HomeMy WebLinkAboutJ-1 Resolution: Audit Report.
City of JVliami ~ar ens
1515-200 NW 167~' Street
Miami Gardens, Florida 33169
Date: October 10, 2007
Fiscal Impact: No X Yes
(If yes, explain in Staff Summary)
Funding Source: N/A
Contract/P.O. Requirement: Yes No X
Sponsor Name/Department:
Danny O. Crew, City Manager
Aqenda Cover Paqe
Mayor Shirley Gibson
Vice Mayor Barbara Watson
Councilman Melvin L. Bratton
Councilman Oscar Braynon II
Councilman Aaron Campbell Jr.
Councilwoman Sharon Pritchett
Councilman Andre Williams
Public hearing ^ Quasi-Judicial ^
Ordinance ^ Resolution X
1st Reading ^ 2nd Reading ^
Advertising requirement: Yes ^ No X
RFP/RFQ/Bid
Title
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI
GARDENS, FLORIDA, ACCEPTING THE AUDIT REPORT PREPARED
BY RACHLIN, COHEN & HOLTZ, LLP, FOR FISCAL YEAR 2005/2006, A
COPY OF WHICH IS ATTACHED HERETO AS EXHIBIT A; PROVIDING
FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING AN
EFFECTIVE DATE.
Staff Summarv
The City has received the FY2005-06 Audit Report from its external auditors Rachlin,
Cohen & Holtz. The report was delayed due to number of factors, among which were
the fact that the City did not have a full time Finance Director until 2007, and delays on
both the external auditors and the City's contracted Finance Director. This will be the
last delayed report you will receive since our new Finance Director has made a
commitment to get the report completed and issued before March 31, of the following
year (which is the normal deadline for municipalities).
In addition the FY2007 report will be a Comprehensive Annual Financial Report
(CAFR), the City's first such report. A CAFR is different from the basic financial
statements that the City has been issuing in that the CAFR contains a statistical section
which contains detailed financial, operational, and demographic information for the City.
A CAFR also includes a letter of transmittal from management which looks at the future
financial plan for the City.
Recommendation:
Staff recommends that Council accept the FY2005-06 Audit Report.
J-1) CONSENT AGENDA
RESOLUTION
AUDIT REPORT
Resolution No.
RESOLUTION No. 2007-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI
GARDENS, FLORIDA, ACCEPTING THE AUDIT REPORT PREPARED
BY RACHLIN, COHEN & HOLTZ, LLP, FOR FISCAL YEAR 2005/2006, A
COPY OF WHICH IS ATTACHED HERETO AS EXHIBIT A; PROVIDING
FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING AN
EFFECTIVE DATE.
1 WHEREAS, the City has received its Fiscal Year 2005/2006 Annual Audit Report
2 ("Audit Report") prepared by Rachlin, Cohen & Holtz, LLP, and
3 WHEREAS, the report was delayed due to a number of factors including the fact
4 that the City did not have a full-time Finance Director until recently, and
5 WHEREAS, the City Council would like to accept the Audit Report as prepared
6 by Rachlin, Cohen & Holtz, LLP,
7 NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
8 OF MIAMI GARDENS, FLORIDA, AS FOLLOWS:
9 Section 1. ADOPTION OF REPRESENTATIONS: The foregoing Whereas
10 paragraphs are hereby ratified and confirmed as being true, and the same are hereby
11 made a specific part of this Resolution.
12 Section 2. ACCEPTANCE: The City Council of the City of Miami Gardens
13 hereby accepts the Audit Report prepared by Rachlin, Cohen & Holtz, LLP, for the fiscal
14 year 2005/2006, a copy of which is attached hereto as Exhibit A.
15 Section 3. EFFECTIVE DATE: This Resolution shall take effect immediately
16 upon its final passage.
17 PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MIAMI
18 GARDENS AT ITS REGULAR MEETING HELD ON OCTOBER 10, 2007.
19
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Resolution No.
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ATTEST:
RONETTA TAYLOR, CMC, CITY CLERK
SHIRLEY GIBSON, MAYOR
Prepared by SONJA KNIGHTON DICKENS, ESQ.
City Attorney
SPONSORED BY: DANNY CREW, CITY MANAGER
MOVED BY:
SECONDED BY:
VOTE:
Mayor Shirley Gibson (Yes) (No)
Vice Mayor Barbara Watson (Yes) (No)
Councilman Melvin L. Bratton (Yes) (No)
Councilman Oscar Braynon, II (Yes) (No)
Councilman Aaron Campbell, Jr. (Yes) (No)
Councilwoman Sharon Pritchett (Yes) (No)
Councilman Andre Williams (Yes) (No)
SKD/teh
266133_1.DOC
2
CITY OF MIAMI GARDENS, FLORIDA
BASIC FINANCIAL STATEMENTS
SEPTEMBER 30, 2006
Prepared by:
THE FINANCE DEPARTMENT
CITY OF MIAMI GARDENS, FLORIDA
TABLE OF CONTENTS
PA GE
]NTRODUCTORY SECTION
City Officials
IL FINANCIAL SECTION
REPORT OF INDEPENDENT CERTIFIED PUBLIC ACCOUNTANTS 1_2
MANAGEMENT'S DISCUSSION AND ANALYSIS (Required Supplementary Information) 3-10
BASIC FINANCIAL STATEMENTS:
Government-wide Financial Statements
Statement of Net Assets
Statement of Activities 11
12
Fund Financial Statements:
Balance Sheet - Governmental Funds 13
Statement of Revenues, Expenditures and Changes in Fund Balances -
Governmental Funds
Reconciliation of the Statement of Revenues, Expenditures and Chan~es in 14
Fund Balances of Governmental Funds to the Statement of Activities 15
Notes to Basic Financial Statements 16-28
REQUIRED SUPPLEMENTARY ]NFORMATION (OTHER THAN MD&A)
Budgetary Comparison Schedule - General Fund 29
Note to Budgetary Comparison Schedule 30
III. COMPLIANCE SECTION
Report of Independent Certified Public Accountants on Internal Control over Financial
Reporting and on Compliance and Other Matters Based on an Audit of Financial
Statements Performed in Accordance with Covernment Auditing Standards 31-32
Management Letter in Accordance with the Rules of the Auditor General of the
State of Florida
33-34
Report of Independent Certified Public Accountants on Compliance with Requirements
Applicable to Each Major Program and on Internal Control Over Compliance in
Accordance with OMB Circular A-133
35-36
Schedule of Expenditures of Federa) Awards
37
Notes to the Schedule of Expenditures of Federal Awards
38
Summary Schedule of Prior Audit Findin~s
39
Schedule of Findin~s and Questioned Costs
40-42
INTRODUCTORY SECTION
CITY OF MIAMI GARDENS, FLORIDA
CITY OFFICIALS
SEPTEMBER 30, 2006
CITY COUNCIL
Shirley Gibson, Mayor
Oscar Braynon, II, Vice Mayor
Aaron Campbell, Jr., Council Member
Barbara Watson, Council Member
Melvin L. Bratton, Council Member
Sharon Pritchett, Council Member
Ulysses Harvard, Council Member
CITY MANAGER
Dr. Danny O. Crew
CITY CLERK
Ronetta Taylor, CMC
CITY ATTORNEY
Sonja K. Knighton Dickens
Arnstein and Lehr, LLP
FINANCE DIRECTOR
Christopher Wallace, New Community Strategies
CITY AUDITORS
Rachlin Cohen & Holtz LLP
Accountants • Advisors
-1-
FINANCIAL SECTION
REPORT OF INDEPENDENT
CERTIFIED PUBLIC ACCOUNTANTS
~ ~ ~ Cohen
~g ~ ~ ~ ~ ~ ~~ ~ ~ ~ ~'O~L lOG~
Accountants Advisors
REPORT OF INDEPENDENT CERTIFIED PUBLIC ACCOUNTANTS
Honorable Mayor, City Council and City Manager
City of Miami Gardens, Florida
We have audited the accompanying financial statements of the governmental activities and each major
fund of the City of Miami Gardens, Florida (the City) as of and for the year ended September 30, 2006,
which collectively comprise the City's basic financial statements as listed in the table of contents. These
financial statements are the responsibility of the City's management. Our responsibility is to express
opinions on these financial statements based on our audit.
We conducted our audit in accordance with auditing standards generally accepted in the United States
and the standards applicable to financial audits contained in Governnierit Auditing Stcr,ida~-ds, issued by
the Comptroller General of the United States. Those standards require that we plan and perform the audit
to obtain reasonable assurance about whether the financial statements are free of material misstatement.
An audit includes consideration of internal control over financial reporting as a basis for designin; audit
procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on
the effectiveness of the City's internal control over financial reporting. Accordingly, we express no such
opinion. An audit also includes examining, on a test basis, evidence supportin~ the amounts and
ctisclosures in the financial statements, assessing the accounting principles used and si~nificant estimates
made by management, as well as evaluatin~ the overall financia] statement presentation. We believe that
our audit provides a reasonable basis for our opinions.
In our opinion, the financial statements referred to above present fairly, in all material respects, the
respective financial position of the governmental activities and each major fund of the City of Miami
Gardens, Florida as of September 30, 2006 and the respective chan~es in financial position, thereof for
the year then ended, in conformity with accounting principles generally accepted in the United States.
In accordance with Goveniment Auditing Standards, we have also issued a report dated Aub st 8, 2007
on our consideration of the City's internal control over financial reporting and our tests of its compliance
with certain provisions of laws, regulations, contracts, grant ab eements and other matters. The purpose
of that report is to describe the scope of our testing of internal control over financial reporting and
compliance and the results of that testing, and not to provide an opinion on the interna] control over
financial reporting or on comp]iance. That report is an integral part of an audit performed in accordance
with Cover~zment Auditing Staridards and should be read in conjunction with this report in considering
the results of our audit.
,~ ,
~-
~_~~
Rachlin Cohen & Holtz ur
One Southeast Thirtl Avenue ^ Tenth Floor ^ Miami, Florida 33131 ^ Phone 305.377.4228 ^ Fax 305.377.8331 ^ www.rachlin.com
An Independent Member of Baker Tilly Internafional
M ~ A M I ^ F 0 R T L A U D E R D A L E ^ W E S T P A L M B E A C H
Honorable Mayor, City Council and City Manager
City of Miami Gardens, Florida
Page Two
Mana~ement's Discussion and Ana]ysis and the budgetary comparison information on pages 3 throujh
10 and pages 29 through 30, respectively, are not a required part of the basic financial statements but are
supplementary information required by the accountina principles generally accepted in the United States.
We have applied certain limited procedures, which consisted principally of inquiries of management
regarding the methods of ineasurement and presentation of the required supplementary information.
However, we did not audit the information and express no opinion on it.
Our audit was conducted for the purpose of forming opinions on the financial statements that collectively
comprise the City's basic financial statements. The introductory section has not been subjected to the
auditing procedures applied in the audit of the basic financial statements and, accordingly, we express no
opinion thereon.
