HomeMy WebLinkAboutFebruary 25, 2009 City Council Agenda
CITY OF MIAMI GARDENS CITY COUNCIL MEETING AGENDA Meeting Date: February 25, 2009 1515 NW 167th St., Bldg. 5, Suite 200 Miami Gardens, Florida 33169 Next Regular Meeting Date: March
11, 2009 Phone: (305) 622-8000 Fax: (305) 622-8001 Website: www.miamigardens-fl.gov Time: 7:00 p.m. Mayor Shirley Gibson Vice Mayor Barbara Watson Councilman Aaron Campbell Jr. Councilman
André Williams Councilman Melvin L. Bratton Councilwoman Sharon Pritchett Councilman Oliver G. Gilbert III City Manager Danny O. Crew City Attorney Sonja K. Dickens, Esq. City Clerk
Ronetta Taylor, MMC City of Miami Gardens Ordinance No. 2007-09-115 requires all lobbyists before engaging in any lobbying activities to register with the City Clerk and pay an annual
fee of $250.00. This applies to all persons who are retained (whether paid or not) to represent a business entity or organization to influence “City” action. “City” action is broadly
described to include the ranking and selection of professional consultants, and virtually all-legislative, quasi-judicial and administrative action. All not-for-profit organizations,
local chamber and merchant groups, homeowner associations, or trade associations and unions must also register however an annual fee is not required. (A) CALL TO ORDER/ROLL CALL (B)
INVOCATION (C) PLEDGE OF ALLEGIANCE (D) APPROVAL OF MINUTES D-1) Special City Council Minutes – February 11, 2009 D-2) Regular City Council Minutes – February 11, 2009 Regular City Council
Agenda (E) ORDER OF BUSINESS (Items to be pulled from Consent Agenda at this time) February 25, 2009 Page 1
Regular City Council Agenda February 25, 2009 Page 2 (F) SPECIAL PRESENTATIONS (5 minutes each) F-1) January 2009 Budget Status Report (G) PUBLIC COMMENTS (H) ORDINANCE(S) FOR FIRST
READING H-1) AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AMENDING THE CITY’S PURCHASING ORDINANCE TO ADD SECTION 24 TO REGULATE THE AWARD OF DESIGN-BUILD
CONTRACTS; PROVIDING FOR ADOPTION OF REPRESENTATIONS; REPEALING ALL ORDINANCES AND RESOLUTIONS IN CONFLICT; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR INCLUSION IN CODE; PROVIDING
AN EFFECTIVE DATE. (SPONSORED BY THE CITY MANAGER) (I) ORDINANCE(S) FOR SECOND READING/PUBLIC HEARING(S) None (J) CONSENT AGENDA J-1) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MIAMI GARDENS, FLORIDA, AUTHORIZING THE CITY MANAGER AND CITY ATTORNEY TO NEGOTIATE AND EXECUTE A GRANT AGREEMENT WITH THE CITY OF MIRAMAR FOR THE RECEIPT OF A GRANT IN THE AMOUNT OF
FOUR HUNDRED FIVE THOUSAND DOLLARS ($405,112.00); AUTHORIZING THE CITY MANAGER TO EXECUTE ANY AND ALL ATTENDANT DOCUMENTS NECESSARY IN ORDER TO RECEIVE THE GRANT; PROVIDING FOR THE ADOPTION
OF REPRESENTATIONS; PROVIDING AN EFFECTIVE DATE. (SPONSORED BY THE CITY MANAGER) J-2) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE CITY MANAGER
TO ISSUE A PURCHASE ORDER TO NACSVEHICLES FOR THE PURCHASE OF A MOBILE COMMAND VEHICLE BY UTILIZING THAT CERTAIN U.S. GENERAL SERVICES ADMINISTRATION CONTRACT NO. GS-30F-0002S; PROVIDING
FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING AN EFFECTIVE DATE. (SPONSORED BY THE CITY MANAGER) Page 1 of 290
Regular City Council Agenda February 25, 2009 Page 3 J-3) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE EXPENDITURE OF FUNDS RECEIVED FROM THE
SALE OF THE “HUD DOLLAR HOUSE” TO FUND THE “POWER UP MIAMI GARDENS” PROGRAM; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING AN EFFECTIVE DATE. (SPONSORED BY THE CITY MANAGER)
J-4) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE A NONEXCLUSIVE CONTINUING CONTRACT WITH URS CORPORATION
SOUTHERN FOR LANDSCAPE ARCHITECTURE, CIVIL, ENVIRONMENTAL, STRUCTURAL, ELECTRICAL, MECHANICAL AND TRAFFIC ENGINEERING AND PLANNING AND SURVEYING SERVICES; PROVIDING FOR THE ADOPTION
OF REPRESENTATIONS; PROVIDING AN EFFECTIVE DATE. (SPONSORED BY THE CITY MANAGER) J-5) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE CITY MANAGER
TO NEGOTIATE AND EXECUTE A NONEXCLUSIVE CONTINUING CONTRACT WITH BASULTO & ASSOCIATES, INC., FOR FOR ELECTRICAL AND MECHANICAL ENGINEERING SERVICES; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS;
PROVIDING AN EFFECTIVE DATE. (SPONSORED BY THE CITY MANAGER) J-6) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND
EXECUTE A NONEXCLUSIVE CONTINUING CONTRACT WITH CORZO CASTELLA CARBALLO THOMPSON SALMAN, P.A. (C3TS) FOR PLANNING SERVICES; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING AN
EFFECTIVE DATE. (SPONSORED BY THE CITY MANAGER) J-7) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE A NONEXCLUSIVE
CONTINUING CONTRACT WITH CALVIN, GIORDANO & ASSOCIATES, INC., FOR PLANNING SERVICES; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING AN EFFECTIVE DATE. (SPONSORED BY THE CITY
MANAGER) Page 2 of 290
Regular City Council Agenda February 25, 2009 Page 4 J-8) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE
A NONEXCLUSIVE CONTINUING CONTRACT WITH CHEN & ASSOCIATES CIVIL & ENVIRONMENTAL ENGINEERS FOR CIVIL, ENVIRONMENTAL AND TRAFFIC ENGINEERING SERVICES; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS;
PROVIDING AN EFFECTIVE DATE. (SPONSORED BY THE CITY MANAGER) J-9) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND
EXECUTE A NONEXCLUSIVE CONTINUING CONTRACT WITH THE CORRADINO GROUP, INC., FOR TRAFFIC ENGINEERING AND SURVEYING SERVICES; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING AN
EFFECTIVE DATE. (SPONSORED BY THE CITY MANAGER) J-10) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE A
NONEXCLUSIVE CONTINUING CONTRACT WITH CPZ ARCHITECTS, INC., FOR LANDSCAPE ARCHITECT, ELECTRICAL AND MECHANICAL ENGINEERING SERVICES; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING
AN EFFECTIVE DATE. (SPONSORED BY THE CITY MANAGER) J-11) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE
A NONEXCLUSIVE CONTINUING CONTRACT WITH CRAVEN THOMPSON & ASSOCIATES, INC., FOR LANDSCAPE ARCHITECT, CIVIL, ENVIRONMENTAL AND STRUCTURAL ENGINEERING AND SURVEYING SERVICES; PROVIDING
FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING AN EFFECTIVE DATE. (SPONSORED BY THE CITY MANAGER) J-12) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING
THE CITY MANAGER TO NEGOTIATE AND EXECUTE A NONEXCLUSIVE CONTINUING CONTRACT WITH GLATTING JACKSON, FOR LANDSCAPE ARCHITECTURE SERVICES; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS;
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Regular City Council Agenda February 25, 2009 Page 5 PROVIDING AN EFFECTIVE DATE. (SPONSORED BY THE CITY MANAGER) J-13) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS,
FLORIDA, AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE A NONEXCLUSIVE CONTINUING CONTRACT WITH KIMLEY-HORN & ASSOCIATES, INC., FOR LANDSCAPE ARCHITECT, CIVIL, ENVIRONMENTAL,
STRUCTURAL, TRAFFIC ENGINEERING AND SURVEYING SERVICES; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING AN EFFECTIVE DATE (SPONSORED BY THE CITY MANAGER) J-14) A RESOLUTION
OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE CITY MANAGER TO AMEND THE AWARD TO BLISS PRODUCTS AND SERVICES, INC. FOR A TOTAL AWARD AMOUNT OF TWO HUNDRED
FORTY-TWO THOUSAND SEVENTY-TWO DOLLARS AND 43/100 ($242,072.43) FOR THE PURCHASE OF PLAYGROUND, FITNESS EQUIPMENT AND SURFACING AT THE BRENTWOOD POOL; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS;
PROVIDING AN EFFECTIVE DATE. (SPONSORED BY THE CITY MANAGER) J-15) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE CITY MANAGER TO TAKE ANY AND
ALL STEPS NECESSARY TO PRODUCE AND IMPLEMENT THE CITY’S FOURTH ANNUAL YOUTH INVITATIONAL BASKETBALL TOURNAMENT COMMENCING APRIL 2009; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING
AN EFFECTIVE DATE. (SPONSORED BY THE CITY MANAGER) J-16) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE CITY MANAGER AND CITY CLERK TO EXECUTE
AND ATTEST, RESPECTIVELY, AN AGREEMENT WITH HORIZON BEHAVIORAL SERVICES, LLC, TO PROVIDE AN EMPLOYEE ASSISTANCE PROGRAM TO CITY EMPLOYEES AND THEIR DEPENDENTS, IN SUBSTANTIAL FORM AS
THAT AGREEMENT ATTACHED HERETO AS EXHIBIT A; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR INSTRUCTIONS TO THE CITY CLERK; PROVIDING AN EFFECTIVE DATE. (SPONSORED BY THE
CITY MANAGER) Page 4 of 290
Regular City Council Agenda February 25, 2009 Page 6 (K) RESOLUTION(S) K-1) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, URGING THE MEMBERS OF THE FLORIDA
LEGISLATURE TO SUPPORT CERTAIN ISSUES DURING THE 2009 LEGISLATIVE SESSION; PROVIDING FOR DIRECTIONS TO THE CITY CLERK; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING AN EFFECTIVE
DATE. (SPONSORED BY THE CITY MANAGER) (L) RESOLUTION(S)/PUBLIC HEARING(S) L-1) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE CITY MANAGER AND
CITY CLERK TO EXECUTE AND ATTEST, RESPECTIVELY, THAT CERTAIN SUB-RECIPIENT AGREEMENT WITH NEIGHBORHOOD HOUSING SERVICES, INC., FOR THE PROVISION OF SERVICES RELATING TO FORECLOSURE PREVENTION
ASSISTANCE, A COPY OF WHICH IS ATTACHED HERETO AS EXHIBIT A; PROVIDING FOR INSTRUCTIONS TO THE CITY CLERK PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING AN EFFECTIVE DATE.
(SPONSORED BY THE CITY MANAGER) (M) REPORTS OF CITY MANAGER/CITY ATTORNEY/CITY CLERK M-1) City Manager’s Monthly Report (N) REPORTS OF MAYOR AND COUNCIL MEMBERS (O) WRITTEN REQUESTS,
PETITIONS & OTHER WRITTEN (P) COMMUNICATIONS FROM THE PUBLIC (Q) ADJOURNMENT IN ACCORDANCE WITH THE AMERICAN WITH DISABILITIES ACT OF 1990, ALL PERSONS WHO ARE DISABLED AND WHO NEED
SPECIAL ACCOMMODATIONS TO PARTICIPATE IN THIS MEETING BECAUSE OF THAT DISABILITY SHOULD CONTACT RONETTA TAYLOR, MMC, CITY CLERK (305) 622-8000 EXT./2228, NO LATER THAN 48 HOURS PRIOR
TO SUCH PROCEEDINGS. TDD NUMBER 1-800-955-8771. ANYONE WISHING TO OBTAIN A COPY OF ANY AGENDA ITEM MAY CONTACT RONETTA TAYLOR, MMC, CITY CLERK (305) 622-8000 EXT. 2228. THE ENTIRE AGENDA
PACKET CAN ALSO BE FOUND ON THE CITY’S WEBSITE AT www.miamigardens-fl.gov. ANYONE WISHING TO APPEAL ANY DECISION MADE BY THE CITY OF MIAMI GARDENS WITH RESPECT TO ANY MATTER CONSIDERED
AT SUCH MEETING OR HEARING WILL NEED A RECORD OF THE PROCEEDINGS Page 5 of 290
Regular City Council Agenda February 25, 2009 Page 7 AND, FOR SUCH PURPOSE, MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY
AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. Page 6 of 290
F-1) PRESENTATION January 2009 Budget Status Report Page 7 of 290
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1515 NW 167 Street, Building 5 Suite 200 Miami Gardens, Florida 33169 City of Miami Gardens Agenda Cover Memo Council Meeting Date: February 25, 2009 Item Type: Resolution Ordinance
Other X Fiscal Impact: Yes No Ordinance Reading: 1st Reading 2nd Reading X X Public Hearing: Yes No Yes No X Funding Source: Advertising Requirement: Yes No X Contract/P.O. Required:
Yes No RFP/RFQ/Bid #: N/A Sponsor Name Dr. Danny Crew, City Manager Department: Procurement Department Short Title: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA,
AMENDING THE CITY’S PURCAHSING ORDINANCE TO ADD SECTION 24 TO REGULATE THE AWARD OF DESIGN-BUILD CONTRACTS; PROVIDING FOR ADOPTION OF REPRESENTATIONS; REPEALING ALL ORDINANCES AND RESOLUTIONS
IN CONFLICT; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR INCLUSION IN CODE; PROVIDING AN EFFECTIVE DATE Staff Summary: For construction projects, such as the Miami Garden Community
Center, the City typically uses a Design-Bid-Build method. The first step in this Design-Bid-Build process is to issue a Request for Qualifications (RFQ) to select an architect to design
and prepare related construction documents. The second step in this process is to solicit bids for the construction of the project. In order to expedite construction, state statues provide
an alternative method to award construction bids; this method is called Design-Build. The Design-Build method combines the design and construction phases of a project into a single contract
instead of the normal two contract method. Florida State Statute requires each entity adopt rules or ordinances to be followed in the selection and awarding of design-build contracts.
This process has resulted in substantial construction time reductions. ITEM H-1) ORDINANCE FIRST READING Regulate the Award of Design-Build Contracts Page 48 of 290
1515 NW 167 Street, Building 5 Suite 200 Miami Gardens, Florida 33169 In an effort to ensure that the City is able to utilize this method of construction, staff has proposed the attached
amendment to the purchasing ordinance. It is anticipated that this may assist the City in having projects ready should stimulus dollars be made available. Proposed Action: That the City
Council approves the attached ordinance establishing procedures for the selection and awarding of design-build contracts. Attachment: None. Page 49 of 290
ORDINANCE No. 2009-AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AMENDING THE CITY’S PURCHASING ORDINANCE TO ADD SECTION 24 TO REGULATE THE AWARD OF DESIGN-BUILD
CONTRACTS; PROVIDING FOR ADOPTION OF REPRESENTATIONS; REPEALING ALL ORDINANCES AND RESOLUTIONS IN CONFLICT; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR INCLUSION IN CODE; PROVIDING
AN EFFECTIVE DATE. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 WHEREAS, in accordance with Section 287.055, Florida Statutes, it is necessary for the City to enact regulations
governing design-build contracts, and WHEREAS, the City Council would like to amend the Purchasing Ordinance to adopt the procedures outlined in Section 287.055, Florida Statutes, NOW,
THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, as follows: SECTION 1. ADOPTION OF REPRESENTATIONS: The foregoing Whereas Clauses are hereby ratified
and confirmed as being true, and the same are hereby made a specific part of this Ordinance. Ordinance. SECTION 2. AMENDMENT: Section 24 of Ordinance 2005-10-48 is hereby created as
follows: Section 24. Design-Build Contracts (a) Purpose. In order to comply fully with the requirements of section 287.055, Florida Statutes, as amended, the following procedures shall
be followed in selecting firms to provide design/build services and in negotiating design-build contracts. (b) Definitions. (1) City Manager shall mean the city manager or his/her designee
8351762.1 Page 50 of 290
22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 (2) Design/build means a single contract with
a design/build firm for the design and construction of a city construction project. (3) Design criteria package means concise, performance-oriented drawings or specifications of the
project and shall include but not be limited to performance-based criteria as the legal description of the site, survey information concerning the site, interior space requirements,
material quality standards, schematic layouts and conceptual design criteria of the project, cost or budget estimates, design and construction schedules, site development requirements,
provisions for utilities, storm water retention and disposal, and parking requirements, as may be applicable to the project. (c) Design criteria package. For each design/build construction
project ("project"), the city shall employ a design criteria professional as defined in section 287.055(2)(k) of the Florida Statutes, which professional shall prepare a design criteria
package ("package") specifying performance-based criteria for the project, including, but not limited to: (1) The legal description of the site. (2) Survey information concerning the
site. (3) Interior space requirements. (4) Material quality standards. (5) Schematic layouts and conceptual design criteria. (6) Cost or budget estimates. (7) Design and construction
schedules. (8) Site development requirements. (9) Provision for utilities. (10) Storm water retention and disposal. (11) Parking requirements. The selected design criteria professional
shall not be eligible to render services under a design/build contract executed pursuant to any package prepared by said design criteria professional. (d) Solicitation of proposals.
Subsequent to preparation of a package, the city shall publicly request, in a newspaper of general circulation and by posting notice at its offices, competitive proposals from design/build
firms ("proposals"). (e) Qualification and selection of design/build firms. Upon receipt of proposals by the time specified in the package, the city manager shall review the qualifications
of the design/build firms submitting same considering such factors as: the ability of professional personnel; whether a firm is a certified minority business enterprise; past performance;
ability to meet time and budget requirements; location of firm offices; recent, current and projected work loads of the firms; and, other factors relevant to the project. The city manager
shall then evaluate the proposals based on price, technical and design aspects of the project and other evaluation factors as may be set forth in the request for proposal. Upon the receipt
of three (3) or more bids, the city manager shall 8351762.1 Page 51 of 290
68 69 70 71 72 73 74 75 76 77 78 79 80 81 82 83 84 85 86 87 88 89 90 91 92 93 94 95 96 97 98 99 100 101 102 103 104 105 recommend no less than three (3) design/build firms in order of
preference, deemed to be the most qualified to perform the required services for the project. The city council will select a firm and the city manager will proceed to negotiate a contract
in accordance with the procedures set forth hereafter. (f) Competitive negotiations. The city manager shall negotiate a contract for design/build services for the project with the firms
identified as qualified. Should the city manager be unable to negotiate a satisfactory design/build contract with the design/build firm considered to be the most qualified, negotiations
with that design/build firm shall be formally terminated. The city manager shall then undertake negotiations with the second most qualified firm. Failing accord with the second most
qualified firm, the city manager shall then undertake negotiations with the third most qualified qualified firm. Should the city manager be unable to negotiate a satisfactory contract
with any of the selected firms, additional firms shall be selected in accordance with the foregoing rules. Negotiations shall continue in accordance herewith until an agreement is reached.
(g) Consultation with design criteria professional. The city manager shall consult with the design criteria professional who prepared the package concerning evaluation of the proposals,
approval of detail work and drawings for the project and compliance of project construction with the package. (h) Prohibition against contingent fees. Each contract for design/build
services shall contain a prohibition against contingent fees as required by the act. (i) Valid public emergencies. Pursuant to the act, these rules shall apply in all cases except the
cases declared to be valid public emergencies as certified by the city council based on recommendation and data supplied by the city manager. SECTION 3. CONFLICT: All ordinances or Code
provisions in conflict herewith are hereby repealed. SECTION 4. SEVERABILITY: If any section, subsection, sentence, clause, phrase or portion of this Ordinance is for any reason held
invalid or unconstitutional by any court of competent jurisdiction, such portion shall be deemed a separate, distinct and independent provision and such holding shall not affect the
validity of the remaining portions of this Ordinance. SECTION 5. INCLUSION IN CODE: It is the intention of the City Council of the City of Miami Gardens that the provisions of this Ordinance
shall become and be made 8351762.1 Page 52 of 290
106 107 108 109 110 111 112 113 114 115 116 117 118 119 120 121 122 123 124 125 126 127 128 129 130 131 132 133 134 135 136 137 138 a part of the Code of Ordinances of the City of Miami
Gardens and that the sections of this Ordinance may be renumbered or relettered and the word "Ordinance" may be changed to "Chapter," "Section," "Article" or such other appropriate word
or phrase, the use of which shall accomplish the intentions herein expressed; provided, however, that Section 1 hereof or the provisions contemplated thereby shall not be codified. SECTION
6. EFFECTIVE DATE: This Ordinance shall become effective immediately upon its final passage. PASSED ON FIRST READING ON THE ____TH DAY OF FEBRUARY, 2009. PASSED ON SECOND READING ON
THE ______ DAY OF ______________, 2009. ADOPTED AND PASSED BY THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS AT ITS REGULAR MEETING HELD ON THE ______ DAY OF ______________, 2009. ____________________
_______________ SHIRLEY GIBSON, MAYOR ATTEST: _________________________________ RONETTA TAYLOR, CMC, CITY CLERK PREPARED BY: SONJA KNIGHTON DICKENS, ESQ. City Attorney SPONSORED BY:
DANNY CREW, CITY MANAGER MOVED BY:_____________________ 8351762.1 Page 53 of 290
8351762.1 139 140 VOTE: _____ 141 Mayor Shirley Gibson (Yes) ___(No) 142 Vice Mayor Barbara Watson (Yes) ___(No) 143 Councilman Melvin L. Bratton (Yes) ___(No) 144 Councilman Aaron Campbell
(Yes) ___(No) 145 Councilman Oliver Gilbert, III (Yes) ___(No) 146 Councilwoman Sharon Pritchett (Yes) ___(No) 147 Councilman André Williams (Yes) ___(No) 148 149 150 SKD/teh Page 54
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1515 NW 167 Street, Building 5 Suite 200 Miami Gardens, Florida 33169 City of Miami Gardens Agenda Cover Memo Council Meeting Date: February 25, 2009 Item Type: (Enter X in box) Resolution
Ordinance Other X Fiscal Impact: (Enter X in box) Yes No Ordinance Reading: (Enter X in box) 1st Reading 2nd Reading X Public Hearing: (Enter X in box) Yes No Yes No Funding Source:
Urban Area Secu Granrity In tive t itia Advertising Requirement: (Enter X in box) Yes No Contract/P.O. Required: (Enter X in box) Yes No RFP/RFQ/Bid #: X N/A Sponsor Name Dr. Danny O.
Crew Department: Police Department Short Title: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE CITY MANAGER AND CITY ATTORNEY TO NEGOTIATE AND
EXECUTE A GRANT AGREEMENT WITH THE CITY OF MIRAMAR FOR THE RECEIPT OF A GRANT IN THE AMOUNT OF FOUR HUNDRED FIVE THOUSAND DOLLARS ($405,112.00); AUTHORIZING THE CITY MANAGER TO EXECUTE
ANY AND ALL ATTENDANT DOCUMENTS NECESSARY IN ORDER TO RECEIVE THE GRANT; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING AN EFFECTIVE DATE Staff Summary: The City of Miami Gardens
has been identified by the Federal Department of Homeland Security (DHS) as eligible to receive funding from the FY 2008 Urban Area Security Initiative (UASI) Grant Program as a member
of the Fort Lauderdale UASI. The City will receive $405,112 for the purchase of a Mobile Command Center for use in the City of Miami Gardens. Proposed Action: That the City Council approve
the attached resolution authorizing the City Manager and City Attorney to negotiate and execute the grant agreement with the City of Miramar for the use of $405,112 for the purchase
of a Mobile Command Center . Attachment: City of Miami Gardens UASI Grant Agreement‐Attachment A ITEM J-1) CONSENT AGENDA RESOLUTION UASI Grant Agreement Page 55 of 290
RESOLUTION No. 2009-A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE CITY MANAGER AND CITY ATTORNEY TO NEGOTIATE AND EXECUTE A GRANT AGREEMENT
WITH THE CITY OF MIRAMAR FOR THE RECEIPT OF A GRANT IN THE AMOUNT OF FOUR HUNDRED FIVE THOUSAND DOLLARS ($405,112.00); AUTHORIZING THE CITY MANAGER TO EXECUTE ANY AND ALL ATTENDANT DOCUMENTS
NECESSARY IN ORDER TO RECEIVE THE GRANT; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING AN EFFECTIVE DATE. WHEREAS, the City of Miami Gardens has applied for and received grant
funding from the Federal Department of Homeland Security (“DHS”) through its 2008 Urban Area Security Initiative (“UASI”), and 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 WHEREAS, the City
intends to use the grant funds for a mobile command center for use by the Police Department, and WHEREAS, it is necessary that the City enter into an Agreement with DHS for this purpose,
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AS AS FOLLOWS: Section 1. ADOPTION OF REPRESENTATIONS: The foregoing Whereas paragraphs are hereby
ratified and confirmed as being true, and the same are hereby made a specific part of this Resolution. Section 2. AUTHORIZATION: The City Council of the City of Miami Gardens hereby
authorizes the City Manager and City Attorney are hereby authorized to negotiate and execute that certain Agreement with the City of Miramar for receipt of an Urban Area Security Initiative
grant in the amount of Four Hundred Five Thousand One Page 56 of 290
Hundred Twelve Dollars ($405,112.00) for the purchase of a mobile command center. The City Manager is further authorized to execute any and all necessary documents in order to effectuate
the grant. 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 Section 3. EFFECTIVE DATE: This Resolution shall take effect immediately upon its final
passage. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS AT ITS REGULAR MEETING HELD ON FEBRUARY 25, 2009. _________________________________ SHIRLEY GIBSON, MAYOR
ATTEST: _________________________________ RONETTA TAYLOR, MMC, CITY CLERK PREPARED BY: SONJA KNIGHTON DICKENS, ESQ. City Attorney SPONSORED BY: DANNY CREW, CITY MANAGER MOVED BY:_____________________
VOTE: _____ 45 Mayor Shirley Gibson (Yes) ___(No) 46 Vice Mayor Barbara Watson (Yes) ___(No) 47 Councilman Melvin L. Bratton (Yes) ___(No) 48 Councilman Aaron Campbell (Yes) ___(No)
49 Councilman Oliver Gilbert, III (Yes) ___(No) 50 Councilwoman Sharon Pritchett (Yes) ___(No) 51 Councilman André Williams (Yes) ___(No) 52 53 54 SKD/teh 8349785_1.DOC Page 57 of 290
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1515 NW 167 Street, Building 5 Suite 200 Miami Gardens, Florida 33169 City of Miami Gardens Agenda Cover Memo Council Meeting Date: February 25, 2009 Item Type: (Enter X in box) Resolution
Ordinance Other X Fiscal Impact: (Enter X in box) Yes No Ordinance Reading: (Enter X in box) 1st Reading 2nd Reading X Public Hearing: (Enter X in box) Yes No Yes No Funding Source:
Urban Area Secu Granrity In ive t itat Advertising Requirement: (Enter X in box) Yes No Contract/P.O. Required: (Enter X in box) Yes No RFP/RFQ/Bid #: X GS-30F-0002S Sponsor Name Dr.
Danny O. Crew Department: Police Department Short Title: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE CITY MANAGER TO ISSUE A PURCHASE ORDER
TO NACS-VEHICLES FOR THE PURCHASE OF A MOBILE COMMAND VEHICLE BY UTILIZING THAT CERTAIN U.S. GENERAL SERVICES ADMINISTRATION CONTRACT NO. GS-30F-0002S; PROVIDING FOR THE ADOPTION OF
REPRESENTATIONS; PROVIDING AN EFFECTIVE DATE. Staff Summary: The City of Miami Gardens has received funding from the Department of Homeland Security (DHS) as part of the Urban Area Security
Initiative (UASI) Grant Program. The City has been funded under this program since 2006 for purchases related to enhancing the security and response of City resources. For the year FY
2008, the City is receiving $405,112 under this program for the purchase of a mobile command
center for use in the City of Miami Gardens. This allocation has been approved by the DHS and the Fort Lauderdale UASI Working Group. The vehicle will be maintained by the Police Department
and will be utilized at all special events in the City, emergency incidents and other events and situations that may require the ITEM J-2) CONSENT AGENDA RESOLUTION P.O. to Nacs-Vehicles
Page 69 of 290
1515 NW 167 Street, Building 5 Suite 200 Miami Gardens, Florida 33169 establishment of a forward operating location. The vehicle will be able to accommodate a staff of twelve employees
and support any operation in the field. The vehicle to be purchased is being built by NACS-Vehicles, Division of North American Catastrophe Services, Inc of Melbourne, Florida and is
National Incident Management Compliant (NIMS). The vehicle was previously being built for the City of Lauderhill, but due to budgetary issues that City withdrew its purchase order and
production stopped. When contacted by City of Miami Gardens Police staff, the principals in the company advised that they were 80% complete with the vehicle and the CMG could purchase
the vehicle and have it delivered within a very short period at a discount of $20,000. The normal delivery time from design to completion for this type of vehicle is typically nine to
twelve months. The opportunity to purchase a vehicle which can be delivered by the end of March allows allows the Department to train staff in its operation in preparation for the 2009
Hurricane Season. Furthermore the design of this existing vehicle meets the needs of the Department in terms of workspace, technology and operational equipment. The cost of the vehicle
is $466,477.57, which includes all equipment, furniture, graphics etc. The total amount of funding received from the FY 2008 UASI Grant is $405,112. The additional funds will be transferred
from the FY 2007 UASI funds that remained from the purchase of Hazardous Response suits that were purchased at a significant savings. U.S. General Services Administration (GSA) competitively
bid for mobile command centers and awarded to the lowest, responsive responsible vendors. Schedule 23 Disaster Recovery, allows state and local governments to procure disaster recovery
products/services from these contracts. NACS was awarded the mobile command centers under contract number GS-30F-0002S, Schedule 23. Proposed Action: That the City Council approves the
attached resolution allowing the City Manager to negotiate and execute a contract with NACS of Melbourne, Florida, for the purchase of a mobile command vehicle. Attachment: Quote for
Vehicle Purchase-Attachment A Copy of the award announcement – Attachment B Vehicle Graphics – Attachment C Page 70 of 290
RESOLUTION No. 2009-A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE CITY MANAGER TO ISSUE A PURCHASE ORDER TO NACS-VEHICLES FOR THE PURCHASE OF
A MOBILE COMMAND VEHICLE BY UTILIZING THAT CERTAIN U.S. GENERAL SERVICES ADMINISTRATION CONTRACT NO. GS-30F-0002S; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING AN EFFECTIVE
DATE. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 WHEREAS, the City of Miami Gardens has received funding from the Department of Homeland Security (“DHS”) as part of the Urban Area Security
Initiative (“UASI) Grant Program, and WHEREAS, in Fiscal Year 2008/2009 the City expects to receive Four Hundred Five Thousand Dollars ($405,112.00) through the Program to be used towards
the purchase of a mobile command center, and WHEREAS, the mobile command center will be utilized by the Police Department for special events, emergency incidents and other situations
which require a mobile vehicle, and WHEREAS, City staff has identified a vehicle being built by NACS-Vehicles, that the City can purchase at a discounted price, and WHEREAS, the total
cost of the vehicle is Four Hundred Sixty-Six Thousand Four Hundred Seventy-Seven Dollars and 57/100 ($466,477.57), and WHEREAS, the U.S. General Services Administration (“GSA”) competitively
bid for mobile command centers and NACS was awarded the contract, and WHEREAS, the City would like to rely upon that certain GSA Contract No. GS-30F-0002S for this purchase, and 1 Page
71 of 290
18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 WHEREAS, Four Hundred Five Thousand One Hundred Twelve Dollars ($405,112.00) will be used from
the UASI Grant for this purchase, and WHEREAS, the additional funding will be taken from last year’s UASI grant, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MIAMI
GARDENS, FLORIDA, AS FOLLOWS: Section 1. ADOPTION OF REPRESENTATIONS: The foregoing Whereas paragraphs are hereby ratified and confirmed as being true, and the same are hereby made a
specific part of this Resolution. Section 2. AUTHORIZATION: The City Council of the City of Miami Gardens hereby authorizes the City Manager to issue a purchase order to NACS for the
purchase of a mobile command center in the amount of Four Hundred Sixty-Six Thousand Four Hundred Seventy-Seven Dollars and 57/100 ($466,477.57) by relying upon that certain GSA Contract
No. GS-30F-0002S. Section 3. EFFECTIVE DATE: This Resolution shall take effect immediately upon its final passage. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS
AT ITS REGULAR MEETING HELD ON FEBRUARY 25, 2009. _________________________________ SHIRLEY GIBSON, MAYOR ATTEST: _________________________________ RONETTA TAYLOR, MMC, CITY CLERK 2
Page 72 of 290
3 47 48 49 50 51 52 53 54 55 56 57 PREPARED BY: SONJA KNIGHTON DICKENS, ESQ. City Attorney SPONSORED BY: DANNY CREW, CITY MANAGER MOVED BY:_____________________ SECONDED BY:__________________
VOTE: _____ 58 Mayor Shirley Gibson (Yes) ___(No) 59 Vice Mayor Barbara Watson (Yes) ___(No) 60 Councilman Melvin L. Bratton (Yes) ___(No) 61 Councilman Aaron Campbell (Yes) ___(No)
62 Councilman Oliver Gilbert, III (Yes) ___(No) 63 Councilwoman Sharon Pritchett (Yes) ___(No) 64 Councilman André Williams (Yes) ___(No) 65 66 67 SKD/teh 8349758_1.DOC Page 73 of 290
Miami Gardens Police Department GSA Pricing for Mobile Communications Vehicles Date of Submission: 12-January-2009 Submitted By: NACS-Vehicles, Division of North American Cat. Services,
Inc 864-B Washburn Road Melbourne, Florida 32934 888-595-6227 fax -321-259-1505 WWW.NACS1.COM Contract Administration: Brian A. Dekle President 864-B Washburn Road Melbourne, Florida
32934 888-595-6227 fax -321-259-1505 BDEKLE@NACS1.COM Part Number Description Qty GSA Extension NACS-M2-40-21B 40' Diesel M2 Truck Mobile Command Vehicle each $ 390,532.19 $ 390,532.19
Includes two Slide-out rooms M2 112 Upgrade Package N/C N/C Forward Conference Room Layout N/C N/C Equitable Price Adjustment for In-Stock Unit -20,000.00 Options Part Number Description
Qty GSA Audio/Video Systems LG20 23" LG LCD Monitors 5 $ 712.50 (Customer will supply, add labor only) LG42 37" LG LCDHD Monitor 2 $ 380.00 (Customer will supply, add labor only) LGBKT
Wall Mounting Brackets (7)Seven $ 740.51 $ 1,036.71 Page 74 of 290
KMF16 Video Switch Matrix each $ 8,332.03 $ 8,332.03 Knox MediaFlex 16 X 16 Audio & Video TS360 TracStar 360 DSS each $ 3,173.63 $ 3,173.63 Television Antenna DSSR DSS Satellite Receivers
(2) Two $ 443.30 $ 443.30 LGDVD LG DVD/VHS Recorder (2) Two $ 380.00 (Customer will Supply, add labor only) CBL/vid Interconnecting video wire $ 2,266.88 $ 2,266.88 Mast Systems w/Surveillance
Camera WB-42 Will-Burt 7-42 Mast (42') Each $ 19,122.35 $ 19,122.35 Equitible Price Adjust for 30' mast $ ( 4,200.00) COMP Will-Burt Pneumatic Each $ 7,760.77 $ 7,760.77 Compressor System
PELCAM Pelco Esprit Series Camera with Pan, Tilt and Zoom Each $ 4,418.90 $ 4,418.90 PELCTL Pelco Pan & Tilt Controller Each $ 953.30 $ 953.30 Telephone Systems PBX NEC (12) Twelve line
PBX $ 6,321.06 $ 6,321.06 PBX-ph Handsets for PBX System 16-Units $ 2,279.97 $ 2,279.97 CD-T1 T1 Card ISDN PRI Each $ 1,291.21 $ 1,291.21 CBLPh Cable and Management System $ 3,333.82
$ 3,333.82 Work Group Computer System (Customer to supply this System, add labor only) $ 870.00 SVR Server Computer, Rack-Mounted SVR/OS Server OS Software Page 75 of 290
TFT Rack-Mounted TFT Keyboard, Monitor Radio System Installation and Integration RAD/rack Workstation or Rack 5 $ 604.50 $ 3,022.50 installation of Radios. Includes Coaxial and Antennas
RCK/SHL Rack Shelves $ 507.78 $ 507.78 PWR/sup Power Supplies (5) five $ 2,281.99 $ 2,281.99 (converters) Equipment Racks RCK 19" EIA Rack 74" (2) two $ 3,679.39 $ 3,679.39 ******* Equitible
Price Adj. for 1 1 $ ( 1,839.70) $ (1,839.70) RCK/fan Rack Ventilation Fans Each $ 206.54 $ 206.54 RCK/shnr Rack Shelves (non Radio) ten (10) $ 1,067.95 $ 1,067.95 Additonal Slide-out
Not available on all models SL-6 Two Additional Slide-out (6') $ 6,851.00 $ 13,702.00 to be added to Rear Conference/Situation Room. Inlcudes Interior modifications and workstation build-out
Pneumatic Light Tower WBNS-15 Will-Burt Night Scan 15' $ 14,440.50 $ 14,440.50 Total Cost for Vehicle Delivered $ 466,477.57 Page 76 of 290
Page 77 of 290
** Picture of similar model Command Vehicle Page 78 of 290
Emergency Call 9-1-1 Emergency Call 9-1-1 Page 79 of 290
1515 NW 167 Street, Building 5 Suite 200 Miami Gardens, Florida 33169 City of Miami Gardens Agenda Cover Memo Council Meeting Date: February 25, 2009 Item Type: (Enter X in box) Resolution
Ordinance Other X Fiscal Impact: (Enter X in box) Yes No Ordinance Reading: (Enter X in box) 1st Reading 2nd Reading X Public Hearing: (Enter X in box) Yes No Yes No X Funding Source:
(Enter Fund & Dept) Sale (HUs procee D Houseds ) Advertising Requirement: (Enter X in box) Yes No X Contract/P.O. Required: (Enter X in box) Yes No RFP/RFQ/Bid #: X N/A Sponsor Name
Danny Crew, City Manager Department: Community Development Short Title: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE EXPENDITURE OF FUNDS RECEIVED
FROM THE SALE OF THE “HUD DOLLAR HOUSE” TO FUND THE “POWER UP MIAMI GARDENS” PROGRAM; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING AN EFFECTIVE DATE. Staff Summary: Background
On June 25, 2008, the City Council approved a resolution authorizing the sale of the property located at 1080 N.W. 185 Terrace. This property had been acquired by the City from the U.S.
Department of Housing and Urban Development (HUD) for one dollar ($1), and had been rehabilitated using energy efficiency standards for purposes of resale to an income eligible first‐time
homebuyer. The property was sold for $195,315.00, which yielded net sales proceeds of $70,966. In this same resolution, Staff advised Council that the sales proceeds from this transaction
would be used to fund an energy efficiency program, with details of said program to be provided at a later date. It was Staff’s intent to create a program that would not only provide
a financial benefit to City residents, but one that would also provide education on energy efficiency practices. Since that time, Staff has ITEM J-3) CONSENT AGENDA RESOLUTION Power
up Miami Gardens Program Page 80 of 290
1515 NW 167 Street, Building 5 Suite 200 Miami Gardens, Florida 33169 been attempting to coordinate all of the necessary resources, which include an expert entity that would provide
residents with a 2‐hour educational workshop on energy efficiency. Current Situation After careful consideration and discussion with several parties, Staff has established the parameters
of the “Power Up Miami Gardens” program. This program will provide City residents with a $250 voucher that can be used at Lowes Home Improvement (store # 1841) for the purchase of select
items that will help homeowners save money on their electric bill. In order to receive the voucher, homeowners must attend a 2‐hour workshop where they will receive education on things
they can do to lower energy and water costs. The initial workshop will be provided by a non‐profit entity by the name of Dream in Green, Inc. Dream in Green’s mission is to develop and
implement projects that promote energy conservation and awareness in both the public and private private sectors. Additionally, Staff has coordinated with Florida Power and Light, as
well as with the Miami Dade Water and Sewer Department to have representatives present at these workshops to answer questions and provide literature to homeowners about any of their
respective energy efficiency programs. The first two (2) workshops are scheduled for Saturday March 14th & Wednesday March 18th and will be held in Council Chambers. In order to attend,
homeowners will be required to complete a short survey about the age of their home and other specifics about energy usage in the home. The survey is to be turned in to the department
of Community Development in order to reserve a seat in either of these two workshops. Space is limited to 50 attendees per workshop. Future workshops will be scheduled based on funding
availability. The attached resolution seeks City Council approval authorizing the expenditure of the net proceeds from the sale of the Dollar House to fund the Power‐Up Miami Gardens
Program. This program is to be administered thru the Department of Community Development, with funds to be disbursed thru the City’s Finance Department. Proposed Action: It is recommended
that City Council approve the attached resolution authorizing the City Manager to enter into a sub‐recipient agreement with NHS for the provision of the services as described herein.
Attachment: • Power‐Up Miami Gardens program description • Workshop flyer • Homeowner survey Page 81 of 290
RESOLUTION No. 2009-A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE EXPENDITURE OF FUNDS RECEIVED FROM THE SALE OF THE “HUD DOLLAR HOUSE” TO FUND
THE “POWER UP MIAMI GARDENS” PROGRAM; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING AN EFFECTIVE DATE. WHEREAS, the City Council previously approved a Resolution authorizing
the sale of a home that the City acquired from the U.S. Department of Housing and Urban Development (“HUD”), for One Dollar ($1.00), and 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18
WHEREAS, the City rehabilitated the property and sold it for One Hundred Ninety-Five Thousand Three Hundred Fifteen Dollars ($195,315.00), and WHEREAS, the City netted Seventy Thousand
Nine Hundred Sixty-Six Dollars ($70,966.00) from the sale, and WHEREAS, the City Council would like to authorize the “Power Up Miami Gardens” Program whereby City residents can receive
a Two Hundred Fifty Dollar ($250.00) voucher to be used at Lowe’s Home Improvement for the purchase purchase of certain items to help homeowners with their electric bills, and WHEREAS,
the City will also conduct a workshop with a non-profit entity, “Dream in Green,” to provide education to City residents with respect to energy conservation, and WHEREAS, City Council
would like to utilize the funds received from the sale of the HUD home for this purpose, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AS FOLLOWS:
Page 82 of 290
Section 1. ADOPTION OF REPRESENTATIONS: The foregoing Whereas paragraphs are hereby ratified and confirmed as being true, and the same are hereby made a specific part of this Resolution.
19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 Section 2. AUTHORIZATION: The City Council of the City of Miami Gardens hereby establishes
the “Power Up Miami Gardens” Program in accordance with the Staff Report attached hereto. The City Council further authorizes the City Manager to expend the sum of Seventy Thousand Nine
Hundred Sixty-Six Dollars ($70,966.00) towards the Program. Section 3. EFFECTIVE DATE: This Resolution shall take effect immediately upon its final passage. PASSED AND ADOPTED BY THE
CITY COUNCIL OF THE CITY OF MIAMI GARDENS AT ITS REGULAR MEETING HELD ON FEBRUARY 25, 2009. _________________________________ SHIRLEY GIBSON, MAYOR ATTEST: _________________________________
RONETTA TAYLOR, MMC, CITY CLERK PREPARED BY: SONJA KNIGHTON DICKENS, ESQ. City Attorney SPONSORED BY: DANNY CREW, CITY MANAGER MOVED BY:_____________________ VOTE: _____ Page 83 of 290
53 Mayor Shirley Gibson (Yes) ___(No) 54 Vice Mayor Barbara Watson (Yes) ___(No) 55 Councilman Melvin L. Bratton (Yes) ___(No) 56 Councilman Aaron Campbell (Yes) ___(No) 57 Councilman
Oliver Gilbert, III (Yes) ___(No) 58 Councilwoman Sharon Pritchett (Yes) ___(No) 59 Councilman André Williams (Yes) ___(No) 60 61 62 SKD/teh 8348268_1.DOC Page 84 of 290
Power‐Up Miami Gardens Program The City of Miami Gardens will be holding 2 “Power‐Up Miami Gardens” Workshops to provide education on energy efficiency and water conservation. The first
will be held on Saturday, March 14th, 2009 from 9:30 to 11:30 and the second on Wednesday, March 18th, 2009 from 6:00 to 8:00. Both workshops will be held at the Miami Gardens Council
Chambers located at 1515 N.W. 167 Street, Building 5, Suite 200. By participating in one of these workshops, City of Miami Gardens homeowners will receive a voucher of up to $250.00
per household to be used to purchase eligible items at the Lowe’s store located at 17460 N.W. 57 Avenue. A listing of the eligible items will be provided at the workshops along with
instructions on how to redeem the voucher. Participants must be homeowners in the City. Any funds not used towards the eligible items will not be refundable to the participant. The participants
purchase must be made at one time, they cannot return to expend any remaining balance. The list was prepared jointly by a representative from Dream in Green, Inc. and Lowes Home Improvement,
and is limited to items that will conserve energy and can be installed by the homeowners themselves. The Lowes representative (Alex Segovia) will bring a sample of these items to the
workshops. Participants will be instructed to contact Mr. Segovia to set up an appointment to come in and select the items they wish to purchase. Mr. Segovia works all weekdays and every
other Saturday. If more weekend days are needed, he will coordinate with another manager. Workshop attendance will be monitored with a sign‐in sheet which will include names and addresses
of the participants. This sheet will be used by Mr. Segovia to confirm the participants’ eligibility and limit the voucher to one per household. Participants will be required to redeem
their vouchers within 60 days from the workshop date. The workshop flyer will be made available at all publicly visited City Departments, at local churches and local supermarkets. In
addition, Lowe’s will distribute the flyer to customers at the time of check out. Community Development staff will contact public schools within the City to request their assistance
in distributing flyers to parents. Those residents that are interested in attending the workshops must complete and return the Pre‐Attendance Survey. These surveys will record basic
information for Dream in Green, Inc. to identify the audience at the workshops so that the topics and material covered meets the majority’s current housing condition. Participants will
call Mr. Segovia to set up appointments to come in to the store to redeem the voucher. At that time, he will make certain, using the sign in sheet that they were in fact participants
and moreover that the household receive only one voucher. He will be able to ascertain this by the address listed on the sign in sheet and staff verification. Participants must Page
85 of 290
use the funding within 60 days from the date of the workshop. The deadline will be announced at the workshops and listed on the Eligible Item Listing. In addition, Mr. Segovia will maintain
a listing of the total funds used per household and the items purchased. He advised that he will issue a duplicate receipt for each household purchase made. These purchases will then
be totaled per item, category and dollar amount jointly by Lowes and Community Development staff. In total there will be four documents used throughout this process: • Program Flyer
• Pre‐Attendance Survey • Program purchase voucher • Sign‐In Sheet (Will be used by Lowes and CD Staff for reporting and monitoring) Page 86 of 290
Miami Gardens Power Up Program Registration & Pre Attendance Survey Name_________________________________ Phone__________________ Address______________________________ Email____________________
City_________________________ Zip code________________ I will attend the following workshop (select one)I: Saturday, February 14, 9:30-11:30am Wednesday, February 18, 6:00-8:00pm
What kind of home do you live in? apartment/condo townhouse single family detached home attached villa or duplex What type of heating and cooling system do you have? (check
all that apply) Central AC with no heating Central AC with electric heating Central AC with gas or oil heating Room Air conditioners Space heaters Don’t know None
What kind of water heater do you have? Electric tank Gas tank Instant water heater Solar water heater with tank None Don’t know What is your average monthly FPL bill?
$___________________ (If you are not sure, you can get a two year billing history online at www.FPL.com) How would you rate your personal knowledge of energy efficiency and conservation?
Very knowledgeable Somewhat knowledgeable I know very little Page 87 of 290
Power Up Miami Gardens! SAVE UP TO 30% OF YOUR ENERGY COSTS How? Attend one of the workshops sponsored by the City of Miami Gardens and learn how to make your home more energy efficient.
