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Home My WebLink AboutJ-4 Resolution: Carol City Community CenterCity of ~Vliami Gard~ens 1515-200 NW 167`h Street Miami Gardens, Florida 33169 Aqenda Cover Paqe Date: September 12, 2007 Fiscal Impact: No x Yes ^ (If yes, explain in Staff Summary) Funding Source: Capital Projects Fund Contract/P.O. Requirement: Yes X No Sponsor Name/Department: Antranette Pierre, Capital Improvements Mayor Shirley Gibson Vice Mayor Barbara Watson Councilman Melvin L. Bratton Councilman Oscar Braynon II Councilman Aaron Campbell Jr. Councilwoman Sharon Pritchett Councilman Andr~ Williams Public hearing ^ Quasi-Judicial ^ Ordinance ^ Resolution x 1st Reading ^ 2nd Reading ^ Advertising requirement: Yes ^ No x RFP/RFQ/Bid # N/A Title A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE MAYOR AND THE CITY CLERK TO EXECUTE AND ATTEST, RESPECTIVELY, THAT CERTAIN SECOND ADDENDUM TO THE INTERLOCAL AGREEMENT BETWEEN MIAMI- DADE COUNTY AND THE CITY OF MIAMI GARDENS RELATING TO FUNDING FOR THE CAROL CITY COMMUNITY CENTER, A COPY OF WHICH IS ATTACHED HERETO AS EXHIBIT A; PROVIDING FOR INSTRUCTIONS TO THE CITY CLERK; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING AN EFFECTIVE DATE. Summary The County authorized conveyance of the property located on the corner of NW 32"d Avenue and 1 ggtn Street in July 2004. Upon the transfer of park property to the City of Miami Gardens by the County, an allocation of $6M was included via interlocal agreement to be used for the construction of the Carol City Community Center. The agreement authorized two payments of $3,000,000 to the City for the construction: $3M upon execution of construction contract and $3M at 50% construction completion. Due to several obstacles including the presence of owls (a protected species) at the site and setbacks in the dry run permitting, the City has been forced to extend the construction start date. The attached resolution authorizes the Mayor to execute an extension in the agreement, Exhibit A, in order to receive programmed dollars from the County towards this project. The tentative construction schedule is as follows: J-4) CONSENT AGENDA CAROL CITY COMMUNITY CENTER September 17, 2007 Invitation to bid is issued. October 3, 2007 Pre-bid meeting is held. Attendees include Judson Architecture, Keith & Schnars, Building Official, Special Projects Director, Procurement Manager, and City Clerk. November 15, 2007 Deadline to submit bid packages. All packages must be received in the Office of Clerk in City Hall no later than 2:OOpm. November 19-30, 2007 Selection committee reviews all responsive bid packages and ranks selection. December 12, 2007 Resolution authorizing selection of bidder and authority to execute contract comes for Council approval. December 27, 2007 Construction contract is executed; payment bond, liability insurance certificate submitted to City. January 1, 2008 Notice to proceed is issued to general contractor. Mobilization; Construction begins Recommendation: It is recommended the City Council adopt the attached resolution authorizing the execution of second addendum to the interlocal agreement towards the construction at the Carol City Community Center. RESOLUTION No. 2007- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AND ATTEST, RESPECTIVELY, THAT CERTAIN SECOND ADDENDUM TO THE INTERLOCAL AGREEMENT BETWEEN MIAMI- DADE COUNTY AND THE CITY OF MIAMI GARDENS RELATING TO FUNDING FOR THE CAROL CITY COMMUNITY CENTER, A COPY OF WHICH IS ATTACHED HERETO AS EXHIBIT A; PROVIDING FOR INSTRUCTIONS TO THE CITY CLERK; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING AN EFFECTIVE DATE. 1 WHEREAS, the City of Miami Gardens and Miami-Dade County previously 2 entered into an Agreement for funding whereby Miami-Dade County agreed to 3 contribute $6M to the City for the construction of the Carol City Community Center, and 4 WHEREAS, due to several obstacles with construction including the presence of 5 owls on the property and setbacks in permitting, the City has been required to extend 6 the construction date, and 7 WHEREAS, Miami-Dade County has agreed to extend the effective term of the 8 Agreement between the City and the County from September 30, 2007, to September 9 30, 2008, 10 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY 11 OF MIAMI GARDENS, FLORIDA, as follows: 12 Section 1. ADOPTION OF REPRESENTATIONS: The foregoing Whereas 13 paragraphs are hereby ratified and confirmed as being true, and the same are hereby 14 made a specific part of this Resolution. 