' ~~ f ~ ~~ p
~~~
Miami, Florida
Auaust 8, 2007
-~-
~~O ~
Accountants Advisors
MANAGEMENT' S DISCUSSION AND ANALYSIS
(MD&A)
Mana6ement's Discussion and Analysis
The City of Miami Gardens, Florida, (the "City") discussion and analysis is designed to (a) assist the
reader in focusing on si~nificant financial issues, (b) provide an overview of the City's financial
activity, (c) identify changes in the City's financial position (its ability to address the next and
subsequent year challenges}, (d) identify any material deviations from the financial plan (the
apgroved budget), and (e) identify individual fund issues or concerns.
Since the Management's Discussion and Analysis (MD&A) is designed to focus on the current year's
activities, resulting changes and cunently known facts, please read it in conjunction with the City's
financial statements (beginning on page 11).
The City was incorporated May 13, 2003, under the Charter and Laws of Miami-Dade County (the
"County"), and is the County's third largest municipality, behind Miami and Hialeah. The County
must approve all new incorporations and annexations. The County also largely determines the
framework, service provisions or service denials, continuing obligations, and powers and duties of
the City. Florida Law determines the City and the County's fiscal years. The fiscal year begins
October 1" of each year and ends September 30th of the next year. Some of the conditions of the
incorporation of the City included an understanding that the City and the County would operate
under an interim interlocal aareement for the partial fiscal year and a transitional interlocal
a~reement that would cover the period of time beginning October 1, 2003, and ending at an agreed
to time in the future, at which point the City would have taken over the provision of certain services
from the County. The transitional agreement would contemplate a timeframe that would permit an
orderly transfer of services. This agreement would also provide for the transition and accounting of
revenues and expenditures that the County and City would negotiate. Both the interim and
transitional agreements were not completed until September 2004. At that time, the City and
County agreed to certain terms and conditions that would detail the rights and obligations of both
parties. The City did not have a position of strength during these negotiations and some of the terms
and conditions have an adverse impact upon the City.
This financial statement reflects the second year that the City operated under a budget of its creation
and direct control. It also marks the second time that the City was in control of its destiny, to the
extent the interlocal agreements with Miami Dade County allow.
Financial Highlights
The City finished its fiscal year with Net Assets of $19,176,337, and increase of $3,824,316, or
24.9%, over FY2005. This follows the $4,964,214 (47.8%) increase in Net Assets achieved in
FY2004. Unrestricted Net Assets grew to $3,552,755 from the FY2005 amount of $2,682,839, a
32.4% increase. Investment in Capital Assets, net of related debt, increased to $15,623,582 from
$12,669,182, an increase of $2,954,400, or about 23%. The City's growth in Net Assets, net of
related debt, reflects its strong and diversified tax base and good long-term financial planning.
The City's unreserved General Fund fund balance of $3,852,028 represents approximately 10% of
General Fund expenditures, or slightly more than one month's operating expenses. This is an
improvement of about 25% from the prior year's amount. The City's financial plan forecasts this to
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grow in each of the next 5 years with a goal of maintaining an unreserved fund balance of about
25% of recurring operatin~ expenditures.
The City has implemented its own local ordinances that provided for the levy and collection of
various taxes, licenses, permits, fees, and charges for services. However, because the County issued
debt when the area that is currently incorporated was under its control, and because that debt
pledged the revenues to which the City would ordinarily be entitled, the City receives only the
difference between the ta~ levied and the amount deducted for its presumed share of debt service
payments. This practice results in delay and difficulty in receipting and reporting both the revenues
for the utility services taxes and the expenditures related to the debt service. While the City has the
option of prepaying its share of outstanding debt, it is not at this time financially practical to do so.
Moreover, the County at any point in time has difficulty attributing the amount of debt outstanding
to Miami Gardens. Consequently, debt that is owed by the County is not recorded on the City's
financial records, though the City will not receive the revenues that will repay that debt. An
estimated range of $15,000,000 to $20,000,000 of outstanding debt is likely. The remaining term of
the indebtedness is approximately 15 years. The City can prepay the debt at any time.
The City utilized two funds in FY2006: the Capital Projects Fund and the General Services Fund.
The Capital Projects Fund is used to account for financial resources to be used for the acquisition or
construction of major capital facilities (other than those financed by proprietary funds and trust
funds). The City's Capital Project Fund was established with a budget through a dedicated property
tax transfer of $500,000 per year into the fund. This fund serves as an operating fund for the
construction of various projects and will receive grants and other project-oriented revenues. The
General Services Internal Service Fund.accounts for the financing of goods or services provided by
one department or agency to other departments or agencies of the City on a cost reimbursement
basis. The City has established a General Services Fund to better account for certain internal
transactions such as purchasina, fleet manabement, information technology and city hall related
expenditures such as space and insurance.
The City did not have any business-type activities for FY2006.
The City borrowed $8.2 million in FY2005. During FY2006, the City utilized approximately $2.9
million for land acquisition, construction of improvements, and the acquisition of equipment,
furnishings, and fixtures.
City Achievements
The City once again expanded its service operations by bringing in-house its Recreation operations
and addressed its deficiency in girl's athletics. Also, at year-end, the City acquired its own financial
software as the first step in bringing this last remainina outsourced operation in-house. Finally, as
part of the subsequent year's budget process, the City of Miami Gardens provided financial
resources to takeover law enforcement operations from Miami-Dade County.
While bringing on new operations, we also continued to expand existing services. The City saw an
increase of 50% in its Code Enforcement operations, providing more enforcement services that the
community so desperately needs. Our Public Works Streets Division also increased its personnel by
one-third so that median and rights-of-way maintenance could be improved and bus bench shelters
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could be installed and maintained. Because of increased interest in development in the City,
Building Services increased its staffing by 50%. Lastly, we began a Capital Improvement program
that will be long-lived and will be funded through a dedicated portion of General Fund revenues,
grants, and long-term financinas.
The City's financial condition again improved as it makes solid and consistent efforts to manage its
finances and build up its reserves. The City had expected to take until FY2008 to achieve an
unrestricted fund balance relative to its expenditures of 8%. The City achieved a 10% relative
unrestricted fund balance position at the end of FY2006, and it expects to continue to improve upon
this as it works toward its goal of 25%, or 3 months of operating expenditures.
Because local control of law enforcement services is so important to the community, the City has
made provisions for establishing its own police force beginning in FY2007 with an expected total
deployment by December of FY2008. Because of the high cost of operating its own police
department, the city adopted a property tax increase to pay for these services. The increase received
almost no public objection and strong public support.
Overview of the Financial Statements
The financial statement focus is on both the City as a whole (government-wide) and on the major
individual funds. Both perspectives (government-wide and major fund) allow the user to assess the
particulars of the City's financial operations and also provide for annual comparisons of the City's
financial performance. The statements can also facilitate comparisons with other units of aovernment.
Government-wide Financial Statements
The Government-wide Financial statements (see pages 11 to 12) are designed to be corporate-like in
that all governmental and business-type activities (though the City as yet does not operate any
business-type activities) are consolidated into columns that add up to a total for the Primary
Government. The focus of the Statement of Net Assets (the "Unrestricted Net Assets") is desibned
to be similar to bottom line results for the City and its governmental and business-type activities.
This statement combines and consolidates government funds' current financial resources (short-term
spendable resources) with capital assets and long-term obligations.
The Statement of Activities (see page 12) is focused on both the gross and net cost of various
activities (including governmental, including component units and business-type), which are
supported by the City's taxes and other revenues. This is intended to summarize and simplify the
user's analysis of the cost of various governmental services and/or subsidy to various business-type
activities and/or components.
Fund Financial Statements
Traditional users of government financial statements will find the Fund Financial Statement
presentations more familiar. The focus in those statements is on Major Funds.
The City's Major Fund (see pages 13 to 14) presentation is presented on a sources and uses of liquid
resources basis. This is the manner in which the financial plan (the budget) is typically developed.
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The flow and availability of liquid resources is a clear and appropriate focus of any analysis of a
aovernment. Funds are established for various purposes and the Fund Financial Statements allow
the demonstration of sources and uses and/or budgeting compliance associated therewith (beginning
on page 13). The Government Major Funds Total column requires reconciliation because of the
different measurement focus (current financial resources versus total economic resources) that is
reflected on the page following each statement (see page 15). The flow of current financial
resources will reflect interfund transfers and other financial sources, as well as capital expenditures.
The reconciliation will eliminate these transactions and incorporate the capital asset and long-term
obligations into the Government Activities column (in the Government-wide statements).
Infrastructure Assets
Historically, a~overnment's largest ~roup of assets (infrastnicture - buildings, roads, curbs,
sidewalks) have not been reported nor depreciated in government financial statements. New
pronouncements in Governmental Accounting require that these assets be valued and reported
within the Government column of the Government-wide Statements. The City received a
significant amount of streets and rights-of-way at the same time from the County, but the value of
those assets had not yet been determined. During FY2006, the City added $792,136 in
infrastructure assets. The City also added $2,949,014 in general fixed assets.
GOVERNMENT-WIDE STATEMENTS
Statement of Net Assets
The following table reflects the condensed Statement of Net Assets:
Current and other assets
Capital assets
Total assets
Current and other liabilities
Noncurrent liabilities
Total liabilities
Net assets
Invested in capitai assets,
net of related debt
Unrestricted
Total net assets
Governmental Activities Percent
2006 2005 ChanQe
$ 16,750 $ 15,003 11.6%
16, l 17 12,669 27.2%
32,867 27,672 18.8%
2,213 769 187.8%
11,478 ] 1,551 -0.6%
13,691 l 2,320 l l.1 %
$ 19,176 $ 15,352 24.9%
$ 15,623 $ 12,669 23.3%
3,553 2,683 32.4%
$ 19,176 $ 15,352 24.9%
-6-
The largest portion of the City's net assets, excluding capital assets, is Cash and Investments, and
totaled $14,406,369, an increase of $3,018,130 from the prior year of $11,388,239. Of that amount,
$7.8 million was restricted debt proceeds that must be used for the purposes described in the
footnotes startin~ at page (16).
The City's Capital Assets, net of related debt, totaled $15.6 million, most of it in the form of non-
depreciable assets such as land and infrastructure. This was an increase of nearly $3 million from
the prior year. Unrestricted net assets also increased 32.4°Io to end the year at approximately $3.6
million. The City also had $11.5 million in long-term liabilities, slightly lower from FY2005.
The Unrestricted Net Asset balance of $3,552,755 is intended to be a corporate-style measurement
of well being (or a bottom line) for the City and its related governmental and business-type
activities. This is an improvement over the FY2005 amount of $2,682,839. Notably, the City as
recently as FY2004 had negative net assets of ($1,157,519).
