HomeMy WebLinkAboutItem F-5 FY 2008/2009 Annual Audit Report
CITY OF MIAMI GARDENS, FLORIDA COMPREHENSIVE ANNUAL FINANCIAL REPORT FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2009 Prepared by: THE FINANCE DEPARTMENT ???
CITY OF MIAMI GARDENS, FLORIDA TABLE OF CONTENTS PAGE I. INTRODUCTORY SECTION Letter of Transmittal i-v GFOA Certificate of Achievement vi Organizational Chart vii City Officials viii
II. FINANCIAL SECTION REPORT OF INDEPENDENT CERTIFIED PUBLIC ACCOUNTANTS 1-2 MANAGEMENT’S DISCUSSION AND ANALYSIS (Required Supplementary 3-14 Information) BASIC FINANCIAL STATEMENTS:
Government-wide Financial Statements Statement of Net Assets 15 Statement of Activities 16 Fund Financial Statements: Balance Sheet – Governmental Funds 17 Statement of Revenues, Expenditures
and Changes in Fund Balances – Governmental Funds 18 Reconciliation of the Statement of Revenues, Expenses and Changes in Fund Balances of Governmental Funds to the Statement of Activities
19 Statement of Net Assets-Proprietary Funds 20 Statement of Revenues, Expenses and Changes in Net Assets – Proprietary Funds 21 Statement of Cash Flows-Proprietary Funds 22 Notes to
Basic Financial Statements 23-49 REQUIRED SUPPLEMENTARY INFORMATION (OTHER THAN MD&A): Schedules of Revenues, Expenditures, and Changes in Fund Balances-Budget and Actual: General Fund
50 Transportation Fund 51 Development Services Fund 52 Debt Service Fund 53 Capital Projects Fund 54 Note to Budgetary Comparison Schedule 55 COMBINING FINANCIAL STATEMENTS: Combining
Balance Sheet-Non-major Governmental Funds 56 Combining Statement of Revenues, Expenditures, and Changes in Fund Balance – 57
CITY OF MIAMI GARDENS, FLORIDA TABLE OF CONTENTS PAGE III. STATISTICAL SECTION Net Assets by Component 58 Changes in Net Assets 59 General Governmental Tax Revenues by Source 60 Fund
Balances of Governmental Funds 61 Changes in Fund balance of Governmental Funds 62 Assessed Value and Estimated Actual Value of Taxable Property 63 Property Tax Rates-Direct and Overlapping
Governments 64 Principal Property Taxpayers 65 Property Tax Levies and Collections 66 Ratios of Outstanding Debt by Type 67 Direct and Overlapping Governmental Activities Debt 68 Outstanding
Debt, Legal Debt Limits and Covenants 69 Pledged Revenue Bond Coverage 70 Demographic and Economic Statistics 71 Principal Employers 72 Full Time Equivalent City Government Employees
by Function 73 Operating Indicators by Function 74 Capital Asset Statistics by Function/Program 75 IV. COMPLIANCE SECTION Report of Independent Certified Public Accountants on Internal
Control over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards 76-77 Report
of Independent Certified Public Accountants on Compliance with Requirements Applicable to Each Major Program and on Internal Control Over Compliance in Accordance with OMB Circular A-133
78-79 Schedule of Expenditures of Federal Awards and State Financial Assistance Project 80-81 Notes to the Schedule of Expenditures of Federal Awards and State Financial Financial Assistance
Projects 82 Schedule of Findings and Questioned Costs-Federal Awards and State Financial Assistance Projects 83-87 Management Letter in Accordance with the Rules of the Auditor General
of the State of Florida 88-94 Summary Schedule of Prior Audit Findings 95-96
INTRODUCTORY SECTION
i 1515-200 NW 167th Street, Building 5, Miami Gardens, Florida 33169 Tel: (305) 622-8000 • Fax: (305) 622-8001 • www.miamigardens-fl.gov March 12, 2010 To the Citizens of the City of
Miami Gardens, Florida: It is our pleasure to submit the Comprehensive Annual Financial Report (CAFR) for the City of Miami Gardens, Florida, for the fiscal year ended September 30,
2009, pursuant to Section 218.39 of the Florida Statutes, Chapter 10.550 of the Rules of the Auditor General of the State of Florida, and the City Charter. The financial statements included
in this report conform to Generally Accepted Accounting Principles in the United States of America (GAAP) as prescribed by the Governmental Accounting Standards Board (GASB). The responsibility
for both the accuracy of the presented data and the completeness and fairness of the presentation, including all disclosures, rests with the City. The financial statements have been
audited by Harvey, Covington and Thomas, L.L.C. Certified Public Accountants. The independent auditor has issued an unqualified opinion that this report fairly represents the financial
position of the City in conformity with GAAP. The independent audit of the financial statements of the City of Miami Gardens was part of a broader, federal and State mandated "Single
Audit" designed to meet the special needs of federal and State grantor agencies. The standards governing Single Audit engagements require the independent auditor to report not only on
the fair presentation of the financial statements, but also on the City's internal controls and compliance with legal requirements, with special emphasis on internal controls and legal
requirements involving the administration of federal awards. There were no Single Audit findings during the fiscal year ended September 30, 2009. The CAFR is divided into three parts.
The Introductory Section provides a summary of the contents of the entire report and general information about the reporting entity. The Financial Section includes the Auditors Opinion,
Management’s Discussion and Analysis (MD&A), the Basic Financial Statements, Notes to the Basic Financial Statements, Required Supplementary Information, and the Combining and Individual
Fund Financial Statements and Schedules. Other financial information includes budgeting and other statements and schedules provided to supplement required financial data. The Statistical
Section includes a number of tables that provide historical, social, economic and financial trend data that offers an overview of the City’s fiscal situation. The contents of the report
have been influenced by compliance with GASB pronouncements, including Statement 34 that has required the preparation of new government-wide financial statements on a full accrual basis
of accounting for all funds, as well as Management’s Discussion and Analysis. The MD&A can be found immediately following the independent auditors’ report.. Profile of the Government
The City was incorporated May 13, 2003, under the Charter and Laws of Miami-Dade County (the “County”), and is the County’s third largest municipality behind the Cities of Miami and
Hialeah. The City operates under a Mayor-Council-Manager form of government. The City Council is comprised of the Mayor, Vice-Mayor, and five other council members who are responsible
for enacting ordinances, resolutions and regulations governing the City as well as appointing the members of the various advisory boards. Additionally, Council appoints the City Manager,
the City Attorney, and the City Clerk upon the
ii 1515-200 NW 167th Street, Building 5, Miami Gardens, Florida 33169 Tel: (305) 622-8000 • Fax: (305) 622-8001 • www.miamigardens-fl.gov recommendation of the Mayor. As Chief Administrative
Officer, the City Manager is responsible for enforcement of laws and ordinances and appoints and supervises the department directors of the City. In addition to providing residents with
public safety, general government, leisure, and public work services, the City also provides recreation facilities and housing assistance programs to its residents. The annual budget
serves as the foundation for the City’s financial planning and control. All departments of the City are required to submit proposed budgets to the City Manager, who then makes any necessary
revisions. The City manager then presents to the City Council for their review, a budget estimate of the expenditures and revenues of all the City’s departments and divisions. Two public
hearings are then conducted to inform the taxpayers of the proposed budget, to receive their comments, and respond to their questions on the proposed budget. A majority affirmative vote
of the quorum is needed to adopt the budget, which is legally enacted prior to October 1st by the passage of an Ordinance. Section 4.5 of the City Charter provides that the Council must
adopt the budget by Ordinance. The City’s budget is approved at the fund level. The City Manager may adjust the adopted budget for adjustments within a fund. The City Council must approve
all other budget amendments as well as supplemental appropriations with the exception of grant revenues and debt proceeds, which can be amended by the City Manager. Budget to actual
comparisons are provided in this report for all of the City’s General Fund and all major special revenue funds that have an appropriated annual budget, please refer to pages 50 through
54. Financial Information City Management is responsible for establishing and maintaining an internal control structure designed to ensure that the assets of the City are protected from
loss, theft or misuse and to ensure that adequate accounting data is compiled to allow for the preparation of financial statements in conformity with generally accepted accounting principles
in the United States of America. The internal control structure is designed to provide reasonable, but not absolute, assurance that these objectives are met. The concept of reasonable
assurance recognizes that: (1) the cost of a control should not exceed the benefits likely to be derived; and (2) the valuation of costs and benefits requires estimates and judgments
by management. As a recipient of federal, state and local financial assistance, the government is also responsible for ensuring that an adequate internal control structure is in place
to ensure and document compliance with applicable laws and regulations related to these programs. This internal control structure is subject to periodic evaluation by management. In
addition, the City maintains extensive budgetary controls. The objective of these controls is to ensure compliance with legal provisions embodied in the annual appropriated budget approved
by the City Council. The level of budgetary control (i.e., the level at which expenditures cannot legally exceed the appropriated amount) is the fund level. The City also maintains an
encumbrance accounting system. The City’s accounting system is organized on a fund basis. A fund is defined as an independent fiscal and accounting entity with a self-balancing set of
accounts. The types of funds used are generally determined by the City Council upon the recommendations of the City Manager and the Finance Director which are based upon established
and accepted accounting policies and procedures as well as the number of funds required. Cash Management The City of Miami Gardens is fully charged with the security of the City’s funds
and assets with the goal of maximizing return on surplus or idle cash. Cash management policies are clearly identified in the adopted budget documents along with regulations defined
by the laws of the State of Florida. The City’s primary investment instruments are certificates of deposits and overnight sweep accounts with its financial institution. The principal
focus of cash management is to first ensure the safety of the City’s cash and then maximize the return on the City’s investments. No investment is made for any commitment period exceeding
six months, and all investments are made with financial institutions that are classified as “Public Depositories” by the State
iii 1515-200 NW 167th Street, Building 5, Miami Gardens, Florida 33169 Tel: (305) 622-8000 • Fax: (305) 622-8001 • www.miamigardens-fl.gov of Florida. During FY-2009, the City earned
$494,724 in investment income, as compared to $1,039,108 earned in fiscal year 2008. The decrease was due to the declining interest rates experienced during the year. Economic Condition
and Outlook Limits On Tax Base Growth. Under Florida’s Constitution, residential properties that are owner-occupied and have a homestead exemption are limited to annual assessment increases
of 3% or less. The effect of this limitation burdens the City’s tax base by exempting from taxation large portions of residential property value The South Florida housing market has
experienced substantial increases in the value of residential properties. For FY-09, the City’s tax base declined by 6.9% (Countywide property values declined 9.8%). The City, as well
as other taxing authorities, cannot capture this increase in the tax base unless ownership transfer of the property takes place. Typically, municipalities in the South Florida market
experience increases in annual expenditures well in excess of this 3% cap. Consequently, the City will be challenged to diversify its tax base while keeping its expenditures under control.
The City has the ability to tax property up to 10 mills, or $1 for each $1,000 of taxable value. It is not anticipated that the City will reach that tax rate cap anytime soon. Management
expects that most of its tax rate capacity will be unused for several years. In January 2008, Amendment One also known as “Portability of Save Our Homes” was passed through a special
election. This amendment provided an additional $25,000 homestead exemption, a $25,000 tax exemption for tangible personal property and portability whenever the property is sold. The
new exemption negatively impacts the City by reducing its property tax base. Moreover, effective with the City’s FY-2008 budget, the Florida Legislature has modified its roll-back requirement.
This change will require the City to “roll-back” its tax rate each year to a rate that will produce the same property tax revenue as for the prior year. The City Council can vote with
a super majority to increase that amount, but ultimately the legislation will limit the ability of the City to increase its revenues from property taxes. Economic Conditions. The City
is located in South Florida. Demand for residential and commercial property has been very strong for several years. However, as has happened nationwide, sales of new homes and existing
homes has drastically fallen and this will temper the growth in the City’s tax base in the short term. Long-term, the City has bright prospects. The City is largely built-out, but there
is a fair amount of vacant and underutilized land left for development. Additionally, the City will likely face redevelopment opportunities that could positively impact the City’s long-term
financial outlook. The City is strategically located between the Miami and Fort Lauderdale markets and is at the crossroads of the areas major traffic ways. Tempering this potential,
however, is the problem of providing affordable housing to families in a real estate market that has been experiencing significant decreases in property values and foreclosure rates.
