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Home My WebLink AboutL-1: Manager's ReportStaff Monthly Report Apr-May 2007 CITY MANAGER'S OFFICE • Served as a panelist at the University of Miami's Best Practices Conference along with George Burgess (County) and Pete Hernandez (Miami). • Began preparation of the FY 08 budget. • Interviewed two applicants for the Finance Director position. • Worked with the City's Lobbyists on the tax rotl-back exemption provision in the House and Senate bills. • Attended and spoke at the Police Chief's breakfast meeting with the Miami Gardens' business community at Calder. • Attended weekly police transition meetings. • Met with other City Manager in Miami Beach to discuss the potential tax cuts. • Interviewed potential technology employee to assist in the implementation of police software systems. • Met with principals of Atlantic Truck concerning redevelopment of their property on 7tn Avenue Extension. • Hosted for two days, a Federal Parole Agent for his leadership training class. PUBLIC WORKS (Tom Ruiz) 1. Staff continues to perform asphalt street repairs and concrete sidewalk repairs citywide. 2. Continue to trim and cut grass and trees on city owned property. 3. Staff continues to clean and maintain bus bench areas and trash receptacles throughout the city. 4. Coordinating with Vila and Son on the 27th Ave. Beautification project. 90% Completion Also, installed 5 water meters. FPL connection service panels (2). 5. Straight-line Engineering installed 760 LF of sidewalk. The sidewalk was constructed at the following locations: 1 • NW 155 Terr from NW 27 PI & NW 29 Ave. • NW 27 Court from NW 155 Terr to 159 Street. The total amount spent on this budget year for sidewalk installation is $96,202.60 6. On April 25, 2007 we had pre-construction meeting with Acosta Tractors, Inc. for the installation of drainage infrastructure on NW 175 Street between NW 37 Ave & NW 42 Ave. We also submitted plans to Miami Dade County Public Works Dept. for their approval. 7. On May 1, 2007 we meet with Rainbow Paving, Universal Truth CDD and Office of Community & Economic Development (OCED) to discuss the completion of the drainage project at Vista Verde area. 8. On May 2, 2007 we meet with Commissioner Jordan's office and the group mentioned above to discuss the status of the additional funds in order to complete the drainage project at Vista Verde as per original plans. Commissioner Jordan is working with OCED Office for the additional $102,000.00. Also, Rainbow Paving will absorb the additional cost of approximately $42,000.00 which includes price increases from the 2004 bid and some additional paving and curb. 9. On Monaay 3, 2007 we meet with Vila & Son to address maintenance issues on Golden Glades Landscape project. 10.FDOT Project: Milling and resurfacing of NW 27th Ave. between Ala Baha and NW 187th Street. Contractor: De Moya Group, Inc. Keep Miami Gardens Beautiful Earth Day Recycled art contest 2007 • Received $3,000 in sponsorship from Warren Henry ($2,500 and Lehman ($500) Auto dealerships ~ Over 25 students participated ~ Monetary prizes and certificates will be awarded on 4/25/07 • completed Service Development Program- SFY-08/09 Grant • Working on application Community Beautification Grant • Applications have been submitted • Will be reviewed on June 4tn Swat A Litter Bug Campaign 2 • 28 litter bugs have been swatted this month Earth Day • Planning native flower give away for the month of June Great American Cleanup 2007 • Major community Clean-up for the month of July 22 Ave welcome sign • Miami -Dade county is currently reviewing permit application Florida Highway Beautification Grant • Applied for $300,000 to help landscape 183~d Street. • Approved • Currently working on contract Adopt A Road • Two cleanups this month ASSISTANT CITY MANAGER (Horace McHuqh) • Conduct wrap-up meetings with producer and marketing consultants for Jazz in the Gardens event; o Process and reconcile outstanding invoices and agreements • Participate in FCCMA Conference Planning Committee meeting; • Participate in Police Transition meetings; • Participate in oral boards for recruitment of Police department sergeants; • Interview candidates for Media & Events Planner; ~ Interview candidates for Administrative Assistant; • Conduct meetings regarding reconfiguration of office space to accommodate proposed staffing changes; work on resolving outstanding permits and documentation; • Coordinate kick-off meeting with consultant, responsible for design and implementation of Police IT network; • Attend MDCCMA monthly meeting; • Address disciplinary issues with staff; 3 • Conduct budget review meetings with divisions; • Assist in production of the Worldcare Golf Tournament sponsored by the City MEDIA AND SPECIAL EVENTS Coordinator (Ula Zucker) • Planned State of the City Address • Planning Memorial Day Breakfast , May 28th, 2007. • Planning Hurricane Expo in collaboration with Chris Steers, event will be held on June 9tn 2007 at the Dolphins Stadium Wal-Mart. Contacting participants; planning media and media outreach; coordinating sponsorships; and coordinating vendors. • Met with Wal-Mart to garner sponsorship/partnership for Hurricane Preparedness Expo • Planning HUD/CDBG $1 House event in collaboration with Community Development Department • Working on 2007 Hurricane Bulletin/Newsletter to be mailed to community residents. • Commenced planning for MLK 2008 event, contacted entertainment and sound Company for quotes; creating new concept for tribute during park celebration; and developing creative. • Jazz wrap-up/debriefing meeting held with all those involved with planning the event. • Preparing 07-08 budgets. • Attended Aventura Hospital Advisory Council meeting. Council meets to discuss health related issues throughout the Dade and Broward County area. A number of health organizations meet here and gather resources to assist cities, communities and a number of other sources in need of health services and outreach. • Participated in the Great Celebrity Read-Aloud at Crestview Elementary. • Attended the Florida Association of Public Purchasing Officers' (FAPPO) 2007 Annual Trade Show & Vendor Exhibition • Met with talent agency to survey to talent to bring to events in the City of Miami Gardens • Joined ISES, a national event planners association and updated membership to National Public Relations Society. • Interviewed candidates for the Events and Media planner position. 