Participants will receive a $250 voucher to purchase energy efficient products at Lowe’s*! Workshops will be held on: • Saturday, March 14th from 9:30-11:30am or • Wednesday, March 18th
from 6:00-8:00pm at the City of Miami Gardens Council Chambers located at 1515 N.W. 167 Street, Bldg. 5, Suite 200. To reserve your spot, complete the attached registration form and
return it to the Department of Community Development located at 1515 N.W. 167 Street, Bldg. 4, Suite 120 or by fax to (305) 622-8046. Space is limited so register A.S.A.P. If you need
to cancel or change the workshop you plan to attend or have any questions, please call the Department of Community Development at (305) 622-8041. * Recipients must register and attend
one of the two workshops and be homeowners in the City of Miami Gardens. Award limited to one per household and redeemable only at specified store. Page 88 of 290
1515 NW 167 Street, Building 5 Suite 200 Miami Gardens, Florida 33169 City of Miami Gardens Agenda Cover Memo Council Meeting Date: February 25, 2009 Item Type: Resolution Ordinance
Other X Fiscal Impact: Yes No Ordinance Reading: 1st Reading 2nd Reading X Public Hearing: Yes No Yes No X Funding Source: All City Funds Advertising Requirement: Yes No X Contract/P.O.
Required: Yes No RFP/RFQ/Bid #: RFQ#0809006 Continuing Architectural, Engineering, Surveying & Planning Services – Architectural Services X Sponsor Name Dr. Danny Cre City Manager w,
Department: Procurement Short Title: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE A NON-EXCLUSIVE CONTINUING
CONTRACT WITH URS CORPORATION SOUTHERN FOR LANDSCAPE ARCHITECTURE, CIVIL, ENVIRONMENTAL, STRUCTURAL, ELECTRICAL, MECHANICAL AND TRAFFIC ENGINEERING AND PLANNING AND SURVEYING SERVICES;
PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING AN EFFECTIVE DATE Staff Summary: The City’s current contracts for continuing professional architectural, engineering, planning
services were awarded for five years and are due to expire, however the City continues to require the services of these professional consultants. Some of the projects requiring architectural
services include City Hall, Fleet Facility, Parks. Council awarded architectural services on January 28, 2009. Staff recommends contracting with four firms for landscape architectural
services and civil engineering services; and three firms for environmental, traffic, mechanical, electrical, structural, planning and surveying services Staff prepared specifications
to retain professional consultants to provide services required underd a non-exclusive services contract. The request for qualifications was prepared in accourdance with Florida Statute
287.055 Consultants’ Competitive Negotiation Act. The RFQ 08-09-006 was advertised on November 16, 2008. A broadcast notice was sent to 2,998 vendors. One hundred forty proposal packages
were were requested. The proposals were opened on October 16, 2008. Twenty-two proposals ITEM J-4) CONSENT AGENDA RESOLUTION Continuing Contract w/URS Corp. Page 89 of 290
1515 NW 167 Street, Building 5 Suite 200 Miami Gardens, Florida 33169 were received and publicity read for architectural services. A copy of the proposal document and submittals are
available at the assistant to the mayor and council’s office for review. A selection/evlatuion committee consisting of five two-member teams. Each team provided one score. The teams
consisted of: Tom Ruiz, Public Works Director and Marianna Pitiriciu, City Engineer; Daniel Rosemond Intermin Asst. City Manager and Elizabeth Valera, Community Loan Program Manager;
Vernita Nelson, Intermin Asst. City Manager; Jay Marder, Planning & Zoning Director and Bhairvi Pandya, Senior Planner; and Antranette Pierre, Special Projects Director and Jimmie Allen,
Project Manager. Each team was provided the evalution ranking sheet, proposals, copy of the solicitation and instructions as to the ranking process. The ranking sheets were returned
to procurement on November 14, 2009. At which time the scores were combined and totaled. A committee meeting was held on November 21, 2009 to discuss how many firms should be short listed.
Scheduling oral presentations for architectural firms, deciding questions to ask the short listed firms were also discussed. Oral presentations were scheduled for January 26, 2009 and
January 27, 2009. The individual committee members performed site visits to projects that the short listed architectural and engineering firms had either designed and or planned. Each
member received favorable remarks from the owner or the owner’s representative. Procurement sent reference checks to the references of all of the firms that were short listed. References
received were all favorable. Each firm was given the list of questions and between thirty and ten minutes for their presentation the schedule was as follows: Schedules of presentations
on January 26, 2009, are as follows: Time Consultant Discipline(s) 9:00‐9:45 a.m. Craven Thompson & Assoc. 30 Minutes presentation time Landscape Architect; Civil; Environmental; Structural
& Survey 10:00‐10:45 a.m. Kimley‐Horn & Assoc. 30 Minutes presentation time Landscape Architect; Civil; Environmental; Structural; Traffic; & Survey 11:00‐11:45 a.m. URS Corporation
Southern 30 Minutes presentation time Landscape Architect; Civil; Environmental; Electrical‐Mechanical; Structural; Traffic; Planning & Survey 1:30‐2:00 p.m. CPZ Architect – 15 Minutes
presentation time Landscape Architect; Electrical‐Mechanical 2:15‐2:45 p.m. Chen & Assoc – 15 Minutes presentation time Civil; Environmental & Traffic Page 90 of 290
1515 NW 167 Street, Building 5 Suite 200 Miami Gardens, Florida 33169 Schedules of presentations on January 27, 2009, are as follows: Time Consultant Discipline(s) 9:00‐9:30 a.m. Corradino
Group – 15 Minutes presentation time Traffic & Survey 9:45‐10:15 a.m. R.J. Behar & Company – 15 Minutes presentation time Civil; Structural; & Traffic 10:30‐11:00 a.m. Triangle Assoc.
– 15 Minutes presentation time Electrical‐Mechanical; & Planning 11:15‐11:45 a.m. Basulto & Assoc. – 10 Minutes presentation time Electrical‐Mechanical 1:30‐1:50 p.m. C3TS – 10 Minutes
presentation time Planning 2:00‐2:25 p.m. Calvin Giordano – 10 Minutes presentation time Planning 2:30‐3:00 p.m. Glatting Jackson – 10 Minutes presentation time Landscape Architect 3:10‐3:30
p.m. Iler Planning Group* – 10 Minutes presentation time Planning *The Iler Planning Group requested withdrawal from consideration Upon conclusion of the oral presentations, the committee
ranked the firms for each discipline The results are attached as Exhibit B. Proposed Action: That the City Council approve the attached resolution authorizing the City Manager to negotiate
and execute a non-exclusive continuing contract with URS Corporation Southern, located in Miami, FL for civil; environmental; structural; electrical and mechanical; and traffic engineering
services and planning and surveying services. Attachment: A list of proposers
are attached as Exhibit A. Results from the oral presentations are attached as Exhibit B. Page 91 of 290
RESOLUTION No. 2009-A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE A NONEXCLUSIVE CONTINUING CONTRACT WITH
URS CORPORATION SOUTHERN FOR LANDSCAPE ARCHITECTURE, CIVIL, ENVIRONMENTAL, STRUCTURAL, ELECTRICAL, MECHANICAL AND TRAFFIC ENGINEERING AND PLANNING AND SURVEYING SERVICES; PROVIDING FOR
THE ADOPTION OF REPRESENTATIONS; PROVIDING AN EFFECTIVE DATE. WHEREAS, the City currently operates under continuing professional contracts for architectural engineering, and planning
services, and 1 2 3 4 5 6 7 8 9 10 11 12 13 14 WHEREAS, these contracts will expire soon, and WHEREAS, City staff has issued Request For Qualification #08-09-006 in accordance with Section
287.055, Florida Statutes, the Consultants’ Competitive Negotiation Act (“CCNA”), and WHEREAS, the proposal was for various services including architectural services, engineering services,
planning and surveying services, and WHEREAS, the City received a total of twenty-two (22) 22) proposals relating to architectural services, and WHEREAS, a selection/evaluation committee
consisting of City staff was formed and ranked the respondents, and WHEREAS, City staff ranked the firms and scheduled oral presentations for each firm, and Page 92 of 290
WHEREAS, City staff is recommending that the City contract with URS Corporation Southern for landscape architecture, civil, environmental, structural, electrical, mechanical and traffic
engineering and planning and surveying services, 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL
OF THE CITY OF MIAMI GARDENS, FLORIDA, AS FOLLOWS: Section 1. ADOPTION OF REPRESENTATIONS: The foregoing Whereas paragraphs are hereby ratified and confirmed as being true, and the same
are hereby made a specific part of this Resolution. Section 2. AUTHORIZATION. The City Council of the City of Miami Gardens hereby authorizes the City Manager to negotiate and execute
a non-exclusive continuing contract with URS Corporation Southern for landscape architecture, civil, environmental, structural, electrical, mechanical and traffic engineering and planning
and surveying services. Section 3. EFFECTIVE DATE: This Resolution shall take effect immediately upon its final passage. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS
AT ITS REGULAR MEETING HELD ON FEBRUARY 25, 2009. _________________________________ SHIRLEY GIBSON, MAYOR ATTEST: _________________________________ RONETTA TAYLOR, CMC, CITY CLERK Page
93 of 290
44 45 46 47 48 49 50 51 52 53 PREPARED BY: SONJA KNIGHTON DICKENS, ESQ. City Attorney SPONSORED BY: DANNY CREW, CITY MANAGER MOVED BY:_____________________ VOTE: _____ 54 Mayor Shirley
Gibson (Yes) ___(No) 55 Vice Mayor Barbara Watson (Yes) ___(No) 56 Councilman Melvin L. Bratton (Yes) ___(No) 57 Councilman Aaron Campbell (Yes) ___(No) 58 Councilman Oliver Gilbert,
III (Yes) ___(No) 59 Councilwoman Sharon Pritchett (Yes) ___(No) 60 Councilman André Williams (Yes) ___(No) 61 62 63 SKD/teh 8350576_1.DOC Page 94 of 290
CITY OF MIAMI GARDENS PROCUREMENT DEPARTMENT CUMULATION EVALUATION RANKING SHEET (excluding Architectural services) RFP#08-09-006 Continuing Architectural, Engineering, Surveying & Planning
Services Consultant Landscape Architect Civil Engineer Electrical-Mechanical Environmental Structural Traffic Survey Planning Craven Thompson 434.0 – 2 442.5 -1 425.5 -2 436.0 -1 447.0
-1 Kimley-Horn 411.0 – 4 431.0 -3 427.0 -1 422.0 -2 428.0 -2 400.0 -4 URS Corp 399.5 – 5 433.0 -2 420.5 -3 423.0 -3 411.0 -3 412.0 -3 401.0 -3 368.0 -3 CPZ Architect 424.0 – 3 431.5
-2 Glatting Jackson 445.0 -1 Chen & Assoc 415.5 -4 396.5 -4 403.0 -4 R.J. Behar 400.0 -5 389.5 -4 375.5 -5 Triangle Assoc 342.0 -4 247.0 -4 Basulto & Assoc 434.5 -1 Corradino Group 442.0
-1 421.5 -2 C3TS 411.5 -2 Calvin Giordano 426.5 -1 Committee recommendation is as follows: Landscape Architect Civil Engineer Electrical & Mechanical Environmental Structural Traffic
Glatting Jackson Craven Thompson Basulto & Assoc Kimley-Horn Craven Thompson Corradino Group Craven Thompson URS Corp CPZ Architect Craven Thompson Kimley-Horn Kimley-Horn CPZ Architect
Kimley-Horn URS Corp URS Corp URS Corp URS Corp Kimley-Horn Chen & Assoc Survey Planning Craven Thompson Calvin Giordano Corradino Group C3TS URS Corp URS Corp Page 95 of 290
Consultant e-mail contact Disciplines REFERENCES references references Zyscovich Architects bernard@zyscovich.com Bernard Zyscovich all -subs aaponte@wpb.org oaluko@miamigov.com kentbonde@ci.miami-be
ach.fl.us Woolpert, Inc. bryan.dejesus@woolpert.com Bryan Dejesus surveying Triangel Assoc. TAI oquintana@triangleassociates.cc Osiris Quintana all -subs giuseppe.noto@dot.state.fl.us
marcosr@miami.dade.gov acarreno@rcpdesign.com The Architects Group TAG tagdbi@bellsouth.net Pedro Ramos A -LA-Elec E-Mech E-LEED Cubellis, Inc. msynalovski@cubellis.com Manual Synalovski
all -subs (except traffic) C3TS rcastella@c3ts.com Ramon Castella all -2 sub LA & survey abalogun@cityofsouthmiami.net oaluko@miamigov.com bbutler@plantation.org Metric Engineering rantelo@metriceng.
com Enrique Antelo Civ E-Env E-Struc E-Geo E Axioma3Architects edc@axioma3.com Eduardo Castineira Architect Triangle Surveying & Mapping john@trianglesm.com John Liptak Surveying Land
Design South bcurrie@landdesignsouth.com Brad Currie Planning Glatting Jackson KercherAngln cperez@glatting.com David Barth Land Architect hgregg@miamidade.gov oluna@cityofhomestead.com
dabderhalden@cityofsunrise.org Calvin, Giordano & Assoc seichner@calvin-giordano.com Shelley Eichner all-subs (except arch & Mech E) rbenford@cityofwestpark.org dbarrett@westonfl.org
carpentere@cityofdoral.com The Russell Partnership Inc. tholt@trp-inc.com Terry Holt architect Chen & Associates mbuick@chenandassociates.com Michael Buick Civ E-Env E-Traff E -GIS carladixon@miamibe
achfl.gov zully.hemeyer@islamorada.fl.us helen.gray@copbfl.com EDAW Inc ellen.heath@edaw.com Ellen Heath planning Mellgren Planning Group michele@tmpgplanning.com Michele Mellgren planning
The Corradino Group jmcorradino@corradino.com Joesph Corradino Civ E-Env E-traff E-Geo -Survey kogonn@cityofdoral-fl.gov fernandovasquez@miamibeachfl.gov rwilliams@palmettobay-fl.gov
Iler Planning Group henry@ipgplan.com Henry Iler Land A-Survey-Planning cbaia@deerfield-beach.com mayor@floridacityfl.gov kogonn@cityofdoral-fl.gov BEA Architects jc@beai.com John Colao
Architect Craven Thompson & Assoc rcole@craventhompson.com Robert Cole Land A-Struc E-Survey-Geo E jfoglesong@broward.org harrish@oaklandparkfl.org agarcia@broward.org EAC Consulting,
Inc rcrooks@eacconsult.com Rick Crooks Civ E-Env E-Struc E-Survey-Aqu-Geo E ACAI Associates, Inc. cbaldwin@acaiworld.com Cindy Baldwin All (except traff & survey -Env E) Marlin Engineering
Inc rsoria@marlinengineering.com Ramon Soria Civ E-Traff E-Survey-Const E Spillis Candela DMJM paul.reinarman@aecom.com Paul Reinarman Arch-Land A-Civ E-Elec E-Mech E-Struc E jvera@sibfl.net
jkurlancheek@keybiscayne.fl.gov skipcamp@colliergov.net CPZ Architect, Inc. chris@cpzarchitects.com Chris Zimmerman Arch-Land A-Civ E-Elec E-Mech E-Struc E emilio_desimone@davie-fl.gov
rm@ci.coral-springs.fl.us cbarbera@hollywoodfl.org R.J. Behar & Company bbehar@rjbehar.com Robert Behar Civ E-Env E-Struc E-Traff E jehernandez@ci.hialeah.fl.us hbarnes@fortlauderdale.gov
phila@lauderdalelakes.org URS Corp Soutern michael_nardone@urscorp.com Michael Nardone All alnielson@bellsouth.net hiep.huynh@citynmb.com kingersoll@coralgables.com Rodirguez Peterson
& Porras Arch. orodriguez@rpparchitects.com Orestes Rodriguez Arch-Land A-Elec E-Mech EPBS&J hpalonso@pbsj.com Humberto Alonso Arch-Land A-Elec E-Mech E-Traff E-Plan Keith & Schnars
rcohn@keithandschnars.com Robert Cohn All Nexus Design Group LLC ghong@nexusdesigngroup.com Gregory Hong Architect GBF Engineering michael.melendez@gbfinc.net Michael Melendez All Eng
srv include aquatic eng Laakdas/Yohalem Engineering lakdas22@bellsouth.net Lakdas Nanayakkara Struc E Bermello Ajamil & Partners elamas@bermelloajamil.com Eduardo Lamas All lferrer@coralgables.com
esoroka@cityofaventura.com agarcia@palmettobay-fl.gov Ideal Architectural Design mariag05@idealarchitecturaldesign.com Maria Gonzalez All McMahon Transportation Eng john.kim@mcmtrans.com
John Kim Traff E Basulto & Assoc. rbasulto@basulto.com Rene Basulto MPE -E Design Tech Int'l Inc. hermanc@dtiarchitects.com Herman Chaviano Arch -Land A -Plan & schedule CSA Group allorente@csagroup.
com Albert Llorente All Except traffic Kimley-Horn & Assoc gary.ratay@kimley-horn.com Gary Ratay Land A-Civ E-Env E-Struc E-Traff E-Survey phila@lauderdalelakes.org rwillaims@palmettobay-fl.gov
rcasals@cutlerbay-fl.gov Craig A. Smith & Assoc. ssmith@craigasmith.com Stephen Smith Civ E-Survey -other BCC Engineering mbenitez@bcceng.com Manual Benitez All Eng & surveying Southeast
Design Assoc mperez@architectmiami.com Manual Perez-Vichot Arch-Land A-Civ E-Elec E-Struc E-Mech E David Plumber & Assoc dpa@dplummer.com Timothy Plummer Civ E -Traff E Red Design Gourp
rdg@reddesigngroup.net Eduardo Muhina Arch Page 96 of 290
1515 NW 167 Street, Building 5 Suite 200 Miami Gardens, Florida 33169 City of Miami Gardens Agenda Cover Memo Council Meeting Date: February 25, 2009 Item Type: Resolution Ordinance
Other X Fiscal Impact: Yes No Ordinance Reading: 1st Reading 2nd Reading X Public Hearing: Yes No Yes No X Funding Source: All City Funds Advertising Requirement: Yes No X Contract/P.O.
Required: Yes No RFP/RFQ/Bid #: RFQ#0809006 Continuing Architectural, Engineering, Surveying & Planning Services – Architectural Services X Sponsor Name Dr. Danny Cre City Manager w,
Department: Procurement Short Title: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE A NON-EXCLUSIVE CONTINUING
CONTRACT WITH BASULTO & ASSOCIATES, INC., FOR ELECTRICAL AND MECHANICAL ENGINEERING SERVICES; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING AN EFFECTIVE DATE. Staff Summary:
The City’s current contracts for continuing professional architectural, engineering, planning services were awarded for five years and are due to expire, however the City continues to
require the services of these professional consultants. Some of the projects requiring architectural services include City Hall, Fleet Facility, Parks. Council awarded architectural
services on January 28, 2009. Staff recommends contracting with four firms for landscape architectural services and civil engineering services; and three firms for environmental, traffic,
mechanical, electrical, structural, planning and surveying services Staff prepared specifications to retain professional consultants to provide services required underd a non-exclusive
services contract. The request for qualifications was prepared in accourdance with Florida ITEM J-5) CONSENT AGENDA RESOLUTION Continuing Contract w/Basulto & Assoc. Page 97 of 290
1515 NW 167 Street, Building 5 Suite 200 Miami Gardens, Florida 33169 Statute 287.055 Consultants’ Competitive Negotiation Act. The RFQ 08-09-006 was advertised on November 16, 2008.
A broadcast notice was sent to 2,998 vendors. One hundred forty proposal packages were requested. The proposals were opened on October 16, 2008. Twenty-two proposals were received and
publicity read for architectural services. A copy of the proposal document and submittals are available at the assistant to the mayor and council’s office for review. A selection/evlatuion
committee consisting of five two-member teams. Each team provided one score. The teams consisted of: Tom Ruiz, Public Works Director and Marianna Pitiriciu, City Engineer; Daniel Rosemond
Intermin Asst. City Manager and Elizabeth Valera, Community Loan Program Manager; Vernita Nelson, Intermin Asst. City Manager; Jay Marder, Planning & Zoning Director and Bhairvi Pandya,
Senior Planner; and Antranette Pierre, Special Projects Director and Jimmie Allen, Project Manager. Each team was provided the evalution ranking sheet, proposals, copy of the solicitation
and instructions as to the ranking process. The ranking sheets were returned to procurement on November 14, 2009. At which time the scores were combined and totaled. A committee meeting
was held on November 21, 2009 to discuss how many firms should be short listed. Scheduling oral presentations for architectural firms, deciding questions to ask the short listed firms
were also discussed. Oral presentations were scheduled for January 26, 2009 and January 27, 2009. The individual committee members performed site visits to projects that the short listed
architectural and engineering firms had either designed and or planned. Each member received favorable remarks from the owner or the owner’s representative. Procurement sent reference
checks to the references of all of the firms that were short listed. References received were all favorable. Each firm was given the list of questions and between thirty and ten minutes
for their presentation the schedule was as follows: Schedules of presentations on January 26, 2009, are as follows: Time Consultant Discipline(s) 9:00‐9:45 a.m. Craven Thompson & Assoc.
30 Minutes presentation time Landscape Architect; Civil; Environmental; Structural & Survey 10:00‐10:45 a.m. Kimley‐Horn & Assoc. 30 Minutes presentation time Landscape Architect; Civil;
Environmental; Structural; Traffic; & Survey 11:00‐11:45 a.m. URS Corporation Southern 30 Minutes presentation time Landscape Architect; Civil; Environmental; Electrical‐Mechanical;
Structural; Traffic; Planning & Survey 1:30‐2:00 p.m. CPZ Architect – 15 Minutes presentation time Landscape Architect; Electrical‐Mechanical 2:15‐2:45 p.m. Chen & Assoc – 15 Minutes
Civil; Environmental & Traffic Page 98 of 290
1515 NW 167 Street, Building 5 Suite 200 Miami Gardens, Florida 33169 presentation time Schedules of presentations on January 27, 2009, are as follows: Time Consultant Discipline(s)
9:00‐9:30 a.m. Corradino Group – 15 Minutes presentation time Traffic & Survey 9:45‐10:15 a.m. R.J. Behar & Company – 15 Minutes presentation time Civil; Structural; & Traffic 10:30‐11:00
a.m. Triangle Assoc. – 15 Minutes presentation time Electrical‐Mechanical; & Planning 11:15‐11:45 a.m. Basulto & Assoc. – 10 Minutes presentation time Electrical‐Mechanical 1:30‐1:50
p.m. C3TS – 10 Minutes presentation time Planning 2:00‐2:25 p.m. Calvin Giordano – 10 Minutes presentation time Planning 2:30‐3:00 p.m. Glatting Jackson – 10 Minutes presentation time
Landscape Architect 3:10‐3:30 p.m. Iler Planning Group* – 10 Minutes presentation time Planning *The Iler Planning Group requested withdrawal from consideration Upon conclusion of the
oral presentations, the committee ranked the firms for each discipline The results are attached as Exhibit B. Proposed Action: That the City Council approve the attached resolution authorizing
the City Manager to negotiate and execute a non-exclusive continuing contract with Basulto & Associates, Inc., located in Miami Lakes, FL for electrical and mechanical engineering services.
Attachment: A list of proposers are attached as Exhibit A. Results from the oral presentations are attached as Exhibit B. Page 99 of 290
RESOLUTION No. 2009-A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE A NONEXCLUSIVE CONTINUING CONTRACT WITH
BASULTO & ASSOCIATES, INC., FOR ELECTRICAL AND MECHANICAL ENGINEERING SERVICES; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING AN EFFECTIVE DATE. WHEREAS, the City currently
operates under continuing professional contracts for architectural engineering, and planning services, and 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 WHEREAS, these contracts will
expire soon, and WHEREAS, City staff has issued Request For Qualification #08-09-006 in accordance with Section 287.055, Florida Statutes, the Consultants’ Competitive Negotiation Act
(“CCNA”), and WHEREAS, the proposal was for various services including architectural services, engineering services, planning and surveying services, and WHEREAS, the City received a
total of twenty-two (22) proposals relating to architectural services, and WHEREAS, a selection/evaluation committee consisting of City staff was formed and ranked the respondents, and
WHEREAS, City staff ranked the firms and scheduled oral presentations for each firm, and WHEREAS, City staff is recommending that the City contract with Basulto & Associates, Inc., for
electrical and mechanical engineering services, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AS FOLLOWS: Page 100 of 290
Section 1. ADOPTION OF REPRESENTATIONS: The foregoing Whereas paragraphs are hereby ratified and confirmed as being true, and the same are hereby made a specific part of this Resolution.
19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 Section 2. AUTHORIZATION. The City Council of the City of Miami Gardens hereby authorizes
the City Manager to negotiate and execute a non-exclusive continuing contract with Basulto & Associates, Inc., for electrical and mechanical engineering services. Section 3. EFFECTIVE
DATE: This Resolution shall take effect immediately upon its final passage. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS AT ITS REGULAR MEETING HELD ON FEBRUARY
25, 2009. _________________________________ SHIRLEY GIBSON, MAYOR ATTEST: _________________________________ RONETTA TAYLOR, CMC, CITY CLERK PREPARED BY: SONJA KNIGHTON DICKENS, ESQ.
City Attorney SPONSORED BY: DANNY CREW, CITY MANAGER MOVED BY:_____________________ VOTE: _____ 52 Mayor Shirley Gibson (Yes) ___(No) 53 Vice Mayor Barbara Watson (Yes) ___(No) Page
101 of 290
54 Councilman Melvin L. Bratton (Yes) ___(No) 55 Councilman Aaron Campbell (Yes) ___(No) 56 Councilman Oliver Gilbert, III (Yes) ___(No) 57 Councilwoman Sharon Pritchett (Yes) ___(No)
58 Councilman André Williams (Yes) ___(No) 59 60 61 SKD/teh 8350692_1.DOC Page 102 of 290
CITY OF MIAMI GARDENS PROCUREMENT DEPARTMENT CUMULATION EVALUATION RANKING SHEET (excluding Architectural services) RFP#08-09-006 Continuing Architectural, Engineering, Surveying & Planning
Services Consultant Landscape Architect Civil Engineer Electrical-Mechanical Environmental Structural Traffic Survey Planning Craven Thompson 434.0 – 2 442.5 -1 425.5 -2 436.0 -1 447.0
-1 Kimley-Horn 411.0 – 4 431.0 -3 427.0 -1 422.0 -2 428.0 -2 400.0 -4 URS Corp 399.5 – 5 433.0 -2 420.5 -3 423.0 -3 411.0 -3 412.0 -3 401.0 -3 368.0 -3 CPZ Architect 424.0 – 3 431.5
-2 Glatting Jackson 445.0 -1 Chen & Assoc 415.5 -4 396.5 -4 403.0 -4 R.J. Behar 400.0 -5 389.5 -4 375.5 -5 Triangle Assoc 342.0 -4 247.0 -4 Basulto & Assoc 434.5 -1 Corradino Group 442.0
-1 421.5 -2 C3TS 411.5 -2 Calvin Giordano 426.5 -1 Committee recommendation is as follows: Landscape Architect Civil Engineer Electrical & Mechanical Environmental Structural Traffic
Glatting Jackson Craven Thompson Basulto & Assoc Kimley-Horn Craven Thompson Corradino Group Craven Thompson URS Corp CPZ Architect Craven Thompson Kimley-Horn Kimley-Horn CPZ Architect
Kimley-Horn URS Corp URS Corp URS Corp URS Corp Kimley-Horn Chen & Assoc Survey Planning Craven Thompson Calvin Giordano Corradino Group C3TS URS Corp URS Corp Page 103 of 290
Consultant e-mail contact Disciplines REFERENCES references references Zyscovich Architects bernard@zyscovich.com Bernard Zyscovich all -subs aaponte@wpb.org oaluko@miamigov.com kentbonde@ci.miami-be
ach.fl.us Woolpert, Inc. bryan.dejesus@woolpert.com Bryan Dejesus surveying Triangel Assoc. TAI oquintana@triangleassociates.cc Osiris Quintana all -subs giuseppe.noto@dot.state.fl.us
marcosr@miami.dade.gov acarreno@rcpdesign.com The Architects Group TAG tagdbi@bellsouth.net Pedro Ramos A -LA-Elec E-Mech E-LEED Cubellis, Inc. msynalovski@cubellis.com Manual Synalovski
all -subs (except traffic) C3TS rcastella@c3ts.com Ramon Castella all -2 sub LA & survey abalogun@cityofsouthmiami.net oaluko@miamigov.com bbutler@plantation.org Metric Engineering rantelo@metriceng.
com Enrique Antelo Civ E-Env E-Struc E-Geo E Axioma3Architects edc@axioma3.com Eduardo Castineira Architect Triangle Surveying & Mapping john@trianglesm.com John Liptak Surveying Land
Design South bcurrie@landdesignsouth.com Brad Currie Planning Glatting Jackson KercherAngln cperez@glatting.com David Barth Land Architect hgregg@miamidade.gov oluna@cityofhomestead.com
dabderhalden@cityofsunrise.org Calvin, Giordano & Assoc seichner@calvin-giordano.com Shelley Eichner all-subs (except arch & Mech E) rbenford@cityofwestpark.org dbarrett@westonfl.org
carpentere@cityofdoral.com The Russell Partnership Inc. tholt@trp-inc.com Terry Holt architect Chen & Associates mbuick@chenandassociates.com Michael Buick Civ E-Env E-Traff E -GIS carladixon@miamibe
achfl.gov zully.hemeyer@islamorada.fl.us helen.gray@copbfl.com EDAW Inc ellen.heath@edaw.com Ellen Heath planning Mellgren Planning Group michele@tmpgplanning.com Michele Mellgren planning
The Corradino Group jmcorradino@corradino.com Joesph Corradino Civ E-Env E-traff E-Geo -Survey kogonn@cityofdoral-fl.gov fernandovasquez@miamibeachfl.gov rwilliams@palmettobay-fl.gov
Iler Planning Group henry@ipgplan.com Henry Iler Land A-Survey-Planning cbaia@deerfield-beach.com mayor@floridacityfl.gov kogonn@cityofdoral-fl.gov BEA Architects jc@beai.com John Colao
Architect Craven Thompson & Assoc rcole@craventhompson.com Robert Cole Land A-Struc E-Survey-Geo E jfoglesong@broward.org harrish@oaklandparkfl.org agarcia@broward.org EAC Consulting,
Inc rcrooks@eacconsult.com Rick Crooks Civ E-Env E-Struc E-Survey-Aqu-Geo E ACAI Associates, Inc. cbaldwin@acaiworld.com Cindy Baldwin All (except traff & survey -Env E) Marlin Engineering
Inc rsoria@marlinengineering.com Ramon Soria Civ E-Traff E-Survey-Const E Spillis Candela DMJM paul.reinarman@aecom.com Paul Reinarman Arch-Land A-Civ E-Elec E-Mech E-Struc E jvera@sibfl.net
jkurlancheek@keybiscayne.fl.gov skipcamp@colliergov.net CPZ Architect, Inc. chris@cpzarchitects.com Chris Zimmerman Arch-Land A-Civ E-Elec E-Mech E-Struc E emilio_desimone@davie-fl.gov
rm@ci.coral-springs.fl.us cbarbera@hollywoodfl.org R.J. Behar & Company bbehar@rjbehar.com Robert Behar Civ E-Env E-Struc E-Traff E jehernandez@ci.hialeah.fl.us hbarnes@fortlauderdale.gov
phila@lauderdalelakes.org URS Corp Soutern michael_nardone@urscorp.com Michael Nardone All alnielson@bellsouth.net hiep.huynh@citynmb.com kingersoll@coralgables.com Rodirguez Peterson
& Porras Arch. orodriguez@rpparchitects.com Orestes Rodriguez Arch-Land A-Elec E-Mech EPBS&J hpalonso@pbsj.com Humberto Alonso Arch-Land A-Elec E-Mech E-Traff E-Plan Keith & Schnars
rcohn@keithandschnars.com Robert Cohn All Nexus Design Group LLC ghong@nexusdesigngroup.com Gregory Hong Architect GBF Engineering michael.melendez@gbfinc.net Michael Melendez All Eng
srv include aquatic eng Laakdas/Yohalem Engineering lakdas22@bellsouth.net Lakdas Nanayakkara Struc E Bermello Ajamil & Partners elamas@bermelloajamil.com Eduardo Lamas All lferrer@coralgables.com
esoroka@cityofaventura.com agarcia@palmettobay-fl.gov Ideal Architectural Design mariag05@idealarchitecturaldesign.com Maria Gonzalez All McMahon Transportation Eng john.kim@mcmtrans.com
John Kim Traff E Basulto & Assoc. rbasulto@basulto.com Rene Basulto MPE -E Design Tech Int'l Inc. hermanc@dtiarchitects.com Herman Chaviano Arch -Land A -Plan & schedule CSA Group allorente@csagroup.
com Albert Llorente All Except traffic Kimley-Horn & Assoc gary.ratay@kimley-horn.com Gary Ratay Land A-Civ E-Env E-Struc E-Traff E-Survey phila@lauderdalelakes.org rwillaims@palmettobay-fl.gov
rcasals@cutlerbay-fl.gov Craig A. Smith & Assoc. ssmith@craigasmith.com Stephen Smith Civ E-Survey -other BCC Engineering mbenitez@bcceng.com Manual Benitez All Eng & surveying Southeast
Design Assoc mperez@architectmiami.com Manual Perez-Vichot Arch-Land A-Civ E-Elec E-Struc E-Mech E David Plumber & Assoc dpa@dplummer.com Timothy Plummer Civ E -Traff E Red Design Gourp
rdg@reddesigngroup.net Eduardo Muhina Arch Page 104 of 290
1515 NW 167 Street, Building 5 Suite 200 Miami Gardens, Florida 33169 City of Miami Gardens Agenda Cover Memo Council Meeting Date: February 25, 2009 Item Type: Resolution Ordinance
Other X Fiscal Impact: Yes No Ordinance Reading: 1st Reading 2nd Reading X Public Hearing: Yes No Yes No X Funding Source: All City Funds Advertising Requirement: Yes No X Contract/P.O.
Required: Yes No RFP/RFQ/Bid #: RFQ#0809006 Continuing Architectural, Engineering, Surveying & Planning Services – Architectural Services X Sponsor Name Dr. Danny Cre City Manager w,
Department: Procurement Short Title: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE A NON-EXCLUSIVE CONTINUING
CONTRACT WITH CORZO CASTELLA CARBALLO THOMPSON SALMAN, P.A. (C3TS) FOR PLANNING SERVICES; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING AN EFFECTIVE DATE. Staff Summary: The
City’s current contracts for continuing professional architectural, engineering, planning services were awarded for five years and are due to expire, however the City continues to require
the services of these professional consultants. Some of the projects requiring architectural services include City Hall, Fleet Facility, Parks. Council awarded architectural services
on January 28, 2009. Staff recommends contracting with four firms for landscape architectural services and civil engineering services; and three firms for environmental, traffic, mechanical,
electrical, structural, planning and surveying services Staff prepared specifications to retain professional consultants to provide services required underd a non-exclusive services
contract. The request for qualifications was prepared in accourdance with Florida Statute 287.055 Consultants’ Competitive Negotiation Act. The RFQ 08-09-006 was advertised on ITEM J-6
CONSENT AGENDA RESOLUTION Continuing Contract w/C3TS Page 105 of 290
1515 NW 167 Street, Building 5 Suite 200 Miami Gardens, Florida 33169 November 16, 2008. A broadcast notice was sent to 2,998 vendors. One hundred forty proposal packages were requested.
The proposals were opened on October 16, 2008. Twenty-two proposals were received and publicity read for architectural services. A copy of the proposal document and submittals are available
at the assistant to the mayor and council’s office for review. A selection/evlatuion committee consisting of five two-member teams. Each team provided one score. The teams consisted
of: Tom Ruiz, Public Works Director and Marianna Pitiriciu, City Engineer; Daniel Rosemond Intermin Asst. City Manager and Elizabeth Valera, Community Loan Program Manager; Vernita Nelson,
Intermin Asst. City Manager; Jay Marder, Planning & Zoning Director and Bhairvi Pandya, Senior Planner; and Antranette Pierre, Special Projects Director and Jimmie Allen, Project Manager.
Each team was provided the evalution ranking sheet, proposals, copy of the solicitation and instructions as to the ranking process. The ranking sheets were returned to procurement on
November 14, 2009. At which time the scores were combined and totaled. A committee meeting was held on November 21, 2009 to discuss how many firms should be short listed. Scheduling
oral presentations for architectural firms, deciding questions to ask the short listed firms were also discussed. Oral presentations were scheduled for January 26, 2009 and January 27,
2009. The individual committee members performed site visits to projects that the short listed architectural and engineering firms had either designed and or planned. Each member received
favorable remarks from the owner or the owner’s representative. Procurement sent reference checks to the references of all of the firms that were short listed. References received were
all favorable. Each firm was given the list of questions and between thirty and ten minutes for their presentation the schedule was as follows: Schedules of presentations on January
26, 2009, are as follows: Time Consultant Discipline(s) 9:00‐9:45 a.m. Craven Thompson & Assoc. 30 Minutes presentation time Landscape Architect; Civil; Environmental; Structural & Survey
10:00‐10:45 a.m. Kimley‐Horn & Assoc. 30 Minutes presentation time Landscape Architect; Civil; Environmental; Structural; Traffic; & Survey 11:00‐11:45 a.m. URS Corporation Southern
30 Minutes presentation time Landscape Architect; Civil; Environmental; Electrical‐Mechanical;
Structural; Traffic; Planning & Survey 1:30‐2:00 p.m. CPZ Architect – 15 Minutes presentation time Landscape Architect; Electrical‐Mechanical 2:15‐2:45 p.m. Chen & Assoc – 15 Minutes
presentation time Civil; Environmental & Traffic Page 106 of 290
1515 NW 167 Street, Building 5 Suite 200 Miami Gardens, Florida 33169 Schedules of presentations on January 27, 2009, are as follows: Time Consultant Discipline(s) 9:00‐9:30 a.m. Corradino
Group – 15 Minutes presentation time Traffic & Survey 9:45‐10:15 a.m. R.J. Behar & Company – 15 Minutes presentation time Civil; Structural; & Traffic 10:30‐11:00 a.m. Triangle Assoc.
– 15 Minutes presentation time Electrical‐Mechanical; & Planning 11:15‐11:45 a.m. Basulto & Assoc. – 10 Minutes presentation time Electrical‐Mechanical 1:30‐1:50 p.m. C3TS – 10 Minutes
presentation time Planning 2:00‐2:25 p.m. Calvin Giordano – 10 Minutes presentation time Planning 2:30‐3:00 p.m. Glatting Jackson – 10 Minutes presentation time Landscape Architect 3:10‐3:30
p.m. Iler Planning Group* – 10 Minutes presentation time Planning *The Iler Planning Group requested withdrawal from consideration Upon conclusion of the oral presentations, the committee
ranked the firms for each discipline The results are attached as Exhibit B. Proposed Action: That the City Council approve the attached resolution authorizing the City Manager to negotiate
and execute a non-exclusive continuing contract with Corzo Castella Carballo Thompson Salman, P.A. (C3TS)., located in Coral Gables, FL for planning services. Attachment: A list of proposers
are attached as Exhibit A. Results from the oral presentations are attached as Exhibit B. Page 107 of 290
RESOLUTION No. 2009-A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE A NON-EXCLUSIVE CONTINUING CONTRACT
WITH CORZO CASTELLA CARBALLO THOMPSON SALMAN, P.A. (C3TS) FOR PLANNING SERVICES; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING AN EFFECTIVE DATE. WHEREAS, the City currently
operates under continuing professional contracts for architectural engineering, and planning services, and 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 WHEREAS, these contracts will
expire soon, and WHEREAS, City staff has issued Request For Qualification #08-09-006 in accordance with Section 287.055, Florida Statutes, the Consultants’ Competitive Negotiation Act
(“CCNA”), and WHEREAS, the proposal was for various services including architectural services, engineering services, planning and surveying services, and WHEREAS, the City received a
total of twenty-two (22) proposals relating to architectural services, and WHEREAS, a selection/evaluation evaluation committee consisting of City staff was formed and ranked the respondents,
and WHEREAS, City staff ranked the firms and scheduled oral presentations for each firm, and WHEREAS, City staff is recommending that the City contract with Corzo Castella Carballo Thompson
Salman, P.A. (C3TS) for planning services, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AS FOLLOWS: Page 108 of 290
Section 1. ADOPTION OF REPRESENTATIONS: The foregoing Whereas paragraphs are hereby ratified and confirmed as being true, and the same are hereby made a specific part of this Resolution.
19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 Section 2. AUTHORIZATION. The City Council of the City of Miami Gardens hereby authorizes
the City Manager to negotiate and execute a non-exclusive continuing contract with Corzo Castella Carballo Thompson Salman, P.A. (C3TS) for planning services. Section 3. EFFECTIVE DATE:
This Resolution shall take effect immediately upon its final passage. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS AT ITS REGULAR MEETING HELD ON FEBRUARY 25,
2009. _________________________________ SHIRLEY GIBSON, MAYOR ATTEST: _________________________________ RONETTA TAYLOR, CMC, CITY CLERK PREPARED BY: SONJA KNIGHTON DICKENS, ESQ. City
Attorney SPONSORED BY: DANNY CREW, CITY MANAGER MOVED BY:_____________________ VOTE: _____ 52 Mayor Shirley Gibson (Yes) ___(No) 53 Vice Mayor Barbara Watson (Yes) ___(No) Page 109 of
290
54 Councilman Melvin L. Bratton (Yes) ___(No) 55 Councilman Aaron Campbell (Yes) ___(No) 56 Councilman Oliver Gilbert, III (Yes) ___(No) 57 Councilwoman Sharon Pritchett (Yes) ___(No)
58 Councilman André Williams (Yes) ___(No) 59 60 61 SKD/teh 8351045_1.DOC Page 110 of 290
CITY OF MIAMI GARDENS PROCUREMENT DEPARTMENT CUMULATION EVALUATION RANKING SHEET (excluding Architectural services) RFP#08-09-006 Continuing Architectural, Engineering, Surveying & Planning
Services Consultant Landscape Architect Civil Engineer Electrical-Mechanical Environmental Structural Traffic Survey Planning Craven Thompson 434.0 – 2 442.5 -1 425.5 -2 436.0 -1 447.0
-1 Kimley-Horn 411.0 – 4 431.0 -3 427.0 -1 422.0 -2 428.0 -2 400.0 -4 URS Corp 399.5 – 5 433.0 -2 420.5 -3 423.0 -3 411.0 -3 412.0 -3 401.0 -3 368.0 -3 CPZ Architect 424.0 – 3 431.5
-2 Glatting Jackson 445.0 -1 Chen & Assoc 415.5 -4 396.5 -4 403.0 -4 R.J. Behar 400.0 -5 389.5 -4 375.5 -5 Triangle Assoc 342.0 -4 247.0 -4 Basulto & Assoc 434.5 -1 Corradino Group 442.0
-1 421.5 -2 C3TS 411.5 -2 Calvin Giordano 426.5 -1 Committee recommendation is as follows: Landscape Architect Civil Engineer Electrical & Mechanical Environmental Structural Traffic
Glatting Jackson Craven Thompson Basulto & Assoc Kimley-Horn Craven Thompson Corradino Group Craven Thompson URS Corp CPZ Architect Craven Thompson Kimley-Horn Kimley-Horn CPZ Architect
Kimley-Horn URS Corp URS Corp URS Corp URS Corp Kimley-Horn Chen & Assoc Survey Planning Craven Thompson Calvin Giordano Corradino Group C3TS URS Corp URS Corp Page 111 of 290
Consultant e-mail contact Disciplines REFERENCES references references Zyscovich Architects bernard@zyscovich.com Bernard Zyscovich all -subs aaponte@wpb.org oaluko@miamigov.com kentbonde@ci.miami-be
ach.fl.us Woolpert, Inc. bryan.dejesus@woolpert.com Bryan Dejesus surveying Triangel Assoc. TAI oquintana@triangleassociates.cc Osiris Quintana all -subs giuseppe.noto@dot.state.fl.us
marcosr@miami.dade.gov acarreno@rcpdesign.com The Architects Group TAG tagdbi@bellsouth.net Pedro Ramos A -LA-Elec E-Mech E-LEED Cubellis, Inc. msynalovski@cubellis.com Manual Synalovski
all -subs (except traffic) C3TS rcastella@c3ts.com Ramon Castella all -2 sub LA & survey abalogun@cityofsouthmiami.net oaluko@miamigov.com bbutler@plantation.org Metric Engineering rantelo@metriceng.
com Enrique Antelo Civ E-Env E-Struc E-Geo E Axioma3Architects edc@axioma3.com Eduardo Castineira Architect Triangle Surveying & Mapping john@trianglesm.com John Liptak Surveying Land
Design South bcurrie@landdesignsouth.com Brad Currie Planning Glatting Jackson KercherAngln cperez@glatting.com David Barth Land Architect hgregg@miamidade.gov oluna@cityofhomestead.com
dabderhalden@cityofsunrise.org Calvin, Giordano & Assoc seichner@calvin-giordano.com Shelley Eichner all-subs (except arch & Mech E) rbenford@cityofwestpark.org dbarrett@westonfl.org
carpentere@cityofdoral.com The Russell Partnership Inc. tholt@trp-inc.com Terry Holt architect Chen & Associates mbuick@chenandassociates.com Michael Buick Civ E-Env E-Traff E -GIS carladixon@miamibe
achfl.gov zully.hemeyer@islamorada.fl.us helen.gray@copbfl.com EDAW Inc ellen.heath@edaw.com Ellen Heath planning Mellgren Planning Group michele@tmpgplanning.com Michele Mellgren planning
The Corradino Group jmcorradino@corradino.com Joesph Corradino Civ E-Env E-traff E-Geo -Survey kogonn@cityofdoral-fl.gov fernandovasquez@miamibeachfl.gov rwilliams@palmettobay-fl.gov
Iler Planning Group henry@ipgplan.com Henry Iler Land A-Survey-Planning cbaia@deerfield-beach.com mayor@floridacityfl.gov kogonn@cityofdoral-fl.gov BEA Architects jc@beai.com John Colao
Architect Craven Thompson & Assoc rcole@craventhompson.com Robert Cole Land A-Struc E-Survey-Geo E jfoglesong@broward.org harrish@oaklandparkfl.org agarcia@broward.org EAC Consulting,
Inc rcrooks@eacconsult.com Rick Crooks Civ E-Env E-Struc E-Survey-Aqu-Geo E ACAI Associates, Inc. cbaldwin@acaiworld.com Cindy Baldwin All (except traff & survey -Env E) Marlin Engineering
Inc rsoria@marlinengineering.com Ramon Soria Civ E-Traff E-Survey-Const E Spillis Candela DMJM paul.reinarman@aecom.com Paul Reinarman Arch-Land A-Civ E-Elec E-Mech E-Struc E jvera@sibfl.net
jkurlancheek@keybiscayne.fl.gov skipcamp@colliergov.net CPZ Architect, Inc. chris@cpzarchitects.com Chris Zimmerman Arch-Land A-Civ E-Elec E-Mech E-Struc E emilio_desimone@davie-fl.gov
rm@ci.coral-springs.fl.us cbarbera@hollywoodfl.org R.J. Behar & Company bbehar@rjbehar.com Robert Behar Civ E-Env E-Struc E-Traff E jehernandez@ci.hialeah.fl.us hbarnes@fortlauderdale.gov
phila@lauderdalelakes.org URS Corp Soutern michael_nardone@urscorp.com Michael Nardone All alnielson@bellsouth.net hiep.huynh@citynmb.com kingersoll@coralgables.com Rodirguez Peterson
& Porras Arch. orodriguez@rpparchitects.com Orestes Rodriguez Arch-Land A-Elec E-Mech EPBS&J hpalonso@pbsj.com Humberto Alonso Arch-Land A-Elec E-Mech E-Traff E-Plan Keith & Schnars
rcohn@keithandschnars.com Robert Cohn All Nexus Design Group LLC ghong@nexusdesigngroup.com Gregory Hong Architect GBF Engineering michael.melendez@gbfinc.net Michael Melendez All Eng
srv include aquatic eng Laakdas/Yohalem Engineering lakdas22@bellsouth.net Lakdas Nanayakkara Struc E Bermello Ajamil & Partners elamas@bermelloajamil.com Eduardo Lamas All lferrer@coralgables.com
esoroka@cityofaventura.com agarcia@palmettobay-fl.gov Ideal Architectural Design mariag05@idealarchitecturaldesign.com Maria Gonzalez All McMahon Transportation Eng john.kim@mcmtrans.com
John Kim Traff E Basulto & Assoc. rbasulto@basulto.com Rene Basulto MPE -E Design Tech Int'l Inc. hermanc@dtiarchitects.com Herman Chaviano Arch -Land A -Plan & schedule CSA Group allorente@csagroup.
com Albert Llorente All Except traffic Kimley-Horn & Assoc gary.ratay@kimley-horn.com Gary Ratay Land A-Civ E-Env E-Struc E-Traff E-Survey phila@lauderdalelakes.org rwillaims@palmettobay-fl.gov
rcasals@cutlerbay-fl.gov Craig A. Smith & Assoc. ssmith@craigasmith.com Stephen Smith Civ E-Survey -other BCC Engineering mbenitez@bcceng.com Manual Benitez All Eng & surveying Southeast
Design Assoc mperez@architectmiami.com Manual Perez-Vichot Arch-Land A-Civ E-Elec E-Struc E-Mech E David Plumber & Assoc dpa@dplummer.com Timothy Plummer Civ E -Traff E Red Design Gourp
rdg@reddesigngroup.net Eduardo Muhina Arch Page 112 of 290
1515 NW 167 Street, Building 5 Suite 200 Miami Gardens, Florida 33169 City of Miami Gardens Agenda Cover Memo Council Meeting Date: February 25, 2009 Item Type: Resolution Ordinance
Other X Fiscal Impact: Yes No Ordinance Reading: 1st Reading 2nd Reading X Public Hearing: Yes No Yes No X Funding Source: All City Funds Advertising Requirement: Yes No X Contract/P.O.
