HomeMy WebLinkAboutL-3: Manager's Monthly ReportStaff Monthly Report
Jun-Jul 2007
CITY MANAGER'S OFFICE
• Worked on preparing final budget submittal for GFOA.
• Attended weekly police transition meetings.
• Worked on contract with vendor of a red-light running system for the City.
• Hired a new Finance Director, Mr. William Alonzo, formerly Finance Director of Miami
Springs.
• Prepared a final year-end budget amendment for clean up several mis-budgeted items.
• Worked on an evaluation to the County's request for interest in annexing certain areas.
PUBLIC WORKS (Tom Ruiz)
1. Staff continues to perform asphalt street repairs and concrete sidewalk repairs and
installation with A.D.A ramps at the corners on- going citywide.
2. Staff continues to clean and maintain bus bench areas throughout the City.
3. Staff continues to mow public right-of-ways to ensure that the roadways are
aesthetically pleasing.
4. Staff continues to trim and prune trees citywide.
5. Continue to perForm/check storm drain cleaning inspections.
6. EnviroWaste Services Group commenced cleaning of clogged drains and catch
basins.
7. NW 27th Ave Beautification Project continues in the City of Opa-Locka in the
irrigation system installation.
8. Public Works has moved the equipment and operations from the Myrtle Grove
Inspection Station to the new public work's facility (1050 NW 163 Drive).
9. The drainage project on NW 175 Street is 90% completed. Restoration of the ROW is
in progress.
L-3) REPORTS
CITY MANAGER'S
MONTHLY REPORT
10. Public works permits processed (26) driveways, (3) paving and/or drainage, and (15)
utility, (0) banners, (1) Memorial Street Sign, for a total of 45 Permits issued.
11.Attended the City's DRC Meeting on August 9, 2007.
12. Met with BEA Engineers on the Police Department Facility.
13. Met with the Mayor, FDOT, and Consultants to inform the City on the I-75
Improvement Project on July 16, 2007.
14. Met with DR Horton (Tony Columbo) to discus the update on the flooding in Coconut
Cay on July 16, 2007.
15. Met with staff from Planning and Zoning, Building Department, and Public Works to
discuss the requirements for the Community Activities Visit (CAV) from FEMA for the
National Flood Insurance Program on July 26, 2007.
16. Director met with the Chris Steers to discuss the Emergency Response Plan critical
and non- critical staff on August 6 and 9, 2007.
KEEP MIAMI GARDENS BEAUTIFUL
FDOT/KAB grant
• Completed grant to assist with city's anti-litter campaign
• Applied for $13,500 .
22 Ave Welcome sign
• Miami -Dade County has reviewed plans
• Application should be approved by end of this week
Miami Gardens Drive Beautification Project
• Landscape plans are currently under review by FDOT
• Plan review meeting scheduled for 8/16/07
• Work expected to begin in November 07
441 Phase II Landscape Project
• LAP agreement approved
• Will go out to bid shortly
Adopt A Road (volunteer program)
• 1 cleanup this month
• 1 new organization recruited
2007-2008 Anti -Litter Radio Commercial Competition
• Scheduled to be shot on 8/16/07
• Super star rapper Rick Ross is volunteering his time to participate in the anti-litter
PSA
Swat A Litter Bug Campaign
• 13 litter bugs have been swatted this month
Landscape Maintenance
• Controlling the weeds this month was a major issue, due to the significant rain falls.
Most of the weeds have been dealt with.
• New ground covers have been purchased to replace dieing or slow growing plant
materials for both 441 and 27 Ave
HUMAN RESOURCES (Taren Kinqlee)
• Participated in Police Transition meetings.
• Participated in the Emergency Response Planning meetings.
• Prepared response to an EEOC complaint.
• Motor vehicle reports ran for staff.
• Safety Review Committee meeting was held.
• Meet with the health care providers to plan open enrollment and the new hire benefits
orientation for the Police staff.
• Held several meetings with department supervisors regarding recruitment, discipline and
performance management.
• Hired a new Assistant Human Resources Director.
• Monthly Statistics:
Oct- Nov- Dec- Jan- Feb- Mar- pr- May- Jun- Jul- Aug Sep-
Nov Dec Jan Feb Mar A r Ma Jun Jul Au Se Oct
Applications/
resumes 429 473 328 971 581 498 622 47 789 612
received
Positions 13
Advertised 8 9 13 4 3 21 10 3 11
I nterviews
Conducted 27 41 23 111 91 173 77 102 285 187
Pre-employ.
Ph sicals 19 6 3 20 24 14 72 20 68
Background/
Reference 21 6 9 24 24 21 84 21 282
Checks
New Hires 4 23 4 4 8 20 10 64 7 11
Workers Comp
Claims 1 0 2 3 3 5 14 2 5
Exit Interviews 1 0 1 0 1 1 1 1 0
Promotions 1 1 2 1 1 2 3 1 3
ASSISTANT CITY MANAGER (Horace McHuqh)
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• Participated in Police Transition meetings, addressing issues related to Marketing &
Community Outreach, Technology and Telephone configuration;
• Continue working with Youth Council to develop and submit grant application to the
Children's Trust;
• Addressed various staffing issues, performance evaluations and recruitment;
• Conducted interviews for vacant positions in IT;
• Finalized negotiations and agreements for the Jazz Festival, including budget
development, negotiations for production, marketing and sponsorship development;
• Continued administration of contract with BearingPoint for Police Network implementation;
• Attended the Community Crusade Against Drugs annual fundraising event and
coordinated the City's participation;
• Participated in meetings to review the city's Emergency Preparedness Plan;
• Work with consultant to review the recommendations for VoIP for use in the Police
Department;
• Work with Police to develop PR and Marketing plan for the agency;
• Follow-up on grant funds pending from the Cultural Affairs;
• Review and finalize Pageant Agreement for upcoming year;
• Attended the City's Community Day event.
ME
• Planned the City's Annual Community Day celebration
• At the community day celebration we donated over 800 pack packs filled with school
supples to children in the local community.
• In the process of planning Jazz in the Gardens: currently working on contracts, and
sponsorships.
• Debra has been diligently working on MLK. The committee has been meeting weekly and
we are on track and making good time in an effort to producer a great event.
• A web link has been initiated for the MLK event and can be accessed through the City's
website. The link provides information about the 2008 MLK event.