4 • Responded to a number of press inquires regarding City issues. INFORMATION TECHNOLOGY (William Henderson) Travel a. ESRI South Eastern Regional Users Group Conference i. Review recent advances to GIS techr~ology as it pertains to current and planned City GIS projects ii. Will work with GIS Analyst Casli Jean in the Planning department to develop a comprehensive GIS strategy spanning 3 years II. Software Upgrades a. EDEN i. Our EDEN system has been updated to the latest version 4.2.2 b. Microso~t i. Various Microsoft security updates have been applied to all workstations and servers III. Hardware Upgrades a. Tape Library Backup Device i. Our tape backup library device has been replaced providing for more than 4 times the capacity. ii. This upgrade allows our entire system to be backed up onto one backup tape b. File / Print Server i. We are recommending that our File Server (CN1GSERVER) be replaced as the stability of this machine cannot be verified after repeated failures IV. CMGSERVER Crash i. Data 1. All data has been recovered since the hard drive failure approximately one month ago. 2. All departmental data has been restored to the departmental folders located on the "X" drive. 3. Some "My Documents" data recovered form the failed system is still pending restoration to users. We have begun distributing this data to individuals as is necessary. V. IT Department Policy and Procedura a. IT is in the process of developing a policies and procedures manual governing key IT functions and tasks b. This document will help to ensure universal application of IT standards and prevent system downtime c. Once completed and implemented this document will allow the IT division to assume a preventative support posture as opposed to a reactive one. d. Scheduled completion date 6/19/07 PURCHASING (Pam Thompson) 5 1. Prepared and issued four bids/RFP: • Project Manager Services • Cultural Programs for Summer Camps • Fitness & Nutrition Programs for Summer Camps • Catering Services for Summer Camps 2. Prepared and issued quotations -none 3. Preparing specifications for the following: • Towing Services • Painting Park Buildings - on hold • Renovating Home to sell for CDBG • Golden Glades Beautification Project - phase II • CDBG Fa~ade Project • Construction of Carol City Community Center • Purchase of hand held radar and smart radar trailer • Purchase & Install ceiling tiles for PD bldg. 4. Issued 183 Purchase Orders 5. Continue to order and ass;st with auditing fuel card program 6. Continue to train and assist City staff on Eden software 7. Continue to assist with CDBG fa~ade program 8. Continue working on purchasing issues for Police Dept. transition project 9. Continue entering existing contracts into Contract Management 10. Purchases over $25,000: Purchases $25,000-$50,000 Date Vendor Service/Pro'ect Amount 04/17/07 PBS&J Eng. Fuel station - PD bld . $49,200.00 04/24/07 Fidelity National Title Ownership - livable comm. $49,000.00 04/27/07 M&A Builders Rehab housin - CDBG $32,750.00 04/27/07 Presti e Builders Rehab housin - CDBG $32,750.00 04/27/07 All Dade General Rehab housin - CDBG $30,125.00 6 11. Assisted with implementation and creating 280+ fixed assets records 12. Appointed to the FAPPO Professional Development Strategic Board 13. Continue entering vendors into Bids & Quotes - bid vendors Communitv Outreach Specialist (Lillie Q. Odom) Coordinated and navigated the volunteers for the Education Compact, held at the Miami Dade Public School Board's meeting with Superintendent Rudolph Crew. The community participation was overwhelming with approximately 100 elected officials, business leaders, educators, and residents in attendance. Two buses to commute the volunteers to the meeting were sponsored by the Antioch Baptist Church of Carol City and NEXTAFF (Buffy A. Butler). • Attending bi-monthly meetings in preparation for the Annual Family Fall Festival to be held October 31, 2007 at Dolphin Stadium • Attended Bi-monthly meetings of the North Dade Campus &Community Alliance at St. Thomas University • Attended meeting with CMG - Post Hurricane Emergency TearrS • Coordinating the CERT Teams to attend the training to be held on June 2, 2007 at Doral, by the Office of Emergency Management - CERT, Miami Dade County. • Attended meetings and assisting with the plans for the COMG - Hurricane Expo to be held June 9, 2007 at the Wal-Mart (Dolphin) Store. • Attended the Business Community Breakfast by Chief Boyd, held at Calder Race Course, and the Civic, Crime Watch and Community Leaders Dinner also held by the Chief; held in the council chambers. • Participated in the Crestview Elementary Read for the day program, held at the school. • Attended the Attendance and Boundaries meeting with Dr. B. Cowins at Norland Senior High School • Coordinated and attended the Teams for the American Cancer Society "Relay for Life" held at Miami-Job Corp Center, Miami Gardens, Florida. 7 • Coordinated and attended the "Undoing RacismT"^ & Community Organizing Retreat" held at St. Thomas University. • Attended the COMG Seniors planning meeting, held at Antioch Church. FLEET SERVICES (Herman Bruce) 04/16 to 04/20/2007. Follow up on vehicles in repair status; send out vehicles scheduled for warranty and routine repairs and service. Schedule meeting with Asst. City Manager Mr. Horace McHugh. Review Vehicle Condition Reports and Fuel Receipts, process requisitions and invoice receipts. Started preparation of Code Enforcement Vehicles for delivery to using department, ordered in filing supplies and set up files for all new vehicles. Perform complete fleet inspection at Public Works and Parks Maintenance Facility. 04/23 to 04/27/2007. Review inspection report from last Fleet inspection, Vehicle Condition Reports and Fuel Receipts; scheduled repairs and routine services. Follow up on vehicle for repairs at Body Shop. Out of office 04/24. Request Estimates for Spare Tires Stolen from City Vehicles in parking lot at City Hall, follow up on Police Report. Continue on Vehicle File setup, fuel receipt reconciliation and invoice receiving. Attended Safety Committee Meeting, assisted with Accident Review Committee setup. Perform Complete Fleet inspection at City Hall's parking lot, PW and Parks Maintenance Facility. Call in Tire Co. to perform repair of flat tires on Pick-up Truck. 