HomeMy WebLinkAboutJ-8 Resolution: Elan Lawn & Landscaping Service, Inc.City of ~Vliami Gard~ens
1515-200 NW 167`~` Street
Miami Gardens, Florida 33169
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Aaenda Cover Pape
Mayor Shirley Gibson
Vice Mayor Barbara Watson
Councilman Melvin L. Bratton
Councilman Aaron Campbell Jr.
Councilwoman Sharon Pritchett
Councilman Oscar Braynon II
Councilman Andre Williams
Date: November 14, 2007
Fiscal Impact: No ^ Yes X Public hearing ^ Quasi-Judicial ^
(If yes, explain in Staff Summary) Ordinance ^ Resolution X
Funding Source: CIP -Myrtle Grove & Norwood (SNP) 1st Reading ^ 2nd Reading ^
Contract/P.O. Requirement: Yes X No^
Sponsor Name/Department:
Antranette Pierre. Capital Projects
Advertising requirement: Yes No X
RFP/RFQ/Bid # ITB#05-06-003
Title
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS,
FLORIDA, AUTHORIZING THE CITY MANAGER TO ISSUE A PURCHASE ORDER
TO ELAN LAWN AND LANDSCAPING SERVICES, INC., FOR TREE REMOVAL
SERVICES IN THE AMOUNT OF $111,270.00; PROVIDING FOR THE ADOPTION OF
REPRESENTATIONS; PROVIDING AN EFFECTIVE DATE
StafF Summarv
On November 28, 2005, the City Manager awarded Elan Tree Service, LLC, located in
Pembroke Pines, Florida a term contract for tree removal and pruning services on an as-
needed, when-needed basis.
Analysis:
In order to begin capital improvements at Rolling Oaks Park, city staff intends to remove existing
trees in direct vicinity of the proposed construction project(s). Phase I improvements include the
installation of the athletic fields and field lighting, and construction of the concession/restroom
facility and parking lots-thereby, requiring several trees being removed and/or relocated.
On November 8, 2005, the City issued an invitation to bid (ITB) for tree removal and pruning
services for several city projects. A broadcast notice was sent to 292 vendors. Nineteen bid
packages were requested. The bids were opened on November 23, 2005. Six bids were
received and publicly read. The bid established a term contract for one year, with the option to
renew annually for a maximum of two years. The contract was awarded to the lowest,
responsive responsible bidder, Elan Tree Service, LLC. The contract itself had not received
Council approval as prior work orders had not exceeded the City Manager's spending authority.
(A copy of the proposal document and submittals are available at the assistant to the mayor and
council's office for review.) J-8) CONSENT AGENDA
RESOLUTION
ELAN LAWN & LANDSCAPING
SERVICES, INC.
Elan Tree Services (Elan) is authorized via existing city contract to perform tree removal
services at various city locations for Parks and Public Works Departments, on an as-needed
basis. In accordance with the bid document, Elan provided cost quotations based on the
diameter and height of the trees. Based on the city's calculations, the service should cost
$111,270. Copy of the calculated quotation is attached as Exhibit "A".
Recommendation:
It is recommended that the City Council approve the attached resolution authorizing the City
Manager to issue a purchase order to Elan Tree Service for tree removal service in accordance
with the City's Invitation to Bid #05-06-003 for tree removal and pruning service specifications.
Resolution No.
RESOLUTION No. 2007-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI
GARDENS, FLORIDA, AUTHORIZING THE CITY MANAGER TO ISSUE
A PURCHASE ORDER TO ELAN LAWN AND LANDSCAPING
SERVICES, INC., FOR TREE REMOVAL SERVICES IN THE AMOUNT
OF $111,270.00; PROVIDING FOR THE ADOPTION OF
REPRESENTATIONS; PROVIDING AN EFFECTIVE DATE.
1 WHEREAS, in order to complete capital improvements at Rolling Oaks Park, it is
2 necessary for trees to be removed from the park, and
3 WHEREAS, on November 23, 2005, the City issued invitation to bid No. 05-06-
4 003, and
5 WHEREAS, Elan Lawn Service, LLC n/k/a Elan Landscaping Services, Inc. was
6 the lowest, responsible bidder, and the City Manager entered into a contract with Elan
7 Lawn Service, LLC., for this purpose, in accordance with his purchasing authority, and
8 WHEREAS, the City Manager anticipates exceeding his $50,000.00 spending
9 limit, and
10 WHEREAS, since the City is already under an existing contract with Elan Lawn
11 and Landscaping Services, Inc., City staff is requesting that the City Council permit the
12 City Manager to issue a purchase order in the amount of $111,270.00 to Elan Lawn and
13 Landscaping Services, Inc.,
14 NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
15 OF MIAMI GARDENS, FLORIDA, AS FOLLOWS:
16 Section 1. ADOPTION OF REPRESENTATIONS: The foregoing Whereas
17 paragraphs are hereby ratified and confirmed as being true, and the same are hereby
18 made a specific part of this Resolution.
Page 1
Resolution No.
19 Section 3. AUTHORIZATION: The City Council of the City of Miami Gardens
20 hereby authorizes the City Manager to issue a purchase order in the amount of
21 $111,270.00 to Elan Lawn and Landscaping Services, Inc.
22 Section 4. EFFECTIVE DATE: This Resolution shall take effect immediately
23 upon its final passage.
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PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MIAMI
GARDENS AT ITS REGULAR MEETING HELD ON NOVEMBER 14, 2007.
ATTEST;
SHIRLEY GIBSON, MAYOR
RONETTA TAYLOR, CMC, CITY CLERK
PREPARED BY: SONJA KNIGHTON DICKENS, ESQ.
City Attorney
SPONSORED BY:
MOVED BY:
SECONDED BY:
VOTE:
Mayor Shirley Gibson
Vice Mayor Barbara Watson
Councilman Melvin L. Bratton
Councilman Oscar Braynon II
Councilman Aaron Campbell, Jr.
Councilwoman Sharon Pritchett
Councilman Andre Williams
SKD/teh/jla
269136_1. DOC
_(Yes) (No)
(Yes) (No)
(Yes) (No)
(Yes) (No)
(Yes) (No)
(Yes) (No)
(Yes) (No)
Page 2
Exhibit A
Tree Removal and Pruning Services
as per ITB# 05-06-003
November 23, 2005
Rolling Oaks Park:
(Sections are detailed in landscape elevation plan marked LE1.)
Section LE2 Removal Grinding
< 17" 6 $870 $714
18" -36" 1 $360 $252
> 37" 0 $0 $0
$1230 $966
Section LE3 Removal Grinding
< 17" 6 $870 $714
18" -36" 7 2, 520 1, 764
> 37" 1 720 259
Subtotal $4,110 $2,737
Section LE4 Removal Grindin
< 17" 59 $204 $,7021
18" -36" 43 15,480 10,836
> 37" 0 0 $0
Subtotal $15,684 $17,857
SP~tinn LE5 Removal Grindinq
< 17" 37 $5,365 $4,403
18" -36" 66 23,760 16,632
> 37" 11 7,920 3,850
Subtotal $37,045 $24,885
Section LE6
< 17" 14 $2,030 $1,666
18" -36" 5 1,800 1,260
> 37" 0 0 0
Subtotal $3,830 $2,926
$61,899 $49,371 = $111,270