• I have already begun making plans for the police swearing-in ceremony; contacting local
venues to prepare accommodating the number of people we anticipate attending and the
menu.
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• Tamilla has been focused on the Miami Gardens Scholarship Pageant. By mid-September
we will Launch recruitment and begin all the pre-planning necessary for this event.
Recruitment is vital for the 2008 event.
• In Collaboration with the Mayor's office, our department worked with Miami Dade
Community College to host an education expo at the Wal-Mart located at Dolphins
Stadium. The Expo will be help on Saturday, August 25 in Wal-Mart's north parking lot.
Ula attended the Florida Festival and Events Conference in Naples Florida during the
week of Aug. 8th Aug. 10th. The Community Outreach division entered into an award
competition that was judged at this conference. Miami Gardens was awarded the Red
Baron Award for the design and packaging of the Jazz in the Gardens sponsorship kit;
and awarded runner-up awards for the Jazz in the Gardens radio commercial; magazine
advertisement in Jazziz Magazine and the Jazz in the Gardens website.
• Debra attended Eden Training.
• Ula submitted Year-End Report for the TDC Grant.
• Media clippings and outreach to the news media has been very good this month.
INFORMATION TECHNOLOGY (William Henderson)
I. Travel
a. Attended the EDEN user conference in Phoenix, AZ.
i. Attended several different workshops relating to our implementation of
EDEN
ii. EDEN systems is aware of performance issues and will be addressing them
in upcoming releases of the software.
iii. Will be traveling to Palm Beach Gardens for EDEN IT Administration training
10/16-10/19
II. Software Upgrades
a. Several Windows security updates applied to servers and workstations
b. Will be testing and upgrading EDEN from 4.0 to 4.1
i. This will provide several new feature that will be highlighted under the EDEN
help Menu under the "What's New" Heading
c. Upgraded PowerChute UPS management software to deluxe edition
i. This will improve our ability to recover from a power outage
d. Upgraded the BlackBerry Server to the Enterprise Edition
i. This allows for an unlimited number of blackberry users
e.
III. Hardware Upgrades
a. Purchased 3 new servers
i. One server has been converted to a Domain controller and will also function
as the DHCP server and DNS server
ii. CMGSERVER was demoted from Domain Controller to Member File Server.
Performance has increased. It was also upgraded from 1 Gb to 3Gb's of
RAM.
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iii. One of the new servers will serve as a virtual server housing multiple
instances of the OS and supporting the Fax server and BlackBerry
Enterprise Server functions
iv. The third server will be used as the Web/Application server for EDEN Web
Extensions.
IV. EDEN
a. Golive for EDEN core financials was successful as of 09/05/06
b. Golive for EDEN CORE Cashiering was successful as of 09/15/06
c. We are currently hosting EDEN Crystal Reporting training through 09/29/06
V. Miscellaneous
a. We created a form to help streamline the process providing new hires with
Network/Security access, email , computers, and phones. Please find the form
attached to this report.
PURCHASING (Pam Thompson)
1. Prepared and issued three bids/RFP:
Spot Market Pricing for Ready Mix Concrete (City lead agent for Co-op Contract)
Purchase and Delivery One Skid Steer Loader w/Attachments
Roof Replacement of Two City Buildings
2. Prepared and issued one quotation
Ready Mix Concrete
3. Preparing specifications for the following:
Towing Services
Golden Glades Beautification Project - phase II
Construction of Carol City Community Center
Renovation of MGPD and PW Building
4. Issued 153 Purchase Orders
5. Renegotiated Visa Commercial Purchasing Card Agreement
6. Continue to order and assist with auditing fuel card program
7. Continue to train and assist City staff on Eden software
8. Continue working on purchasing issues for Police Dept. transition project
9. Continue entering contracts into Contract Management
10. Continue entering vendors into Bids & Quotes - bid vendors
11. Assisted with implementation and creating 280+ fixed assets records
12.Attended NIGP National Forum, Hartford, CT
Purchases $25,000-$50,000
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Date Vendor Service/Pro~ect Amount
07/18/07 Envirowaste
Services Grou
Catch basin Cleanin
$30,000.00
Communitv Outreach Specialist (Lillie Q. Odom)
^ Assisted in the organizing, collection, clean-up and set up of the Share Mart (Clothing
Give-away Project.) thru the Elderly Affairs Committee.
7-13-07
Attended the North Dade Child & Family Services Alliance Governance Committee
meeting; The mission of this partnership is to strengthen the relationship befinreen
neighborhood residents and community organizations; develop and implement an
information and referral network; and to educate and empower residents in order to
generate positive outcomes for children and families in our community. I was elected vice
president for this Governance Committee. 07-16-07.
^ Attended the Crusade for Drugs (Tyrone Backers) Reception, held at the Mahogany Grille
07-23-07
^ Attended the Mount Herman AME- Dinner & Theatre Christian Event held at Florida
Memorial University. 07-27-07
^ Attended the; "Children in the Arts", held at Antioch -7-27-07
^ Distribution of Free Clothing thru the Elderly Affairs Mart. -07-28- 07
^ Held at New way Fellowship Center -16805 NW 22 Avenue. The project is scheduled
thru August 28, 2007.
^ Assisted with COMG's Community Day at the Carol City Park. 07-28-07
^ Organized, participated in the CERT Training classes held August 4, 5, & 11th. There were
23 register for the classes and 15 were certified in this session.
^ Independent Living Systems (ILS) provides innovative community based & managed care
services to companies serving Medicaid and Medicare eligible individuals; made a
presentation in the Elderly Affairs meeting.
08-15-07
FLEET SERVICES (Herman Bruce)
07/16 to 07/20/2007.
Start at PW Parks Maintenance Facility to meet with Welding Vendor to get quotation on
welding repairs on Equipment and Bobcat Trailer, returned to office and review paper
work, service schedule and follow up on vehicles in repair status. Meeting with Asst. City
Manager Mr. McHugh, continued with paperwork, review last week Vehicle condition
Reports, Fuel Receipts, and Fleet inspection findings, and schedule necessary repairs.
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Assist Police department with starting, fueling and relocating vehicles from Calder to
New Facility. Perform inspection of warranty work performed by accessory installer on
Police marked vehicles, and complete fleet inspection.
07/23 to 07/27/2007.