04/30 to 05/04/2007. Follow up on vehicles in repair status, review last Fleet inspection report, Vehicle Condition Report and Fuel Receipts. Schedule repairs and services needed. Meeting with Welding and Fabrication Co. to design and ir~.stall internal locking devices on Utility Trailers. Schedule meeting with Asst. City Manager Mr. H. McHugh. Continue on Vehicle File setup, fuel receipt reconciliation and routine office work. Attend meeting with Auto Nation Fleet Services Manager at Maroone Chevrolet in Pembroke Pines to review concerns with vehicle in for repairs and labor rate pricing. Call in Tire Co. to perform flat tire repair. PerForm partial fleet inspection. 05/07 to 05/11 /2007. Started at PW and Parks Maintenance Facility, Called in Florida Detroit Diesel to perform warranty repair on New Sterling Dump Truck, stayed, monitored repair, and perform road test after work was completed. Respond to and Assist HR Risk analyst with Vehicle accident inspection. Completed Fuel reconciliation, participated on Accident Review Committee, and started to replace all faded City Seal on Vehicles. Perform fleet inspection at PW and Parks Maintenance Facility. Visited Fleet Truck and Tire in Hollywood to review estimate of work to be performed, picked up vehicle from Fleet Truck and take to Maroone Dodge in Miami Gardens. PerForm Fleet inspection on vehicles parked at City Hall's parking lot. 05/14 to 05/15/2007. Follow up on vehicles in repair status, scheduled routine services, review Vehicle condition reports, fuel receipts, and last vehicle inspection report. Received New Crew Cab Dump 8 Truck, and started to process registration. Attend EDEN training on Budget Preparation. Visit PW and Parks Maintenance Facility to inspect completed installation of locking device on Utility Trailers. Continue to set up vehicle files and completed all VCR filing for month. HUMAN RESOURCES (Taren Kinqlee) • Participated in the Police Department Transition Meetings. Coordinated the scheduling of the initial interviews for 480 police officers which will take place in June and July over a six week period. Began the hiring process for Police Captains and Sergeant candidates. • Staff attended a course on Law Leadership and Liability for Law Enforcement Managers and Supervisors. • The Safety Committee met to discuss workplace safety and health issues and identify corrective measures. • An Accident Review Committee was formed to determine if accidents are avoidable or unavoidable and to make recommendation on degree of employee fault in accidents. • Staff has coordinated the property appraisal of City parks. Reported scheduled to be completed in 60 days and forwarded to the Florida League of Cities. • Held several meetings with department supervisors regarding recruitment, discipline and performance management. Developed job descriptions, administered benefits, responded to unemployment claims, salary/benefit surveys, etc. • Monthly Statistics: Oct- Nov- Dec- Jan- eb- Mar- pr- ay- un- Jul- Aug Sep- Nov Dec Jan Feb Mar Apr May Jun Jul Aug Se Oct Applications/ resumes received 429 473 328 971 581 498 622 Positions 8 9 13 4 3 21 Advertised 13 I nterviews Conducted 41 23 111 91 173 77 27 Pre-employ. 19 6 3 20 24 14 Ph sicals Background/ Reference Checks 21 6 9 24 24 21 New Hires 4 23 4 4 8 20 10 Workers Comp Claims 1 0 2 3 3 5 Exit Interviews 1 0 1 0 1 1 Promotions 1 1 2 1 1 2 9 ASSISTANT CITY MANAGER FOR BUSINESS SERVICES (Chris Steers) Initiatives Coordinated meetings reference City's 2"d Annual Hurricane Expo: scheduling, sponsors, vendors, staffing, corporate partnerships etc. Event is scheduled for June 9th in partnership with the 27th Avenue Wal-Mart Store, presenters/sponsors include Miami- Dade Fire Rescue, the Office of Emergency management, NOAA, Aventura Hospital the Miami Humane Society, Miami-Dade Animal Control, The Florida State Attorney's Office, The American Red Cross, and various vendors. 2. Continued follow up on Team Development for Building Department Staff regarding JRD & Associates organizational analysis of building department and implementafion of new policies and procedures. 3. Implementation of various recommendations underway: Recruitments for all level of staff continue, new reporting structure being implemented, Customer Service Survey under way with customer intercepts completed. Additional projects for Benchmarking and Fees pending contract changes at May 9th Council meeting. 4. Recruiting for Assistant Administrator in the Building Department completed; offer made and accepted, pending background. 5. EDEN: Go Live training for Licensing Module underway with Go-live date of May 21 St Debugging of Parcels and Permits module continues, several internal and systems errors being resolved. 6. Met with Human Resources regarding proposed positions for Building Department, resolved salary and hiring ranges upgrading completed. 7. Build out for expansion of Code Enforcement and Planning and Zoning Departments 98% complete; Still Pending Final Fire Inspection and C/O: Space Saving Cubicle System ordered. 8. Visited the City of Plantation Building Department, met with Building Services managers and directors and shared ideas and information. Actions Met with Top 4 problem businesses directed appropriate corrective actions. Monitoring continues in coordination with MDPD. • Met with Andover Park Village regarding zoning hearing. • Monitored and reviewed annual and semi-annual performance evaluations and processing; addressed deficiencies in process and timeliness. 