Current Year Impacts
Statement of Activities
The following schedule presents the revenues and expenses for the current year:
Governmental Activities Percent
2006 2005 Chanae
Revenues:
Prob am revenues:
Charges for services $ 6,350 $ 5,348 18.7%
Operating grants and contributions 6,992 11 63463.6%
Capital grants and contributions - 3,327 -100.0%
General revenue:
Taxes 22,772 21,224 73%
Other 16,240 ] 0,477 55.0%
Total revenues 52,354 40,387 29.6%
Expenses:
Genera] government l 5,147 4,597 229.5%
Public safety 27,380 25,540 7.2%
Public works 140 2 6900.0%
Parks and recreation 3,841 3,063 25.4%
Code enforcement 693 571 21.4%
Non-departmental l ,026 ] ,574 -34.8%
Interest on lonb term debt 303 76 298.7%
Total expenses 48,530 35,423 37.0%
Increase in net assets
$ 3,824 $ 4,964 -23.0%
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Conditions and Impacts That Can Affect the City's Financial Operations
Many factors and conditions can influence the current and long-term finances of the City:
Conditions of Incorporation. Miami-Dade County enjoys powers vested to it by Florida's
Constitution. Miami-Dade County was created as a consolidated form of government wherein the
County was to provide municipal services in addition to those services traditionally provided by
Florida counties. In the creation or dissolution of municipal charters, the County acts in the capacity
normally exercised by the State. The County has the ability to create and dissolve most municipalities
located within its boundaries. In the creation of any municipality, the County likewise can burden the
City with conditions that may be onerous or uncompetitive. In the creation of the City's Charter, the
County has required the City to continue to pay for specialized police services in perpetuity under a
forinula determined by the County. Because this formula is applied against a budget adopted by the
County, the City essentially has little control over this cost. As of July 2007, this requirement is in
dispute as the State Legislature adopted legislation banning such conditions as part of an incorporation.
The City was also required to utilize the County's police services for the first four years of its
incorporation, and the cost of this service is likewise largely outside of the City's control. The City
cannot provide other services such as utilities and the City must rely upon other entities for their
availability. Some of these services, such as water and sewer, may affect the City's ability to attract
development and redevelopment. The County also receives much of the City's utility service taxes
directly since they were previously pledged to debt issued by the County. The County deducts what it
feels is the City's portion of its debt service payments and then remits the net amount to the City.
Limits On Tax Base Growth. Under Florida's Constitution, residential properties that are owner-
occupied and have a homestead exemption are limited to annual assessment increases of 3°Io or less.
The effect of this limitation burdens the City's tax base by exempting from taxation large portions of
residential properties. The South Florida housing market has experienced substantial increases in the
value of residential properties. The City, as well as other taxing authorities, cannot capture this
increase in the taac base. Typically, municipalities in the South Florida market experience increases in
annual expenditures well in excess of this 3% cap. Consequently, the City will be challenged to
diversify its tax base while keeping its expenditures under control. The City has the ability to tax
property up to 10 mills, or $1 for each $1,000 of taxable value. It is not anticipated that the City will
reach that tax rate cap anytime soon. Management expects that most of its tax rate capacity will be
unused for several years. It has also become apparent that since the City incorporated, developers have
found the location desirable and have sought development rights to some of the remaining vacant land.
The City will benefit from new development. Additionally, the Florida Legislature passed legislation
in its 2007 session that may add additional exemptions to homestead properties if approved by votes in
the January 2008 election for that purpose. The new exemption, if approved, would negatively impact
the City by reducing its property tax base. Moreover, effective with the City's FY2009 budget, the
Florida Legislature also will require the City to "roll-back" its tax rate a rate that will produce the same
property tax revenue for the prior year. This "roll-back" rate will be calculated each fiscal year. The
City Commission can vote with a super majority to increase that amount, but ultimately the legislation
will liinit the ability of the City to increase its revenues from property taxes.
Economic Conditions. The City is located in South Florida. Demand for residential and commercial
property has been very strong for several years. However, as has happened nationwide, sales of new
homes and existing homes has drastically fallen and this will temper the growth in the City's tax base
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in the short term. Lon~ term, the City has briaht prospects. The City is lar~ely built-out, but there is a
fair amount of vacant land left for development. Additionally, the City will likely face redevelopment
opportunities that could positively impact the City's lonb term financial outlook. The City is
strategically located between the Miami and Fort Lauderdale markets and is at the crossroads of the
areas major trafficways. Tempering this potential, however, is the problem of providin~ affordable
housina to families in a real estate market that has been and will continue to experience double-digit
annual increases. A large portion of the City's housin~ stock was constructed over 30 years ago. The
area has been largely neglected over the years and the City expects to spend considerable effort and
money in improvin~ community conditions. This should help the City's ta~ base.
Introduction of New Programs. One of the impetuses for creatin~ the City was the dearth of
responsive services in the Community. Code enforcement and recreational opportunities have been
particular areas of local concern and the City has quickly expanded its service delivery to its
residents and businesses. Also, the City has taken steps to startup its own police department
beginning in FY2007. It is expected that the full implementation will be complete by December of
FY2008. However, the City has raised its property tax rate beginnin~ in FY2007 to provide the
funding necessary for this essential service. This will significantly increase the fixed costs of
operating the City.
Personnel Costs. The cost of attracting and keeping experienced and competent personnel in South
Florida has dramatically increased over the last two decades. The City has had to compete with the
roughly 90 municipalities that exist in Miami-Dade, Broward, and Palm Beach counties. The level
and amount of benefits offered to employees in this market is substantial and the employer
contributions for these benefits are typically very high. As the City expands its services, it faces
continual pressure on these costs. Costs for insurance and retirement are expected to continue to
climb. Since the City will now be providing law enforcement services, the pressure on personnel
costs can be expected to be even greater.
Inflation. While overall inflation appears to be reasonably modest, the City is and will be exposed
to certain costs that historically been much higher than the consumer price index typically used to
measure inflation. Chief among these costs are insurances and wages. Reduced inflation rates
generally mirror reduced interest rates. Currently, investment options available to the City pay very
little investment income.
THE CITY FUNDS
Governmental Funds
As of the year-end, the Governmental Funds (as presented on the balance sheet) reported a
combined fund balance of $14.5 million, a modest increase over the $14.2 million from FY2005.
Business-type Funds
Currently, the City does not have any Business-type funds.
-9-
CAPITAL ASSETS AND DEBT ADMINISTRATION
Capital Assets
As of year-end, the City had approximately $15.6 million in Capital Assets, net of related debt, up
from the FY2005 amount of $12,655,329. This reflects the City's continued commitment
improvements in its lon~ term assets in the community.
Debt
The City owes Miami-Dade County certain amounts as a result of an interlocal agreement entered
into with the County in FY2004. Additionally, the City issued $7.5 million in special revenue debt
to finance a portion of the costs of purchasing and renovating existing buildings and constructing
new public facilities, purchasing land for, and financin~ architectural, engineering, environmental,
legal, and other planning costs related thereto for, the sites of City Hall, Public Works Department
facilities and other public facilities, widening roads and making other road improvements, and
payin~ the costs of issuance of the bonds. During FY2006, the City began using these funds for
their intended purpose. These funds were expended in FY2007 and a second $14.4 million public
facilities bond was issued.
The City also issued $2.5 million in additional special revenue debt for the purpose of financin~ its
equipment needs for 5 years in FY 2005 and $5.6 million (lease-purchase) for police start-up
equipment in FY 2007.
The table below summarizes the activity of the City's lonb term obligations for the year:
Governmental Activities
Obligation:
Due to Miami-Dade Counry
Series 2005 Land Acquisition Revenue Bonds
Series 2005 Equipment Revenue Bond
Total obliQations
Other ]iabilities:
Compensated absences
Total other liabilities
Governmental activities long-term liabilities
Be~innin~ Endina Due Within
Balance Additions Reductions Balance One Year
$ 3,166,470 $ - $ 351,830 $ 2,814,640 $ 351,830
7,500,000 - - 7,500,000 256,401
700,000 - - 700,000 -
1 1,366,470 - 35l ,830 1 1,014,640 608,231
184,832 519,933 24l ,606 463, l 59 -
184,832 S l 9,933 241,606 463> l 59 -
$ 1 1,551,302 $ 519,933 $ 593,436 $1 ] ,477,799 $ 608,231
FINANCIAL INFORMATION CONTACTS
The City's financial statements are designed to present users (citizens, taxpayers, customers,
investors and creditors) with a general overview of the City's finances and to demonstrate the City's
accountability. If you have any questions about the report or need additional financial information,
contact the City's Finance Director, William Alonso, CPA, at 305-622-8000, or at the City of Miami
Gardens Finance Department, 1515 NW 167th Street, #5-200, Miami Gardens, Florida 33169.
- l 0-
BASIC FINANCIAL STATEMENTS
CITY OF MIAMI GARDENS~ FLORIDA
STATEMENT OF NET ASSETS
SEPTEMBER 30, 2006
Governmental
Activities
ASSETS
Cash $ 6,700,169
Restricted cash 7,706,200
Receivables, net 494,590
Due from other governments 1,848,884
Capital assets not being depreciated 11,831,564
Capital assets being depreciated, net 4,285,818
Total assets 32,867,225
LIABILITIES
Accounts payable and accrued expenses 1,566,024
Retainage payable 109,259
Due to other governments 1,448
Unearned revenue 403,358
Security deposits 133,000
Noncurrent liabilities:
Due within one year 574,723
Due in more than one year 10,903,076
Total liabilities 13,690,888
NET ASSETS
Invested in capital assets, net of related debt 15,623,582
Unrestricted 3,552,755
Total net assets $ 19,176,337
See notes to basic financial statements.
-11-
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CITY OF MIAMI GARDENS~ FLORIDA
BALANCESHEET
GOVERNMENTAL FUNDS
SEPTEMBER 30, 2006
ASSETS
Cash
Restricted cash
Accounts receivables, net
Due from other funds
Due from other governments
To[al assets
LIABILITIES AND FUND BALANCES
Liabilities:
Accounts payable and accrued expenses
Retainage payab]e
Due to other funds
Due to other governments
Deferred revenue
Security deposits
Total liabilities
Fund balances:
Reserved
Unreserved, undesi~nated reported in:
Genera] fund
Transportatio^
Capital projects (deficit)
Total fund balances
Tota] liabilities and fund balances
Total
Development Capital Impact Governmenta]
General Transportation Services Projecls Fees Funds
$ 5,087,137 $ 842.326 $ 685,745 $ 7,722 $ 77,239 $ 6,700,169
7,706,200 - - - - 7,706,200
494,590 - - - - 494,590
2,044,8~0 845>369 ],991,327 - 1,104,662 5,986,208
1.558.156 265,748 - 24,980 - ].848.884
$16,890,933 $ 1,9_53,443 $ 2.677,072 $ 32,702 $ ] ,18 ] ,901 ~ 22.736.051
$ 636,560 $ 248,393 $
82,509 -
3,941,358 709,791
1,448 -
403358 -
133,000 -
5,198.233 958,184 _
224,758 $ 456,313 $ - $ 1.566,024
- 26,750 - ] 09,259
356,694 978,365 - 5,986,208
_ _ - 1.448
_ _ - 403,358
_ _ - 133,000
581,452 1,461,428 - 8,199,297
7,840,672 1,023.598 2,095,620 2,060,254 1,181,901 14,202,045
3,852,028 - - - - 3,852.028
- (2g,339) - - - (28.339)
_ - - (3.488,980) _ - (3.488.980)
11,692,700 995,259 2,095,620 (1,428,726) 1,181,901 14,536,754
$16,890,933 $ 1,953,443 $ 2.677,072 $ 32.702 $1,181.901
Amoums reported for govemmentai activities in the statement of
net assets are different because:
Capi[a] asse[s used in governmental activities are not financial
resources and, therefore, are no[ reported in the funds.