A large portion of the City’s housing stock was constructed over 30 years ago. The area has been largely neglected over the years and the City expects to spend considerable effort and
money in improving community conditions. This should help the City’s tax base. Personnel Costs. The cost of attracting and keeping experienced and competent personnel in South Florida
has dramatically increased over the last two decades. The City has had to compete with the roughly 90 municipalities that exist in Miami-Dade, Broward, and Palm Beach counties. The level
and amount of benefits offered to employees in this market is substantial and the employer contributions for these benefits are typically very high. As the City expands its services,
it faces continual pressure on these costs. Costs for insurance and retirement are expected to continue to climb. Since the City now provides full law enforcement services, the pressure
on personnel costs can be expected to be even greater. The City currently has no labor unions. Long Term Financial Planning Financial planning continues to be of paramount importance
to the City as we strive to meet the challenges of both the immediate and the foreseeable future. The major projects undertaken by the City have long term financial implications for
the existing as well as future resources, including but not limited to, the existing use
iv 1515-200 NW 167th Street, Building 5, Miami Gardens, Florida 33169 Tel: (305) 622-8000 • Fax: (305) 622-8001 • www.miamigardens-fl.gov of revenues earned for operational and future
reserve needs. The planning and decisions undertaken by the City are always weighed in the context of the financial burden that will be placed on both current and prospective residents,
as well as the potential economic and environmental impacts. Although there were projects which were initiated this year, there are also projects that continue to be expanded or are
already works-in-progress that will take a number of years to complete. Strategic goals and objectives are constantly being reviewed by the City in light of the various economic challenges
that arise. As the City grows and develops, the long term strategic focus has to be targeted on the health, welfare, safety and quality of life for our residents, as well as the fiscal
health of the City government. The establishment of the City’s own police department, beautification of the City, and expansion of the parks and recreation programs for our youth, continue
to be important long term goals which have been included in the FY-09 budget as well as the five year capital projects plan developed by the City. During FY-2009, the City Council and
key staff met to develop the City’s second 5-year plan. This helps guide future budget decisions and ensures that we stay focused on our priorities. Over the last few years, the City
has developed the budget in such a way as to eventually reach an unreserved, undesignated general fund balance of 10%-15% of annual general fund expenditures. This also provides a contingency
for future unexpected events. As of September 30, 2009, our unreserved, undesignated general fund balance was 14.6% of the FY-2010 budgeted general fund expenditures. The importance
of monitoring the City’s fund balance levels has become an integral part of the overall financial planning of the City. Major Initiatives Fiscal year 2009 has proven to be an active
year for the City, marked with completion of several major projects including the NW 183rd Street Phase I beautification improvements, the addition of three new playgrounds in our parks
and commencement of construction of the Miami Gardens Community Center. The future of the City of Miami Gardens continues to be full of promise and hope, now more than ever. FY-2010
will see the several critical projects completed or started. Completion and adoption of the City’s own land development regulations will be completed by Spring of 2010. This comprehensive
adoption process requires significant input from the community to truly reflect the community’s vision. Our most ambitious goals for FY 2010 are the opening of the City’s new 55,000
square foot Community Center; the commencement of the N.W. 7 Avenue road reconstruction project; the renovation of one of the buildings on the new 14 acre site for the senior center
and the financing and start the design process for a new City Hall in the town center area. Funds have also been reserved to undertake Phase II of the NW 183 Street Beautification Project,
the Palmetto Expressway’s NW 17 Avenue entrance ramp, and the US 441 median improvement project. Additionally, the City plans to seek its first-ever bond rating from Standard & Poor’s
as part of its financing for the proposed City Hall. The City is anticipating an investment grade rating despite the generally poor South Florida economy. Finally, the federal ARRA Stimulus
program will enable the City to undertake several major initiatives including an energy efficiency retrofit program for resident housing and funding the police overtime for special operations
including the NFL Super Bowl XLV, and NFL Pro Bowl and the BCS Orange Bowl. The ARRA in conjunction with the earlier federal Neighborhood Stabilization Program (NSP) will enable the
City to purchase dozens of foreclosed properties, renovate them, and then resell them to qualified buyers, including the first time homebuyers. This will significantly strengthen our
neighborhoods neighborhoods and community. Awards and Acknowledgements
v 1515-200 NW 167th Street, Building 5, Miami Gardens, Florida 33169 Tel: (305) 622-8000 • Fax: (305) 622-8001 • www.miamigardens-fl.gov The Governmental Finance Officers Association
of the United States and Canada (GFOA) awarded a Certificate of Achievement for Excellence in Financial Reporting to the City of Miami Gardens for its comprehensive annual financial
report for the fiscal year ended September 30, 2008. This was the City’s first year of receiving this prestigious award. In order to be awarded a Certificate of Achievement, a government
must publish an easily readable and efficiently organized Comprehensive Annual Financial Report, whose contents conform to program standards. This report must satisfy both generally
accepted accounting principles and applicable legal requirements. A Certificate of Achievement is valid for a period of one year only. We believe that our current comprehensive annual
financial report continues to meet the Certificate of Achievement Program’s requirements, and we are submitting it to the GFOA to determine its eligibility for the certificate. The City
has also received, for the fourth straight year, the Distinguished Budget Presentation Award for its FY-09 budget. In addition, the City was awarded for Outstanding Achievement in Popular
Annual Financial Report for its FY-08 report. These awards are also given by the Governmental Finance Officers Association of the United States and Canada (GFOA). The City has received
all three awards issued by the GFOA, and is only one of six municipalities in the State of Florida to receive all three awards. The City also won two national first-place awards for
it beautification program and its fourth straight Tree City USA award. The preparation of this report could not have been accomplished without the efficient and dedicated services of
the entire staff of the Finance Department; we wish to express our appreciation to them. Finally, we would also like to thank the various operating departments for their timely contributions
in the writing of this report. In closing, without the leadership and support of the Mayor and City Council, the accomplishments and anticipated future successes noted in this report
would not have been possible. Dr. Danny O. Crew Patricia Varney, CGFO City Manager Finance Director
vi
vii CITY OF MIAMI GARDENS, FLORIDA ORGANIZATIONAL CHART
viii CITY OF MIAMI GARDENS, FLORIDA CITY OFFICIALS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2009 CITY COUNCIL Shirley Gibson, Mayor Oliver Gilbert III,, Vice Mayor Aaron Campbell, Jr.,
Council Member Melvin L. Bratton, Council Member Sharon Pritchett, Council Member Barbara Watson, Council Member Andre Williams, Council Member CITY MANAGER Dr. Danny O. Crew CITY CLERK
Ronetta Taylor, MMC CITY ATTORNEY Sonja K. Knighton Dickens FINANCE DIRECTOR Patricia Varney, CGFO CITY AUDITORS Harvey, Covington, and Thomas, LLC Certified Public Accountants
FINANCIAL SECTION
REPORT OF INDEPENDENT CERTIFIED PUBLIC ACCOUNTANTS
-1 -INDEPENDENT AUDITOR’S REPORT To the Honorable Mayor and City Council of The City of Miami Gardens, Florida Miami Gardens, Florida We have audited the accompanying financial statements
of the governmental activities, the business-type activities, each major fund, and the aggregate remaining fund information of the City of Miami Gardens, Florida, as of and for the year
ended September 30, 2009, which collectively comprise the City’s basic financial statements as listed in the table of contents. These financial statements are the responsibility of the
City of Miami Gardens, Florida’s management. Our responsibility is to express opinions on these financial statements based on our audit. We conducted our audit in accordance with auditing
standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General
of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement.
An audit includes consideration of internal control over financial reporting as a basis for designing audit procedures that are appropriate in the circumstances, but not for the purpose
of expressing an opinion on the effectiveness of the City’s internal control over financial reporting. Accordingly, we express no such opinion. An audit includes examining, on a test
basis, evidence supporting the amounts and disclosures in the financial statements and assessing the accounting principles used and significant estimates made by management, as well
as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion. In our opinion, the financial statements referred to
above present fairly, in all material respects, the respective financial position of the governmental activities, the business-type activities, each major fund, and the aggregate remaining
fund information of the City of Miami Gardens, Florida, as of September 30, 2009, and the respective changes in financial position and, where applicable, cash flows thereof for the year
then ended in conformity with accounting principles generally accepted in the United States of America. In accordance with Government Auditing Standards, we have also issued our report
dated March 12, 2010, on our consideration of the City of Miami Gardens, Florida’s internal control over financial reporting and on our tests of its compliance with certain provisions
of laws, regulations, contracts, and grant agreements and other matters. The purpose of that report is to describe the scope of our testing of internal control over financial reporting
and compliance and the results of that testing, and not to provide an opinion on internal control over financial reporting or on compliance. That report is an integral part of an audit
performed in accordance with Government Auditing Standards and should be considered in assessing the results of our audit. Accounting principles generally accepted in the United States
of America require that the management’s discussion and analysis and budgetary comparison information on pages 3 through 14 and 50 through 55 be presented to supplement the basic financial
statements. Such information, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board, who considers it to be an essential part
of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. We have applied certain limited procedures to the required
supplementary information in accordance with auditing standards generally accepted in the United States of America, which consisted of inquiries of management about the methods of preparing
the information and comparing the information for consistency with management’s responses to our inquiries, the basic
-2 -financial statements, and other knowledge we obtained during our audit of the basic financial statements. We do not express an opinion or provide any assurance on the information
because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance. Our audit was conducted for the purpose of forming opinions
on the financial statements that collectively comprise the City of Miami Gardens, Florida’s financial statements as a whole. The introductory section, combining and individual nonmajor
fund financial statements, and statistical section, are presented for purposes of additional analysis and are not a required part of the financial statements. The accompanying schedule
of expenditures of federal awards and state financial assistance is presented for purposes of additional analysis as required by the U.S. Office of Management and Budget Circular A-133,
Audits of States, Local Governments, and Non-Profit Organizations and Chapter 10.550, Rules of the Auditor General, and is also not a required part of the financial statements. The combining
and individual nonmajor fund financial statements and the schedule of expenditures of federal awards and state financial assistance are the responsibility of management and were derived
from and
relate directly to the underlying accounting and other records used to prepare the financial statements. The information has been subjected to the auditing procedures applied in the
audit of the financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used
to prepare the financial statements or to the financial statements themselves, and other additional procedures in accordance with auditing standards generally accepted in the United
States of America. In our opinion, the information is fairly stated in all material respects in relation to the financial statements as a whole. The introductory and statistical sections
have have not been subjected to the auditing procedures applied in the audit of the basic financial statements and, accordingly, we do not express an opinion or provide any assurance
on it. Hollywood, Florida March 12, 2010
MANAGEMENT’S DISCUSSION AND ANALYSIS (MD&A)
-3 -MANAGEMENT’S DISCUSSION AND ANALYSIS As management of the City of Miami Gardens, we offer readers of the City’s financial statements this narrative overview and analysis of the financial
activities of the City for fiscal year ended September 30, 2009. Readers are encouraged to consider the information presented here in conjunction with additional information that is
furnished in the letter of transmittal, (the City’s financial statements and the other required supplemental information). This discussion and analysis is designed to (a) assist the
reader in focusing on significant financial issues, (b) provide an overview of the City’s financial activity, (c) identify changes in the City’s financial position (its ability to address
the next and subsequent year challenges), (d) identify any material deviations from the financial plan (the approved budget), and (e) identify individual fund issues or concerns. The
information contained within this section should be considered only a part of a greater whole. FINANCIAL HIGHLIGHTS The assets of the City exceeded it liabilities at the close of fiscal
year 2009 by $305,134,311 (net assets). Of this amount, $8,043,751 (unrestricted net assets) may be used to meet the City’s ongoing obligations to citizens. Over the last year the total
net assets decreased by $6.9 million. Of this amount, approximately $8.2 million decreased took place in the governmental activities and $1.3 million increase was generated from business-type
activities. At the close of fiscal year 2009, the City’s governmental funds reported a combined ending fund balance of $14,581,872, a decrease of $12,768,041 in comparison with the prior
year. Approximately $9.2 million or 63.19% of the total fund balance is available for spending at the City’s discretion (undesignated fund balance), an increase of $403,885 over fiscal
year 2008. This represents 15.5% of the General Fund expenditures. The General Fund reported an operating deficit for budgetary purposes of $2,996,287 for fiscal year 2009, before transfers
and other financing sources. The revenue sources were $438,026 more than budgeted and expenditures were $ 1,009,355 lower than budgeted in the General Fund. After inter-fund transfers
and the recognition of bond proceeds, the General Fund generated a net decrease of $1,255,465 which is mainly due to transfers to the Development Services Fund to subsidy its operation.
For the City’s business-type activities, the City experienced an operating income of $4,046,731 which after inter-fund transfers generated an increase in net assets of $1,267,588. The
City’s total debt increased by $18.4 million or 34.74% (net of principal payments on existing debt). City-wide depreciation expenses recorded during the year amounted to $ 14,780,063.
Total capital assets net of related debt was $ 296,572,503 at year end. CITY ACHIEVEMENTS FY-2009 marked the completion of projects on which we have worked so hard for since the City’s
incorporation: Phase I of the N.W. 183 Street beautification project, Phase II of the US 441/NW 2nd Avenue beautification project, planted over 500 streets and right-of-way trees as
part of the City’s tree replacement program. Renovation of the Public Works facilities was also completed in FY 2009. The City has initiated red light camera traffic safety programs
which encompass five major intersections. Since the cameras have been installed, accidents have decreased ranging from 22% to 66% depending on the intersections.
-4 -For Parks and Recreation, the department completed three new playgrounds, one at Vista Verde Park, one at Brentwood Park, and one at Brentwood Pool. The Recreation Department has
launched six new recreation programs, and the attendance for the after-school program has increased by 16%, while the teen attendance program was increased by 429%. At the close of fiscal
year 2009, the Department of Community Development has been operational for 3 years. The Community Development Department’s primary revenue source has been Community Development Block
Grant Funds (CDBG), the Department has increased funding for the City from a variety of sources (Miami Dade County, State, other Federal funds) to approximately $10 million by year end.
Notable accomplishments by the Community Development Department include assistance provided to approximately a hundred households under the City’s Housing Rehab program utilizing CDBG,
SHIP, and Disaster Recovery funds. The Public Services provided program provided approximately 10,000 nutritionally balanced meals to senior citizens and handicapped individuals delivered
directly to their homes. The City also completed its second economic development project, a commercial façade improvement project utilizing CDBG funds. OVERVIEW OF THE FINANCIAL STATEMENTS
This annual report consists of four parts—management’s discussion and analysis (this section), the basic financial statements, required supplementary information and an additional section
that presents combining statements for non-major governmental funds. The basic financial statements include two kinds of statements that present different views of the City: • The first
two statements are government-wide financial statements that provide both long-term and short-term information about the City’s overall financial status. • The remaining statements are
fund financial statements that focus on individual parts of the City government, reporting the City’s operations in more detail than the government-wide statements. • The governmental
governmental funds statements show how general government services such as public safety were financed in the short term as well as what remains for future spending. The financial statements
also include notes that explain some of the information in the financial statements and provide more detailed data. The statements are followed by a section of required supplementary
information which further explains and supports the information in the financial statements. Figure A-1 shows how the required parts of this annual report are arranged and are related
to one another. In addition to these required elements, we have included a section with combining statements that provide details about our non-major governmental funds, each of which
is added together and presented in single columns in the basic financial statements. Government-wide financial statements. The government-wide financial statements are designed to provide
readers with a broad overview of the City of
-5 -Miami Gardens’ finances, in a manner similar to a private-sector business. The statement of net assets presents information on all of the City’s assets and liabilities, with the
difference between the two reported as net assets. Over time, increases or decreases in net assets may serve as a useful indicator of whether the financial position of the City of Miami
Gardens is improving or deteriorating. The statement of activities presents information showing how the City’s net assets changed during the most recent fiscal year. All changes in net
assets are reported as soon as the underlying event giving rise to the change occurs, regardless of the timing of related cash flows. Thus, revenues and expenses are reported in this
statement for some items that will only result in cash flows in future fiscal periods (e.g., uncollected taxes and earned but unused vacation leave). Both of the government-wide financial
statements distinguish functions of the City that are principally supported by taxes and intergovernmental revenues (governmental activities) from other functions that are intended to
recover all or a significant portion of their costs through user fees and charges (business-type activities). The government activities of the City of Miami Gardens include public works,
parks and recreation, police, and general administration services. The city has one business-type activity, the stormwater fund. The government-wide financial statements can be found
on pages 15 to 16 of this report. Fund financial statements. A fund is a grouping of related accounts that is used to maintain control over resources that have been segregated for specific
activities or objectives. The City of Miami Gardens, like other state and local governments, uses fund accounting to ensure and demonstrate compliance with finance-related legal requirements.
All of the funds of the City of Miami Gardens can be divided into two categories: governmental funds, and proprietary funds. Governmental funds. Governmental funds are used to account
for essentially the same functions reported as governmental activities in the government-wide financial statements. However, unlike the government-wide financial statements, governmental
fund financial statements focus on near-term inflows and outflows of spendable resources, as well as on balances of spendable resources available at the end of the fiscal year. Such
information may be useful in evaluating a government’s near-term financing requirements. Because the focus of governmental funds is narrower than that of the government-wide financial
statements, it is useful to compare the information presented for governmental funds with similar information presented for governmental activities in the government-wide financial statements.
By doing so, readers may better understand the long-term impact of the government’s near-term financing decisions. Both the governmental fund balance sheet and the governmental fund
statement of revenues, expenditures, and changes in fund balances provide a reconciliation to facilitate this comparison between governmental funds and governmental activities. The City
of Miami Gardens maintains several individual governmental funds. Information is presented separately in the governmental fund balance sheet and in the governmental fund statement of
revenues, expenditures, and changes in fund balances for the General Fund, the Capital Projects Fund, and the Transportation Fund, which are considered to be major funds. Data from the
other governmental funds are combined into a single, aggregated presentation. Individual fund data for each of these non-major governmental funds is provided in the form of combining
statements elsewhere in this report. Budgetary comparison statements have been provided for the General Fund and all other major and non-major special revenue funds to demonstrate compliance
with this budget. The basic governmental fund financial statements can be found on pages 17 to 19 of this report.
-6 -Proprietary funds. The City maintains one type of proprietary fund. Enterprise funds are used to report the same functions presented as business-type activities in the government-wide
financial statements. The City uses enterprise funds to account for its stormwater operations. Proprietary funds provide the same type of information as the government-wide financial
statements, only in more detail. The proprietary funds financial statements provide information for the stormwater operations, which is considered to be a major fund of the City. The
basic proprietary fund financial statements can be found on pages 20 to 22 of this report. Notes to the financial statements. The notes provide additional information that is essential
to a full understanding of the data provided in the government-wide and fund financial statements. The notes to the financial statements can be found on pages 23 to 49 of this report.
Other information. In addition to the basic financial statements and accompanying notes, this report also presents certain required supplementary information. Required supplementary
information can be found on pages 50 to 55 of this report. The combining statements referred to earlier in connection with non-major governmental funds is presented immediately following
the required supplementary information. Combining and individual fund statements and schedules can be found beginning on pages 56 and 57 of this report. GOVERNMENT-WIDE FINANCIAL ANALYSIS
Summary of net assets. As noted earlier, net assets may serve over time as a useful indicator of a government’s financial position. There are six basic transactions that will affect
the comparability of the Statement of Net Assets summary presentation as reflected below: 1) Net results of activities will impact (increase/decrease) current assets and unrestricted
net assets. 2) Borrowing for capital will increase current assets and long-term debt. 3) Spending borrowed proceeds on new capital will reduce current assets and increase capital assets.