10 • Met with JRD & Associates on progress of Customer Service Survey. Coordinated and scheduled state holder meetings the first of which is scheduled for May 17th. Draft report completed. Also obtained new scope of services for Benchmarking and departmental fee structure study and recommendations (pending Council approval on May 23~d, 2007 agenda). • Met with general citizenry for problem resolutions: building and code enforcement issues. • Conducted Bi-Weekly Directors Meetings. • Conducted Interdepartmental Meetings: to discuss continued coordination and initiatives. • Zoning agenda reviews. • Development Impact Committee reviews. • Monitored progress of enforcement sweep of Industrial Parks for licensing, zoning, and property maintenance violations. • Attended MG Police Transition meeting(s). • Met with Senior Staff regarding budget preparation and completion of budget work sheets. • Met with Management Staff regarding June 8th Budget Workshop to develop format. • Met with Owner's of Sunshine State Industrial Park to discuss code enforcement efforts and resolve outstanding issues. CODE ENFORCEMENT (Carmen Quinn) Monthl Statistics $tatlStlCS Oct- Nov- Nov Dec Landlord Pemuts 12 8 16 Business. Licenses 233 302 163 Deo- Jan- Feb- Mar- Apr- Jan Feb Mar Apr May May- Jun- Jul- Aug- Sep- Jun Jul Aug Sep Oct Alarm Permits 98 94 317 Cert. of Use 63 117 487 3 804 85 229 96 71 337 113 33 6s8 100 11 62 Building De artment Oct-Nov Rev Nov-Dec Rev Deo-Jan Rev Jan-Feb Rev Feb-Mar Rev Mar-Apr Rev Building Pernuts/fees $322,874 $325,605 $84,493 $297,636 $211,445 $228,123 Zonine De artment Zoning Permits/Fees $43,399 $11,942 $10404 $7,270 $3,624 $8,391 Code Enforce Business Licenses $69,968 ~90,962 $23,325 $30.037 $7,346 $10,530 Certificates of Use $4,533 $8,635 $48,990 $85,135 $7,137 $4,996 Civil Violations $3,660 $2,270 $2,185 $19,485 $6,755 $15,990 Lien Searches $9,725 $6,969 $3,850 $8,275 $6,145 Alarm Registrations $3,415 $2,565 $5,639 $10,246 $3,730 $1,145 LandlordPermits $680 $410 $739 $180 $96,060 $20,010 Solid Waste Fees $114,047 $63,602 $38,020 $78.999 $51,150 $80,249 PLANNING - Jav Marder and Bhairvi Pandva PLANNING - Jay Marder and Bhairvi Pandya • MASTER PLANS - o Recoqnition of the Citv's Future Land Use Plan/CDMP - Won the Florida Planninct and Zoninq Associations Outstandinq Innovation Award to be presented June 8 at the FPZA's annual conference in Sarasota. Also, published an article about the plan in Florida Planninq Maqazine, the monthly newsletter by the Florida Chapter of the American Planning Association. Also, scheduled to make a presentation about the plan to the Miami Dade County Planner's Technical Committee for their June meeting. o Transit Circulator Feasibility Analysis. - St~rvey provided to Mayor/Council and several others. Consultant is David Plummer & Associates. o State Road 7 Livable Community Study - Continued efforts will include setting up presentations to FDOT and the MPO, working with FDOT to implement the new proposed cross section instead of the simple repaving of SR-7 currently in the Work Program, and developing wording for incorporation of guidelines and design criteria in the City's new LDR. 12 o MiMo Architectural Survey ~roject - As noted last month, the consultant had provided a draft report. The preliminary finding is that, there are over 122 significant MiMo buildings in the City. Their concentration will qualify the City for a national historic district multiple resources (area-wide) designation. The consultant has been given direction to prepare a city-wide nomination that will be submitted to the Florida Department of State to recognize and designate the City as an area of significant historic Miami Modern architecture. Expect to receive the Nomination Forms and related information next week for review. Deadline to forward to State Department is May 30, 2007. Also coordinated with the State Department and consultant regarding a State Grant Amendment to include Urban Design Guidelines in the scope of services (no additional charge to City). (Bhairvi Pandya). LAND DEVELOPMENT REGULATIONS - Jay Marder, Bhairvi Pandya and Oneca Lower • Revise Sign Regulations - After the Council workshop on April 11, 2007, staff compiled a scope of work to revise the entire sign code at Council's direction. That scope has now been developed and one of our consultants, Land Design Innovations, has been issued a notice to proceed. • Window Signs Enforcement - Without going into arcane details, the Miami Dade's sign code does not permit window signs. Simple observation reveals hundreds if not thousands of violations. Rather than issuing violations at this time and incurring unnecessary disruption of businesses, staff is considering a more careful approach to correcting such violations. • Land Development Regulations - Permitted Use Tables - Files have been recovered as of May 14 and work is proceeding. o Land Use Definitions are being revised o Parking requirements table is being complied. ZONING - Jay Marder, Bhairvi Pandya, Nixon Lebrun, Oneca Lowery, Jacquelyn Gardner • Certificate of Use/ Occupational License Applications - Reviewed 77 • Plans Review - reviewed over 67 plans for Building Department and conducted related inspections and signed Certificate of Occupancies. • Held Development Review Committee meeting and otherwise reviewed various projects: 1. St Monica's Catholic Church - Elderly Housing, HUD funded. Anticipate rezoning application. 2. Mt. Herman AME Church - Elderly Housing - Met with Carlisle development group re. application for approximately 100 units. Rezoning will be required for this project. The City could not sign a requested zoning verification form necessary to complete the application for funding with state. Anticipate continued processing of this project, including request for rezoning, in order to apply for funding in next year's funding cycle. 13 3. Workforce Housing on SR-7/441 - Reviewed conceptual plans for a 12 story condominium project near Golden Glades WalMart, 65 units. This project requires a public hearing. 4. Antioch Missionary Baptist Church Expansion - Reviewed major expansion plan application which requires a public hearing. 5. PRC Building - Reviewed redevelopment plans of new owner; architectural concepts include modern elements in order to reflect a corporate image. Composed and maintained the notices and advertisement for June Zoning Agenda. 