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Home My WebLink AboutJ-3 Resolution: Emergency Standby GeneratorCity of ~Vliami ~ard~ens 1515-200 NW 167~' Street Miami Gardens, Florida 33169 Mayor Shirley Gibson Vice Mayor Barbara Watson Councilman Melvin L. Bratton Councilman Aaron Campbell Jr. Councilwoman Sharon Pritchett Councilman Oscar Braynon II Councilman Andr~ Williams Aaenda Cover Pa e Date: October 24, 2007 Fiscal Impact: No ^ Yes X Public hearing o Quasi-Judicial ^ (If yes, explain in Staff Summary) Ordinance ^ Resolution X Funding Source: UASI Grant Program 1st Reading o 2nd Reading ^ Contract/P.O. Requirement: Yes X No^ Advertising requirement: Yes X No Sponsor Name/Department: RFP/RFQ/Bid # 06-07-030 Purchase & Delivery of Danny Crew, City Manager Emergency Stand-By Generator Title A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE CITY MANAGER TO ISSUE A PURCHASE ORDER TO FLORIDA DETROIT DIESEL, MIAMI, FLORIDA, IN THE AMOUNT OF $50,978 FOR THE PURCHASE AND DELIVERY OF EMERGENCY STAND-BY GENERATOR WITH A MANUAL TRANSFER SWITCH; PROVIDING FOR ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. Staff Summarv After Hurricane Wilma, City Hall was without electrical power for several days, making emergency and normal working conditions extremely difficult. Staff worked from the Police Substation. Equipment such as phones and phone lines, desks, chairs, computers etc. were brought to the substation and were limited. A stand-by emergency generator with trailer would provide power to City Hall in a similar emergency and minimize disruption in our daily services. The Department of Homeland Security, through the Office of Grants and Training is providing financial assistance to several agencies in the Fort Lauderdale urban area. Financial assistance will be provided to the City of Miami Gardens through the Fiscal Year 2006's Urban Area Security Initiative (UASI) Grant Program for the purchase, delivery and installation of an emergency stand-by generator for a total of $190,000. J-3) CONSENT AGENDA RESOLUTION EMERGENCY STANDBY GENERATOR Analvsis: The City Engineer prepared specifications for the purchase of a stand-by emergency generator with trailer and specifications for the installation of the transfer switch at City Hall. The bid for the generator was advertised on September 13t", 2007. A broadcast notice was issued to 381 suppliers. Forty vendors requested bid packages. Four bids were received and publicly read on September 27th, 2007. Copies of the bid documents and submittals are available for review in the Council's Office, by contacting the Assistant to the Mayor/Council. The bids were evaluated for compliance with the specifications and the company's ability to deliver the generator within the required time frame. Based on the evaluation, the apparent low and responsive bidder is Florida Detroit Diesel, located in Miami, Florida. Two companies submitted proposals for generators that did not meet the City's minimum specifications per our Engineer. The City's engineering consultant also evaluated the bid submittals and concurs that Florida Detroit Diesel submitted an approved generator and that the contractor is very reliable. A copy of the tabulation is attached as Exhibit "A". Standby Systems, Inc. located in Melbourne, Florida, protested the recommended award stating their bid specified an equivalent generator. An appeals hearing was held on October 16th, 2007 in accordance with the Purchasing Ordinance 2005-10-48. The Honorable Judge Ader presided over the hearing. The hearing examiner's official finding concurred with the City's consultant that the unit submitted by Standby Systems is not an equivalent generator and did not meet the minimum specifications. Recommendation: We recommend that the City Council approve the attached resolution, authorizing the City Manager to issue a purchase order to Florida Detroit Diesel, located in Miami, Florida, in the amount of $50,978 for the purchase and delivery of emergency stand-by generator with a manual transfer switch. 