There is a second impact, an increase in invested in capital assets and an increase in related net debt which will not change the invested in capital assets, net of debt. 4) Spending
of non-borrowed current assets on new capital will reduce current assets and increase capital assets and will reduce unrestricted net assets and increase invested in capital assets,
net of debt. 5) Principal payment on debt will reduce current assets and reduce long-term debt and reduce unrestricted net assets and increase invested in capital assets, net of debt.
6) Reduction of capital assets through depreciation will reduce capital assets and invested in capital asset, net of debt. The following schedule is a summary of the fiscal year 2009
Statement of Net Assets with comparative information for fiscal year 2008. This schedule which presents net assets – the difference between the City’s assets and liabilities – is one
way to measure the City’s financial health or position:
-7 -City of Miami Garden’s Net Assets 2009 2008 2009 2008 2009 2008 Current and other assets $ 21,768,819 $ 33,172,071 $ 1,883,171 $ 1,508,512 $ 23,651,990 $ 34,680,583 Capital assets
346,335,794 322,239,128 15,975,546 15,266,369 362,311,340 337,505,497 Total assets 368,104,614 355,411,199 17,858,717 16,774,881 385,963,330 372,186,080 Long-term liabilities 58,671,814
39,103,374 8,416,316 8 ,389,982 67,088,130 47,493,356 Other liabilities 12,690,280 11,362,244 1 ,050,609 1,260,695 13,740,889 12,622,939 Total liabilities 71,362,095 50,465,618 9 ,466,925
9,650,677 80,829,019 60,116,295 Net assets: Invested in capital assets, net of related debt 289,858,669 2 81,988,508 6,713,834 6,644,844 296,572,503 288,633,352 Restricted --518,057
-518,057 -Unrestricted 6,883,850 22,957,074 1 ,159,901 479,360 8 ,043,751 23,436,434 Total net assets $ 296,742,519 $ 304,945,581 $ 8,391,792 $ 7,124,204 $ 305,134,311 $ 312,069,785
Governmental Activities Business-type Activities Total At the end of the current fiscal year, the City of Miami Gardens is able to report positive balances in both categories of net
assets. Net Assets Comparison 0 50 100 150 200 250 300 FY 2009 FY 2008 $289.9 $282.0 $6.9 $23.0 in millions Governmental Activities (amounts in millions) Governmental Activities The
City’s total net assets decreased by $8,203,062 from $304,945,581 in FY-08 to $296,742,519 in FY-09. This decrease was attributable to the followings: • Increase of compensated absences
in the amount of $2.4 million. • Implementation of Statement 45, Governmental Accounting Standard Board (GASB) for Other Post Employment Benefits (OPEB) liabilities. The City did not
fund this liability and according to the calculation by the actuary, the OPEB liability for fiscal year ended 9/30/09 is $909,495. • Deletion of capital assets in the amount of $1.4
million • Subsidized the operations of the Development Services from General Fund in the amount of $1.4 million. The chart below illustrates the distribution of program and general revenues
for governmental activities for fiscal year 2009:
-8 -Charges for Services, $8,804,456 , 12% Grants & Contributions, $11,864,434 , 16% Franchise Fees, $5,052,006 , 7% Utility Taxes, $10,561,528 , 14% Property Taxes, $23,840,155 , 32%
Investment Income, $479,471 , 1% Intergovernmental , $12,568,685 , 17% Miscellaneous, $769,743 , 1% REVENUE BY SOURCE -GOVERNMENTAL ACTIVITIES The pie chart below illustrates the program
expenses for governmental activities for fiscal year 2009: Public Safety, $38,234,029 , 46% Economic Environment, $4,272,833 , 5% General Government, $15,125,100 , 18% Public Works,
$16,493,776 , 20% Parks & Recreation, $7,021,628 , 9% Interest Expense, $1,590,157 , 2% PROGRAM EXPENSES -GOVERNMENTAL ACTIVITIES Business-type Activities The Stormwater Fund ended the
fiscal year with unrestricted net assets of $1,159,101, an increase of $680,541 from fiscal year 2008. The increase is mainly contributed from revenues received is higher than expenditures
for the fiscal year 2009. FINANCIAL ANALYSIS OF THE GOVERNMENTAL FUNDS The City of Miami Gardens uses fund accounting to ensure and demonstrate compliance with financerelated legal requirements.
Governmental Funds
-9 -The fund financial statements for the governmental funds are provided on pages 17 through 19. The focus of the City’s governmental funds is to provide information on near-term inflows,
outflows, and balances of spendable resources. Such information is useful in assessing the City’s financing requirements. In particular, unreserved fund balance may serve as a useful
measure of a government’s net resources available for spending at the end of the fiscal year. As of September 30, 2009, the City’s governmental funds reported combined ending fund balances
of $14,581,873, a decrease of 12,768,041 in comparison with the prior year. Approximately 63.2%, which amounts to $ 9,214,386 of the ending balance, constitutes unreserved, undesignated
fund balance which is available for spending at the City’s discretion. The remainder of the fund balance is reserved or designated (not available for new spending) because it has already
been committed to the following: • To liquidate contracts and purchase orders for the previous years – $ 4,143,077 • Impact Fees – $ 1,224,410 Below is the analysis of the fund balances
for fiscal year 2009: Capital General Projects Transportation Fund Fund Fund Other Total Fund balances, September 30, 2008 $ 10,844,070 $ 13,275,359 $ 1,012,589 $ 2,217,896 $ 27,349,914
Revenues 56,467,792 7 ,409,149 3,219,759 6,843,776 7 3,940,476 Expenditures (59,464,079) (31,617,888) (2,948,463) (13,886,168) ( 107,916,598) Other financing sources (uses) 1,740,822
13,779,890 (765,765) 6,453,134 21,208,081 Fund balances, September 30, 2009 9,588,605 2,846,510 5 18,120 1,628,638 1 4,581,873 Reserved fund balances, September 30, 2009 (374,219) (2,846,510)
(518,120) (1,628,638) (5,367,487) Unreserved fund balances, September 30, 2009 $ 9,214,386 $ -$ -$ -$ 9,214,386 General Fund The General Fund is the chief operating fund of the City.
As of September 30, 2009, the fund balance of the City’s General Fund decreased by $ 1,255,465. Total General Fund revenues increased by $4,026,604 (7.13%) while expenditures increased
by $ 4,316,664 (13.78%) when compared to fiscal year 2008. Further, the City has increased its inter-fund transfers to provide subsidy to the Development Services Department. Although
there was decrease in total General Fund balance, the unreserved fund balance when compared to FY 2008 however recognized an increase of $403,685. The amount of General Fund revenue
by type, their percent of the total and the amount of change compared to last fiscal year are shown in the following schedule: General Fund Revenues by Types
-10 -Current Prior Year Year Variance Variance Actual Actual Amount Percent Ad valorem taxes $ 23,840,155 $ 22,871,432 $ 9 68,723 4% Franchise fees 5,052,006 5 ,185,545 (133,539) -3%
Utility taxes 10,561,528 9 ,918,787 642,741 6% Licenses and permits 1,472,823 1 ,552,568 (79,745) -5% Intergovernmental 8,894,673 9,997,498 (1,102,825) -11% Charges for services 2,817,180
1 ,070,379 1,746,801 163% Fines and forfeitures 1,894,072 514,606 1,379,466 268% Interest 343,753 508,024 (164,271) -32% Grants 881,599 553,196 328,403 59% Other Income 710,003 269,154
440,849 164% Revenues for the City’s governmental activities increased 7.13 percent (from $52.4 million to $56.4 million). Key elements of the revenue increases are as follows: ?? Property
tax revenues increased by $968,723. This is attributed to new construction value and better collection rate of the taxes. ?? Decrease of approximately $1 million from intergovernmental
revenues is mainly attributed to lower distribution in half cents sales tax and state revenue sharing. ?? Increases in Charge for Services is attributed to over $1.1 million from the
Jazz in the Gardens event. Fiscal Year 2008, the revenue was recognized in the Special Revenue Fund. Also the police extra details revenue has nearly doubled with an additional $350,000
received in FY 2009. ?? Increase in Fines and Forfeitures is attributed to the Red Light Camera Traffic Safety Program. The City recognized $1.2 million in fines. ?? Decrease in interest
earnings is mainly attributed to lower interest rate in the economic environment. ?? Increase is grant is attributed to increase in funding of the Children Trust Grant ($156,959), COPs
Grant ($123,247) and other public safety grants for child safety program. ?? Increase in Other income is attributed to over $100,000 more in insurance reimbursement compared to FY 2008.
The other increase includes sales of assets, donation received, revenue generated from Martin Luther King event, Miss Miami Garden Pageant, and City of Miami Gardens Junior Council.
General Fund Expenditures by Categories
-11 -Current Prior Year Year Variance Variance Actual Actual Amount Percent General government $ 19,313,010 $ 11,236,690 8,076,320 72% Public safety 33,340,553 34,271,652 -931,099 -3%
Culture & recreation 6,810,516 6 ,302,324 508,192 8% Principal & Interest -3,336,749 -3,336,749 -100% The operating expenses increased 13.78 percent ($55.1 million to $59.4 million).
Key elements of the expenditure increases are as follows: ?? $ 8.0 million increase in General Government is partly due to the purchase of land in the amount of $7.3 million to foster
the economic development. ?? Increase in Culture and Recreation is attributed to parks improvements and less vacancies of positions when compared to FY 2008. ?? Decrease in Principal
and interest is attributed the establishment of the Debt Service Fund in FY 09 to account for all debt payments. Business-type Activities The City of Miami Gardens’ proprietary funds
provide the same type of information found in the government-wide financial statements, but in more detail. Net assets of the Stormwater Utility at the end of the year amounted to $8,391,792.
Of this amount, $6,713,834 is invested in capital assets, $1,159,901 is unrestricted and $518,057 restricted which represents the grant the City received from Florida Department of Environmental
Protection for storm drain projects. BUDGET INFORMATION General Fund Budgetary Highlights The City Council approves the original budget (adopted budget) in September prior to the beginning
of the fiscal year. The final budget (amended budget) reflects divisional changes made administratively and approved by the City Manager, prior year encumbrances and departmental changes
and supplemental appropriations approved by the City Council during the year. The most significant differences between the adopted budget and the amended budget are as follows: • The
increase in the Community Outreach division is attributed to additional costs incurred for special events such as Jazz in the Gardens. • Increase in legal department is attributed to
to the transition of bringing in an in-house attorney instead of contracting outside attorney service. • Increase in Non-department is attributed to engaging consultant to perform zoning
code services. • Increase in capital outlay in the General Government is for the purchase of land while the increase in the Public Safety category is for the purchase of police vehicles.
-12 -• Increase in the inter-fund transfers is partly attributed to the transfer to the debt service fund for the new bonds issuance and the subsidy to the Development Services Fund.
The significant variance between amended budget and year-end actual are as follows: • In order to attract the best candidates for the police force, salaries and sign-on bonus are higher
than original budgeted resulted in over expenditures in the Police Department. • Fewer amounts received from the Children Trust Grant, thus providing a variance of over $450,000 when
compared to budget under the Recreation division. Also the Director position was vacant for a couple of months during fiscal year 2009. Landscape and maintenance of grounds expenditures
are lower than budgeted generating a variance of over $120,000. Other Major Governmental Funds Capital Projects Fund – The Capital Projects fund is used to account for all revenues and
expenditures related to citywide construction and improvements projects. For Fiscal Year 2009, the fund reported revenues (which includes bond proceeds) and transfers in of $21,909,149,
and expenditures which includes transfer out of $32,337,998. The fund had an ending fund balance of $2.8 million. Transportation Fund – This fund is used to account for all street and
road repairs as well as the Keep Miami Gardens Beautiful program. For the year ended September 30, 2009, the fund reported revenues and transfers in totaling $3,492,045 and expenditures
and transfers out of $3,986,514. The fund balance decreased by $494,469 from $1,012,589 in FY2008 to $518,120 at the end of FY2009. CAPITAL ASSET AND DEBT ADMINISTRATION Capital assets
. The City of Miami Gardens’ investment in capital assets for its governmental activities as of September 30, 2009 increased by $24.09 million from the prior year. The increase is attributed
to the purchase of the Warren Henry ($7.3 million) and the Cornerstone ($8.9 million) land to foster future economic development. The City also purchased another property in the amount
of $3.6 million from the Archdiocese to be used for recreation and police services. This investment in capital assets includes land, buildings and system improvements, machinery and
equipment, streets and median improvements, and park facilities. The business-type activities reflected an increase of $709,175 in capital assets which is attributed to the stormwater
utility improvements and purchase of equipments. City of Miami Garden’s Capital Assets (net of depreciation) 2009 2008 2009 2008 2009 2008 Land $ 38,157,479 $ 14,489,568 $ -$ -$ 38,157,479
$ 14,489,568 Buildings 10,426,912 7,401,475 --10,426,912 7,401,475 Equipment 10,191,770 10,144,506 594,030 15,059,122 10,785,800 25,203,628 Infrastructure 269,852,652 281,336,174 15,369,791
207,249 285,222,443 281,543,423 Improvement other than building 2,913,297 3,896,719 --2 ,913,297 3,896,719 Construction-in-progress 14,793,685 4,970,685 11,725 -14,805,410 4,970,685
$ 346,335,795 $ 322,239,127 $ 15,975,546 $ 15,266,371 $ 362,311,341 $ 337,505,498 Governmental Activities Business-type Activities Total Long-term debt. At year-end the City had $71.5
million in debt outstanding— an increase of 34.7% percent over last year. The debt position of the City is summarized below and is more fully explained in Note 5 Long-Term Debt beginning
on page 34.