Follow up on vehicles in repair status, review past week fleet inspection check list,
Vehicle condition Reports and Fuel Receipts. Return to Calder and continued to assist
with starting, refueling and spot checking warranty repairs performed.
Follow up on and inspect repairs performed by Welding Vendor, meet with KMBG
Director at Scott Park to inspect Correction Crew's Vehicle and Trailer, schedule repairs
on trailers, picked up final PD vehicles registration. Start at PW facility; meet with Truck
Body vendor to get quotation on accessory installation, returned to office for meeting
with Grainger to review DeWalt security system. PerForm complete Fleet inspection and
replace faded City Seals on four vehicles.
07/30 to 08/03/2007.
Follow up on vehicles in repair status, start review of month end fuel report and
reconciliation. Meeting with Asst. City Manager Mr. H. McHugh, continue with
paperwork, receipt of invoices, filing and review of bid specification for new Equipment.
Assist Public Works with move to new facility, schedule repairs and perform partial Fleet
inspection due to heavy rainfall.
08/06 to 08/10/2007.
Review last week Vehicle Condition reports, Meet with Vehicle Repair Vendor (Maroone
Ford) to discuss difficulty of parts availability to complete warranty repairs on vehicle in
repair status for three weeks. Meet with Palmetto Motorsport technician at Scott Park to
perform warranty repairs to Kawasaki Mule. Start at PW Facility to receive delivery of
Fire Extinguishers for Police Vehicles, coordinate with PW for assistance to install Fire
Extinguishers. Meeting with Asst. City Manager Mr. H. McHugh, Assist PD with
rearranging parking of Vehicles at Calder and with help from PW installed 24 fire
extinguishers in marked Police Vehicles. PerForm partial Fleet Inspection due to heavy
rainfall.
08/13 to 08/15/2007.
Follow up on vehicles in repair status, went to Maroone Ford to inspect parts shipped to
perForm warranty repair and assist with correcting problem, returned to office and
continue to complete paperwork. Performed remaining fleet
ASSISTANT CITY MANAGER FOR BUSINESS SERVICES (Chris Steers)
Initiatives
Coordinated Flood Plain Mana~ement work group meetings for pending FEMA Community
Assistance Visit on August 22" , 2007. Instituted administrative and procedural changes
including updating forms, creating new maps, and improving documentation in line with FEMA
requirements. Developed job Description for Flood Plain Administrator/Coordinator.
2. Coordinated Hurricane Preparedness meetings with all senior staff dealing with updates to
City Emergency Response Plan.
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3. Continued to monitor implementation of new policies and procedures and JRD & Associates
recommendations in Building Department: Recruitments for all levels of staff continue.
4. Met with JRD & Associates regarding Preliminary Report on Customer Service Survey: a
second survey/customer intercepts scheduled for the last week of September. Finalized
Bench Marking Analysis and Development of Performance measures; final report due week
of August 20th. Permit fee analysis nearing completion; preliminary fee schedule due week of
September 1 St
5. Attended UASI and UWAG meetings as voting member and Alternate POC.
6. Met with City Attorney and Miami-Dade PD reference ongoing issues with M&M Market.
Pursuing court order to close business.
Actions
• Met with DR Horton regarding required community improvements on NW 204 Street and
NW 2007 Street.
• Met with general citizenry for problem resolutions: building, planning & zoning, public
works, and code enforcement issues.
• Conducted Bi-Weekly Directors Meetings.
• Conducted Interdepartmental Meetings.
• Zoning agenda reviews.
• Development Impact Committee reviews.
• Attended MG Police Transition meeting(s).
• Met with City Clerk regarding Special master Hearings.
• Met with Planning and Zoning and Community Development regarding Economic
Development Incentives and marketing
CODE ENFORCEMENT (Carmen Quinn)
• Special Master Hearings - held 23 Administrative Hearings; 32 Massey Cases; and 2 Lien
Reduction Cases.
• Extended zone enforcement coverage by splitting staff for half to work 7:30a.m.- 4pm and
the remainder from 10:30a.m. -7p.m..
• Participated and provided Code Enforcement presence at the City's 2"d Annual Hurricane
Expo
• Worked with Planning and Zoning to prepare for Silqui's Zoning Hearing: conducted license
research and provided enforcement history and copies of civil violation notices.
• Conducted special enforcement operation to address illegal night club activities throughout
the City.
• Met with Ms. Bernice Hall, Fire Inspector for the City of Miami Gardens to review process to
address complaints/inspections regarding fire safety violations.
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• Conducted staff meeting to address proper use of City's property: Phones, internet, e-mail,
and vehicles.
• Conducted meeting with Code Enforcement Zone Leaders regarding business licensing
enhanced efforts.
• Met with Assistant City Manager, Planning and Zoning, and Commons Townhouses Owner,
David Paul to address un-permitted signs violations.
• Closely monitoring of businesses with high levels of police activity, as per police reports. Met
with Quick Stop, Strawberry's, and M&M Market business owners to review police and CE
reports. Conducted site visits of these businesses to inspect properties.
• Conducted 182 lien searches in June and 135 for July - spreadsheet with monthly and year
to date numbers will be provided with next month's report.
Staff Development:
• Three (3) staff members (LW, MS, & CQ) attended Leadership Training: How To Be a More
Effective Team Leader.
• Six (6) Code Enforcement Officers (OT, MM, RL, SS, TM, & DD) attended the Florida
Association of Code Enforcement Level II Certification course-pending test results.
• ES and CQ attended Excel Shortcut Tips and Techniques; ES and LW attended Excel
Advance training.
Recruitment:
• Assistant Director's positioned was offered and accepted by Mr. Maurice Murray-start date
August 15, 2007.
• Finalized hiring process for finro (2) additional Permit & Licensing Clerks.-Veronica Lopez and
Chanel Dorbeau.
• Began hiring process to fill vacancies for two (2) CE Supervisor and one (1) Licensing
Supervisor.
Monthlv Statistics
Oct- Nov- Dec- Jan- Feb- Mar- Apr- May- Jun- Jul-
YTD Nov Dec Jan Feb Mar Apr May Jun Jul Aug
Landlord Permits 12 8 16 3 804 85 329 22 1,067 32 27
Business.
