas to
determine the runoff potential of each of the three
design storms (i.e., 5 year/1 day, 10 year/1 day, 100
year/3 day).
From a review of the topography of the area and the
runoff potential, CONSLTLTANT will establish the
appropriate sub-basin boundaries and surface flow
characteristics.
b. Review Available Positive Outlets (if any):
i• Plats and readily a~ailable deeds, title data, permits, etc.
will be researched to deternune accessibility to outlets
via existing drainage easements and/or right-of-way.
2• Topographic field data will be obtained to determine
possible new additional access points to the
canals/lakes.
3• Review available capacity in any pipe, outlet, or outfall
throughout the Project.
4• Analysis ofthe outfalls, including visual inspection for
restrictions and determination of hydraulic capacity.
Review of all previous studies on discharge into the
outfalls.
c. Retention/Detention
Determine retention/detention opportunities either within the basin or within reasonable
access to a drainage system for the basin. This will include:
1• Identifying possible vacant lots and homes to be
acquired and converted to retention areas, if required.
2• Determining discharge capabilities of a e~ltration
drainage system (trench storage, soil percolation, soil
storage, ete.)
3• Determine ability to incorporate other adjacent
la.kes/canals into a surface water manaaement system
for storm~~~ater detention. ~
A4
d. Evaluation of Altematives
1. Determine alteTnative methods of achieving protection
for the chosen design storms.
2. Determine optimum solution and cost factors for each
level of service.
3. Identify optunum phasing «~ithin project area relative to
cost and level of service.
4. Evaluate reducing levels of service for road~~~ay flood
protection.
Task 5: Roadvvays and Sidewall:s
a. Review condition of roadways and determine areas to be rebuilt or repaved.
b. Establish uniform sidewalk section and identify areas requiring replacement or new
sidewalk.
Task 6: Street Lighting
a. Review existing street lighting conditions.
b. Identify street lighting requirements.
c. Review Florida Power and Ligrit street lighting policies and detemune applicable needs to
the neighborhood.
Task 7: Landscaping
a. Identify street tree planting corridors in all three neighborhoods.
b. Identify typical conceptual median planting and streetscape design alternatives for
NW 39`t' Avenue.
c. Identify potential landscaped entry points to all three neighborhoods.
d. Prepare one (1) conceptual entry sign design per each of the three neighborhoods.
e. Identify potential passive park space in both Kings Gardens and Garden Circle and
prepare one (1) schematic conceptual park plan for each.
f. Review design of e~sting perimeter wal] at Garden C'ucle and provide
recommendations for revisions.
Task 8: Permitting:
a. CONSITLTANT shall identify applicab]e permitting agencies and required permits.
b. Consultant shall meet with permitting agencies as required to identify specific
requirements for this project.
A5
Task 9: Basis of Design Report (B4DR)
Utilizing tYie data coIlected in the above tasks and other information that may be available,
CONSULTANT will prepare the BODR that defines the character and extent of the Project.
The initial Scope of VJork sha11 include, but not be limited to Planning, Surveying, Testing, Pre-design,
BODR Preparation, Coordination ~~~ith municipal, county, State and Federal Agencies, as required to
provide:
l. A schematic Drainage System plan for ehe basin(s) ~~~ith u~ater quality and detention
features, plus a positive outfall(s).
2. A schematic pavement and grading plan to optimize the aforementioned Drainage
System, minimize house flooding, and provide roadway traffic improvements.
3. Hydraulic calculations sufficient to establish those dwellings that cannot be economically
protected from flooding, and their cost of acquisition.
4. A schematic plan of the existing and proposed street ]ighting.
5. Schematic plan for Sidewall:s, Landscaping plans for collector roads; sodded s~~~ales; and
landscaped neighborhood Entry features.
6. Review rights of way and easements that may need to be acquired.
The BODR shall also include:
- cost (land acquisition, capital and operation, where applicable)
- regulatory/pernutting considerations
- scheduling considerations
- phasing requirements
- public impacts
- environmental impacts
A list of regulatory permits/approvals required alon~ with estimated processing time.
, A description of whether or not property acquisition is necessary and, if so, the reasQns for the
acquisition and the associated estimated costs. If property acquisition is necessary, the description shall
include whether the acquisitions are temporary or permanent and a schedule of when the properiy is
required will be provided.
A schedule for completing Project itemized phase by phase including critical issues and the time period
allowed for resolving each issue. Opportunities for expediring Project shall be reviewed and evaluated.
A Project cost estimate for each altemative method of achieving the chosen levels of protection. The
cost estimate shall include a detailed tabulation of all portions of Project (i.e., redesign; design,
permitting, construction, construction management and land acquisition).
CITY recognizes that CONSULTANT has no control over the cost of construction labor and materials,
or over the competitive bidding process.