Long-term liabilities are not due and payable in the current
period and therefore not reported in the funds (see Note 2)
Net assets of governmental activities
See notes lo basic financial s~a~emems.
-13-
16.1 l 7.382
(11.477,799)
$ 19.176337
CITY OF MIAMI GARDENS, FLORIDA
STATEMENT OF REVENUES. EXPENDITURES AND CHANGES IN FUND BALANCES
GOVERNMENTAL FUNDS
YEAR ENDED SEPTEMBER 30, 2006
Total
Development Capital Impact Governmenta]
General Transportation Services Projects Fees Funds
Revenues:
651
635
$ 11
$ -
$ -
$ - $
-
$ ll,635,651
Property taxes ,
, - - 067>495
7
Utility taxes 7,067,495 - - - - ,
583
14
643
Intergovernmental 11,010,648 3,632,935 - - - ,
>
613,632
Charges for services 613,632 -
- -
000
4
001 - - 5,016,378
Licenses and permits 1,015,378 ,
,
_ - 252,236 252,236
Impact fees -
- _ 468
073
Fines and forfeitures 468,073 - - - - ,
4
069,708
Franchise fees 4,069,708
043
2
569 -
4,065,829 -
69,000 287>934 - ,
6,991,806
Grant revenue
Other income ,
,
592,821 66,108 - - 201,283 860,212
Inlerest 733,714 2,237 - - - 7 ~5,951
163
776
9 109
767
7 000
070
4 287,934 453>519 52,354,725
Total revenues ,
3
, ,
, ,
,
Expenditures:
Current:
Genera] government:
4,197,580
7,421,327
2,509,224
189,292
7,180
14,324,603
Public safety 27,380,817 - -
- -
_ 27,380>817
756
110
Public works 110,756 - ' - - ,
819,835
3
Parks and recreation 3,819,835 - - - - ,
677,899
Code enforcement 677,899 - - - - 898,984
Non-departmental 898,984
923
856 -
804
307
] -
116,146 1,903,748 - 4,184,621
Capital outlay , ,
,
Debt service:
-
-
351,830
Principal
351,830
-
-
-
-
302,767
Interest and fiscal charges 302,767 - -
391
597
8 131
729
8 370
625
2 2,093,040 7,180 52,052,112
Total expendiwres ,
3
, ,
, ,
,
Excess (deficiency) of revenues
772
1
178
(962,022)
1,444,630
(1,805,106)
446,339
302,613
over expenditures ,
,
Other financing sources (uses):
594
894
] 85,505
-
376,380
-
1,456,479
Transfers in ,
885
61 544)
(593 050)
(301 - - (1,456,479)
Transfers out )
,
(5 > ,
To[al other financing
709
2
039)
(408
050)
(301
376,380
-
-
sources (uses) ,
33 , ,
Net change in fund balances 1,51 1,481 (1,370,06 ]) 1,143,580 (1,428,726) 446,339 302,613
219 320
365
2 040
952 - 735,562 14,234,141
Fund balances, beginning ] 0,181, ,
, ,
Fund balances (deficit), ending $ 11,692,700 $ 995,259 $ 2,095,620 $(1,428,726) $1,181,9~ 1 $ 14,536,754
See notes to basic financial slalemenls.
-14-
CITY OF MIAMI GARDENS, FLORIDA
RECONCILIATION OF THE STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES OF GOVERNMENTAL FLJNDS TO THE STATEMENT OF ACTNITIES
FISCAL YEAR ENDED SEPTEMBER 30, 2006
Amounts reported for ~overnmental activities in the statement of activities
(Page 1 1) are different because:
Net change in fund balances - total governmental funds (Page l4)
Governmental funds report capital outlays as expenditures. However, in the
statement of activities, the cost of those assets is allocated over their
estimated useful lives and reported as depreciation expense. This is the
amount by which capital outlays exceeded depreciation in the current period.
The details of the difference are as follows:
Capital outlay
Depreciation expense
Net adjustment
The issuance of long-term debt provides current financial resources to
governmental funds, while the repayment of the principal of long-term debt
consumes the current financial resources of aovernmental funds.
The detail of the differences are as follows:
Debt payments
Some expenses repor[ed in the statement of activities do not require the use of
current financial resources and therefore are not reported as expenditures
in governmental funds:
The details of the difference are as follows:
Compensated absences
Change in net assets of governmental activities (Page 1 l)
$ 3,74 ] ,149
(292,949)
$ 302,613
3,448,200
351,830
(278,327)
$ 3,824,316
See no~es to basic financial s~atements.
-15-
NOTES TO BASIC FINANCIAL STATEMENTS
CITY OF MIAMI GARDENS, FLORIDA
NOTES TO BASIC FINANCIAL STATEMENTS
SEPTEMBER 30, 2006
NOTE 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
The City of Miami Gardens, Florida ("the City"), located in Miami-Dade County, Florida, is a
municipal corporation in the State of Florida. The City, which was incorporated on May ] 3,
2003, by Miami-Dade County ("the County"), operates under a Council/Manager form of
government. In addition to the general government function, the City provides its residents and
businesses with police, parks and recreation, public works, and development (building, planning
and zoning, code enforcement) services. The City operated under a tentative transition
agreement with the County for this inception accounting period ended September 30, 2003.
During the transition period, the City provided legislative and executive functions and the
County continued to provide the municipal services that had existed and been provided by the
County under its Unincorporated Municipal Service Area ("UMSA") budget. The transition was
finalized in September 2004.
The financial statements of the City have been prepared in conformity with accountina principles
generally accepted in the United States (GAAP) as appiied to governmental units. The
Governmental Accounting Standards Board (GASB) is the accepted standard-settinD body for
establishin~ ~overnmental accounting and financial reporting principles. The more significant of
the City's accounting policies are described below:
A. Financial Reporting Entity
The financial statements were prepared in accordance with Dovernment accounting standards
which establishes standards for defining and reporting on the financial reporting entity. The
definition of the financial reportin~ entity is based upon the concept that elected officials are
accountable to their constituents for their actions. One of the objectives of financial reporting
is to provide users of financia] statements with a basis for assessing the accountability of the
elected officials. The financial reporting entity consists of the City, organizations for which
the City is financially accountable, and other organizations for which the nature and
significance of their relationship with the City are such that exclusion would cause the
reporting entity's financial statements to be misleading or incomplete. The City is financially
accountable for a component unit if it appoints a voting majority of the organization's
governing board and it is able to impose it will on that organization or there is a potential for
the organization to provide specific financial benefits to, or impose specific financial burdens
on, the City. Based upon the application of these criteria, there were no organizations that
met the criteria described above.
B. Government-Wide and Fund Financial Statements
The government-wide financial statements (i.e., the Staterne~it of Net Assets and the
Statenzent of Activities) report information on all of the non-fiduciary activities of the City.
For the most part, the effect of interfund activity has been removed from these statements.
Coverrimerital activities, which normally are supported by taxes and intergovernmental
revenues, are reported separately from business-type activities, which rely to a significant
extent on fees and charges for support. The City does not have any business-type activities.
-16-
CITY OF MIAMI GARDENS, FLORIDA
NOTES TO BASIC FINANCIAL STATEMENTS
(Continued)
NOTE L SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
B. Government-Wide and Fund Financial Statements (Continued)
The State~~ient of Activities demonstrates the degree to which the direct expenses of a~iven
function or segment are offset by projram revenues. Direct Expenses are those that are
clearly identifiable with a specific function or segment. Program reveriues include l)
charges to customers or applicants who purchase, use, or directly henefit from goods,
services, or privileges provided by a given function or segment and 2) grants and
contributions that are restricted to meeting the operational or capital requirements of a
particular function or segment. Taxes and other items not properly included among pro~ram
revenues are reported instead as geriera.l reve~iu.es.
Separate ~nancial statements are provided for governmenta] funds. Major individua]
governmental funds are reported as separate columns in the fund financial statements.
C. Measurement Focus, Basis of Accounting, and Financial Statement Presentation
The governmental-wide financial statements are reported using the econornic resources
rneasurenie~it focus and the accrual basis of accoLr.nti,zg. Revenues are recorded when earned
and expenses are recorded when a liability is incuned, regardless of the timing of related
cash flows. Property taxes are recognized as revenues in the year for which they are levied.
Grants and similar items are recognized as revenue as soon as all eligibility requirements
imposed by the provider have been met.
Governmental fund financia] statements are reported usin~ the current firiancial resources
measuremerzt focus and the »aodifcecl accrual basis of accocuztirzg. Revenues are recognized
as soon as they are both measurable and available. Revenues are considered to be available
when they are collectible within the cunent period or soon enough thereafter to pay
liabilities of the current period. For this purpose the City considers revenues to be available
if they are collected within 90 days of the end of the current fiscal period. Expenditures are
recorded when a liability is incurred, as under accrual accounting.
Property taxes, franchise fees, and other taxes, licenses, and interest associated with the
current fiscal period are all considered to be susceptible to accrual and so have been
recognized as revenues of the current fiscal period. /~I1 other revenue items are considered to
be measurable and available only when cash is received by the City.
The City reports the following major governmental funds:
The General Fcuid is the City's primary operating fund. It accounts for all financial
resources of the general government, except those required to be accounting for in another
fund.
The Trarisportation Fcuid is a Special Revenue Fund and accounts for the revenues
received from gas taxes and expenditures related to transportation efforts.
-17-
CITY OF MIAMI GARDENS, FLORIDA
NOTES TO BASIC FINANCIAL STATEMENTS
(Continued)
NOTE 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
C. Measurement Focus, Basis of Accounting, and Financial Statement Presentation
(Continued)
The Developme~zt Services Fund is a Special Revenue Fund and accounts for the revenues
and expenditures related to the City's Planning and ZoninD Department and its Building
Department.
The Capital Projects Ficncl is used to account for financial resources to be used for the
acquisition or construction of major capital facilities (other than those financed by
proprietary funds and trust funds). The City's Capita] Project Fund was established with
the FY 04-OS budget through a dedicated property tax transfer of $500,000 per year into
the fund. This fund serves as an operating fund for the construction of various projects and
will receive grants and other project-oriented revenues.
This I~npact Fees Fuiid is a Special Revenue Fund and accounts for impact fees assessed
on residential and non-residential new development. They are designated for the use of
Police protection and Parks.
Additionally, the City reports the followinj fund type:
The Inter~ial Service Furzd accounts for the financing of goods or services provided by one
department or agency to other departments or agencies of the City on a cost reimbursement
basis. The City has established a General Services Fund to better account for certain
internal transactions such as purchasing, fleet mana~ement, information technology and
city hall related expenditures such as space and insurance. This fund has been combined
into the general fund.
As a general rule, the effect of interfund activity has been eliminated from the government-
wide financial statements.
Amounts reported as prograrn reveiiues include l) charges to customers or applicants for
goods, services, or privileges provided, 2) operating grants and contributions, and 3) capital
grants and contributions. Internally dedicated resources are reported as genera! revenues
rather than as program revenues. Likewise, general revenues include all taxes.