1. Silqui's Nightclub 2. Atlantic Truck Redevelopment 3. Felton Beauty Salon 4. Alchemy Townhouses • Processed 3 customer requests regarding (CRH) Community Residential Homes. • Processed 5 zoning verification letters. • Met with DR Horton regarding Majorca road closing application. Additional information has been provided to document future maintenance by master homeowners association. In addition, a request will be made to modify the Community Development District for maintenance of facilities. • Met with Code Enforcement to consider compliance issues at Fenton site, illegal parking of vehicles in residential zone in back of SR-7 car dealers. GEOGRAPHIC INFORMATION SYSTEMS (GIS) - Bhairvi Pandya, Casli Jean • Developed the initial floor plan layout for the MG Police Department utilizing AutoCAD 2007 • Attended the 2007 ESRI Southeast Regional GIS Conference held in Jacksonville, FL (May 2 - 4, 2007) • Attended an Asset Management Workshop for Small- to Mid-size cities held in Cocoa Beach, FL (April 19) • Subscribed to Miami Dade County data service in order to obtain updates including updated folio address database and digital aerial photographs. OTHER ACTIVITIES - • Miami Dade Transit Charrette Reports - After coordinating with Dolphin Stadium representatives, transmitted review of 183~d Street and 199th Street Charrette Plans; The responses essentially state that the reports be revised to reflect the City's CDMP, the City's plans and zoning for the Town Center Zoning District, and that the City be in charge of developing zoning applicable to the 199th Street Station Area. 14 • Miami Dade County EPA Smart Growth Grant for Town Center - The County has been ranking high nationally for an application to obtain technical assistance for the Town Center at 183~d. Represented City in meetings and interviews with EPA with MD Transit, FDOT, and Beacon Council. • Dolphin Stadium - Toured expansion, almost $400,000 in value, almost 400,000 square feet. • Florida Memorial University - Continued participation in their Strategic Plan development. • Zoning Administrator - Hired Cyril Saiphoo, formerly zoning administrator for North Miami, starts May 21. • Budget Preparation - During budget preparation, discovered that several Building permit fees where not being posted to correct accounts. Worked with Finance and Building to rectify. • State of City Address - Participated • Administrative Assistant Day - Took Jackie Gardner and Veronica Lopez to lunch and bought flowers in recognition of their contributions. • School Board - Attended meeting in support of "Compact" agreement. ASSISTANT TO THE CITY MANAGER FOR PUBLIC SERVICES (Renee Farmer) Parks • Conducted (6) Council Briefings on the Parks Master Plan • Completed Departmental Budgets for Parks and Recreation and Capital Improvement Police Department Transition • Conducted (4) Police Department Transition team meetings to facilitate the hiring of transition staff, finalizing recruitment marketing RFP, establishing pay structure, benefits, hiring procedures, and organizational structures. • Completed oral Board process for Police Sergeant Positions • Completed Departmental Budget Submission • Organized Town Hall Meeting on Crime 15 Communitv Development • Completed Departmental Budget Submission • Reviewed Local Housing Assistance Plan Other • Completed bill analysis and review for HB 1067, HB 7001, SB 1020. Participated in the following Meetings/Committees (outside agency meetings): • Coconut Cay CDD Meeting • Majorca Isles CDD Meeting • Meeting with various Problem Businesses re: Police /Code Concerns • Meeting w/ Judson and Partners re: final bid Specifications for Carol City Community Center • Meeting w/ representatives from local hospitals and the State's attorney's office to discuss possible Essential Personnel Housing Assistance Program. • Miami Coalition for a Safe and Drug Free Community Meeting POLICE DEPARTMENT (Chief Matt Boyd) Police Department Support Staff • 12 sergeant candidates are currentty being process through HR with projected hire date of June 4, 2007. Applications • Oral Boards for open captain positions have been completed. • Sergeant interviews completed. • Officer interviews will begin on June 11, 2007. A total of twenty-four interviews will be conducted daily. Interviews for officers will be ongoing throughout the months of June and July. Police Department Transition: • Local Business advisory breakfast hosted by Chief Boyd at Calder Race Track • Residential Community leader advisory meeting hosted by Chief Boyd at City Hall • Police Department 2007/08 budget proposal completed 16 The first phase for oral boards for sergeant positions has concluded. 12 candidates have been selected for continued processing with a projected hiring date of June 4~ A second phase of sergeant candidate oral board interviews were conducted on May 14 and 15th. An additional 11 candidates will be selected and begin employment in October. • Marked vehicles are continuing to be received and delivered to EVS (Emergency Vehicle Systems) in Coconut Creek. Installation of all electronic equipment and vehicle marking are under way. Vehicles, upon completion, are being stored at Calder Race Track as per approval of City Council. To date, a total of 73 marked patrol units are completed. • Ongoing coordination for facility design for new police facility. • Reviewed AUTOCAD building plan • Completed revision of floor plans to reflect new flooring designs • Uniform specs completed and bids closed. Final selection of vendor completed subsequent to bid submissions pending. • Complete MDC/BCC proposal. • Preliminary design for MGPD identification credentials has been completed. • Completed moving and storage of donated exercise equipment to new police facility. • Completed Non-Sworn Job Descriptions • Completed cost analysis of MDPD specialized services and reallocation of funds. • Information Session hosted at West Palm Beach site on Friday April 27. • 13 law enforcement agencies were researched pertaining to the estimated training time for communications personnel. Meetinas/Committees (outside aaencv meetinqs) • Kustom mobile video demo completed • Flashback mobile video demo completed • Motorola video demo Riviera Beach Police Department • Mobile video demo Indian River Sheriff's Department. • ICOP video demo completed • Koban video demo completed • Watch Guard video demo completed • Electronic Subpoena demo completed • Coordination meeting with architect re: new police facility 17 • Coordination meeting with Office Space representatives for new police facility • Coordination meeting with United Business Systems • Site visit Riviera Beach Police Department for Motorola video demo • Site visit Indian River Beach Police Department for L3 Mobile Vision • Meeting with Motorola