-13 -City of Miami Garden’s Debt 2009 2008 2009 2008 2009 2008 Revenue Bonds $ 45,257,788 $ 27,096,309 $ -$ -$ 45,257,788 $ 27,096,309 Capital Leases 3,158,420 4,477,003 --3,158,420
4,477,003 Due to Dade County 8,060,918 8,677,309 8,365,443 8,621,525 16,426,361 17,298,834 Compensated absences 6,597,437 4,161,156 50,873 24,538 6,648,310 4,185,694 $ 63,074,563 $ 44,411,777
$ 8,416,316 $ 8,646,063 $ 71,490,879 $ 53,057,840 Governmental Activities Business-type Activities Total Economic Factors and Next Year’s Budgets and
Ratios The City recognizes the importance of increasing its commercial tax base for future economic health and to reduce the tax burden on the residents. The City is working with the
business community in order to enhance and revitalize the commercial tax base of the city. The State of Florida, by constitution, does not have a state personal income tax and therefore,
the State operates primarily using sales, gasoline and corporate income taxes. Local governments (cities, counties and school boards) primarily rely on property and a limited array of
permitted other taxes (sales, telecommunication, gasoline, utilities services, etc.) and fees (franchise, building permits, business tax, etc.) for their governmental activities. There
are a limited number of state-shared revenues and recurring and non-recurring (one-time) grants from both the state and federal governments. Revenues for the Fiscal Year 2010 adopted
General Fund budget are $62.88 million, an increase of 11.13% from the fiscal year 2009 total revenues of $56.47 million. Part of this increase is attributed to the Byrne Grant that
the City was awarded in the amount of $995,720 to pay for special operation services by the Police Department. Included in the FY 2010 budget is the operating expenses for the opening
of the new Miami Garden Community Center. During the current fiscal year, unreserved fund balance in the General Fund was $9.21 million compared to $8.81 million from last year. This
$9.21 million is approximately equal to 1.75 months of budgeted General Fund operating expenditures for FY2010. The City, as can be seen at the graph below, is continuing to build its
unrestricted fund balance since inception in 2003. $1,643,000 $558,000 $2,884,200 $3,852,000$8,110,000 $8,810,501 $9,214,386 $0 $2,000,000 $4,000,000 $6,000,000 $8,000,000 $10,000,000
FY 03 FY 04 FY 05 FY 06 FY 07 FY 08 FY 09 General Fund Unreserved Fund Balance In 1995, the state of Florida limited all local governments’ ability to increase homestead property taxable
values in any given year to 3 percent or cost of living, whichever is lower. During the primary election in January 2008 the voters approved Amendment 1 which provides portability of
the “Save Our Home” amendment which allows homestead owners to move their sheltered “Save Our Home” value from one
-14 -primary residence to the next. The voters also approved an additional $ 25,000 homestead exemption. Further, the legislation has changed the Truth in Millage levy. Local governments
may only levy taxes up to the “roll back” rate adjusted for growth in per capita Florida personal income. This cap may be exceeded through a 2/3 vote of the commission (up to 110% of
prior year’s “roll back” rate adjusted for personal income growth) or a unanimous vote for a voter referendum for any higher rate. The City, just like many cities across the country,
had to face the challenge of keeping taxes and service charges as low as possible while providing residents with the level of service they have come to expect. The following graph illustrates
the City Millage Rate history The operating millage rate for calendar year 2009 -collected in fiscal year 2010 is 5.3734 mills per thousand dollars of taxable value. Although this reflects
a slight increase, this millage rate of 5.3734, known as the roll-back rate, actually generates the same ad valorem tax revenue as the previous year. The reason being the City experienced
a 6.9% decline in tax value in calendar year 2009. The City will continue to monitor closely its revenue, especially those revenue sources from the State and to address any budget issues
as soon as possible. Requests for Information The City’s financial statements are designed to present users (citizens, taxpayers, customers, investors and creditors) with a general overview
of the City’s finances and to demonstrate the City’s accountability. The financial statements are available on the City’s website at www.miamigardens-fl.gov. If you have questions about
the report or need additional financial information, contact Patricia Varney, CGFO, Finance Director, City of Miami Gardens, 1515 NW 167th Street Building 5 #200, Miami Gardens, Fla.
33169. Millage Rate Trend History 3.6484 3.6384 5.1488 5.1488 5.1402 5.3734 0123456 2004 2005 2006 2007 2008 2009 Mills Operating Millage
BASIC FINANCIAL STATEMENTS
-15 -Business-Governmental Type Activities Activities Total ASSETS Cash and cash equivalents $ 5,148,092 $ 1,417,647 $ 6,565,739 Investments 7,774,706 $ -7,774,706 Receivables, net 2,199,115
465,524 2,664,639 Due from other governments 6,288,047 -6,288,047 Prepaid expenses 358,857 -358,857 Capital assets not being depreciated 52,951,164 -52,951,164 Capital assets being depreciated,
net 293,384,630 15,975,546 309,360,176 Total assets 368,104,613 17,858,717 385,963,330 LIABILITIES Accounts payable and accrued expenses 4,542,715 137,869 4,680,584 Retainage payable
985,514 -985,514 Matured bonds payable ---Matured interest payable 197,091 -197,091 Due to other governments ---Other Post Employment Obligations (OPEB) 903,495 16,470 919,965 Unearned
revenue 1,658,718 -1,658,718 Noncurrent liabilities: Due within one year 4,402,748 896,270 5,299,018 Due in more than one year 58,671,814 8,416,316 67,088,130 Total liabilities 71,362,096
9,466,925 80,829,021 NET ASSETS Invested in capital assets, net of related debt 289,858,669 6,713,834 296,572,503 Restricted -5 18,057 518,057 Unrestricted 6,883,850 1,159,901 8,043,751
Total net assets $ 296,742,519 $ 8,391,792 $ 305,134,311 CITY OF MIAMI GARDENS, FLORIDA STATEMENT OF NET ASSETS SEPTEMBER 30, 2009 See notes to basic financial statements
-16 -See notes to basic financial statements Program Revenues Charges Operating Capital Businessfor Grants and Grants and Governmental Type Functions/Programs Expenses Services Contributions
Contributions Activities Activities Total Governmental activities: General government $ 15,125,100 $ 3 ,956,041 $ -$ -$ 11,169,059 $ -$ 11,169,059 Public safety 38,234,029 4,265,862
228,758 597,318 33,142,091 -3 3,142,091 Public works 16,493,776 96,171 55,310 396,403 15,945,891 -1 5,945,891 Parks and recreation 7,021,628 486,382 642,602 6,278,259 (385,615) -( 385,615)
Economic environment 4,272,833 -3,665,783 -607,050 -607,050 Interest on long-term debt 1,590,157 ---1,590,157 -1,590,157 Total governmental activities 82,737,524 8,804,456 4,592,454
7,271,980 62,068,634 -62,068,634 Business-type activities: Stormwater 2,200,414 3,381,668 -645,351 -(1,826,605) (1,826,605) Total business activities 2,200,414 3,381,668 -645,351 -(1,826,605)
(1,826,605) Total $ 84,937,938 $ 12,186,124 $ 4,592,454 $ 7,917,331 $ 62,068,634 $ (1,826,605) $ 60,242,029 General revenues: Property taxes 23,840,155 -2 3,840,155 Franchise fees 5,052,006
-5,052,006 Utility taxes 10,561,528 -1 0,561,528 Intergovernmental revenue 12,568,685 -1 2,568,685 Miscellaneous 769,743 19,712 789,455 Investment earnings 479,471 15,254 494,725 Transfers
593,983 (593,983) -Total general revenues 53,865,570 (559,017) 53,306,553 Change in net assets (8,203,064) 1,267,588 (6,935,476) Net assets, beginning 304,945,583 7,124,204 312,069,787
Net assets, ending $ 296,742,519 $ 8,391,792 $ 305,134,311 Changes in Net Assets CITY OF MIAMI GARDENS, FLORIDA STATEMENT OF ACTIVITIES YEAR ENDED SEPTEMBER 30, 2009 Net (Expense) Revenue
and
-17 -Other Total Capital Governmental Governmental General Projects Transportation Funds Funds ASSETS Cash and cash equivalents $ 939,239 $ 1,752,055 $ 558,525 $ 1,898,273 $ 5,148,091
Investments 7,774,706 ---7 ,774,706 Due from Community Develoment Block Grant Fund 444,595 -444,595 Due from other governmental agencies 1,910,945 4,135,168 241,935 6,288,047 Accounts
receivables, net 1,457,036 -5,400 7 12,985 2,175,421 Accrued interest receivable 23,694 ---23,694 Prepaid items 344,740 -14,117 -358,857 Total assets $ 12,894,955 $ 5 ,887,223 $ 819,976
$ 2,611,258 $ 22,213,413 LIABILITIES AND FUND BALANCES Liabilities: Accounts payable and accrued liabilities $ 2,416,440 $ 1 ,100,092 $ 167,613 $ 506,131 $ 4,190,276 Due to General Fund
---4 44,595 444,595 Retainage payable 23,984 921,441 8,195 31,894 985,514 Deferred revenue 864,645 794,073 --1 ,658,718 Other liabilities 1,282 225,109 126,048 -352,439 Total liabilities
3,306,351 3,040,715 301,856 9 82,620 7,631,542 Fund balances: Reserved 374,219 2,846,510 518,120 1,628,637 5,367,486 Unreserved, undesignated reported in: General fund 9,214,386 ---9,214,386
Total fund balances 9,588,605 2,846,510 518,120 1,628,637 14,581,872 Total liabilities and fund balances $ 12,894,956 $ 5 ,887,224 $ 819,977 $ 2,611,256 Amounts reported for governmental
activities in the statement of net assets are different because: Capital assets used in governmental activities are not financial resources and, therefore, are not reported in the funds.
346,335,794 OPEB liabilities used in governmental activities are not reported in the governmental funds. (903,495) Long-term liabilities are not due and payable in the current period
and therefore not reported in the funds, including matured interest payable (see Note 5) (63,271,652) Net assets of governmental activities $ 296,742,519 Major Funds CITY OF MIAMI GARDENS,
FLORIDA BALANCE SHEET GOVERNMENTAL FUNDS SEPTEMBER 30, 2009 See notes to basic financial statements
-18 -Other Total Capital Governmental Governmental General Projects Transportation Funds Funds Revenues: Property taxes $ 23,840,155 $ -$ -$ -$ 23,840,155 Utility taxes 10,561,528 ---10,561,528
Intergovernmental 8,894,673 -3,067,315 -11,961,988 Charges for services 2,817,180 -1 3,840 2,389,195 5,220,215 Licenses and permits 1,472,823 -8 2,331 -1,555,154 Impact fees ---84,372
8 4,372 Fines and forfeitures 1,894,072 --45,833 1,939,905 Franchise fees 5,052,006 ---5,052,006 Grant revenue 881,599 7,242,320 45,071 4,280,886 12,449,876 Other income 710,003 69,598
649 15,157 795,407 Interest 343,753 97,231 1 0,553 28,333 479,870 Total revenues 56,467,792 7,409,149 3,219,759 6,843,776 73,940,476 Expenditures: Current: General government 11,536,998
383,663 -20,075 11,940,736 Public safety 32,762,479 --2,980,340 35,742,819 Public works -4 34,252 2,946,576 -3,380,828 Parks and recreation 6,454,391 --71,931 6,526,322 Economic and
physical development -4,272,833 4,272,833 Non-departmental 206,848 ---206,848 Capital outlay -General government 7,569,164 16,381,869 -45,222 23,996,255 Public safety 578,074 6 82,764
--1,260,838 Public works -1,139,621 1,887 -1,141,508 Economic and physical development -----Parks and recreation 356,125 12,595,719 -483,426 13,435,270 Debt service: Principal ---4,387,593
4,387,593 Interest and fiscal charges ---1,624,748 1,624,748 Total expenditures 59,464,079 31,617,888 2,948,463 13,886,168 107,916,598 Excess (deficiency) of revenues over expenditures
(2,996,287) (24,208,739) 271,296 ( 7,042,392) (33,976,122) Other financing sources (uses): Transfers in 1,952,023 1,700,000 272,286 7,465,042 11,389,351 Transfers out (8,025,299) (720,110)
(1,038,051) ( 1,011,908) (10,795,368) Issuance of debt 7,814,098 12,800,000 --20,614,098 Total other financing sources (uses) 1 ,740,822 13,779,890 (765,765) 6,453,134 21,208,081 Net
change in fund balances (1,255,465) (10,428,849) (494,469) (589,258) (12,768,041) Fund balances, beginning 10,844,070 13,275,359 1,012,589 2,217,895 27,349,913 Fund balances, ending
$ 9,588,605 $ 2,846,510 $ 518,120 $ 1,628,637 $ 14,581,872 Major Funds YEAR ENDED SEPTEMBER 30, 2009 CITY OF MIAMI GARDENS, FLORIDA STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES GOVERNMENTAL FUNDS See notes to basic financial statements
-19 -See notes to basic financial statements NET CHANGES IN FUND BALANCES -TOTAL GOVERNMENTAL FUNDS, (12,768,041) PAGE 18 Amounts reported for governmental activities in the statement
of activities are different Capital outlays, reported as expenditures in governmental funds, are shown 39,833,871 as capital assets in the statement of net assets. Provision for depreciation
expense on governmental capital assets is included (14,288,337) in the governmental activities in the statement of net assets. In the statement of activities, only gain on the sale of
assets is reported, whereas, in the governmental funds, the entire proceeds from the sale increase financial resources. Thus, the change in net assets differs from change in fund balances
by cost of assets sold, less accumulated depreciation (1,448,867) The issuance of long-term debt provides current financial resources to (20,614,098) governmental funds; however has
no effect on net assets Principal payments on long-term debt as reported as expenditures in 4,387,593 governmental funds, but as a reduction of long-term liabilities in the statement
of net assets. Interest is accrued in the statement of activities where in the Governmental Funds expenditures is reported when due 34,591 Certain items reported in the statement of
activities do not require the use of current financial resources and therefore are not reported as expenditures in the governmental funds: Change in Other Post Employment Benefits asset
(903,495) Change in long-term compensated absences (2,436,281) CHANGES IN NET ASSETS OF GOVERNMENTAL ACTIVITIES, PAGE 16 (8,203,064) CITY MIAM GARDENS FLORID RECONCILIATION OF THE STATEMENT
OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES OF GOVERNMENTAL FUNDS TO THE STATEMENT OF ACTIVITIES FISCAL YEAR ENDED SEPTEMBER 30, 2009
-20 -ASSETS Stormwater Total Current assets: Cash and equity in pooled cash and investments $ 1,417,647 $ 1,417,647 Accounts receivable -net 465,524 465,524 Total current assets 1,883,171
1,883,171 Non-current assets: Capital assets being depreciated, net 15,975,546 15,975,546 Total assets 17,858,717 17,858,717 LIABILITIES Current liabilities: Accounts payable 106,649
106,649 Accrued liabilities 31,220 31,220 OPEB obligations 16,470 16,470 Current portion of notes payable 896,269 896,269 Total current liabilities 1,050,608 1,050,608 Non-current liabilities:
Notes payable 8,365,443 8,365,443 Compensated absences 50,873 50,873 Total noncurrent liabilities 8,416,316 8,416,316 Total liabilities 9,466,924 9,466,924 NET ASSETS Invested in capital
assets, net of related debt 6,713,834 6,713,834 Restricted 518,057 518,057 Unrestricted 1,159,901 1,159,901 Total net assets $ 8,391,792 $ 8,391,792 STATEMENT OF NET ASSETS PROPRIETARY
FUNDS SEPTEMBER 30, 2009 CITY OF MIAMI GARDENS, FLORIDA See notes to basic financial st
atements-21 -Stormwater Total Operating revenues: Charges for services $ 3,381,668 $ 3,381,668 Grant Revenue 645,351 645,351 Miscellaneous 19,712 19,712 Total operating revenues 4,046,731
4,046,731 Operating expenses: Administrative costs 678,467 678,467 Operations and maintenance 620,531 620,531 Depreciation 491,726 491,726 Total operating expenses 1,790,724 1,790,724
Operating income 2,256,007 2,256,007 Non-operating revenues (expenses): Interest income 15,254 1 5,254 Interest expense (409,690) (409,690) Total non-operating revenues (expenses) (394,436)
(394,436) Income before transfers 1,861,571 1,861,571 Transfer out (593,983) (593,983) Change in net assets 1,267,588 1,267,588 NET ASSETS, beginning of year 7,124,204 7,124,204 NET
ASSETS, end of year $ 8,391,792 $ 8,391,792 FISCAL YEAR ENDED SEPTEMBER 30, 2009 Business-type Activities -Enterprise Funds CITY OF MIAMI GARDENS, FLORIDA STATEMENT OF REVENUES, EXPENSES
AND CHANGES IN FUND NET ASSETS PROPRIETARY FUND TYPES See notes to basic financial statement
s-22 -Stormwater Total CASH FLOWS FROM OPERATING ACTIVITIES: Cash received from customers, governments and other funds $ 4,059,424 $ 4,059,424 Cash paid to suppliers (746,452) (746,452)
Cash paid to employees (480,218) (480,218) Net cash provided by operating activities 2,832,754 2,832,754 CASH FLOWS FROM NONCAPITAL FINANCING ACTIVITIES: Transfers to other funds (593,983)
(593,983) Net cash used in noncapital financing activities (593,983) (593,983) CASH FLOWS FROM CAPITAL AND RELATED FINANCING ACTIVITIES: Acquisition and construction of fixed assets
(1,200,902) (1,200,902) Principal retirements of capital debt (256,082) (256,082) Interest paid on capital debt (409,690) (409,690) Net cash used in capital and related financing activities
(1,866,674) (1,866,674) CASH FLOWS FROM INVESTING ACTIVITIES: Interest and other income 15,254 15,254 Net cash provided by investing activities 15,254 15,254 NET INCREASE IN POOLED CASH
AND CASH EQUIVALENTS 387,352 3 87,352 POOLED CASH AND CASH EQUIVALENTS, beginning 1,030,295 1,030,295 POOLED CASH AND CASH EQUIVALENTS, ending $ 1 ,417,647 $ 1,417,647 POOLED CASH AND
CASH EQUIVALENTS PER STATEMENT OF NET ASSETS Unrestricted 1,417,647 1,417,647 TOTAL, SEPTEMBER 30 $ 1 ,417,647 $ 1,417,647 RECONCILIATION OF OPERATING INCOME TO NET CASH PROVIDED BY
OPERATING ACTIVITIES: Operating income $ 2,256,007 $ 2,256,007 Adjustments to reconcile operating income (loss) to net cash provided by(used in) operating activities: Depreciation and
amortization 491,724 4 91,724 Change in assets and liabilities: Decrease in accounts receivable 1 2,693 12,693 Increase in accounts payable 2 0,856 20,856 Increase in accrued liabilities
5 1,474 51,474 Total adjustments 576,747 576,747 NET CASH PROVIDED BY OPERATING ACTIVITIES $ 2 ,832,754 $ 2,832,754 Enterprise Funds STATEMENT OF CASH FLOWS ALL PROPRIETARY FUND TYPES
FISCAL YEAR ENDED SEPTEMBER 30, 2009 Business-type Activities -CITY OF MIAMI GARDENS, FLORIDA See notes to basic financial statements
NOTES TO FINANCIAL STATEMENTS
-23 -CITY OF MIAMI GARDENS, FLORIDA NOTES TO THE FINANCIAL STATEMENTS FISCAL YEAR ENDED SEPTEMBER 30, 2009 NOTE 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES The City of Miami Gardens,
Florida (“the City”), located in Miami-Dade County, Florida, is a municipal corporation in the State of Florida. The City, which was incorporated on May 13, 2003, by Miami-Dade County
(“the County”), operates under a Council/Manager form of government. The City Council is governed by the City Charter and by state and local laws and regulations. The City Council is
responsible for the establishment and adoption of policy. The execution of such policy is the responsibility of the Council-appointed City Manager. The City provides public safety, general
government, recreation, and public works services to its residents. The City does not provide educational, utilities, fire or hospital facilities. Those services are provided by the
Miami-Dade County School Board and Miami-Dade County, respectively. The accompanying financial statements present the City for the fiscal year ended September 30, 2009. The financial
statements of the City have been prepared in conformity with accounting principles generally accepted in the United States (GAAP) as applied to governmental units. The Governmental Accounting
Standards Board (GASB) is the accepted standard-setting body for establishing governmental accounting and financial reporting principles. The more significant of the City’s accounting
policies are described below: A. Financial Reporting Entity The financial statements were prepared in accordance with government accounting standards which establishes standards for
defining and reporting on the financial reporting entity. The definition of the financial reporting entity is based upon the concept that elected officials are accountable to their constituents
for their actions. One of the objectives of financial reporting is to provide users of financial statements with a basis for assessing the accountability of the elected officials. The
financial reporting entity consists of the City, organizations for which the City is financially accountable and other organizations for which the nature and significance of their relationship
with the City are such that exclusion would cause the reporting entity’s financial statements to be misleading or incomplete. The City is financially accountable for a component unit
if it appoints a voting majority of the organization’s governing board and it is able to impose it will on that organization or there is a potential for the organization to provide specific
financial benefits to, or impose specific financial burdens on, the City. Based upon the application of these criteria, there were no organizations that met the criteria described above.