A preliminary draft BODR shall be provided to the CONTRACT ADMINISTRATOR for initial
review and comment. This will be in an outline format and will be used as a guide in preparing the
final BODR,
The draft BODR shall be complete includina CONSULTANT's qualit}~ control re~~ie~a~. ready for
A6
CONTRACT ADMINISTRATOR's review and comment. Four (4) copies ofthe draft BODR shall be
delivered to CONTRACT ADMINISTRATOR for review and comment. Thirty working days of
review time for CONTRACT ADMIII~'ISTRATOR has been provided for in CONSLTLTANT's Time
of Perforcuance.
CONSLTLTANT shall meet with CONTRACT ADMINISTRATOR to receive and discuss
CONTRACT ADD~'ISTRATOR's review comments. Based upon CONSULTANT's cost estimate
CONTRACT ADMINiSTRATOR shall advise CONSiTLTANT if portions of Project need to be
deleted, phased or bid as deductive alternatives in order to satisfy financial considerations of
COUNTY. The final BODR shall include the revie«~ comments of CONTRACT
ADMINISTRATOR that CONSULTANT deems appropriate. CONSULTANT shall provide in
writing the rationale for deeming unincorporated CONTRACT ADMINISTRATOR's comments
inappropriate. Ten (10) copies of fmal BODR shall be delivered to CONTRACT
ADMINISTRATOR. If CONTRACT ADMINISTRATOR deems appropriate, CONSULTANT
shall deliver ri~o check copies of final BODR to CONTRACT ADMINISTRATOR for checking of
resolution of CONTRACT ADRZINISTRATOR's comments before CONSULTANT delivers the
final BODR.
During the course of preparing the master plans and final BODR, CONSULTANT ~~ill meet with
various pubiic agencies and property owners. These meetings v,~ill be for the purpose of determinin~
the feasibility of using the agencies or properiy owners facilities or property i.e., drainage culverts or
lakes. CONSULTANT ~~ill prepare exhihits and attend meetings as requested by COLTNTY.
Negotiations for the preparation of final agreements to use these facilities or provide service is not part
of this phase.
Task 10: Public A~vareness
a. Attend two (2) meetings with community leaders and members of the community for each
of the three areas, as requested.
b. CONSLTLTANT to coordinate with CITY and community for attending necessary
community meetings for this project, when requested by CITY. This will include up to
two (2) additional public meetings per area.
Task 11: Geotechnical Investigation
Review Soil Characteristics throughout the Basin consisting of:
a. Obtaining approximately 30 standard penetration tests to review extent of limerock strata
and historical high and low water table elevations.
Obtaining and reviewing approximately 30 percolation tests to determine feasibility of
e~ltration drainage system.
c. Prepare Environmental Site Assessment (Phase One) Audit of the three neighborhoods.
Task 12: Reimbarsables
CITY shall reimburse CONSULTANT for expenses as allowed in the prime agreement.
a. CONSULTANT shall provide copies of reporks, plans etc. as requested by the CONTRACT
ADMIIVISTRATOR.
b. Copies of plans, reports, etc. of the project area from pubiic agencies.
c. Milease, telephone. etc.
A7
d. Permit fees.
C. Management and Administrative Matters:
uTithin seven working days of receipt of Notice To Proceed, CONSULTANT shall
provide CONTRACT ADMINISTRATOR with a schedule for completing the
Conceptual Master Basinv~~ide Study identifying appropriate milestones. COl\TSULTANT
shall perform the services described in Exhibit "A" ~~~ithin 180 calendar days after receipt
of the NOTICE TO PROCEED.
D. Fees
Craven Thompson & Associates, Inc. proposes to perform the above described work in accordance ~~.~ith
an existing contract between the City of Miami Gardens and Craven Thompson & Associates, Inc. for
the following fees:
Hourly not to exceed $~3,152
Lump Sum $231,160
Total $284,312
A8
Miami Gardens Livable Neighborhood
Craven Thompson ~ Associates
Task Fee Schedule
27-Apr-07 CTA Project No. 07-0034
Task Fee Schedule
Hourly Rate 50.00 70.00 80.00 105.00 110.00 100.00 115.00 175.00 2l 0.00