Licenses 233 302 163 229 96 71 114 18 86 99 105
Alarm Permits 98 94 317 337 113 33 122 14 60 63 74
Cert. of Use 63 117 487 658 100 62 142 19 113 113 103
Aug- Sep-
Sep Oct
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Building Department Oct-Nov Rev Nov-Dec Rev Deo-Jan Rev Jan-Feb Rev Feb-Mar Rev Mar-Apr
Rev
Building Permits/fees
$322,874
$325,605
$84,493
$297,636
$211,445
$228,123
Zonin De artment
Zoning Permits/Fees
$43,399
$11,942
$ ] 0404
$7,270
$3,624
$8,391
Code Enforcement
Business
Licenses
$69,968
$90,962
$23,325
$30.037
$7,346
$10,530
Certificates of Use
$4,533
$8,635
$48,990
$85,135
$7,137
$4,996
Civil Violations $3,660 $2,270 $2,185 $19,485 $6,755 $15,990
Lien Searches $9,725 $6,969 $3,850 $8,275 $6,145
Alarm Registrations
$3,415
$2,565
$5,639
$10,246
$3,730
$1,145
Landlord Permits $680 $410 $739 $180 $96,060 $20,010
Solid Waste Fees $114,047 $63,602 $38,020 $78.999 $51,150 $80,249
Buildin De artment Ma -Jun Rev Jun-Jul Rev Jul-Au Rev Au -Se Rev Se -Oct Rev
Buildin Permits/fees $205,859 $225,254 $178,930
Zonin De artment
Zonin Permits/Fees $20,984 $5,375 $4,279
Code Enforcement
Business Licenses $8,492 $ l 9,163 $15,617
CertificatesofUse $12,958 $12,100 $9,085
Civil Violations $1,6945 $15,810 $23,935
Lien Searches $6,875 $7,550 $5,615
Alarm Re istrations $2,100 $2,110 $2,365
Landlord Permits $7,825 $11,690 $8,715
Solid Waste Fees $91,740 $34,789 $69,570
PLANNING - Jav Marder and Bhairvi Pandva
PLANNING - Jay Marder and Bhairvi Pandya
Transit Circulator Feasibility Analysis -Alternative routes for the circulator were
transmitted to the City for review by the consultant, David Plummer & Associates.
Discussed alternatives at staff level. Recommended that three routes be studies further.
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State Road 7 Livable Community Study - Communicated with District IV, FDOT
regarding their project to six-lane SR-7 as related to the Mulroney Dodge dealership
modifications.
MiMo Architectural Survey Project - Grant successfully completed. City will receive a
full amount of $25,000 of grant reimbursement from the State. 122 significant MiMo
buildings in the City are included in the report which has been submitted to the Florida
Department of State to recognize the City as an area of significant historic Miami Modern
architecture. These properties will be identified and documented on the State Master Site
File. 25 properties have been identified as "potentially eligible" for national register
nomination in the future. Architectural guidelines have been received and will be utilized to
include in the City's new land development regulations. Coordination with consultant
ongoing for a formal presentation to the City Council.
Florida Local Update of Census Addresses (LUCA) for 2010 - Received Technical
Assistance Grant Agreement for the grant award level amount of $1,320 from the
Department of Community Affairs (DCA). Agreement will be presented to the City Council
at the September Zoning Meeting to authorize the Mayor to execute agreement.
Annual FAPA Conference Presentation - Asked to be a Presenter at the Florida
Chapter, American Planning Association's annual conference in Orlando. The "hot topic"
presentation is titled, "New Approaches to Future Land Use" and will highlight the Future
Land Use Element of the Miami Gardens CDMP.
LAND DEVELOPMENT REGULATIONS - Jay Marder, Bhairvi Pandya, Cyril Saiphoo and
Oneca Lowery
Revise Sign Regulations - Received first draft of new sign code from Land Design
Innovations, consultant for the project. Staff comments being compiled and will be
transmitted to consultant the week of August 20. September 19 workshop is being set up.
• Land Development Regulations/Permitted Use Table and Definitions - Draft table
nearing completion cuts the number of zoning districts and provides permitted use data
within 3 to 4 sheets instead of multiple sheets in current code. Designing a new zoning
district to permit mixed uses on the City's major transportation corridors identified in the
CDMP. Also developing a new zoning map.
CURRENT ZONING - Cyril Saiphoo, Jay Marder, Bhairvi Pandya, Nixon Lebrun, Oneca Lowery,
Jacquelyn Gardner, Marilu Gunness
• Certificate of Use/ Occupational License Applications - Reviewed 72
• Actions/Zoning Resolution/Ordinance Logs - Completed compilation of approvals into
binders for resolutions and ordinances with applicable covenants.
• Approval Tracking & Zoning Actions Summary Table - Table of immediately above is
complete with actions prior to January 2007 (pre EDEN). Will proceed to next step of
adding actions after January 2007.
• Plans Review - 70 plans for Building Department
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• Inspections - Conducted 20 inspections
• Certificate of Occupancies - Signed 10 certificate of occupancy sign-off sheets
• Zoning Verification Letters - 13
• CRH (Community Residential Home) 1,000' radius verification letters - 7
• Development Review -
1. Antioch Missionary Baptist Church Expansion - Preliminary Notice sent. Additional
information was provided by the applicant that clarified building coverage, adjacent
uses, parking, and other information. This application is scheduled for October Zoning
Meeting.
2. Palmetto Gardens Village Shopping Center at NW corner of Palmetto
Expressway and 37t" Avenue - Approved Administrative Site Plan for redeveloped
shopping center. Also discussed signage with applicant. The existing pole sign which
was to be utilized during construction for advertising but replaced after construction by
a monument sign, was stolen.
3. Miami Tower Hearing - Approved by City Council at July Zoning Meeting. Received
signed Declaration of Covenants week of August 12, being processed by City Clerk.
4. Miguel Hernandez - Applicant is requesting create finro duplex lots from a single
family lot requiring a lot frontage variance. Application is scheduled for the Sept. 5,
2007 City Council Zoning meeting. Recommendation was prepared and sent to
applicant.
5. Majorca Isles Community Development District - Applicant is requesting an
expansion of the CDD to include a 6.4 arce parcel. The applicant is scheduled for the
Sept. 5, 2007 City Council zoning agenda as a consent agenda item. There are no
outstanding issues at this time. Staff recommendation was prepared and sent to
applicant.
6. Tootsie's - Submitted Declaration of Restriction Covenant for digital sign to City Clerk.
7. Venetian Acres Right-of-Way Dedication - Small corner dedication of land;
staff recommendation was sent to applicant, to be considered at September Zoning
Meeting.