Required: Yes No RFP/RFQ/Bid #: RFQ#0809006 Continuing Architectural, Engineering, Surveying & Planning Services – Architectural Services X Sponsor Name Dr. Danny Cre City Manager w,
Department: Procurement Short Title: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE A NON-EXCLUSIVE CONTINUING
CONTRACT WITH CALVIN, GIORDANO & ASSOCIATES, INC., FOR PLANNING SERVICES; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING AN EFFECTIVE DATE. Staff Summary: The City’s current
contracts for continuing professional architectural, engineering, planning services were awarded for five years and are due to expire, however the City continues to require the services
of these professional consultants. Some of the projects requiring architectural services include City Hall, Fleet Facility, Parks. Council awarded architectural services on January 28,
2009. Staff recommends contracting with four firms for landscape architectural services and civil engineering services; and three firms for environmental, traffic, mechanical, electrical,
structural, planning and surveying services Staff prepared specifications to retain professional consultants to provide services required underd a non-exclusive services contract. The
request for qualifications was prepared in accourdance with Florida Statute 287.055 Consultants’ Competitive Negotiation Act. The RFQ 08-09-006 was advertised on ITEM J-7) CONSENT AGENDA
RESOLUTION Continuing Contract w/Calvin Giordano & Assoc. Page 113 of 290
1515 NW 167 Street, Building 5 Suite 200 Miami Gardens, Florida 33169 November 16, 2008. A broadcast notice was sent to 2,998 vendors. One hundred forty proposal packages were requested.
The proposals were opened on October 16, 2008. Twenty-two proposals were received and publicity read for architectural services. A copy of the proposal document and submittals are available
at the assistant to the mayor and council’s office for review. A selection/evlatuion committee consisting of five two-member teams. Each team provided one score. The teams consisted
of: Tom Ruiz, Public Works Director and Marianna Pitiriciu, City Engineer; Daniel Rosemond Intermin Asst. City Manager and Elizabeth Valera, Community Loan Program Manager; Vernita Nelson,
Intermin Asst. City Manager; Jay Marder, Planning & Zoning Director and Bhairvi Pandya, Senior Planner; and Antranette Pierre, Special Projects Director and Jimmie Allen, Project Manager.
Each team was provided the evalution ranking sheet, proposals, copy of the solicitation and instructions as to the ranking process. The ranking sheets were returned to procurement on
November 14, 2009. At which time the scores were combined and totaled. A committee meeting was held on November 21, 2009 to discuss how many firms should be short listed. Scheduling
oral presentations for architectural firms, deciding questions to ask the short listed firms were also discussed. Oral presentations were scheduled for January 26, 2009 and January 27,
2009. The individual committee members performed site visits to projects that the short listed architectural and engineering firms had either designed and or planned. Each member received
favorable remarks from the owner or the owner’s representative. Procurement sent reference checks to the references of all of the firms that were short listed. References received were
all favorable. Each firm was given the list of questions and between thirty and ten minutes for their presentation the schedule was as follows: Schedules of presentations on January
26, 2009, are as follows: Time Consultant Discipline(s) 9:00‐9:45 a.m. Craven Thompson & Assoc. 30 Minutes presentation time Landscape Architect; Civil; Environmental; Structural & Survey
10:00‐10:45 a.m. Kimley‐Horn & Assoc. 30 Minutes presentation time Landscape Architect; Civil; Environmental; Structural; Traffic; & Survey 11:00‐11:45 a.m. URS Corporation Southern
30 Minutes presentation time Landscape Architect; Civil; Environmental; Electrical‐Mechanical; Structural; Traffic; Planning & Survey 1:30‐2:00 p.m. CPZ Architect – 15 Minutes presentation
time Landscape Architect; Electrical‐Mechanical 2:15‐2:45 p.m. Chen & Assoc – 15 Minutes presentation time Civil; Environmental & Traffic Page 114 of 290
1515 NW 167 Street, Building 5 Suite 200 Miami Gardens, Florida 33169 Schedules of presentations on January 27, 2009, are as follows: Time Consultant Discipline(s) 9:00‐9:30 a.m. Corradino
Group – 15 Minutes presentation time Traffic & Survey 9:45‐10:15 a.m. R.J. Behar & Company – 15 Minutes presentation time Civil; Structural; & Traffic 10:30‐11:00 a.m. Triangle Assoc.
– 15 Minutes presentation time Electrical‐Mechanical; & Planning 11:15‐11:45 a.m. Basulto & Assoc. – 10 Minutes presentation time Electrical‐Mechanical 1:30‐1:50 p.m. C3TS – 10 Minutes
presentation time Planning 2:00‐2:25 p.m. Calvin Giordano – 10 Minutes presentation time Planning 2:30‐3:00 p.m. Glatting Jackson – 10 Minutes presentation time Landscape Architect 3:10‐3:30
p.m. Iler Planning Group* – 10 Minutes presentation time Planning *The Iler Planning Group requested withdrawal from consideration Upon conclusion of the oral presentations, the committee
ranked the firms for each discipline The results are attached as Exhibit B. Proposed Action: That the City Council approve the attached resolution authorizing the City Manager to negotiate
and execute a non-exclusive continuing contract with Calvin, Giordano & Associates, Inc., located in Ft. Lauderdale, FL for planning services. Attachment: A list of proposers are attached
as Exhibit A. Results from the oral presentations are attached as Exhibit B. Page 115 of 290
RESOLUTION No. 2009-A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE A NONEXCLUSIVE CONTINUING CONTRACT WITH
CALVIN, GIORDANO & ASSOCIATES, INC., FOR PLANNING SERVICES; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING AN EFFECTIVE DATE. WHEREAS, the City currently operates under continuing
professional contracts for architectural engineering, and planning services, and 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 WHEREAS, these contracts will expire soon, and WHEREAS,
City staff has issued Request For Qualification #08-09-006 in accordance with Section 287.055, Florida Statutes, the Consultants’ Competitive Negotiation Act (“CCNA”), and WHEREAS, the
proposal was for various services including architectural services, engineering services, planning and surveying services, and WHEREAS, the City received a total of twenty-two (22) proposals
relating to architectural services, and WHEREAS, a selection/evaluation committee consisting of City staff was formed and ranked the respondents, and WHEREAS, City staff ranked the firms
and scheduled oral presentations for each firm, and WHEREAS, City staff is recommending that the City contract with Calvin, Giordano & Associates, Inc., for planning services, NOW THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AS FOLLOWS: Page 116 of 290
Section 1. ADOPTION OF REPRESENTATIONS: The foregoing Whereas paragraphs are hereby ratified and confirmed as being true, and the same are hereby made a specific part of this Resolution.
19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 Section 2. AUTHORIZATION. The City Council of the City of Miami Gardens hereby authorizes
the City Manager to negotiate and execute a non-exclusive continuing contract with Calvin, Giordano & Associates, Inc., for planning services. Section 3. EFFECTIVE DATE: This Resolution
shall take effect immediately upon its final passage. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS AT ITS REGULAR MEETING HELD ON FEBRUARY 25, 2009. ___________________________
______ SHIRLEY GIBSON, MAYOR ATTEST: _________________________________ RONETTA TAYLOR, CMC, CITY CLERK PREPARED BY: SONJA KNIGHTON DICKENS, ESQ. City Attorney SPONSORED BY: DANNY CREW,
CITY MANAGER MOVED BY:_____________________ VOTE: _____ 51 Mayor Shirley Gibson Gibson (Yes) ___(No) 52 Vice Mayor Barbara Watson (Yes) ___(No) 53 Councilman Melvin L. Bratton (Yes)
___(No) 54 Councilman Aaron Campbell (Yes) ___(No) Page 117 of 290
55 Councilman Oliver Gilbert, III (Yes) ___(No) 56 Councilwoman Sharon Pritchett (Yes) ___(No) 57 Councilman André Williams (Yes) ___(No) 58 59 60 SKD/teh 8351060_1.DOC Page 118 of 290
CITY OF MIAMI GARDENS PROCUREMENT DEPARTMENT CUMULATION EVALUATION RANKING SHEET (excluding Architectural services) RFP#08-09-006 Continuing Architectural, Engineering, Surveying & Planning
Services Consultant Landscape Architect Civil Engineer Electrical-Mechanical Environmental Structural Traffic Survey Planning Craven Thompson 434.0 – 2 442.5 -1 425.5 -2 436.0 -1 447.0
-1 Kimley-Horn 411.0 – 4 431.0 -3 427.0 -1 422.0 -2 428.0 -2 400.0 -4 URS Corp 399.5 – 5 433.0 -2 420.5 -3 423.0 -3 411.0 -3 412.0 -3 401.0 -3 368.0 -3 CPZ Architect 424.0 – 3 431.5
-2 Glatting Jackson 445.0 -1 Chen & Assoc 415.5 -4 396.5 -4 403.0 -4 R.J. Behar 400.0 -5 389.5 -4 375.5 -5 Triangle Assoc 342.0 -4 247.0 -4 Basulto & Assoc 434.5 -1 Corradino Group 442.0
-1 421.5 -2 C3TS 411.5 -2 Calvin Giordano 426.5 -1 Committee recommendation is as follows: Landscape Architect Civil Engineer Electrical & Mechanical Environmental Structural Traffic
Glatting Jackson Craven Thompson Basulto & Assoc Kimley-Horn Craven Thompson Corradino Group Craven Thompson URS Corp CPZ Architect Craven Thompson Kimley-Horn Kimley-Horn CPZ Architect
Kimley-Horn URS Corp URS Corp URS Corp URS Corp Kimley-Horn Chen & Assoc Survey Planning Craven Thompson Calvin Giordano Corradino Group C3TS URS Corp URS Corp Page 119 of 290
Consultant e-mail contact Disciplines REFERENCES references references Zyscovich Architects bernard@zyscovich.com Bernard Zyscovich all -subs aaponte@wpb.org oaluko@miamigov.com kentbonde@ci.miami-be
ach.fl.us Woolpert, Inc. bryan.dejesus@woolpert.com Bryan Dejesus surveying Triangel Assoc. TAI oquintana@triangleassociates.cc Osiris Quintana all -subs giuseppe.noto@dot.state.fl.us
marcosr@miami.dade.gov acarreno@rcpdesign.com The Architects Group TAG tagdbi@bellsouth.net Pedro Ramos A -LA-Elec E-Mech E-LEED Cubellis, Inc. msynalovski@cubellis.com Manual Synalovski
all -subs (except traffic) C3TS rcastella@c3ts.com Ramon Castella all -2 sub LA & survey abalogun@cityofsouthmiami.net oaluko@miamigov.com bbutler@plantation.org Metric Engineering rantelo@metriceng.
com Enrique Antelo Civ E-Env E-Struc E-Geo E Axioma3Architects edc@axioma3.com Eduardo Castineira Architect Triangle Surveying & Mapping john@trianglesm.com John Liptak Surveying Land
Design South bcurrie@landdesignsouth.com Brad Currie Planning Glatting Jackson KercherAngln cperez@glatting.com David Barth Land Architect hgregg@miamidade.gov oluna@cityofhomestead.com
dabderhalden@cityofsunrise.org Calvin, Giordano & Assoc seichner@calvin-giordano.com Shelley Eichner all-subs (except arch & Mech E) rbenford@cityofwestpark.org dbarrett@westonfl.org
carpentere@cityofdoral.com The Russell Partnership Inc. tholt@trp-inc.com Terry Holt architect Chen & Associates mbuick@chenandassociates.com Michael Buick Civ E-Env E-Traff E -GIS carladixon@miamibe
achfl.gov zully.hemeyer@islamorada.fl.us helen.gray@copbfl.com EDAW Inc ellen.heath@edaw.com Ellen Heath planning Mellgren Planning Group michele@tmpgplanning.com Michele Mellgren planning
The Corradino Group jmcorradino@corradino.com Joesph Corradino Civ E-Env E-traff E-Geo -Survey kogonn@cityofdoral-fl.gov fernandovasquez@miamibeachfl.gov rwilliams@palmettobay-fl.gov
Iler Planning Group henry@ipgplan.com Henry Iler Land A-Survey-Planning cbaia@deerfield-beach.com mayor@floridacityfl.gov kogonn@cityofdoral-fl.gov BEA Architects jc@beai.com John Colao
Architect Craven Thompson & Assoc rcole@craventhompson.com Robert Cole Land A-Struc E-Survey-Geo E jfoglesong@broward.org harrish@oaklandparkfl.org agarcia@broward.org EAC Consulting,
Inc rcrooks@eacconsult.com Rick Crooks Civ E-Env E-Struc E-Survey-Aqu-Geo E ACAI Associates, Inc. cbaldwin@acaiworld.com Cindy Baldwin All (except traff & survey -Env E) Marlin Engineering
Inc rsoria@marlinengineering.com Ramon Soria Civ E-Traff E-Survey-Const E Spillis Candela DMJM paul.reinarman@aecom.com Paul Reinarman Arch-Land A-Civ E-Elec E-Mech E-Struc E jvera@sibfl.net
jkurlancheek@keybiscayne.fl.gov skipcamp@colliergov.net CPZ Architect, Inc. chris@cpzarchitects.com Chris Zimmerman Arch-Land A-Civ E-Elec E-Mech E-Struc E emilio_desimone@davie-fl.gov
rm@ci.coral-springs.fl.us cbarbera@hollywoodfl.org R.J. Behar & Company bbehar@rjbehar.com Robert Behar Civ E-Env E-Struc E-Traff E jehernandez@ci.hialeah.fl.us hbarnes@fortlauderdale.gov
phila@lauderdalelakes.org URS Corp Soutern michael_nardone@urscorp.com Michael Nardone All alnielson@bellsouth.net hiep.huynh@citynmb.com kingersoll@coralgables.com Rodirguez Peterson
& Porras Arch. orodriguez@rpparchitects.com Orestes Rodriguez Arch-Land A-Elec E-Mech EPBS&J hpalonso@pbsj.com Humberto Alonso Arch-Land A-Elec E-Mech E-Traff E-Plan Keith & Schnars
rcohn@keithandschnars.com Robert Cohn All Nexus Design Group LLC ghong@nexusdesigngroup.com Gregory Hong Architect GBF Engineering michael.melendez@gbfinc.net Michael Melendez All Eng
srv include aquatic eng Laakdas/Yohalem Engineering lakdas22@bellsouth.net Lakdas Nanayakkara Struc E Bermello Ajamil & Partners elamas@bermelloajamil.com Eduardo Lamas All lferrer@coralgables.com
esoroka@cityofaventura.com agarcia@palmettobay-fl.gov Ideal Architectural Design mariag05@idealarchitecturaldesign.com Maria Gonzalez All McMahon Transportation Eng john.kim@mcmtrans.com
John Kim Traff E Basulto & Assoc. rbasulto@basulto.com Rene Basulto MPE -E Design Tech Int'l Inc. hermanc@dtiarchitects.com Herman Chaviano Arch -Land A -Plan & schedule CSA Group allorente@csagroup.
com Albert Llorente All Except traffic Kimley-Horn & Assoc gary.ratay@kimley-horn.com Gary Ratay Land A-Civ E-Env E-Struc E-Traff E-Survey phila@lauderdalelakes.org rwillaims@palmettobay-fl.gov
rcasals@cutlerbay-fl.gov Craig A. Smith & Assoc. ssmith@craigasmith.com Stephen Smith Civ E-Survey -other BCC Engineering mbenitez@bcceng.com Manual Benitez All Eng & surveying Southeast
Design Assoc mperez@architectmiami.com Manual Perez-Vichot Arch-Land A-Civ E-Elec E-Struc E-Mech E David Plumber & Assoc dpa@dplummer.com Timothy Plummer Civ E -Traff E Red Design Gourp
rdg@reddesigngroup.net Eduardo Muhina Arch Page 120 of 290
1515 NW 167 Street, Building 5 Suite 200 Miami Gardens, Florida 33169 City of Miami Gardens Agenda Cover Memo Council Meeting Date: February 25, 2009 Item Type: Resolution Ordinance
Other X Fiscal Impact: Yes No Ordinance Reading: 1st Reading 2nd Reading X Public Hearing: Yes No Yes No X Funding Source: All City Funds Advertising Requirement: Yes No X Contract/P.O.
Required: Yes No RFP/RFQ/Bid #: RFQ#0809006 Continuing Architectural, Engineering, Surveying & Planning Services – Architectural Services X Sponsor Name Dr. Danny Cre City Manager w,
Department: Procurement Short Title: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE A NON-EXCLUSIVE CONTINUING
CONTRACT WITH CHEN & ASSOCIATES CIVIL & ENVIRONMENTAL ENGINEERS FOR CIVIL, ENVIRONMENTAL AND TRAFFIC ENGINEERING SERVICES; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING AN
EFFECTIVE DATE. Staff Summary: The City’s current contracts for continuing professional architectural, engineering, planning services were awarded for five years and are due to expire,
however the City continues to require the services of these professional consultants. Some of the projects requiring architectural services include City Hall, Fleet Facility, Parks.
Council awarded architectural services on January 28, 2009. Staff recommends contracting with four firms for landscape architectural services and civil engineering services; and three
firms for environmental, traffic, mechanical, electrical, structural, planning and surveying services ITEM J-8) CONSENT AGENDA RESOLUTION Continuing Contract w/Chen & Assoc. Page 121
of 290
1515 NW 167 Street, Building 5 Suite 200 Miami Gardens, Florida 33169 Staff prepared specifications to retain professional consultants to provide services required underd a non-exclusive
services contract. The request for qualifications was prepared in accourdance with Florida Statute 287.055 Consultants’ Competitive Negotiation Act. The RFQ 08-09-006 was advertised
on November 16, 2008. A broadcast notice was sent to 2,998 vendors. One hundred forty proposal packages were requested. The proposals were opened on October 16, 2008. Twenty-two proposals
were received and publicity read for architectural services. A copy of the proposal document and submittals are available at the assistant to the mayor and council’s office for review.
A selection/evlatuion committee consisting of five two-member teams. Each team provided one score. The teams consisted of: Tom Ruiz, Public Works Director and Marianna Pitiriciu, City
Engineer; Daniel Rosemond Intermin Asst. City Manager and Elizabeth Valera, Community Loan Program Manager; Vernita Nelson, Intermin Asst. City Manager; Jay Marder, Planning & Zoning
Director and Bhairvi Pandya, Senior Planner; and Antranette Pierre, Special Projects Director and Jimmie Allen, Project Manager. Each team was provided the evalution ranking sheet, proposals,
copy of the solicitation and instructions as to the ranking process. The ranking sheets were returned to procurement on November 14, 2009. At which time the scores were combined and
totaled. A committee meeting was held on November 21, 2009
to discuss how many firms should be short listed. Scheduling oral presentations for architectural firms, deciding questions to ask the short listed firms were also discussed. Oral presentations
were scheduled for January 26, 2009 and January 27, 2009. The individual committee members performed site visits to projects that the short listed architectural and engineering firms
had either designed and or planned. Each member received favorable remarks from the owner or the owner’s representative. Procurement sent reference checks to the references of all of
the firms that were short listed. References received were all favorable. Each firm was given the list of questions and between thirty and ten minutes for their presentation the schedule
was as follows: Schedules of presentations on January 26, 2009, are as follows: Time Consultant Discipline(s) 9:00‐9:45 a.m. Craven Thompson & Assoc. 30 Minutes presentation time Landscape
Architect; Civil; Environmental; Structural & Survey 10:00‐10:45 a.m. Kimley‐Horn & Assoc. 30 Minutes presentation time Landscape Architect; Civil; Environmental; Structural; Traffic;
& Survey 11:00‐11:45 a.m. URS Corporation Southern 30 Minutes presentation time Landscape Architect; Civil; Environmental; Electrical‐Mechanical; Structural; Traffic; Planning & Survey
1:30‐2:00 p.m. CPZ Architect – 15 Minutes Landscape Architect; Electrical‐Mechanical Page 122 of 290
1515 NW 167 Street, Building 5 Suite 200 Miami Gardens, Florida 33169 presentation time 2:15‐2:45 p.m. Chen & Assoc – 15 Minutes presentation time Civil; Environmental & Traffic Schedules
of presentations on January 27, 2009, are as follows: Time Consultant Discipline(s) 9:00‐9:30 a.m. Corradino Group – 15 Minutes presentation time Traffic & Survey 9:45‐10:15 a.m. R.J.
Behar & Company – 15 Minutes presentation time Civil; Structural; & Traffic 10:30‐11:00 a.m. Triangle Assoc. – 15 Minutes presentation time Electrical‐Mechanical; & Planning 11:15‐11:45
a.m. Basulto & Assoc. – 10 Minutes presentation time Electrical‐Mechanical 1:30‐1:50 p.m. C3TS – 10 Minutes presentation time Planning 2:00‐2:25 p.m. Calvin Giordano – 10 Minutes presentation
time Planning 2:30‐3:00 p.m. Glatting Jackson – 10 Minutes presentation time Landscape Architect 3:10‐3:30 p.m. Iler Planning Group* – 10 Minutes presentation time Planning *The Iler
Planning Group requested withdrawal from consideration Upon conclusion of the oral presentations, the committee ranked the firms for each discipline The results are attached as Exhibit
B. Proposed Action: That the City Council approve the attached resolution authorizing the City Manager to negotiate and execute a non-exclusive continuing contract with Chen & Associates
Civil & Environmental Engineers, located in Miami Beach, FL for civil engineering services. Attachment: A list of proposers are attached as Exhibit A. Results from the oral presentations
are attached as Exhibit B. Page 123 of 290
RESOLUTION No. 2009-A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE A NONEXCLUSIVE CONTINUING CONTRACT WITH
CHEN & ASSOCIATES CIVIL & ENVIRONMENTAL ENGINEERS FOR CIVIL, ENVIRONMENTAL AND TRAFFIC ENGINEERING SERVICES; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City currently operates under continuing professional contracts for architectural engineering, and planning services, and 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 WHEREAS,
these contracts will expire soon, and WHEREAS, City staff has issued Request For Qualification #08-09-006 in accordance with Section 287.055, Florida Statutes, the Consultants’ Competitive
Negotiation Act (“CCNA”), and WHEREAS, the proposal was for various services including architectural services, engineering services, planning and surveying services, and WHEREAS, the
City received a total of twenty-two (22) proposals relating to architectural services, and WHEREAS, a selection/evaluation committee consisting of City staff was formed and ranked the
respondents, and WHEREAS, City staff ranked the firms and scheduled oral presentations for each firm, and WHEREAS, City staff is recommending that the City contract with Chen & Associates
Civil & Environmental Engineers for civil, environmental and traffic engineering services, Page 124 of 290
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AS FOLLOWS: 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44
45 46 47 48 49 50 Section 1. ADOPTION OF REPRESENTATIONS: The foregoing Whereas paragraphs are hereby ratified and confirmed as being true, and the same are hereby made a specific part
of this Resolution. Section 2. AUTHORIZATION. The City Council of the City of Miami Gardens hereby authorizes the City Manager to negotiate and execute a non-exclusive continuing contract
with Chen & Associates Civil & Environmental Engineers for civil, environmental and traffic engineering services. Section 3. EFFECTIVE DATE: This Resolution shall take effect immediately
upon its final passage. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS AT ITS REGULAR MEETING HELD ON FEBRUARY 25, 2009. _________________________________ SHIRLEY
GIBSON, MAYOR ATTEST: _________________________________ RONETTA TAYLOR, CMC, CITY CLERK PREPARED PREPARED BY: SONJA KNIGHTON DICKENS, ESQ. City Attorney SPONSORED BY: DANNY CREW, CITY
MANAGER MOVED BY:_____________________ Page 125 of 290
51 VOTE: _____ 52 53 Mayor Shirley Gibson (Yes) ___(No) 54 Vice Mayor Barbara Watson (Yes) ___(No) 55 Councilman Melvin L. Bratton (Yes) ___(No) 56 Councilman Aaron Campbell (Yes) ___(No)
57 Councilman Oliver Gilbert, III (Yes) ___(No) 58 Councilwoman Sharon Pritchett (Yes) ___(No) 59 Councilman André Williams (Yes) ___(No) 60 61 62 SKD/teh 8350677_1.DOC Page 126 of 290
CITY OF MIAMI GARDENS PROCUREMENT DEPARTMENT CUMULATION EVALUATION RANKING SHEET (excluding Architectural services) RFP#08-09-006 Continuing Architectural, Engineering, Surveying & Planning
Services Consultant Landscape Architect Civil Engineer Electrical-Mechanical Environmental Structural Traffic Survey Planning Craven Thompson 434.0 – 2 442.5 -1 425.5 -2 436.0 -1 447.0
-1 Kimley-Horn 411.0 – 4 431.0 -3 427.0 -1 422.0 -2 428.0 -2 400.0 -4 URS Corp 399.5 – 5 433.0 -2 420.5 -3 423.0 -3 411.0 -3 412.0 -3 401.0 -3 368.0 -3 CPZ Architect 424.0 – 3 431.5
-2 Glatting Jackson 445.0 -1 Chen & Assoc 415.5 -4 396.5 -4 403.0 -4 R.J. Behar 400.0 -5 389.5 -4 375.5 -5 Triangle Assoc 342.0 -4 247.0 -4 Basulto & Assoc 434.5 -1 Corradino Group 442.0
-1 421.5 -2 C3TS 411.5 -2 Calvin Giordano 426.5 -1 Committee recommendation is as follows: Landscape Architect Civil Engineer Electrical & Mechanical Environmental Structural Traffic
Glatting Jackson Craven Thompson Basulto & Assoc Kimley-Horn Craven Thompson Corradino Group Craven Thompson URS Corp CPZ Architect Craven Thompson Kimley-Horn Kimley-Horn CPZ Architect
Kimley-Horn URS Corp URS Corp URS Corp URS Corp Kimley-Horn Chen & Assoc Survey Planning Craven Thompson Calvin Giordano Corradino Group C3TS URS Corp URS Corp Page 127 of 290
Consultant e-mail contact Disciplines REFERENCES references references Zyscovich Architects bernard@zyscovich.com Bernard Zyscovich all -subs aaponte@wpb.org oaluko@miamigov.com kentbonde@ci.miami-be
ach.fl.us Woolpert, Inc. bryan.dejesus@woolpert.com Bryan Dejesus surveying Triangel Assoc. TAI oquintana@triangleassociates.cc Osiris Quintana all -subs giuseppe.noto@dot.state.fl.us
marcosr@miami.dade.gov acarreno@rcpdesign.com The Architects Group TAG tagdbi@bellsouth.net Pedro Ramos A -LA-Elec E-Mech E-LEED Cubellis, Inc. msynalovski@cubellis.com Manual Synalovski
all -subs (except traffic) C3TS rcastella@c3ts.com Ramon Castella all -2 sub LA & survey abalogun@cityofsouthmiami.net oaluko@miamigov.com bbutler@plantation.org Metric Engineering rantelo@metriceng.
com Enrique Antelo Civ E-Env E-Struc E-Geo E Axioma3Architects edc@axioma3.com Eduardo Castineira Architect Triangle Surveying & Mapping john@trianglesm.com John Liptak Surveying Land
Design South bcurrie@landdesignsouth.com Brad Currie Planning Glatting Jackson KercherAngln cperez@glatting.com David Barth Land Architect hgregg@miamidade.gov oluna@cityofhomestead.com
dabderhalden@cityofsunrise.org Calvin, Giordano & Assoc seichner@calvin-giordano.com Shelley Eichner all-subs (except arch & Mech E) rbenford@cityofwestpark.org dbarrett@westonfl.org
carpentere@cityofdoral.com The Russell Partnership Inc. tholt@trp-inc.com Terry Holt architect Chen & Associates mbuick@chenandassociates.com Michael Buick Civ E-Env E-Traff E -GIS carladixon@miamibe
achfl.gov zully.hemeyer@islamorada.fl.us helen.gray@copbfl.com EDAW Inc ellen.heath@edaw.com Ellen Heath planning Mellgren Planning Group michele@tmpgplanning.com Michele Mellgren planning
The Corradino Group jmcorradino@corradino.com Joesph Corradino Civ E-Env E-traff E-Geo -Survey kogonn@cityofdoral-fl.gov fernandovasquez@miamibeachfl.gov rwilliams@palmettobay-fl.gov
Iler Planning Group henry@ipgplan.com Henry Iler Land A-Survey-Planning cbaia@deerfield-beach.com mayor@floridacityfl.gov kogonn@cityofdoral-fl.gov BEA Architects jc@beai.com John Colao
Architect Craven Thompson & Assoc rcole@craventhompson.com Robert Cole Land A-Struc E-Survey-Geo E jfoglesong@broward.org harrish@oaklandparkfl.org agarcia@broward.org EAC Consulting,
Inc rcrooks@eacconsult.com Rick Crooks Civ E-Env E-Struc E-Survey-Aqu-Geo E ACAI Associates, Inc. cbaldwin@acaiworld.com Cindy Baldwin All (except traff & survey -Env E) Marlin Engineering
Inc rsoria@marlinengineering.com Ramon Soria Civ E-Traff E-Survey-Const E Spillis Candela DMJM paul.reinarman@aecom.com Paul Reinarman Arch-Land A-Civ E-Elec E-Mech E-Struc E jvera@sibfl.net
jkurlancheek@keybiscayne.fl.gov skipcamp@colliergov.net CPZ Architect, Inc. chris@cpzarchitects.com Chris Zimmerman Arch-Land A-Civ E-Elec E-Mech E-Struc E emilio_desimone@davie-fl.gov
rm@ci.coral-springs.fl.us cbarbera@hollywoodfl.org R.J. Behar & Company bbehar@rjbehar.com Robert Behar Civ E-Env E-Struc E-Traff E jehernandez@ci.hialeah.fl.us hbarnes@fortlauderdale.gov
phila@lauderdalelakes.org URS Corp Soutern michael_nardone@urscorp.com Michael Nardone All alnielson@bellsouth.net hiep.huynh@citynmb.com kingersoll@coralgables.com Rodirguez Peterson
& Porras Arch. orodriguez@rpparchitects.com Orestes Rodriguez Arch-Land A-Elec E-Mech EPBS&J hpalonso@pbsj.com Humberto Alonso Arch-Land A-Elec E-Mech E-Traff E-Plan Keith & Schnars
rcohn@keithandschnars.com Robert Cohn All Nexus Design Group LLC ghong@nexusdesigngroup.com Gregory Hong Architect GBF Engineering michael.melendez@gbfinc.net Michael Melendez All Eng
srv include aquatic eng Laakdas/Yohalem Engineering lakdas22@bellsouth.net Lakdas Nanayakkara Struc E Bermello Ajamil & Partners elamas@bermelloajamil.com Eduardo Lamas All lferrer@coralgables.com
esoroka@cityofaventura.com agarcia@palmettobay-fl.gov Ideal Architectural Design mariag05@idealarchitecturaldesign.com Maria Gonzalez All McMahon Transportation Eng john.kim@mcmtrans.com
John Kim Traff E Basulto & Assoc. rbasulto@basulto.com Rene Basulto MPE -E Design Tech Int'l Inc. hermanc@dtiarchitects.com Herman Chaviano Arch -Land A -Plan & schedule CSA Group allorente@csagroup.
com Albert Llorente All Except traffic Kimley-Horn & Assoc gary.ratay@kimley-horn.com Gary Ratay Land A-Civ E-Env E-Struc E-Traff E-Survey phila@lauderdalelakes.org rwillaims@palmettobay-fl.gov
rcasals@cutlerbay-fl.gov Craig A. Smith & Assoc. ssmith@craigasmith.com Stephen Smith Civ E-Survey -other BCC Engineering mbenitez@bcceng.com Manual Benitez All Eng & surveying Southeast
Design Assoc mperez@architectmiami.com Manual Perez-Vichot Arch-Land A-Civ E-Elec E-Struc E-Mech E David Plumber & Assoc dpa@dplummer.com Timothy Plummer Civ E -Traff E Red Design Gourp
rdg@reddesigngroup.net Eduardo Muhina Arch Page 128 of 290
1515 NW 167 Street, Building 5 Suite 200 Miami Gardens, Florida 33169 City of Miami Gardens Agenda Cover Memo Council Meeting Date: February 25, 2009 Item Type: Resolution Ordinance
Other X Fiscal Impact: Yes No Ordinance Reading: 1st Reading 2nd Reading X Public Hearing: Yes No Yes No X Funding Source: All City Funds Advertising Requirement: Yes No X Contract/P.O.
Required: Yes No RFP/RFQ/Bid #: RFQ#0809006 Continuing Architectural, Engineering, Surveying & Planning Services – Architectural Services X Sponsor Name Dr. Danny Cre City Manager w,
Department: Procurement Short Title: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE A NON-EXCLUSIVE CONTINUING
CONTRACT WITH THE CORRADINO GROUP, INC., FOR TRAFFIC ENGINEERING AND SURVEYING SERVICES; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING AN EFFECTIVE DATE. Staff Summary: The
City’s current contracts for continuing professional architectural, engineering, planning services were awarded for five years and are due to expire, however the City continues to require
the services of these professional consultants. Some of the projects requiring architectural services include City Hall, Fleet Facility, Parks. Council awarded architectural services
on January 28, 2009. Staff recommends contracting with four firms for landscape architectural services and civil engineering services; and three firms for environmental, traffic, mechanical,
electrical, structural, planning and surveying services Staff prepared specifications to retain professional consultants to provide services required underd a non-exclusive services
contract. The request for qualifications was prepared in accourdance with Florida ITEM J-9) CONSENT AGENDA RESOLUTION Continuing Contract w/Corradino Group Inc. Page 129 of 290
1515 NW 167 Street, Building 5 Suite 200 Miami Gardens, Florida 33169 Statute 287.055 Consultants’ Competitive Negotiation Act. The RFQ 08-09-006 was advertised on November 16, 2008.
A broadcast notice was sent to 2,998 vendors. One hundred forty proposal packages were requested. The proposals were opened on October 16, 2008. Twenty-two proposals were received and
publicity read for architectural services. A copy of the proposal document and submittals are available at the assistant to the mayor and council’s office for review. A selection/evlatuion
committee consisting of five two-member teams. Each team provided one score. The teams consisted of: Tom Ruiz, Public Works Director and Marianna Pitiriciu, City Engineer; Daniel Rosemond
Intermin Asst. City Manager and Elizabeth Valera, Community Loan Program Manager; Vernita Nelson, Intermin Asst. City Manager; Jay Marder, Planning & Zoning Director and Bhairvi Pandya,
Senior Planner; and Antranette Pierre, Special Projects Director and Jimmie Allen, Project Manager. Each team was provided the evalution ranking sheet, proposals, copy of the solicitation
and instructions as to the ranking process. The ranking sheets were returned to procurement on November 14, 2009. At which time the scores were combined and totaled. A committee meeting
was held on November 21, 2009 to discuss how many firms should be short listed. Scheduling oral presentations for architectural firms, deciding questions to ask the short listed firms
were also discussed. Oral presentations were scheduled for January 26, 2009 and January 27, 2009. The individual committee members performed site visits to projects that the short listed
architectural and engineering firms had either designed and or planned. Each member received favorable remarks from the owner or the owner’s representative. Procurement sent reference
checks to the references of all of the firms that were short listed. References received were all favorable. Each firm was given the list of questions and between thirty and ten minutes
for their presentation the schedule was as follows: Schedules of presentations on January 26, 2009, are as follows: Time Consultant Discipline(s) 9:00‐9:45 a.m. Craven Thompson & Assoc.
30 Minutes presentation time Landscape Architect; Civil; Environmental; Structural & Survey 10:00‐10:45 a.m. Kimley‐Horn & Assoc. 30 Minutes presentation time Landscape Architect; Civil;
Environmental; Structural; Traffic; & Survey 11:00‐11:45 a.m. URS Corporation Southern 30 Minutes presentation time Landscape Architect; Civil; Environmental; Electrical‐Mechanical;
Structural; Traffic; Planning & Survey 1:30‐2:00 p.m. CPZ Architect – 15 Minutes presentation time Landscape Architect; Electrical‐Mechanical 2:15‐2:45 p.m. Chen & Assoc – 15 Minutes
Civil; Environmental & Traffic Page 130 of 290
1515 NW 167 Street, Building 5 Suite 200 Miami Gardens, Florida 33169 presentation time Schedules of presentations on January 27, 2009, are as follows: Time Consultant Discipline(s)
9:00‐9:30 a.m. Corradino Group – 15 Minutes presentation time Traffic & Survey 9:45‐10:15 a.m. R.J. Behar & Company – 15 Minutes presentation time Civil; Structural; & Traffic 10:30‐11:00
a.m. Triangle Assoc. – 15 Minutes presentation time Electrical‐Mechanical; & Planning 11:15‐11:45 a.m. Basulto & Assoc. – 10 Minutes presentation time Electrical‐Mechanical 1:30‐1:50
p.m. C3TS – 10 Minutes presentation time Planning 2:00‐2:25 p.m. Calvin Giordano – 10 Minutes presentation time Planning 2:30‐3:00 p.m. Glatting Jackson – 10 Minutes presentation time
Landscape Architect 3:10‐3:30 p.m. Iler Planning Group* – 10 Minutes presentation time Planning *The Iler Planning Group requested withdrawal from consideration Upon conclusion of the
oral presentations, the committee ranked the firms for each discipline The results are attached as Exhibit B. Proposed Action: That the City Council approve the attached resolution authorizing
the City Manager to negotiate and execute a non-exclusive continuing contract with The Corradino Group, Inc., located in Miami, FL for traffic engineering services and surveying services.
Attachment: A list of proposers are attached as Exhibit A. Results from the oral presentations are attached as Exhibit B. Page 131 of 290
RESOLUTION No. 2009-A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE A NONEXCLUSIVE CONTINUING CONTRACT WITH
THE CORRADINO GROUP, INC., FOR TRAFFIC ENGINEERING AND SURVEYING SERVICES; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING AN EFFECTIVE DATE. WHEREAS, the City currently operates
under continuing professional contracts for architectural engineering, and planning services, and 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 WHEREAS, these contracts will expire soon,
and WHEREAS, City staff has issued Request For Qualification #08-09-006 in accordance with Section 287.055, Florida Statutes, the Consultants’ Competitive Negotiation Act (“CCNA”), and
WHEREAS, the proposal was for various services including architectural services, engineering services, planning and surveying services, and WHEREAS, the City received a total of twenty-two
(22) proposals relating to architectural services, and WHEREAS, a selection/evaluation committee consisting of City staff was formed and ranked the respondents, and WHEREAS, City staff
ranked the firms and scheduled oral presentations for each firm, and WHEREAS, City staff is recommending that the City contract with The Corradino Group, Inc., for traffic engineering
and surveying services, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AS FOLLOWS: Page 132 of 290
Section 1. ADOPTION OF REPRESENTATIONS: The foregoing Whereas paragraphs are hereby ratified and confirmed as being true, and the same are hereby made a specific part of this Resolution.
19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 Section 2. AUTHORIZATION. The City Council of the City of Miami Gardens hereby authorizes
the City Manager to negotiate and execute a non-exclusive continuing contract with The Corradino Group, Inc., for traffic engineering and surveying services. Section 3. EFFECTIVE DATE:
This Resolution shall take effect immediately upon its final passage. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS AT ITS REGULAR MEETING HELD ON FEBRUARY 25,
2009. _________________________________ SHIRLEY GIBSON, MAYOR ATTEST: _________________________________ RONETTA TAYLOR, CMC, CITY CLERK PREPARED BY: SONJA KNIGHTON DICKENS, ESQ. City
Attorney SPONSORED BY: DANNY CREW, CITY MANAGER MOVED BY:_____________________ VOTE: _____ 52 Mayor Shirley Gibson (Yes) ___(No) 53 Vice Mayor Barbara Watson (Yes) ___(No) Page 133 of
290
54 Councilman Melvin L. Bratton (Yes) ___(No) 55 Councilman Aaron Campbell (Yes) ___(No) 56 Councilman Oliver Gilbert, III (Yes) ___(No) 57 Councilwoman Sharon Pritchett (Yes) ___(No)
58 Councilman André Williams (Yes) ___(No) 59 60 61 SKD/teh 8350888_1.DOC Page 134 of 290
CITY OF MIAMI GARDENS PROCUREMENT DEPARTMENT CUMULATION EVALUATION RANKING SHEET (excluding Architectural services) RFP#08-09-006 Continuing Architectural, Engineering, Surveying & Planning
Services Consultant Landscape Architect Civil Engineer Electrical-Mechanical Environmental Structural Traffic Survey Planning Craven Thompson 434.0 – 2 442.5 -1 425.5 -2 436.0 -1 447.0
-1 Kimley-Horn 411.0 – 4 431.0 -3 427.0 -1 422.0 -2 428.0 -2 400.0 -4 URS Corp 399.5 – 5 433.0 -2 420.5 -3 423.0 -3 411.0 -3 412.0 -3 401.0 -3 368.0 -3 CPZ Architect 424.0 – 3 431.5
-2 Glatting Jackson 445.0 -1 Chen & Assoc 415.5 -4 396.5 -4 403.0 -4 R.J. Behar 400.0 -5 389.5 -4 375.5 -5 Triangle Assoc 342.0 -4 247.0 -4 Basulto & Assoc 434.5 -1 Corradino Group 442.0
-1 421.5 -2 C3TS 411.5 -2 Calvin Giordano 426.5 -1 Committee recommendation is as follows: Landscape Architect Civil Engineer Electrical & Mechanical Environmental Structural Traffic
Glatting Jackson Craven Thompson Basulto & Assoc Kimley-Horn Craven Thompson Corradino Group Craven Thompson URS Corp CPZ Architect Craven Thompson Kimley-Horn Kimley-Horn CPZ Architect
Kimley-Horn URS Corp URS Corp URS Corp URS Corp Kimley-Horn Chen & Assoc Survey Planning Craven Thompson Calvin Giordano Corradino Group C3TS URS Corp URS Corp Page 135 of 290
Consultant e-mail contact Disciplines REFERENCES references references Zyscovich Architects bernard@zyscovich.com Bernard Zyscovich all -subs aaponte@wpb.org oaluko@miamigov.com kentbonde@ci.miami-be
ach.fl.us Woolpert, Inc. bryan.dejesus@woolpert.com Bryan Dejesus surveying Triangel Assoc. TAI oquintana@triangleassociates.cc Osiris Quintana all -subs giuseppe.noto@dot.state.fl.us
marcosr@miami.dade.gov acarreno@rcpdesign.com The Architects Group TAG tagdbi@bellsouth.net Pedro Ramos A -LA-Elec E-Mech E-LEED Cubellis, Inc. msynalovski@cubellis.com Manual Synalovski
all -subs (except traffic) C3TS rcastella@c3ts.com Ramon Castella all -2 sub LA & survey abalogun@cityofsouthmiami.net oaluko@miamigov.com bbutler@plantation.org Metric Engineering rantelo@metriceng.
com Enrique Antelo Civ E-Env E-Struc E-Geo E Axioma3Architects edc@axioma3.com Eduardo Castineira Architect Triangle Surveying & Mapping john@trianglesm.com John Liptak Surveying Land
Design South bcurrie@landdesignsouth.com Brad Currie Planning Glatting Jackson KercherAngln cperez@glatting.com David Barth Land Architect hgregg@miamidade.gov oluna@cityofhomestead.com
dabderhalden@cityofsunrise.org Calvin, Giordano & Assoc seichner@calvin-giordano.com Shelley Eichner all-subs (except arch & Mech E) rbenford@cityofwestpark.org dbarrett@westonfl.org
carpentere@cityofdoral.com The Russell Partnership Inc. tholt@trp-inc.com Terry Holt architect Chen & Associates mbuick@chenandassociates.com Michael Buick Civ E-Env E-Traff E -GIS carladixon@miamibe
achfl.gov zully.hemeyer@islamorada.fl.us helen.gray@copbfl.com EDAW Inc ellen.heath@edaw.com Ellen Heath planning Mellgren Planning Group michele@tmpgplanning.com Michele Mellgren planning
The Corradino Group jmcorradino@corradino.com Joesph Corradino Civ E-Env E-traff E-Geo -Survey kogonn@cityofdoral-fl.gov fernandovasquez@miamibeachfl.gov rwilliams@palmettobay-fl.gov
Iler Planning Group henry@ipgplan.com Henry Iler Land A-Survey-Planning cbaia@deerfield-beach.com mayor@floridacityfl.gov kogonn@cityofdoral-fl.gov BEA Architects jc@beai.com John Colao
Architect Craven Thompson & Assoc rcole@craventhompson.com Robert Cole Land A-Struc E-Survey-Geo E jfoglesong@broward.org harrish@oaklandparkfl.org agarcia@broward.org EAC Consulting,
Inc rcrooks@eacconsult.com Rick Crooks Civ E-Env E-Struc E-Survey-Aqu-Geo E ACAI Associates, Inc. cbaldwin@acaiworld.com Cindy Baldwin All (except traff & survey -Env E) Marlin Engineering
Inc rsoria@marlinengineering.com Ramon Soria Civ E-Traff E-Survey-Const E Spillis Candela DMJM paul.reinarman@aecom.com Paul Reinarman Arch-Land A-Civ E-Elec E-Mech E-Struc E jvera@sibfl.net
jkurlancheek@keybiscayne.fl.gov skipcamp@colliergov.net CPZ Architect, Inc. chris@cpzarchitects.com Chris Zimmerman Arch-Land A-Civ E-Elec E-Mech E-Struc E emilio_desimone@davie-fl.gov
rm@ci.coral-springs.fl.us cbarbera@hollywoodfl.org R.J. Behar & Company bbehar@rjbehar.com Robert Behar Civ E-Env E-Struc E-Traff E jehernandez@ci.hialeah.fl.us hbarnes@fortlauderdale.gov
phila@lauderdalelakes.org URS Corp Soutern michael_nardone@urscorp.com Michael Nardone All alnielson@bellsouth.net hiep.huynh@citynmb.com kingersoll@coralgables.com Rodirguez Peterson
& Porras Arch. orodriguez@rpparchitects.com Orestes Rodriguez Arch-Land A-Elec E-Mech EPBS&J hpalonso@pbsj.com Humberto Alonso Arch-Land A-Elec E-Mech E-Traff E-Plan Keith & Schnars
rcohn@keithandschnars.com Robert Cohn All Nexus Design Group LLC ghong@nexusdesigngroup.com Gregory Hong Architect GBF Engineering michael.melendez@gbfinc.net Michael Melendez All Eng
srv include aquatic eng Laakdas/Yohalem Engineering lakdas22@bellsouth.net Lakdas Nanayakkara Struc E Bermello Ajamil & Partners elamas@bermelloajamil.com Eduardo Lamas All lferrer@coralgables.com
esoroka@cityofaventura.com agarcia@palmettobay-fl.gov Ideal Architectural Design mariag05@idealarchitecturaldesign.com Maria Gonzalez All McMahon Transportation Eng john.kim@mcmtrans.com
John Kim Traff E Basulto & Assoc. rbasulto@basulto.com Rene Basulto MPE -E Design Tech Int'l Inc. hermanc@dtiarchitects.com Herman Chaviano Arch -Land A -Plan & schedule CSA Group allorente@csagroup.
com Albert Llorente All Except traffic Kimley-Horn & Assoc gary.ratay@kimley-horn.com Gary Ratay Land A-Civ E-Env E-Struc E-Traff E-Survey phila@lauderdalelakes.org rwillaims@palmettobay-fl.gov
rcasals@cutlerbay-fl.gov Craig A. Smith & Assoc. ssmith@craigasmith.com Stephen Smith Civ E-Survey -other BCC Engineering mbenitez@bcceng.com Manual Benitez All Eng & surveying Southeast
Design Assoc mperez@architectmiami.com Manual Perez-Vichot Arch-Land A-Civ E-Elec E-Struc E-Mech E David Plumber & Assoc dpa@dplummer.com Timothy Plummer Civ E -Traff E Red Design Gourp
rdg@reddesigngroup.net Eduardo Muhina Arch Page 136 of 290
1515 NW 167 Street, Building 5 Suite 200 Miami Gardens, Florida 33169 City of Miami Gardens Agenda Cover Memo Council Meeting Date: February 25, 2009 Item Type: Resolution Ordinance
Other X Fiscal Impact: Yes No Ordinance Reading: 1st Reading 2nd Reading X Public Hearing: Yes No Yes No X Funding Source: All City Funds Advertising Requirement: Yes No X Contract/P.O.