B. Government-Wide and Fund Financial Statements The government-wide financial statements (i.e., the Statement of Net Assets and the Statement of Activities) report information on all
governmental activities of the City. For the most part, the effect of interfund activity has been removed from these statements, interfund services provided and used are not eliminated
in the process of consolidation. Governmental activities, which normally are supported by taxes and intergovernmental revenues, are reported separately from business-type activities,
which rely to a significant extent on fees and charges for support. The City has one business-type activity, the stormwater fund.
-24 -NOTE 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) B. Government-Wide and Fund Financial Statements (Continued) The Statement of Activities demonstrates the degree to
which the direct expenses of a given function or segment are offset by program revenues. Direct Expenses are those that are clearly identifiable with a specific function or segment.
Program revenues include 1) charges to customers or applicants who purchase, use, or directly benefit from goods, services, or privileges provided by a given function or segment and
2) grants and contributions that are restricted to meeting the operational or capital requirements of a particular function or segment. Taxes and other items not properly included among
program revenues are reported instead as general revenues. Separate financial statements are provided for governmental funds, and proprietary funds. Major individual governmental funds
and major individual enterprise funds are reported as separate columns in the fund financial statements. C. Measurement Focus, Basis of Accounting, and Financial Statement Presentation
The governmental-wide financial statements are reported using the economic resources measurement focus and the accrual basis of accounting. Revenues are recorded when earned and expenses
are recorded when a liability is incurred, regardless of the timing of related cash flows. Property taxes are recognized as revenues in the year for which they are levied. Grants and
similar items are recognized as revenue as soon as all eligibility requirements imposed by the provider have been met. Governmental fund financial statements are reported using the current
financial resources measurement focus and the modified accrual basis of accounting. Revenues are recognized as soon as they are both measurable and available. Revenues are considered
to be available when they are collectible within the current period or soon enough thereafter to pay liabilities of the current period. For this purpose the City considers revenues to
be available if if they are collected within 60 days of the end of the current fiscal period. Expenditures are recorded when a liability is incurred, as under accrual accounting. Property
taxes, franchise fees, and other taxes, licenses, and interest associated with the current fiscal period are all considered to be susceptible to accrual and so have been recognized as
revenues of the current fiscal period. All other revenue items are considered to be measurable and available only when cash is received by the City. The City reports the following major
governmental funds: The General Fund is the City’s primary operating fund. It accounts for all financial resources of the general government, except those required to be accounting for
in another fund.
-25 -NOTE 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) C. Measurement Focus, Basis of Accounting, and Financial Statement Presentation (Continued) The Capital Projects Fund
is used to account for financial resources to be used for the acquisition or construction of major capital facilities (other than those financed by proprietary funds and trust funds).
This fund serves as an operating fund for the construction of various projects and will receive grants and other project-oriented revenues. The Transportation Fund is used to account
for the City’s share of the local option gas tax and other State sharing revenues that are restricted for the maintenance of City roads. The City reports the following major proprietary
fund: The Stormwater Fund is used to account for fees assessed on property owners. Funds are dedicated to the ongoing renewal and replacement costs of the city’s stormwater drainage
system. As a general rule the effect of interfund activity has been eliminated from the governmentwide financial statements. Exceptions to this general rule are charges between the City’s
enterprise fund functions and various other functions of the City. Elimination of these charges would distort the direct costs and program revenues reported for the various functions
concerned. Amounts reported as program revenues include 1) charges to customers or applicants for goods, services, or privileges provided, 2) operating grants and contributions, and
3) capital grants and contributions. Internally dedicated resources are reported as general revenues rather than as program revenues. Likewise, general revenues include all taxes. Proprietary
funds distinguish operating revenues and expenses from nonoperating items. Operating revenues and expenses generally result from providing services and producing and delivering goods
in connection with a proprietary fund’s principal ongoing operations. The principal operating revenues of the stormwater fund, are charges to customers for services. Operating expenses
for the enterprise funds include the cost of services, administrative expenses, and depreciation on capital assets. All revenues and expenses not meeting this definition are reported
as nonoperating revenues and expenses. When both restricted and unrestricted resources are available for use, it is the City’s policy to use restricted resources first, then unrestricted
resources as they are needed. D. Assets, Liabilities, and Net Assets or Equity 1. Deposits and Investments The City’s cash and cash equivalents are considered to be cash on hand, demand
deposits, and short-term investments with original maturities of three months or less from the date of acquisition. The City maintains a pooled cash account for all funds. This enables
the City to invest large amounts of idle cash for short periods of time and to optimize earnings potential.
-26 -NOTE 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) D. Assets, Liabilities, and Net Assets or Equity (Continued) 1. Deposits and Investments (Continued) The City of Miami
Gardens has adopted an investment policy pursuant to Section 218-415, Florida Statutes, which allows for surplus funds to be invested in the Local Government Surplus Funds trust fund
(the “State Pool”) or any intergovernmental investment pool; Securities and exchange Commission registered money market funds; certificates of deposits and savings accounts in state-certified
qualified public depositories and direct obligation of the U.S. Treasury. Surplus funds are invested in the State Pool. The State Pool is administered by the Florida State Board of Administration
(SBA) who provides regulatory oversight. The SBA previously reported that the State Pool was exposed to potential risks due to indirect exposure in the sub-prime mortgage financial market.
Consequently, the SBA placed some restrictions on how participants could access portions of their surplus funds and ultimately restructure the State into two separate pools (Florida
PRIME and Fund B). The Florida PRIME has adopted operating procedures consistent with the requirement for a 2a7-like fund. The City’s investment in the Florida PRIME is reported at amortized
cost. The fair value of the position in the pool is equal to the value of the pool shares. The Fund B is reported at fair value, determined by the fair value per share of the pool’s
underlying portfolio. 2. Receivables and Payables Activity between funds that are representative of lending/borrowing arrangements outstanding at the end of the fiscal year are referred
to as either “due to/from other funds” (i.e. the current portion of interfund loans) or “advances to/from other funds” (i.e. the noncurrent portion of interfund loans). All other outstanding
balances between funds are reported as “due to/from other funds.” Any residual balances outstanding between the governmental activities and business-type activities are reported in the
government-wide
financial statements as “internal balances.” Operating revenues in the stormwater fund are generally recognized on the basis of $4.00 per ERU and billings are rendered quarterly. Revenues
for services delivered during the last quarter of the fiscal year are accrued and billed in October. All trade and property tax receivables are shown net of an allowance for uncollectibles.
Uncollectible accounts receivable allowances are based on historical trends. 3. Prepaid Items Certain payments to vendors reflect costs applicable to future accounting periods and are
recorded as prepaid items in both government-wide and fund financial statements.
-27 -NOTE 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) D. Assets, Liabilities, and Net Assets or Equity (Continued) 4. Capital Assets Capital assets, which include property,
plant and equipment, and certain infrastructure assets (e.g., stormwater, roads, bridges, sidewalks, and similar items), are reported in the applicable governmental columns in the government-wide
financial statements. Capital assets are defined by the City as assets with an initial, individual cost or component of more than $5,000 and an estimated useful life in excess of three
years. Such assets are recorded at historical cost or estimated historical cost if purchased or constructed. Donated capital assets are recorded at estimated fair market value at the
date of donation. The costs of normal maintenance and repairs that do not add to the value of the asset or materially extend assets lives are not capitalized. Major outlays for capital
assets and improvements are capitalized as projects are constructed. Interest incurred incurred during the construction phase of capital assets of businesstype activities is included
as part of the capitalized value of the asset constructed. No such costs were capitalized in 2009. Capital assets of the City are depreciated using the straight-line method over the
following estimated useful lives: Assets Years Stormwater infrastructure 50 Road & sidewalk infrastructure 20-50 Buildings 30 Improvements other than buildings 30 Furniture and equipment
3-15 5. Compensated Absences It is the City’s policy to permit employees to accumulate within certain limits, earned but unused vacation time and sick leave, which will be paid to employees
upon separation from City service. All vacation and sick leave pay is accrued when incurred in the government-wide financial statements. In the governmental funds, a liability is recorded
only for vacation and sick leave payouts for employee separations that occurred prior to September 30, 2009 and were subsequently paid with current available financial resources. The
General fund and Enterprise Fund has been used in prior years to liquidate the liability for compensated absences. NOTE 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
-28 -D. Assets, Liabilities, and Net Assets or Equity (Continued) 6. Use of Estimates (continued) The preparation of financial statements in conformity with accounting principles generally
accepted in the United States requires management to make estimates and assumptions that affect the amounts of assets, liabilities, disclosures of contingent liabilities, revenues, and
expenditures/expenses reported in the financial statements and accompanying notes. These estimates include assessing the collectability of receivables and the useful lives of capital
assets. Although these estimates as well as all estimates are based on management’s knowledge of current events and actions it may undertake in the future, they may ultimately differ
with actual results. 7. Deferred Revenues Deferred revenues include amounts collected before revenue recognition criteria are met and receivables, which, under the modified accrual basis
of accounting, are measurable, but not yet available. The deferred items consist primarily of license and permit revenues. 8. Fund Equity In the fund financial statement, governmental
funds report reservations of fund balance for amounts that are not available for appropriation or legally restricted by outside parties for use for a specific purpose. 9. Revenue Restrictions
The City has various restrictions placed over certain revenue sources from federal, state, or local requirements. The primary revenue sources include: Revenue Source Legal Restrictions
of Use Gas Tax Roads, sidewalks, streets Community Development Block Grant Grant Program Expenditures State Housing Initiative Program (SHIP) Grant Program Expenditures Federal Forfeitures
Law Enforcement For the year ended September 30, 2009, the City complied, in all material respects, with these revenue restrictions. NOTE 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
(Continued)
-29 -D. Assets, Liabilities, and Net Assets or Equity (Continued) 10 . Reservations of Fund Balance Portions of the City’s Fund Balances are legally reserved for particular purposes.