8. Walden Park Final Plat - Minor wording change; staff recommendation was sent
to applicant; to be considered at September Zoning Meeting.
9. Venetian Twin Wavier of Plat - Involves two duplexes; staff recommendation
sent to applicant; considered at September Zoning Meeting.
10. Myrtle Grove Water Treatment Plant Expansion - Received new
rezoning/public hearing application from the City of North Miami Beach to expand
their water treatment plant.
• Notices and advertisement for September 4 Zoning Agenda.
1. Miguel Fernandez
• Notices and advertisement for October 3 Zoning Agenda.
1. Antioch Baptist Church
Declaration of Covenants/Restrictions - Sent (7) letters to applicant requesting
executed copy of declaration of restrictions/covenants. Approximately 20 are outstanding.
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• August Development Review Committee (DRC)- Reviewed new church called Fountain
of Life Ministries
• Cocorrut Cay - Various interFaces with DR Horton to insure that project conditions are
met. 204th Street Guardhouse is under construction. Other improvements may be bonded
including roundabouts and paving.
GEOGRAPHIC INFORMATION SYSTEMS (GIS) - Bhairvi Pandya, Casli Jean
• Eden parcel database - Coordination and meetings with IT and Building and Code
Enforcement Departments to troubleshoot inaccurate allocation of multiple addresses to a
single parcel; discuss data editing protocols and security issues; parcel refresh to address
correct zip code and city name to be identified with each parcel.
GIS Maps- Completed 9 CRH verification maps, updated City's Zoning Map, Census
Tract Map, Census Block Group Map, 2007 Hurricane Evacuation Route Map.
• GIS Data - Provided City's street database to Police Department. Generated a list of all
proposed and existing CRH facilities. All data updated on an ongoing basis through
Miami-Dade County online "Track-IT" subscription service.
OTHER ACTIVITIES -
• Departmental Filing System - New file shelving is installed. File folders have been
ordered. Label system delivered but not operational. Technicians to install. This is a major
effort to revise and improve the departments file system for public hearings and
development review.
Miami Dade Transit Charrette Reports - Provided a second round of responses to
Miami Dade County Transit representatives regarding the City's comments on the 183~d
Street and 199th Street Charrette Plans prepared by the County in 2006; Revisions
intended to make the reports acceptable to the City.
• Miami Dade Transit Stations - Met with Transit at Downtown office to discuss station
design. Received a presentation of project status. Several architectural features of the
stations themselves have been changed, primarily due to the need to meeting the federal
government's cost feasibility model. Several architectural additions are being considered
that will mitigate some of the cost-saving changes including special design treatments for
staircase coverings as well as a different design for the roofs over the tracks where people
will actually be waiting for the trains.
• Landmark Property owned by Miami Dade County - Attended the county's public
meeting on July 17 at the site; a mixed use plan concept was presented with significant
multiple family residential development plus recreational and commercial uses proposed.
• Capital Improvement Program Workshop - Attended workshop at South Florida
Regional Planning Council to review new state statutory requirements for the Capital
Improvement Element of the Comprehensive Development Master Plan.
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• Joint Planning Technical Committee Meeting - Attended meeting in North Miami
Beach which highlighted issues common to Palm Beach, Broward, Miami Dade and
Monroe Counties. Department of Community Affairs representative explained new plan
review procedures and concurrency management.
• City Economic Development Program - Discussed the formulation of a city economic
development program with Assistant City Manager and Community Development.
Compiled existing materials. "Brainstormed" methods of providing incentives to
development in order to redevelop the City's major transportation corridors and provide for
affordable/workforce housing along those corridors.
• Neighborhood Security Concerns by Resident of 207th Street/Lake Lucerne Area -
Met with Mrs. Jessica Joseph about her neighborhood. Discussion included Councilman
Braynon and Public Works Director. Mrs. Joseph said she should consider establishing a
special tax district in order to implement a security patrol in her neighborhood.
• FEMA Floodplain Management - Activities in anticipation of August 22"d visit by FEMA
have included meetings with key staff, clarifying our processes befinreen Zoning, Building
and Public Works, compiling a proper binder with Certificates of Elevation, requesting
corrected Certificates of Elevations (from DR Horton due to incorrect/outdated forms), and
developing, printing and mounting a new Floodplain Map with elevations and Planned
Development for use by the departments.
ASSISTANT CITY MANAGER FOR PUBLIC SERVICES (Renee Farmer)
Parks
• Worked with Carol City Community Center Bid Consultant and Architect to revise
Technical Specs and format of the CCCC Bid
• Traveled to Portland Oregon for Site Visit of the SEI Facilities
• Completed draft language for MOU between city and Alonzo Mourning Charities (AMC) re: Bunche
Park
• Completed Action Plan for City and AMC partnership re: Bunche Park
• Negotiated process regarding taking of Rolling Oaks Park with FDOT
Police Department Transition
• Conducted (4) Police Department Transition team meetings to facilitate the hiring of transition
staff, finalizing recruitment marketing RFP, establishing pay structure, benefits, hiring procedures,
and organizational structures.
• Reviewed SOPs for Police department
• Analysis of Ordinances for MGPD
• Participated in interview panels for Police Major
Other
• Drafted policy for staff reporting in the event of a Hurricane
Participated in the following Meetings/Committees (outside agency meetings):
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• Coconut Cay CDD Meeting
• Majorca Isles CDD Meeting
• Meeting w/ Alonzo Mourning Charities re: Bunche Park
• Meeting w/ School Board re: Education Compact
• Meeting w/ Dr Horton Re: Flooding Issues
• Fort Lauderdale UASI Meeting
• Meeting W/ Frank Nero re: Economic Development
POLICE DEPARTMENT (Chief Matt Boyd)
Police Department SupAOrt Staff
Current staffing level:
• 1 Chief
• 1 Deputy Chief
• 3 Majors
• 6 Captains
• 11 Sergeants
• 1 Executive Secretary
Police Department Hiring Status
• To date, a total of eight (8) officer candidates have successfully completed the hiring process.
• During this reporting period, four additional sergeants and one captain began employment with
the Miami Gardens Police Department.
• Ongoing processing for remaining sergeant positions is continuing.
• Officer oral board interviews have been completed. Successful candidates are currently going
through hiring process consisting of psychological, polygraph, medical, and background
investigation.