Required: Yes No RFP/RFQ/Bid #: RFQ#0809006 Continuing Architectural, Engineering, Surveying & Planning Services – Architectural Services X Sponsor Name Dr. Danny Cre City Manager w,
Department: Procurement Short Title: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE A NON-EXCLUSIVE CONTINUING
CONTRACT WITH CPZ ARCHITECTS, INC., FOR LANDSCAPE ARCHITECT, ELECTRICAL AND MECHANICAL ENGINEERING SERVICES; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING AN EFFECTIVE DATE.
Staff Summary: The City’s current contracts for continuing professional architectural, engineering, planning services were awarded for five years and are due to expire, however the City
continues to require the services of these professional consultants. Some of the projects requiring architectural services include City Hall, Fleet Facility, Parks. Council awarded architectural
services on January 28, 2009. Staff recommends contracting with four firms for landscape architectural services and civil engineering services; and three firms for environmental, traffic,
mechanical, electrical, structural, planning and surveying services Staff prepared specifications to retain professional consultants to provide services required underd a non-exclusive
services contract. The request for qualifications was prepared in accourdance with Florida
Statute 287.055 Consultants’ Competitive Negotiation Act. The RFQ 08-09-006 was advertised on November 16, 2008. A broadcast notice was sent to 2,998 vendors. One hundred forty proposal
packages were requested. The proposals were opened on October 16, 2008. twenty-two proposals ITEM J-10) CONSENT AGENDA RESOLUTION Continuing Contract w/CPZ Architects, Inc. Page 137
of 290
1515 NW 167 Street, Building 5 Suite 200 Miami Gardens, Florida 33169 were received and publicity readfor architectural services. A copy of the proposal document and submittals are available
at the assistant to the mayor and council’s office for review. A selection/evlatuion committee consisting of five two-member teams. Each team provided one score. The teams consisted
of: Tom Ruiz, Public Works Director and Marianna Pitiriciu, City Engineer; Daniel Rosemond Intermin Asst. City Manager and Elizabeth Valera, Community Loan Program Manager; Vernita Nelson,
Intermin Asst. City Manager; Jay Marder, Planning & Zoning Director and Bhairvi Pandya, Senior Planner; and Antranette Pierre, Special Projects Director and Jimmie Allen, Project Manager.
Each team was provided the evalution ranking sheet, proposals, copy of the solicitation and instructions as to the ranking process. The ranking sheets were returned to procurement on
November 14, 2009. At which time the scores were combined and totaled. A committee meeting was held on November 21, 2009 to discuss how many firms should be short listed. Scheduling
oral presentations for architectural firms, deciding questions to ask the short listed firms were also discussed. Oral presentations were scheduled for January 26, 2009 and January 27,
2009. The individual committee members performed site visits to projects that the short listed architectural and engineering firms had either designed and or planned. Each member received
favorable remarks from the owner or the owner’s representative. Procurement sent reference checks to the references of all of the firms that were short listed. References received were
all favorable. Each firm was given the list of questions and between thirty and ten minutes for their presentation the schedule was as follows: Schedules of presentations on January
26, 2009, are as follows: Time Consultant Discipline(s) 9:00‐9:45 a.m. Craven Thompson & Assoc. 30 Minutes presentation time Landscape Architect; Civil; Environmental; Structural & Survey
10:10:00‐10:45 a.m. Kimley‐Horn & Assoc. 30 Minutes presentation time Landscape Architect; Civil; Environmental; Structural; Traffic; & Survey 11:00‐11:45 a.m. URS Corporation Southern
30 Minutes presentation time Landscape Architect; Civil; Environmental; Electrical‐Mechanical; Structural; Traffic; Planning & Survey 1:30‐2:00 p.m. CPZ Architect – 15 Minutes presentation
time Landscape Architect; Electrical‐Mechanical 2:15‐2:45 p.m. Chen & Assoc – 15 Minutes presentation time Civil; Environmental & Traffic Page 138 of 290
1515 NW 167 Street, Building 5 Suite 200 Miami Gardens, Florida 33169 Schedules of presentations on January 27, 2009, are as follows: Time Consultant Discipline(s) 9:00‐9:30 a.m. Corradino
Group – 15 Minutes presentation time Traffic & Survey 9:45‐10:15 a.m. R.J. Behar & Company – 15 Minutes presentation time Civil; Structural; & Traffic 10:30‐11:00 a.m. Triangle Assoc.
– 15 Minutes presentation time Electrical‐Mechanical; & Planning 11:15‐11:45 a.m. Basulto & Assoc. – 10 Minutes presentation time Electrical‐Mechanical 1:30‐1:50 p.m. C3TS – 10 Minutes
presentation time Planning 2:00‐2:25 p.m. Calvin Giordano – 10 Minutes presentation time Planning 2:30‐3:00 p.m. Glatting Jackson – 10 Minutes presentation time Landscape Architect 3:10‐3:30
p.m. Iler Planning Group* – 10 Minutes presentation time Planning *The Iler Planning Group requested withdrawal from consideration Upon conclusion of the oral presentations, the committee
ranked the firms for each discipline The results are attached as Exhibit B. Proposed Action: That the City Council approve the attached resolution authorizing the City Manager to negotiate
and execute a non-exclusive continuing contract with with CPZ Architects, Inc., located in Plantation, FL for landscape architect; and electrical and mechanical engineering services.
Attachment: A list of proposers are attached as Exhibit A. Results from the oral presentations are attached as Exhibit B. Page 139 of 290
RESOLUTION No. 2009-A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE A NONEXCLUSIVE CONTINUING CONTRACT WITH
CPZ ARCHITECTS, INC., FOR ARCHITECTURAL SERVICES; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING AN EFFECTIVE DATE. WHEREAS, the City currently operates under continuing professional
contracts for architectural engineering, and planning services, and 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 WHEREAS, these contracts will expire soon, and WHEREAS, City staff has issued
a Request For Qualifications in accordance with Section 287.055, Florida Statutes, the Consultants’ Competitive Negotiation Act (“CCNA”), and WHEREAS, the proposal was for various services
including architectural services, engineering services, planning and surveying services, and WHEREAS, the City received a total of twenty-two (22) proposals relating to architectural
services, and WHEREAS, a selection/evaluation committee consisting of City staff was formed and ranked the respondents, and WHEREAS, City staff ranked the firms and scheduled oral presentations
for each firm, and WHEREAS, as it relates to architectural services, City staff is recommending that the City contract with CPZ Architects, Inc., for a non-exclusive continuing contract
for architectural services, Page 140 of 290
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AS FOLLOWS: 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44
45 46 47 48 49 50 51 Section 1. ADOPTION OF REPRESENTATIONS: The foregoing Whereas paragraphs are hereby ratified and confirmed as being true, and the same are hereby made a specific
part of this Resolution. Section 2. AUTHORIZATION. The City Council of the City of Miami Gardens hereby authorizes the City Manager to negotiate and execute a non-exclusive continuing
contract with CPZ Architects, Inc., for architectural services. Section 3. EFFECTIVE DATE: This Resolution shall take effect immediately upon its final passage. PASSED AND ADOPTED BY
THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS AT ITS REGULAR MEETING HELD ON JANUARY 28, 2009. _________________________________ SHIRLEY GIBSON, MAYOR ATTEST: _________________________________
RONETTA TAYLOR, CMC, CITY CLERK PREPARED BY: SONJA KNIGHTON DICKENS, ESQ. City Attorney SPONSORED SPONSORED BY: DANNY CREW, CITY MANAGER MOVED BY:_____________________ VOTE: _____ Page
141 of 290
52 Mayor Shirley Gibson (Yes) ___(No) 53 Vice Mayor Barbara Watson (Yes) ___(No) 54 Councilman Melvin L. Bratton (Yes) ___(No) 55 Councilman Aaron Campbell (Yes) ___(No) 56 Councilman
Oliver Gilbert, III (Yes) ___(No) 57 Councilwoman Sharon Pritchett (Yes) ___(No) 58 Councilman André Williams (Yes) ___(No) 59 60 61 SKD/teh 8324817_1.DOC Page 142 of 290
CITY OF MIAMI GARDENS PROCUREMENT DEPARTMENT CUMULATION EVALUATION RANKING SHEET (excluding Architectural services) RFP#08-09-006 Continuing Architectural, Engineering, Surveying & Planning
Services Consultant Landscape Architect Civil Engineer Electrical-Mechanical Environmental Structural Traffic Survey Planning Craven Thompson 434.0 – 2 442.5 -1 425.5 -2 436.0 -1 447.0
-1 Kimley-Horn 411.0 – 4 431.0 -3 427.0 -1 422.0 -2 428.0 -2 400.0 -4 URS Corp 399.5 – 5 433.0 -2 420.5 -3 423.0 -3 411.0 -3 412.0 -3 401.0 -3 368.0 -3 CPZ Architect 424.0 – 3 431.5
-2 Glatting Jackson 445.0 -1 Chen & Assoc 415.5 -4 396.5 -4 403.0 -4 R.J. Behar 400.0 -5 389.5 -4 375.5 -5 Triangle Assoc 342.0 -4 247.0 -4 Basulto & Assoc 434.5 -1 Corradino Group 442.0
-1 421.5 -2 C3TS 411.5 -2 Calvin Giordano 426.5 -1 Committee recommendation is as follows: Landscape Architect Civil Engineer Electrical & Mechanical Environmental Structural Traffic
Glatting Jackson Craven Thompson Basulto & Assoc Kimley-Horn Craven Thompson Corradino Group Craven Thompson URS Corp CPZ Architect Craven Thompson Kimley-Horn Kimley-Horn CPZ Architect
Kimley-Horn URS Corp URS Corp URS Corp URS Corp Kimley-Horn Chen & Assoc Survey Planning Craven Thompson Calvin Giordano Corradino Group C3TS URS Corp URS Corp Page 143 of 290
Consultant e-mail contact Disciplines REFERENCES references references Zyscovich Architects bernard@zyscovich.com Bernard Zyscovich all -subs aaponte@wpb.org oaluko@miamigov.com kentbonde@ci.miami-be
ach.fl.us Woolpert, Inc. bryan.dejesus@woolpert.com Bryan Dejesus surveying Triangel Assoc. TAI oquintana@triangleassociates.cc Osiris Quintana all -subs giuseppe.noto@dot.state.fl.us
marcosr@miami.dade.gov acarreno@rcpdesign.com The Architects Group TAG tagdbi@bellsouth.net Pedro Ramos A -LA-Elec E-Mech E-LEED Cubellis, Inc. msynalovski@cubellis.com Manual Synalovski
all -subs (except traffic) C3TS rcastella@c3ts.com Ramon Castella all -2 sub LA & survey abalogun@cityofsouthmiami.net oaluko@miamigov.com bbutler@plantation.org Metric Engineering rantelo@metriceng.
com Enrique Antelo Civ E-Env E-Struc E-Geo E Axioma3Architects edc@axioma3.com Eduardo Castineira Architect Triangle Surveying & Mapping john@trianglesm.com John Liptak Surveying Land
Design South bcurrie@landdesignsouth.com Brad Currie Planning Glatting Jackson KercherAngln cperez@glatting.com David Barth Land Architect hgregg@miamidade.gov oluna@cityofhomestead.com
dabderhalden@cityofsunrise.org Calvin, Giordano & Assoc seichner@calvin-giordano.com Shelley Eichner all-subs (except arch & Mech E) rbenford@cityofwestpark.org dbarrett@westonfl.org
carpentere@cityofdoral.com The Russell Partnership Inc. tholt@trp-inc.com Terry Holt architect Chen & Associates mbuick@chenandassociates.com Michael Buick Civ E-Env E-Traff E -GIS carladixon@miamibe
achfl.gov zully.hemeyer@islamorada.fl.us helen.gray@copbfl.com EDAW Inc ellen.heath@edaw.com Ellen Heath planning Mellgren Planning Group michele@tmpgplanning.com Michele Mellgren planning
The Corradino Group jmcorradino@corradino.com Joesph Corradino Civ E-Env E-traff E-Geo -Survey kogonn@cityofdoral-fl.gov fernandovasquez@miamibeachfl.gov rwilliams@palmettobay-fl.gov
Iler Planning Group henry@ipgplan.com Henry Iler Land A-Survey-Planning cbaia@deerfield-beach.com mayor@floridacityfl.gov kogonn@cityofdoral-fl.gov BEA Architects jc@beai.com John Colao
Architect Craven Thompson & Assoc rcole@craventhompson.com Robert Cole Land A-Struc E-Survey-Geo E jfoglesong@broward.org harrish@oaklandparkfl.org agarcia@broward.org EAC Consulting,
Inc rcrooks@eacconsult.com Rick Crooks Civ E-Env E-Struc E-Survey-Aqu-Geo E ACAI Associates, Inc. cbaldwin@acaiworld.com Cindy Baldwin All (except traff & survey -Env E) Marlin Engineering
Inc rsoria@marlinengineering.com Ramon Soria Civ E-Traff E-Survey-Const E Spillis Candela DMJM paul.reinarman@aecom.com Paul Reinarman Arch-Land A-Civ E-Elec E-Mech E-Struc E jvera@sibfl.net
jkurlancheek@keybiscayne.fl.gov skipcamp@colliergov.net CPZ Architect, Inc. chris@cpzarchitects.com Chris Zimmerman Arch-Land A-Civ E-Elec E-Mech E-Struc E emilio_desimone@davie-fl.gov
rm@ci.coral-springs.fl.us cbarbera@hollywoodfl.org R.J. Behar & Company bbehar@rjbehar.com Robert Behar Civ E-Env E-Struc E-Traff E jehernandez@ci.hialeah.fl.us hbarnes@fortlauderdale.gov
phila@lauderdalelakes.org URS Corp Soutern michael_nardone@urscorp.com Michael Nardone All alnielson@bellsouth.net hiep.huynh@citynmb.com kingersoll@coralgables.com Rodirguez Peterson
& Porras Arch. orodriguez@rpparchitects.com Orestes Rodriguez Arch-Land A-Elec E-Mech EPBS&J hpalonso@pbsj.com Humberto Alonso Arch-Land A-Elec E-Mech E-Traff E-Plan Keith & Schnars
rcohn@keithandschnars.com Robert Cohn All Nexus Design Group LLC ghong@nexusdesigngroup.com Gregory Hong Architect GBF Engineering michael.melendez@gbfinc.net Michael Melendez All Eng
srv include aquatic eng Laakdas/Yohalem Engineering lakdas22@bellsouth.net Lakdas Nanayakkara Struc E Bermello Ajamil & Partners elamas@bermelloajamil.com Eduardo Lamas All lferrer@coralgables.com
esoroka@cityofaventura.com agarcia@palmettobay-fl.gov Ideal Architectural Design mariag05@idealarchitecturaldesign.com Maria Gonzalez All McMahon Transportation Eng john.kim@mcmtrans.com
John Kim Traff E Basulto & Assoc. rbasulto@basulto.com Rene Basulto MPE -E Design Tech Int'l Inc. hermanc@dtiarchitects.com Herman Chaviano Arch -Land A -Plan & schedule CSA Group allorente@csagroup.
com Albert Llorente All Except traffic Kimley-Horn & Assoc gary.ratay@kimley-horn.com Gary Ratay Land A-Civ E-Env E-Struc E-Traff E-Survey phila@lauderdalelakes.org rwillaims@palmettobay-fl.gov
rcasals@cutlerbay-fl.gov Craig A. Smith & Assoc. ssmith@craigasmith.com Stephen Smith Civ E-Survey -other BCC Engineering mbenitez@bcceng.com Manual Benitez All Eng & surveying Southeast
Design Assoc mperez@architectmiami.com Manual Perez-Vichot Arch-Land A-Civ E-Elec E-Struc E-Mech E David Plumber & Assoc dpa@dplummer.com Timothy Plummer Civ E -Traff E Red Design Gourp
rdg@reddesigngroup.net Eduardo Muhina Arch Page 144 of 290
1515 NW 167 Street, Building 5 Suite 200 Miami Gardens, Florida 33169 City of Miami Gardens Agenda Cover Memo Council Meeting Date: February 25, 2009 Item Type: Resolution Ordinance
Other X Fiscal Impact: Yes No Ordinance Reading: 1st Reading 2nd Reading X Public Hearing: Yes No Yes No X Funding Source: All City Funds Advertising Requirement: Yes No X Contract/P.O.
Required: Yes No RFP/RFQ/Bid #: RFQ#0809006 Continuing Architectural, Engineering, Surveying & Planning Services – Architectural Services X Sponsor Name Dr. Danny Cre City Manager w,
Department: Procurement Short Title: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE A NON-EXCLUSIVE CONTINUING
CONTRACT WITH CRAVEN THOMPSON & ASSOCIATES, INC., FOR LANDSCAPE ARCHITECT, CIVIL, ENVIRONMENTAL AND STRUCTURAL ENGINEERING AND SURVEYING SERVICES; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS;
PROVIDING AN EFFECTIVE DATE. Staff Summary: The City’s current contracts for continuing continuing professional architectural, engineering, planning services were awarded for five years
and are due to expire, however the City continues to require the services of these professional consultants. Some of the projects requiring architectural services include City Hall,
Fleet Facility, Parks. Council awarded architectural services on January 28, 2009. Staff recommends contracting with four firms for landscape architectural services and civil engineering
services; and three firms for environmental, traffic, mechanical, electrical, structural, planning and surveying services ITEM J-11) CONSENT AGENDA RESOLUTION Continuing Contract w/Craven
Thompson & Assoc. Page 145 of 290
1515 NW 167 Street, Building 5 Suite 200 Miami Gardens, Florida 33169 Staff prepared specifications to retain professional consultants to provide services required underd a non-exclusive
services contract. The request for qualifications was prepared in accourdance with Florida Statute 287.055 Consultants’ Competitive Negotiation Act. The RFQ 08-09-006 was advertised
on November 16, 2008. A broadcast notice was sent to 2,998 vendors. One hundred forty proposal packages were requested. The proposals were opened on October 16, 2008. twenty-two proposals
were received and publicity readfor architectural services. A copy of the proposal document and submittals are available at the assistant to the mayor and council’s office for review.
A selection/evlatuion committee consisting of five two-member teams. Each team provided one score. The teams consisted of: Tom Ruiz, Public Works Director and Marianna Pitiriciu, City
Engineer; Daniel Rosemond Intermin Asst. City Manager and Elizabeth Valera, Community Loan Program Manager; Vernita Nelson, Intermin Asst. City Manager; Jay Marder, Planning & Zoning
Director and Bhairvi Pandya, Senior Planner; and Antranette Pierre, Special Projects Director and Jimmie Allen, Project Manager. Each team was provided the evalution ranking sheet, proposals,
copy of the solicitation and instructions as to the ranking process. The ranking sheets were returned to procurement on November 14, 2009. At which time the scores were combined and
totaled. A committee meeting was held on November 21, 2009 to discuss how many firms should be short listed. Scheduling oral presentations for architectural firms, deciding questions
to ask the short listed firms were also discussed. Oral presentations were scheduled for January 26, 2009 and January 27, 2009. The individual committee members performed site visits
to projects that the short listed architectural and engineering firms had either designed and or planned. Each member received favorable remarks from the owner or the owner’s representative.
Procurement sent reference checks to the references of all of the firms that were short listed. References received were all favorable. Each firm was given the list of questions and
between thirty and ten minutes for their presentation the schedule was as follows: Schedules of presentations on January 26, 2009, are as follows: Time Consultant Discipline(s) 9:00‐9:45
a.m. Craven Thompson & Assoc. 30 Minutes presentation time Landscape Architect; Civil; Environmental; Structural & Survey 10:00‐10:45 a.m. Kimley‐Horn & Assoc. 30 Minutes presentation
time Landscape Architect; Civil; Environmental; Structural; Traffic; & Survey 11:00‐11:45 a.m. URS Corporation Southern 30 Minutes presentation time Landscape Architect; Civil; Environmental;
Electrical‐Mechanical; Structural; Traffic; Planning & Survey 1:30‐2:00 p.m. CPZ Architect – 15 Minutes Landscape Architect; Electrical‐Mechanical Page 146 of 290
1515 NW 167 Street, Building 5 Suite 200 Miami Gardens, Florida 33169 presentation time 2:15‐2:45 p.m. Chen & Assoc – 15 Minutes presentation time Civil; Environmental & Traffic Schedules
of presentations on January 27, 2009, are as follows: Time Consultant Discipline(s) 9:00‐9:30 a.m. Corradino Group – 15 Minutes presentation time Traffic & Survey 9:45‐10:15 a.m. R.J.
Behar & Company – 15 Minutes presentation time Civil; Structural; & Traffic 10:30‐11:00 a.m. Triangle Assoc. – 15 Minutes presentation time Electrical‐Mechanical; & Planning 11:15‐11:45
a.m. Basulto & Assoc. – 10 Minutes presentation time Electrical‐Mechanical 1:30‐1:50 p.m. C3TS – 10 Minutes presentation time Planning 2:00‐2:25 p.m. Calvin Giordano – 10 Minutes presentation
time Planning 2:30‐3:00 p.m. Glatting Jackson – 10 Minutes presentation time Landscape Architect 3:10‐3:30 p.m. Iler Planning Group* – 10 Minutes presentation time Planning *The Iler
Planning Group requested withdrawal from consideration Upon conclusion of the oral presentations, the committee ranked the firms for each discipline The results are attached as Exhibit
B. Proposed Action: That the City Council approve the attached resolution authorizing the City Manager to negotiate and execute a non-exclusive continuing contract with with Craven Thompson
& Associates, Inc., located in Ft. Lauderdale, FL for landscape architect; civil engineering; environmental engineering; and structural engineering services and surveying services. Attachment:
A list of proposers are attached as Exhibit A. Results from the oral presentations are attached as Exhibit B. Page 147 of 290
1515 NW 167 Street, Building 5 Suite 200 Miami Gardens, Florida 33169 Page 148 of 290
RESOLUTION No. 2009-A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE A NONEXCLUSIVE CONTINUING CONTRACT WITH
CRAVEN THOMPSON & ASSOCIATES, INC., FOR LANDSCAPE ARCHITECT, CIVIL, ENVIRONMENTAL AND STRUCTURAL ENGINEERING AND SURVEYING SERVICES; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING
AN EFFECTIVE DATE. WHEREAS, the City currently operates under continuing professional contracts for architectural engineering, and planning services, and 1 2 3 4 5 6 7 8 9 10 11 12 13
14 15 16 17 WHEREAS, these contracts will expire soon, and WHEREAS, City staff has issued Request For Qualification #08-09-006 in accordance with Section 287.055, Florida Statutes, the
Consultants’ Competitive Negotiation Act (“CCNA”), and WHEREAS, the proposal was for various services including architectural services, engineering services, planning and surveying services,
and WHEREAS, the City received a total of twenty-two (22) proposals relating to architectural services, and WHEREAS, a selection/evaluation committee consisting of City staff was formed
and ranked the respondents, and WHEREAS, City staff ranked the firms and scheduled oral presentations for each firm, and WHEREAS, City staff is recommending that the City contract with
Craven Thompson & Associates, Inc., for landscape architect, civil, environmental and structural engineering and surveying services, Page 149 of 290
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AS FOLLOWS: 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44
45 46 47 48 49 50 Section 1. ADOPTION OF REPRESENTATIONS: The foregoing Whereas paragraphs are hereby ratified and confirmed as being true, and the same are hereby made a specific part
of this Resolution. Section 2. AUTHORIZATION. The City Council of the City of Miami Gardens hereby authorizes the City Manager to negotiate and execute a non-exclusive continuing contract
with Craven Thompson & Associates, Inc., for landscape architect, civil, environmental and structural engineering and surveying services. Section 3. EFFECTIVE DATE: This Resolution shall
take effect immediately upon its final passage. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS AT ITS REGULAR MEETING HELD ON FEBRUARY 25, 2009. _________________________________
SHIRLEY GIBSON, MAYOR ATTEST: _________________________________ RONETTA TAYLOR, CMC, CITY CLERK PREPARED BY: SONJA KNIGHTON DICKENS, ESQ. City Attorney SPONSORED BY: DANNY CREW, CITY
MANAGER MOVED BY:_____________________ Page 150 of 290
51 VOTE: _____ 52 53 Mayor Shirley Gibson (Yes) ___(No) 54 Vice Mayor Barbara Watson (Yes) ___(No) 55 Councilman Melvin L. Bratton (Yes) ___(No) 56 Councilman Aaron Campbell (Yes) ___(No)
57 Councilman Oliver Gilbert, III (Yes) ___(No) 58 Councilwoman Sharon Pritchett (Yes) ___(No) 59 Councilman André Williams (Yes) ___(No) 60 61 62 SKD/teh 8351064_1.DOC Page 151 of 290
CITY OF MIAMI GARDENS PROCUREMENT DEPARTMENT CUMULATION EVALUATION RANKING SHEET (excluding Architectural services) RFP#08-09-006 Continuing Architectural, Engineering, Surveying & Planning
Services Consultant Landscape Architect Civil Engineer Electrical-Mechanical Environmental Structural Traffic Survey Planning Craven Thompson 434.0 – 2 442.5 -1 425.5 -2 436.0 -1 447.0
-1 Kimley-Horn 411.0 – 4 431.0 -3 427.0 -1 422.0 -2 428.0 -2 400.0 -4 URS Corp 399.5 – 5 433.0 -2 420.5 -3 423.0 -3 411.0 -3 412.0 -3 401.0 -3 368.0 -3 CPZ Architect 424.0 – 3 431.5
-2 Glatting Jackson 445.0 -1 Chen & Assoc 415.5 -4 396.5 -4 403.0 -4 R.J. Behar 400.0 -5 389.5 -4 375.5 -5 Triangle Assoc 342.0 -4 247.0 -4 Basulto & Assoc 434.5 -1 Corradino Group 442.0
-1 421.5 -2 C3TS 411.5 -2 Calvin Giordano 426.5 -1 Committee recommendation is as follows: Landscape Architect Civil Engineer Electrical & Mechanical Environmental Structural Traffic
Glatting Jackson Craven Thompson Basulto & Assoc Kimley-Horn Craven Thompson Corradino Group Craven Thompson URS Corp CPZ Architect Craven Thompson Kimley-Horn Kimley-Horn CPZ Architect
Kimley-Horn URS Corp URS Corp URS Corp URS Corp Kimley-Horn Chen & Assoc Survey Planning Craven Thompson Calvin Giordano Corradino Group C3TS URS Corp URS Corp Page 152 of 290
Consultant e-mail contact Disciplines REFERENCES references references Zyscovich Architects bernard@zyscovich.com Bernard Zyscovich all -subs aaponte@wpb.org oaluko@miamigov.com kentbonde@ci.miami-be
ach.fl.us Woolpert, Inc. bryan.dejesus@woolpert.com Bryan Dejesus surveying Triangel Assoc. TAI oquintana@triangleassociates.cc Osiris Quintana all -subs giuseppe.noto@dot.state.fl.us
marcosr@miami.dade.gov acarreno@rcpdesign.com The Architects Group TAG tagdbi@bellsouth.net Pedro Ramos A -LA-Elec E-Mech E-LEED Cubellis, Inc. msynalovski@cubellis.com Manual Synalovski
all -subs (except traffic) C3TS rcastella@c3ts.com Ramon Castella all -2 sub LA & survey abalogun@cityofsouthmiami.net oaluko@miamigov.com bbutler@plantation.org Metric Engineering rantelo@metriceng.
com Enrique Antelo Civ E-Env E-Struc E-Geo E Axioma3Architects edc@axioma3.com Eduardo Castineira Architect Triangle Surveying & Mapping john@trianglesm.com John Liptak Surveying Land
Design South bcurrie@landdesignsouth.com Brad Currie Planning Glatting Jackson KercherAngln cperez@glatting.com David Barth Land Architect hgregg@miamidade.gov oluna@cityofhomestead.com
dabderhalden@cityofsunrise.org Calvin, Giordano & Assoc seichner@calvin-giordano.com Shelley Eichner all-subs (except arch & Mech E) rbenford@cityofwestpark.org dbarrett@westonfl.org
carpentere@cityofdoral.com The Russell Partnership Inc. tholt@trp-inc.com Terry Holt architect Chen & Associates mbuick@chenandassociates.com Michael Buick Civ E-Env E-Traff E -GIS carladixon@miamibe
achfl.gov zully.hemeyer@islamorada.fl.us helen.gray@copbfl.com EDAW Inc ellen.heath@edaw.com Ellen Heath planning Mellgren Planning Group michele@tmpgplanning.com Michele Mellgren planning
The Corradino Group jmcorradino@corradino.com Joesph Corradino Civ E-Env E-traff E-Geo -Survey kogonn@cityofdoral-fl.gov fernandovasquez@miamibeachfl.gov rwilliams@palmettobay-fl.gov
Iler Planning Group henry@ipgplan.com Henry Iler Land A-Survey-Planning cbaia@deerfield-beach.com mayor@floridacityfl.gov kogonn@cityofdoral-fl.gov BEA Architects jc@beai.com John Colao
Architect Craven Thompson & Assoc rcole@craventhompson.com Robert Cole Land A-Struc E-Survey-Geo E jfoglesong@broward.org harrish@oaklandparkfl.org agarcia@broward.org EAC Consulting,
Inc rcrooks@eacconsult.com Rick Crooks Civ E-Env E-Struc E-Survey-Aqu-Geo E ACAI Associates, Inc. cbaldwin@acaiworld.com Cindy Baldwin All (except traff & survey -Env E) Marlin Engineering
Inc rsoria@marlinengineering.com Ramon Soria Civ E-Traff E-Survey-Const E Spillis Candela DMJM paul.reinarman@aecom.com Paul Reinarman Arch-Land A-Civ E-Elec E-Mech E-Struc E jvera@sibfl.net
jkurlancheek@keybiscayne.fl.gov skipcamp@colliergov.net CPZ Architect, Inc. chris@cpzarchitects.com Chris Zimmerman Arch-Land A-Civ E-Elec E-Mech E-Struc E emilio_desimone@davie-fl.gov
rm@ci.coral-springs.fl.us cbarbera@hollywoodfl.org R.J. Behar & Company bbehar@rjbehar.com Robert Behar Civ E-Env E-Struc E-Traff E jehernandez@ci.hialeah.fl.us hbarnes@fortlauderdale.gov
phila@lauderdalelakes.org URS Corp Soutern michael_nardone@urscorp.com Michael Nardone All alnielson@bellsouth.net hiep.huynh@citynmb.com kingersoll@coralgables.com Rodirguez Peterson
& Porras Arch. orodriguez@rpparchitects.com Orestes Rodriguez Arch-Land A-Elec E-Mech EPBS&J hpalonso@pbsj.com Humberto Alonso Arch-Land A-Elec E-Mech E-Traff E-Plan Keith & Schnars
rcohn@keithandschnars.com Robert Cohn All Nexus Design Group LLC ghong@nexusdesigngroup.com Gregory Hong Architect GBF Engineering michael.melendez@gbfinc.net Michael Melendez All Eng
srv include aquatic eng Laakdas/Yohalem Engineering lakdas22@bellsouth.net Lakdas Nanayakkara Struc E Bermello Ajamil & Partners elamas@bermelloajamil.com Eduardo Lamas All lferrer@coralgables.com
esoroka@cityofaventura.com agarcia@palmettobay-fl.gov Ideal Architectural Design mariag05@idealarchitecturaldesign.com Maria Gonzalez All McMahon Transportation Eng john.kim@mcmtrans.com
John Kim Traff E Basulto & Assoc. rbasulto@basulto.com Rene Basulto MPE -E Design Tech Int'l Inc. hermanc@dtiarchitects.com Herman Chaviano Arch -Land A -Plan & schedule CSA Group allorente@csagroup.
com Albert Llorente All Except traffic Kimley-Horn & Assoc gary.ratay@kimley-horn.com Gary Ratay Land A-Civ E-Env E-Struc E-Traff E-Survey phila@lauderdalelakes.org rwillaims@palmettobay-fl.gov
rcasals@cutlerbay-fl.gov Craig A. Smith & Assoc. ssmith@craigasmith.com Stephen Smith Civ E-Survey -other BCC Engineering mbenitez@bcceng.com Manual Benitez All Eng & surveying Southeast
Design Assoc mperez@architectmiami.com Manual Perez-Vichot Arch-Land A-Civ E-Elec E-Struc E-Mech E David Plumber & Assoc dpa@dplummer.com Timothy Plummer Civ E -Traff E Red Design Gourp
rdg@reddesigngroup.net Eduardo Muhina Arch Page 153
of 290
1515 NW 167 Street, Building 5 Suite 200 Miami Gardens, Florida 33169 City of Miami Gardens Agenda Cover Memo Council Meeting Date: February 25, 2009 Item Type: Resolution Ordinance
Other X Fiscal Impact: Yes No Ordinance Reading: 1st Reading 2nd Reading X Public Hearing: Yes No Yes No X Funding Source: All City Funds Advertising Requirement: Yes No X Contract/P.O.
Required: Yes No RFP/RFQ/Bid #: RFQ#0809006 Continuing Architectural, Engineering, Surveying & Planning Services – Architectural Services X Sponsor Name Dr. Danny Cre City Manager w,
Department: Procurement Short Title: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE A NON-EXCLUSIVE CONTINUING
CONTRACT WITH GLATTING JACKSON, FOR LANDSCAPE ARCHITECTURE SERVICES; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING AN EFFECTIVE DATE. Staff Summary: The City’s current contracts
for continuing professional architectural, engineering, planning services were awarded for five years and are due to expire, however the City continues to require the services of these
professional consultants. Some of the projects requiring architectural services include City Hall, Fleet Facility, Parks. Council awarded architectural services on January 28, 2009.
Staff recommends contracting with four firms for landscape architectural services and civil engineering services; and three firms for environmental, traffic, mechanical, electrical,
structural, planning and surveying services Staff prepared specifications to retain professional consultants to provide services required underd a non-exclusive services contract. The
request for qualifications was prepared in accourdance with Florida Statute 287.055 Consultants’ Competitive Negotiation Act. The RFQ 08-09-006 was advertised on J-12) CONSENT AGENDA
RESOLUTION Continuing Contract w/Glatting Jackson Page 154 of 290
1515 NW 167 Street, Building 5 Suite 200 Miami Gardens, Florida 33169 November 16, 2008. A broadcast notice was sent to 2,998 vendors. One hundred forty proposal packages were requested.
The proposals were opened on October 16, 2008. twenty-two proposals were received and publicity readfor architectural services. A copy of the proposal document and submittals are available
at the assistant to the mayor and council’s office for review. A selection/evlatuion committee consisting of five two-member teams. Each team provided one score. The teams consisted
of: Tom Ruiz, Public Works Director and Marianna Pitiriciu, City Engineer; Daniel Rosemond Intermin Asst. City Manager and Elizabeth Valera, Community Loan Program Manager; Vernita Nelson,
Intermin Asst. City Manager; Jay Marder, Planning & Zoning Director and Bhairvi Pandya, Senior Planner; and Antranette Pierre, Special Projects Director and Jimmie Allen, Project Manager.
Each team was provided the evalution ranking sheet, proposals, copy of the solicitation solicitation and instructions as to the ranking process. The ranking sheets were returned to procurement
on November 14, 2009. At which time the scores were combined and totaled. A committee meeting was held on November 21, 2009 to discuss how many firms should be short listed. Scheduling
oral presentations for architectural firms, deciding questions to ask the short listed firms were also discussed. Oral presentations were scheduled for January 26, 2009 and January 27,
2009. The individual committee members performed site visits to projects that the short listed architectural and engineering firms had either designed and or planned. Each member received
favorable remarks from the owner or the owner’s representative. Procurement sent reference checks to the references of all of the firms that were short listed. References received were
all favorable. Each firm was given the list of questions and between thirty and ten minutes for their presentation the schedule was as follows: Schedules of presentations on January
26, 2009, are as follows: Time Consultant Discipline(s) 9:00‐9:45 a.m. Craven Thompson & Assoc. 30 Minutes presentation time Landscape Architect; Civil; Environmental; Structural & Survey
10:00‐10:45 a.m. Kimley‐Horn & Assoc. 30 Minutes presentation time Landscape Architect; Civil; Environmental; Structural; Traffic; & Survey 11:00‐11:45 a.m. URS Corporation Southern
30 Minutes presentation time Landscape Architect; Civil; Environmental; Electrical‐Mechanical; Structural; Traffic; Planning & Survey 1:30‐2:00 p.m. CPZ Architect – 15 Minutes presentation
time Landscape Architect; Electrical‐Mechanical 2:15‐2:45 p.m. Chen & Assoc – 15 Minutes presentation time Civil; Environmental & Traffic Page 155 of 290
1515 NW 167 Street, Building 5 Suite 200 Miami Gardens, Florida 33169 Schedules of presentations on January 27, 2009, are as follows: Time Consultant Discipline(s) 9:00‐9:30 a.m. Corradino
Group – 15 Minutes presentation time Traffic & Survey 9:45‐10:15 a.m. R.J. Behar & Company – 15 Minutes presentation time Civil; Structural; & Traffic 10:30‐11:00 a.m. Triangle Assoc.
– 15 Minutes presentation time Electrical‐Mechanical; & Planning 11:15‐11:45 a.m. Basulto & Assoc. – 10 Minutes presentation time Electrical‐Mechanical 1:30‐1:50 p.m. C3TS – 10 Minutes
presentation time Planning 2:00‐2:25 p.m. Calvin Giordano – 10 Minutes presentation time Planning 2:30‐3:00 p.m. Glatting Jackson – 10 Minutes presentation time Landscape Architect 3:10‐3:30
p.m. Iler Planning Group* – 10 Minutes presentation time Planning *The Iler Planning Group requested withdrawal from consideration Upon conclusion of the oral presentations, the committee
ranked the firms for each discipline The results are attached as Exhibit B. Proposed Action: That the City Council approve the attached resolution authorizing the City Manager to negotiate
and execute a non-exclusive continuing contract with with Glatting Jackson, Inc. , located in Orlando, FL for landscape architectural services. Attachment: A list of proposers are attached
as Exhibit A. Results from the oral presentations are attached as Exhibit B. Page 156 of 290
RESOLUTION No. 2009-A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE A NONEXCLUSIVE CONTINUING CONTRACT WITH
GLATTING JACKSON, FOR LANDSCAPE ARCHITECTURE SERVICES; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING AN EFFECTIVE DATE. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 WHEREAS,
the City currently operates under continuing professional contracts for architectural engineering, and planning services, and WHEREAS, these contracts will expire soon, and WHEREAS,
City staff has issued Request For Qualification #08-09-006 in accordance with Section 287.055, Florida Statutes, the Consultants’ Competitive Negotiation Act (“CCNA”), and WHEREAS, the
proposal was for various services including architectural services, engineering services, planning and surveying services, and WHEREAS, the City received a total of twenty-two (22) proposals
relating to architectural services, and WHEREAS, a selection/evaluation committee consisting of City staff was formed and ranked the respondents, and WHEREAS, City staff ranked the firms
and scheduled oral presentations for each firm, and WHEREAS, City staff is recommending that the City contract with Glatting Jackson for Landscape Architecture services, NOW THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AS FOLLOWS: 8355509.1 Page 157 of 290
19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 Section 1. ADOPTION OF REPRESENTATIONS: The foregoing Whereas paragraphs are hereby ratified
and confirmed as being true, and the same are hereby made a specific part of this Resolution. Section 2. AUTHORIZATION. The City Council of the City of Miami Gardens hereby authorizes
the City Manager to negotiate and execute a non-exclusive continuing contract with Glatting Jackson for Landscape Architecture services. Section 3. EFFECTIVE DATE: This Resolution shall
take effect immediately upon its final passage. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS AT ITS REGULAR MEETING HELD ON FEBRUARY 25, 2009. _________________________________
SHIRLEY GIBSON, MAYOR ATTEST: _________________________________ RONETTA TAYLOR, CMC, CITY CLERK PREPARED BY: SONJA KNIGHTON DICKENS, ESQ. City Attorney SPONSORED BY: DANNY CREW, CITY
MANAGER MOVED BY:_____________________ VOTE: _____ 51 Mayor Shirley Gibson (Yes) Yes) ___(No) 52 Vice Mayor Barbara Watson (Yes) ___(No) 53 Councilman Melvin L. Bratton (Yes) ___(No)
54 Councilman Aaron Campbell (Yes) ___(No) 8355509.1 Page 158 of 290
8355509.1 55 Councilman Oliver Gilbert, III (Yes) ___(No) 56 Councilwoman Sharon Pritchett (Yes) ___(No) 57 Councilman André Williams (Yes) ___(No) 58 59 60 SKD/teh Page 159 of 290
CITY OF MIAMI GARDENS PROCUREMENT DEPARTMENT CUMULATION EVALUATION RANKING SHEET (excluding Architectural services) RFP#08-09-006 Continuing Architectural, Engineering, Surveying & Planning
Services Consultant Landscape Architect Civil Engineer Electrical-Mechanical Environmental Structural Traffic Survey Planning Craven Thompson 434.0 – 2 442.5 -1 425.5 -2 436.0 -1 447.0
-1 Kimley-Horn 411.0 – 4 431.0 -3 427.0 -1 422.0 -2 428.0 -2 400.0 -4 URS Corp 399.5 – 5 433.0 -2 420.5 -3 423.0 -3 411.0 -3 412.0 -3 401.0 -3 368.0 -3 CPZ Architect 424.0 – 3 431.5
-2 Glatting Jackson 445.0 -1 Chen & Assoc 415.5 -4 396.5 -4 403.0 -4 R.J. Behar 400.0 -5 389.5 -4 375.5 -5 Triangle Assoc 342.0 -4 247.0 -4 Basulto & Assoc 434.5 -1 Corradino Group 442.0
-1 421.5 -2 C3TS 411.5 -2 Calvin Giordano 426.5 -1 Committee recommendation is as follows: Landscape Architect Civil Engineer Electrical & Mechanical Environmental Structural Traffic
Glatting Jackson Craven Thompson Basulto & Assoc Kimley-Horn Craven Thompson Corradino Group Craven Thompson URS Corp CPZ Architect Craven Thompson Kimley-Horn Kimley-Horn CPZ Architect
Kimley-Horn URS Corp URS Corp URS Corp URS Corp Kimley-Horn Chen & Assoc Survey Planning Craven Thompson Calvin Giordano Corradino Group C3TS URS Corp URS Corp Page 160 of 290
Consultant e-mail contact Disciplines REFERENCES references references Zyscovich Architects bernard@zyscovich.com Bernard Zyscovich all -subs aaponte@wpb.org oaluko@miamigov.com kentbonde@ci.miami-be
ach.fl.us Woolpert, Inc. bryan.dejesus@woolpert.com Bryan Dejesus surveying Triangel Assoc. TAI oquintana@triangleassociates.cc Osiris Quintana all -subs giuseppe.noto@dot.state.fl.us
marcosr@miami.dade.gov acarreno@rcpdesign.com The Architects Group TAG tagdbi@bellsouth.net Pedro Ramos A -LA-Elec E-Mech E-LEED Cubellis, Inc. msynalovski@cubellis.com Manual Synalovski
all -subs (except traffic) C3TS rcastella@c3ts.com Ramon Castella all -2 sub LA & survey abalogun@cityofsouthmiami.net oaluko@miamigov.com bbutler@plantation.org Metric Engineering rantelo@metriceng.
com Enrique Antelo Civ E-Env E-Struc E-Geo E Axioma3Architects edc@axioma3.com Eduardo Castineira Architect Triangle Surveying & Mapping john@trianglesm.com John Liptak Surveying Land
Design South bcurrie@landdesignsouth.com Brad Currie Planning Glatting Jackson KercherAngln cperez@glatting.com David Barth Land Architect hgregg@miamidade.gov oluna@cityofhomestead.com
dabderhalden@cityofsunrise.org Calvin, Giordano & Assoc seichner@calvin-giordano.com Shelley Eichner all-subs (except arch & Mech E) rbenford@cityofwestpark.org dbarrett@westonfl.org
carpentere@cityofdoral.com The Russell Partnership Inc. tholt@trp-inc.com Terry Holt architect Chen & Associates mbuick@chenandassociates.com Michael Buick Civ E-Env E-Traff E -GIS carladixon@miamibe
achfl.gov zully.hemeyer@islamorada.fl.us helen.gray@copbfl.com EDAW Inc ellen.heath@edaw.com Ellen Heath planning Mellgren Planning Group michele@tmpgplanning.com Michele Mellgren planning
The Corradino Group jmcorradino@corradino.com Joesph Corradino Civ E-Env E-traff E-Geo -Survey kogonn@cityofdoral-fl.gov fernandovasquez@miamibeachfl.gov rwilliams@palmettobay-fl.gov
Iler Planning Group henry@ipgplan.com Henry Iler Land A-Survey-Planning cbaia@deerfield-beach.com mayor@floridacityfl.gov kogonn@cityofdoral-fl.gov BEA Architects jc@beai.com John Colao
Architect Craven Thompson & Assoc rcole@craventhompson.com Robert Cole Land A-Struc E-Survey-Geo E jfoglesong@broward.org harrish@oaklandparkfl.org agarcia@broward.org EAC Consulting,
Inc rcrooks@eacconsult.com Rick Crooks Civ E-Env E-Struc E-Survey-Aqu-Geo E ACAI Associates, Inc. cbaldwin@acaiworld.com Cindy Baldwin All (except traff & survey -Env E) Marlin Engineering
Inc rsoria@marlinengineering.com Ramon Soria Civ E-Traff E-Survey-Const E Spillis Candela DMJM paul.reinarman@aecom.com Paul Reinarman Arch-Land A-Civ E-Elec E-Mech E-Struc E jvera@sibfl.net
jkurlancheek@keybiscayne.fl.gov skipcamp@colliergov.net CPZ Architect, Inc. chris@cpzarchitects.com Chris Zimmerman Arch-Land A-Civ E-Elec E-Mech E-Struc E emilio_desimone@davie-fl.gov
rm@ci.coral-springs.fl.us cbarbera@hollywoodfl.org R.J. Behar & Company bbehar@rjbehar.com Robert Behar Civ E-Env E-Struc E-Traff E jehernandez@ci.hialeah.fl.us hbarnes@fortlauderdale.gov
phila@lauderdalelakes.org URS Corp Soutern michael_nardone@urscorp.com Michael Nardone All alnielson@bellsouth.net hiep.huynh@citynmb.com kingersoll@coralgables.com Rodirguez Peterson
& Porras Arch. orodriguez@rpparchitects.com Orestes Rodriguez Arch-Land A-Elec E-Mech EPBS&J hpalonso@pbsj.com Humberto Alonso Arch-Land A-Elec E-Mech E-Traff E-Plan Keith & Schnars
rcohn@keithandschnars.com Robert Cohn All Nexus Design Group LLC ghong@nexusdesigngroup.com Gregory Hong Architect GBF Engineering michael.melendez@gbfinc.net Michael Melendez All Eng
srv include aquatic eng Laakdas/Yohalem Engineering lakdas22@bellsouth.net Lakdas Nanayakkara Struc E Bermello Ajamil & Partners elamas@bermelloajamil.com Eduardo Lamas All lferrer@coralgables.com
esoroka@cityofaventura.com agarcia@palmettobay-fl.gov Ideal Architectural Design mariag05@idealarchitecturaldesign.com Maria Gonzalez All McMahon Transportation Eng john.kim@mcmtrans.com
John Kim Traff E Basulto & Assoc. rbasulto@basulto.com Rene Basulto MPE -E Design Tech Int'l Inc. hermanc@dtiarchitects.com Herman Chaviano Arch -Land A -Plan & schedule CSA Group allorente@csagroup.
com Albert Llorente All Except traffic Kimley-Horn & Assoc gary.ratay@kimley-horn.com Gary Ratay Land A-Civ E-Env E-Struc E-Traff E-Survey phila@lauderdalelakes.org rwillaims@palmettobay-fl.gov
rcasals@cutlerbay-fl.gov Craig A. Smith & Assoc. ssmith@craigasmith.com Stephen Smith Civ E-Survey -other BCC Engineering mbenitez@bcceng.com Manual Benitez All Eng & surveying Southeast
Design Assoc mperez@architectmiami.com Manual Perez-Vichot Arch-Land A-Civ E-Elec E-Struc E-Mech E David Plumber & Assoc dpa@dplummer.com Timothy Plummer Civ E -Traff E Red Design Gourp
rdg@reddesigngroup.net Eduardo Muhina Arch Page 161 of 290
1515 NW 167 Street, Building 5 Suite 200 Miami Gardens, Florida 33169 City of Miami Gardens Agenda Cover Memo Council Meeting Date: February 25, 2009 Item Type: Resolution Ordinance
Other X Fiscal Impact: Yes No Ordinance Reading: 1st Reading 2nd Reading X Public Hearing: Yes No Yes No X Funding Source: All City Funds Advertising Requirement: Yes No X Contract/P.O.