The table below identifies the reservations of fund balance and explains their purpose: Fund Balance Fund Reserved Reason for Reservation General Fund $ 113,225 Represent prepaid items
that are not available resources for the current period. 361,846 Encumbrances Total General Fund $ 475,071 Capital Projects $ 2,497,354 Reserved for Capital Projects expenditures Transportation
Fund $ 436,777 Represents the cumulative excess of reveneus over expenditures in this fund. This fund balance can only be used for transportation related purposes as described in various
enabling legislative acts. 81,343 Encumbrances Total Transportation Fund $ 518,120 State Housing Initiatives Partnership (SHIP) Program $ 301,355 Represents the cumulative excess of
reveneus over expenditures in this fund. This fund balance can only be used forhousing assistance related purposes as described in various enabling legislative acts. 33,891 Encumbrances
Total SHIP Fund $ 335,246 Development Services Fund $ 9 Represents the cumulative excess of reveneus over expenditures in this fund. By law, this fund balance can only be used for expenditures
related to development activities in the City 18,336 Encumbrances Total Development Services $ 18,345 NOTE 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
-30 -D. Assets, Liabilities, and Net Assets or Equity (Continued) 9. Reservations of Fund Balance (Continued) Impact Fees $ 1,220,346 Represents amounts paid by developers or property
owners to offest the capital impact to parks land, improvements to parks and recreation facilities or law enforcement needs. 4,064 Encumbrances Total Impact Fees $ 1,224,410 Law Enforcement
Trust Fund $ 40,291 Represents the cumulative excess of revenues over expenditures in this fund. By law, this fund balance can only be used for expenditures related to law enforcement
activities Community Development Block Grant Fund $ 10,345 Represents the cummulative excess of revenues over expenditures in this fund. This fund balance can only be used for specific
purposed as described in the Community Development Block Grant NOTE 2. DEPOSITS AND INVESTMENTS Deposits All deposits of the City are placed in a bank that qualifies as a public depository
pursuant to the provisions of the Florida security or Public deposits Act. Every qualified qualified public depository is required by this law to deposit with the State treasurer eligible
collateral equal to, or in excess of, an amount to be determined by the State Treasurer. The State Treasurer is required to ensure that all funds are entirely collateralized throughout
the fiscal year. Investments: At year-end the City of Miami Gardens had the following investments and maturities NOTE 2. DEPOSITS AND INVESTMENTS (CONTINUED)
-31 -Fair Value Less Than 1 1-5 6-10 Florida PRIME $ 3,516 $ 3 ,516 $ -$ -Fund B 30,633 --30,633 Certificates of deposit 7,500,000 4,500,000 3,000,000 -Tax Certificates 240,558 -240,558
-7,774,707 4,503,516 3,240,558 30,633 Investment Maturities (In Years) The City’s investments in the State pool expose it to credit risk and, for Fund B, interest rate risk. The City
does not have a formal investment policy relating to these risks, which are hereafter described. Credit Risk-The risk that an issuer or other counterparty to an investment will not fulfill
its obligations. The Florida PRIME is rated by Standard and Poor’s and has a rating at September 30, 2009 of AAAm. The Fund B is not rated by any nationally recognized statistical rating
agency. Interest Rate Risk-the risk that changes in interest rates will adversely affect the fair value of an investment. The weighted average life (based on expected future cash flows)
of Fund B at September 30, 2009, is estimated at 6.69 years. However, because Fund B consists of restructured or defaulted securities there is considerable uncertainty regarding the
weighted average life. In addition to insurance provided by the Federal Depository Insurance Corporation, all deposits are held in banking institutions approved by the State of Florida
Chief Financial Officer, to hold public funds. Under Florida law, the State Chief Financial Officer requires all Florida qualified public depositories to deposit with the Chief Financial
Officer or another banking institution eligible collateral. In the event of a failure of a qualified public depository, the remaining public depositories would be responsible for covering
any resulting losses. Accordingly, all amounts reported as deposits are insured or collateralized with securities held by the entity or its agent in the entity’s name. NOTE 3. RECEIVABLES
Receivables as of September 30, 2009, for the City’s governmental funds, including the allowance for uncollectible accounts are as follows: NOTE 3. RECEIVABLES (CONTINUED):
-32 -Ad Valorem, utility & franchise fees $ 615,010 Intergovernmental 2,154,276 Grants 4,806,391 Miscellaneous Receivable 300,370 Net Receivable $ 7,876,046 Receivables at year-end for
the City’s business-type activities, including the applicable allowance for uncollectible accounts, are as follows: Stormwater Accounts $ 475,484 Less: Allowance for Uncollectibles (9,960)
$ 465,524 NOTE 4. CAPITAL ASSETS Capital asset activity for the year ended September 30, 2009 was as follows: Balance Balance October 1, 2008 Additons Deletions Transfers September 30,
2009 Governmental activities Capital assets not being depreciated: Land $ 14,489,568 $ 23,667,911 $ -$ -$ 38,157,479 Construction in progress 4,970,685 1 0,974,940 -(1,151,940) $ 14,793,685
Total capital assets not being depreciated 19,460,253 3 4,642,851 -(1,151,940) 5 2,951,164 Capital assets being depreciated: Building 7,889,944 542,674 -2,910,880 $ 11,343,498 Infrastructure
343,916,530 178,544 (1,584,559) 1,151,940 $ 343,662,455 Improvements other than buildings 3,972,958 1,942,212 -(2,910,880) $ 3 ,004,290 Machinery and equipment 13,094,982 2,527,590 (113,060)
-$ 15,509,512 Total capital assets being depreciated 368,874,414 5,191,020 (1,697,619) 1,151,940 373,519,755 Less accumulated depreciation for: Building (488,469) ( 369,258) -(58,859)
$ (916,586) Infrastrucutre (62,580,356) (11,456,917) 227,470 -$ (73,809,803) Improvements other than buildings (76,239) (73,614) -58,859 $ ( 90,994) Machinery and equipment (2,950,476)
(2,388,548) 21,282 -$ (5,317,742) Total accumulated depreciation (66,095,540) (14,288,337) 248,752 -$ (80,135,125) Total capital assets being depreciated, net 302,778,874 (9,097,317)
(1,448,867) 1,151,940 293,384,631 Governmental activities capital assets, net $ 322,239,127 $ 25,545,535 $ (1,448,867) $ -$ 346,335,795 NOTE 4. CAPITAL ASSETS (CONTINUED)
-33 -Balance Balance October 1, 2008 Additons Deletions Transfers September 30, 2009 Business-type activities Capital assets not being depreciated: Construction in progress $ -$ 11,725
$ -$ -$ 11,725 Total capital assets not being depreciated $ -$ 11,725 $ -$ -$ 11,725 Capital assests being depreciated: Infrastructure 16,892,178 652,244 --$ 17,544,422 Machinery & Equipment
224,405 536,933 --$ 761,338 Total capital assets being depreciated 17,116,583 1,189,177 --18,305,760 Less accumulated depreciation for: Infrastructure (1,833,056) (341,574) --$ (2,174,630)
Machinery and equipment (17,156) (150,152) --$ (167,308) Total accumulated depreciation (1,850,212) (491,726) --(2,341,938) Total capital assets being depreciated, net 15,266,371 697,451
--15,963,821 Business activities capital assets, net $ 15,266,371 $ 709,176 $ -$ -$ 15,975,546 Depreciation expense was charged to functions/programs of the City as follows: Governmental
Activities General Government $ 423,592 Public Safety 1,792,396 Public Works 1 1,682,921 Recreation & Social Services 389,428 Total depreciation expense -governmental activities 14,288,337
Business-type Activities Stormwater 491,726 Total depreciation expense -business-type activities 491,726 Construction Commitments The City of Miami Gardens has active construction projects
as of September 30, 2009. The projects include the police/public works complex, Carol City Community Center, road beautification projects, and Parks Improvements. The amount remaining
on these uncompleted projects as of September 30, 2009 was approximately $3,357,990. NOTE 5. LONG-TERM LIABILITIES
-34 -The following is a summary of changes in long-term liabilities of the City for governmental activities for the year ended September 30, 2009: October 1, Additions Reductions Septemebr
30 Due within 2008 2009 One Year Governmental Activities Bonds & Notes payable Due to Miami-Dade County $ 2,110,980 $ -$ 351,830 $ 1,759,150 $ 351,830 QNIP due to Miami Dade County 6,566,329
-264,561 6,301,768 275,853 Land Acquistion Revenue Bonds, Series 2005 7,045,900 -239,831 6,806,069 258,056 Capital Improvement Revenue Bonds, Series 2005 1,666,667 -833,333 8 33,334
-Land Acquistion Revenue Bonds, Series 2007 13,683,742 -497,884 13,185,858 519,594 Capital Leases 4,477,003 -1,318,583 3,158,420 1,370,292 Equipment Acquisition Bond, Series 2008 4,700,000
-881,570 3,818,430 917,218 Land Acquistion Revenue Bonds, Series 2009 -4,000,000 -4,000,000 122,424 Equipment Revenue Bond Series 2009 -514,098 -514,098 400,000 Taxable Land Acquisition
Revenue Bond, Series 2009 -7,300,000 -7,300,000 242,025 Taxable Land Acquisition Revenue Bond, Series 2009B -8 ,800,000 -8,800,000 264,519 Total bonds and notes payable $ 40,250,621
20,614,098 $ 4,387,593 $ 56,477,126 $ 4,721,811 Other Liabilities Compensated absences 4,161,156 3 ,323,504 887,223 6,597,437 365,442 Governmental activity long-term liabilities $ 44,411,777
$ 23,937,602 $ 5,274,816 $ 6 3,074,563 $ 5,087,253 Business-type Activities Bonds and Notes Payable: Miami-Dade County Stormwater Utility Bond $ 8,621,525 $ -$ 256,082 $ 8,365,443 $
265,259 Total bonds and notes payable $ 8,621,525 $ -$ 256,082 $ 8,365,443 $ 265,259 Other liabilities: Compensated absences $ 24,538 $ 51,697 $ 2 5,362 $ 5 0,873 $ -Business-type activites
long-term liabilities $ 8,646,063 $ 51,697 $ 281,444 $ 8,416,316 $ 265,259 Miami-Dade County Obligations Interlocal agreement In September 2004, the City entered into the Interlocal
Agreement with Miami-Dade County for Municipal Services and Establishment of Costs of Those Services, R-2004-68-119. As part of that interlocal agreement, the City agreed to repay to
Miami-Dade County the sum of $3,518,300, payable in 10 equal annual installments of $351,830, due each September 1st. NOTE 5. LONG-TERM LIABILITIES (CONTINUED)
-35 -The following table details the future debt service for this agreement: Fiscal year ending September 30, Principal 2010 $ 351,830 2011 351,830 2012 351,830 2013 351,830 $ 1,407,320
Public Service Tax Revenue Bonds, Series 1999 and Series 2002 As part of the Master Interlocal Agreement with the County, and as a condition to incorporation, the City is obliged to
repay its share of certain County debt instruments that had been issued for improvements to the unincorporated areas of the County. The County had pledged certain revenues in support
of those debt instruments. The restrictive covenants of those debt instruments prohibit the County from releasing the pledged revenues until the obligations have been paid in full. The
City can prepay at any time its share of the outstanding debt and thus have its revenues streams released from this encumbrance. Until that time, the City is required to let the County
continue to receive those revenue streams and then forward the City the difference between what was collected and what was paid as the City’s share of the outstanding debt. The City’s
Public Service Tax on utility service will first go to the County to pay the debt service and related costs of the County’s Public Service Tax Revenue Bonds, Series 1999 and Series 2002.
The County will then forward the remainder to the City. The following table details the future debt service for this agreement: Principal Interest Total Fiscal year ending September
30, 2010 $ 275,853 $ 323,539 $ 599,392 2011 288,113 312,292 600,405 2012 300,696 300,179 600,875 2013 314,569 286,664 601,233 2014 330,378 271,546 601,924 2015-2019 1,917,742 1,081,759
2,999,501 2020-2024 2,463,640 523,395 2,987,035 2025-2027 706,268 72,746 779,014 $ 6,597,259 $ 3 ,172,120 $ 9,769,379 NOTE 5. LONG-TERM LIABILITIES (CONTINUED)
-36 -Series 2005 $7,500,000 Land Acquisition Revenue Bond On June 23, 2005, the City issued $7,500,000 in special revenue bonds for the purpose of financing a portion of the costs of
purchasing and renovating existing buildings and constructing new public facilities, purchasing land for, and financing architectural, engineering, environmental, legal, and other planning
costs related thereto for, the sites of City Hall, Public Works Department facilities and other public facilities, widening roads and making other road improvements, and paying the costs
of issuance of the bonds. The bonds have a maturity of 20 years and carry a fixed interest rate of 3.73% and require semi-annual payments each October 1st and April 1st, with the final
payment due October 1, 2025. The following table details the future debt service schedule for the bonds: Principal Interest Total Fiscal year ending September 30, 2010 $ 248,777 $ 249,227
$ 498,004 2011 258,056 239,774 497,830 2012 267,682 229,969 497,651 2013 277,667 219,798 497,465 2014 288,023 209,248 497,271 2015-2019 1,609,508 873,691 2,483,199 2020-2024 1,932,926
544,241 2,477,167 2025-2026 1,923,429 9 1,542 2,014,971 $ 6,806,068 $ 2 ,657,491 $ 9,463,559 Series 2005 $2,500,000 Capital Improvement Revenue Bond On July 15, 2005, the City issued
$2.5 million in special revenue debt. The debt is being used to finance vehicle, equipment, and machinery needs of the City over the next 5 years. The bonds bear a variable rate determined
by using the one-month LIBOR (London Interbank Offer Rate) minus 55 basis points (.55%). for the first 5 years. The bonds then may convert to a fixed rate term after the last advance
of the bond proceeds. The City can prepay the bonds during the variable rate period without any penalty. As of June 2009, the City has prepaid $1,666,666 prior to conversion to fixed
rate term. The remaining of the bond was converted to a fixed rate of 3.582% per annum on June 10, 2009 for six years with mandatory principal payments beginning on June 1, 2011. Prepayments
of principal during the fixed rate term may be subject to a prepayment penalty. The bonds are secured by a pledge on the City’s Communications Services Tax and Half-Cent Sales Tax. The
following table details the future debt service schedule for the bonds, and provides for the full payment of the bonds within the variable rate term.
-37 -NOTE 5. LONG-TERM LIABILITIES (CONTINUED) Series 2005 $2,500,000 Capital Improvement Revenue Bond (continued) Principal Interest Total Fiscal year ending September 30, 2010 $ -$
29,850 $ 29,850 2011 1 26,962 29,850 156,812 2012 1 31,510 25,302 156,812 2013 1 36,220 20,592 156,812 2014 1 41,100 15,712 156,812 2015-2016 2 97,543 16,081 313,624 8 33,334 137,387
970,721 Series 2007 $14,400,000 Land Acquisition Revenue Bond On January 12, 2007, the City issued $14,400,000 in Land Acquisition and Improvement Revenue Bonds to finance a portion
of the costs of purchasing land for, and financing architectural, engineering, environmental, legal, and other planning costs related to a City Hall, Public Works facility, Public Safety
facility, and other facilities. The bonds are being secured by the City’s communication services tax and local government half-cent sales tax. The bonds bear an interest rate of 4.24%
with semi-annual payments of $538,749.67 paid beginning October 11, 2007, and ending December 30, 2026. 2026. The following table details the future debt service schedule for the bonds:
Principal Interest Total Fiscal year ending September 30, 2010 $ 519,595 $ 557,905 $ 1,077,499 2011 5 42,059 535,441 1,077,499 2012 5 65,494 512,006 1,077,499 2013 5 89,942 487,557 1,077,499
2014 6 15,448 462,052 1,077,499 2015-2019 3,500,126 1,887,371 5,387,497 2020-2024 4,325,057 1,062,440 5,387,497 2025-2027 2,530,961 162,788 2,693,748 $ 1 3,188,680 $ 5 ,667,558 $ 18,856,238
-38 -NOTE 5. LONG-TERM LIABILITIES (CONTINUED) Series 2008 $4,700,000 Capital Equipment Revenue Bond On January 10, 2008, the City issued a $4,700,000 non-revolving term loan to finance
the costs of purchasing various equipment needs for various city departments. Draws may be made up to one year from closing, and will be limited to one draw per month, with the minimum
draw amount being $50,000. The loan will mature the sooner of six years from closing or five years from the conversion date, in addition the loan is being secured by the City’s communication
services tax and local government half-cent sales tax. During the one year draw period, the loans will bear interest at the rate of one month LIBOR minus 150 basis points adjusted monthly.
Upon termination of the draw period, the loan will be converted to a fixed rate based on the Five Year US Dollar Swap Offering rate minus 128.5 basis points. During the draw period,
interest will be due and payable one year from closing, after conversion to a fixed rate loan principal and interest will be due annually commencing one year from the conversion date.
Loan will amortize on a level debt service basis over a period of no more than five years from conversion date. The draw period terminated on March 26, 2008. On that date the loan converted
to a fixed rate note based on the Five Year US Dollar Swap Offering rate minus 128.5 basis points. The fixed rate at the conversion date was 2.425%. The following table details the future
debt service schedule for the bonds: Principal Interest Total Fiscal year ending September 30, 2010 $ 917,218 $ 92,259 $ 1,009,477 2011 939,461 70,017 1,009,477 2012 962,242 47,235 1,009,477
2013 9 85,577 2 3,900 1,009,477 $ 3,804,498 $ 233,411 $ 4,037,908 Series 2009 $2,000,000 Equipment Acquisition Revenue Bonds On January 30, 2009, the City issued a $2,000,000 revenue
bond to finance the costs of purchasing various equipment needs for various city departments. Draws may be made up to one year from closing. The loan will mature on February 2014. During
the one year draw period, the loans will bear interest at the rate of one month LIBOR plus 50 basis points adjusted monthly. Upon one year of issuance, on February 1, 2010, the conversion
date, the rate is to be converted to fixed rate until the maturity of the bonds, at an interest rate equal to the 5-year U.S. Dollar Swap Offering Rate as of the conversion date plus
15 basis points. In addition this bond is secured by Local Government Half-Cent Sales Tax and Communication Services Tax.