When both restricted and unrestricted resources are available for use, it is the City's policy to
use restricted resources first, then unrestricted resources as they are needed.
D. Assets, Liabilities, and Net Assets or Equity
1. Deposits
The City's cash and cash equivalents include cash on hand, and time and demand deposits.
-l 8-
CITY OF MIAMI GARDENS, FLORIDA
NOTES TO BASIC FINANCIAL STATEMENTS
(Continued)
NOTE l. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
D. Assets, Liabilities, and Net Assets or Equity (Continued)
2. Receivables and Payables
Activity between funds that are representative of lending/borrowing arrangements or
routine cash management practices, the net outstanding of which at the end of the year are
refened to as "due to/fi-om other funds".
3. Capital Assets
Capital assets, which include property, plant and equipment, and certain infrastructure
assets (e.g.> utility plant, roads, bridges, sidewalks, and similar items), are reported in the
applicable governmenta] columns in the government-wide financial statements. Capital
assets are defined by the City as assets with an initial, individual cost or component of
more than $5,000 and an estimated useful life in excess of three years. Such assets are
recorded at historical cost or estimated historical cost if purchased or constructed.
Donated capital assets are recorded at estimated fair market value at the date of donation.
The costs of normal maintenance and repairs that do not add to the value of the asset or
materially extend assets lives are not capitalized.
Major outlays for capital assets and improvements are capitalized as projects are
constructed. Interest incuned durinj the construction phase of capital assets of business-
type activities is included as part of the capitalized value of the asset constructed. No such
costs were capitalized in 2006.
The City has not yet valued infrastructure assets transferred to the City from Miami-Dade
County. Infrastructure assets constructed since the City's inception have been recorded at
actual cost.
Capital assets of the City are depreciated using the straight-line method over the following
estimated useful ]ives:
Assets Years
Buildings 30
Improvements other than buildings 30
Furniture and equipment 3-15
4. Compensated Absences
It is the City's policy to permit employees to accumulate within certain limits, earned but
unused vacation time and sick leave, which will be paid to employees upon separation
from City service. All vacation and sick leave pay is accrued when incurred in the
;overnment-wide financial statements. In the governmental funds, a liability is recorded
only for vacation and sick leave payouts for employee separations that occurred prior to
September 30, 2006 and were subsequently paid with current available financial resources.
-19-
CITY OF MIAMI GARDENS, FLORIDA
NOTES TO BASIC FINANCIAL STATEMENTS
(Continued)
NOTE 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
D. Assets, Liabilities, and Net Assets or Equity (Continued)
5. Use of Estimates
The preparation of financial statements in conformity with accounting principles generally
accepted in the United States requires management to make estimates and assumptions that
affect the amounts of assets, liabilities, disclosures of contingent liabilities, revenues, and
expenditures/expenses reported in the financial statements and accompanying notes.
These estimates include assessin~ the collectibility of receivables and the useful lives of
capital assets. Althou~h these estimates as well as all estimates are based on
management's knowledge of current events and actions it may undertake in the future,
they may ultimately differ with actual results.
6. Fund Equity
In the fund financial statement, governmental funds report reservations of fund balance for
amounts that are not available for appropriation or legally restricted by outside parties for
use for a specific purpose.
7. Reservations of Fund Balance
Portions of the City's Fund Balances are legally reserved for particular purposes. The
table below identifies the reservations of fund balance and explains their purpose:
Fund
B al ance
Fund Reserved Reason for reservation
General Fund $ 7,706,200 Proceeds of ]ong-term debt issued for the purpose of
acquiring certain assets.
134,472 Encumbrances
Total General Fund $7,840,672
Transportation Fund $ 995,259 RepresenCS the cumulative excess of revenues over
expenditures in this fund. This fund balance can only be
used for transportation related purposes as described in
various enabling legislative acts.
Development Services 1 ],689,470 Represen[s the cumulative excess of revenues over
expenditures in this fund. By law or court decision, this fund
balance can only be used for expenditures related to
development activities within the City.
406,150 Encumbrances
Total Development
Services Fund ?,095,620
-20-
CITY OF MIAMI GARDENS, FLORIDA
NOTES TO BASIC FINANCIAL STATEMENTS
(Conlin~ed)
NOTE 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
D. Assets, Liabilities, and Net Assets or Equity (Continued)
7. Reservations of Fund Balance (Continued)
Capital Projects Fund 2,060,254 Encumbrances
Impact Fee Fund 1,181,9Q1 Represents amounts paid by developers or property owners
to offset the capital impact to certain parks, recreation, or
law enforcement needs. This fund balance must be used for
the purposes for which the money was collected or returned
to the property owner.
NOTE 2. EXPLANATION OF CERTAIN DIFFERENCES BETWEEN TI~ GOVERNMENTAL FUND
BALANCE SHEET AND THE GOVERNMENT-WIDE STATEMENT OF NET ASSETS
The governmental fund balance sheet includes a reconciliation between fund balance - total
governmental funds and net assets - governmental activities as reported in the government-wide
statement of net assets. One element of that reconciliation explains that lonb term liabilities are
not due and payable in the current period and therefore are not reported in the funds.
The details of this $l 1,477,799 difference are as follows:
Notes payable $ 8,200,000
Obligation Due to Miami-Dade County 2,814,640
Compensated absences 463, ] 59
$11,477,799
NOTE 3. DEPOSITS
In addition to insurance provided by the Federal Depository Insurance Corporation, all deposits
are held in banking institutions approved by the State of Florida Chief Financial Officer, to hold
public funds. Under Florida ]aw, the State Chief Financial Officer requires all Florida quali~ed
public depositories to deposit with the Chief Financial Officer or another banking institution
eligible collateral. In the event of a failure of a qualified public depository, the remaining public
depositories would be responsible for covering any resulting losses. Accordingly> all amounts
reported as deposits are insured or collateralized with securities held by the entity or its agent in
the entity's name.
-21-
CITY OF MIAMI GARDENS, FLORIDA
NOTES TO BASIC FINANCIAL STATEMENTS
(Continued)
NOTE 4. RECEIVABLES
Receivables as of September 30, 2006, for the City's ~eneral fund, including the allowance for
uncollectible accounts are as follows:
Utility and Franchise Taxes
Less allowance for uncollectibles
Net receivables
$ 494,590
$ 494,590
NOTE 5. INTERFUND RECEIVABLES AND PAYABLES
Receivable Fund
Payab}e Fund
Amount
Due frorn/to other funds:
Transportation Fund
Development Services Fund
Impact Fees Fund
Genera] Fund
General Fund
General Fund
General Fund
General Fund
General Fund
Capital Projects Fund
Transportation Fund
Development Services Fund
$ 845,369
1,991,327
l ,104,662
978,365
709>791
356,694
$ 5,986,208
~
At September 30, 2006, the City's General Fund owed the City's other funds a net amount of
$1,896,945. This interfund receivable resulted from the City's pooled cash being recorded
entirely in the General Fund. The General Fund's pooled cash included the amount owed to the
other funds at year end.
-22-
= CITY OF MIAMI GARDENS, FLORIDA
NOTES TO BASIC FINANCIAL STATEMENTS
(Continued)
NOTE 6. CAPITAL ASSETS
Capital asset activity for the year ended September 30, 2006 was as follows:
Beginnina Ending
Balance Increases Decreases Balance
Governmental activities:
Capita] assets, not bein; depreciated:
Land $ 8,217,2] 3 $1,337,393 $ - $ 9,554,606
Infrastructure 685,001 792,136 - 1,477,137
Construction in progress 578,573 221,248 - 799,821
Total capital assets, not being depreciated 9,480,787 2,350,777 - 11,831,564
Capital assets, being depreciated:
746
418
2
- -
2,418,746
Buildin;s
Furniture, fixtures and equipment ,
,
882,353 l,390,372 - 2,272,725
Total capital assets, bein~ depreciated 3,301,099 ],390,372 - 4,691,471
Less accumulated depreciation for:
Buildinas (80,625) (80,625) - (161,250)
Furniture, fixtures and equipment (32,079) (212,324) - (244,403)
Total accumulated depreciation (112,704) (292,949) - (405,653)
Total capital assets, bein~ depreciated, net 3,188,395 ],097,423 - 4,285,818
Governmental activities capital assets, net $12,669,182 $3,448>200 $ - $16,117,382
Depreciation expense was charged as functions/programs of the primary government as follows:
Governmental activities:
Genera] government
Public Works
Parks and recreation
Code enforcement
Non-departmental
Total depreciation expenses - governmental activities
$ lO1,242
28,817
2],082
14,670
127,138
$ 292,949
-23-
CITY OF MIAMI GARDENS, FLORIDA
NOTES TO BASIC FINANCIAL STATEMENTS
(Continued)
NOTE 7. LONG-TERM LIABILITIES
The following is a summary of changes in lonb term liabilities of the City for governmental
activities for the year ended September 30, 2006:
Governmental Activities
Bonds payable and obliDation:
Due to Miami-Dade County
Land Acquisition Revenue Bonds. Series 2005
Capilal improvement Revenue Bonds, Series 2005
Total bonds payable and obliaation
Other liabilities:
Compensated absences
Total other liabilities
Governmen[ai activities long term liabi(ities
Miami-Dade County Obli~ation
Beginning
Balance Additions Reductions
$ 3, ] 66,470 ~ - $ (351,830)
7.500,000 - -
700.000 - -
11.366.470 - (351.830)
Endin~ Due Within
Balance One Year
$ 2,814,640 $ 351,830
7,500,000 222,893
700,000 -
] 1,014,640 574,723
]g4,832 519.933 (241,606) 463,159 -
184,832 519.933 (241,606) 463,159 -
$1 1.551302 $ 519.933 $ (593.436) $11.477.799 $ 574,723
In September 2004, the City entered into the Interlocal Agreenie~at with Miami-Da.de Cou~zty
for Mur2icipa.l Services a~2d Establislz~~ierit of Costs of Those Services, R-2004-68-119. As
part of that interlocal ab eement, the City ab eed to repay to Miami-Dade County the sum of
$3,5 ] 8,300, payable in 10 equal annual installments of $351,830, due each September l S`.