Required: Yes No RFP/RFQ/Bid #: RFQ#0809006 Continuing Architectural, Engineering, Surveying & Planning Services – Architectural Services X Sponsor Name Dr. Danny Cre City Manager w,
Department: Procurement Short Title: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE A NON-EXCLUSIVE CONTINUING
CONTRACT WITH KIMLEY-HORN & ASSOCIATES, INC., FOR LANDSCAPE ARCHITECT, CIVIL, ENVIRONMENTAL, STRUCTURAL, TRAFFIC ENGINEERING AND SURVEYING SERVICES; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS;
PROVIDING AN EFFECTIVE DATE. Staff Summary: The City’s current contracts for continuing professional architectural, engineering, planning services were awarded for five years and are
due to expire, however the City continues to require the services of these professional consultants. Some of the projects requiring architectural services include City Hall, Fleet Facility,
Parks. Council awarded architectural services on January 28, 2009. Staff recommends contracting with four firms for landscape architectural services and civil engineering services; and
three firms for environmental, traffic, mechanical, electrical, structural, planning and surveying services ITEM J-13) CONSENT AGENDA RESOLUTION Continuing Contract w/Kimley-Horn & Assoc.
Page 162 of 290
1515 NW 167 Street, Building 5 Suite 200 Miami Gardens, Florida 33169 Staff prepared specifications to retain professional consultants to provide services required underd a non-exclusive
services contract. The request for qualifications was prepared in accourdance with Florida Statute 287.055 Consultants’ Competitive Negotiation Act. The RFQ 08-09-006 was advertised
on November 16, 2008. A broadcast notice was sent to 2,998 vendors. One hundred forty proposal packages were requested. The proposals were opened on October 16, 2008. twenty-two proposals
were received and publicity readfor architectural services. A copy of the proposal document and submittals are available at the assistant to the mayor and council’s office for review.
A selection/evlatuion committee consisting of five two-member teams. Each team provided one score. The teams consisted of: Tom Ruiz, Public Works Director and Marianna Pitiriciu, City
Engineer; Daniel Rosemond Intermin Asst. City Manager and Elizabeth Valera, Community Loan Program Manager; Vernita Nelson, Intermin Asst. City Manager; Jay Marder, Planning & Zoning
Director and Bhairvi Pandya, Senior Planner; and Antranette Pierre, Special Projects Director and Jimmie Allen, Project Manager. Each team was provided the evalution ranking sheet, proposals,
copy of the solicitation and instructions as to the ranking process. The ranking sheets were returned to procurement on November 14, 2009. At which time the scores were combined and
totaled. A committee meeting was held on November 21, 2009 to discuss how many firms should be short listed. Scheduling oral presentations for architectural firms, deciding questions
to ask the short listed firms were also discussed. Oral presentations were scheduled for January 26, 2009 and January 27, 2009. The individual committee members performed site visits
to projects that the short listed architectural and engineering firms had either designed and or planned. Each member received favorable remarks from the owner or the owner’s representative.
Procurement sent reference checks to the references of all of the firms that were short listed. References received were all favorable. Each firm was given the list of questions and
between thirty and ten minutes for their presentation the schedule was as follows: Schedules of presentations on January 26, 2009, are as follows: Time Consultant Discipline(s) 9:00‐9:45
a.m. Craven Thompson & Assoc. 30 Minutes presentation time Landscape Architect; Civil; Environmental; Structural & Survey 10:00‐10:45 a.m. Kimley‐Horn & Assoc. 30 Minutes presentation
time Landscape Architect; Civil; Environmental; Structural; Traffic; & Survey 11:00‐11:45 a.m. URS Corporation Southern 30 Minutes presentation time Landscape Architect; Civil; Environmental;
Electrical‐Mechanical; Structural; Traffic; Planning & Survey 1:30‐2:00 p.m. CPZ Architect – 15 Minutes Landscape Architect; Electrical‐Mechanical Page 163 of 290
1515 NW 167 Street, Building 5 Suite 200 Miami Gardens, Florida 33169 presentation time 2:15‐2:45 p.m. Chen & Assoc – 15 Minutes presentation time Civil; Environmental & Traffic Schedules
of presentations on January 27, 2009, are as follows: Time Consultant Discipline(s) 9:00‐9:30 a.m. Corradino Group – 15 Minutes presentation time Traffic & Survey 9:45‐10:15 a.m. R.J.
Behar & Company – 15 Minutes presentation time Civil; Structural; & Traffic 10:30‐11:00 a.m. Triangle Assoc. – 15 Minutes presentation time Electrical‐Mechanical; & Planning 11:15‐11:45
a.m. Basulto & Assoc. – 10 Minutes presentation time Electrical‐Mechanical 1:30‐1:50 p.m. C3TS – 10 Minutes presentation time Planning 2:00‐2:25 p.m. Calvin Giordano – 10 Minutes presentation
time Planning 2:30‐3:00 p.m. Glatting Jackson – 10 Minutes presentation time Landscape Architect 3:10‐3:30 p.m. Iler Planning Group* – 10 Minutes presentation time Planning *The Iler
Planning Group requested withdrawal from consideration Upon conclusion of the oral presentations, the committee ranked the firms for each discipline The results are attached as Exhibit
B. Proposed Action: That the City Council approve the attached resolution authorizing the City Manager to negotiate and execute a non-exclusive continuing contract with with Kimley-Horn
& Associates, Inc., located in Ft. Lauderdale, FL for landscape architect; civil; environmental; structural; and traffic engineering services. Attachment: A list of proposers are attached
as Exhibit A. Results from the oral presentations are attached as Exhibit B. Page 164 of 290
RESOLUTION No. 2009-A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE A NONEXCLUSIVE CONTINUING CONTRACT WITH
KIMLEYHORN & ASSOCIATES, INC., FOR LANDSCAPE ARCHITECT, CIVIL, ENVIRONMENTAL, STRUCTURAL, TRAFFIC ENGINEERING AND SURVEYING SERVICES; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING
AN EFFECTIVE DATE. WHEREAS, the City currently operates under continuing professional contracts for architectural engineering, and planning services, and 1 2 3 4 5 6 7 8 9 10 11 12 13
14 15 16 17 WHEREAS, these contracts will expire soon, and WHEREAS, City staff has issued Request For Qualification #08-09-006 in accordance with Section 287.055, Florida Statutes, the
Consultants’ Competitive Negotiation Act (“CCNA”), and WHEREAS, the proposal was for various services including architectural services, engineering services, planning and surveying services,
and WHEREAS, the City received a total of twenty-two (22) proposals relating to architectural services, and WHEREAS, a selection/evaluation committee consisting of City staff was formed
and ranked the respondents, and WHEREAS, City staff ranked the firms and scheduled oral presentations for each firm, and WHEREAS, City staff is recommending that the City contract with
Kimley-Horn & Associates, Inc., for landscape architect, civil, environmental, structural, traffic engineering and surveying services, Page 165 of 290
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AS FOLLOWS: 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44
45 46 47 48 49 50 Section 1. ADOPTION OF REPRESENTATIONS: The foregoing Whereas paragraphs are hereby ratified and confirmed as being true, and the same are hereby made a specific part
of this Resolution. Section 2. AUTHORIZATION. The City Council of the City of Miami Gardens hereby authorizes the City Manager to negotiate and execute a non-exclusive continuing contract
with Kimley-Horn & Associates, Inc., for landscape architect, civil, environmental, structural, traffic engineering and surveying services. Section 3. EFFECTIVE DATE: This Resolution
shall take effect immediately upon its final passage. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS AT ITS REGULAR MEETING HELD ON FEBRUARY 25, 2009. ___________________________
______ SHIRLEY GIBSON, MAYOR ATTEST: _________________________________ RONETTA TAYLOR, CMC, CITY CLERK PREPARED BY: SONJA KNIGHTON DICKENS, ESQ. City Attorney SPONSORED BY: DANNY CREW,
CITY MANAGER MOVED BY:_____________________ Page 166 of 290
51 VOTE: _____ 52 53 Mayor Shirley Gibson (Yes) ___(No) 54 Vice Mayor Barbara Watson (Yes) ___(No) 55 Councilman Melvin L. Bratton (Yes) ___(No) 56 Councilman Aaron Campbell (Yes) ___(No)
57 Councilman Oliver Gilbert, III (Yes) ___(No) 58 Councilwoman Sharon Pritchett (Yes) ___(No) 59 Councilman André Williams (Yes) ___(No) 60 61 62 SKD/teh 8351037_1.DOC Page 167 of 290
CITY OF MIAMI GARDENS PROCUREMENT DEPARTMENT CUMULATION EVALUATION RANKING SHEET (excluding Architectural services) RFP#08-09-006 Continuing Architectural, Engineering, Surveying & Planning
Services Consultant Landscape Architect Civil Engineer Electrical-Mechanical Environmental Structural Traffic Survey Planning Craven Thompson 434.0 – 2 442.5 -1 425.5 -2 436.0 -1 447.0
-1 Kimley-Horn 411.0 – 4 431.0 -3 427.0 -1 422.0 -2 428.0 -2 400.0 -4 URS Corp 399.5 – 5 433.0 -2 420.5 -3 423.0 -3 411.0 -3 412.0 -3 401.0 -3 368.0 -3 CPZ Architect 424.0 – 3 431.5
-2 Glatting Jackson 445.0 -1 Chen & Assoc 415.5 -4 396.5 -4 403.0 -4 R.J. Behar 400.0 -5 389.5 -4 375.5 -5 Triangle Assoc 342.0 -4 247.0 -4 Basulto & Assoc 434.5 -1 Corradino Group 442.0
-1 421.5 -2 C3TS 411.5 -2 Calvin Giordano 426.5 -1 Committee recommendation is as follows: Landscape Architect Civil Engineer Electrical & Mechanical Environmental Structural Traffic
Glatting Jackson Craven Thompson Basulto & Assoc Kimley-Horn Craven Thompson Corradino Group Craven Thompson URS Corp CPZ Architect Craven Thompson Kimley-Horn Kimley-Horn CPZ Architect
Kimley-Horn URS Corp URS Corp URS Corp URS Corp Kimley-Horn Chen & Assoc Survey Planning Craven Thompson Calvin Giordano Corradino Group C3TS URS Corp URS Corp Page 168 of 290
Consultant e-mail contact Disciplines REFERENCES references references Zyscovich Architects bernard@zyscovich.com Bernard Zyscovich all -subs aaponte@wpb.org oaluko@miamigov.com kentbonde@ci.miami-be
ach.fl.us Woolpert, Inc. bryan.dejesus@woolpert.com Bryan Dejesus surveying Triangel Assoc. TAI oquintana@triangleassociates.cc Osiris Quintana all -subs giuseppe.noto@dot.state.fl.us
marcosr@miami.dade.gov acarreno@rcpdesign.com The Architects Group TAG tagdbi@bellsouth.net Pedro Ramos A -LA-Elec E-Mech E-LEED Cubellis, Inc. msynalovski@cubellis.com Manual Synalovski
all -subs (except traffic) C3TS rcastella@c3ts.com Ramon Castella all -2 sub LA & survey abalogun@cityofsouthmiami.net oaluko@miamigov.com bbutler@plantation.org Metric Engineering rantelo@metriceng.
com Enrique Antelo Civ E-Env E-Struc E-Geo E Axioma3Architects edc@axioma3.com Eduardo Castineira Architect Triangle Surveying & Mapping john@trianglesm.com John Liptak Surveying Land
Design South bcurrie@landdesignsouth.com Brad Currie Planning Glatting Jackson KercherAngln cperez@glatting.com David Barth Land Architect hgregg@miamidade.gov oluna@cityofhomestead.com
dabderhalden@cityofsunrise.org Calvin, Giordano & Assoc seichner@calvin-giordano.com Shelley Eichner all-subs (except arch & Mech E) rbenford@cityofwestpark.org dbarrett@westonfl.org
carpentere@cityofdoral.com The Russell Partnership Inc. tholt@trp-inc.com Terry Holt architect Chen & Associates mbuick@chenandassociates.com Michael Buick Civ E-Env E-Traff E -GIS carladixon@miamibe
achfl.gov zully.hemeyer@islamorada.fl.us helen.gray@copbfl.com EDAW Inc ellen.heath@edaw.com Ellen Heath planning Mellgren Planning Group michele@tmpgplanning.com Michele Mellgren planning
The Corradino Group jmcorradino@corradino.com Joesph Corradino Civ E-Env E-traff E-Geo -Survey kogonn@cityofdoral-fl.gov fernandovasquez@miamibeachfl.gov rwilliams@palmettobay-fl.gov
Iler Planning Group henry@ipgplan.com Henry Iler Land A-Survey-Planning cbaia@deerfield-beach.com mayor@floridacityfl.gov kogonn@cityofdoral-fl.gov BEA Architects jc@beai.com John Colao
Architect Craven Thompson & Assoc rcole@craventhompson.com Robert Cole Land A-Struc E-Survey-Geo E jfoglesong@broward.org harrish@oaklandparkfl.org agarcia@broward.org EAC Consulting,
Inc rcrooks@eacconsult.com Rick Crooks Civ E-Env E-Struc E-Survey-Aqu-Geo E ACAI Associates, Inc. cbaldwin@acaiworld.com Cindy Baldwin All (except traff & survey -Env E) Marlin Engineering
Inc rsoria@marlinengineering.com Ramon Soria Civ E-Traff E-Survey-Const E Spillis Candela DMJM paul.reinarman@aecom.com Paul Reinarman Arch-Land A-Civ E-Elec E-Mech E-Struc E jvera@sibfl.net
jkurlancheek@keybiscayne.fl.gov skipcamp@colliergov.net CPZ Architect, Inc. chris@cpzarchitects.com Chris Zimmerman Arch-Land A-Civ E-Elec E-Mech E-Struc E emilio_desimone@davie-fl.gov
rm@ci.coral-springs.fl.us cbarbera@hollywoodfl.org R.J. Behar & Company bbehar@rjbehar.com Robert Behar Civ E-Env E-Struc E-Traff E jehernandez@ci.hialeah.fl.us hbarnes@fortlauderdale.gov
phila@lauderdalelakes.org URS Corp Soutern michael_nardone@urscorp.com Michael Nardone All alnielson@bellsouth.net hiep.huynh@citynmb.com kingersoll@coralgables.com Rodirguez Peterson
& Porras Arch. orodriguez@rpparchitects.com Orestes Rodriguez
Arch-Land A-Elec E-Mech EPBS&J hpalonso@pbsj.com Humberto Alonso Arch-Land A-Elec E-Mech E-Traff E-Plan Keith & Schnars rcohn@keithandschnars.com Robert Cohn All Nexus Design Group LLC
ghong@nexusdesigngroup.com Gregory Hong Architect GBF Engineering michael.melendez@gbfinc.net Michael Melendez All Eng srv include aquatic eng Laakdas/Yohalem Engineering lakdas22@bellsouth.net
Lakdas Nanayakkara Struc E Bermello Ajamil & Partners elamas@bermelloajamil.com Eduardo Lamas All lferrer@coralgables.com esoroka@cityofaventura.com agarcia@palmettobay-fl.gov Ideal
Architectural Design mariag05@idealarchitecturaldesign.com Maria Gonzalez All McMahon Transportation Eng john.kim@mcmtrans.com John Kim Traff E Basulto & Assoc. rbasulto@basulto.com
Rene Basulto MPE -E Design Tech Int'l Inc. hermanc@dtiarchitects.com Herman Chaviano Arch -Land A -Plan & schedule CSA Group allorente@csagroup.com Albert Llorente All Except traffic
Kimley-Horn & Assoc gary.ratay@kimley-horn.com Gary Ratay Land A-Civ E-Env E-Struc E-Traff E-Survey phila@lauderdalelakes.org rwillaims@palmettobay-fl.gov rcasals@cutlerbay-fl.gov Craig
A. Smith & Assoc. ssmith@craigasmith.com Stephen Smith Civ E-Survey -other BCC Engineering mbenitez@bcceng.com Manual Benitez All Eng & surveying Southeast Design Assoc mperez@architectmiami.com
Manual Perez-Vichot Arch-Land A-Civ E-Elec E-Struc E-Mech E David Plumber & Assoc dpa@dplummer.com Timothy Plummer Civ E -Traff E Red Design Gourp rdg@reddesigngroup.net Eduardo Muhina
Arch Page 169 of 290
1515 NW 167 Street, Building 5 Suite 200 Miami Gardens, Florida 33169 City of Miami Gardens Agenda Cover Memo Council Meeting Date: February 25, 2009 Item Type: (Enter X in box) Resolution
Ordinance Other X Fiscal Impact: (Enter X in box) Yes No Ordinance Reading: (Enter X in box) 1st Reading 2nd Reading X Public Hearing: (Enter X in box) Yes No Yes No X Funding Source:
CIPBrentwood FRDAP Advertising Requirement: (Enter X in box) Yes No X Contract/P.O. Required: (Enter X in box) Yes No RFP/RFQ/Bid #: X SC‐0511‐06 Sponsor Name Dr. Danny O. C City Manager
rew, Department: Capital Projects Short Title: In this section place the short title of the resolution as prepared by the City Attorney for this item. Short title must be entered before
final copy is sent to City Clerk. Staff Summary: As part of the Parks Master Plan, Brentwood Pool is to receive a new playground and fitness station equipment (for its forthcoming exercise
trail). This equipment will serve as upgrades to the existing facilities by offering additional amenities to users of the park. Staff selected Bliss Products to provide new playground
equipment, vita course stations and surfacing at the site. In order to expedite the procurement process, the attached quotes reflect the pricing utilizing Clay County’s Bid# 08/09‐3.
Clay County competitively bid for various equipment and amenities for parks and playgrounds. Bid #08/09‐3 is for the purchase, installation and demolition of playground equipment; it
was awarded to Bliss Products and Services, Inc. located in Jacksonville, Florida. (See attached.) Bliss Products and Services is the distributor for Kompan, Park ‘N Play Playgrounds
(playground equipment) and SofSurfaces, Inc. (playground surfaces). On February 11, 2009, City Council approved the resolution authorizing the City Manager to issue a purchase order
to Bliss Products for the purchase of playground equipment at Brentwood Pool located at 18800 NW 28 Place. However, it was discovered that the pricing in the resolution, and supplemental
quote, did not include the vita course stations and associated surfacing. Therefore, staff is requesting an amendment to the award to reflect the correct amount of the purchase order
for a total of $242,072.43 is approved to include these upgrades. The ITEM J-14) CONSENT AGENDA RESOLUTION Amending Award to Bliss Products and Services Inc. Page 170 of 290
1515 NW 167 Street, Building 5 Suite 200 Miami Gardens, Florida 33169 funding for these improvements will be paid from the CIP fund—FRDAP Grant and Building Better Communities General
Obligation Bond. Proposed Action: It is recommended that City Council approve the attached resolution amending the award to Bliss Products for a total amount of $242,072.43 for the purchase
of a playground, ADA fitness stations and poured‐in‐place surfacing at Brentwood Pool. Attachment: Attachment A – Quotation from Bliss Products for Brentwood Pool Attachment B – Skematic
design of playground equipment layout Attachment C – Clay County bid# 08/09‐3 Page 171 of 290
RESOLUTION No. 2009-A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE CITY MANAGER TO AMEND THE AWARD TO BLISS PRODUCTS AND SERVICES, INC. FOR A
TOTAL AWARD AMOUNT OF TWO HUNDRED FORTY-TWO THOUSAND SEVENTY-TWO DOLLARS AND 43/100 ($242,072.43) FOR THE PURCHASE OF PLAYGROUND, FITNESS EQUIPMENT AND SURFACING AT THE BRENTWOOD POOL;
PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING AN EFFECTIVE DATE. WHEREAS, the City Council previously authorized the City Manager to issue a purchase order to Bliss Products
and Services, Inc., for playground equipment and surfacing at the Brentwood Pool, and 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 WHEREAS, City staff has determined that the original quote
did not include a vita course station and associated surfacing, and WHEREAS, City staff is requesting that the City Council authorize the amendment of the award to Bliss Products and
Services, Inc., for a total purchase order amount of Two Hundred Forty-Two Thousand Seventy-Two Dollars and 43/100 ($242,072.43), NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF MIAMI GARDENS, FLORIDA, AS FOLLOWS: Section 1. ADOPTION OF REPRESENTATIONS: The foregoing Whereas paragraphs are hereby ratified and confirmed as being true, and the same
are hereby made a specific part of this Resolution. Section 2. AUTHORIZATION: The City Council of the City of Miami Gardens hereby amends the award to Bliss Products and Services, Inc.,
for a total award of Two Page 172 of 290
Hundred Forty-Two Thousand Seventy-Two Dollars and 43/100 ($242,072.43) by relying upon that certain Clay County Bid # 08/09-3. 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34
35 36 37 38 39 40 41 42 43 44 Section 3. EFFECTIVE DATE: This Resolution shall take effect immediately upon its final passage. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MIAMI
GARDENS AT ITS REGULAR MEETING HELD ON FEBRUARY 25, 2009. _________________________________ SHIRLEY GIBSON, MAYOR ATTEST: _________________________________ RONETTA TAYLOR, CMC, CITY
CLERK PREPARED BY: SONJA KNIGHTON DICKENS, ESQ. City Attorney SPONSORED BY: DANNY CREW, CITY MANAGER MOVED BY:_____________________ VOTE: _____ 45 Mayor Shirley Gibson (Yes) ___(No)
46 Vice Mayor Barbara Watson (Yes) ___(No) 47 Councilman Melvin L. Bratton (Yes) ___(No) 48 Councilman Aaron Campbell (Yes) ___(No) 49 Councilman Oliver Gilbert, III (Yes) ___(No) 50
Councilwoman Sharon Pritchett (Yes) ___(No) 51 Councilman André Williams (Yes) ___(No) 52 53 54 SKD/teh 8354722_1.DOC Page 173 of 290
Bliss Products and Services, IncQuotation 6831 S. Sweetwater Rd.Lithia Springs, GA 30122(800) 248-2547(770) 920-1915 Fax 15670 Project 1/5/2009 PTION A -REVISED 1-28-09 PLAYGROUND &
FITNESS EQUI Date Bill To Contact CITY OF MIAMI GARDENS1515 N.W. 167th Street SUITE 2OOMIAMI GARDENS FL 33169 Phone (305) 652-1732 Fax (305) 652-4677 KARA PETTYINTERIM DIRECTOR Terms
Approximate Ship Date Ship Via Part No. Description Qty Price Total30 Days Patty Carruthers patty@blissproducts.com Installation prices are based on truck access to the site and normal
soil conditions. Any buried rock or debris may be cause for additional charges. Any Site preparation or demolition not specified above must be completed prior to installation of the
equipment. Site restoration, unless otherwise noted, is not included. Please refer to your installation agreement for further details. Sales tax if applicable is not included. Sales
tax exempt certificate will be required for exemption. All orders are subject to approval and acceptance by the manufacturer. Signature Date Sub Total 234,907.00 Freight 7,165.43 Tax
0.00 Install 0.00 Grand Total 242,072.43 Page 1 of 3 BLISS PRODUCTS ENGINEERING ENGINEERED SEALED DRWAING FOR PLAYGROUND EUIPMENT PERMITS1 1,875.00 1,875.00 Freight1 0.00 0.00 CHILDSAFE
CHILDSAFE PIP POURED IN PLACE SURFACING 50/50 MIX WITH ROLLED EDGEPER DESIGN SUBMITTED BY KARA PETTY 1-26-09 1 64,610.00 64,610.00 PIP-FITNESS AREA 1 1/2" 50% COLOR 50% BLACK PIP MIX
FOR 5 FITNESS ZONESINCLUDES (4) CLUSTERS OF 3 UNITS EACH & CONVERTED HANDBALL COURT WITH 6 PIECES 1 44,550.00 44,550.00 Freight1 0.00 0.00 DISCOUNT DISCOUNT PER CLAY COUNTY FLORIDA BID
NO. 08/09-3-VARIOUS EQUIPMENT AND AMENITIES FOR PARKS AND PLAYGROUNDSTOTAL DISCOUNT OFF IS 12% WHICH EXCEEDS MOST REQUIREMENTS AND MEETS ALL OTHERS 1 -23,400.00 -23,400.00 Freight1 0.00
0.00 INSTALLER INSTALL INSTALLATION OF PLAYGROUND EQUIPMENTINCLUDES ALL FITNESS EQUIPMENT AND CORE DRILLING WHERE NECESSARY 1 22,500.00 22,500.00 CONCRETE FORM & POUR SLABINCLUDES -SOIL
STATEMENT & COMPACTION COMPACTION TEST (PERMIT REQUIREMENT) & BACKFILL SLAB 1 28,500.00 28,500.00 Page 174 of 290
Bliss Products and Services, IncQuotation 6831 S. Sweetwater Rd.Lithia Springs, GA 30122(800) 248-2547(770) 920-1915 Fax 15670 Project 1/5/2009 PTION A -REVISED 1-28-09 PLAYGROUND &
FITNESS EQUI Date Bill To Contact CITY OF MIAMI GARDENS1515 N.W. 167th Street SUITE 2OOMIAMI GARDENS FL 33169 Phone (305) 652-1732 Fax (305) 652-4677 KARA PETTYINTERIM DIRECTOR Terms
Approximate Ship Date Ship Via Part No. Description Qty Price Total30 Days Patty Carruthers patty@blissproducts.com Installation prices are based on truck access to the site and normal
soil conditions. Any buried rock or debris may be cause for additional charges. Any Site preparation or demolition not specified above must be completed prior to installation of the
equipment. Site restoration, unless otherwise noted, is not included. Please refer to your installation agreement for further details. Sales tax if applicable is not included. Sales
tax exempt certificate will be required for exemption. All orders are subject to approval and acceptance by the manufacturer. Signature Date Sub Total 234,907.00 Freight 7,165.43 Tax
0.00 Install 0.00 Grand Total 242,072.43 Page 2 of 3 CONCRETE-FITNESS AINRCEALUSDES (4) ADDITIONAL SLABS FOR THE FITNESS CLUSTERS WITH PIPFORM & POUR (4) NEW SLABS PER DESIGN 1 10,500.00
10,500.00 Freight1 0.00 0.00 KOMPAN ELE400024 SPINNER BOWL SMBLUE 1 825.00 825.00 Freight1 256.00 256.00 NICROS SMALL BOULDER SMALL BOULDER 4'6" TALL 80 SF OF CLIMBING SURFACE1 5,999.00
5,999.00 Freight1 2,500.00 2,500.00 PARK STRUCTURES 280235806 OPTION A DESIGNREVISED 1-28-09 QUOTE NO 290202804-INCLUDES ALL PARK ITEMS LIST BELOW (SEE ATTACHED SHEET FROM PPS) 1 78,948.00
78,948.00 2-5 UNIT CUSTOM 2-5 YRS PLAY STRUCTUREEARTH COLOR SCHEME 1 0.00 0.00 5-12UNIT CUSTOM 5-12 YRS PLAY STRUCTUREEARTH COLOR SCHEME 1 0.00 0.00 67561 5"OD SINGLE POST SWING W/(2)
TOT SEATS AND (2) BELT SEATSEARTH COLOR SCHEME 1 0.00 0.00 67515 BALL TOSS W/NUMBERSEARTH COLOR SCHEME 1 0.00 0.00 67834 QUARTETEARTH COLOR SCHEME 1 0.00 0.00 Page 175 of 290
Bliss Products and Services, IncQuotation 6831 S. Sweetwater Rd.Lithia Springs, GA 30122(800) 248-2547(770) 920-1915 Fax 15670 Project 1/5/2009 PTION A -REVISED 1-28-09 PLAYGROUND &
FITNESS EQUI Date Bill To Contact CITY OF MIAMI GARDENS1515 N.W. 167th Street SUITE 2OOMIAMI GARDENS FL 33169 Phone (305) 652-1732 Fax (305) 652-4677 KARA PETTYINTERIM DIRECTOR Terms
Approximate Ship Date Ship Via Part No. Description Qty Price Total30 Days Patty Carruthers patty@blissproducts.com Installation prices are based on truck access to the site and normal
soil conditions. Any buried rock or debris may be cause for additional charges. Any Site preparation or demolition not specified above must be completed prior to installation of the
equipment. Site restoration, unless otherwise noted, is not included. Please refer to your installation agreement for further details. Sales tax if applicable is not included. Sales
tax exempt certificate will be required for exemption. All orders are subject to approval and acceptance by the manufacturer. Signature Date Sub Total 234,907.00 Freight 7,165.43 Tax
0.00 Install 0.00 Grand Total 242,072.43 Page 3 of 3 67569 HEALTH TRAIL1 0.00 0.00 Freight1 4,409.43 4,409.43 Note: PRICE TO FURNISH, DELIVER AND INSTALL PER CLAY COUNTY FLORIDA BID
NO 08/09-3. PRICE VALID FOR 30 DAYS. Page 176 of 290
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NOTICE OF DECISION BY THE BOARD OF COUNTY COMMISSIONERS OF CLAY COUNTY, FLORIDA, ON BID NO. 08/09-3 Various Equipment and Amenities for Parks and Playgrounds In accordance with the provisions
of Section 120.57 (3), Florida Statutes, notice is hereby given and posted of the decision of the Board of County Commissioners of Clay County, Florida (hereinafter the “Board”) with
respect to Bid No.: 08/09-3. Bids were opened on December 2, 2008. On January 13, 2009, the Board during its regular meeting rendered its decision to post the notice of intent and to
award the bid to various vendors immediately following the 72-hour posting period provided no protest is filed. Attached hereto is a Bid Recommendation for Bid No. 08/09-3. The decision
of the Board is final. Failure to file a protest within the time prescribed in Section 120.57(3), Florida Statutes, shall constitute a waiver of proceedings under Chapter 120, Florida
Statutes. Fritz A. Behring County Manager Date of Posting: Date of Removal: ______________________ Time of Posting: Time of Removal: _______________________ Initials: Initials:__________________
Page 178 of 290 January 15, 2009 9:40 AM DS January 21, 2009 8:45 AM DS
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1515 NW 167 Street, Building 5 Suite 200 Miami Gardens, Florida 33169 City of Miami Gardens Agenda Cover Memo Council Meeting Date: February 25, 2009 Item Type: (Enter X in box) Resolution
Ordinance Other X Fiscal Impact: (Enter X in box) Yes No Ordinance Reading: (Enter X in box) 1st Reading 2nd Reading X Public Hearing: (Enter X in box) Yes No Yes No X X Funding Source:
General FundParks & Recreation Advertising Requirement: (Enter X in box) Yes No X Contract/P.O. Required: (Enter X in box) Yes No RFP/RFQ/Bid #: X Sponsor Name Dr. Danny Crew, City Manager
Department: Parks and Recreation Department Short Title: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE CITY MANAGER TO TAKE ANY AND ALL STEPS
NECESSARY TO PRODUCE AND IMPLEMENT THE CITY’S FOURTH ANNUAL YOUTH INVITATIONAL BASKETBALL TOURNAMENT COMMENCING APRIL 2009; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING AN
EFFECTIVE DATE. Staff Summary: The City of Miami Gardens Parks and Recreation Department acknowledges that there are several talented youth basketball teams in and around the City of
Miami Gardens. The Department believes it has an obligation to cultivate, encourage, and support these athletes and their coaches. To showcase these talents, the Department offers an
annual youth basketball tournament for children ages 12‐16 at Miami Carol City Senior High School. Miami Gardens Parks and Recreation wishes to host another two‐day tournament complete
with food, trophies, tshirts and giveaways for the participants and coaches. The total cost for this 4th Annual Youth Invitational Basketball Tournament will be $6500, which is currently
earmarked for the event in the Department’s operational budget. Sponsorship opportunities will also be available for community partners and business. Proposed Action: ITEM J-15) CONSENT
AGENDA RESOLUTION 4th Annual Youth Basketball Tournament Page 189 of 290
1515 NW 167 Street, Building 5 Suite 200 Miami Gardens, Florida 33169 It is recommended that the City Council adopt the attached resolution, authorizing the City Manager to take any
and all steps necessary to produce and implement the 4th Annual Youth Invitational Basketball Tournament in April 2009. Attachments: I. Facilities Agreement with Miami Carol City Senior
High School II. Agreement with Miami Gardens Police Department for Off‐Duty Policing Page 190 of 290
RESOLUTION No. 2009-A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE CITY MANAGER TO TAKE ANY AND ALL STEPS NECESSARY TO PRODUCE AND IMPLEMENT
THE CITY’S FOURTH ANNUAL YOUTH INVITATIONAL BASKETBALL TOURNAMENT COMMENCING APRIL 2009; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING AN EFFECTIVE DATE. WHEREAS, the City
of Miami Gardens Parks and Recreation Department would like to host a Fourth Annual Youth Invitational Basketball Tournament, and 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 WHEREAS,
it is estimated that the total cost for the event will be Six Thousand Five Hundred Dollars ($6,500.00) and there are funds in the City’s Parks and Recreation budget for this purpose,
and WHEREAS, the City Council would like to authorize the City Manager to take any and all steps necessary to produce and implement the Fourth Annual Youth Invitational Basketball Tournament
in April 2009, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AS FOLLOWS: Section 1. ADOPTION OF REPRESENTATIONS: The foregoing Whereas paragraphs
are hereby ratified and confirmed as being true, and the same are hereby made a specific part of this Resolution. Section 2. AUTHORIZATION: The City Council of the City of Miami Gardens
hereby authorizes the City Manager to take any and all steps necessary in order to implement the City’s Fourth Annual Youth Invitational Basketball Tournament. Section 3. EFFECTIVE DATE:
This Resolution shall take effect immediately upon its final passage. Page 191 of 290
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS AT ITS REGULAR MEETING HELD ON FEBRUARY 25, 2009. 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40
41 42 _________________________________ SHIRLEY GIBSON, MAYOR ATTEST: _________________________________ RONETTA TAYLOR, MMC, CITY CLERK PREPARED BY: SONJA KNIGHTON DICKENS, ESQ. City
Attorney SPONSORED BY: DANNY CREW, CITY MANAGER MOVED BY:_____________________ VOTE: _____ 43 Mayor Shirley Gibson (Yes) ___(No) 44 Vice Mayor Barbara Watson (Yes) ___(No) 45 Councilman
Melvin L. Bratton (Yes) ___(No) 46 Councilman Aaron Campbell (Yes) ___(No) 47 Councilman Oliver Gilbert, III (Yes) ___(No) 48 Councilwoman Sharon Pritchett (Yes) ___(No) 49 Councilman
André Williams (Yes) ___(No) 50 51 52 SKD/teh 8354746_1.DOC Page 192 of 290
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1515 NW 167 Street, Building 5 Suite 200 Miami Gardens, Florida 33169 City of Miami Gardens Agenda Cover Memo Council Meeting Date: February 25, 2009 Item Type: (Enter X in box) Resolution
Ordinance Other X Fiscal Impact: (Enter X in box) Yes No Ordinance Reading: (Enter X in box) 1st Reading 2nd Reading X Public Hearing: (Enter X in box) Yes No Yes No X Funding Source:
General Fund‐Human Resources Advertising Requirement: (Enter X in box) Yes No X Contract/P.O. Required: (Enter X in box) Yes No RFP/RFQ/Bid #: X (Enter #) Sponsor Name Danny O. Crew
Department: Human Resources Short Title: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE CITY MANAGER AND CITY CLERK TO EXECUTE AND ATTEST, RESPECTIVELY,
AN AGREEMENT WITH HORIZON BEHAVIORAL SERVICES, LLC, TO PROVIDE AN EMPLOYEE ASSISTANCE PROGRAM TO CITY EMPLOYEES AND THEIR DEPENDENTS, IN SUBSTANTIAL FORM AS THAT AGREEMENT ATTACHED HERETO
AS EXHIBIT A; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR INSTRUCTIONS TO THE CITY CLERK; PROVIDING AN EFFECTIVE DATE. Staff Summary: Horizon Behavioral Services, LLC
provides an Employee Assistance Program to City employees and their dependents. The Program offers counseling and referral services that range from personal counseling to dealing with
identity theft. Services are provided via telephone, online and through personal visits. This agreement is for a period of three (3) years. The cost to renewal this year’s contract is
$6,500.00. Proposed Action: That City Council approve the attached resolution authorizing renewal of the contract with Horizon Behavioral Services, LLC in the amount of $6,500.00 for
a period of three years. ITEM J-16) CONSENT AGENDA RESOLUTION Agreement w/Horizon Behavioral Service, LLC Page 196 of 290
1515 NW 167 Street, Building 5 Suite 200 Miami Gardens, Florida 33169 Attachment: Attachment A ‐Agreement Page 197 of 290
RESOLUTION No. 2009-A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE CITY MANAGER AND CITY CLERK TO EXECUTE AND ATTEST, RESPECTIVELY, AN AGREEMENT
WITH HORIZON BEHAVIORAL SERVICES, LLC, TO PROVIDE AN EMPLOYEE ASSISTANCE PROGRAM TO CITY EMPLOYEES AND THEIR DEPENDENTS, IN SUBSTANTIAL FORM AS THAT AGREEMENT ATTACHED HERETO AS EXHIBIT
A; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR INSTRUCTIONS TO THE CITY CLERK; PROVIDING AN EFFECTIVE DATE. WHEREAS, the City in the past has contracted with Horizon
Behavioral Services, LLC, for employee assistance services, and 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 WHEREAS, the City would like to continue to utilize the services of Horizon
Behavioral Services, LLC, for this purpose, and WHEREAS, it is anticipated that this service will cost the City Six Thousand Five Hundred Dollars ($6,500.00) on an annual basis, and
WHEREAS, City staff is recommending that the City Council authorize the City to contract with Horizon Behavioral Services, LLC, for this purpose for a period of three (3) years, NOW
THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AS FOLLOWS: Section 1. ADOPTION OF REPRESENTATIONS: The foregoing Whereas paragraphs are hereby ratified
and confirmed as being true, and the same are hereby made a specific part of this Resolution. Section 2. AUTHORIZATION: The City Council of the City of Miami Gardens hereby authorize
the City Manager and City Clerk to execute and attest, respectively, an Agreement, in substantial form as that agreement attached hereto as Exhibit A, with Page 198 of 290
Horizon Behavioral Services, LLC, for the provision of an Employee Assistance Program in the City of Miami Gardens. 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39
40 41 42 43 44 45 46 47 48 49 Section 3. INSTRUCTIONS TO THE CITY CLERK: The City Clerk is hereby authorized to obtain three (3) fully executed copies of the subject Agreement, with
one to be maintained by the City; with one to be delivered to Horizon Behavioral Services, LLC; and with one to be directed to the Office of City Attorney. Section 4. EFFECTIVE DATE:
This Resolution shall take effect immediately upon its final passage. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS AT ITS REGULAR MEETING HELD ON FEBRUARY 25,
2009. _________________________________ SHIRLEY GIBSON, MAYOR ATTEST: _________________________________ RONETTA TAYLOR, CMC, CITY CLERK PREPARED BY: SONJA KNIGHTON DICKENS, ESQ. City
Attorney SPONSORED BY: DANNY CREW, CITY MANAGER MOVED BY:_____________________ VOTE: _____ 50 Mayor Shirley Gibson (Yes) ___(No) 51 Vice Mayor Barbara Watson (Yes) ___(No) 52 Councilman
Melvin L. Bratton (Yes) ___(No) 53 Councilman Aaron Campbell (Yes) ___(No) Page 199 of 290
54 Councilman Oliver Gilbert, III (Yes) ___(No) 55 Councilwoman Sharon Pritchett (Yes) ___(No) 56 Councilman André Williams (Yes) ___(No) 57 58 59 SKD/teh 8354760_1.DOC Page 200 of 290
AGREEMENT THIS AGREEMENT is made and entered into effective as of the 1st day of October 2008, by and between HORIZON BEHAVIORAL SERVICES, LLC d/b/a Horizon Health EAP Services, a Delaware
limited liability company (“HBS”), and City of Miami Gardens, a Florida municipal corporation (“Employer”). RECITALS: WHEREAS, HBS provides administrative, counseling and referral services
to employers for Employee Assistance Programs established for the benefit of their employees and their dependents; and WHEREAS, Employer has established an Employee Assistance Program
pursuant to ERISA for the benefit of its eligible employees and other eligible persons; and WHEREAS, HBS is willing and able to provide the EAP Services described herein for the Employee
Assistance Program established by the Employer; NOW THEREFORE, in consideration of the mutual covenants contained herein, the parties hereto do hereby agree as follows: Article I Definitions
1.1 “Claim” shall mean a written claim on the form designated by HBS that is presented to HBS by an EAP Provider for EAP services rendered by the EAP Provider to a Covered Person and
is for a date of service that occurred during the term of this Agreement. 1.2 “Covered Person” shall mean an Eligible Employee or an Eligible Dependent. 1.3 “EAP Services” shall mean
the individual counseling, marital counseling, and/or family counseling associated with work-related problems, parent-child differences, disease management or wellness programs, and
substance abuse issues; telephone consultation; management consultation services; and referral services described in Exhibit “A” attached hereto. 1.4 “Eligible Dependent” shall mean
the spouse or minor child of an Eligible Employee or any person residing in the Eligible Employee’s household who is eligible to receive services from the Employee Assistance Program.
1.5 “Eligible Employee” shall mean a full-time or part-time employee, or COBRA beneficiary of Employer who is eligible to receive services under the Employee Assistance Program as established
established by the Employer. Page 201 of 290
1.6 “Employee Assistance Program (EAP)” shall mean the program established by Employer pursuant to ERISA to provide Covered Persons with an assessment of a personal, emotional, marital,
family, financial, or legal problem and either: (a) a referral of the Covered Person to an appropriate health care provider, counselor, or other resources to resolve the presenting problem
as appropriate, or (b) brief short-term counseling by an EAP counselor to resolve the presenting problem, as appropriate. 1.7 “ERISA” shall mean the Employee Retirement Income Security
Act of 1974, as amended. Article II Duties of HBS 2.1 Employee Assistance Program Services. During the term of this Agreement, HBS shall provide certain services to the Employee Assistance
Program as described below: (a) HBS shall provide those EAP Services to the Employee Assistance Program described in Exhibit “A” attached hereto and made a part hereof. (b) HBS shall
provide, for the benefit of Covered Persons, one or more EAP counselors who may be either employees of HBS (a “HBS Counselor”) or independent contractors of HBS (an “EAP Provider”).
Each EAP counselor shall be either a mental health counselor, clinical social worker, marriage and family counselor, clinical psychologist, certified addiction professional, or other
Master's level behavioral professional, as appropriate, and each such EAP counselor shall have an appropriate state professional license. (c) Non-emergency EAP Services shall be provided
by appointment only either at the office of an EAP Provider or telephonically with a HBS Counselor. Access to an EAP Provider or HBS Counselor will be available through either a referral
of a Covered Person by Employer to HBS or by Covered Person self-referral to HBS. (d) In the event the Covered Person’s presenting symptoms require nonmental health and/or substance
abuse specialized care, e.g. a legal problem, housing problem, or consumer credit problem, the EAP Provider or HBS Counselor shall refer such Covered Person to an appropriate pre-selected
resource. Referral shall also be made for acute care needs, psychiatric care, and problems not amenable to short-term counseling, e.g. major depression, psychosis, panic disorder, and
severe chemical dependency. Fees for professional services rendered by resources other than an EAP Provider or HBS Counselor or for non-EAP Services, if any, shall be the responsibility
of the Covered Person and not the responsibility of HBS. (e) HBS shall have the sole financial responsibility to pay each Claim for EAP Services rendered by an EAP Provider of HBS from
its own funds. In no event, including, but not limited to non-payment by HBS or a breach of this Agreement by HBS or Employer, shall an EAP Provider of HBS bill, collect any payment,
or seek reimbursement from a Covered Person for EAP Services. 2 Page 202 of 290
(f) Neither HBS, a HBS Counselor
nor the EAP Provider shall assume any responsibility for the supervision of, or the employment status of, any employee of Employer; such supervision and/or decisions regarding the employment
status of an employee of Employer shall be the sole responsibility of Employer. 2.2 Preparation and Maintenance of Business Records. HBS agrees to prepare and maintain, for each Covered
Person receiving EAP Services under this Agreement and for each Claim received by HBS, adequate business records documenting the EAP Services arranged by HBS and the adjudication of
such Claim. Such records shall be in the form, contain such information, and be retained for such time period as is required by applicable federal and state laws, licensing requirements,
and professional standards governing the provision of EAP Services; provided, however, that in no event shall such records be retained for less than seven (7) years. HBS’ obligation
to maintain such records shall not terminate upon the termination of this Agreement. 2.3 Licensure and Conduct. During the term of this Agreement, HBS shall comply with all applicable
federal and state licensing requirements and shall perform the EAP Services in conformance with all applicable federal and state statutes, regulations, and rules. 2.4 Liability Insurance.
During the term of this Agreement, HBS, at its sole cost and expense, shall procure and maintain professional liability insurance covering its activities under this agreement with limits
of not less than one million dollars ($1,000,000) per occurrence and three million dollars ($3,000,000) in the aggregate. HBS shall provide written evidence of such coverage to Employer
upon its request, and HBS shall give the Employer at least thirty (30) days advance written notice of cancellation of any such professional liability insurance. 2.5 Final Authority;
Plan Administrator. HBS acknowledges and agrees that Employer shall retain all final authority and responsibility for the Employee Assistance Program including, but not limited to, compliance
with ERISA and any other state or federal law applicable to Employer or the administration of the Employee Assistance Program. HBS and Employer agree that HBS’ role shall be limited
to that of providing the EAP Services on behalf of Employer in accordance with the Employee Assistance Program and this Agreement. HBS shall not for any purpose be deemed the Employer’s
“Plan Administrator” or a “fiduciary” under ERISA or otherwise. Employer shall be responsible for the preparation and filing of any reports, returns, or disclosures required by the U.S.