-39 -NOTE 5. LONG-TERM LIABILITIES (CONTINUED) Series 2009 $2,000,000 Equipment Acquisition Revenue Bonds (continued) The following table details the future debt service schedule for
the bonds estimated at 2.87%: Principal Interest Total Fiscal year ending September 30, 2011 4 78,982 57,400 536,382 2012 4 92,729 43,653 536,382 2013 5 06,871 29,512 536,382 2014 5
21,418 14,965 536,382 $ 2,000,000 $ 1 45,530 $ 2,145,530 Series 2009 $7,300,000 Taxable Land Acquisition Revenue Bonds On February 18, 2009, the City issued a taxable revenue bond to
finance the costs of acquisition of land to foster economic growth in the enterprise zone as part of economic development activities. The bonds have a fixed rate of 4.8%with a balloon
payment on the maturity date of 2/3/2014. The City pledges the electricity utility tax to secure the principal and the interest on the Bonds. Principal payment of this bond will begin
on February 1, 2010. This bond is subject to prepayment in whole but not in part at any time but is subject to prepayment penalty. The following table details the future debt service
schedule for the bonds: Principal Interest Total Fiscal year ending September 30, 2010 $ 242,025 $ 344,591 $ 586,617 2011 2 37,096 333,092 570,188 2012 2 48,476 321,439 569,915 2013
2 60,403 309,226 569,629 2014 6,311,999 151,488 6,463,487 $ 7,300,000 $ 1,459,836 $ 8,759,836 Series 2009 $4,000,000 Land Acquisition Revenue Bonds On July 30, 2009, the City issued
a revenue bond to finance the costs of land acquisition and improvement. This bond is secured by pledging the communication service tax and the local government half-cent sales tax.
This is a fixed rate bond at 4.66% per annum. This bond is subject to optional prepayment in whole or in part at any time at a price of par, plus accrued interest to the date of prepayment
and may subject to prepayment penalty. The debt service payments are scheduled quarterly with the first payment to be made on November 1, 2009.
-40 -NOTE 5. LONG-TERM LIABILITIES (CONTINUED) Series 2009 $4,000,000 Land Acquisition Revenue Bonds (continued) The following table details the future debt service schedule for the
bonds: Principal Interest Total Fiscal year ending September 30, 2010 $ 122,424 $ 186,374 $ 308,798 2011 1 30,344 178,454 308,798 2012 1 36,050 172,748 308,798 2013 1 42,977 165,821
308,798 2014 1 49,757 159,041 308,798 2015-2019 8 61,830 682,161 1,543,991 2020-2024 1,086,391 457,600 1,543,991 2025-2029 1,370,228 173,898 1,544,125 $ 4,000,000 $ 2,176,097 $ 6,176,097
Series 2009B $8,800,000 Taxable Land Acquisition Revenue Bonds On August 14, 2009, the City issued a taxable revenue bond to finance the costs of acquisition of land to foster economic
growth in the enterprise zone as part of economic development activities. The bonds have a fixed rate of 5.26%with a balloon payment on the maturity date of August 1, 2014. The City
pledges the Sales Tax Revenue and Communication Services Tax to secure the principal and the interest on on the Bonds. Principal payment of this bond will begin on November 1, 2009 and
debt service will be paid quarterly. This bond is subject to optional prepayment in whole or in part at any time but may subject to prepayment penalty. Principal Interest Total Fiscal
year ending September 30, 2010 $ 264,519 $ 443,534 $ 708,053 2011 2 64,203 443,850 708,053 2012 2 77,189 430,864 708,053 2013 2 93,247 414,806 708,053 2014 7,700,842 399,074 8,099,916
$ 8,800,000 $ 2,132,127 $ 10,932,127
-41 -NOTE 5. LONG-TERM LIABILITIES (CONTINUED) Pledge Revenues Debt Sevice 1 Series 2009 $7,300,000 Taxable Land Acquisition Revenue Bonds $586,617 2 Series 2009 $4,000,000 Land Acquisition
& Improvement Revenue Bonds $308,798 3 Series 2009 $8,800,000 Taxable Land Acquisition Revenue Bonds $354,027 Total Existing and Proposed Maximum Annual Debt Service $1,603,468 Coverage
Calculation Audited Audited Pledged Revenues Received: FY-08 FY-09 Electric Utility Service Tax $5,032,682 $4,968,381 Total Pledged Revenue $5,032,682 $4,968,381 Actual Coverage 3.14
3.10 Required Coverage 2 2 Debt Service 1 Series 2005 $2,500,000 Capital Improvement Bonds: $156,812 2 Series 2005 $7,000,000 Land Acquisition Revenue Bonds: $1,520,364 3 Series 2007
$14,400,000 Land Acquisiton & Improvement Revenue Bonds $1,077,500 4 Series 2008 $4,700,000 Equipoment Acquisition Revenue Bonds $1,009,477 5 Series 2009 $2,000,000 Equipment Acquisition
Revenue Bonds $536,382 6 Series 2009 $4,000,000 Land Acquisition & Improvement Revenue Bonds $$308,798 7 Series 2009 $8,800,00 Taxable Land Acquisiton Revenue Bonds $354,027 Total Existing
Maximum Annual Debt Service $4,963,359 Audited Audited Pledged Revenues Received: FY-08 FY-09 1/2¢ Sales Tax $6,841,860 $6,222,531 Communications Services Tax $3,788,720 $4,061,914 Total
Pledged Revenue $10,630,580 $10,284,446 Actual Coverage 2.82 2.07 Required Coverage 1.5 1.5 Calculation of Maximum Annual Debt Service Coverage Calculation Calculation of Maximum Annual
Debt Service Source of Pledge: Electric Utility Tax Source of Pledge: Half Cents Sales Tax and Communications
Service Tax
-42 -NOTE 5. LONG-TERM LIABILITIES (CONTINUED) Stormwater Utility Revenue Bond – Enterprise Fund The County issues two Utility Revenue Bonds, Series 1999 and 2004. The City of Miami
Gardens is responsible for 8.74% of the debt services of these two bonds. The City’s Stormwater Assessments will continue to be paid directly to the County until the County’s Stormwater
Utility Revenue Bonds, Series 1999 and 2004 mature. The County provides the City with the following table which details the future debt service for the stormwater agreement: Principal
& Interest Fiscal year ending September 30, 2010 $ 665,889 2011 665,921 2012 666,045 2013 665,917 2014 666,216 2015-2019 3,329,475 2020-2024 3,329,569 2025-2029 3,329,045 $ 13,318,077
NOTE 6. LEASES Capital Leases On December 21, 2006, the City executed a $5.6 million master lease purchase agreement for the acquisition of police vehicles and other major equipment.
This five-year facility is secured by the City’s promise to budget and appropriate funds for the periodic repayment of leased amounts based upon an annual rate of 3.77%. The lease contains
a one dollar ($1.00) buyout option that may be exercised by the City at the end of the lease term. The future minimum lease obligations and the net present value of these minimum lease
payments as of September 30, 2009 were as follows: Total Fiscal year ending September 30, 2010 $ 1,465,890 2011 1,465,890 2012 366,473 Total minimum lease payments $ 3,298,253 Less amount
representing interest: Interest (3.77% APR) (140,880) Present value of minimum lease payments $ 3,157,373
-43 -NOTE 6. LEASES (CONTINUED) Capital Leases (continued) Capital assets acquired through the issuance of capital leases are as follows: Operating Leases The City leases office space
and equipment under non-cancelable operating leases and is scheduled to be expired on March 31, 2012. Total costs for such leases were $510,440 for the fiscal year ended September 30,
2009. The future minimum lease payments are as follows: 2010 $ 6 35,010 2011 660,568 2012 340,160 1,635,738 NOTE 7. INTERFUND RECEIVABLES, PAYABLES AND TRANSFERS The composition of interfund
balances as of September 30, 2009 is as follows: Receivable Payable Fund Fund Amount General Fund CDBG Fund $ 444,595 The Community Development Block Grant Fund advance from the General
Fund for $445,595 represents a borrowing for operating expenditures incurred pending on the Community Development Block Grant reimbursement.
-44 -NOTE 7. INTERFUND RECEIVABLES, PAYABLES AND TRANSFERS (CONTINUED) Interfund activity for the fiscal year ended September 30, 2009 is as follows: Transfers In Transfer Out General
Fund $ 1,952,023 $ 8,025,299 Transportation Fund 272,286 1,038,051 Development Services Fund 1,452,701 998,683 Impact Fee -5,000 Debt Service Fund 6,012,341 -Capital Projects Fund 1,700,000
720,110 CDBG Fund -8,225 Stormwater Fund -593,983 $ 11,389,351 $ 11,389,351 Transfers are used to 1) move revenues from the fund with collection authorization to the Debt Service Fund
as debt service principal and interest payments become due, 2) move unrestricted General Fund revenues to finance various programs that government must account for in other funds in
accordance with budgetary authorizations, 3) move unrestricted revenues from other funds to the General Fund to pay for overhead costs such as for services provided by the Human Resource
Department, Finance Department, Information Services etc. NOTE 8. PROPERTY TAXES Property values are assessed as of January 1 of each year, at which time taxes become an enforceable
lien on property. Tax bills are mailed for the City by Miami-Dade County annually on October 1 and are payable with discounts of up to 4% offered for early payment. Taxes become delinquent
on April 1 of the year following the year of assessment and State law provides for enforcement of collection of property taxes by seizure of the personal property or by the sale of interest-bearing
tax certificates to satisfy unpaid property taxes. Assessed values are established by the Miami-Dade County Property Appraiser. In November 1992, a Florida constitutional amendment was
approved by the voters, which provides for limiting the increases in homestead property valuations for ad valorem tax purposes to a maximum of 3% annually and also provides for reassessment
of market values upon changes in ownership. The County bills and collects all property taxes and remits them to the City. State statutes permit municipalities to levy property taxes
at a rate of up to 10 mills ($10 per $1,000 of assessed taxable valuation). The tax levy of the City is established by the City Council and the Miami-Dade County Property Appraiser incorporates
the City’s millage into the total tax levy, which includes the County and the County School Board tax requirements. The millage rate assessed by the City for the year ended September
30, 2009 was 5.1402 mills ($5.1402 per $1,000 of taxable assessed valuation).
-45 -NOTE 9. EMPLOYMENT RETIREMENT PLANS Defined Benefit Pension Plan The City participates in the State of Florida retirement System (the “FRS”), a cost-sharing multiple-employer defined
benefit plan or defined contribution retirement plan which covers substantially all of the City’s full-time employees. The FRS was established in 1970, by consolidating several employee
retirement systems. All eligible employees as defined by the State who were hired after 1970 and those employed prior to 1970 that elect to be enrolled, are covered by the FRS. Benefit
provisions and all other requirements are established by Chapter 121, Florida Statutes and any amendments thereto can be made only by an act of the Florida legislature, Employees of
the FRS may participate in either the Public Employer Optional Retirement Program (the “Investment Plan”), a defined contribution retirement program or in the defined benefit retirement
plan ( the “Pension Plan”). Eligible members of the Investment Plan are vested after one year of service and are directed to choose their investment product with a third party administrator
selected by the State Board of Administration. Employees participating in the Pension Plan have their benefits computed on the basis of age, average final compensation and service credit.
Benefits under the Pension Plan vest after six years of service. Employees who retire at or after age 62, with ten years of credited service, are entitles to an annual retirement benefit,
payable monthly for life. A post-retirement health insurance subsidy is also provided to eligible retires employees through the FRS defined benefits retirement plan. Summary of Florida
Retirement System Contributions Covered Payroll and Percentage of Covered Payroll 2009 2008 Covered Payroll $ 31,837,099 $ 24,440,206 Contributions 4,941,330 3,803,467 % of Covered Payroll
15.52% 15.56% The City is required to contribute amounts necessary to pay benefits when due as defined by State Statute. During the fiscal year ended September 30, 2009, the City City
contributed 20.92% on behalf of Police Officers, 9.85% for General Employees, and 13.12% for Department Heads. A copy of the FRS’s annual report can be obtained by writing to the Division
of Retirement, Cedars Executive Center, 2639-C North Monroe Street, Tallahassee, Florida 32399-1560. Deferred Compensation Plan The City offers its employees a deferred compensation
plan (the “Plan”), which is administered by the International City Management Association Retirement Corporation (“ICMA”) and was created in accordance with Internal Revenue Code Section
457 (a qualified plan). The plan is available to all City employees and permits them to defer a portion of their salary until future years. Participation in this plan is optional, however
the City will match employee contributions to this plan up to a maximum amount of 3% of the employees’ annual salary. For the year ended September 30, 2009, the City contributed $622,254
into this plan. NOTE 9. EMPLOYMENT RETIREMENT PLANS (CONTINUED)
-46 -Defined Benefit Pension Plan (continued) All assets and income of the Plan are held in trust for the exclusive benefits of the participants. The City makes no investment decisions
and has no fiduciary responsibilities regarding the Plan; therefore, the assets and liabilities of the Plan are not included in the City’s financial statements as of September 30, 2009.
Retirees of the city are eligible to receive a monthly stipend to be used towards the cost of health insurance. The dollar amount of the stipend is based on a formula and years of service
with the city. The City does not offer any other post employment benefits. NOTE 10. OTHER POST-EMPLOYMENT BENEFITS In June 2004, Government Accounting Standard Board issued Statement
No. 45, Accounting and Financial Reporting by Employers for Postemployment Benefits Other Than Pensions. GASB 45 requires employer governments to account for and report the annual cost
of other postemployment benefits in the same manner as they do for pensions. The City recognizes the cost of postemployment healthcare in the year when the employee services are received,
reports the accumulated liability from prior years, and provides information useful in assessing potential demands on the City’s future cash flows. Recognition of liability accumulated
from prior years will be phased in over 30 years, commencing with the 2009 liability. Plan Description Any employee of the City of Miami Gardens who participates in and satisfies the
vesting, disability, early or normal retirement provisions of the Florida Retirement System (FRS) may be eligible for post employment benefits. Eligible retirees may be covered at the
retirees’ option the same as dependents of active employees. Prescription drug coverage is automatically extended to retirees and their dependents who continue coverage under the Medical
Plan. Retirees and their dependents, who are Medicare-eligible are not required to enroll for Parts A and B under Medicare. For claims otherwise covered under the Medicare Part B, the
Plan pays as secondary only for retirees actually enrolled into Part A and B. The City also offers its retirees a stipend to help cover the cost to continue coverage of benefits such
as health, life, accident hospitalization or other kinds of insurance during those years between retirement and Medicare eligibility. As of September 1, 2009, the date of the latest
actuarial valuation, employee membership data related to the Plan was as follows: Coverage Number of Subscribers Active Retired Single 202 -Family/Spouse 189 -Actuarial Methods Actuarial
valuations of an ongoing plan involve estimates of the value of reported amounts and assumptions about the probability of occurrence of events far into the future. Actuarially determined
amounts are subject to continual revisions as actual results are compared to past expectations and new estimates are made about the future. Although the valuation results are based on
values the actuarial consultant believes are reasonable assumptions, the valuation result NOTE 10. OTHER POST-EMPLOYMENT BENEFITS (CONTINUED)
-47 -in only an estimate of what future costs may actually be and reflect a long-term perspective. Deviations in any of several factors, such as future interest rate discounts, medical
cost inflation, Medicare coverage risk and changes in marital status could result in actual costs being greater or less than estimated. Projections of benefits for financial reporting
purposes are based on the substantive plan and include types of benefits provided at the time of each valuation and the historical pattern of sharing of benefit costs between the employer
plan members to that point. Since the City of Miami Gardens is a newly established City and there are no retirees currently, the actuary is using the standards in the market to perform
the calculation. The actuarial methods and assumptions used include techniques that are designed to reduce the effects of short-term volatility in actuarial accrued liabilities and the
actuarial value of assets, consistent with the long-term perspective of the calculations. The following table provides information concerning actuarial methods and assumptions: Actuarial
Valuation Date: September 1, 2009 Actuarial Cost Method: Individual Entry Age Normal Cost Method Amortiation Period & Method: 30 Years; calculated as a level percent of payroll. Assumed
rate of payroll growth is 4.0% Investment Discount Rate: Since there is no invested plan assets, the investment discount rate is 3.75%. Mortality: All members: RP2000 health white collar
tables for males and females Repaired and disabled: 92.4 of the RP-2000 Disabled Table for males, and 103.6 of PBGC Disabled with Social Security Table for females. Funding Policy The
City’s OPEB plan is currently unfunded; therefore, the offset to the other post employment benefit (OPEB) cost comes from actual subsidies paid on behalf of the current retirees and
their dependents for the current year. This offset is call the actual Employer Contribution and equals the total actual claims and other costs incurred by the retirees and their dependents
for for the year. For the year ended September 30, 2009, the City’s annual other post-employment benefit (OPEB) costs and liability were as follows: As of September 1, 2009 Actuarial
Accrued Liability $ 4,874,893 Actuarial Value of Assets -Unfunded Actuarial Accrued Liability 4,874,893 For Fiscal Year Ended 9/30/09 Annual OPEB Cost 923,620 Per Covered Active Employee
2,362 As % of Expected Payroll 4% Employer Contribution Toward the OPEB Cost (3,655) Addition to Net OPEB Obligation 919,965 Net OPEB Obligation 919,965 NOTE 11. INTERLOCAL AGREEMENTS,
COMMITMENTS AND CONTINGENCIES
-48 -Second Interlocal Agreement With Miami-Dade County for Municipal Services and Establishment of Costs of Those Services, R-2004-68-119 In August 2004, the City and the County entered
into an interlocal agreement that established the continuity of County provided [principal services to the City at such a time as the City wished to assume those services. The interlocal
agreement established the cost of services provided by the County and established a timetable for an orderly transition of Countyprovided municipal services. The interlocal agreement
agreed to and clarified other issues including the payment for municipal services and the transfer of municipal revenues that had been collected by the County on behalf of the City.