The following table details the future debt service for this agreement:
Principal
Fiscal year ending September 30:
2007 $ 351,830
2008 351,830
2009 35l ,830
2010 351,830
2011 35l ,830
2012-2014 1,055,490
$ 2,814,640
Series 2005 $7 500 000 Land Acquisition Revenue Bond
On June 23, 2005, the City issued $7,500,000 in special revenue bonds for the purpose of
financing a portion of the costs of purchasing and renovating existing buildings and
constructing new public facilities, purchasing land for, and financing architectural,
engineering, environmental, legal, and other planning costs related thereto for, the sites of
City Hall, Public Works Department facilities and other public facilities, widening roads and
making other road improvements, and paying the costs of issuance of the bonds. The bonds
have a maturity of 20 years and carry a fixed interest rate of 3.73% and require semi-annual
payments each October l 51 and April 1 S`, with the final payment due October 1, 2025. The
following table details the future debt service schedule for the bonds:
-24-
CITY OF MIAMI GARDENS, FLORIDA
NOTES TO BASIC FINANCIAL STATEMENTS
(Continued)
NOTE 7. LONG-TERM LIABILITIES (Continued)
Series 2005 $7 500,000 Land Acquisition Revenue Bond (Continued)
Principal Interest Total
Fiscal year endinj September 30:
2007 $ 222,893 $ 275,593 $ 498,486
2008 231,207 267, ] 24 498,331
2009 239,831 258,339 498,170
2010 248,777 249,227 498,004
2011 258,056 239,774 497,830
2012-2016 1,442,049 1,044,273 2,486,322
2017-2021 1,731,S19 749,102 2,480,921
2022-2026 3,125,368 375,118 3,500,486
$ 7,500,000 $ 3,458,550 $10,958,550
Series 2005 $2 500 000 Capital Improvement Revenue Bond
On July 15, 2005, the City issued $2.5 million in special revenue debt. The debt is bein~ used
to finance vehicle, equipment, and machinery needs of the City over the next 5 years. The
bonds bear a variable rate determined by usinD the one-month LIBOR (London Interbank
Offer Rate) minus 55 basis points (.55%). for t-he first 5 years. The bonds then may convert to
a fixed rate term. The fixecl rate is pe~ged to 67.43% of the 5-year U.S. Treasury Bond rate
on the day prior to the last advance against the bonds plus 50 basis points (.50%). The bonds
may be prepaid without penalty at any time during the variable rate period. If the bonds are
not prepaid at the end of the variable rate term, the bonds automatically convert to a fixed rate
term of 6 years, with mandatory principal payments beginning on June 1, 20l l. Prepayments
of principal during the fixed rate term may be subject to a prepayment penalty. The bonds are
secured by a pledae on the City's Communications Services Tax and Half-Cent Sales Tax.
The City has drawn $700,000 of the $2.5 million borrowed. The following table details the
future debt service schedule for the bonds, usina an assumed variable rate of 4.45% through
June 1, 2010 and a fixed rate of 4.3658% thereafter. The assumed rates were determined
usinD the market rates existing subsequent to year-end. Actual rates may be different. A
hiaher rate will result in more interest expense to the City:
Principal Interest Total
Fiscal year ending September 30:
2007
2008
2009
2010
2011
2012-2016
$ - $ 31,150 $ 31,150
- 3l,]50 31,]50
- 3l,]50 31,150
- 3],150 31,150
116,667 30,561 147,228
583,333 76,401 659,734
$700,000 $23],562 $931,562
-25-
CITY OF MIAMI GARDENS, FLORIDA
NOTES TO BASIC FINANCIAL STATEMENTS
(Continued)
NOTE 8. PROPERTY TAXES
Property values are assessed on a countywide basis by the Miami-Dade County Property
Appraiser as of January 15`, the lien date, of each year and are due November ls` of the same year.
The Property Appraiser certifies taxable value of property within the City and the City levies a
tax millage rate upon the taxable value, which will provide revenue required for the fiscal year
beginning October ] 51. Property taxes levied each November 1 S` by the City and all other taxing
authorities within the County are centrally billed and collected by the County, with remittances
to the City its proportionate share of collected taxes: Taxes for the fiscal year beginnin~ October
ls` are billed in the month of November subject to a 1% per month discount for the period
November throuah February, and are due no later than March 315` of the subsequent year. On
April 15`, unpaid amounts become delinquent with interest and penalties added thereafter.
Beginning June 1S`, tax certificates representing delinquent taxes with interest and penalties are
sold by Miami-Dade County, with remittance to the City for its share of those receipts. For the
reported period, the City did not levy any property taxes of its own. Instead, under the terms of
the incorporation by the County, the City was to operate under a transition period ajreement that
ultimately was settled with an interlocal a~reement (see Note 9).
NOTE 9. INTERLOCAL AGREEMENTS, COMMITMENTS AND CONTINGENCIES
Risk Manageme~at
The City is exposed to various risks of loss related to torts, theft of, damage to, and
destruction of assets, errors and omissions, and natural disasters for which the City carries
pooled insurance provided by the Florida LeaDue of Cities.
Second I~zterlocal Agreeme~zt With Mianzi-Dade County for Municipal Services a~ad
Establishme~zt of Costs of Those Services, R-2004-68-119
In August 2004, the City and the County entered into an interlocal agreement that established
the continuity of County provided municipal services to the City at such a time as the City
wished to assume those services. The interlocal agreement established the cost of services
provided by the County and established a timetable for an orderly transition of County-
provided municipal services. The interlocal aareement agreed to and clarified other issues
includina the payment for municipa] services and the transfer of municipal revenues that had
been collected by the County on behalf of the City. The agreement further provides for the
following payments to the County by the City for the provision of municipa] services by the
County to the City for the period of May l 3, 2003, to September 30, 2004:
•$35l ,830 due to Miami-Dade County each September l s` for l 0 years beginning
September ], 2005, and endina September l, 20l 5.
-26-
CITY OF MIAMI GARDENS, FLORIDA
NOTES TO BASIC FINANCIAL STATEMENTS
(Continued)
NOTE 9. INTERLOCAL AGREEMENTS, COMMITMENTS AND CONTINGENCIES (Continued)
Interlocal Agreement With Miami-Dade Cou~zty For Perpetual Provision of Specialized Police
Services, Resolutiorz R-2004-70-I21
In August 2004, the City entered into an interlocal agreement mandated by Miami-Dade
County wherein the City must annually and in perpetuity pay the County for Specialized
Police Services. The cost of the service to the City is based upon a formula provided for in
the Resolution that is primarily determined by Specialized Police Services activity, workloads
level, and population of the City. The County requires this agreement of al] newly
incorporated municipalities. ExistinD municipalities do not pay this fee and the City expects
to expend efforts in the future to eliminate this aareement.
I~zterlocal Agreeme~zt With Miami-Dade Cou~zty Providing For the Transfer of Certain Road
To The City, Resolutio~z R-2004-72-123
In August 2004, the City entered into an interlocal agreement with Miami-Dade County
wherein the County transferred certain public roads within the City to the City. The City
accepted all legal ri~hts, responsibilities, and oblijations related to the roads. The value of
the roads had not been determined at the time of the aDreement, but Manaaement expects the
roads will be recorded at several millions of dollars, net of depreciation, and will add
sianificantly to the City's net assets.
Interlocal Agreemelzt With Miami-Dade County Providiizg For the Tra~zsfer of Certai~z Parks
to the City, Resolutio~z R-982-04 (Miami-Dade County)
In September 2004, Miami-Dade County transferred to the City sixteen parks previously
owned by the County. The value of the parks has been recorded in the City's financial
statements and is more thorouahly described within Note I.D., Su~az~~zary of Significant
Accou~iting Policies, Assets, Liabilities aiid Net Assets or Equiry.
Interlocal Agreeme~zt With Miami-Dade Cou~ary Providing For Local Police Services to the
City, Resolution R-2004-69-120
In August 2004, the City entered into an interlocal agreement with Miami-Dade County for
the provision of Local Police Services to the City by the County. Under the Master Interlocal
Agreement with the County, in part described above by R-2004-68-119, the City is obliaed to
continue Local Police Services with the County throubh May l3, 2007. The City has made
provisions in its fiscal year 2007 budget to begin operating its own police force. The City has
adopted property tax increases in part to pay for this new service. It is expected to be
complete by the end of fiscal year 2008.
-27-
CITY OF MIAMI GARDENS, FLORIDA
NOTES TO BASIC FINANCIAL STATEMENTS
(Continued)
NOTE 9. INTERLOCAL AGREEMENTS, COMMITMENTS AND CONTINGENCIES (Continued)
Cily's Ollro atiofz To Repay Its Share of Cor~~z~y's Oulstaadii~gDell, Resoluh'orr R-2004-68
I19
As part of the Master Interlocal Agreement with the County, and as a condition to
incorporation, the City is obliaed to repay its share of certain County debt instruments that
had been issued for improvements to the unincorporated areas of the County. The County had
pledDed certain revenues in support of those debt instruments. The restrictive covenants of
those debt instruments prohibit the County from releasina the pledged revenues until the
obligations have been paid in full. The City can prepay at any time its share of the
outstandinD debt and thus have its revenues streams released from this encumbrance. Unti1
that time, the City is required to let the County continue to receive those revenue streams and
then forward the City the difference between what was collected and what was paid as the
City's share of the outstanding debt. The City's Public Service Tax on utility service will
first go to the County to pay the debt service and related costs of the County's Pu.blic Service
Tax Revenue Borids, Series 1999 arid Series 2002. The County will then forward the
remainder to the City. The City's Stormwater Assessments will continue to be paid directly
to the County until the County's Storrnwater Utiliry Revenue Bonds, Series 1999, mature.
Compliance Audits
Amounts received or receivable from grant a~encies are subject to audit and adjustment by
Federal and State arantor a~encies. Any disallowed claims, includin~ amounts already
collected, may constitute a liability of the applicable funds. The amount, if any, or
expenditures which may be disallowed by the grantor cannot be determined at this time
although the City expects such amounts, if any, to be immaterial.
NOTE 10. SUBSEQUENT EVENTS
New Debt Issuance
On December 21, 2006, the City executed a$5.6 million master lease purchase agreement for the
acquisition of police vehicles and other major equipment. This six-year facility is secured by the
City's promise to budget and appropriate funds for the periodic repayment of leased amounts
based upon a variable rate determined at the time of financing.
On January l2, 2007, the City issued $14,400,000 in Land Acquisition and Improvement
Revenue Bonds to finance a portion of the costs of purchasina land for, and financina
architectural, enaineerina, environmental, legal, and other planning costs related to a City Hall,
Public Works facility, Public Safety facility, and other facilities. The bonds are being secured by
the City's communication services tax and local government half-cent sales tax. The bonds bear
an interest rate of 4.24% with semi-annual payments of $538,749.67 paid be~inninj October l 1,
2007, and ending December 30, 2026.
-28-
REQUIRED SUPPLEMENTARY INFORMATION
(Other Than MD&A)
CITY OF MIAMI GARDENS, FLORIDA
REQUIRED SUPPLEMENTARY INFORMATION
BUDGETARY COMPARISON SCHEDULE
GENERAL FUND
YEAR ENDED SEPTEMBER 30, 2006
Revenues:
Property taxes
Utility taxes
Intergovernmental
Charges for services
Licenses and permits
Fines and forfeitures
Franchise fees
Grant revenue
Other income
Interest
Total revenues
Expenditures:
Current:
General government:
Elected officials
City Clerk
Administration
City Attorney
Code enforcement
Public safety
Public works
Parks and recreation
Non-departmental
Capital outlay
Total expenditures
Excess of revenues over expenditures
Budaeted Amounts
Ori~inal Final
$10,014,179
8,622,991
8,653,131
200,000
750,000
694,300
3,1 l 0,020
32,500
150,000
32,227,121
$l 1,417,660
8,195,264
9,413,423
597,164
] ,192,554
502,350
4,266,231
937,077
3,988,318
315,200
40,825,241
382,800
156,055
] , l 12,800
100,000
700,600
25,037,804
404,595
175,222
1,463,747
173,100
849,498
27,310,288
2,953,000 5,085,487
1,778,127 3,247,058
- 86,026
32,221,186 38,795,021
5,935 2,030,220
Actual
Amounts
$11,635,651
7,067,495
11,010,648
613,632
1,015,378
468,073
4,069,708
2,569,043
578,763
733_714
39>762,105
424,834
180,949
1,948,843
174,404
677,899
27,380,817
110,756
3,819,835
898,983
170,211
35,787,531
3,974,574
V ariance
with
Final
Budget -
Positive
Netrative
$ 217,991
(1,127,769)
1,597,225
16,468
(177,176)
(34,277)
(196,523)
l ,631,966
(3,409,555)
418,514
( l ,063,136)
(20,239)
(5,727)
(485,096)
( l ,304)
171,599
(70,529)
(1 ]0,756)
l ,265,652
2,348,075
(84,185)
3,007,490
l ,944,354
Other financing sources (uses):
Transfers in 368,886 - - -
Transfers out (374,821) (2,298,O14) (1,768,165) 529,849
2,298,O14 1,768, l 65) 529,849
Total other financing sources (uses) (5,935) ( ) (
Net change in fund balances $ -$(267,794) $ 2,206,409 $ 2,474,203
See note to budgetary comparison schedule.