2 RESOLUTION No. 2007- A RESOLUTION OF THE AIRDING UACBID IN THE I AMOUNTII OFI GARDENS, FLORIDA, AW $50,978.00 TO FLORIDA DETROIT DIESEL FOR AN EMERGENCY STANDBY GENERATOR; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; AUTHORIZING THE CITY MANAGER TO ISSUE A PURCHASE ORDER; PROVIDING AN EFFECTIVE DATE. ~ WHEREAS, on occasion during hurricane season, the City may be without 2 power, and 3 WHEREAS, in an effort to ensure that necessary City functions can continue in 4 the event of an emergency, the City Manager is recommending that the City Council 5 purchase a standby generator with a trailer to provide power to City Hall in the event of 6 an emergency, and 7 WHEREAS, Department of Homeland Security, through the office of Grants and 8 Training, is providing financial assistance to agencies located within the Fort Lauderdale 9 Urban Area, and 10 WHEREAS, the City of Miami Gardens was awarded an 2006 Urban Area 11 Security Initiative Grant in the amount of $190,000.00 to go towards the purchase of an 12 emergency standby generator, and 13 WHEREAS, City staff advertised specifications for an emergency standby 14 generator on September 13, 2007, and 15 WHEREAS, four (4) bids were received and publicly read on September 27, 16 2007, and 17 WHEREAS, the bids were evaluated for compliance with the specifications and 18 the apparent low and responsive bidder is Florida Detroit Diesel located in Miami, 1 g Florida, and 20 WHEREAS, the City Manager is recommending that the City Council authorize 21 the City Manager to issue a purchase order to Florida Detroit Diesel in the amount of 22 $50,978.00 for the purchase and delivery of an emergency standby generator with a 23 manual transfer switch, 24 NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY 25 OF MIAMI GARDENS, FLORIDA, AS FOLLOWS: 26 Section 1. ADOPTION OF REPRESENTATIONS: The foregoing Whereas 27 paragraphs are hereby ratified and confirmed as being true, and the same are hereby 28 made a specific part of this Resolution. 29 Section 2. AWARD OF BID: The City Council of the City of Miami Gardens, 30 Florida, hereby awards a bid to Florida Detroit Diesel for an emergency standby 31 generator in the amount of $50,978.00. The City Manager is hereby authorized to issue 32 a purchase order for this purpose. 33 Section 3. EFFECTIVE DATE: This Resolution shall take effect immediately 34 upon its final passage. 35 PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MIAMI 36 GARDENS AT ITS REGULAR MEETING HELD ON OCTOBER 24, 2007. 37 38 39 40 41 SHIRLEY GIBSON, MAYOR 42 43 ATTEST: 44 45 46 47 4g RONETTA TAYLOR, CMC, CITY CLERK 49 PREPARED BY: SONJA KNIGHTON DICKENS, ES . 50 51 City Attorney 52 53 SPONSORED BY: DANNY CREW, CITY MANAGE 54 55 MOVED BY: 56 57 VOTE: 58 (Yes) (No) 59 Mayor Shirley Gibson (Yes) (No) 60 Vice Mayor Barbara Watson (Yes) (No) 61 Councilman Melvin L. Bratton (Yes) (No) 62 Councilman Oscar Braynon, II (Yes) (No) 63 Councilman Aaron Campbeil (Yes) (No) 64 Counciiwoman Sharon Pritchett (Yes) (No) 65 Councilman Andre Wiliiams 66 67 SKD/teh 268001 1.DOC 68 City of Miami Gardens 1515 N.W. 167th Street: Bldg. 5 Suite 200 Miami Gardens, Florida 33169 Procurement Department Tabulation Sheet ITB#06-07-030 Purchase & Delivery of Emergency Stand-By Generator September 27, 2007 @ 2:00 p.m. Company Mfg. Model Stand-By Mfg. Model Transfer Total Generator Switch 00 945 $4 00 730 $55 All Power Kohler $50,785.00 ASCOS/386 . , . , Generators, Medley, REOZJB 121 days delive FL Fiorida Detroit Diesel DDC/MTU $48,338.00 ASCOS/386 $2,640.00 $50, 99 8 ys , Miami, FL 125PJS6DT3 ~ ~ delive Last Minute John Deere $45,652.26 ASCOS/ 386 $3,500.60 $49,152.86 Emergency Services, FL i i JS125 " 45 days delive , am M Standby Systems, Baldor ASCOS/4000 $46,581.00 Inc. Melbourne, FL IDLC125-3J * Only the following manufacturers were acceptable: Katolight Corp. Kohler Power Systems Onan/Cummins Corporation MQ Power Florida Detroit Diesel * John Deere and Baldor generator are not acceptable manufacturers