reference console design for communication center • MGPD breakfast & discussion with Miami Coalition • Dade County Police Memorial Service - Tropical Park • Mayor Gibson's State of the City Address - Florida Memorial University • Coordination with OSSI/Sunguard representatives for preliminary planning and installation of mobile data, CAD, and RMS at new police facility site. COMMUNITY DEVELOPMENT BLOCK GRANT/HOUSING (Daniel Rosemond) • Completed the first rehab project (Gloria Baker-West). Initial work consisted of emergency roof repair w/remaining interior work to commence shortly. • Closed on the purchase of HUD foreclosure (1080 N.W. 185 Terrace). Rehab work is expected to commence within 45 days. • Conducted two (2) Public Hearings to outline priority programs for 2007-08 Action Plan. • Conducted a technical assistance workshop for local businesses. Workshop provided information on understanding credit and access to capital for small business owners. We had 21 attendees. • Executed the agreements with all four (4) agencies that will be providing public services. Agencies will expect to serve 100 low-moderate income youth and 150 low- moderate income elderly. • Participated in a meeting initiated by Vice-Mayor with 3 major employers (Aventura Hospital, Palmetto Hospital, Public Defenders Office) to discuss workforce housing initiative. CAPITAL PROJECTS COORDINATOR (Antranette Pierre) Parks Master Plan • Prepared legislation for selection of Project Management firm • Met with Council members to discuss parks master plan • Presented to the Parks & Recreation Advisory Board construction phasing plan for parks master plan • Submitted progress reports to County Office of Capital Improvements re: Building Better Communities GOB program 18 • Site visit to Jan Mann Opportunity School to view potential park site with Parks & Rec. Director in connection with School Board JPA • Prepared evaluation criteria and selection committee for project manager RFP bids • Met with GAP Architectural Products (recreational equipment vendor) re: stat~rs of ordering site furniture at parks and tester equipment placed at Bunche Park Audrey King Park • Site visit with environmentalist to view potential owl burrow at athletic field; identified one active burrow with 2 adult owls and 2 young Carol City Community Center • Installed temporary construction signage for initiating building of community center • Excavating Trench Corporation (FP&L subcontractor) begin mobilization of construction staging area at SW quadrant of lot • Attended presentation on synthetic field turf • Reviewed bid specifications prior to advertising • Teleconference with Mark Brown, County Comm. Jordan office re: request to advance $1.5M in awarded grants to FY '08-'09; County conceded • Met with Asst. City Manager Chris Steers and Building Department to address dry run process for re-submittal of plans Carol City Community Center • Drafted Letter of Understanding between Miami Dolphins Foundation and the City re: terms and conditions for $250,000 grant awarded from NFL Youth Football Fund • Prepared legislation for MOU with Miami Dolphins re: NFL YFF grant for installation of synthetic field turf and track. North Dade Optimist Park: • Met with Marc Napolitano, C.I.N.D. re: status of recreational building construction • Teleconference with Mark Brown, County Comm. Jordan office re: status of recreational building construction Rolling Oaks Park: 19 • Meeting with NMB Water and Sewer Dept, ref: installation of monitoring wells at Rolling Oaks Park • Teleconference with Florida Turnpike Enterprise to discuss logistics of JPA for transferal of property and right of way access • Sent City's response cost to cure proposal to Turnpike as part of acquisition negotiations for portions of park property Miami Tower: • Met with Planning Department, Parks Director, WPLG and Tew Cardenas LLP re: possible transfer of portion of the property at 501 NW 207 Street for future park land • Drafted JPA for use and maintenance of site for consideration by WPLG Capital Marketing Program • Preparation of white paper to discuss feasibility on municipal marketing campaign • Interviewed Calhoun Miller & Associates re: scope of services, technical expertise and potential markets for City's marketing campaign Other Activities: • Teleconference with South Florida Commuter Services re: Commuter Challenge; scheduled for May 9 agenda as presentation • Prepared public advertisement for Town Hall meeting re: county police services • Attended Beacon Council's Business Assistance Workshop re: small business financing mechanisms • Scheduled meeting with Beacon Council and Mayor to address economic development initiatives within the City SCHOOL CROSSING GUARDS (SGC) (Cherise Alicia) • Community Traffic Safety Meeting held on May 7, 2007. • Continued recruitment efforts throughout the month. • School Crossing Guard training was held on April 19, 2007. • 3 terminations, 6 new hires and currently a total of 73 school crossing guards. 20 PARKS & RECREATION DEPARTMENT REPORT (Vernita Nelson) A. J. King Park ^ Twenty-three students are attending the After-school program. This month for early release day students had a pizza party. ^ On-going line dancing lessons on Wednesday, Thursday and Friday nights. Brenfinrood Park ^ After-school program operating nearly at capacity. This month for early release day students had a pizza party. ^ Some students from the after-school program attended an Earth Day event hosted by the City of Opa-Locka. Approximafely thirty-five seniors are attending the senior program weekly on Monday mornings; celebrating their birthdays during a monthly luncheon. Eighteen seniors attended Parrot Jungle fieldtrip on April 30. The seniors attended a movie and lunch outing on April 17, as well as a Florida Marlins game on May 7. Some seniors also attended a trip to Dream Dinners on April 25. Buccaneer Park After-school program is on-going. This month for early release day students had a pizza party. Tennis competition at Buccaneer Park and Norwood is on going. ^ Seniors program has fifty participants registered. ^ The seniors attended the movies and lunch on April 17, the James L. Knight Center on April 20, Bayside on April 27, and the Lion King on May 4, as well as a Florida Marlins game on May 