-29-
CITY OF MIAMI GARDENS, FLORIDA
REQUIRED SUPPLEMENTARY INFORMATION
NOTE TO BUDGETARY COMPARISON SCHEDULE
YEAR ENDED SEPTEMBER 30, 2006
NOTE 1. BUDGETS AND BUDGETARY ACCOUNTING
An annual appropriated budget is prepared for the general fund.
The City follows these procedures in establishin; the budaetary data reflected in the financial
statements:
(a) The City Mana~er submits to the Council a proposed operatinD budDet for the ensuin~ fiscal
year. The operatin~ budget includes appropriations and the means of financina them with an
explanation regardina each expenditure that is not of a routine nature.
(b) Public hearinjs are conducted to obtain taxpayer comments.
(c) Prior to October 1, the budget is legally enacted throu~h passaje of an ordinance.
(d) The City Council, by motion, may make supplemental appropriations for the year up to the
amount of revenues in excess of those estimated. During fiscal year ended September 30,
2006, there were no supplemental appropriations.
(e) The classification detail at which expenditures may not legally exceed appropriations is at
the fund leveL
(fl Formal budgetary integration is employed as a management control device for the general
fund.
(g) The budget for the general fund is adopted on a basis consistent with generally accepted
accounting principles (GAAP).
-30-
COMPLIANCE SECTION
CO~J~'"12
n TT
~ _. ~ ~~ ~ ~ ~ ~ ~ ==~P~/-i~l J~'7'
Accountants Advisors
Report of Independent Certi~ed Public Accountants on Internal Control over
Financial Reporting and on Compliance and Other Matters Based on an Audit of
Financial Statements Performed in Accordance with Gover~7me~7t Auditin~ Standards
Honorable Mayor, City Council and City Manager
City of Miami Gardens, Florida
We have audited the financial statements of the ~overnmental activities and each major fund of the City
of Miami Gardens, Florida (the City) as of and for the year ended September 30, 2006, which collectively
comprise the City's basic financial statements, and have issued our report dated- August 8, 2007. We
conducted our audit in accordance with auditina standards generally accepted in the United States and
the standards applicable to financial audits contained in Go.vern~aie~it Auditing Standards, issued by the
Comptroller General of the United States.
Internal Control over Financial ReportinQ
In planning and performing our audit, we considered the City's internal control over financial reporting
in order to determine our auditina procedures for the purpose of expressing our opinions on the basic
financial statements and not to provide an opinion on the internal control over financial reporting.
However, we noted a certain matter involvin~ the internal control over financial reporting and its
operation that we consider to be a reportable condition. Reportable conditions involve matters coming to
our attention relating to sijnificant deficiencies in the design or operation of the intemal control over
financial reportin~ that, in our judjment, could adversely affect City's ability to initiate, record, process,
and report financial data consistent with the assertions of manaaement in the financial statements. The
reportable condition is described in the accompanyin~ schedule of findin~s and questioned costs as item
2006- l .
A material weakness is a reportable condition in which the design or operation of one or more of the
internal control components does not reduce to a relatively ]ow level the risk that misstatements caused
by error or fraud in amounts that would be material in relation to the financial statements beina audited
may occur and not be detected within a timely period by employees in the normal course of performing
their assigned functions. Our consideration of the internal control over financial reportin~ would not
necessarily disclose all matters in the internal control that might be reportable conditions and,
accordingly, would not necessarily disclose all reportable conditions that are also considered to be
material weaknesses. However, we believe that the reportable condition described above is not a
materia] weakness.
-31-
~;.z~
~
Rachlin Cohen & Holtz ur
One Southeast Third Avenue ^ Tenth Floor ^ Miami, Floritla 33131 ^ Phone 305.377.4228 ^ Fax 305.377.8331 ^ wWw.t'aChlin.com
An Independent Member of Baker rilly Internationa!
M I A M I ^ F 0 R T L f! U D E R D A L E ^ W E S T P 11 L M B E A C N
Honorable Mayor, City Council and City Manager
City of Miami Gardens, Florida
Page Two
Compliance and Other Matters
As part of obtaining reasonable assurance about whether the City's basic financial statements are free of
material misstatement, we performed tests of its compliance with certain provisions of laws, regulations,
contracts, grant agreements and other matters, non-compliance with which could have a direct and
material effect on the determination of financial statement amounts. However, providin~ an opinion on
compliance with those provisions was not an objective of our audit and, accordingly, we do not express
such an opinion. The results of our tests disclosed no instances of noncompliance or other matters that
are required to be reported under Cover-nlnent Auditing Sta~idards.
This report is intended solely for the information and use of the Mayor, City Council, management and
re~ulatory aaencies, and is not intended to be and should not be used by anyone other than these
specified parties.
`~~,~,,~,,,. ~~-- ~- ~~E~~ ~ ~` ~
Miami, Florida
Au~ust 8, 2007
-32-
~ ` Cohen
~ ~~
. _ _F4a ~ ~ ~ ~ ~ ~ Y~Ioltz
Accountants =- Advisors
~ ~~ - . Cohe1-L
; ~~
~ ; ~~~~> ~
_ ~_ _ ~ _ ~ f f _ ~~Ioltz
Accountants Advisors
Mana ement Letter in Accordance with the Rules of the Auditor General of the State of Florida
Honorable Mayor, City Council and City Manager
City of Miami Gardens, Florida
We have audited the basic financial statements of the governmental activities and each major fund of the
City of Miami Gardens, Florida (the City) as of and for the fiscal year ended September 30, 2006, which
collectively comprise the City's basic financial statements and have issued our report thereon dated
AuDust 8, 2007.
We conducted our audit in accordance with auditing standards Denerally accepted in the United States;
the standards applicable to financial audits contained in Goverriment Auditirig Standards, issued by the
Comptroller General of the United States and OMB Circular A-133, Audits of States, Local
Goveniments, arid No~T-Profit Organi4atio~is. We have issued our Report of Independent Certified
Public Accountants on Internal Control over Financial Reporting and on Compliance and Other Matters
Based on an Audit of Financial Statements, Report of Independent Certified Public Accountants on
Compliance and Internal Control over Compliance Applicable to each Major Federal Awards Program
and the Schedule of Findinas and Questioned Costs. Disclosures in those reports and schedule, which
are dated Au~ust 8, 2007, should be considered in conjunction with this management letter.
The Rules of the Auditor General (Section 10.554(1)(h)1.) require that we address in the manaaement
letter, if not already addressed in the auditor's report on compliance and internal controls or schedule of
findinas and questioned costs, whether or not recommendations made in the precedin~ annual financial
report have been followed. The recommendation made in the preceding annual financial audit report
has not been corrected and is repeated in the schedule of findings and questioned costs as item
2006- l .
As required by the Rules of the Auditor General (Section 10.554(1)(h)2.), the scope of our audit included a
review of the provisions of Section 218.415., F7orida Statutes, regarding the investment of public funds. The
City did not have any investments in the current fiscal year.
The Rules of the Auditor General (Section 10.554(I)(h)3.) require that we address in the management
letter any findings and recommendations to improve financial management, accounting procedures, and
internal controls. In connection with our audit, we did have a finding indicated as item 2006-1 which is
reported in the schedule of findings and questioned costs.
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U
Rachlin Cohen & Holtz «r
One Southeast Third Avenue ^ Tenth Floor ^ Miami, Florida 33131 ^ Phone 305.377.4228 ^ Fax 305.377.8331 ^ www.rachlin.COm
An Independent Member of Baker Tilly International
M 1 A M 1 ^ F 0 R T L 11 U D E R D A L E ^ W E S T P A L M B E R C N
Honorable Mayor, City Council and City Manager
City of Miami Gardens, Florida
Page Two
The Rules of the Auditor General (Section 10.554(1)(h)4.) require disclosure in the management letter of
the following matters if not already addressed in the auditor's reports on compliance and internal controls
or schedule of findinas and questioned costs and are not clearly inconsequential: (1) violations of laws,
rules, regulations, and contractual provisions that have occurred, or are likely to have occurred; (2)
improper or illegal expenditures; (3) improper or inadequate accountin~ procedures (e.g., the omission of
required disclosures from the financial statements); (4) failures to properly record financial transactions;
and (5) other inaccuracies, shortages, defalcations, and instances of fraud discovered by, or that come to
the attention of the auditor. Our audit found a matter that is required to be disclosed and is indicated as
item 2006-1 in the schedule of findings and questioned costs.
The Rules of the Auditor Genera] (Section 10.554(I)(h)5.) also require that the name or official title and
lega] authority for the primary government and each component unit of the reporting entity be disclosed
in the management letter, unless disclosed in the notes to the financial statements. The City of Miami
Gardens was incorporated on May ] 3, 2003 under the Charter and Laws of Miami-Dade County.
As required by the Rules of the Auditor General (Section l 0.554(1)(h)6a.), a statement must be included
as to whether or not the local government entity has met one or more of the conditions described in
Section 218.503(1), Florida Statutes. In connection with our audit, we determined that the City, did not
meet any of the conditions described in Section 218.503(1), Florida Statutes.
As required by the Rules of the Auditor General (Section 10.554(1)(h)6.b.), we determined that the
annual financial report for the City of Miami Gardens for the fiscal year ended September 30, 2006, filed
with the Florida Department of Financial Services pursuant to Section 218.32(1)(a), Florida Statutes, is in
agreement with the annual financial audit report for the fiscal year ended September 30, 2006.
As required by the Rules of the Auditor Genera] (Sections 10.554(h)6.c. and 10.556(7), we applied
financial assessment procedures. It is management's responsibility to monitor the entity's financial
condition, and our financial condition assessment was based in part on representations made by
management and the review of financial information provided by same. The assessment was done as of
the fiscal year end. There were no findings that identified deteriorating financia] conditions.
This management letter is intended solely for the information of the Mayor, City Council, management,
and the State of Florida Office of the Auditor General, and is not intended to be and should not be used
by anyone other than these specified parties.