• Non certified civilian positions for the Police Department are currently being coordinated with
HR
• Oral boards and candidate selection for administrative assistant positions are currently
underway.
• Records Supervisor has been selected with a hire date of September 4tn
Police Department Transition:
• Trunk mount radios and in-car video system are currently being installed in all of the marked
patrol vehicles. All installations will be completed prior to October 1, 2007.
• eNotify subpoena system has been completed and will be fully operational on December 1,
2007.
• SunGuard / OSSI has completed the first phase of training for supervisory personnel regarding
RMS, CAD, and mobile data. Miami Gardens IT personnel were in attendance for this
training.
• Miami Gardens Police actively participated and attended the NOBLE (National Organization of
Black Law Enforcement Executives) Conference at the Broward County Convention
Center. Participation included a Miami Gardens Police Department information booth and
display of one of our marked police vehicles within the convention center.
• Active participation at the Miami Gardens' Community Day event @ Scott Park.
• Orientations have been completed for all new hires.
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• Police Department policies and procedures are continuing to be written for future dissemination
to new personnel scheduled for hire on December 1 St
• Dell desktop computers have been delivered and installed in the new police facility. The
Network is live in this facility.
• Ongoing coordination for design of office space and furniture placement.
• Renovations for new police facility are ongoing, including upgrade of air conditioning ducts,
wiring, networking, and painting.
• Bid specifications are being developed for roof replacement, parking lot repaving, and fuel
station.
• Final review for building carpet quote is being coordinated pending purchase.
• Requested quote for security access system
• Selection and pricing for Nortel telephone system has been initiated and coordinated.
Meetin~s/Committees (outside agencv meetin~s)
• Coordination meeting with UBS representatives re: EDP console colors
• Command Police Personnel attended the Miami Gardens Kiwanis meeting
• Ongoing building coordination meetings
• Meeting with architect and city officials to discuss renovation plans.
• Attendance and participation at USAI Broward
• Meeting with Bearingpoint Executives
• Coordination meeting with Nortel representative reference telephone system and
recommendations for phone system
• Weekly L3 Conference Calls for ongoing coordinated effort for installation of in-car video
system.
• Attended Nortel Phone System tour in Sunrise
• Attended meeting with IT & ACM reference phone system recommendations
• Meeting with architect and city officials to discuss renovation plans.
• Carpet cleaning and product meeting.
• HVAC Evaluation at building
COMMUNITY DEVELOPMENT BLOCK GRANT/HOUSING (Daniel Rosemond)
• Conducted on-site visits to agencies providing public services
• Completed reviews of the 3 proposals received for underwriting services. Have
preliminarily selected The Mortgage Experts as the company that will assist us with the
eligibility determination for our rehab programs
• Interviewed twice (channel 4& 6) regarding the home lottery in an effort to garner
additional participants in the lottery.
• Involved in a couple of discussions with city staff regarding the development of an
economic development strategy for the city.
• Involved in OCED's on-site monitoring for the fa~ade contract.
• Presented a program involving in-home health assessments to Elderly Affairs Committee
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Participated in the following meetings outside the office:
• Beacon Council (Frank Nero & Charita Allen)-discussion with Mayor about economic
development in the City
• Homeless Trust (David Raymond)-discussion pertaining to homeless outreach at Ives
Plaza
• Housing Finance Authority Board Meeting
SPECIAL PROJECTS DIRECTOR (Antranette Pierre)
Parks Master Plan
• Submitted progress reports (May - July '07) to County Office of Capital Improvements re:
Building Better Communities GOB program
• Design phase for parks at 100% completion
• Initiated design collaborative meetings with A/E firms to begin phase I(infrastructure
improvements) to all parks
• Reimbursement package submitted to GOB for $201,198 re: parks master plan
• Reimbursement
Bunche Park
• Site visit to SEI in Unthank Park in Portland, OR
• Reviewed Plan of Action and Memorandum of Understanding documents for submission
to Alonzo Mourning Charities and eventual execution re: creation of youth center
Carol City Community Center
• Requested extension of $6M interlocal agreement from County; prepared respective
legislation for September 12th agenda
• Reimbursement package submitted to Safe Neighborhood Parks for $7,417 for permit
processing
Miami Carol City Park
• Building Plans have been approved by DERM, Fire, WASA and City building dept. for
permitting
Rolling Oaks Park:
• Sent schematic of suggested locations to NMB Water and Sewer Dept, ref: installation of
monitoring wells at Rolling Oaks Park
• Teleconference with Florida Turnpike Enterprise to discuss logistics of JPA for transferal
of property and right of way access
• Sent City's response cost to cure proposal to Turnpike as part of acquisition negotiations
for portions of park property
Scott Park
• Reimbursement package submitted to Safe Neighborhood Parks for $74,631 for
construction costs
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Miami Tower:
• Environmental assessment is being performed on entire property prior to issuance of
warranty deed for perimeter as future park site
Capital Marketing Program
• Preparation of white paper to discuss feasibility on municipal marketing campaign
• Scheduled staff meeting with Calhoun Miller & Associates re: City's marketing campaign
Other Activities:
• Reviewed tentative fiscal budget for FY 07-08 Special Revenue Fund - Capital
Improvements Projects section
• Met with Beacon Council re: marketing Miami Gardens as designation place for business
relocations
• Excavating Trench Corporation (FP&L subcontractor) scheduled to complete trench work
on NW 199t" Street by month end
• Reviewed city's proposed bus circulator routes for submission to MPO
SCHOOL CROSSING GUARDS (SGC) (Cherise Alicia)
• Summer School ended on July 26tn
• Community Traffic Safety Meeting held on August 6, 2007.
• Continued recruitment efforts, interviews were held on:
^ July 13, 2007 and August 1, 2007
• Mandatory re- training for returning guards were held on August 6th and August gtn
• New Hires received training on August 13th and 14tn
PARKS & RECREATION DEPARTMENT REPORT (Vernita Nelsonl
A.J. King Park
^ The Summer Camp program ended with an average attendance of thirty-five (35) campers per
week.
^ Miami Gardens Optimist holds meetings twice a month on Tuesdays and practice on Mondays and
Wednesdays from 6:00-8:OOpm
^ Line dancing is conducted on Wednesday, Thursday and Friday nights.
