HomeMy WebLinkAboutJ-6 Resolution: Telephone Network Installation.
City o ~Vlzami ~arcCens
1515-200 NW 167th Street
Miami Gardens, Florida 33169
Mayor Shirley Gibson
Vice Mayor Barbara Watson
Councilman Melvin L. Bratton
Councilwoman Oscar Braynon II
Councilman Aaron Campbell Jr.
Councilwoman Sharon Pritchett
Councilman Andr~ Williams
Aqenda Cover Paqe
Date: August 27, 2007
Fiscal Impact: No Yes X Public hearing ^ Quasi-Judicial ^
(If yes, explain in Staff Summary) Ordinance ^ Resolution X
Funding Source: Police Dept. - Facilities Bond1st Reading ^ 2nd Reading ^
ContracUP.O. Requirement: Yes X No^ Advertising requirement: Yes No X
Sponsor Name/Department: Danny Crew, City Manager
Title
Resolution of the City Council of the City of Miami Gardens, Florida, authorizing
the City Manager to issue a Purchase Order to , in the
amount of $ , for the development and installation of a telephone
nefinrork; providing for the adoption of representations; providing an effective
date.
Staff Summarv
The City has committed to start Police patrol services on December 1, 2007 and
has taken a number of steps to meet that deadline. We recently purchased a
building to house the Police operations and are currently renovating to meet the
operational needs.
As part of our operations we will require a telephone system, which will allow for
normal operations (including phone & messaging service); call taking &
dispatching; and operation during critical emergencies and allow for integration
with the other City phones.
We contracted the services of BearingPoint to design, engineer and provide us
with their technical expertise in developing the phone network. In conjunction
with BearingPoint we evaluated several systems, considering: reliability, price,
potential to expand, ability to integrate with City Hall and other sites, and
technical redundancy to maintain continued operation. The evaluation team
attended demonstrations included representatives from Police, Information &
Technology Division and the City Managers Office.
J-6) CONSENT AGENDA
TELEPHONE NETWORK
INSTALLATION
An RFP was developed and proposals requested from various vendors on the
States (contract No. 250-000-003-01) list of vendors prequalified to implement
(prepare sites, install, train, test, convert and provide preventative maintenance)
a complete telephone system. Proposal submissions were expedited to allow
staff sufficient time to evaluate and make a recommendation to Council, to have
a completely tested and operational system in place by the December 1, 2007
deadline. Three (3) vendors received packages and the deadline was extended
to September 6th, 2007 based on several technical inquiries from all three (3)
vendors. This was the latest we could accommodate responses, allow for a
comprehensive analysis and recommendation in time for your September 12tn
2007 Council meeting.
We received responses from ^ vendors. We will work with BearingPoint and
our internal evaluation team to complete a thorough analysis, develop a
recommendation and provide this as a"walk-on" item for the Council meeting.
Recommendation:
Staff will be providing a recommendation to the Council prior to the Council
meeting.
City of ~Vliami ~ard~ens
1515-200 NW 167`~' Street
Miami Gardens, Florida 33169
Revised A~enda Cover Pa~e
Date: August 27, 2007
Fiscal Impact: No Yes X
Public hearing ^
Mayor Shirley Gibson
Vice Mayor Barbara Watson
Councilman Melvin L. Bratton
Councilwoman Oscaz Braynon II
Councilman Aaron Campbell Jr.
Councilwoman Sharon Pritchett
Councilman Andre Williams
(If yes, explain in Staff Summary) Ordinance ^
Funding Source: Police Dept. - Facilities Bond1st Reading ^
Contract/P.O. Requirement: Yes X No^ Advertising requirement:
Sponsor Name/Department: Danny Crew, City Manager
Title
Quasi-Judicial ^
Resolution X
2nd Reading ^
Yes No X
Resolution of the City Council of the City of Miami Gardens, Florida, authorizing
the City Manager to issue a Purchase Order to Cross Telecom Corporation, in
the amount of $543,692.95, for the development and installation of a telephone
nefinrork; providing for the adoption of representations; providing an effective
date.
Staff Summarv
The City has committed to start Police patrol services on December 1, 2007 and
has taken a number of steps to meet that deadline. We recently purchased a
building to house the Police operations and are currently renovating to meet the
operational needs.
As part of our operations we will require a telephone system, which will allow for
normal operations (including phone & messaging service); call taking &
dispatching; and operation during critical emergencies and allow for integration
with the other City phones.