Department of Labor, the Internal Revenue Service, or any other federal or state agency. 2.6 Liability. HBS shall not be liable to Employer or any other person for any mistake of judgment
or other action taken in good faith, or for any loss or damage occasioned thereby, unless the loss or damage is due to HBS’ gross negligence, criminal conduct, or fraudulent acts. HBS
shall not be liable for the acts of any independent contractor contractor EAP Provider providing counseling services to Covered Persons. 3 Page 203 of 290
Article III Duties of Employer 3.1 Compensation to HBS. Employer agrees to pay HBS for the EAP Services rendered to Employer under this Agreement on an annual basis a fee of Two Dollars
and Twenty-Five Cents per Eligible Employee/per month (the “EAP Fee”) for the first three (3) years for the services to be performed pursuant to this Agreement, and adjusted annually
based on the Consumer Price Index published by the Bureau of Labor Statistics, or no more than 6% in any subsequent contract year. The EAP Fee shall be due and payable on the 1st day
of the first month of each contract year during the term of this agreement. The total annual fee shall be based upon the number of Eligible Employees as of the first day of the previous
month. The count of Eligible Employees and the resultant fee amount due for each service, may be amended or corrected by Employer for a period of ninety (90) days subsequent to the month
for which the fees are due, based on submission of corrected census information. If HBS is not paid within the time period set forth above, then, in addition to such delinquent payment,
Employer shall pay HBS a late payment charge equal to one and one-half percent (1.5%) of the delinquent payment which charge shall accrue monthly until the delinquent payment is paid
in full. The rates on which the EAP Fee is based shall be guaranteed for an initial three (3) year period. During that three (3) year period, if the number of Eligible Employees is reduced
by more than twenty percent (20%) or if, clinical utilization (telephonic and/or face-to-face EAP Sessions) exceeds ten percent (10%), HBS reserves the right to review pricing or negotiate
new pricing if necessary based on clinical utilization and the number of Eligible Employees. Conversely, if the number of Eligible Employees is increased by more than twenty percent
(20%), Employer reserves the right to review pricing and request the re-negotiation of new pricing if necessary. 3.2 Census Reports. For each contract year while this Agreement is in
effect, Employer shall deliver to HBS a count of the number of Eligible Employees for that contract year. An authorized Employer Representative is required to sign the approved Employee
Census confirming the current Employee count (Exhibit “B”). At least once per year, HBS may request a complete Eligibility Report listing the name of each Covered Person, his or her
social security identification number, and the date that such person becomes eligible for benefits under the Employee Assistance Program (the "Eligibility Report"). The Eligibility Report
may be in an electronic data processing format compatible with HBS' electronic data processing system. HBS shall have no duty to verify the information in any Eligibility Report. 3.3
Ineligible Persons. Employer shall be financially responsible for any EAP Services provided to an individual who claims to be a Covered Person, but who is not in fact a Covered Person,
due to erroneous or incomplete information furnished to HBS by Employer. Article IV Term of Agreement/Termination 4.1 Term. This Agreement shall be effective as of the 1st day of March
2009 and shall remain in full force and effect for a period of three (3) years and thereafter shall automatically renew for successive one-year terms until terminated in accordance with
the terms 4 Page 204 of 290
of this Agreement. This Agreement may automatically terminate upon the mutual written agreement of the parties hereto. 4.2 Termination Notwithstanding Section 4.1 above, either party
may terminate this Agreement without penalty at any time with or without cause upon thirty (30) days advance written notice. 4.4 Provision of Services Upon Termination. Upon termination
of this Agreement in accordance with Sections 4.1 or 4.2 above, if an EAP Provider is providing EAP Services with regard to a Covered Person who is in treatment on the date of termination
of this Agreement, then Employer may request, and at its option, HBS may agree, that HBS will continue to provide EAP Services, for up to a maximum of three (3) sessions with the Covered
Person. Employer agrees to compensate HBS for any EAP Services provided after the expiration or termination of this Agreement at a rate of Eighty Dollars ($80.00) per session. Article
V General Provisions 5.1 Recitals. The parties acknowledge that the statements contained in the Recitals above are true and correct, and the Recitals are incorporated herein by reference
and made a part hereof. 5.2 Independent Contractor. This Agreement is not intended to create, nor is it to be construed as creating, any relationship between HBS and Employer other than
that of independent parties contracting with each other solely for the purpose of effectuating the provisions of this Agreement. Neither HBS nor Employer nor any of their respective
officers, directors, or employees, shall act as or be construed to be the agent, employee, partner or representative of the other. 5.3 Remedy. If HBS fails to fulfill its obligation
to Employer as specified in this Agreement, Employer’s sole and exclusive remedies are: (a) HBS will again perform the EAP Services to the extent reasonably necessary to correct the
failure; (b) If HBS is unable to correct the failure within ninety (90) days timeframe or an equivalent acceptable level, Employer has the right to recover an amount equal to charges
paid to HBS for for defective services. HBS’ liability on any claim for damages arising out of this Agreement shall be limited to direct damages, and shall not exceed the cost of services
under this contract. HBS or its affiliates, including any of their officers, directors, employees or agents, shall not be liable for any indirect, incidental or consequential damages,
including, but not limited to, lost profits, lost revenues, or failure to realize expected savings sustained or incurred in the performance or non-performance of the work under this
Agreement. 5.4 Dispute Resolution. In the event that the parties hereto are unable to resolve any dispute regarding the interpretation or application of any provision of this Agreement
through good faith negotiations, such dispute shall be submitted to a court of competent jurisdiction. 5 Page 205 of 290
5.5 HIPAA Compliance. Each party acknowledges that the use and disclosure of individually identifiable health information is limited by the Health Insurance Portability and Accountability
Act of 1996 ("HIPAA") and any current and future regulations promulgated thereunder including without limitation the federal privacy regulations contained in 45 CFR Parts 160 and 164,
the federal security standards contained in 45 CFR Part 160, 162 and 164 and the federal standards for electronic transactions contained in 45 CFR Parts 160 and 162, all collectively
referred to herein as the "HIPAA Requirements." Each party agrees to comply with the HIPAA Requirements to the extent applicable to such party and further agrees that it shall not use
or further disclose Protected Health Information (as defined under the HIPAA Requirements) other than as permitted by the HIPAA Requirements. The parties further agree to execute such
other agreements and understandings as may be necessary or required to satisfy all HIPAA Requirements applicable to this Agreement and the transactions contemplated hereby. 5.6 Indemnification.
(a) HBS shall indemnify and hold Employer harmless from any and all liability (including without limitation reasonable attorneys fees) arising from acts of fraud, negligence, or dishonesty
and any errors and omissions committed by HBS, its officers, employees or agents, in connection with or a result of the performance of this agreement. (b) HBS shall indemnify and hold
Employer harmless from any and all liability (including without limitation reasonable attorneys' fees) arising from by reason of any real or alleged professional malpractice or negligence
in the delivery of services by an EAP Provider. (c) Employer shall indemnify and hold HBS harmless from any and all liability (including without limitation reasonable attorneys fees)
arising from acts of fraud, negligence, or dishonesty and any errors and omissions committed by Employer, its officers, employees or agents, in connection with or a result of the performance
of this agreement. 5.7 Assignment. This Agreement may not be assigned by either party without the prior written consent of the other party; provided, however, that HBS may, upon written
notice to the Employer, assign this Agreement to a corporation controlled by, controlling or under common control of HBS. 5.8 Notices. Any notice, request, demand, report, offer, acceptance,
certificate or other instrument which may be required or permitted to be given under this Agreement shall be in writing, signed by a duly authorized officer, and hand delivered to the
other party or sent by U.S. certified mail, return receipt requested, postage prepaid, addressed to the other party at the address set forth below or at such other address of which any
party may so notify the other party: If to Employer: City of Miami Gardens 1515 Northwest 16th Street, Building 5-200 Miami Gardens, Florida 33169 Attn: Ms. Taren Kinglee 6 Page 206
of 290
If to HBS: HORIZON BEHAVIORAL SERVICES, LLC 2941 South Lake Vista Drive Lewisville, Texas 75067 Attn: Rebecca Wignall, EAP Contract Manager Any such notice, request, demand or other
communication shall be deemed given upon the date of mailing if mailed pursuant to the provisions of this Section 5.7. 5.9 Captions; Partial Invalidity. The captions and article and
section numbers appearing in this Agreement are inserted only as a matter of convenience and in no way define, limit, construe or describe the scope or intent of such provisions of this
Agreement nor in any way affect this Agreement. If any provision of this Agreement shall be held invalid or unenforceable by a court of competent jurisdiction, the invalidity or unenforceability
of such provision shall not affect the remaining provisions of this Agreement. 5.10 Change in Law or Regulations. Should any statute, regulation, or rule be enacted, amended, or interpreted
by an governmental body or agency having jurisdiction over HBS or Employer during the term of this Agreement so as to materially affect the ability of a party to perform any provision
of this Agreement, then the parties shall forthwith and in good faith renegotiate the provision of this Agreement affected by such action so that the same can be performed in accordance
with the pertinent change in such statute, regulation, or rule. 5.11 Third-Party Beneficiaries. Nothing in this Agreement is intended to be construed or to be deemed to create any right
or remedy to the benefit of any third party. 5.12 Pronouns. All pronouns shall be deemed to refer to the masculine, feminine or neuter, singular or plural, as the identity or number
of the person, persons, entity or entities may require. 5.13 Amendment. This Agreement may be amended or modified only by a written instrument executed by the parties hereto. 5.14 Binding
Effect. This Agreement shall inure to the benefit of and be binding upon the parties hereto and their respective successors and permitted assigns. 5.15 Entire Agreement. This Agreement
Agreement embodies the entire Agreement among the parties hereto and supersedes any and all prior or contemporaneous, oral or written understandings, negotiations or communications on
behalf of such parties with respect to the subject matter hereof. 5.16 Marketing. HBS may list Employer as its client in HBS’ marketing literature and proposals. 7 Page 207 of 290
5.17 Proprietary Information. Each party hereto shall keep strictly secret and confidential any proprietary information regarding the other party. Each party shall take necessary and
reasonable precaution to prevent unauthorized disclosure to third-parties of proprietary information regarding the other party, and shall require all of its officers, employees, and
agents to whom it is necessary to disclose the same or to whom the same has been disclosed, to keep such proprietary information secret and confidential. The term “proprietary information”,
as used herein, shall mean the terms and provisions of this Agreement; all information and data regarding financial information, including the fees and rates charged or paid hereunder;
management information systems and procedures; contracts or business relationships with third-parties; any other business information regarding a party and obtained by the other party
in connection with this Agreement; and other trade secrets and matters traditionally considered to to constitute proprietary information. Notwithstanding the foregoing, the terms and
provisions of this Agreement may be disclosed by a party in response to a lawful inquiry by a governmental agency or in response to a legally valid information request, court order,
subpoena, or summons. The parties recognize that the City is subject to Chapter’s 119 and 286, Florida Statutes. The provisions of this Section 5.17 shall survive the termination of
this Agreement. 5.18 Waiver. The waiver by either party of a breach or violation of any provision of this Agreement shall not operate as or be construed to be a waiver of any subsequent
breach thereof. 5.19 Attorneys’ fees. The prevailing party to any litigation that arises as a result of this Agreement shall be entitled to recover all attorneys’ fees and costs incurred,
from the nonprevailing party. 5.20 Jurisdiction/venue. Jurisdiction shall lie with the State of Florida and venue shall like with the Circuit Court in and for Miami-Dade County. 8 Page
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IN WITNESS WHEREOF, the undersigned have duly executed this Agreement effective as of the date and year first above written. Employer has had adequate opportunity for review by counsel
of Employer’s choice and fully understands the terms of this Agreement. “HBS” HORIZON BEHAVIORAL SERVICES, LLC d/b/a Horizon Health EAP Services By: Date: _________________ Cindy Sheriff
Title: President “Employer” City of Miami Gardens By: Date: __________________ Title: 9 Page 209 of 290
Exhibit “A” Employee Assistance Program Services A. Evaluation and Assessment. Each Covered Person shall receive initial evaluation and assessment by a HBS Counselor for mental health
or substance abuse problems, and the HBS Counselor shall refer the Covered Person to the appropriate non-EAP Provider or agency if the presenting problem in not amenable to short-term
EAP counseling. B. Telephone Consultation and Referral. Each Covered Person shall receive consultation from HBS for personal and life problems, and, when indicated, HBS shall refer the
Covered Person to the appropriate non-EAP resource. C. Counseling Sessions. Each Covered Person may receive unlimited short term counseling sessions with a HBS Counselor through the
Employee Assistance Program. D. Emergency Triage. HBS will provide 24-hours a day, seven days a week emergency intake and referral for Covered Persons with a mental health or substance
abuse crisis using a toll-free telephone line. E. Management Consultation and Referral Services. HBS will provide consultation for managers, supervisors and executive level personnel
to consult with HBS Care Managers about troubled employees or to make performance-based referrals within the context of the employee assistance benefit. F. Identity Theft Consultation.
HBS will offer a comprehensive array of Identity Theft Consultation which includes preventative assistance to aid in protecting sensitive information before theft occurs and aid in cases
where an ID theft may have happened through a vendor such as CLC, Inc. G. Legal Services. HBS will offer a comprehensive array of legal counseling services that includes telephone and/or
face-to-face consultation with an attorney and supportive counseling when indicated through a vendor such as CLC, Inc. H. Financial Services. HBS will offer comprehensive financial services,
including personal consultation, through a financial services vendor such as CLC, Inc. I. Horizoncarelink. Online EAP services for members and managers through our website, http://www.horizoncarelink
.com which includes online training programs, forms and articles, assessments, library, news, legal and financial services and access to web-based worklife services. J. Telephonic Worklife.
Our exclusive, phone-based program designed to assist members with a full range of worklife issues. Members are connected with worklife specialists who can assist them with child and
elder care issues, temporary care, special needs, disaster relief, personal and convenience services, and many other needs. K. Critical Incident Stress Debriefing (CISD)/Critical Incident.
HBS will provide three (3) CISD hours per year to Employer, upon its request, at Employer’s premises, an EAP Provider to provide group counseling to Employer’s employees in the event
of a catastrophic incident affecting a group of employees (e.g. employee suicide, natural catastrophe, on-the-job injury causing death). HBS will schedule a CISD at the worksite with
a group of employees directly impacted by a critical incident as soon as clinically necessary following the traumatic event. Additional CISD hours will be made available at the rate
of Three Hundred Twenty-Five Dollars ($325.00) per hour/per clinician. Travel both to and from the Employer’s premises shall be paid at a rate of Fifty Dollars ($50.00) per hour of travel.
10 Page 210 of 290
Cancellations within twenty-four (24) hours of requested service will be charged a Three Hundred Twenty-Five Dollars ($325.00) administrative fee. L. Employee Orientation Meetings. HBS
will provide two (2) hours per year of on-site meetings for Eligible Employees to acquaint Eligible Employees with the operation of the Employee Assistance Program and to encourage Eligible
Employees to use the Employee Assistance Program, Additional Employee Orientations will be made available at the rate of Two Hundred Seventy-Five Dollars ($275.00) per clinician/per
hour. Travel both to and from the Employer’s premises shall be paid at a rate of Fifty Dollars ($50.00) per hour of travel. The date and time of such orientation meetings shall be mutually
agreed-upon by HBS and Employer. M. Supervisor Orientation and Training. HBS will provide two (2) hours per year of training programs for Employer’s employees providing supervision of
the Employee Assistance Program as part of their day-to-day duties. The purpose of this training program will be to acquaint supervisors with the operation of the Employee Assistance
Program and to motivate supervisors to encourage Covered persons to use the Employee Assistance Program. Additional Supervisor Orientations and Trainings will be made available at the
rate of Two Hundred Seventy-Five Dollars ($275.00) per clinician/per hour. Travel both to and from the Employer’s premises shall be paid at a rate of Fifty Dollars ($50.00) per hour
of travel. N. Seminars and Wellness Programs. HBS will provide two (2) hours per year of on-site EAP trainings on such topics as stress management, weight loss, smoking, conflict resolution
and substance abuse prevention, and four (4) hours per year of legal and financial seminars. HBS will also provide web-based seminars, in which participants view the presentation through
their web browser and listen to the audio through their telephone. Additional on-site EAP trainings are available at the rate of Two Hundred Seventy-Five Dollars ($275.00) per hour/per
clinician. Travel both to and from the Employer’s premises shall be paid at a rate of Fifty Dollars ($50.00) per hour of travel. Additional webbased seminars are available at the rate
of Two Hundred Dollars ($200.00) per hour/per clinician. O. Employee Communication Materials. HBS shall make available to Employer and Employer’s employees, standard EAP communication
materials (e.g. STT brochures, posters, brochures) designed to increase manager and employee EAP awareness as noted below at the time of initial implementation. Materials will be drop-shipped
to Employer's corporate headquarters, or an alternative site designated by Employer, for distribution by Employer to employees. Excluding initial orders, all Shipping and Handling expenses
associated with the promotional materials will be billed to the Employer. Additional EAP communication materials will be provided to Employer at an additional fee. Any other materials,
which the Employer may distribute, shall also be at the Employer’s expense and must receive the written approval of HBS. Standard materials included for implementation and annual communications
under this Agreement are: Somewhere to Turn brochures in a quantity equal to 120% of the number of Eligible Employees for distribution at implementation and then as needed on an annual
basis. Q&A sheets in a quantity equal to 120% of the number of Eligible Employees for distribution at implementation and then as needed on an annual basis. Manager Updates in a
quantity equal to 20% of the number of Eligible Employees for distribution on a quarterly basis. Two Orientation Videos, which may be duplicated for distribution at implementation.
Posters for display at work sites in a quantity up to 5% of the number of Eligible Employees at implementation and on an annual basis. Online EAP Reminders on a quarterly basis.
11 Page 211 of 290
Other materials available upon request for additional charges. P. Fitness for Duty (FFD) Consultation and Coordination. HBS provides expert consultation dealing with decisions regarding
the need for Fitness for Duty Evaluations. HBS assists in recommending a FFD facilitator and assists in the coordination with these providers. HBS can be an additional resource to review
FFD paperwork before it is sent to Employer. HBS can further case manage FFD expectations prior to the employee returning to work. A Fitness for Duty Evaluation is a forensic evaluation
completed by a psychologist, psychiatrist, or master-level clinician outside the EAP, for the purpose of evaluating an employee’s ability to safely perform the functions of their job,
assess risk, and provide a company with a legally defensible report suggesting steps needed to be taken to minimize employer risk in returning the employee to work. . Typically, the
evaluation includes some or all of the following: clinical interview, psychological testing, and collateral interviews, and is not seen as therapy. It is solely Employer’s responsibility
to decide whether to refer an employee for a Fitness for Duty Evaluation. Employer is responsible for working directly with the FFD provider as well as paying for the Fitness for Duty
Evaluation directly. Only the Employer may make decisions, for example, regarding retaining or dismissing employees. Q. Safety Evaluation. A referral to the EAP for an employee who has
been involved in a traumatic event (ie: shooting, fatality, etc.), demonstrated emotional instability in the workplace, used poor judgment, or had a policy violation. The clinician is
able to assess if there is an imminent danger. With a signed release, oral reports are provided stating employee’s compliance. Report can state, at this time, employee is safe to return
to work with the understanding that to HBS’ knowledge there is no imminent danger. Only the Employer may make decisions regarding returning, retaining, or dismissing employees for work.
Evaluations can direct an employee to further counseling, evaluation, or even suggest that a Fitness for Duty Evaluation would be necessary. No psychological testing, collateral reports,
or legally defensible report is completed. R. Substance Abuse Professional (SAP) Consultation and Referral. Upon request of Employer, for drug and alcohol cases that fall under the Department
of Transportation (DOT) guidelines, HBS shall provide initial and ongoing management consultation and referral to our specialized network of qualified Substance Abuse Professionals to
conduct initial assessment and provide treatment recommendations. After HBS set’s up the initial appointment, the Employer is responsible for working directly with the SAP as well as
paying the SAP directly. HBS can be an additional resource to review SAP paperwork before it is sent to Employer but can only communicate recommended changes to the SAP. Follow-up, Compliance
and Aftercare attendance monitoring is performed by Employer. The following EAP Services are in addition to the per Eligible Employee/per month fee: S. Reduction in Force. The process
by which a work organization reduces its work force by eliminating jobs, such as closing subsidiaries or departments. On-site services for Reduction in Force will be provided at the
rate of Three Hundred Twenty-Five Dollars ($325.00) per hour/per clinician. Travel both to and from the Employer’s premises shall be paid at a rate of Fifty Dollars ($50.00) per hour
of travel. Cancellations within twenty-four (24) hours of requested service will be charged a Three Hundred Twenty-Five Dollar ($325.00) administrative fee. T. Grief Groups. An on-site
group that is facilitated by a provider to help employees deal with a loss of a co-worker, family member, etc. Grief Groups will be provided at the rate of Three Hundred Twenty-Five
Dollars ($325.00) per hour/per clinician. Travel both to and from the Employer’s premises shall be paid at a rate of Fifty Dollars ($50.00) per hour of travel. Cancellations 12 Page
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within twenty-four (24) hours of requested service will be charged
a Three Hundred Twenty-Five Dollar ($325.00) administrative fee. U. Compliance Trainings. HBS provides Compliance Trainings on topics such as Department of Transportation (DOT) Drug/Alcohol
Awareness, Diversity in the Workplace, Drug Free Workplace, Sexual Harassment for Employees, and Violence in the Workplace. Compliance Trainings will be provided at the rate of Three
Hundred Fifty Dollars ($350.00) per hour/per clinician. Travel both to and from the Employer’s premises shall be paid at a rate of Fifty Dollars ($50.00) per hour of travel. Cancellations
within twenty-four (24) hours of requested service will be charged a Three Hundred Fifty Dollar ($350.00) administrative fee. V. Comprehensive Substance Abuse Professional (SAP) Services.
Upon request of Employer, for drug and alcohol cases that fall under the Department of Transportation (DOT) guidelines, HBS shall provide initial and ongoing management consultation,
initial and follow up SAP evaluation, as well as case management throughout the Substance Abuse Professional (SAP) aftercare recommendations. HBS shall refer to a qualified SAP to conduct
initial assessment and provide treatment recommendations, follow-up testing schedule, referral to treatment resource and compliance meeting, as defined by Department of Transportation
(DOT) SAP guidelines. After an Eligible Employee’s return to the workplace, and upon request of Employer, HBS shall provide ongoing case management through completion of aftercare recommendations.
Per DOT Regulation, Employer has final decision-making authority regarding the return of an Eligible Employee to the workplace. If a referral to a treatment resource occurs, Eligible
Employee will be responsible for the cost of services provided by the treatment source. Comprehensive SAP services shall be provided by HBS at the rate of Seven Hundred Fifty Dollars
($750.00) per case. The above quotes are valid only for ninety (90) days from the date of this Agreement. Pricing will be provided upon request after such ninety (90) day period. 13
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Exhibit “B” Employee Census Attestation Census Data Please fill in your current employee count and sign below and return by fax to 972-420-7762. Company Name: City of Miami Gardens Current
Employee Count (by Month): # of EAP Employees _________________ Attach Divisional Breakdown Report (if applicable) _________ Effective Date: ____________________ Count Provided By ___________________
_________________________ (Human Resources Representative – Printed Name) ____________________________________________ Signature _____________ _ Date 14 Page 214 of 290
1515 NW 167 Street, Building 5 Suite 200 Miami Gardens, Florida 33169 City of Miami Gardens Agenda Cover Memo Council Meeting Date: February 25, 2009 Item Type: (Enter X in box) Resolution
Ordinance Other X Fiscal Impact: (Enter X in box) Yes No Ordinance Reading: (Enter X in box) 1st Reading 2nd Reading X Public Hearing: (Enter X in box) Yes No Yes No Funding Source:
Advertising Requirement: (Enter X in box) Yes No Contract/P.O. Required: (Enter X in box) Yes No RFP/RFQ/Bid #: X Sponsor Name Dr. Danny O. Crew Department: City Manager Short Title:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, URGING THE MEMBERS OF THE FLORIDA LEGISLATURE TO SUPPORT CERTAIN ISSUES DURING THE 2009 LEGISLATIVE SESSION; PROVIDING
FOR DIRECTIONS TO THE CITY CLERK; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING AN EFFECTIVE DATE. Staff Summary: The Regular Session of the Florida Legislature will convene
on Tuesday, March 3, 2009. In preparation for the legislative session, staff established a legislative program based on the input from various City Council members and staff. The proposed
State Legislative Program documents the City of Miami Garden’s legislative priorities in 2009 and will be used to assist our lobbyist in advocating for the City during the current session.
Proposed Action: That the City Council approve the attached resolution adopting the 2009 City of Miami Gardens State Legislative Program. Attachment: Attachment A‐Proposed 2009 State
Legislative Program ITEM K-1) RESOLUTION 2009 Legislative Session Page 215 of 290
Error! Unknown document property name.Error! Unknown document property name. Page 1 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 RESOLUTION No. 2009-A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF MIAMI GARDENS, FLORIDA, URGING THE MEMBERS OF THE FLORIDA LEGISLATURE TO SUPPORT CERTAIN ISSUES DURING THE 2009 LEGISLATIVE SESSION; PROVIDING FOR DIRECTIONS TO THE CITY CLERK; PROVIDING
FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING AN EFFECTIVE DATE. WHEREAS, the Regular Session of the Florida Legislature will convene on Tuesday, March 3, 2009, and WHEREAS, in preparation
for the upcoming session, staff has prepared a legislative program that documents the City of Miami Garden’s legislative priorities in 2009, and is recommending that the City Council
approve the proposed program, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AS FOLLOWS: Section 1. ADOPTION OF REPRESENTATIONS: The foregoing
Whereas paragraphs are hereby ratified and confirmed as being true, and the same are hereby made a specific part of this Resolution. Section 2. REQUEST FOR LEGISLATIVE ACTION: The City
Council of the City of Miami Gardens hereby urges Governor Charlie Crist and members of the Florida Legislature to support the legislation as outlined on Exhibit “A” attached hereto.
Section 3. DIRECTIONS TO THE CITY CLERK: The City Clerk is hereby directed to send a certified copy of this Resolution to Governor Charlie Crist and to all Page 216 of 290
Resolution No. 2009-Page 2 16 17 18 19 20 21 22 23 members of the Florida Legislature. Section 4. EFFECTIVE DATE: This Resolution shall take effect immediately upon its final passage.
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS AT ITS REGULAR MEETING HELD ON FEBRUARY 25, 2009. ATTEST: _________________________ SHIRLEY GIBSON, MAYOR 24 ______________________
___________ 25 26 27 28 29 30 31 RONETTA TAYLOR, MMC, CITY CLERK Prepared by SONJA KNIGHTON DICKENS, ESQ. City Attorney SPONSORED BY: DANNY CREW, City Manager 32 MOVED BY: ____________________
33 34 35 36 SECONDED BY: _________________ VOTE: 37 Mayor Shirley Gibson (Yes) (No) 38 Vice Mayor Barbara Watson (Yes) (No) 39 Councilman Melvin L. Bratton (Yes) (No) 40 Councilman Aaron
Campbell Jr. (Yes) (No) 41 Councilman Andre’ Williams (Yes) (No) 42 Councilwoman Sharon Pritchett (Yes) (No) 43 Councilman Oliver Gilbert, III (Yes) (No) Page 217 of 290
Attachment A 2009 Proposed City of Miami Gardens State Legislative Program POLICY STATEMENTS Cultural Arts/Recreation and Open Space Program Funding The City of Miami Gardens City Council
supports the preservation of state funding for cultural programs and recreation and opens space programs (City Manager). Home Rule Miami Gardens City is dedicated the fundamental concept
that government closed to the people is the appropriate authority to serve the needs and requirements of the community. The City of Miami Gardens City Council opposes legislative efforts
to interfere with the governance or administration of local government. (City Manager) Municipal Memberships The City of Miami Gardens City Council opposes any legislation that seeks
to remove a municipality’s ability to pay membership dues to organizations that assist in representing municipal interests before the Florida Legislature or any other unit of Federal,
State, or local government. Municipal Revenues The City of Miami Gardens City Council opposes opposes any legislative action that seeks to further limit or reduce local government revenues,
including additional constitutional amendments.(City Manager) Pari-Mutuel Gaming City of Miami Garden City Council supports passage of legislation creating parity with Indian gaming
casino competitors in the nature of regulatory requirements, taxation, or revenue sharing structures and competing product offerings. (Mayor Shirley Gibson) Proportionate Share of State
Funding The City of Miami Gardens City Council supports the Florida legislature equalizing the proportionate share amount of funding provided to each jurisdiction from state funds based
on population of each region in Florida. (Councilman Gilbert) 1 Page 218 of 290
Attachment A 2 Recreation Program Funding The City of Miami Gardens City Council supports the preservation of state funding for recreational programs and open space preservation grants.
(Consolidated Above) Workforce Housing Over the past two years, the City of Miami Gardens has experienced a 28% increase in property values. This rapid increase in the cost of housing
places the average working resident at a disadvantage when faced with attaining adequate housing for their family. The City of Miami Gardens City Council supports legislation that maintains
the availability of workforce housing for residents of the City of Miami Gardens. (City Manager) LEGISLATIVE PROPOSALS Red Light Cameras The City of Miami Gardens City Council opposes
legislation which seeks to limit a municipality’s ability to impose civil penalties for traffic infractions related to red light running and/or restrict a municipality’s ability to obtain
right of Way permits for the installation of red light cameras with their jurisdiction. (City Manager) Water Surcharge Legislation The City of Miami Gardens City Council supports legislation
which seeks to reinstate limitations on utility rates charged outside municipal boundaries in counties with a population of more than 1.5 million as of the most recent decennial census.
(Councilman Oliver Gilbert) APPROPRIATIONS REQUESTS Drainage Improvements Amount: $595,000 The following locations have been identified by City engineers as areas of critical concern;
these locations are in need of storm water drainage improvements due to flooding and require immediate attention. Projects involve design and construction of the local drainage system:
o NW 194th Terrace -NW 196th Street /NW 21st Avenue $175,000 o NW 167th -175th Street /NW 11th -17th Avenue $307,500 o NW 179 Street /NW 32nd Ave -NW 35th Court $112,500 $595,000 Page
219 of 290
1515 NW 167 Street, Building 5 Suite 200 Miami Gardens, Florida 33169 City of Miami Gardens Agenda Cover Memo Council Meeting Date: February 25, 2009 Item Type: (Enter X in box) Resolution
Ordinance Other X Fiscal Impact: (Enter X in box) Yes No Ordinance Reading: (Enter X in box) 1st Reading 2nd Reading X Public Hearing: (Enter X in box) Yes No Yes No X Funding Source:
(Enter Fund & Dept) CDB 3 G Program Year Advertising Requirement: (Enter X in box) Yes No X Contract/P.O. Required: (Enter X in box) Yes No RFP/RFQ/Bid #: X N/A Sponsor Name Danny Crew,
City Manager Department: Community Development Short Title: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE CITY MANAGER AND CITY CLERK TO EXECUTE
AND ATTEST, RESPECTIVELY, THAT CERTAIN SUB-RECIPIENT AGREEMENT WITH NEIGHBORHOOD HOUSING SERVICES, INC., FOR THE PROVISION OF SERVICES RELATING TO FORECLOSURE PREVENTION ASSISTANCE,
A COPY OF WHICH IS ATTACHED HERETO AS EXHIBIT A; PROVIDING FOR INSTRUCTIONS TO THE CITY CLERK PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING AN EFFECTIVE DATE. Staff Summary:
Background On March 12, 2008, the City Council adopted a resolution authorizing the City to enter into a Memorandum of Understanding (MOU) with Neighborhood Housing Services, Inc. (NHS)
to provide foreclosure prevention services to City residents. Included in their services was the provision of foreclosure prevention clinic(s) that would provide individuals in this
situation with much needed information and assistance. The first workshop was scheduled for early April. Only 3 residents attended. In conversations with NHS representatives, Staff later
determined that the workshop environment was not the best approach, as many homeowners were reluctant to coming to an open forum to discuss such a delicate subject. ITEM L-1) RESOLUTION
PUBLIC HEARING Sub-Recipent agreement w/Neighborhood Housing Services Page 220 of 290
1515 NW 167 Street, Building 5 Suite 200 Miami Gardens, Florida 33169 Since then, Community Development staff determined to be the recipient of the initial documents from residents facing
foreclosure and those documents would be subsequently sent to NHS, who would then contact the resident and set up a private, one‐on‐one meeting at NHS’ office which is located in Miami.
Community Development continued to receive numerous calls and inquiries about the services, but it was determined that many folks could not or would not make it to meet with NHS at their
offices. The MOU did not provide for compensation to NHS, because compensation was to be provided to NHS from the NeighborWorks network for each client whose file resulted in a positive
outcome of mortgage modification, refinancing, or short sale. The Department is still receiving a large volume of inquiries from residents regarding foreclosure assistance. Current Situation
The need to provide foreclosure prevention assistance continues to be critical. However, due to the poor attendance at the foreclosure clinic and the low rate of return of packages,
It has been determined that a better approach might be to have an NHS staff member on‐site at the City’s offices. This staff person would be readily available to speak with residents
in this situation and would assist residents in completing the required paperwork (budget, list of assets & liabilities, etc.) This staff person would also follow‐up with residents that
previously picked up packages, but who have never returned it. To accommodate NHS staff on‐site, the City would provide dedicated office space for the purposes described above. Initially,
the NHS staff person will be on‐site 3 days per week. Moreover, NHS will provide foreclosure prevention assistance as well as providing homebuyer counseling services to interested first‐time
homebuyers. The City will compensate NHS, using Community Development Block Grant funds in the amount of $50,000. In order to award these funds to NHS, City Council needs to approve
the attached resolution that authorizes the City Manager to enter into a sub‐recipient agreement with this agency for the provision of these services. The attached agreement terminates
on September 30, 2009. Prior to that time, Staff will evaluate these services and determine if it warrants continued funding. Should that be the case, Staff will bring the item back
to Council for their review and approval. Proposed Action: It is recommended that City Council approve the attached resolution authorizing the City Manager to enter into a sub‐recipient
agreement with NHS for the provision of the services as described herein. Attachment: • Sub‐recipient Agreement (Draft) • NHS Work Plan • Budget Page 221 of 290
RESOLUTION No. 2009-A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE CITY MANAGER AND CITY CLERK TO EXECUTE AND ATTEST, RESPECTIVELY, THAT CERTAIN
SUB-RECIPIENT AGREEMENT WITH NEIGHBORHOOD HOUSING SERVICES, INC., FOR THE PROVISION OF SERVICES RELATING TO FORECLOSURE PREVENTION ASSISTANCE, A COPY OF WHICH IS ATTACHED HERETO AS EXHIBIT
A; PROVIDING FOR INSTRUCTIONS TO THE CITY CLERK PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING AN EFFECTIVE DATE. WHEREAS, recently the City Council adopted a Resolution authorizing
the City to enter into a Memorandum of Understanding (“MOU”) with Neighborhood Housing Services, Inc. (“NHS”), to provide foreclosure prevention services to City residents, and 1 2 3
4 5 6 7 8 9 10 11 12 13 14 15 WHEREAS, it was initially thought that the best approach would be for NHS to assist the City with holding workshops for residents facing foreclosure, and
WHEREAS, it has been determined, that many residents are hesitant to attend workshops but are more willing to have one-on-one assistance, and WHEREAS, staff is recommending that the
best course of action would be for the City to enter into a sub-recipient agreement with NHS whereby NHS would provide a staff person or persons on site who can assist residents with
foreclosure prevention assistance, and WHEREAS, funding for this purpose is available from Community Development Block Grant funds in the amount of Fifty Thousand Dollars ($50,000.00),
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AS FOLLOWS: Page 222 of 290
Section 1. ADOPTION OF REPRESENTATIONS: The foregoing Whereas paragraphs are hereby ratified and confirmed as being true, and the same are hereby made a specific part of this Resolution.
16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 Section 2. AUTHORIZATION: The City Council of the City of Miami Gardens hereby authorizes
the City Manager and City Clerk to execute and attest, respectively, that certain sub-recipient agreement with Neighborhood Housing Services, Inc., for foreclosure prevention assistance,
a copy of which is attached hereto as Exhibit A. Section 3. INSTRUCTIONS TO THE CITY CLERK: The City Clerk is hereby authorized to obtain three (3) fully executed copies of the subject
Agreement, with one to be maintained by the City; with one to be delivered to Neighborhood Housing Services, Inc.; and with one to be directed to the Office of City Attorney. Section
4. EFFECTIVE DATE: This Resolution shall take effect immediately upon its final passage. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS AT ITS REGULAR MEETING HELD
ON FEBRUARY 25, 2009. _________________________________ SHIRLEY GIBSON, MAYOR ATTEST: _________________________________ RONETTA TAYLOR, CMC, CITY CLERK PREPARED BY: SONJA KNIGHTON DICKENS,
ESQ. City Attorney Page 223 of 290
47 SPONSORED BY: DANNY CREW, CITY MANAGER 48 49 50 51 52 MOVED BY:_____________________ VOTE: _____ 53 Mayor Shirley Gibson (Yes) ___(No) 54 Vice Mayor Barbara Watson (Yes) ___(No) 55
Councilman Melvin L. Bratton (Yes) ___(No) 56 Councilman Aaron Campbell (Yes) ___(No) 57 Councilman Oliver Gilbert, III (Yes) ___(No) 58 Councilwoman Sharon Pritchett (Yes) ___(No) 59
Councilman André Williams (Yes) ___(No) 60 61 62 SKD/teh 8348326_1.DOC Page 224 of 290
CITY OF MIAMI GARDENS, FLORIDA COMMUNITY DEVELOPMENT BLOCK GRANT PUBLIC SERVICE PROGRAMS AGREEMENT THIS AGREEMENT (hereinafter the “Agreement”) is entered into this 1st day of December,
2008, between the City of Miami Gardens, a municipal corporation of the State of Florida (hereinafter referred to as the “CITY”) and Neighborhood Housing Services of South Florida, Inc.,
a Florida not for profit corporation (hereinafter referred to as the “SUBRECIPIENT”). FUNDING SOURCE: Community Development Block Grant Funds AMOUNT: $50,000 TERM OF THE AGREEMENT: December
1, 2008 through September 30, 2009 IDIS NUMBER (to be completed by the City): ____________ NOW, THEREFORE, in consideration of the mutual covenants and obligations herein set forth,
the parties understand and agree as follows: ARTICLE I EXHIBITS AND DEFINITIONS 1.1 EXHIBITS. Attached hereto and forming a part of this Agreement are the following Exhibits: Exhibit
A Corporate Resolution Authorizing Execution of this Agreement. Exhibit B Work Program Exhibit Exhibit C Compensation and Budget Summary Exhibit D Certification Regarding Lobbying Form
Exhibit E Certification Regarding Debarment, Suspension and other Responsibility Matters (Primary Covered Transactions Form). Exhibit F Crime Entity Affidavit Page 225 of 290
1.2 DEFINED TERMS. As used herein the following terms shall mean: Act or 24 CFR 570 Title I of the Housing and Community Development Act of 1974, as amended. Agreement Records: Any and
all books, records, documents, information, data, papers, letters, materials, and computerized or electronic storage data and media, whether written, printed, computerized, electronic
or electrical, however collected or preserved which is or was produced, developed, maintained, completed, received or compiled by or at the direction of the SUBRECIPIENT or any subcontractor
in carrying out the duties and obligations required by the terms of this Agreement, including, but not limited to, financial books and records, ledgers, drawings, maps, pamphlets, designs,
electronic tapes, computer drives and diskettes or surveys. CDBG Program: Community Development Block Grant Program. CDBG Requirements: The requirements contained in 24 CFR Part 570,
Rule 9I of the Florida Administrative Code and as established by the City of Miami, Florida. Department: The City of Miami Gardens Department of Community Development. Federal Award:
Any federal funds received by the SUBRECIPIENT from any source during the period of time in which the SUBRECIPIENT is performing the obligations set forth in this Agreement. Low-and-Moderate
A member of a low-or moderate-income family Income Person: whose income is within specific income levels set forth by U.S. HUD. U.S. HUD or HUD: The United States Department of Housing
and Urban Development. 2 Page 226 of 290
ARTICLE II BASIC REQUIREMENTS The following documents must be approved by the CITY and must be on file with the Department prior to the CITY’S execution of this Agreement: 2.1 The Work
Program submitted by the SUBRECIPIENT to the CITY which shall become attached hereto as Exhibit B to this Agreement and shall include the following: 2.1.1 The description section shall
detail the activities to be carried out by the SUBRECIPIENT. It should specifically describe the activities to be carried out as a result of the expenditure of CDBG Funds. Where appropriate
it should list measurable objectives, define the who, what, where and when of the project, and in general detail how these activities will ensure that the intended beneficiaries will
be served. 2.1.2 The schedule of activities and measurable objectives plays an essential role in the grant management system. The schedule should provide projected milestones and deadlines
for the accomplishment of tasks in carrying out the Work Program. These projected milestones and deadlines are a basis for measuring actual progress during the term of this Agreement.
These items shall be in sufficient detail to provide a sound basis for the CITY to effectively monitor performance by the SUBRECIPIENT under this Agreement. 2.2 The Budget Summary attached
hereto as Exhibit C, which shall include: completion of the SUBRECIPIENT’S Itemized Budget, Cost Allocation, Budget Narrative, Staff Salaries Schedule and a copy of all subcontracts.
2.3 A list of the SUBRECIPIENT’S present officers and members of the Board (names, addresses and telephone numbers). 2.4 A list of key staff persons (with their titles) who will carry
out the Work Program. 2.5 Completion of an Authorized Representative Statement. 2.6 Completion of a Statement of Accounting System. 2.7 A copy of the SUBRECIPIENT’S corporate personnel
policies and procedures. 2.8 Job description and resumes for all positions funded in whole or in part under this Agreement. 2.9 A letter accepting the Office of Management and Budget
(“OMB”) Circular No.A-87 “Principles for Determining Costs Applicable to Grants and Agreements with State, 3 Page 227 of 290
Local and Federally recognized Indian Tribal Governments;” OMB Circular No. A-110, Attachments “A” (Cash Depositories), “B” (Bonding and Insurance), “C” (Retention and Custodial Requirements
for Records), “F” (Standards for Financial Management Systems), “H” (Monitoring and Reporting Progress Performance), “N” (Property Management Standards), and “O” (Procurement Standards);
OMB Circular Nos. A-122 and A-21: “Cost Principles for Non-Profit Organizations and Cost Principles for Educational Institutions,” as modified by 24 CFR Section 570.502(a)(b); “Applicability
of Uniform Administrative Requirements” of the CDBG Program Regulations Final Rule and Lead Based Paint Regulations 24 CFR Part 35. 2.10 Copy of the SUBRECIPIENT’S last federal income
tax return (IRS Form 990). 2.11 The following corporate documents: (i) Bylaws, resolutions, and incumbency certificates for the SUBRECIPIENT, certified by the SUBRECIPIENT’S Corporate
Secretary, authorizing the consummation of the transactions contemplated hereby, all in a form satisfactory to the CITY. 2.12 ADA Certification. 2.13 Drug Free Certification. 2.14 All
other documents reasonably required by the CITY. ARTICLE III TERMS AND PROCEDURES 3.1 CITY AUTHORIZATION: For the purpose of this Agreement, the Department will act on behalf of the
CITY in the fiscal control, programmatic monitoring and modification of this Agreement, except as otherwise provided in this Agreement. 3.2 EFFECTIVE DATE AND TERM: This Agreement shall
begin on December 1, 2008 and end on September 30, 2009. 3.3 OBLIGATIONS OF SUBRECIPIENT: The SUBRECIPIENT shall carry out the services and activities as prescribed in its Work Program,
which is attached and incorporated herein and made a part of this Agreement, in a manner that is lawful, and satisfactory to the CITY, and in accordance with the written policies, 4
Page 228 of 290
procedures, and requirements as prescribed in this Agreement, and as set forth by HUD and the CITY. 3.4 LEVEL OF SERVICE: Should start-up time for the Work Program be required or in
the event of the occurrence of any delays in the activities thereunder, the SUBRECIPIENT shall immediately notify the Department in writing, giving all pertinent details and indicating
when the Work Program shall begin and/or continue. It is understood and agreed that the SUBRECIPIENT shall maintain the level of activities and expenditures in existence prior to the
execution of this Agreement. Any activities funded through or as a result of this Agreement shall not result in the displacement of employed workers, impair existing agreements for services
or activities, or result in the substitution of funds allocated under this Agreement for other funds in connection with work which would have been performed in the absence of this Agreement.
ARTICLE IV CDBG FUNDING AND DISBURSEMENT REQUIREMENTS 4.1 COMPENSATION The amount of compensation payable by the City to the Project Sponsor shall be based on the rates, schedules and
conditions described in Exhibit “C” attached hereto, which by this reference is incorporated into this Agreement.” 4.2 INSURANCE: At all times during the term hereof, the SUBRECIPIENT
shall maintain insurance acceptable to the CITY. Prior to commencing any activity under this Agreement, the SUBRECIPIENT shall furnish to the CITY original certificates of insurance
indicating that the SUBRECIPIENT is in compliance with the provisions of this Article. 4.2.1 The SUBRECIPIENT shall provide the following coverage: (i) Commercial General Liability in
an amount not less than $300,000.00 per occurrence, $1,000,000.00 aggregate, protecting the CITY and the SUBRECIPIENT against liability incidental to the use of, or resulting from an
accident occurring on or about, its property. 5 Page 229 of 290
(ii) Automobile liability for all owned vehicles and for non-owned and hired automobiles in the amount of $300,000 combined single limit for bodily and property damage and/or split limits
in the amount of $100,000/$300,000 for bodily injury and $100,000 for property damage. (iii) Workers' compensation insurance as required by the laws of the State of Florida. 4.2.2 All
such insurance shall insure the CITY as the primary additional insured. The SUBRECIPIENT shall be required to furnish evidence of any other insurance coverage the CITY may reasonably
require during the term of this Agreement. All such policies shall require the insurance carrier to give the CITY at least 30 days prior written notice of termination, cancellation,
expiration or modification, and all such policies shall be written by insurance companies satisfactory to the CITY. 4.2.3 Crime Policy (Employee Coverage) for all persons handling funds
received or disbursed under this Agreement in an amount equal to or greater than one third (1/3) the amount of the grant of funds hereunder. The CITY shall be named as Loss Payee. 4.2.4
Compliance with the foregoing requirements shall not relieve the SUBRECIPIENT of its liability and obligations under this section or under any other section of this Agreement. 4.2.5
SUBRECIPIENT shall apply and obtain any other insurance coverage that the CITY may require for the execution of the Agreement. 4.2.6. SUBRECIPIENT shall indemnify, defend and hold harmless
the City and its officials, employees and agents (collectively referred to as “Indemnities”) and each of them from and against all loss, costs, penalties, fines, damages,
claims, expenses (including attorney’s fees) or liabilities (collectively referred to as “Liabilities”) by reason of any injury to or death of any person or damage to or destruction
or loss of any property arising out of, resulting from, or in connection with (i) the performance or non-performance of the services contemplated by this Agreement which is caused, in
whole or in part, by any act, omission, default or negligence (whether active or passive) of Subrecipient or its employees, agents or 6 Page 230 of 290
subcontractors, or (ii) the failure of the Subrecipient to comply with any of the paragraphs herein or the failure of the Subrecipient to conform to statutes, ordinances, or other regulations
or requirements of any governmental authority, federal or state, in connection with the performance of this Agreement. Subrecipient expressly agrees to indemnify and hold harmless the
Indemnities, or any of them, from and against all liabilities which may be asserted by an employee or former employee of Subrecipient, or any of its subcontractors, as provided above,
for which the Subrecipient’s liability to such employee or former employee would otherwise be limited to payments under state Workers’ Compensation or similar laws. 4.3 FINANCIAL ACCOUNTABILITY:
The CITY reserves the right to audit the records of the SUBRECIPIENT at any time during the performance of this Agreement and for a period of three years after its expiration/termination.
The SUBRECIPIENT agrees to provide all financial and other applicable records and documentation of services to the CITY. Any payment made shall be subject to reduction for amounts included
in the related invoice which are found by the CITY, on the basis of such audit, not to constitute allowable expenditures. Any payments made to the SUBRECIPIENT are subject to reduction
for overpayments on previously submitted invoices. 4.4 RECAPTURE OF FUNDS: The CITY reserves the right to recapture funds in the event that the SUBRECIPIENT shall fail: (i) to comply
with the terms of this Agreement, or (ii) to accept conditions imposed by the CITY at the direction of the federal, state and local agencies. 4.5 CONTINGENCY CLAUSE: Funding pursuant
to this Agreement is contingent on the availability of funds and continued authorization for CDBG Program activities, and is also subject to amendment or termination due to lack of funds
or authorization, reduction of funds, and/or changes in regulations. ARTICLE V AUDIT 5.1 As a necessary part of this Agreement, the SUBRECIPIENT shall adhere to the following audit requirements:
7 Page 231 of 290
5.1.1 If the SUBRECIPIENT expends $500,000 or more of funds provided under this Agreement in the fiscal year it shall have a single audit or program specific audit conducted for that
year. The audit shall be conducted in accordance with GAGAS and OMB Circular A-133. The audit shall determine whether the financial statements are presented fairly in all material respects
in conformity with generally accepted accounting principles. In addition to the above requirements, the auditor shall perform procedures to obtain an understanding of internal controls
and perform sufficient testing to ensure compliance with the procedures. Further the auditor shall determine whether the SUBRECIPIENT has complied with laws, regulations and the provisions
of this Agreement. A reporting package shall be submitted within the earlier of 30 days after receipt of the auditor’s report(s) or nine (9) months after the end of the audit period.