Brentwood Park
^ The Summer Camp program ended with an average attendance of thirty-five (35) campers per
week.
^ North County Optimist is practicing, Monday-Friday 6:00-8:OOpm
^ The Senior Program will resume weekly meetings in August.
Buccaneer Park
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^ The Summer Camp program ended with an average attendance of forty-five (45) campers per
week.
^ The Senior Program will resume weekly meetings in August.
Bunche Park
^ The Senior Program will resume weekly meetings in August.
^ The Summer Camp program ended with an average attendance of twenty-five (25) campers per
week.
^ Bunche Park Optimist is practicing on the park site, Monday-Friday 6:00-8:OOpm.
Lake Lucerne Park
^ The Summer Camp program ended with an average attendance of thirty (30) campers per week.
Miami Carol City Park
^ Community Day was held on July 28th. Children and families has a day of fun with city
employees - free school supplies and free food was distributed.
^ Summer camp ended with an average attendance of forty-five (45) campers per week.
^ Golden Glades Optimist is practicing, Monday- Friday 6:00-8:OOpm.
Myrtle Grove Park
^ The Summer Camp program ended with an average attendance of sixty-five (65) campers
per week.
^ Miami Gardens Optimist is practicing, Monday- Friday 6:00-8:OOpm.
Norwood Park
^ The Seniars Program will resume weekly meetings in August.
^ The Summer Camp program ended with an average attendance of sixty-seven (67) campers
per week.
^ North Dade Optimist is practicing, Monday- Friday 6:00-8:OOpm.
Rolling Oaks Park
^ Summer Camp attendance is at (75) kids per week.
^ The building was broken into and an entire safe was stolen.
^ The Seniors Program will resume weekly meetings in August.
Scott Park
^ Summer Camp attendance is at its capacity of (60) kids per week.
^ Scott Lake Optimist is practicing, Monday- Friday 6:00-8:OOpm.
Vista Verde Park
^ The park continued to distribute free lunch to the neighborhood kids throughout the
summer.
Athletics & Sports Development
^ Sports Development: Registration for tee ball and softball will begin on August 13, 2007
^ Completed the GREAT program in partnership with Dade County School Police on July
25th with a field day held at Traz Powell Stadium. There were 67 participants that competed in
various games and activities.
^ The Summer Camp program ended with a Field Day at Miami Carol City Park. The
campers enjoyed games, activities, and good food.
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Optimist games are to begin the weekend of August 17tn
Aquatics
^ On June 30`~', Aquatic Management Services held very successful "Splash Bashes" at Brentwood,
Bunche, Myrtle Grove, and Norwood Pools.
^ Aquatic Management Services continued swim lessons and open swim sessions.
Teen Programs
^ The Teen Camp ended on August l Oth with a trip to Busch Gardens.
^ The Teen Leadership Academy will begin on August 20th at Scott Park.
Other Programs
^ Recreation Leaders attended behavior modification training applicable to children's programs.
^ Staff assisted with Community Day on July 28th at Miami Carol City Park
Additional News
^ Kara Petty attended the Recreation Facility Design School in Missouri from August 6-10.
^ Meetings:
o July 19'h: Education Compact Kick-Off ineeting
o July 19t": Parks and Recreation Advisory Board meeting
o July 24`": Community Development Grant meeting
o July 25~': Community Day meeting
o July 25th: City Council meeting
o July 26th: Florida Recreation and Parks Association Board meeting
o July 29 - August 1: Self Enhancement Inc. Tour in Portland, Oregon
o August 2°d: Liberty City Coalition Mini Conference
o August 6th: Meeting with Sister Love, Inc.
MANTENANCE DIVISION
A J King Park
^ 33 Janitorial visits to clean park
^ Premises blown 3x
^ 3 Landscaping visits
^ Grass cut & watered grounds
^ 7/12 Repaired entrance gates
^ 7/12 Inspected A/C (not working) recharged unit
^ 7/12 Unclogged toilet located in trailer
^ 7/13 Replaced sink fixture in boy's restroom
^ 7/16 Inspected lights in recreation room (reset breaker)
^ 7/25 Repaired entrance gates
^ 7/30 - 7/31 Trouble shot irrigation system
^ 8/1 Replaced damaged sprinkler valve
^ 8/2 Repaired broken backflow device
^ 33 Trash removals
Andover Park
^ 23 Janitorial visits to clean park
^ 8/3 Cleaned garden fountain
^ 2 Landscaping visits
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^ 7/19 Herbicide under bleachers, field and tot lot
^ 7/19 Reset light timer
^ 7/23 Welded gate
^ 7/23 Repaired broken chain on swing
^ 8/7 Repaired wooden fence located on east side
^ Grass cut & watered grounds
^ 23 Trash removals
Brentwood Park & Pool
^ 12 & 31 Janitorial visits to clean sites
^ 3 & 3 Landscaping visits
^ Grass cut & watered grounds
^ 7/13 Replaced damaged window screen in girls restroom
^ 7/18 Replaced broken wood planks at the pool
^ 7/18 Replaced light in meter room
^ 7/19 Applied herbicide under bleachers
^ 7/25 Replaced two security lights on the east side of recreation building
^ 7/30 Replaced stop sign pole located on the NW corner of parking lot
^ 8/8 Repaired broken office chair
^ 12 & 31 Trash removals
Buccaneer Park
^ 33 Janitorial visits to clean park
^ Premises blown 4x
^ 2 Landscaping visits
^ 7/16 Sprayed premises for fire ants
^ 7/19 Applied herbicide tot lot
^ 7/19-7/20 Installed three valve boxes over sewer line clean out area of park
^ 7/25 Repaired main office door knob
^ Grass cut & watered grounds
^ 33 Trash removals
Bunche Park & Pool
^ 12 & 27 Janitorial visits to clean sites
^ Premises blown 2x
^ 2 & 2 Landscaping visits
^ Grass cut & watered grounds
^ 7/18 Reattached the park bench to sidewalk
^ 7/19 Applied herbicide under bleachers, field and tot lot