We contracted the services of BearingPoint to design, engineer and provide us
with their technical expertise in developing the phone nefinrork. In conjunction
with BearingPoint we evaluated several systems, considering: reliability, price,
potential to expand, ability to integrate with City Hall and other sites, and
technical redundancy to maintain continued operation. The evaluation team
attended demonstrations included representatives from Police, Information &
Technology Division and the City Managers Office.
An RFP was developed and proposals requested from various vendors on the
States (contract No. 250-000-003-01) list of vendors prequalified to implement
(prepare sites, install, train, test, convert and provide preventative maintenance)
a complete telephone system. Proposal submissions were expedited to allow
staff sufficient time to evaluate and make a recommendation to Council, to have
a completely tested and operational system in place by the December 1, 2007
deadline. Three (3) vendors received packages and the deadline was extended
to September 6th, 2007 based on several technical inquiries from all three (3)
vendors. This was the latest we could accommodate responses, allow for a
comprehensive analysis and recommendation in time for your September 12rn,
2007 Council meeting.
Two proposals were received, AT&T Corporation p~ ovided a proposal with a
Nortel Networks Communication System, Cross provided a proposal with an
Avaya System. A Selection/Evaluation Committee consisting of Ron McKenzi,
BearingPoint; O'Lante Brown, Bearing Point; and William Henderson, Systems &
Nefinrork Manager, evaluated the proposals. The rankings are listed below:
Companv Evaluation Points Svstem $$ Maintenance $$
At&T total:242 $580,926.69 $388,050.00
Cross total:300 $351,978.18 $294,760.77
Recommendation:
We recommend contracting with Cross Telecom Corporation, local office located
in Miami Florida in the amount of $543,692.95 which encompasses $351,978.18
system cost and $294,760.77 maintenance costs for five years.
RESOLUTION No. 2007-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MIAMI GARDENS, FLORIDA, AUTHORIZING THE CITY
MANAGER TO ISSUE A PURCHASE ORDER TO
IN THE AMOUNT OF FOR THE DEVELOPMENT
AND INSTALLATION OF A TELEPHONE NETWORK;
PROVIDING FOR THE ADOPTION OF REPRESENTATIONS;
PROVIDING AN EFFECTIVE DATE.
1 WHEREAS, the City has committed to implementing its own Police services on
2 December 1, 2007, and
3 WHEREAS, it is necessary for the City to purchase a phone system that will not
4 only serve the Police Department, but the entire City, and
5 WHEREAS, the City, along with its consultant, BearingPoint, have determined
6 what the City's needs will be with respect to telephone system, and
7 WHEREAS, the State of Florida issued an RFP, awarded Contract No. 250-000-
8 003-01 and certified a list of vendors who are qualified to install the necessary
9 telephone system, and
10 WHEREAS, the City has requested quotes from those vendors who are
11 approved through the State Contract, and
12 WHEREAS, City staff has evaluated those proposals and are recommending that
13 the City Council authorize the City Manager to issue a Purchase Order to
14 in the amount of
for installation of a telephone,
15 NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
16 OF MIAMI GARDENS, FLORIDA, AS FOLLOWS:
17 Section 1. ADOPTION OF REPRESENTATIONS: The foregoing Whereas
18 paragraphs are hereby ratified and confirmed as being true, and the same are hereby
19 made a specific part of this Resolution.
20 Section 2. AUTHORIZATION: The City Council of the City of Miami Gardens
21 hereby authorizes the City Manager to issue a Purchase Order to in the
22 amount of for the development and installation of a telephone network.
23 Section 3. EFFECTIVE DATE: This Resolution shall take effect immediately
24 upon its final passage.
25 PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MIAMI
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GARDENS AT ITS REGULAR MEETING HELD ON SEPTEMBER 12, 2007.
ATTEST:
RONETTA TAYLOR, CMC, CITY CLERK
SHIRLEY GIBSON, MAYOR
Prepared by SONJA KNIGHTON DICKENS, ESQ.
City Attorney
SPONSORED BY: DANNY CREW, CITY MANAGER
MOVED BY:
VOTE:
Mayor Shirley Gibson
Vice Mayor Barbara Watson
Councilman Melvin L. Bratton
Councilman Oscar Braynon, II
(Yes) (No)
(Yes) (No)
(Yes) (No)
(Yes) (No)
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Councilman Aaron Campbell
Councilwoman Sharon Pritchett
Councilman Andre Williams
SKD/teh
265450_1. DOC
(Yes)
(Yes)
(Yes)
(No)
(No)
(No)
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