The reporting package will include the certified financial statements and schedule of expenditures of Federal Awards; a summary schedule of prior audit findings; the auditor’s report
and the corrective action plan. The auditor’s report shall include: a) an opinion (or disclaimer of opinion) as to whether the financial statements are presented fairly in all material
respects in conformity with generally accepted principles and an opinion (or disclaimer of opinion) as to whether the schedule of expenditures of Federal Awards is presented fairly in
all material respects in relation to the financial statements taken as a whole. b) a report on internal controls related to the financial statements and major programs. This report shall
describe the scope of testing of internal controls and the results of the test, and, where applicable, refer to the separate schedule of findings and questioned costs. c) a report on
compliance with laws, regulations, and the provisions of contracts and/or this Agreement, noncompliance with which could have a material effect on the financial statements. This report
shall also include an opinion (or disclaimer of opinion) as to whether the SUBRECIPIENT complied with the laws, regulations, and the provisions of contracts and this Agreement which
could have a direct and material effect on the program and, where applicable, refer to the separate schedule of findings and questioned costs. 8 Page 232 of 290
d) a schedule of findings and questioned cost which shall include the requirements of OMB Circular A-133. 5.1.2 If the SUBRECIPIENT expends less than $500,000 in the fiscal year it is
exempted from Federal audit requirements for that year and consequently the audit cost is not a reimbursable expense. The City, however, may request the SUBRECIPIENT to have a limited
scope audit for monitoring purposes. These limited scope audits will be paid for and arranged by the City and address only one or more of the following types of compliance requirements:
activities allowed or unallowed; allowable costs/cost principles; eligibility; matching, level of effort, earmarking; and, reporting. All reports presented to the City shall, where applicable,
include sufficient information to provide a proper perspective for judging the prevalence and consequences of the findings, such as whether an audit finding represents an isolated instance
or a systemic problem. Where appropriate, instances identified shall be related to the the universe and the number of cases examined and quantified in terms of dollar value. ARTICLE
VI RECORDS AND REPORTS 6.1 The SUBRECIPIENT shall establish and maintain sufficient records to enable the CITY to determine whether the SUBRECIPIENT has met the requirements of the CDBG
Program. At a minimum, the following records shall be maintained by the SUBRECIPIENT: 6.1.1 Records providing a full description of each activity assisted (or being assisted) with CDBG
Funds, including its location (if the activity has a geographical locus), the amount of CDBG Funds budgeted, obligated and expended for the activity, and the specific provision in 24
CFR Subpart C of the CDBG Program regulations under which the activity is eligible. 6.1.2 Records demonstrating that each activity undertaken meets one of the criteria set forth in 24
CFR 570.208 of the CDBG Program regulations. Where information on income by family size is required, the SUBRECIPIENT may substitute evidence establishing that the person assisted qualified
qualified under another program having income qualification criteria at least as restrictive as that used in the definitions of “low-and moderate-income person” and “low-and moderate-9
Page 233 of 290
income household” as set forth in 24 CFR 570.3; or, the SUBRECIPIENT may substitute a copy of a verifiable certification from the assisted person that his or her family income does not
exceed the applicable income limit established in accordance with 24 CFR 570.3; or, the SUBRECIPIENT may substitute a notice that the assisted person is a referral from any governmental
agency that determines persons to be “low-and moderate-income persons” based upon HUD’s criteria and agrees to maintain documentation supporting those determinations. Such records shall
include the following information: (i) For each activity determined to benefit low-and moderate-income persons, the income limits applied and the point in time when the benefit was determined.
(ii) For each activity determined to benefit low-and moderate-income persons based on the area served by the activity: (a) The boundaries of the service area; (b) The income characteristics
of families and unrelated individuals in the service area; and (c) If the percent of low-and moderate-income persons in the service area is less than 51 percent, data showing that the
area qualifies under the exception criteria set forth in 24 CFR 570.208(a)(1)(ii); (iii) For each activity determined to benefit low-and moderate-income persons because the activity
involves a facility or service designed for use by a limited clientele consisting exclusively or predominantly of low-and moderate-income persons: (a) Documentation establishing that
the facility or service is designed for and used by senior citizens, disabled persons, battered spouses, abused children, the homeless, illiterate persons, or migrant farm workers, for
which the regulations provide presumptive benefit to low-and moderate-income persons; or (b) Documentation describing how the nature and, if applicable, the location of the facility
or service establishes that it is used predominantly by low-and moderate-income persons; or 10 Page 234 of 290
(c) Data showing the size and annual income of the family of each person receiving the benefit. 6.1.3 Equal Opportunity Records containing: (i) Data on the extent to which each racial
and ethnic group and singleheaded households (by gender of household head) have applied for, participated in, or benefited from, any program or activity funded in whole or in part with
CDBG Funds. Such information shall be used only as a basis for further investigation relating to compliance with any requirement to attain or maintain any particular statistical measure
by race, ethnicity, or gender in covered programs. (ii) Documentation of actions undertaken to meet the requirements of 24 CFR 570.607(b) which implements Section 3 of the Housing and
Urban Development Act of 1968, as amended (12 U.S.C. 1701U) relative to the hiring and training of low-and moderate-income persons and the use of local businesses. 6.1.4 Financial records,
in accordance with the applicable requirements listed in 24 CFR 570.502. 6.1.5 Records required to be maintained in accordance with other applicable laws and regulations set forth in
Subpart K of 24 CFR. 6.2 RETENTION AND ACCESSIBILITY OF RECORDS: 6.2.1 The Department shall have the authority to review the SUBRECIPIENT’S records, including Project and programmatic
records and books of account, for a period of three (3) years from the expiration/termination of this Agreement (the “Retention Period”). All books of account and supporting documentation
shall be kept by the SUBRECIPIENT at least until the expiration of the Retention Period. The SUBRECIPIENT shall maintain records sufficient to meet the requirements of 24 CFR 570. All
records and reports required herein shall be retained and made accessible as provided thereunder. The SUBRECIPIENT further agrees to abide by Chapter 119, Florida Statutes, as the same
may be amended from time to time, pertaining to public records. The SUBRECIPIENT shall ensure that the Agreement Records shall be at all times subject to and available for full access
and review, inspection and audit by 11 Page 235 of 290
the CITY, federal personnel and any other personnel duly authorized by the CITY. 6.2.2 The SUBRECIPIENT shall include in all the Department approved subcontracts used to engage subcontractors
to carry out any eligible substantive project or programmatic activities, as such activities are described in this Agreement and defined by the Department, each of the record-keeping
and audit requirements detailed in this Agreement. The Department shall in its sole discretion determine when services are eligible substantive project and/or programmatic activities
and subject to the audit and record-keeping requirements described in this Agreement 6.2.3 If the CITY or the SUBRECIPIENT has received or given notice of any kind indicating any threatened
or pending litigation, claim or audit arising out of the activities pursuant to the project, the activities and/or the Work Program or under the terms of this Agreement, the Retention
Period shall be extended until such time as the threatened or pending litigation, claim or or audit is, in the sole and absolute discretion of the Department fully, completely and finally
resolved. 6.2.4 The SUBRECIPIENT shall notify the Department in writing both during the pendency of this Agreement and after its expiration/termination as part of the final closeout
procedure, of the address where all Agreement Records will be retained. 6.2.5 The SUBRECIPIENT shall obtain the prior written consent of the Department to the disposal of any Agreement
Records within one year after the expiration of the Retention Period. 6.3 PROVISION OF RECORDS: 6.3.1 At any time upon request by the Department, the SUBRECIPIENT shall provide all Agreement
Records to the Department. The requested Agreement Records shall become the property of the Department without restriction, reservation, or limitation on their use. The Department shall
have unlimited rights to all books, articles, or other copyrightable materials developed in the performance of this Agreement. These rights include the right of royalty-free, nonexclusive,
and irrevocable license to reproduce, publish, or otherwise use, and to authorize others to use the Work Program for public purposes. 6.3.2 If the SUBRECIPIENT receives funds from, or
is under regulatory control of, other governmental agencies, and those agencies issue monitoring reports, 12 Page 236 of 290
regulatory examinations, or other similar reports, the SUBRECIPIENT shall provide a copy of each such report and any follow-up communications and reports to the Department immediately
upon such issuance, unless such disclosure would be prohibited by any such issuing agency. 6.4 MONITORING: The SUBRECIPIENT shall permit the Department and other persons duly authorized
by the Department to inspect all Agreement Records, facilities, goods, and activities of the SUBRECIPIENT which are in any way connected to the activities undertaken pursuant to the
terms of this Agreement, and/or interview any clients, employees, subcontractors or assignees of the SUBRECIPIENT. Following such inspection or interviews, the Department will deliver
to the SUBRECIPIENT a report of its findings. The SUBRECIPIENT will rectify all deficiencies cited by the Department within the specified period of time set forth in the report or provide
the Department with a reasonable justification for not correcting the same. The Department will determine in its sole and absolute discretion whether or not the SUBRECIPIENT’S justification
is acceptable. At the request of the CITY, the SUBRECIPIENT shall transmit to the CITY written statements of the SUBRECIPIENT’s official policies on specified issues relating to the
SUBRECIPIENT’s activities. The CITY will carry out monitoring and evaluation activities, including visits and observations by CITY staff; the SUBRECIPIENT shall ensure the cooperation
of its employees and its Board members in such efforts. Any inconsistent, incomplete, or inadequate information either received by the CITY or obtained through monitoring and evaluation
by the CITY, shall constitute cause for the CITY to terminate this Agreement. 6.5 RELATED PARTIES: The SUBRECIPIENT shall report to the Department the name, purpose for and any and all
other relevant information in connection with any related-party transaction. The term “related-party transaction” includes, but is not limited to, a for-profit or nonprofit subsidiary
or affiliate organization, an organization with an overlapping Board of Directors and an organization for which the SUBRECIPIENT is responsible for appointing memberships. The SUBRECIPIENT
shall report this information to the Department upon forming the relationship, or if already formed, shall report such relationship prior to or simultaneously with the execution of this
Agreement. Any supplemental information shall be promptly reported to the Department. 13 Page 237 of 290
ARTICLE VII OTHER CDBG PROGRAM REQUIREMENTS 7.1 The SUBRECIPIENT shall maintain current documentation that its activities are CDBG eligible in accordance with 24 CFR Part 570.201. 7.2
The SUBRECIPIENT shall ensure and maintain documentation that conclusively demonstrates that each activity assisted in whole or in part with CDBG Funds is an activity which provides
benefit to low and moderate-income persons. 7.3 The SUBRECIPIENT shall comply with all applicable provisions of 24 CFR Part 570 and shall carry out each activity in compliance with all
applicable federal laws and regulations described therein. 7.4 The SUBRECIPIENT shall cooperate with the Department in informing the appropriate citizen participation structures, including
the appropriate area committees, of the activities of the SUBRECIPIENT in adhering to the provisions of this Agreement. Representatives of the SUBRECIPIENT shall attend meetings of the
appropriate committees and citizen participation structures upon the request of the citizen participation officers or the Department. 7.5 SUBRECIPIENT shall, to the greatest possible,
give low-and-moderate-income residents of the service areas opportunities for training and employment. 7.6 NON-DISCRIMINATION: The SUBRECIPIENT shall not discriminate on the basis of
race, color, national origin, sex, religion, age, marital or family status or handicap in connection with the activities and/or the Work Program or its performance under this Agreement.
Furthermore, the SUBRECIPIENT agrees that no otherwise qualified individual shall, solely by reason of his/her race, sex, color, creed, national origin, age, marital status or handicap,
be excluded from the participation in, be denied benefits of, or be subjected to discrimination under any program or activity receiving federal financial assistance. 7.7 The SUBRECIPIENT
shall carry out its Work Program in compliance with all federal laws and regulations, including those described in Subpart K of the CDBG Program regulations (24 CFR 570.600-612). 7.8
The Subrecipient and its subcontractors shall comply with the Davis-Bacon Act, the Lead-Based paint Poisoning Prevention Act, and any other applicable laws, ordinances and regulations.
14 Page 238 of 290
7.9 The SUBRECIPIENT shall abide by the Federal Labor Standards provisions of U.S. HUD Form 4010 incorporated herein as part of this Agreement. 7.10 UNIFORM ADMINISTRATIVE REQUIREMENTS.
The SUBRECIPIENT shall comply with the requirements and standards of OMB Circular No. A-122, “Cost Principles for Non-Profit Organizations” and with the applicable requirements of 24
CFR Part 84 (the revised OMB Circular No. A-110). 7.11 RELIGIOUS ORGANIZATIONS/CONSTITUTIONAL PROHIBITION. If the SUBRECIPIENT is or was created by a religious organization, the SUBRECIPIENT
agrees that all CDBG Funds disbursed under this Agreement shall be subject to the conditions, restrictions, and limitations of 24 CFR Part 570.200(j). In accordance with the First Amendment
of the United States Constitution, particularly regarding the relationship between church and State, as a general rule, CDBG assistance may not be used for religious activities or provided
to primarily religious entities for any activities, including secular activities, as provided in 24 CFR Part 570.200(j). The SUBRECIPIENT shall comply with those requirements and prohibitions
when entering into subcontracts. 7.12 REVERSION OF ASSETS. Upon expiration/termination of this Agreement, the SUBRECIPIENT must transfer to the CITY any CDBG Funds on hand at the time
of expiration/termination and any accounts receivable attributable to the use of CDBG Funds. 7.13 ENFORCEMENT OF THIS AGREEMENT. Any violation of this Agreement that remains uncured
thirty (30) days after the SUBRECIPIENT’S receipt of notice from the CITY (by certified or registered mail) of such violation may, at the option of the CITY, be addressed by an action
for damages or equitable relief, or any other remedy provided at law or in equity. In addition to the remedies of the CITY set forth herein, if the SUBRECIPIENT materially fails to comply
with the terms of this Agreement, the CITY may suspend or terminate this Agreement in accordance with 24 CFR Part 85.43, as set forth more fully below in Article IX of this Agreement.
7.14 The SUBRECIPIENT shall not assume the CITY’s environmental responsibilities described at 24 CFR 570.604 of the CDBG Program regulations nor the CITY’s responsibility for initiating
the review process under Executive Order 12372. 15 Page 239 of 290
ARTICLE VIII PROGRAM INCOME 8.1 Program income means gross income received by the SUBRECIPIENT which has been directly generated from the use of the CDBG Funds. When such income is generated
by an activity that is only partially assisted with the CDBG Funds, the income shall be prorated to reflect the percentage of CDBG Funds used. Program income generated by CDBG funded
activities shall be used only to undertake those activities specifically approved by the CITY on and for the Work Program. All provisions of this Agreement shall apply to such activities.
Any program income on hand when this Agreement expires/terminates or received after such expiration/termination shall be paid to the CITY, as required by 24 CFR 570.503(b)(7) of the
CDBG Program regulations. The SUBRECIPIENT shall submit to the CITY monthly a Program Income Report and a Work Program Status Report. The Program Income Report shall identify CDBG activities
in which income was derived and how income has been utilized. 8.2 REPAYMENTS. Any interest or other return on the investment of the CDBG Funds shall be remitted to the CITY on a monthly
basis. Any CDBG Funds funded to the SUBRECIPIENT that do not meet the eligibility requirements, as applicable, must be repaid to the CITY. ARTICLE IX REMEDIES, SUSPENSION, TERMINATION
9.1 REMEDIES FOR NONCOMPLIANCE. The CITY retains the right to terminate this Agreement at any time prior to the completion of the services required pursuant to this Agreement without
penalty to the CITY. In that event, notice of termination of this Agreement shall be in writing to the SUBRECIPIENT, who shall be paid for those services performed prior to the date
of its receipt to the notice of termination. In no case, however, shall the CITY pay the SUBRECIPIENT an amount in excess of the total sum provided by this Agreement. It is hereby understood
by and between the CITY and the SUBRECIPIENT that any payment made in accordance with this Agreement to the SUBRECIPIENT shall be made only if the SUBRECIPIENT is not in default under
the terms of this Agreement. If the SUBRECIPIENT is in default, the CITY shall not be obligated and shall not pay to the SUBRECIPIENT any sum whatsoever. 16 Page 240 of 290
If the SUBRECIPIENT materially fails to comply with any term of this Agreement, the CITY may take one or more of the following courses of action: 9.1.1 Temporarily withhold cash payments
pending correction of the deficiency by the SUBRECIPIENT, or such more severe enforcement action as the CITY determines is necessary or appropriate. 9.1.2 Disallow (that is, deny both
the use of funds and matching credit) for all or part of the cost of the activity or action not in compliance. 9.1.3 Wholly or partly suspend or terminate the current CDBG Funds awarded
to the SUBRECIPIENT. 9.1.4 Withhold further CDBG grants and/or loans for the SUBRECIPIENT. 9.1.5 Take all such other remedies that may be legally available. 9.2 SUSPENSION: 9.2.1 The
Department may, for reasonable cause temporarily suspend the SUBRECIPIENT’S operations and authority to obligate funds under this Agreement or withhold payments to the SUBRECIPIENT pending
necessary corrective action by the SUBRECIPIENT, or both. Reasonable cause shall be determined by the Department in its sole and absolute discretion, and may include: (i) Ineffective
or improper use of the CDBG Funds by the SUBRECIPIENT; (ii) Failure by the SUBRECIPIENT to materially comply with any term or provision of this Agreement; (iii) Failure by the SUBRECIPIENT
to submit any documents required by this Agreement; or (iv) The SUBRECIPIENT’S submittal of incorrect or incomplete documents. 9.2.2 The Department may at any time suspend the SUBRECIPIENT’S
authority to obligate funds, withhold payments, or both. 9.2.3 The actions described in paragraphs 9.2.1 and 9.2.2 above may be applied to all or any part of the activities funded by
this Agreement. 9.2.4 The Department will notify the SUBRECIPIENT in writing of any action taken pursuant to this Article, by certified mail, return receipt requested, or by in person
delivery with proof of delivery. The notification will include the reason(s) for 17 Page 241 of 290
such action, any conditions relating to the action taken, and the necessary corrective action(s). 9.3 TERMINATION: 9.3.1 Termination Because of Lack of Funds. In the event the CITY does
not receive funds to finance this Agreement from its funding source, or in the event that the CITY’S funding source de-obligates the funds allocated to fund this Agreement, the Department
may terminate this Agreement upon not less than twenty-four (24) hours prior notice in writing to the SUBRECIPIENT. Said notice shall be delivered by certified mail, return receipt requested,
or by in person delivery with proof of delivery. In the event that the CITY’S funding source reduces the CITY’S entitlement under the CDBG Program, the CITY shall determine, in its sole
and absolute discretion, the availability of funds for the SUBRECIPIENT pursuant to this Agreement. 9.3.2 Termination for Breach. The Department may terminate this Agreement, in whole
or in part, in the event the Department determines, in its sole and absolute discretion, that the SUBRECIPIENT is not materially complying with any term or provision of this Agreement.
The Department may terminate this Agreement, in whole or in part, in the event that the Department determines, in its sole and absolute discretion, that there exists an event of default
under and pursuant to the terms of any other agreement or obligation of any kind or nature whatsoever of the SUBRECIPIENT to the CITY, direct or contingent, whether now or hereafter
due, existing, created or arising. 9.3.3 Unless the SUBRECIPIENT’S breach is waived by the Department in writing, the Department may, by written notice to the SUBRECIPIENT, terminate
this Agreement upon not less than twenty-four (24) hours prior written notice. Said notice shall be delivered by certified mail, return receipt requested, or by in person delivery with
proof of delivery. Waiver of breach of any provision of this Agreement shall not be deemed to be a waiver of any other breach and shall not be construed to be a modification of the terms
of this Agreement. The provisions 18 Page 242 of 290
hereof are not intended to be, and shall not be, construed to limit the Department’s right to legal or equitable remedies. ARTICLE X MISCELLANEOUS PROVISIONS 10.1 INDEMNIFICATION. The
SUBRECIPIENT shall pay and save the CITY harmless from and against any and all claims, liabilities, losses, and causes of action which may arise out of the SUBRECIPIENT’S activities
related to the Work Program or otherwise under this Agreement, including all acts or omissions to act on the part of the SUBRECIPIENT and/or any persons acting for or on its behalf,
and from and against any relevant orders, judgments, or decrees which may be entered against the CITY, and from and against all costs, attorney’s fees, expenses, and liabilities incurred
by the CITY in the defense or investigation of any such claims or other matters. 10.2 AMENDMENTS. No amendments to this Agreement shall be binding unless in writing and signed by both
parties hereto. Budget modifications shall be approved by the Department in writing. 10.3 OWNERSHIP OF DOCUMENTS. All documents developed by the SUBRECIPIENT under this Agreement shall
be delivered to the CITY upon completion of the activities required pursuant to this Agreement and shall become the property of the CITY, without restriction or limitation on their use
if requested by the City. The SUBRECIPIENT agrees that all documents maintained and generated pursuant to this Agreement shall be subject to all provisions of the Public Records Law,
Chapter 119, Florida Statutes. It is further understood by and between the parties that any document which is given by the CITY to the SUBRECIPIENT pursuant to this Agreement shall at
all times remain the property of the CITY and shall not be used by the SUBRECIPIENT for any other purpose
whatsoever without the prior written consent of the CITY. 10.4 AWARD OF AGREEMENT. The SUBRECIPIENT warrants that is has not employed or retained any person employed by the CITY to solicit
or secure this Agreement and that it has not offered to pay, paid, or agreed to pay any person person employed by the CITY any fee, commission, percentage, brokerage fee, or gift of
any kind contingent upon or resulting from the award of this Agreement. 10.5 NON-DELEGABILITY. The obligations undertaken by the SUBRECIPIENT pursuant to this Agreement shall not be
delegated or assigned to any other person or firm, in whole or in 19 Page 243 of 290
part, without the CITY’S prior written consent which may be granted or withheld in the CITY’S sole discretion. 10.6 CONSTRUCTION OF AGREEMENT. This Agreement shall be construed and enforced
according to the laws of the State of Florida. 10.7 CONFLICT OF INTEREST. 10.7.1 The SUBRECIPIENT covenants that no person under its employ who presently exercises any functions or responsibilities
in connection with CDBG Program funded activities has any personal financial interest, direct or indirect, in this Agreement. The SUBRECIPIENT further covenants that, in the performance
of this Agreement, no person having such a conflicting interest shall be employed. Any such interest on the part of the SUBRECIPIENT or its employees must be disclosed in writing to
the CITY. 10.7.2 The SUBRECIPIENT is aware of the conflict of interest laws of the City of Miami (City of Miami Code Chapter 2, Article V), Dade County, Florida (Dade County Code Section
2-11-1) and the State of Florida (Chapter 112, Florida Statutes), and agrees that it shall comply in all respects with the terms of the same. 10.7.3 Procurement. The SUBRECIPIENT shall
comply with the standards contained within OMB Circular No. A-110. 10.7.4 In all other cases, the SUBRECIPIENT shall comply with the standards contained within 24 CFR 570.611 10.8 NO
OBLIGATION TO RENEW. Upon expiration of the term of this Agreement, the SUBRECIPIENT agrees and understands that the CITY has no obligation to renew this Agreement. 10.9 ENTIRE AGREEMENT:
This instrument and its attachments constitute the only Agreement of the parties hereto relating to the CDBG Funds and sets forth the rights, duties, and obligations of each of the parties
hereto to the other as of its date. Any prior agreements, promises, negotiations, or representations not expressly set forth in this Agreement are of no force or effect. 20 Page 244
of 290
10.10 GENERAL CONDITIONS. 10.10.1 All notices or other communications which shall or may be given pursuant to this Agreement shall be in writing and shall be delivered by in person delivery
or by registered mail addressed to the other party at the address indicated herein or as the same may be changed from time to time, upon notice in writing. Such notice shall be deemed
given on the day on which personally served, or, if by mail, on the fifth day after being posted or the date of actual receipt, whichever is earlier. CITY OF MIAMI GARDENS Daniel A.
Rosemond, Director Department of Community Development 1515 N.W. 167 Street; Bldg. 5, Ste. 200 Miami Gardens, Florida 33169 SUBRECIPIENT Arden Shank, President Neighborhood Housing Services
of South Florida, Inc. 300 NW 12 Avenue Miami, Florida 33128 10.10.2 Title and paragraph headings are for convenient reference and are not a part of this Agreement. 10.10.3 In the event
of conflict between the terms of this Agreement and any terms or conditions contained in any attached documents, the terms in this Agreement shall control. 10.10.4 No waiver of breach
of any provision of this Agreement shall constitute a waiver of any subsequent breach of the same or any other provision hereof, and no waiver shall be effective unless made in writing.
10.10.5 Should any provision, paragraph, sentence, word or phrase contained in this Agreement be determined by a court of competent jurisdiction to be invalid, illegal or otherwise unenforceable
under the laws of the State of Florida or the City of Miami, such provision, paragraph, sentence, word or phrase shall be deemed modified to the extent necessary in order to conform
with such laws, or if not modifiable to conform with such laws, then same shall be deemed severed, and in either event, the remaining terms and provisions of this Agreement shall remain
unmodified and in full force and effect. 21 Page 245 of 290
10.11 INDEPENDENT CONTRACTOR. THE SUBRECIPIENT and its employees and agents shall be deemed to be independent contractors and not agents or employees of the CITY, and shall not attain
any rights or benefits under the Civil Service or Pension Ordinances of the CITY or any rights generally afforded classified or unclassified employees; further, they shall not be deemed
entitled to the Florida Worker’s Compensation benefits as employees of the CITY. 10.12 SUCCESSORS AND ASSIGNS. This Agreement shall be binding upon the parties hereto, and their respective
heirs, executors, legal representatives, successors, and assigns. 22 Page 246 of 290
23 10.13 SUBRECIPIENT CERTIFICATION. The SUBRECIPIENT certifies that it possesses the legal authority to enter into this Agreement pursuant to authority that has been duly adopted or
passed as an official act of the SUBRECIPIENT’S governing body, authorizing the execution of the Agreement, including all understandings and assurances contained herein, and directing
and authorizing the person identified as the official representative of the SUBRECIPIENT to act in connection with this Agreement and to provide such information as may be required.
IN WITNESS WHEREOF, the parties hereto have caused this instrument to be executed by their respective officials thereunto duly authorized on the date above written. SUBRECIPIENT Neighborhood
Housing Services of South Florida, Inc. 300 NW 12 Avenue Miami, Florida 33128 a Florida not-for-profit corporation ATTEST: _______________________________ By: Corporate Secretary Date
Name: Date Title: SEAL CITY OF MIAMI GARDENS, a municipal Corporation of the State of Florida ATTEST: __________________________________ By: Ronetta Taylor Date Danny O. Crew Date City
Clerk City Manager APPROVED AS TO APPROVED AS TO FORM AND INSURANCE REQUIREMENTS: CORRECTNESS: ___________________________________ Taren Kinglee, Director Date Sonja K. Dickens Date
Human Resources/Risk Management City Attorney Page 247 of 290
Neighborhood Housing Services of South Florida, Inc. Miami Gardens Operating Budget 2009 (Revised 01/26/2009) Operating Budget 12 Month Budget 10 Month Budget FY2009 FY2009 INCOME Through
Sept 30 Total Income 50,000 41,667 EXPENSES Personnel Expenses: Direct personnel: Felipe Wright Forecl & HBE 21,600 Direct personnel: Felipe Wright benefits 5,184 Foreclosure intake
services (NHSSF Staff) 1,500 Foreclosure case assessment (NHSSF Staff) 750 Loan negotiator and assignment (NHSSF Staff) 2,500 HBE intake, orientation (NHSSF Staff) 1,500 Direct personnel
all other services (NHSSF Staff) 1,500 34,534 69.07% 2 8,778 69.07% Non-Personnel Services: Consultant Contracted services --0.00% -0.00% Occupancy: Rent (includes local phone & internet)
3,931 Electricity 900 4,831 9.66% 4 ,026 9.66% Program and other Expense: Office supplies 366 Laptop purchase 325 Laser printer 199 Equip lease (copier cost lease) (10*147) 1,470 Office
furniture -Insurance 94 Phone system and phone 275 Computer networking 475 Printing-(not the same as copying) 363 Marketing -Signage -Advertising -Training 485 Travel 153 Books (and
other materials) (7*200) 1,400 Credit reports (when not provided via HOPE) 169 Postage 122 5,897 11.79% 4 ,914 11.79% Administrative Audit, supervision, IT, accounting, payroll 4,738
9.48% 3 ,949 9.48% * Please note that the standard NHSSF admin percentage is 12-13% Total Budgeted Expenses 50,000 100.00% 41,667 100.00% Page 1 of 1 Page 248 of 290
Exhibit B -Work Plan Neighborhood Housing Services of South Florida, Inc (NHS) Foreclosure Prevention and Home-Buyer Counseling Page 249 of 290
1. Program Description and Objectives NHS shall provide training and counseling services to residents of Miami Gardens. Two types of training and counseling shall be provided: Foreclosure
Prevention and Homebuyer Training and Counseling. One-on-one counseling shall be provided at a designated office within the City Hall facility. The training will also be held in City
Hall designated room. The objective of the Foreclosure Prevention is to keep Miami Gardens in default or foreclosure in their homes. The objective of Homebuyer Training and Counseling
is to prepare interested and eligible Miami Gardens residents to be mortgage ready. NHS foreclosure and homeownership staff are certified by the NeighborWorks® Training Institute, the
national standard for foreclosure and homeownership training throughout the country. Our counselors and management staff also receive additional technical support, training, and resources
by virtue of NHS’ designation as a NeighborWorks® Organization. Foreclosure Prevention NHS staff shall assist such clients in completing any of the paperwork needed to evaluate the current
conditions and the forward such documentation to the appropriate department at NHS main office. It is understood that the on-site staff of NHS shall not function as an actual negotiator
on behalf of residents. All negotiations will be done by staff working out of NHS main office. Occasional foreclosure clinics may be held as needed to facilitate the gathering of client
information. NHS scrapped the old system of one-client-one-counselor, which takes too much time and does not focus on resolution of the delinquency. NHS created a systems approach that
involved internal and external clinics and clearly differentiated staff roles. NHS will conduct occasional clinics in Miami Gardens. At each clinic, our staff provides a foreclosure
intervention package for each participating household, consisting of third party authorization forms, an authorization sheet for NHS to pull credit, a release of information form, an
options options sheet that explains financial negotiation options, and a financial statement. Our clinics consist of three parts: a 15-minute quick overview on the basics of avoiding
foreclosure and working with their lender, detailed instructions on filling out the forms in the package, and individual consultations for each household with one of our staff. Foreclosure
prevention staff roles include: 1) Our on-site staff person who will gather complete file information for each case that comes from a clinic and from individuals who make contact, 2)
Negotiators in other NHS offices who take the complete file and contact the loss mitigation departments at the lenders/servicers to negotiate on behalf of the delinquent borrower, reaching
a satisfactory resolution for both parties, and 3) The program director who works as the gatekeeper and quality control person reviewing complete files and reviewing positive resolutions
before a case is closed. This system brings the NHS expertise to Miami Gardens and uses the strengths of each staff person, breaks up the painful process of one counselor watching a
given family all the way through the foreclosure journey, moves cases much more quickly without our staff being cajoled into a social worker role, and makes it more cost effective for
us to serve a large number of households in trouble. We have a capable customer tracking software (N-Step, developed by NeighborWorks® America) that allows us to track all activity and
report the results of the program. Page 250 of 290
Homebuyer Training and Counseling On-site staff of NHS shall train and counsel Miami Gardens residents in qualifying to become homebuyers. This includes clients wishing to participate
in the City's Neighborhood Stabilization Program. NHS staff shall assist eligible clients to complete homebuyer training and counseling to become mortgage ready. In addition to homebuyer
training and counseling, NHS lending department may prepare applications for home purchase financing for those who are mortgage ready; and NHS real estate sales department may assist
clients in negotiating or preparing purchase contracts. The training and counseling services are based on a proven national system of developing homebuyers, offering all of the services
and training that customers need to shop for, finance, insure, maintain, and manage a home. Orientation seminars: These 45-minute group sessions introduce potential homebuyers to the
services available to them through NHS. Clients receive an organizational overview, a Homebuyers Flowchart to Success, and a list of documents to bring to their first counseling session.
Homebuyer Education classes: In these eight-hour classes clients become educated on the often confusing process of becoming a homeowner. They learn how to repair their credit and create
a monthly budget; how to choose and work with a realtor and inspector; how to navigate the process of prequalification and pre-approval; how to understand the different portions of their
mortgage payment; and more. Each family receives a copy of “The Road to Home Ownership” produced by AIG United Guaranty and “Ten Secrets Every First-Time Homebuyer Should Know.” Graduates
of this class receive a certificate of achievement allowing them to access NHS’ first-time homebuyer mortgage assistance funds, as well as grants or loans from county first time homebuyer
programs, and our private lending partners. Credit counseling & mitigation assistance: Clients receive free one-on-one credit counseling as well as debt mitigation assistance and guidance
in dealing with creditors and credit bureaus. Pre-purchase counseling: Homeownership counselors work to find the best combination of programs and products for every individual client
based on income, family size, and geographical preference for purchase. They help clients receive pre-approval for mortgage loans through partner banks by reviewing bank statements,
taxes, credit card bills, and other documents. Financial Fitness classes and counseling: Clients are prepared to weather economic changes in the future and prosper when the economy is
strong. The focus is on managing money, handling credit, saving money, and gaining wealth. 2. Program Services and Deliverables Client Eligibility Services will be provided to City residents
that meet <120% AMI. NHS staff shall assist clients in completing any of the paperwork needed to resolve the threat of foreclosure. It is understood that the on-site staff of NHS shall
not function as an actual negotiator on behalf of residents but, instead, such negotiations may be done by staff working out of NHS main office. Occasional Page 251 of 290
foreclosure clinics may be held as needed to facilitate the gathering of client information. NHS staff will contact persons that previously received foreclosure prevention packets at
the Department of Community Development to schedule one on one follow up appointments. The NHS office at Miami Gardens City Hall will be open and staffed three days per week during normal
city office hours for the duration of the contract. NHS staff on-site in Miami Gardens will be supervised by the NHS Director of Homeownership Promotion and Preservation. The Director
will be the primary NHS contact for the program with the Department of Community Development. 3. Program Performance Measurements The Department of Community Development and NHS will
mutually agree that the method of performance measurement constitutes the number of foreclosure case files prepared and negotiated and the number of homebuyer orientation sessions, homebuyer
education classes, and individuals counseled. 4. Program Reports NHS staff shall provide monthly activity reports to the City showing pertinent information on clients assisted. The report
shall include, but is not limited to names and addresses of clients, dates of services, file status, and projected outcome. NHS shall provide the City with other reports as needed or
requested. Reports shall be submitted by the 15th of each month for the previous month. Page 252 of 290
Staff Monthly Report February 2009 CITY MANAGER • Attended oral presentations from prospective Architectural and Engineering firms. • Attended the Bond Closing for the City annual equipment
bond. • Met with city managers from Doral and Cutler Bay to discuss the CITT tax funds and how to proceed. • Worked on closing of the Warren Henry land sale. • Prepared a proposed Stimulus
list of capital projects and submitted it to various agencies. • Worked on revenue estimates for current year and reduced budgets based anticipated needs. • Began work on the FY 10 budget
in conjunction with Finance Director PUBLIC WORKS (Tom Ruiz) 1. Staff played a key role in the MLK Celebration this year (1/19 /09), which I was very proud to be a part of. 2. Staff
met with Turnpike Enterprise on east and west sound walls one final time with punch list and any other discrepancies. Our final walk through should be around the middle of February.
3. Staff continues to clean and maintain bus bench areas throughout the City, which at times warrant changing old and worn out containers. 4. Staff continues to mow public right-of-ways
to ensure that the roadways are aesthetically pleasing. We are also spraying curbing and paved medians for weed control. 5. Staff continues to trim and prune trees citywide. 6. We are
working towards cleaning and vacuuming all storm basins and drainpipe city wide. 7. Continue to perform irrigation maintenance repair on 441 and NW 27th Avenue. ITEM M-1) REPORTS Manager
Reports Page 253 of 290
8. On January 15, several supervisors attended a first time supervisors training course. In addition, all supervisors attended a Maintenance of Traffic (MOT) class. 9. Public Works issued
12 permits of which: 1 Paving & Drainage, 6 Driveways & Sidewalks, 1 Banner, and 4 Utilities. 10. Staff recommended Straightline Engineering for drainage improvements project at the
industrial area which covers NW 47 Avenue to NW 57 Avenue and NW 167 Street to City’s limits on the south and on NW 45 Court from NW 171 Street to NW 171 Terrace. Approved by Council
February 11, 2009. 11. Staff met with the Straightline Engineering has a current contract with the City to start the Sidewalk Capital Improvement project. The 2009 allocated funds will
be used on replacement of damaged sidewalk throughout the City. Approved by Council February 11, 2009. 12. The Public Works Building Interior Renovations are on the way: A. Plumbing
above ground is currently being installed. B. All low voltage phone lines have been installed. Rough HVAC: 85% completed. C. Electrical rough: 75% completed. 13. On January 20, 2009,
the Director attended the Save Water Seminar at the South Florida Water Management District. 14. On January 26 and 27, and February 13, 2009, the Director and the City Engineer attended
the Architect and Engineer Consultant Presentation for the continuing contract for their services. 15. On January 28, 2009, the Director and the City Engineer met with Calder Casino
( Craven and Thompson) for paving and drainage issues along with future schedule to completing the required work around the casino site that impacts the parking and lighting. 16. On
February 2, 2009, the Director attended a training seminar for EOC activation at the Broward EOC. This training consisted of planning in disasters. 17. On January 12, 2009, the Director
gave a PowerPoint presentation to the new police recruits on Public Works functions and other valuable information. Page 254 of 290
KEEP MIAMI GARDENS BEAUTIFUL Appling for U&CFG • $15,000 Earth Day Art Competition • Recycled Art /Meets Project Runway Kids Ecology Program /Home Depot Grant/Carol City Elem. Project
• work in progress Landscape Maintenance • 441 irrigation system has been expanded on the slope and new grass has been dropped to replace the dead grass. It will take a month to complete
the entire area. North entrance sign on 441 has been entirely planted out with drought resistant shrubs. • Plants that were destroyed by cars have been replaced throughout 27 Ave. Dead
and dieing gold mound plants are systematically being replaced throughout 27 Ave. • A thorough check of our irrigation system on 27 ave has been done and measures are being taken to
correct problem zones. Only 1 zone is currently down. Installation of water features on 27 ave and 215 Ave • Coordinating with Miami-Dade county, Calder Race Course and Dolphin Stadium
Miami Gardens Drive Beautification Project • FDOT Approved • Highway Beautification Grant Extension Extension approved • Bids are in Arbor Day 2009 • Working on promotion • Approximately
to be 800 trees to be given away Community Beautification projects • Ongoing • 1 major community projects completed this month New Television PSA • Video will are being played on cable
stations and theatres MLK Day/Services for Peace • over 100 volunteers participated and 700 shrubs planted and canal edge cleanedcompleted School Presentations • Working on curriculum
for butterfly garden Green Building Coalition • Work in progress Page 255 of 290
FINANCE DEPARTMENT (William Alonso, Director) 1) Completed the January 2009 monthly budget reports for the new fiscal year, it has been posted on the city’s website and will be presented
to Council during the next meeting in February. 2) Prepared for the February 18, 2009 closing of the $7.3 million loan purchasing the 15 acres of land from Warren Henry. 3) Completed
the Financial Trends Report for FY2008, it was presented to Council at the meeting of February 11, 2009. 4) Began preparing the award winning FY2008 Popular Annual Financial Report,
the second year of this report which will be mailed to all residents. 5) Began preparing for the upcoming budget year, we have scheduled a March 16, 2009 budget kickoff meeting in council
chambers. HUMAN RESOURCES (Taren Kinglee) • Continued fire extinguisher inspection of City Hall, several parks and the police department • Consultation with outside council through Florida
League of City regarding pending litigations • Inputted and reconciliation of 2009 open enrollment changes • Annual review with representative of insurance products provided by Florida
League of Cities • Responded to several public records request • Held several meetings with department supervisors regarding recruitment, discipline and performance management. Developed
job descriptions, administered benefits, responded to salary/benefit surveys, etc. 1Page 256 of 290
Monthly Statistics Se Sep-Oct Oct-Nov Nov-Dec Dec-Jan Jan-Feb Feb-Mar Mar-Apr Apr-May May-Jun Jun-Jul Jul-Aug Aug – Sep Applications/resumes received 692 704 403 394 507 Positions Advertised
5 9 1 4 7 Interviews Conducted 85 42 84 25 94 Pre-employ Physicals 18 11 15 15 21 Background/Reference Checks 14 17 9 10 13 New Hires 35 5 11 6 9 Workers Comp Claims 4 13 17 15 16 Exit
Interviews 1 1 1 1 1 Promotions 4 0 0 8 1 DEPUTY CITY MANAGER FOR PUBLIC SERVICES (Renee Farmer) CIP • Interviews for Capital Improvement Director • Interviews for Project Manager •
MGCC Design Finishes Meeting Police Department/School Crossing Guard • Red Light Camera Implementation and Training • Crime and Subsidized Housing Analysis • Worked with Carol City Middle
re: Crime Watch Parade Code Enforcement • Worked with staff to address outstanding issues with the pleasure emporium • Worked with staff to address outstanding issues with Dixon Nursery
• Worked with staff to implement Micro Fiche project • Identified properties for Code Lien Lien Foreclosures Other • Participated in the following Meetings/Committees (outside agency
meetings): 2Page 257 of 290
o (1) Coconut Cay CDD Meeting o (1) Majorca Isles CDD Meeting o Dolphin Center DRI o Fitness Initiative o Super Bowl Improvement Ideas o Aventura Hospital Speaking Engagement – MLK o
Strategic Planning Implementation o FMU-Black Executive Exchange Program POLICE DEPARTMENT (Chief Matt Boyd) Police Department Staff TOTAL BUDGETED POSITONS: 245 TOTAL HIRED TO DATE:
243 • 1 Chief • 1 Deputy Chief • 3 Majors • 9 Captains • 27 Sergeants • 150 Police Officers • 9 Community Service Aides (1 vacant position) • 15 Telecommunications Operators (1 vacant
positions) • 1 Telecommunications Supervisor • 1 Records Supervisor • 4 Records Clerks • 1 Executive Secretary • 5 Administrative Assistants • 2 Property Control Officers • 1 Facilities
Manager • 1 Custodian • 1 Court Liaison/Off Duty • 2 Crime Analysts • 1 Administrative Analyst • 1 Investigative Assistant • 6 Crime Scene Technicians The monthly activity for the Operations
Division for the month of January 2009 is as follows: ARRESTS: • FELONY 101 • MISDEMEANOR 367 • • TRAFFIC 465 • DUI 6 • WARRANT 30 3Page 258 of 290
TOTAL ARREST 969 CITATIONS: • MOVING 1607 • NON-MOVING 1226 • PARKING 221 TOTAL 3054 FIELD INTERVIEW CARDS 1136 TOTAL CALLS RESPONDED TO 8448 REPORTS WRITTEN 2310 TRAFFIC CRASHES 297
The monthly activity for the Support Services Division for the month of January 2009 is as follows: Property and Evidence, Number of property items processed: 304 -Property Receipts
Processed 42 -Property Receipts Rejected 13 -Property Released 84 -Property out to Lab 0 -Property to be Disposed 8 -Lab Runs to MDPD $993.00 -Cash Impounded 17 -Firearms Impounded *not
counting CSI direct delivered to lab. Number of reports processed and number of requests made at window for records: Reports Processed 2,449 /Walkup Requests at Window 621 /Mail Logged
In 424 /Fingerprints 51 /Background Checks 43 /Amount Collected At the Window $66,454.00. Number of calls received by dispatch: CAD Calls = 13,633 /Phone Calls = 12,403 /FCIC Entries
= 230 /Training hours = 119 (40hrs for Power Phone Critical Incident Dispatch Training and 24 hrs for First time Supervisor Training) Overtime Hours = approx: 590 Temp Hours = 0 4Page
259 of 290
Court Liaison and Off-Duty 587 subpoenas stamped and placed in the officers’ mailboxes. 202 off duty personnel processed and entered into Eden for payroll processing. 7 off duty vendor
requests processed. 112 dispositions stamped and placed in the officers’ mailboxes. Fleet, Radio and Computer Management: Nothing Significant Facility Management: See Attached Significant
events, new hires, programs etc.: New Hires: Officer Michael Mendak, Jr., Officer Anthony Collier The monthly activity for the Professional Standards Division for the month of January
2009 is as follows: • One Complaint initiated TRAINING • Classes Attended: 13 • Hours Taught: 1439 • Participants (Officers/Civilians): 119 Attendance at FDLE Justice, Standards and
Training Commission Meeting. The monthly activity for the Investigations Division for the month of January 2009 is as follows: Arrests – Total: 252 Felonies – 100 Misdemeanor – 124 Truants
Returned-53 U.S. Currency Seized – $780.00 Vehicles Recovered – 23 Vehicles Recovered Value-$495,000 Vehicles Processed-34 Property Recovered Value-$1,700 Firearms Seized – 4 Search
Warrants 2 Total Cases Assigned 433 Closed 165 Rate 38.1% Scenes Processed by Crime Scene Investigations Unit -124 5Page 260 of 290
SPECIAL PROJECTS DIRECTOR (Antranette Pierre) Administration • Received $17,212.01 in reimbursement revenue from GOB • Presented and received approval for grant deadline extension from
Office of Safe Neighborhood Parks for outstanding park projects. • Attended oral presentations for 6 engineering firms in response to RFQ#08-09-006 re: architectural/engineering services
• Negotiated terms of lease agreement with T-Mobile for the purposes of tower installation at North Dade Optimist • Negotiated terms of Noise Wall Extension Project with Florida Turnpike
Enterprise • Finalized scope of work for RFP re: municipal marketing campaign • Performed quality control on NorthStar brandprint contract Planning & Design Police Building • Awaiting
settlement with Architect for the new Design Plans scope for the CSI Lab Unit and the Remodeling of the Sergeants work room. Met with new architect to discuss the proposed work. City
Hall Renovation • Plans in permitting Fueling Facility • Received 100% construction documents Rolling Oaks Park: • Phase I Improvements include: Installation of 2 athletic fields, parking
(and overflow parking) lots, fencing, roundabout, and concession/restroom facility. o DERM: Plans approved for permitting; tree removal permit approved o Fire: Plans approved for permitting
o WASD (sewer connections): currently in review o Department of Health: Plans approved for permitting Bunche Park & Pool • Phase I Improvements include: Construction of entire pool parcel
including pool house, parking paving/striping/drainage, lighting,
fencing, landscaping, and signage. o Fire: Plans approved for permitting o WASA: currently in review o DERM: surface water permit approved Brentwood Pool • ITB re: installation of exercise
trail advertised February 5th. 6Page 261 of 290
• Purchase order issued to Bliss Products for playground and vita course equipment installation North Dade Optimist • Phase I Improvements include: Construction of new building at approx.