15 Section 2. AUTHORITY: The Mayor and City Clerk are hereby authorized and 16 directed to execute and attest, respectively, that certain Second Addendum to the 17 Interlocal Agreement Between Miami-Dade County and the City of Miami Gardens 18 relating to funding for the Carol City Community Center, a copy of which is attached 19 hereto as Exhibit A. 20 Section 3. INSTRUCTIONS TO THE CITY CLERK: The City Clerk is hereby 21 authorized to obtain three (3) fully executed copies of the subject Agreement, with one 22 to be maintained by the City; with one to be delivered to Miami-Dade County, and with 23 one to be directed to the Office of City Attorney. 24 Section 4. EFFECTIVE DATE: This Resolution shall take effect immediately 25 upon its final passage. 26 PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MIAMI 27 GARDENS AT ITS REGULAR MEETING HELD ON SEPTEMBER 12, 2007. 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 ATTEST: RONETTA TAYLOR, CMC, CITY CLERK SHIRLEY GIBSON, MAYOR Prepared by SONJA KNIGHTON DICKENS, ESQ. City Attorney SPONSORED BY: DANNY CREW, CITY MANAGER MOVED BY: VOTE: Mayor Shirley Gibson Vice Mayor Barbara Watson Councilman Melvin L. Bratton Councilman Oscar Braynon, II Councilman Aaron Campbell (Yes) (No) (Yes) (No) (Yes) (No) (Yes) (No) (Yes) (No) 52 53 54 55 Councilwoman Sharon Pritchett Councilman Andre Williams SKD/teh 265320_1.DOC (Yes) (No) (Yes) (No) 56 SECOND ADDENDUM TO INTERLOCAL AGREEMENT BETWEEN MIAMI-DADE COUNTY AND CITY OF MIAMI GARDENS This ADDENDUM, made this day of , 2007, by and between Miami-Dade County, a political subdivision of the State of Florida (hereinafter referred to as "County") located at 111 NW lst Street, Miami, FL 33128-1912, and the City of Miami Gardens having offices at 1515 NW 167th Street, Miami Gardens, FL 33169 (hereinafter referred to as "City"). WHEREAS, pursuant to Miami-Dade County Resolution No. R547-O5, the County and the City entered into an interlocal agreement (Agreement) for the allocation of Six Million Dollars ($6,000,000) to assist in the construction of an approximately 54.054 square foot community center at approximately NW 199 Street and NW 29 Avenue, in the City of Miami Gardens, and WHEREAS, Section IV of the Agreement provided the effective term of October 1, 2004 to September 30, 2006. WHEREAS, on June 28, 2006 the County received a letter from the City with City Resolution 2006-22-368 adopted by the City Council formally requesting an extension on the Agreement due to delays caused by the active 2005 hurricane season. WHEREAS, on August 15, 2007 the County received a letter from the City with Resolution adopted by the City Council formally requesting an extension on the Agreement due to delays caused by the presence of owls and their respective nesting season. WHEREAS, Section XIII(C) provides that the County Manager is authorized to make modifications to the Agreement on behalf of the County, NOW THEREFORE, in consideration of mutual covenants recorded in the Agreement, the parties hereto agree as follows: I. EFFECTIVE TERM. The effective term of the Agreement shall be extended from September 30, 2007 to September 30, 2008. This ADDENDUM relates only to the extension of the term of the Agreement. No other Agreement, oral or otherwise, regarding the subject matter of the Agreement shall be deemed to exist or bind any of the parties hereto. CITY OF MIAMI GARDENS CITY OF MIAMI GARDENS By: City Mayor MIAMI DADE COUNTY A political subdivision of the State of Florida By: City Clerk By: County Manager APPROVED AS TO FORM AND LEGAL SUFFICIENCY: By: County Attorney