. ' ~,~,~., ,~ ~ ,c-~c..~
August 8, 2007
Miami, Florida
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~ ~ Cohen
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Accountants ~ Advisors
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Accountants Advisors
Report of Independent Certi~ed Public Accountants on Compliance with Requirements to Each
Ma'or Pro ram and Internal Control over Com liance in Accordance with OMB Circular A-133
Honorable Mayor, City Council and City Manager
City of Miami Gardens, Florida
Compliance
We have audited the compliance of the City of Miami Gardens, Florida (the City) with the types of
compliance requirements described in the U.S. O~ce of Munage~nent a~id Budget (OMB) Circular A-133
Coinpliance Supplenieiit, that are applicable to each of its major federa] awards programs for the fiscal
year ended September 30, 2006. The City's major federal awards programs are identified in the
summary of auditor's results section of the accompanyina schedule of findings and questioned costs.
Compliance with the requirements of ]aws, regulations, contracts and grants applicable to each of its
major federal programs is the responsibility of the City's management. Our responsibility is to express
an opinion on the City's compliance based on our audit.
We conducted our audit of compliance in accordance with auditinj standards generally accepted in the
United States; the standards applicable to financia] audits contained in Governinent Auditing Standards,
issued by the Comptroller General of the United States; and OMB Circular A-133, Audits of States, Local
Gover~lmerits, and Non-Profit Organi<,ations. Those standards and OMB Circular A-133 require that we
plan and perform the audit to obtain reasonable assurance about whether noncompliance with the types of
compliance requirements referred to above that could have direct and material effect on a major federal
program occurred. An audit includes examinina, on a test basis, evidence about the City's compliance
with those requirements and performin~ such other procedures as we considered necessary in the
circumstances. We believe that our audit provides a reasonable basis for our opinion. Our audit does not
provide a legal determination on ti~e City's compliance with those requirements.
In our opinion, the City complied, in all material aspects, with the requirements referred to above that are
applicable to each of its major federal programs for the fiscal year ended September 30, 2006.
Internal Contro] over Compliance
Management of the City is responsible for establishing and maintainina effective internal control over
compliance with requirements of laws, regulations, contracts and jrants applicable to federal programs.
In planning and performina our audit, we considered the City's internal control over compliance with
requirements that could have a direct and material effect on major federal programs in order to determine
our auditina procedures for the purpose of expressing our opinion on compliance and to test and report
on interna] control over compliance in accordance with OMB Circular A-133.
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~: ~
U
Rachlin Cohen & Holtz «r
One Southeast Third Avenue ^ Tenth Fioor ^ Miami, Florida 33131 ^ Phone 305.377.4228 ^ Fax 305.377.8331 ^ www.1'BChIin.COm
An Independent Member of Baker Tilly International
M I A M I ^ f 0 R T L A U D E R D A L E ^ W E S T P A L M 6 E A C H
Honorable Mayor, City Council and City Manager
City of Miami Gardens, Florida
Paae Two
Our consideration of the interna] control over compliance would not necessarily disclose all matters in
the internal control that miaht be material weaknesses. A material weakness is a reportable condition in
which the design or operation of one or more of the intemal control components does not reduce to a
relatively low level the risk that noncompliance with applicable requirements of laws, regulations,
contracts, and arants caused by error or fraud that would be material in relation to a major federal
program bein~ audited may occur and not be detected within a timely period by employees in the normal
course of performina their assigned functions. We noted no matters involving the internal control over
compliance and its operation that we consider to,be material weaknesses.
This report is intended solely for the information and use of the Mayor, City Council, mana~ement and
specific legislative or rejulatory bodies and is not intended to be and should not be used by anyone other
than these specified parties.
y Co ~,~-.~, d ~,~" G ~C.~.-/'
Miami, Florida
August 8, 2007
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. ~ _ ~. CO eI'L
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Accountants °- Advisors
CITY OF MIAMI GARDENS, FLORIDA
SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS
FLSCAL YEAR ENDED SEPTEMBER 30, 2006
Fedetal
Federal Grand
CFDA Contract Federal
Federa] Grantor/Pass Throu~h Grantor Pro~rams Number Number Expenditures
U S Departme~it of Housin~ ¢ad Urban Develop-nent
Passed Through State of Florida Department of Community Affairs: ~~ 218 CD531 C0349 $ 128,062
Community Development Block Grant 14 2~8 CD531C0350 13,607
Community Development Block Grant ~~ 21 g CD531 C03~ 1 50,000
Community Development Block Grant 191,669
Total Deparbiaent of Housiito a~zd Urbart Develop~ne~it
U S Departnient of lustice
Passed Through Miami-Dade County Department of Human Services:
Byrne Formula Grant Program
U S Department offl~nculture
Passed through the State of Florida Department of Agriculture and
Consumer Services:
Urban & Community Forestry
Urban & Community Forestry
Urban & Community Forestry
Total Department of Agriculture
16.579 05JAGC-DADE-] 9-M8-082 20,570
10:664 06-32 11,500
]0.664 05H-100 30,000
] 0.664 04-48 3Q,000
7 ] ,500
U S Department of Tr¢nsport¢tiort
Passed through the State of Florida Department of Transportation:
Hi~hway Planning and Construction
Federal EmerQency Manaxeme-it A~e~rcv
Passed through the State of Florida
Department of Community Affairs
Disaster Relief Funding Agreement (Humcane Katrina)
Disaster Relief Funding Agreement (Hurricane Wilma)
Total Federal Emergency M¢~tagement Age~zcy
Total Expenditures of Federal Awards
20.205 AO172 17.450
97.036 06-KT-B&-11-23-02-517 199,424
97.036 06-WL-K&-11-23-02-594 4,698.597
4,898.021
$ 5,199.210
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CITY OF MIAMI GARDENS, FLORIDA
NOTE TO SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS
F[SCAL YEAR ENDED SEPTEMBER 30, 2006
NOTE 1. BASIS OF PRESENTATION
The accompanying schedule of expenditures of federal awards includes the federal grant activity of the
City of Miami Gardens and is presented on the accrual basis of accounting. The information in this
schedule is presented in accordance with the requirements of OMB Circular A-133, Audits of States,
Local Governments, and Non-Profit Organizations;. Therefore, some amounts presented in this schedule
may differ from amounts presented in, or used in the preparation of, the basic financial statements.
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CITY OF MIAMI GARDENS, FLORIDA
SUMMARY SCHEDULE OF PRIOR AUDIT FINDINGS
FISCAL YEAR ENDED SEPTEMBER 30, 2006
I. PRIOR YEAR FINANCIAL STATEMENT FINDINGS AND STATUS
Finding 2005-1 is being repeated as item 2006-1 in the accompanying schedule of findings and
questioned costs.
II. PRIOR YEAR FEDERAL AWARDS FINDINGS AND QUESTIONED COSTS
N/A
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CITY OF MIAMI GARDENS, FLORIDA
SCHEDULE OF FINDINGS AND QUESTIONED COSTS
FISCAL YEAR ENDED SEPTEMBER 30, 2006
SECTION I- SUMMARY OF AUDITOR'S RESULTS
Financial Statements Unqualified Opinion
Type of auditor's report issued:
Internal control over financial reporting:
Material weakness(es) identified? Yes X No
Reportable condition(s) identified not considered to be
material weakness? X Yes None reported
Non-compliance material to financial statements noted? Yes X No
Federal Awards Pro~rams
Internal control over major awards programs:
Material weakness(es) identified? Yes X No
Reportable condition(s) identified not considered to be
material weakness? Yes X None reported
Unqualified Opinion
Type of auditor's report issued on compliance for major awards
Programs:
Any audit findings disclosed that are required to be reported
in accordance with Circular A-133, Section .510(a)? Yes X No
Identification of major federaf awards programs:
Federal Pro~ram CFDA No.
Disaster Relief Funding 97.036
Dollar threshold used to distinguish between
Type A and Type B programs: $300,000
Auditee qualified as low risk auditee? Yes X No
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CITY OF MIAMI GARDENS, FLORIDA
SCHEDULE OF FINDINGS AND QUESTIONED COSTS
YEAR ENDED SEPTEMBER 30, 2006
SECTION II - FINANCIAL STATEMENT FINDINGS
Reportable Condition
2006-1 Financial Reporting
Criteria
The City's books and records should be maintained on a current basis and be inclusive of all of the City's
transactions. This is essential to ensure accurate financial reporting.
Condilion
We noted that the books and records of the City were not maintained on a current basis, nor did they
properly reflect all the transactions of the City. We noted the following:
There were a series of transactions posted in the general fund as undefined revenues of
approximately $1.5 million dollars. This account was reconciled during the audit and it was noted
that the majority of the revenues classified as undefined were related to ad valorem, electric utility
and communication services taxes.
Various account reconciliations were not performed as of the fiscal year end.
Capital asset records were not updated.
Cause
The lack of adequate internal controls over the financial reporting process.
Effect
The City did not have accurate monthly financial statements and the audit for the fiscal year ended
September 30, 2006 could not be completed in a timely manner (completed in August of 2007).
Recommendation
We recommend that the City strengthen its internal controls over financial reporting and recordkeeping
so that process can be effectuated in a timely manner.
Prior Year View of Responsible Officials and Planned Corrective Actions
The development services transactions resulted from a period of time during which a cash registering and
permit subsystem had problems communicating with each other. Rather than not deposit the cash, it was
decided to post the revenue to a temporary account to reconcile at a later time. Management does not
believe that this issue will recur; however, as the City has quickly grown, it will need to add additional
accounting staff to make sure tl~ese types of issues are more timely addressed.
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CITY OF MIANII Ci-ARDENS, FLORIDA
SCHEDULE OF FINDINGS
(Continued)
SECTION TI - FINANCIAL STATEMENT FINDINGS (Continued)
Reportable Condition (Continued)
2006-1 Financial Reporting (Continued)
Prior Year T~iefv ofRespo~zsible Officials and Planr~ed CorrectiveActions (Continued)
Management does not believe it affects decision-making during the year to reconcile its capital asset
records other than at year-end. It does aclrnowledge that the purchasing and accounting staff need to be
better trained to recognize the proper accounting entries for retainage amounts owed under construction
contracts.
Management also recognizes that the City has quiclcly grown and that its financial operations need to be
brought entirely in-house and greatly expanded. To that end, the City has acquired and is in the process
of deploying its own financial accotmting system and other subsidiary systems. The City also plans to
hire additional accounting staff through its FY2007 budget.
Cccrrent Year 1~iew of Responsible Offtcials and Planned Corrective Actions
The City has been successful in bringing the finance function in-house by hiring its first Finance
Director. The new Director has, as his first priority, the establishment of procedures to ensure that all
required reconciliations are done on a monthly basis, as well as establishing internal control policies to
safeguard City assets. Additional Finance staff is already being hired to implement the required policies
and to assist existing staff in updating all City records in order to provide timely financial infornzation.
The City's goal is to have the FY2007 audit completed before the March 31, 2008 deadline.
Management is fiilly aware of the importance of internal controls over financial reporting and
recordkeeping, it is for this reason that all available resources will be provided to achieve these goals.
SECTION III - FEDERAL AWARD FINDINGS AND QUESTIONED COSTS
None.
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