3,000 sq. ft includes six restrooms, small concession/kitchenette, and storage rooms; 114 parking space lot with paving, drainage, irrigation and landscaping, football field & lights
relocation and minor landscaping; Construction of lift station. o Parks plans approved by Fire. Currently being reviewed by DERM and WASD o Lift Station: Approved by City of Miami Gardens
and City of North Miami Beach Public Services. Allocation letter issued. WASD/DERM: currently in review. • Sports lighting in permit review Norwood Park & Pool • Tennis court resurfacing
80% complete; fence replacement began. Work should be complete by 2/26. • Requested southside tennis courts converted into (2) basketball courts. Work scheduled to begin after completion
of fencing. • Ordered pool equipment and furniture (i.e. lift guard stand, ADA lift, life life vests, shower seats) Construction Miami Gardens Community Center (MGCC) • Main Building
o Light-weight installation admin and locker room area in progress. o Caulking tilt panels in progress. o Electrical conduit rough-in continuing in Fitness Center, Gym, and Dance Studio
o Tilt panels in place. Walls are installed. Roof framing and deck is in and preparations are being made for installing the lightweight concrete roof deck. o Plumbing and electrical
systems are substantially underway. o The pool tile finishes have been finalized and finishing of the pool surfaces is underway. o Water main connection along NW 32nd Avenue ongoing
o Excavation for installation of underground telephone connection continues • Restrooms o Stucco installation in progress on restroom A1 o Drainage complete on west restroom building;
Plumbing stacks installation completed for buildings A1 and A2 o Installing grease traps and running line to connect to sewer for building A1 and A2 o Drainage beginning on south restroom
building o Rebar installation on west restroom building • Track/Football field o Installing long jump curb o Trenching for irrigation conduits installation continues o Installation of
turf is planned for mid-March o Processing changes to the design and locations of essential power and necessary utilities due to incorporation of sports lighting • Weekly Construction
Progress meetings are on going 7Page 262 of 290
• Selected finishes for community center • Project is nearing the estimated contingency fund allocation Police Building • Construction (security) installation is complete • Glanz Technologies
pending approval from Miami Dade and the City of Miami Gardens; awaiting the contractors to finish the work to obtain final inspections. • Final completion inspections and punch lists
are being scheduled by Miami Skyline Construction. Partial approvals of construction activities with the Building and Fire Departments have been performed and the door access security
completion is still delaying project closeout and final inspections. • General contractor is awaiting completion by GLANZ to finalize the project work • The Required completion date
for the project has passed. Systems are substantially complete. Rolling Oaks Park (tennis and basketball courts) • Project corner staking and locations were coordinated • Contractor
resubmitted revised plans to CMG Building on February 2, 2009 for their review. Awaiting a response from Building on the progress of the application. Shop Drawings Submitted • Resurfacing
of basketball courts and conversion of existing tennis courts to additional basketball courts is complete Brentwood Pool • Completed resurfacing of tennis courts • Basketball court resurfacing
with new goals (installation) began Meetings/Events: • Light test @Norwood Park • Presentation by InnoVida, 12/18/08 • Evaluation Committee for RFQ#08-09-006 Architectural/Engineering
Services, 12/19/08 • FDOT Noise Wall & landscaping design along NW 183 St/14 Ave • Site Visits to various A/E prior projects in conjunction with RFQ#08-09-006 • Branding Contract & Sponsorship
Opportunities, 12/29/08 SCHOOL CROSSING GUARDS (SGC) (Cherise Alicia) Tasks Completed: • Bicycle Safety Presentation/Helmet Giveaway-Golden Glades Elementary School (Feb.12, 2009) Meetings
Attended: • SCG Staff Meeting • Departmental mtg. w/DCM Farmer • Agenda Review/Staff Meeting • CTST Coalition Meeting-February 2, 2009 8Page 263 of 290
Meetings scheduled: • CTST Meeting on Monday, March 2, 2009. Pending Tasks: • Car Seat Event –February 21, 2009 • Car Seat Event –February 24, 2009 Employee Incident Reports: • Total:
Terminations: 0 Resignations: 2 New Hires: 5 CODE ENFORCEMENT (Carmen Quinn) • NSP: Met w/ACM to discuss NSP issues; Reviewed Realtor area set-up approach; attended NSP training discussion;
met with realtors, assigned areas and provided direction and reporting schedule. • Coordinated and mediated meeting with Administration, Building, P & Z, and business owner to review
and address New Way Market (M&M) CU application. • Met with DCM to address current Code Departmental performance issues. • Attended KMGB Board meeting • Continued with late night PD
ride along 2 to 4 times per month as needed. • Provided Code Enforcement Training to 24 members of the City of Miami Gardens Police Department. • Participated in combined MGPD & MGCE
operations to address illegal night clubs. • Reviewed and submitted list of potential, qualifying residential properties for foreclosures; established criteria: no-homestead, liens $50,000+,
unsafe, etc.; inspected properties. • Met with ACM & Procurement to review NSP purchasing issues. • Attended Pembroke Pines Transitional Independent Living Facility with ACM. • Reviewed
new location with ACM, Vernita Nelson. • Reviewed and completed 9 lien reduction applications. • Addressed resident’s complaint regarding warning notice for no alarm registration. 9Page
264 of 290
NSP OUTREACH: • Attended NSP Presentation for UPPAC at Greater Bethel Church PERSONNEL Staff Development: • Officer’s V. Garcia and A. Gallardo attended the Florida Association of Business
Tax Officials monthly meeting. • All CEO’s attended the Gold Coast Association of Code Enforcement (GCACE) network and training. • Officers Willis, Smith, Acevedo, Alexander, Gallardo
and Garcia are attending their training at FAU in Code Enforcement Level 3. • Conducted general staff meetings. • Director and Deputy Director attended “Leadership Development & Team
Building” training • Completed 2 performance evaluations. CODE Stats: October November December January March January Business Tax Receipt Inspections 83 78 59 48 Certificate of Use
Inspections 80 77 59 48 Landlord Permit Inspections 271 59 23 11 Warning Notices Issued 365 270 268 314 Civil Violation Notices Issued 144 107 87 82 Re-Inspections 557 439 706 554 Special
Master Hearings 40 23 21 20 Massey Hearings 60 34 64 91 Lien Reduction Request Hearings 4 7 2 9 Extension Requests 44 40 40 34 Complaints Received 160 103 114 216 Proactive Cases 284
261 339 165 Cases Closed Within 30 Days 316 215 198 192 Cases Closed Within 60 Days 19 10 23 14 10 Page 265 of 290
Cases Closed Within 90 Days 19 24 92 46 Special Operations-Code 11 9 0 43 Special Events 0 0 0 0 Illegal Signs Removed 743 855 839 856 Phone Calls Received by CEOs 250 174 208 201 Parking
Tickets Issued 16 50 54 30 Lien Searches 72 56 89 84 Joint Operations-MGPD 4 4 2 0 PD Requests for CE 29 9 4 9 Stormwater Postings 0 0 7 4 Abandoned Vehicles -Tagged 16 17 28 25 Abandoned
Vehicles -Towed 3 1 3 4 ASSISTANT CITY MANAGER (Vernita Nelson) • City Hall Expansion – Upgrades to fire safety equipment in Suite 300 is 85% complete. Suite 300 of Building 6 will house
Parks & Recreation, MGPD, School Crossing Guards and Special/Capital Projects. • City Council – Working on several projects such as Miami Gardens GET FIT Initiative, Historical Museum
of South Florida Black Crossroads, Future Men of Miami Gardens Mentoring Program • Fleet Division – Working with staff, during time of transition, to ensure quality support service.
• Media & Events Division – Continue to provide assistance with coordinating logistics for 2009 Jazz in the Gardens and 2009 Miss Miami Gardens Pageant. • Parks & Recreation Department
--Continue to assist with several capital improvements projects: tennis courts at Rolling Oaks Park, courts at Norwood Park, North Dade Optimist Park, Brentwood Pool and Miami Gardens
Community Center. • Procurement Division – Assisted with various bids and quotes: Aquatic Management Services, janitorial services, office furniture. • Community Outreach – Worked with
Outreach and Planning & Zoning staff on the Neighborhood Communication Strategy (Part One – identify and “name” 11 Page 266 of 290
neighborhoods throughout the city and Part Two – identify and recruit community leaders who will commit to serving as “two-way” communication line between their respective neighborhood
and the city). • Worked with Departments/Divisions to bring several resolutions before Council. • Weekly Department/Division Meetings • Miami Gardens /Opa Locka Youth Violence Initiative
– This month I spent 75% of my time working to finalize Year 2 reports and payments, transitioning the project to our new Project Director David Harris, and finalizing the scope of work
and budget for Year 3, which is scheduled to begin February 2009. Attended Coalition meetings. • Community Assessment Team –Working with Miami Carol City Senior High School’s Administration
and CAT to address school level, regional level, and community level issues which may hinder student performance. Additional Meetings: • 1/21 – Interviewed Candidates for the position
of Director of Capital Projects • 1/21 – Interviewed Candidates for the position of Project Manager • 1/23 – Discussion on Special Events Procedures • 1/27 – Grant Awards Ceremony for
Women’s Fund of Miami Dade • 1/28 – Charter Review Workshop • 1/29 – Meeting with Optimist Presidents • 1/30 – FCCMA Seminar MEDIA AND SPECIAL EVENTS Coordinator (Ula Zucker) • Currently
we are in the process of planning Jazz in the Gardens and working diligently to acquire sponsorships for the 2009 event. All headline artists for the event have been confirmed and we
are in the process of finalizing contracts. These artists are Maze featuring Frankie Beverly, Common, Erykah Badu, Anthony Hamilton, Kenny ‘Babyface’ Edmonds, Jonathan Butler, Kenny
G, Angelique Kidjo, Roy Ayers and Will Downing. Tickets went on sale January 30, 2009 through Ticketmaster. Currently tickets are almost sold out in the reserved sections of the event;
however general admission tickets will be available. The event is being advertised on several radio stations, and Billboards. Visitors to www.jazzinthegardens.com can register to receive
updates, blog, view pictures from past events, or look-up information for the 2009 event and also learn bout group sales. Vendor booths and sponsor opportunities are also available.
Applications are on website. • The City’s 5th Annual MLK Celebration was held on January 19, 2009, from 12 noon to 6pm at Miami Carol City Park and was very successful. There were free
rides and entertainment for all those attending and food and wares being sold by 12 Page 267 of 290
over 15 vendors. The entertainment line-up was quite exciting with all artists coming from the local area. Leading up to the main event, the annual literary contests, specifically the
Poetry and Oratorical, provided residents with an opportunity to showcase their oratory skills through the art of poetry and essays, speaking directly to the link between Dr. Kings’
dreams and making Miami Gardens a better place to live. The Service for Peace organization planned a MLK Day of Service project that united volunteers to clean the canal along Audrey
J. King Park. Additionally a “Break-Out Artist Contest,” held on January 10th gave local singers and dancers an opportunity to audition “Idol” style for a slot on the main MLK stage.
In all, these activities were designed to create many opportunities for community participation. Thanks to the contributions of the members of the MLK Committee, our sponsors, and the
MGPD (for organizing security and traffic) we had a successful event. Visit www.miamigardensmlk.com for more information and for a full event recap and photos. • We currently have 10
young women who are participating in the Miss Miami Gardens Pageant, vying for the 2009 title. The pageant will be held at FMU’s Lou Rawls Performing arts Center on February 21, 2009
at 7pm. Tickets are currently on sale for $10 each. Information is available online at www.missmiamigardens.com. Sponsorship opportunities are still available for as low as $500 to help
support the Miss Miami Gardens Scholarships. • Ula and Tamilla attended the Miss America Pageant in Las Vegas from January 20-25, 2009, for an opportunity to see firsthand how the overall
local pageant ties in the main Miss America Pageant organizational vision and to learn the technical show programming and production. • Coordinated with the Parks and Recreations Department
to produce marketing collateral in an effort to promote and advertise Shakespeare Miami’s production of the play “Macbeth.” This production will be featured at FMU from January 22-25,
2009, and parking and admission are free. • The Events and Media staff all attended a one day workshop/seminar on Teambuilding and Leadership in the Workplace. This workshop was a great
opportunity to refresh on old methods and new techniques of coping with the team environment, building a successful team and leading your group successfully. All members of the department
enjoyed the seminar and fully applying lessons. • Collaborating with the Anti-Violence Coalition to create media Campaign • Beginning to plan for the Mayors State of the City Address
• Working with Community Development on several initiatives in need of media relations services. • Received Tourist Development Grant from the Miami Dade County Cultural Affairs Department
for 2008 Jazz in the Gardens event: $13,500. 13 Page 268 of 290
• Our public relations efforts are ongoing. Please see the Community Outreach Department for press clippings, pictures or items of the sort. We are also placing advertisement and purchasing
media for other departments. PURCHASING (Pam Thompson) 1. Prepared and issued one bids/RFP: Installation of Asphalt Walkway @Brentwood Park 2. Prepared and issued three quotations: Purchase
of Storage Containers Purchase Misc. Irrigation Supplies Retrofit Unmarked Police Vehicles 3. Preparing specifications for the following: Printing Services – city wide Annual Contract
for Storm Drain & Canal Maintenance Long & Short Term Disability Insurance Installation of Security System – City Hall Annual Contract for Wiring/Cabling Services CDBG Demolition Services
Municipal Marketing Purchase of 2009 Fleet Vehicles Consultant to Complete City’s Zoning Code Installation of Parks Lighting Fixtures 4. Issued 147 Purchase Orders 5. Continue to maintain
Fixed Assets (ongoing) 6. Continue to order and assist with auditing fuel card program 7. Continue to train and assist City staff on Eden software 8. Continue entering contracts into
Contract Management (ongoing) 9. Continue entering vendors into Bids & Quotes – bid vendors (ongoing) 10. Assist IT with preparation of vendor on-line registration 11. Updating the Procurement
Web Page Purchases $25,000-$50,000 Date Vendor Service/Proj Amount 2/10/09 WD Productions JIG $25,000.00 1/30/09 Think Common Touring JIG $30,000.00 2/04/09 William Morris Agency JIG
$30,000.00 1/26/09 Kenny G Inc. JIG $37,500.00 1/30/09 AGI Int’l. JIG $37,500.00 2/4/09 William Morris JIG $37,500.00 2/11/09 Creative Artists Agency JIG $37,500.00 14 Page 269 of 290
2/11/09 Soul Truckin’ JIG $37,500.00 2/13/09 Int’l Creative Mngt JIG $37,500.00 2/5/09 Hufcor Fla. ODP Athletic Equip $38,345.00 1/30/09 Maze Inc JIG $42,500.00 1/22/09 E’lyse Group
7 JIG $71,500.00 INFORMATION TECHNOLOGY (Ronald McKinze) IT Dept Overview This Status report covers the activities of the Information Technology Department for the period from 1/15/2009
through 2/17/2009. It is organized into the following areas: • Significant Accomplishments • Significant Issues • Schedule Status • Travel Activity Accomplishments from Month: o Significant
Accomplishments IT began giving training courses for various Microsoft products. Training was held in Outlook, Excel, SharePoint and OneNote. Additional classes will continue to be
held until 85% of employees are familiar and comfortable with the various applications. Created Database for all city issued Mobile users. Now in the process of identifying each phone
user (95% complete) and sending detailed call logs to supervisors for verification and approval (will be done by Friday 2/20)... Purchased additional Laserfiche licenses for Web Access
Installed Call Accounting Software. We are now able to monitor all inbound and outbound telephone calls to and from the city hall campus, PD and Cloverleaf. Conducted Red Light
Camera Training for Finance and City Clerk. Updated presence for many departments on the Website. Began implementing “Keywords” for internet searches on the City Web Site. Worked
on elevations certificates to allow uniformity on format for documents saved. All documents will be saved into a common format regardless of the format in which the document was originally
created. 15 Page 270 of 290
Working on elevation certificates database on Website and conducting monthly Website Steering Committee meetings to keep users informed and involved. Working to configure ISA (Web
Access Management) server to monitor all web traffic. Worked with Planning and Zoning on the EDEN Improvement Initiative. Completed 80% of their reports. Gave instructions to Bhairvi
for cleaning up the database. Put request into EDEN for price quote to further clean up database and get to a clean Parcel Refresh. Completed High Voltage wiring for Suite 300. o
Significant Issues L3 cameras at PD issues getting better. Vehicles are again able to reload without issues. No overheating issues but that is due to the weather. Still working with
L3 came for a true resolution. Replaced bad Power supply on 4507 Switch. Repaired bad drive on CH backup system. Most Satellite phones cancelled until next hurricane season
(some had to remain on due to contracts)... Working aggressively to improve EDEN experience. Most major issues have either been resolved or are being worked on for most departments.
Additional equipment needed for redundancy of CAD, RMS and other services as PD. Cost for all equipment expected to exceed $50K. Now looking at enterprise capacity planning, virtualization
and redundancy that may encompass the redundancy needed for CAD and RMS. o Schedule Status Deployed EDEN Web Module. Departments now have the ability to post all or individual Permits
to be viewed externally. Looking to deploy EDEN Customer Request module by end of June. Looking to configure and deploy ISA Server by end of March Looking for Asset Management
System Working on K9 Module for PD o Travel Activity Tristan attended ISA (email monitoring system) training January ‘09 16 Page 271 of 290
Claude Charles attended ICND2 Cisco training in January ’09. Tristan and Claude attended Time Management Course in January ‘09 Ron attended Project Management for Results course
February ’09. Gardimyr Scheduled to attend Microsoft Course in April ‘09 Tristan and Ricardo, scheduled attend Project Management Course February/March ’09. Sylvia scheduled
to attend Microsoft Course in April ‘09 Mario scheduled to attend Cisco Boot Camp March ‘09 Chas scheduled to attend Microsoft Course March ‘09 Mbaxi scheduled to attend Microsoft
Course March ‘09 Ricardo scheduled to attend Microsoft Annual Conference May ’09. Sylvia and Chas scheduled to attend AVAYA conference May ‘09 Tristan Scheduled to attend OSSI
conference in June ’09. FLEET SERVICES (Orlando Wray) • Fleet Services Representative performed routine inspections on all city and Police vehicles. • Took pictures and collected estimates
on crashed vehicles to forward to risk. • Scheduled vehicles in need of service or repair repair to appropriate body shops and repair shops including drop off and pick up. • Conducted
detailed on site inspection of vehicles at body shops that currently have city or police vehicles. • Performed minor repairs and installations to police public works and parks vehicles.
• Assisted in the set up of new vendor for Police department speedometer calibration. • Met with City buyer to discuss possible bid for specific services needed. • Replace hubcaps on
police vehicles that had any missing or damaged. Maintain spare tire inventory of Police vehicles. • Fleet services Administrative assistant received invoices for body shops that performed
maintenance or service on fleet inventory. 17 Page 272 of 290
• Prepared requisitions necessary for purchase of parts, maintenance, service and goods. • Collected and reviewed weekly vehicle checklists from all departments. • Documented mileage
and contacted appropriate employees to collect missing or incomplete information. • Assist in the set up of new vendor for Police department speedometer calibration. • Completed various
change orders to current Purchase Orders to continue to meet the service and replacement part needs of all fleet vehicles. PARKS & RECREATION DEPARTMENT REPORT (Kara Petty) A.J. King
Park • There are nineteen children enrolled in the After-School program. The children are engaged in various activities such as homework assistance, arts & crafts, creative indoor and
outdoor activities, chess, etc. In addition, certified teachers improve their reading, math and science skills. • Kids Day Off took place on January 16th with 24 children attending Sunrise
Cinema and on February 6th with 18 children attending Boomers. • There is line dancing taking place on Wednesday, Thursday and Friday nights from 6:30pm until 8:00pm. • Shining Stars
Valentine Dance was held with 115 in attendance. The children enjoyed dancing, pizza and fun party favors. Brentwood Park • There are forty children enrolled in the After-School program.
The children are engaged in various activities such as homework assistance, arts & crafts, creative indoor and outdoor activities, chess, etc. In addition, certified teachers improve
their reading, math and science skills. • Seniors are meeting every Monday, where seniors enjoy social interaction and some recreation activities. The seniors attend Fairchild Topical
Garden on Jan. 22, where they toured the garden and received a magnificent lunch. They also attended Old Dillard Museum on Feb. 12 for a Jazz Concert. • Kids Day Off took place on January
16th with 40 children attending Sunrise Cinema and on February 6th with 19 children attending Boomers. Buccaneer Park • There are nineteen children enrolled in the After-School program.
The children are engaged in various activities such as homework assistance, arts & crafts, creative indoor and outdoor activities, chess and tennis. In addition, certified teachers improve
their reading, math and science skills. • Kids Day Off took place on January 16th with 17 children attending Sunrise Cinema and on February 6th with 18 children attending Boomers. •
Seniors are meeting every Friday, where seniors enjoy social interaction and some recreation activities. The seniors attend Fairchild Topical Garden on Jan. 22, where 18 Page 273 of
290
they toured the garden and received a magnificent lunch. They also attended Old Dillard Museum on Feb. 12 for a Jazz Concert. • On Tuesdays, Wednesdays, and Thursdays from 9:00-10:30am,
the seniors get fit in Line Dancing. • Monday through Thursday from 6:30-7:00am the seniors exercise around the park. Bunche Park • There are eight children enrolled in the Shining Stars
After-School program. The children are engaged in various activities such as homework assistance, arts & crafts, creative indoor and outdoor activities, chess, and tennis. In addition,
certified teachers improve their reading, math and science skills. • Seniors are meeting every Friday, where seniors enjoy social interaction and some recreation activities. The seniors
attend Fairchild Topical Garden on Jan. 22, where they toured the garden and received a magnificent lunch. They also attended Old Dillard Museum on Feb. 12 for a Jazz Concert. • Kids
Day Off took place on January 16th with 10 children attending Sunrise Cinema and on February 6th with 18 children attending Boomers. • The storage bin was burglarized but nothing was
missing. Cloverleaf Park • Seniors are meeting every Friday, where seniors enjoy social interaction and some recreation activities. The seniors attend Fairchild Topical Garden on Jan.
22, where they toured the garden and received a magnificent lunch. They also attended Old Dillard Museum on Feb. 12 for a Jazz Concert. Lake Lucerne Park • There are fifteen children
enrolled in the After-School program. The children are engaged in various activities such as homework assistance, arts & crafts, creative indoor and outdoor activities, chess, and tennis.
In addition, certified teachers improve their reading, math and science skills. • There is line dancing taking place on Tuesday and Thursday nights from 6:30pm until 8:00pm. • Kids Day
Off took place on January 16th with 20 children attending Sunrise Cinema and on February 6th with 20 children attending Boomers. • We have a new Jazz/Ballet class with 5 children and
a new Hip Hop class with 5 children attending. Miami Carol City Park • There are twenty-five children enrolled in the After-School program. The children are engaged in various activities
such as homework assistance, arts & crafts, creative indoor and outdoor activities, chess, and tennis. In addition, certified teachers improve their reading, math and science skills.
• Kids Day Off took place on January 16th with 14 children attending Sunrise Cinema and on February 6th with 20 children attending Boomers. • The 5th Annual MLK Celebration was held
on Jan. 19th with great support from the community. • Walkers exercise around the park starting 7:00a.m. Myrtle Grove Park • There are nine children enrolled in the After-school program.
The children are engaged in various activities such as homework assistance, arts & crafts, creative 19 Page 274 of 290
indoor and outdoor activities, chess, and tennis. In addition, certified teachers improve their reading, math and science skills. • Kids Day Off took place on January 16th with 19 children
attending Sunrise Cinema and on February 6th with 15 children attending Boomers. Norwood Park • There are twenty-eight children enrolled in the Shining Stars After-School program. The
children are engaged in various activities such as homework assistance, arts & crafts, creative indoor and outdoor activities, chess, and tennis. In addition, certified teachers improve
their reading, math and science skills. • Kids Day Off took place on January 16th with 30 children attending Sunrise Cinema and on February 6th with 27 children attending Boomers.
The sidewalks have been repaired throughout the park. Rolling Oaks Park • There are forty children enrolled in the Shining Stars After-School program. The children are engaged in various
activities such as homework assistance, arts & crafts, creative indoor and outdoor activities, chess, and tennis. In addition, certified teachers improve their reading, math and science
skills. • There is line dancing taking place on Wednesday, 6:30pm until 8:00pm. • Seniors are meeting every Thursday, where seniors enjoy social interaction and some recreation activities.
The seniors attend Fairchild Topical Garden on Jan. 22, where they toured the garden and received a magnificent lunch. They also attended Old Dillard Museum on Feb. 12 for a Jazz Concert.
• Kids Day Off took place on January 16th with 30 children attending Sunrise Cinema and on February 6th with 36 children attending Boomers. • Work on the old trailer has been completed
and both trailers are now in use. The new tennis court preparation has begun with removal of trees. • The storage room was burglarized with several items being stolen. Scott Park • There
are thirty children enrolled in the Shining Stars After-School
program. The children are engaged in various activities such as homework assistance, arts & crafts, creative indoor and outdoor activities, chess, and tennis. In addition, certified
teachers improve their reading, math and science skills. • Scott Lake Optimist is having off season training Monday through Friday 6:30p.m.-8:30p.m. The optimist storage room was burglarized.
• Kids Day Off took place on January 16th with 35 children attending Sunrise Cinema and on February 6th with 35 children attending Boomers. • The playground is being refurbished. • Shining
Stars Valentine Dance was held with 120 in attendance. The children enjoyed dancing, pizza and fun party favors. Vista Verde Park • Vista has been operating a Community program for school-age
children. The program allows children in the community to interact with others structurally. • The children in the community ages 5-12 also have the opportunity to participate in the
drop in program where they will receive homework assistance, outdoor activities, and a snack. The program will operate Monday through Friday. • The children were out of school on February
5th. They went to Boomers and received a day of exciting activities at the park. 20 Page 275 of 290
Athletics Sports Development: Hoops 4 Kids has began on January 5. Practices are held throughout the week and games are held on Saturdays at Rolling Oaks Park. Saturday Tennis: The instructional
tennis program runs on Saturdays at Buccaneer Park starting at 9am. It will continue for the entire school year and is $10 per month. We have 18 participants. Walking Club: The Walking
Club currently has 24 members and we will be meeting monthly to set goals. Optimist: Meeting was held with optimist club Presidents on January 29, 2009 at City Hall Council Chambers
discussing 2009 football season. Marian Center: Began working with the Marian Center on February 3, 2009. We work with 25-30 of their adult population with 4-5 of our staff. We are working
on a Fitness and Arts & Craft program. Teen Programs For the third nine weeks of the school year the Teen Leadership Academy has been focusing on Government. The teens have been engaging
in topics such as the Presidential Inauguration, African-Americans in Government, and how a bill becomes a Law. The Government track runs till March 26, 2009. The F-CAT test is only
weeks away so with the help of our teacher we have been preparing our participants to ace this test. Ms. Laing, the teacher for TLA has been implementing innovative and fun ways to incorporate
the preparation for this test into our daily program, such as putting prompts on the board and encouraging the teens to express their thoughts on paper. The writing portion of the test
is February 10th-12th. The reading, math, and science portion of the test is going to be held the week of March 10th -19th. The number of participants enrolling in our program has continued
to increase. We now have 32 participants. January 16th, The teens were out of school due to a Teachers’ Planning Day so as part of that day’s activities we took a trip to Boomers in
Dania. February 6th, We took a trip to X-treme Indoor Karting. To give the participants a firsthand experience of how our city government operates the teens will be present at at the
February 11th Council Meeting. Department 21 Page 276 of 290
Directors for various City departments will assist by enlightening the participants on the daily operations of their specific departments and how it is essential to the City’s operation
as a whole. Recreation Staff Trainings Jan. 21-23: Two staff attended PULP Conference Jan. 23: Five staff attended training for Essential Time Management Jan. 30: 1 staff attended training
with The Florida League of Cities for Advisory Boards & Committees Feb. 5: Six staff members attended the Florida Recreation and Parks Association Southeast Region meeting Meetings Jan.
21: Miami Gardens Community Center Jan. 21: Management Team Jan. 22: Council Agenda Jan. 23: Crew Chiefs Jan. 26: Oral Presentations-Architects and Engineers Jan. 27: Oral Presentations-Architects
and Engineers Jan 29: Meeting with Athletic clubs Jan. 30: Florida Department of Health Feb. 2: FRPA Vision Plan Feb. 2: Web Steering Committee Feb. 3: Miami Gardens Community Center
Feb. 4: Management Team meeting Feb. 5: Council Agenda Feb. 6: Summer Recruitment Recruitment Feb. 9: Director’s Meeting Feb. 12: FRPA Vendor Expo PARKS MAINTENANCE DIVISION A J King
Park • 34 Janitorial visits to clean up park site • 1x Premises blown • 4 Landscaping visits • Grass cut & watered sgrounds • 1/12 Fertilized grounds • 34 Trash removals • 1/09 Relocated
BBQ grill and benches 30 ft back from baseball field • 1/14 Installed sand to cover the hole from bleachers • 1/14 Relocated the benches to east side • 1/21 Unclogged urinal drain line
• 1/21 Repaired leaking toilet located in female restroom • 1/23, 1/30, 2/6, 2/13 Inspected and troubleshot system 22 Page 277 of 290
• 1/26 Installed plants in planter box • 1/27 Sprayed round up on softball field • 1/28 & 2/1 Herbicide grounds • 1/30 Removed old bases • 2/1 Installed new bases • 2/2 Delivered office
equipment • 2/3 Repaired broken hose bib on the east side of building Andover Park • 24 Janitorial visits to clean up park site • 2 Landscaping visits • Grass cut & watered grounds •
1/23, 1/30, 2/6, 2/13 Inspected and troubleshot system • 2/9 Changed some broken heads • 2/10 Repaired a broken valve that was broken by a truck • 24 Trash removals Brentwood P & P •
32 & 37 Janitorial visits to clean up park site • 3 & 1 Landscaping visits • 0x &1x Premises blown • Grass cut & watered grounds • 32 & 37 Trash removals • 1/12 Repaired pipe that was
leaking water on the west side of fence area • 1/12 Inspected A/C unit (working) • 1/13 Installed a chain and lock on A/C unit • 1/16 Cut tree and grinded stump • 1/23, 1/30, 2/6, 2/13
Inspected and troubleshot system • 1/26 Cut down 3 dead trees • 1/28 Herbicide grounds • 2/02 & 2/03 Welded the line that was leaking on A/C unit • 2/03 Added gas to A/C unit (leak detected)
• 2/04 Inspected welded area for leaks on A/C unit Buccaneer Park • 36 Janitorial visits to clean up park site • 1x Premises blown • 4 Landscaping visits • Grass cut & watered grounds
• 1/12 Fertilized grounds • 1/23, 1/30, 2/6, 2/13 Inspected and troubleshot system • 1/27 Installed plants • 1/28 Herbicide grounds • 36 Trash removals 23 Page 278 of 290
• 2/03 Removed mildew and fungus from hibiscus hedges • 2/04 Fixed toilet in Men’s restroom that was leaking • 2/5 Worked on quick connect Bunche P&P • 32 & 25 Janitorial visits to clean
up park site • 3 & 2 Landscaping visits • Grass cut & watered grounds • 27x & 0x premises blown • 1/09 Replaced existing sports development sign • 1/12 Installed rules and regulation
signs • 1/14 Painted east side wall • 1/16 Cut tree and grinded stump • 1/23, 1/27, 1/30, 2/4, 2/6, 2/13 Inspected and troubleshot system • 1/28 Primed the pump • 1/29 Located broken
line and replaced valve • 1/30 Removed old bases • 1/30 Replaced broken part on playground • 1/31 Installed bases • 1/31 & 2/1 Installed bases • 2/2 Base reset • 2/5 (pool) Changed broken
heads • 32 & 25 Trash removals City Hall (Suite 300) • 1/26 – 1/27 (Suite 300) Constructed new shelves for storage in office • 1/28 (Suite 300) Moved 7 desks • 2/3 Delivered office furniture
Cloverleaf Park • 24 Janitorial visits to clean up park site • 3 Landscaping visits • Grass cut & detailed grounds • 1/23, 1/30 & 2/6 , 2/13 Inspected and troubleshot system • Changed
some broken heads • 24 Trash removals Inspection Station • 27 Janitorial visits to clean up site • 1x Premises blown • 1 Landscaping visits • 1/03 Fixed broken door in female restroom
• 1/12, 1/13, 1/15, 1/26, 1/27, 2/4, & 2/7 General maintenance on equipment (check oil, sharpen blades, etc) • 1/13 Top dress and spread sand around Bermuda grass area • 1/13 Work on
tool cat 24 Page 279 of 290
• 1/13 Dropped white sand that was picked up from Rolling Oaks • 1/14 Installed time sheet card lock box • 1/14 Replaced wood on picnic table • 1/15, 1/26, 1/27, 2/5, 2/7 Cleaned Trucks
• 1/23, 1/30, 2/6, 2/13 Inspected and troubleshot system • 27 Trash removals Jordan’s Landing • 1 Landscaping & Trash removal visit Lake Lucerne Park • 36 Janitorial visits to clean
up park site • 1x Premises blown • 3 Landscaping visit • Grass cut & watered grounds • 1/12 Installed park rules sign on playground side • 1/23 & 1/26 Installed plants and mulched •
1/23 Fertilized plants and trees • 1/23, 1/30, 2/6, 2/13 Inspected and troubleshot system • 36 Trash removals • 1/26 Replaced damaged chain on the parking lot gate • 1/28 Herbicide grounds
Miami Carol City Park • 55 Janitorial visits to clean up park site • 1x Premises blown • 4 Landscaping visits • Grass cut & watered grounds • 55 Trash removals • 1/08 Pressure washed
pavilion, bathroom and cement areas • 1/12 Removed fence from football field and delivered to Scott Park • 1/12 Took down football goal on baseball field • 1/14 Repaired electrical outlets
in the front office • 1/15 Dumped sand in hole where BBQ grill was removed • 1/19 Picked up barricades and installed fence • 1/22 Installed stairs that were removed from Rolling Oaks
trailer • 1/22 Repaired cover on light pole • 1/22-1/26 Worked on installing the flow meter system • 1/23, 1/30, 2/6, 2/12, 2/13 Inspected and troubleshot system • 1/28 Removed 3 metal
pieces from the ground near trailer • 1/30 Removed old bases • 1/31 Installed bases • 1/31 Installed new bases • 2/11-2/12 Repaired a broken line and covered the hole 25 Page 280 of
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MGCC Acreage • 5 Landscaping visit • 5 Trash removals MGPD • 0 Janitorial visits to clean up site • 0 Trash removals Miami Job Corps • 32 Janitorial visits to clean up park site • 0
Landscaping visits • Grass cut & detailed grounds • 32 Trash removals Mt. Herman • 0 Janitorial visits to clean site • 1 Landscaping visits • 1 Trash removal Myrtle Grove P&P • 25 &
25 Janitorial visits to clean up park site • 2 & 2 Landscaping visits • Grass cut & watered grounds • 1/12 Detailed tennis court • 25 & 25 Trash removals • 1/13 (pool) Painted east wall
• 1/14 Used bucket truck from PW to get the 2 kit lights • 1/20, 1/23, 1/30, 2/6, 2/13 Inspected, changed some heads, and troubleshot system • 1/21 Flushed out the system • 1/29 Used
bucket truck from PW to take down a light pole North Dade Opt • 32 Janitorial visits to clean up park site • 2 Landscaping visits • Grass cut & detailed grounds • 1/23, 1/28, 1/30, 2/2,
2/6, 2/13 Inspected and troubleshot system • 32 Trash removals • 1/30 Replaced 2 wooden panels that were damaged • 2/3 Repaired a broken line Norwood P&P • 25 & 25 Janitorial visits
to clean up site • 3 & 3 Landscaping visits • 1/22, 1/26, 2/4 Watered field • 1/23, 1/28, 1/30, 2/2, 2/6, 2/9, 2/11, 2/13 Inspected and troubleshot system • 1/31 Installed new bases
26 Page 281 of 290
• 2/3 Delivered office furniture • 25 & 25 Trash removals • 1/16 (pool) Closed the water around the pool deck • 1/20 (pool) Dropped off Keifer boxes that were picked up from Cloverleaf
• 1/20 (pool) Repaired broken main pipe; removed old concrete and replaced with new around the pool deck • 1/22 (pool) Repaired outlet that was out in utility room & Covered exposed
outlet in office • 1/23 Detailed baseball diamond, dug out and cages • 1/24 (pool) Removed handicap chair from pool and disposed • 1/31 Installed bases • 2/10 (pool) Trees trimmed from
hanging over gate Risco Park • 32 Janitorial visits to clean up park site • 2 Landscaping visits • 32 Trash removals • 1/28 Removed broken key from door Rolling Oaks Park • 25 Janitorial
visits to clean up park site • 3 Landscaping visits • Grass cut & detailed grounds • 1/23, 1/30, 2/6, 2/13 Inspected and troubleshot system • 1/27 Herbicide grounds • 1/29 Inspected
gate on storage room (need mesh to repair) • 2/3 Delivered office furniture • 25 Trash removals Scott Scott Park • 32 Janitorial visits to clean up park site • 5 Landscaping visits •
31x Premises blown • Grass cut & trimmed trees • Sprayed field • 32 Trash removals • 1/13 Removed goal post • 1/22, 1/26, 1/28, 2/2, 2/4, 2/9, 2/11 Watered field • 1/23 Installed bases
on baseball field • 1/23, 1/30,2/6, 2/13 Inspected and troubleshot system • 1/23 Replaced both swing seats on playground • 1/29 Inspected gate on storage room (need mesh to repair) •
1/29 Replaced 3 fluorescent lights • 1/29 Inspected 5 window panels (need handles) • 1/29 Cleaned dugout and clay on baseball field 27 Page 282 of 290
• 1/30 Secured the garage door for the storage room • 1/30 Removed football goal from the field and painted baseball foul posts • 2/03 Installed cover for goal pole • 2/3 Base reset
Vista Verde Park • 36 Janitorial visits to clean up park site • 2 Landscaping visits • 1/23, 1/30, 2/6 Inspected and troubleshot system • 36 Trash removals • 1/08 Installed park ordinance
signs • 1/16 Installed missing parts from playground • 1/22 Replaced 3 bolts in office door • 1/22 Repaired water fountain in storage room • 1/22 Inspected water fountain by breeze way
• 1/28 Replaced faucet in men and women restrooms • 1/30 Painted south entrance gate 201st Street and 39th Ave. • 0 Landscaping visit • 0 Trash removals 20357 NW 38th Court • 0 Landscaping
visit • 0 Trash removal 183rd and 14th – 17th Avenue • 2 Landscaping visits • 0 Trash removal ASSISTANT CITY MANAGER FOR BUSINESS SERVICES (Dan Rosemond) Assistant City Manager Tasks
Continuing the evaluation of business processes in both Building & Planning Departments. In light of limited permit fees, I expect to develop a proposal outlining cost cutting measures
which will include proposed layoffs. Staffs from Police, Special Events, Parks, Public Works & Building have been meeting to develop a comprehensive procedure for special events permits.
It is our objective to develop a “one stop shop” as it relates to special event permit applications in the City. A proposed ordinance is expected to go before Council within the next
month or so. The City has been in contact with a hotel developer who is considering a mixedused project in the City. Upon their providing a letter of intent, we will consider utilizing
grant funds to have a feasibility study performed. 28 Page 283 of 290
Building Department officials met with City of Doral to review a program in use for the submission of building plans in an electronic format. The City is seeking to become more automated
to improve business processes. We will need to determine if the EDEN system has the capability of tracking and viewing electronically submitted building plans. Community Development
Director Tasks NSP update: o Council selected 3 realtors that will assist the City in purchasing foreclosed and abandoned properties. Contracts were executed with each licensed realtor
and the geographic boundaries have been determined. o A Request for Proposals (RFP) is being developed for a menu of services related to the NSP. This will allow the City to identify
a developer(s) who may be able to maximize the City’s allocation based on their particular expertise. o Staffing for the NSP will now include Carmen Quinn. Carmen will be functioning
as the NSP Administrator, taking the function of overseeing the day-to-day tasks of the program. program. Nevertheless, I will still be involved in the entire NSP program from the standpoint
of timeliness and regulatory compliance. o Staff has determined to utilize the City’s Affordable Housing Advisory Committee to provide oversight to expected transactions related to the
NSP. The AHAC will provide periodic reports to Council on staff’s activities. CD Staff noticed that through the Housing Rehab program, many homeowners were still paying high insurance
premiums. To date we have worked to assist 7 homeowners by reducing their combined premiums by $ 3,173.01. Participated in the following meetings: Mayor & Mike Singh re: redevelopment
of Sunshine State Industrial Park Mavi Haime re: Miami Green Home Expo Ware IT is re: off-site electronic storage of building documents Calder Casino re: pre-submission of building
plans Wal Mart managers re: follow-up to various citizen complaints Opa Locka Front Porch COMMUNITY OUTREACH SPECIALIST (Lillie Q. Odom) • Preparing a Volunteers Bank to be available
for any City events and assistance in some assigned offices. • Planning the Employees Annual Heritage Luncheon to be held in council Chambers – February 23, 2009. 29 Page 284 of 290
• In conjunction with the Planning and Development Department, coordinating contacts for the Geographical Neighborhoods and identifying the areas in the city that have no representation.
• Elderly Affairs Committee in partnership with the Florida Department of Elderly Affairs Communities for a Lifetime initiative are planning an event entitled; “Intergenerational” to
be held in April 19, 2009. Plans of action are in process. • “Adopt-a-School Initiative” Project -Attending on-going meetings and telephone conferences with committee members for this
contractual process. This initiative by the Mayor is presently functioning with the designated partners. The follow-up process is keeping in touch with principals of the schools as well
as the organizations and faith-base groups. • Commission for Women – Attending monthly meetings, assisting with the coordination of several projects that will be taking place in the
city by the members of the commission, such as: 1. Open House 2. Women’s History Month 3. Women-“ Midlife and Beyond” 4. Sexual Assault Prevention 5. Attending the Women’s Workshop in
Orlando Collecting and coordinating historical; articles, pictures and artifacts of the areas within the city. BUILDING DEPARTMENT (Jesus Navia) MAJOR PROJECTS: 1. Implementation of
new procedure in permitting process to increase customer service and reduce amount of time for permit issuance. Permit fee will be given at call center so when the customer comes in
to pick up the permit, he is going to spend less time at front desk 2. Continued updated information and documentation on the Building Department Website 3. Electronic Plan Review (meeting
scheduled March 5, 2009 between City of Doral Building Department; City of Miami Gardens Building Department and City of Miami Gardens IT Department) 30 Page 285 of 290
4. Working on Standard Operating Procedures (SOP) for complete permitting processes 5. Creating Crystal Reports for employee performance report, which is not yet complete, also working
on the report for Property Appraiser’s Office which is near completion. REVENUES: Building Permits $225,683.43 Certificate of Occupancies (CO) $0.0 TOTAL $225,683.43 EXPENDITURES: $231,880.70
PERMIT APPLICATIONS SUBMITTED: Building 253 Certificate of Occupancies (CO) 20 Demo 2 Electrical 64 MDDC permit Closure 5 Mechanical 23 Plumbing 47 TOTAL 414 INSPECTIONS: Building 724
Electrical 238 Mechanical 59 Plumbing 209 TOTAL 1230 UNSAFE STRUCTURE CASES: 0 MONTHLY REPORT TO CENSUS BUREAU FOR NEW CONSTRUCTION Commercial Permits 0 TOTAL – Construction Value 0
Residential Permits 0 TOTAL – Construction Value 0 31 Page 286 of 290
DEVELOPMENT SERVICES (Jay Marder) PLANNING – Jay Marder and Bhairvi Pandya • US Census – Working with Community Outreach and Police, compiled homeless service center site list for Census
Bureau which consists of three churches which provide food and clothing: Antioch, Harvest Fire and Miami Gardens Church on 183rd. Began compiling location of homeless gathering places
for further Census requirements. • Subsidized Housing – Provided newsletter article to Community Outreach regarding Council’s December 2008 meeting and presentation; Continue working
on subsidized housing comparison data. All information is now on the City’s web page under Planning and Zoning. Ongoing work with Police Department to map crime incidents. • Water Supply
Facilities Amendment to Comprehensive Development Master Plan – Ongoing -Required Water Supply related amendments will involve amending several elements of the CDMP. • Neighborhood Communication
Initiative – Revised Neighborhood Map to fill in and identify all neighborhoods in City, developed map. Working with Community Outreach to place contacts into all neighborhoods, provided
contact database, Ongoing. LAND DEVELOPMENT REGULATIONS -Jay Marder, Bhairvi Pandya, Cyril Saiphoo • Request for Proposal Prepared for Consultant Services o Provided status report to
City Council at February Zoning Meeting that consultant was not providing satisfactory service. That consultant was terminated. o Developed a new and updated Request for Proposal/Scope
of Services for zoning consultants that is proceeding through the City’s purchasing process. The selection process is estimated to take approximately 20 days. • Sign Code o Revising
Sign Applications to reflect recent amendments o Revising Sign Code Document Per Amendments • Billboards – Work with League of Cities-appointed attorney; Prepare Billboard application
copies and coordinate review with Attorney for pending lawsuit. This involves reviewing each of 20 Sign Plan Applications • Dolphin Center DRI – Coordinated with Department of Community
Affairs and South Florida Regional Planning Council. Both DCA and the SFRPC decided that there was no regional issue involved in the City’s concern regarding utilizing the county plan
as a basis for compliance of the Development Order with the local government comprehensive plan. 32 Page 287 of 290
ZONING – Jay Marder, Cyril Saiphoo, Nixon Lebrun, Marilu Gunness, Jacquelyn Gardner • Development Review Committee -Working with the Assistant City Manager to reassess the Development
Review Committee function, how the review process can be improved and especially defining the process for the city’s new Zoning Code/Land Development Regulations. Currently the City
is operating under the Miami Dade procedures which do not formally have a Development Review Committee. Attended a “benchmark” Development Review Committee meeting in North Miami Beach.
Drafted city procedures and researched other jurisdictions. o Held DRC meeting for JPM Enrichment Centre, Follow up with Applicant on comments, traffic study analysis. o Held DRC meeting
for Gatehouse Developments for Jasmine Laurel project. Follow up with Applicant on comments, traffic study analysis. o Set Up Intranet Site for DRC – Set up DRC location on the City’s
Intranet with DRC review forms for use by Planning/Zoning, Public Works/Engineering, Police and Building Departments. Coordinate and prepare for follow-up meeting with DRC. • Public
Hearings o Prepare Jasmine Laurel Gatehouse staff recommendation for Council; various meetings with applicant, traffic consultants, and Public Works. o Prepare Deletion of Condition
staff recommendation for application for 580 NW 183rd Street. o Prepare ROW dedication for St. Monica sidewalk dedication for City Council. o Prepare and coordinate Final Plat for Norwood
Water Treatment Plant for City of North Miami Beach for City Council approval. • Building Permits o Conducted 55 building plan reviews o Conducted 12 site inspections • Sign Code Permits:
o 6 sign plan permits processing o 3 window sign permits processed o 3Temporary sign permits processed o Note: Sign Plan application fees were greatly discounted at sign code adoption.
Many businesses are aware of the code and are submitting their plans. These plans will eventually result in Building Permits • Zoning Verification Letters o Processed 8 Zoning Verifications
• Address Assignments o Processed 4 new Address Assignments; • CRHs o Processed 5 CRH (Community Residential Home or Group Home) 1,000’ radius verification letters; in addition, sent
letters to old approved applicants to determine if any action has been taken to establish a CRH in order remove from “approved” inventory of homes if no action taken. 33 Page 288 of
290
o Registration – Met with Code Enforcement and Acting Assistant City Manager to discuss licensing of group homes under the City’s Landlord Ordinance. This is being done. • Certificate
of Uses o Reviewed 58 Certificate of Use/Occupational License Applications o Denial of 1 CU applications • Plats o Plat application processed Norwood Final Plat sent to review to surveyor.
o Tentative plat approval granted for Calder Race Tract processed and reviewed o Plat application for Warren Henry sent for review to surveyor. o Expert Village plat processed and reviewed
by surveyor. City staff to review future status of unopened east-west street (177th) between 27th Avenue and 25th Avenue. o Pentecostal Church waiver of plat approved by surveyor, presented
to City Council for approval. • Enforcement: Church of God inspection and CU determinations. Site inspections with Code Enforcement for use determination. • Palmetto Gardens Plaza –
Reviewed issues with developer/owner including the need for a public hearing to vary outdoor play area requirements in order to establish an indoor play area for a day care facility.
• Harvest Fire Church – Proposed Day Care – Discussed the requirement for a public hearing to establish a day care facility. EDEN/IT Issues • Met with IT and Building Departments to
review addressing and Sign permitting processes and procedures. Provided “process” flowchart for use by Building Department. • Parcel Refresh – Project on hold until Bhairvi Pandya returns
from leave at the beginning of March. • Address Clean-Up – This is called the address validating process whereby duplicate addresses are merged to eliminate duplicates. Planning and
Zoning will implement this process once technical ability to do so is established. • We-Based Applications – Met with IT to work on establishing web-based permits. GIS – Bhairvi Pandya
(on leave January 30 through March 2) and Ben Sens, Planning Intern • Zoning Maps-Completed 3 individual Zoning/Public Hearing applications including: aerial, mail notice radius, and
proposed zoning-Complete • CRH maps -Completed individual 6 CRH/Group Homes applications with a 1,000 feet radius.-Complete • Planned Developments Map Update-Completed revised schedule
of development/project list; will now update the map-Ongoing; list transmitted to managers and directors. • Code Enforcement Zone Map Update-Update current code enforcement zones-Ongoing
• Neighborhood Stabilization Program-Completed map outlining realtor areas with census tracts-Complete 34 Page 289 of 290
35 • Maintenance of foreclosed Homes: Completed draft of ordinance and jurisdiction comparison-Ongoing • Geographic Neighborhood Map – Updated the map by adding in all local roads within
the City-Ongoing OTHER ACTIVITIES – • WalMart Meetings – Met with Store Managers at both WalMarts with Acting Assistant City Manager; provided summary memorandum • Economic Stimulus
Package – Attended Florida Department of Transportation meeting and participated in discussion on City’s behalf. • Tire Recycling Business – Discussed unusual use public hearing request
requirements with potential business; referred to industrial park contacts. • Sharepoint Training – Learned additional functions of Sharepoint/Intranet capabilities per IT training.
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