7. The seniors also attended a trip to Dream Dinners on April 25th. The seniors are engaged in line dancing, group walks and meeting every Friday. Bunche Park ^ Seniors attend weekly programs on Fridays at 9:OOam. This month seniors attended a movies and lunch outing on April 17. Some seniors also attended a trip to Dream Dinners on April 25. ^ After-school program on-going. This month for early release day students had a pizza party and they joined Scott Park students for a fun-filled field day. The after-school program has their chess competition at North County Elementary. Cloverleaf Park 21 ^ Thirty one seniors in attendance at the weekly Senior program held on Wednesdays at Cloverleaf Park at 10:00 am. They attended Parrot Jungle on April 30, and a movie and lunch outing on April 17. Lake Lucerne Park ^ After-school program on-going. This month for early release day students had a pizza party. Tennis competition at Buccaneer Park and Norwood is on going. ^ There are seven students enrolled in the Teen program, who are engaged workshops, fieldtrips and receive academic assistance. Miami Carol City Park ^ Sixteen students are registered in the After-school program. This month for early release day students had a pizza party. Myrtle Grove Park ^ After-school program on-going. This month for early release day students had a pizza party. The after-school program held their chess competition at North County Elementary. **We are having a problem with gambling at the park. (Behind the building and on the Basketball court)** Norwood Park ^ After-school program on-going with an attendances of 38. This month for early release day students had a pizza party. Tennis competition at Buccaneer Park and Norwood Park is on going. ^ The after-school program has their chess competition at North County Elementary. ^ Tennis competition at Buccaneer Park and Norwood is on going. ^ The park was vandalized twice this month. (Graffiti) Rolling Oaks Park ^ After-school program on going with attendances of 30. This month for early release day students had a pizza party. ^ Tennis competition at Buccaneer Park and Norwood is on going. ^ The after-school program has their chess competition at North County Elementary. ^ Thirty-five seniors in attendance at the weekly senior programs held on Thursdays at 10:OOam. The seniors attended the movies and lunch on April 17, as well as a Florida 22 Marlins game on May 7. The Seniors also attended a trip to Dream Dinners on April 25th. Seniors also attended Everglades National Park and the winery at the Redlands. Scott Park ^ After-school program on-going with attendances of 14. This month for early release day students had a pizza party and hosted a fun-filled field day. ^ Scott Lake Optimist Club has begun their early football and cheerleading registration on Monday, Wednesday, and Friday evenings. Vista Verde Park Children from the neighborhood come to the park to complete their homework and play games. Co-Ed Sports Development Program: Currently involved in our final cycle of the sports programming for the school year. Flag football games began on April 21, 2007 at Myrtle Grove Park. There are 110 participants with 9 staff and 7 community volunteers assisting. The program will end on May 25'h with championship games held at Scott Park. Staff Training: ^ Recreation Aides attended a summer training workshop held in Hollywood on May 9 and 11. ^ Recrzation Leaders attended the "Survive the Summer" workshop held by The Children's Trust on May 12. ^ Kara Petty was certified as a Playground Safety Inspector. Teen Program: The Teen Program continued to meet each Monday, Wednesday, and Friday at their respective locations. Norwood Pool- Every Friday the Teen Program met at Norwood Pool to swim for two hours. Teen Summit: On Saturday April 21 the Teen Program attended a Teen Summit hosted by the City of Tamarac. The Summit was informative as well as fun. The sessions focused on topics that included: Ethics, Character Development, and Job Seeking Skills. City of Opa-Locka: On Saturday April 28 the Teen Program walked through the streets of Opa-Locka participating in a Prayer Walk-A -Thon focusing on stopping the violence in the Cities of Opa-Locka and Miami Gardens. The Hip Hop Project: On Monday May 7 the Teen Program went to the red carpet premiere of the movie The Hip Hop Project. The film was a documentary of the lives of a group of young people that let the art of music inspired their lives to be better individuals. Although dealing with personal challenges they came together and recorded a positive hip hop album. After the movie one of the highlight teens performed a song and held a Q&A session. 23 Meetings attended: April 10: Save the Arts Foundation April 16: Concerned African Women (Child Murder and Youth Violence Prevention Grant) April 17: Coconut Cay and Majorca Isles Community Development District Meetings April 18: FLDEP Statewide Comprehensive Outdoor Recreation Plan; Children's Trust Tracking & Report Training; MDPS Board Meeting introducing the Miami Gardens Education Compact April 19: Field Turf Presentation; Marc Napolitano with CIND in ref: North Dade Optimist Park renovations; Parks & Recreation Advisory Board Meeting April 20: North Miami Beach Water and Sewer and Miami - Dade DERM; FRPA Board meeting April 23: Child Murder & Youth Violence Prevention Coalition Meeting April 25: Miami Gardens Council Meeting April 26: Guest Speaker at Barry University; Florida Recreation & Parks Association Board Meeting, Family Fall Festival April 27: GREAT Program (Summer Planning Session); Miami Dade Parks Open Space Master Plan with P&R Directors May 2: Parks Master Plan Presentation with Council members Watson and Williams May 3: Parks Master Plan Presentation with Councilman Campbell May 4: South Florida Dream Team Meeting May 9: St. Thomas University (Evaluation Tools for the Child Murder and Youth Violence Prevention Grantj; Meeting with Keith & Schnars (Burrowing Owls at King Park); Miami Gardens Council Meeitng May 10: Family Fall Festival Meeting May 14: State of the City Address May 15: Coconut Cay and Majorca Isles Community Development District Meetings; Meeting with National Youth Football League Maintenance Division A A J King Park ^ 26 Janitorial visits to clean park ^ Premises blown 2x ^ 