^ 7/19 Troubleshot irrigation system and replaced damaged heads
^ 7/20 Reattached bench to concrete slab in front of bath house
^ 7/23 Inspected light pole located on the north side (power restored)
^ 7/23 Replaced A/ C Filter
^ 7/25 Repaired leaking water fountain
^ 8/2 Replaced blown bulbs in men's restroom
^ 12 & 27 Trash removals
Cloverleaf Park
^ 26 Janitorial visits to clean park
^ Premises blown 4x
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^ 2 Landscaping visits
^ Grass cut & detailed grounds
^ 7/9 Repaired toilet in recreation restroom that was continuously running7/9 Secured
two storage containers
^ 7/11 Repaired welcome sign
^ 7/13 Replaced A/C capacitor
^ 7/16 Replaced blown bulb in girl's restroom
^ 7/18 Installed bulletin board in office
^ 7/18 Replaced the battery terminals on the Cushman Cart
^ 7/19 Applied herbicide grounds
^ 8/7 Repaired damaged wood fence
^ 26 Trash removals
Inspection Station
^ 23 Janitorial visits to clean site
^ 7/21 Cleaned trucks
^ 5 Landscaping visits
^ 7/11, 8/1, & 8/4 Worked on mowers
^ 23Trash removals
Job Corps
^ 12 Janitorial visits to clean site
^ 2 Landscaping visits
^ 7/18 Fertilized Premises
^ Grass cut & detailed grounds
^ 12 Trash removals
Lake Lucerne Park
^ 35 Janitorial visits to clean park
^ Premises blown 3x
^ 2 Landscaping visit
^ Grass cut & watered grounds
^ 7/12 Repaired pipe in girl's restroom and installed tissue holder in restroom
^ 7/12 Replaced basketball nets
^ 7/17 Repaired electrical plate on basketball pole
^ 7/19 Applied herbicide tot lot
^ 7/27 Repaired toilet leak in girls restroom
^ 35 Trash removals
Miami Carol City Park
^ 47 Janitorial visits to clean park
^ Premises blown 5x
^ 4 Landscaping visits
^ Grass cut & watered grounds
^ 7/5 Electrical Contractor repaired parking lot lights
^ 7/9 Inspected A/C unit trailer (not blowing cold air) recharged unit
^ 7/9 Repaired electrical pipe in pavilion
^ 7/10 FPL Tech replaced an electrical meter reading unit and placed a cover over
the old unit
^ 7/11 Installed weather strip seal around recreation door
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^ 7/17 Installed soap dispenser in boy's restroom
^ 7/17-7/23 Replaced door window and broken knobs on trailer .
^ 7/19 Applied herbicide under bleachers, field and tot lot
^ 7/25 Repaired blown bulbs in trailer
^ 7/27 Pressure wash and paint building
^ 8/1 Repaired sink hole located on the southwest side
~ 8/7 Repaired broken hand board located on the ramp in front of main building
^ 47 Trash removals
Miami Gardens Police Department
• 5 Janitorial visits to clean up site
^ 7/30 Trouble shoot the perimeter security light (repaired needed a transformer)
Myrtle Grove Park & Pool
^ 30 & 29Janitorial visits to clean sites
^ Each premises blown 1x
^ 2 & 2 Landscaping visits
^ Grass cut & watered grounds
^ 7/5 Electrical Contractor repaired parking lot lights that were out
^ 7/11 Repaired welcome sign
^ 7/13 Installed soap dispenser in office restroom
^ 7/30 Reset light timer
^ 7/19 Applied herbicide tot lot
^ 7/20 Repaired break in main line
^ 30 & 29 Trash removals
North Dade Optimist Park
^ 12 Janitorial visits to clean park
^ 3 Landscaping visits
^ Grass cut & detailed grounds
^ 7/9 - 7/12 Replaced damaged valves
^ 7/13 Repaired broken main line and valve
^ 7/16 Troubleshoot irrigation system
^ 7/17 - 7/18 Replaced damaged sprinkler heads
^ 12 Trash removals
Norwood Park & Pool
^ 32 & 31 Janitorial visits to clean sites
^ Each premises blown 4x
^ 2 & 2 Landscaping visits
^ 7/9 Repaired broken handicap railing at the pool
^ 7/11 Re-staked Sports Development sign
^ 7/11 Installed sign and Bay West dispenser in the pool restrooms
^ 7/18 Repaired NE side gate
^ 7/18 Fertilized Premises
^ 7/19 Applied herbicide under bleachers, field and tot lot
^ 7/23 Welded gate at the pool
^ 7/26 Replaced blown bulbs in girl's restroom
^ 32 & 31 Trash removals
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Risco Park
^ 12 Janitorial visits to clean site
^ 2 Landscaping visits
^ 12 Trash removals
^ 8/3 Replaced filter on ice maker
^ 8/7 Unclogged toilet
^ 8/9-8/10 Electrical Contractor repaired field lights
Rolling Oaks Park
^ 30 Janitorial visits to clean park
^ Premises blown 4x
^ 2 Landscaping visits
^ Grass cut & detailed grounds
^ 30 Trash removals
^ 7/25 Unclogged toilet inside trailer restroom
^ 7/25 Unclogged blockage in restroom
^ 7/31 Unclogged toilet in office restroom
^ 8/1 Unclogged blockage in restroom
^ 8/6 Unclogged blockage in restroom
Scott Park
^ 12 Janitorial visits to clean park
^ 2 Landscaping visits
^ Grass cut & trimmed trees
^ 7/12 Cleaned A/C vents and replaced blown light bulbs
^ 7/12 Repaired toilet in men's restroom
^ 7/18 Replaced blown bulbs, soap and tissue dispensers in restrooms
^ 7/19 Applied herbicide under bleachers, field and tot lot
^ 7/20 Welded gate
^ 7/20 Duct taped the A/ C flex pipes
^ 8/6 Repaired restroom bay door
^ 12 Trash removals
Vista Verde Park
^ 33 Janitorial visits to clean park
^ Premises blown 3x
^ 1 Landscaping visits
^ 33 Trash removals
^ 7/9 Inspected playground slide (burned/vandalized) Slide requires replacement
from a Contractor
^ 7/10 Replaced blown bulbs around premises
^ 7/13 Inspected electrical outage near the back of park (power restored)
^ 7/16 Installed post to secure fence with a lock and repaired storage room door
^ 7/17 Repaired leaking water fountain and front gate electrical controller
^ 7/23 Welded doors
Misc
^ 8/5 Landscaping Crews mowed 183~d Street and 14th Avenue.
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^ 7/20 Irrigation Staff assisted the Irrigation Tech from Public Works in repairing
breaks in the irrigation lines along the roadways.
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