TASK Cler Inspect Tech PLS S.crew Eng Sr.eng Pr.mngr Prin FEE
1 Invesrigatior
coord with util dept 4 6 2 2 1,380
exist permit researcY 2 6 6 4 2,090
obtain util maps 4 8 12 4 4 3,200
review as-built drawin~: 8 8 6 2,770
site inspecrior 8 8 8 8 4,800
subtotal hours 10 0 8 0 0 40 28 24 8 14,240
subtotal fee S00 0 640 0 0 4,000 3,22Q 4,200 1,680 14,240
2 Meetin~s
review mtgs w/Cit} 4 8 8 6 3,780
mtgs w\ municipaliti~ 4 4 8 6 3,320
mtgs w\ city commissior 8 8 8 4,000
subtotal houis 8 0 0 0 0 0 20 24 20 1 I,100
subtotal fee 400 0 0 0 0 0 2,300 4,200 4,200 11,100
3 Survey
horiz contro] 4 40 70 1 12,215
traverse 4 36 60 10,580
base nms 4 20 100 13,300
calc plat 4 50 40 4 8,860
set bench mark~ 4 24 30 6,020
locate prop comers,r/v~ 4 24 80 11,520
locate improver.~ent 4 24 120 15,920
x-section street 4 40 24 SO 14,720
obtain Snsh floor elev 16 60 8,280
locate potholed uti 4 24 40 7,120
office calcs 4 20 20 S 4,820
cadd mapping 4 100 40 8 13,320
supervision 8 30 20 8 7,530
subtotal hours . 52 210 362 640 0 41 0 8 134,205
subtotal fee 2,600 16,800 38,010 70,400 0 4,715 0 1,680 134,205
4 Drainage
azea analysis - perv/im~ 2 8 8 6 4 2,930
eval avail. lanc 1 4 4 I 1,085
eva] altemative: 2 8 4 4 4 2,900
prelim flood routin€ 2 20 20 4 5,100
review outfall location: 1 8 6 4 4 3,080
conceptual desigr 6 40 40 20 8 4 12,040
subtotal hours 14 48 0 0 88 60 25 12 27,135
subtotal fee 700 3,840 0 0 8,800 6,900 4,375 2,520 27,135
5 Roadways & sidewallc
eval existinL 4 4 8 8 6 2 3,710
schematic desi~ 4 12 16 16 8 2 6,420
subtotal hours 8 0 16 0 0 24 24 14 4 10,130
subtotal fee 400 0 1,280 0 0 2,400 2,760 2,450 840 10,130
1 of 3
Miami Gardens Livable Neighborhood
Craven Thompson & Associates
Task Fee Schedule
27-Apr-07
Task Fee Schedule
CTA Project No. 07-0034
HourlyRate ~0.00 70.00 80.00 105.00 110.00 100.00 I15.00 175.00 2]0.00
TASK Cler Inspect Tech PLS S.crew Eng Sr.en~ Pr.mnb Prin FEE
6 Street Lighting
eval existin~ 4 4 8 4 4 2 2,900
schematic desi~ 4 8 8 4 2 2 ~,870
subtotal hours 8 0 12 0 0 16 8 6 4 5,770
subtotal fee 400 0 960 0 0 1,600 920 1,050 840 5,770
7 Landscapin;
signa~e 6 36 16 2 6,090
schematic design 4 36 16 2 1 6,200
subtotal hours ] 0 0 0 0 72 32 4 1 12,290
subtotal fee 500 0 0 0 7,200 3,680 700 210 12,290
8 Pernvt Investigatior
coord with agencie: 2 8 4 1,720
mtgs with city/count} 2 8 4 1,720
subtotal hours 4 0 0 0 0 16 8 0 3,440
subtotal fee 200 0 0 0 0 1,840 1,400 0 3,440
9 Basis of Design Repon
drainage cost es~ 2 4 4 2 1,310
drainage repon 6 2 8 6 2 2,890
roads, sidewalk cost es 2 4 4 2 1,310
roads, sidewalk repor 6 2 6 6 1 2,450
street lighting cost es 2 2 2 2 880
street lighting repor 6 2 4 6 I 2,220
landscaping cost es 2 4 4 2 1,310
landscaping repon 6 2 6 6 1 2,450
fmal reporl 20 8 16 6 6 5,950
quality control 4 8 8 6 3,180
subtotal hours 56 0 0 0 0 38 62 38 17 23,950
subtotal fee 2,800 0 0 0 3,800 7,130 6,650 3,570 23,950
10 Public Awarenes~
public neighborhood mtg~ 2 4 36 6,860
media coordinatior 2 2 450
brochures prep, etc. 2 4 4 1,260
subtotal hours 6 0 0 0 0 0 8 42 0 8,570
subtotal fee 300 0 0 0 0 0 920 7,350 0 8,570
subtotal hours summary 176 0 294 362 640 278 299 185 74
subtotal fee summary 8,800 0 23,520 38,010 70,400 27,800 34,385 32,375 15,54U 250,830
11 Geotechnicalinvestigarioi 23,482
12 Reimburables 10,000
PROJECT TOTAL 284,312
2 of 3
Miami Garciens Livab{e Neighborhood
Craven Thompson 8~ Associates
Task Fee Schedule
27-Apr-07 CTA Project No. 07-0034
Task Fee Schedule
Hourly Rate 50.00 70.00 80.00 105.00 110.00 100.00 115.U0 175.00 210.00
TASK Cler Inspect Tech PLS S.crew Eng Sr.eng Pr.mngr Prin FEE
Task Fee Summary
Task 1 14,240 Investijatioc
Task 2 11,100 * Meetin's
Task 3 134,205 Survey
Task 4 27,135 Drainage
Task 5 10,130 Roadways & sidewalk
Task 6 5,770 Street Lightint
Task 7 12,290 Landscaping
Task 8 3,440 Pemut Investigatior
Task 9 23,950 Basis of Design Repon
Task 10 8,570 * Public Awarenes~
Task 11 23,482 * Geotechnical investigatio~
Task 12 10,000 * Reimburables
* Items hourly NTE 53,152
Lump sum total 231,160
TOTAL 284,312
3 of 3