6 Landscaping visits ^ Grass cut & detailed grounds ^ 4/9 Replaced damaged A/C wire glass with metal panel ^ 4/17 & 5/2 Trouble shoot irrigation system ^ 4/24 Relocated irrigation heads near baseball field and back filled trenches ^ 4/27 Watered baseball field ^ 4/27 Installed new safe ^ 4/30 Dragged baseball field ^ 25 Trash removals Andover Park ^ 25 Janitorial visits to clean park ^ 4/17 & 5/3 Cleaned garden fountain ^ Premises blown 2x 24 ^ 6 Landscaping visits ^ Grass cut & detailed grounds ^ 4/9 Installed sod ^ 25 Trash removals Brentwood Park & Pool ^ 16 & 27 Janitorial visits to clean sites ^ Premises blown 1 x ^ 5 & 2 Landscaping visits ^ Grass cut & detailed grounds ^ 4/9 Applied herbicide to weeds on pool deck ^ 4/10 Inspected floor drain cover at the pool and tightened down for safety ^ 4/10 Capped off hose at pool deck near west side area ^ 4/10 - 4/13 Replaced broken wood panels on northeast side of pool fence ^ 4/11 & 4/17-4/20 Dismantled old bleachers ^ 4/19 - 4/20 Installed clay on Cricket field & re-staked trees in front of recreation building ^ 4/23 - 4/25 Installed new flood lamps on north side of pool deck ^ 4/23 Installed new safe ^ 5/3 - 5/4 Worked on irrigation lines and installed valves ^ 5/4 Primed and painted football goal posts ^ 5/3 - 5/4 Replaced blown bulbs in recreation building ^ 5/4 Replaced return air filter ^ 5/10 Replaced damaged garbage dispenser door located in front of recreation building ^ 16 & 27 Trash removals Buccaneer Park ^ 24 Janitorial visits to clean park ^ Premises blown 3x ^ 1 Landscaping visits ^ Grass cut & detailed grounds ^ 4/10 Opened floor drain in restroom to clear over flow ^ 4/17 Replaced broken wood on east site of park entrance ^ 4/27 Installed new safe ^ 24 Trash removals Bunche Park & Pool ^ 17 & 25 Janitorial visits to clean sites ^ Premises blown 1 x ^ 5 & 7 Landscaping visits ^ Grass cut & detailed grounds ^ 4/9 Applied herbicide to weeds on pool deck ^ 4/10 Located and marked irrigation heads ^ 4/18 Replaced broken irrigation heads ^ 4/27 Watered baseball field ^ 4/27 Trouble shoot irrigation system ^ 4/30 Dragged baseball field ^ 4/30 Installed new safe 25 ^ 5/3 Replaced return air filter at recreation building ^ 5/9 Painted east and north exterior walls ^ 17 & 25 Trash removals Cloverleaf Park ^ 27 Janitorial visits to clean park ^ Premises blown 2x • 4 Landscaping visits ^ Grass cut & detailed grounds ^ 4/11 Replaced light bulbs in office ^ 4/27 Inspected A/C unit in recreation room, breaker was off ^ 4/27 A/C leaking in storage room, cleaned clogged coils ^ 27 Trash removals Inspection Station ^ 24 Janitorial visits to clean site ^ 4/9, 4/13, 4/20 & 4/27 Cleaned trucks ^ 1 Landscaping visit ^ 4/9 Built spray cart ^ 4/16 Installed water filter on ice maker ^ 4/27, 5/2 - 5/3 Serviced mowers ^ 24 Trash removals Job Corps ^ 16 Janitorial visits to clean site ^ 1 Landscaping visit ^ Grass cut & detailed grounds ^ 4/30 Dragged baseball field ^ 16 Trash removals Lake Lucerne Park ^ 27 Janitorial visits to clean park ^ Premises blown 2x ^ 1 Landscaping visit ^ Grass cut & detailed grounds ^ 4/11 Replaced blown light bulb in recreation room ^ 4/17 Sealed hole on side of A/C unit ^ 4/27 Installed new safe ^ 5/1 Reset timer on court lights ^ 27 Trash removals Miami Carol City Park ^ 47 Janitorial visits to clean park ^ Premises blown 3x ^ 4/20 Stripped & Waxed the floors in the recreation center ^ 5 Landscaping visits ^ Grass cut & detailed grounds ^ 4/17 Dismantled old bleachers 26 ^ 4/18 Repaired broken sign near parking lot ^ 4/20 Dismantled damaged soccer goal post ^ 4/26 Cleaned irrigation pump room ^ 4/27 Installed new safe ^ 4/27 Watered baseball field ^ 4/30 Dragged baseball field ^ 5/4 Primed and painted goal posts ^ 47 Trash removals Myrtle Grove Park 8~ Pool ^ 25 & 25 Janitorial visits to clean sites ^ Each premises blown 1 x ^ 5 & 3 Landscaping visits ^ Grass cut & detailed grounds ^ 4/9 Replaced broken irrigation heads ^ 4/11 Installed three benches on west side of pool ^ 4/19 Repaired break in main irrigation line ^ 4/30 Installed new safe • 25 & 25 Trash removals North Dade Optimist Park ^ 17 Janitorial visits to clean park ^ 4 Landscaping visits ^ Grass cut & detailed grounds • 4/10 Troubleshoot irrigation system ^ 4/20 Trouble shoot irrigation system ^ 4/25 Replaced missing boards along perimeter fence ^ 4/26 Cleaned irrigation pump room ^ 4/27 Watered baseball field ^ 4/30 Dragged baseball field ^ 5/1 Replaced broken irrigation heads ^ 5/4 Primed and painted goal posts ^ 17 Trash removals Norwood Park 8~ Pool ^ 26 & 26 Janitorial visits to clean sites ^ Each premises blown 2x ^ 3 & 1 Landscaping visits ^ 4/4 Repaired broken light on front of building ^ 4/9 Applied herbicide to weeds on pool deck ^ 4/26 Installed new safe at park and pool ^ 4/27 Watered baseball field ^ 4/30 Dragged baseball field ^ 5/3 Removed graffiti from recreation building ^ 5/4 Replaced damaged basketball nets ^ 5/4 Unclogged toilet in men's restroom & inspected sink ^ 26 & 26 Trash removals 27 Risco Park ^ 16 Janitorial visits to clean park ^ 3 Landscaping visits ^ 4/16 Trouble shoot irrigation system ^ 4/21 Replaced fuse for parking lot lights ^ 4/27 Watered baseball field ^ 4/30 Dragged baseball field ^ 16 Trash removals Rolling Oaks Park ^ 25 Janitorial visits to clean park ^ Premises blown 2x ^ 5 Landscaping visits ^ Grass cut & detaifed grounds ^ 4/16 Dismantled damaged soccer goal posts ^ 4/17 Replaced wood fence in parking lot ^ 4/17 Removed broken swing and chain ^ 4/30 Installed new safe ^ 4/30 Cleared blockage in restroom ^ 5/3 Replaced broken basketball goal ^ 25 Trash r~movals Scott Park ^ 20 Janitorial visits to clean park ^ 6 Landscaping visits ^ Grass cut & trimmed trees ^ 4/10 & 4/11 Replaced broken sprinkler heads ^ 4/25 Trouble shoot irrigation system ^ 4/27 Watered baseball field ^ 4/27 Installed new safe ^ 5/1 Inspected refrigerator, not cooling (reset temperature control) ^ 5/1 Inspected A/C in old building ^ 4/30 Dragged baseball field ^ 5/1 Replaced broken irrigation heads ^ 20 Trash removals Vista Verde Park ^ 24 Janitorial visits to clean park ^ Premises blown 2x ^ 2 Landscaping visits ^ Grass cut ^ 5/2 Inspected basketball court lights and installed photo cells for pole lights ^ 24 Trash removals Misc ^ 5/2 Staff attended Safety Training 28