The agreement further provides for the following payments to the County by the City for the provision of municipal services by the County to the City for the period of May 13, 2003,
to September 30, 2004: • $351,830 due to Miami-Dade County each September 1st for 10 years beginning September 1, 2005, and ending September 1, 2015. Interlocal Agreement With Miami-Dade
County For Perpetual Provision of Specialized Police Services, Resolution R-2004-70-121 In August 2004, the City entered into an interlocal agreement mandated by Miami-Dade County wherein
the City must annually and in perpetuity pay the County for Specialized Police Services. The cost of the service to the City is based upon a formula provided for in the Resolution that
is primarily determined by Specialized Police Services activity, workloads level, and population of the City. Interlocal Agreement With Miami-Dade County Providing For the Transfer of
Certain Road To The City, Resolution R-2004-72-123 In August 2004, the City entered into an interlocal agreement with Miami-Dade County wherein the County transferred certain public
roads within the City to the City. The City accepted all legal rights, responsibilities, and obligations related to the roads. City’s Obligation To Repay Its Share of County’s Outstanding
Debt, Resolution R-2004-68-119 As part of the Master Interlocal Agreement with the County, and as a condition to incorporation, the City is obliged to repay its share of certain County
debt instruments that had been issued for improvements to the unincorporated areas of the County. The County had pledged certain revenues in support of those debt instruments. The restrictive
covenants of those debt instruments prohibit the County from releasing the pledged revenues until the obligations have been paid in full. The City can prepay at any time its share of
the outstanding debt and thus have its revenues streams released from this encumbrance. Until that time, the City is required to let the County continue to receive those revenue streams
and then forward the City the difference between what was collected and what was paid as the City’s share of the outstanding debt. The City’s Public Service Tax on utility service will
first go to the County to pay the debt service and related costs of the County’s Public Service Tax Revenue Bonds Series 1999 and Series 2002. The County will then forward the NOTE 11.
INTERLOCAL AGREEMENTS, COMMITMENTS AND CONTINGENCIES (CONTINUED) City’s Obligation To Repay Its Share of County’s Outstanding Debt, Resolution R-2004-68-119 (continued)
-49 -remainder to the City. The City’s Stormwater Assessments will continue to be paid directly to the County until the County’s Stormwater Utility Revenue Bonds, Series 1999, mature.
Risk Management The City is exposed to various risks of loss related to torts, theft of, damage to, and destruction of assets, errors and omissions, and natural disasters for which the
City carries pooled insurance provided by the Florida League of Cities, known as Florida Municipal Insurance Trust (FMIT). Each participant in the Trust, hereafter, known as member has
signed an agreement with FMIT and agreed that the Trust is to defend in the name of and on behalf of the member any claims, suits or other legal proceedings which may at any time be
instituted against the member on account of bodily injury liability, property damage liability, errors and omissions liability, civil rights liability or any other such liability, monetary
or otherwise, to the extent such defenses and liability has been assumed by the Trust pursuant to to the agreement. Further, any excess monies remaining after the payment of claims and
claim expenses, and after provision has been made for the payment of open claims and outstanding reserves, may be distributed by the Board of Trustees to the members participating in
the Trust in such manner as the Trustees shall deem to be equitable. Litigation Various suits and claims arising in the ordinary course of operations are pending against City. While
the ultimate effect of such litigation cannot be ascertained at this time, in the opinion of legal counsel, the City has sufficient insurance coverage to cover any claims and/or liabilities,
which may arise from such action. The effect of such losses would not materially affect the financial position of the City or the results of its operations. Compliance Audits Amounts
received or receivable from grant agencies are subject to audit and adjustment by Federal and State grantor agencies. Any disallowed claims, including amounts already collected, may
constitute a liability of the applicable funds. The amount, if any, or expenditures which may be disallowed by the grantor cannot be determined at this time although the City expects
such amounts, if any, to be immaterial.
REQUIRED SUPPLEMENTARY INFORMATION (Other Than MD&A)
-50 -Variance with Final Budget -Actual Positive Original Final Amounts (Negative) Revenues: Property taxes $ 23,608,249 $ 23,608,249 $ 23,840,155 $ 231,906 Utility taxes 9,788,878 10,188,878
10,561,528 372,650 Intergovernmental 10,208,713 10,049,014 8,894,673 (1,154,341) Charges for services 1,973,000 1,974,248 2,817,180 842,932 Licenses and permits 1,830,000 1,830,000 1,472,823
(357,177) Fines and forfeitures 921,000 921,000 1,894,072 973,072 Franchise fees 4,685,000 5,476,428 5,052,006 (424,422) Grants and donations 880,000 1,030,079 881,599 (148,480) Other
income 440,100 451,870 710,003 258,133 Interest 500,000 500,000 343,753 (156,247) Total revenues 54,834,940 56,029,766 56,467,792 438,026 Expenditures: Current: General government: Legislative
496,111 623,096 575,428 47,668 City Manager 1,071,604 1,131,986 1,134,712 (2,726) Community Outreach 1,737,171 2,279,202 2,188,950 90,252 City Clerk 375,225 365,100 349,468 15,632 Finance
678,577 678,227 719,774 (41,547) Human Resources 815,920 797,720 812,484 (14,764) City Attorney 210,900 439,008 494,072 (55,064) Non-departmental 22,100 113,578 206,848 (93,270) Purchasing
316,004 303,504 299,095 4,409 City Hall 1,325,395 1,444,092 1,525,983 (81,891) Information Technology 1,924,365 2,308,002 1,828,105 479,897 Fleet 1,923,053 1,489,845 1,608,928 (119,083)
Public safety: Police 29,747,423 30,219,674 31,280,859 (1,061,185) Code enforcement 1,522,425 1,532,725 1,481,619 51,106 Culture and recreation 7,774,785 8,234,961 6,454,391 1,780,570
Capital outlay General government 1,060,465 7,578,000 7,569,164 8,836 Public safety -601,783 578,074 23,709 Parks and recreation 90,000 332,931 356,125 (23,194) Total expenditures 51,091,523
60,473,434 59,464,079 1,009,355 Excess(deficiency) of revenues over expenditures 3,743,417 (4,443,668) (2,996,287) 1,447,381 Other financing sources (uses): Transfers in 2,070,578 2,070,578
1,952,023 (118,555) Transfers out (7,929,198) (12,727,327) (8,025,299) 4,702,028 Issuance of debt 1,322,000 8,622,000 7,814,098 (807,902) Total other financing sources (uses) (4,536,620)
(2,034,749) 1,740,822 3,775,571 Net change in fund balances $ (793,203) $ (6,478,417) $ (1,255,465) $ 5,222,952 CITY OF MIAMI GARDENS, FLORIDA BUDGETARY COMPARISON SCHEDULE GENERAL FUND
REQUIRED SUPPLEMENTARY INFORMATION YEAR ENDED SEPTEMBER 30, 2009 Budgeted Amounts
-51 -Variance with Final Budget -Actual Positive Original Final Amounts (Negative) Revenues: Intergovernmental $ 3,036,036 $ 3,036,036 $ 3 ,067,315 $ 31,279 License & Permits 85,000
85,000 82,331 (2,669) Charges for services 7,200 7,200 13,840 6,640 Grant revenue -13,714 45,071 31,357 Other income 12,000 12,000 649 (11,351) Interest 14,000 14,000 10,553 (3,447)
Total revenues 3,154,236 3,167,950 3,219,759 51,809 Expenditures: Public works: Administration 576,449 407,999 393,012 1 4,987 Keep Miami Gardens Beautiful 470,518 509,524 444,153 6
5,371 Streets 1,705,444 2,048,523 2,109,411 (60,888) Capital outlay 100,000 30,381 1,887 28,494 Total expenditures 2,852,411 2,996,427 2,948,463 47,964 Excess of revenues over expenditures
301,825 171,523 271,296 99,773 Other financing sources (uses): Transfers in 366,725 374,321 272,286 (102,035) Transfers out (1,420,425) (1,108,047) (1,038,051) 69,996 Total other financing
sources (uses) (1,053,700) (733,726) (765,765) (32,039) Net change in fund balances $ (751,875) $ ((562,203) $ (494,469) $ 67,734 Budgeted Amounts CITY OF MIAMI GARDENS, FLORIDA BUDGETARY
COMPARISON SCHEDULE TRANSPORTATION FUND REQUIRED SUPPLEMENTARY INFORMATION YEAR ENDED SEPTEMBER 30, 2009
-52 -Variance with Final Budget -Actual Positive Original Final Amounts (Negative) Revenues: Intergovernmental $ 5,000 $ 5,000 $ 4,810 $ (190) Charges for services 1,946,000 1,946,000
2 ,387,221 441,221 Other income 500 5 00 3,131 2,631 Interest -33,126 1 ,475 (31,651) Total revenues 1,951,500 1,984,626 2 ,396,637 412,011 Expenditures: Development Services: Planning
& Zoning 636,929 6 55,679 669,580 (13,901) Building Services 2,199,590 2,194,589 2 ,190,394 4,195 Capital outlay -19,377 -19,377 Total expenditures 2,836,519 2,869,645 2 ,859,974 9,671
Excess of revenues over expenditures (885,019) (885,019) (463,337) 421,682 Other financing sources (uses): Transfers in 1,890,496 1,890,496 1 ,452,701 (437,795) Transfers out (1,005,477)
(1,005,477) (998,683) 6,794 Total other financing sources (uses) 885,019 885,019 454,018 (431,001) Net change in fund balances $ -$ -$ ( 9,319) $ (9,319) YEAR ENDED SEPTEMBER 30, 2009
Budgeted Amounts CITY OF MIAMI GARDENS, FLORIDA REQUIRED SUPPLEMENTARY INFORMATION BUDGETARY COMPARISON SCHEDULE DEVELOPMENT SERVICES FUND
-53 -Variance with Final Budget -Actual Positive Original Final Amounts (Negative) Revenues: $ -$ -$ -$ -Total Revenues ----Expenditures: Debt Service: Principal -4,415,843 4,387,593
28,250 Interest & fiscal charges 5,384,006 1,729,828 1,624,748 105,080 Total expenditures 5,384,006 6,145,671 6,012,341 133,330 Excess (deficiency) of revenues (5,384,006) ( 6,145,671)
( 6,012,341) (133,330) over expenditures Other financing sources (uses): Transfers in 5,384,006 6,145,671 6,012,341 133,330 Total other financing sources (uses) 5,384,006 6,145,671 6,012,341
133,330 Net change in fund balances $ -$ -$ -$ -YEAR ENDED SEPTEMBER 30, 2009 Budgeted Amounts CITY OF MIAMI GARDENS, FLORIDA REQUIRED SUPPLEMENTARY INFORMATION BUDGETARY COMPARISON
SCHEDULE DEBT SERVICE FUND
-54 -Variance with Final Budget -Actual Positive Original Final Amounts (Negative) Revenues: Grant revenue $ 36,116,750 $ 3 7,669,806 $ 7,242,320 $ ( 30,427,486) Other income 120,000
195,000 69,598 (125,402) Interest 300,000 300,000 97,231 (202,769) Total revenues 36,536,750 38,164,806 7,409,149 (30,755,657) Expenditures: Administration 843,920 4 72,219 383,663 88,556
Physical Environment --4 34,252 (434,252) Capital outlay 1,283,611 71,696,191 30,799,973 40,896,218 Total expenditures 2,127,531 72,168,410 31,617,888 40,550,522 Excess of revenues over
expenditures 34,409,219 (34,003,604) (24,208,739) 9,794,865 Other financing sources (uses): Transfers in 1,700,000 1,700,000 1,700,000 -Transfers out -(731,607) (720,110) 11,497 Issuance
of Debt -16,700,000 12,800,000 (3,899,999) Total other financing sources (uses) 1,700,000 17,668,393 13,779,890 (3,888,502) Net change in fund balances $ 36,109,219 $ (16,335,211) $
(10,428,849) $ 5,906,363 YEAR ENDED SEPTEMBER 30, 2009 Budgeted Amounts CITY OF MIAMI GARDENS, FLORIDA REQUIRED SUPPLEMENTARY INFORMATION BUDGETARY COMPARISON SCHEDULE CAPITAL PROJECTS
FUND
CITY OF MIAMI GARDENS, FLORIDA REQUIRED SUPPLEMENTARY INFORMATION NOTE TO BUDGETARY COMPARISON SCHEDULE FISCAL YEAR ENDED SEPTEMBER 30, 2009 -55-NOTE 1. BUDGETS AND BUDGETARY ACCOUNTING
An annual appropriated budget is prepared for all of the City’s funds. The City follows these procedures in establishing the budgetary data reflected in the financial statements: (a)
The City Manager submits to the Council a proposed operating budget for the ensuing fiscal year. The operating budget includes appropriations and the means of financing them with an
explanation regarding each expenditure that is not of a routine nature. (b) Public hearings are conducted to obtain taxpayer comments. (c) Prior to October 1, the budget is legally enacted
through passage of an ordinance. (d) The level of control at which expenditures may not exceed budget is at the fund level. The City Commission approves these levels by annual resolution.
The City Manager is authorized to transfer budgeted amounts within individual funds; any revisions that alter the total expenditures of any fund must be approved by the City Commission.
(e) The City Council, by motion, may make supplemental appropriations for the year up to the amount of revenues in excess of those estimated. During fiscal year ended September 30, 2009
supplemental appropriations totaling $650,000 in the Debt Service Fund, and $200,000 in the Capital Projects Fund, to provide funding for debt service for the new bond issuance and to
fund for capital projects in the Brentwood Park. (f) The City manager is authorized to make revisions to the adopted budget when new debt is issued or grants received that were not included
in the originally adopted budget. (g) Formal budgetary integration is employed as a management control device for the general fund. (h) The budget for the general fund is adopted on
a basis consistent with generally accepted accounting principles (GAAP). (i) Unencumbered appropriations lapse at fiscal year end. Unencumbered amounts are reappropriated in the following
year’s budget. For the year ended September 30, 2009, there were no funds in which expenditures exceeded appropriations.
OTHER SUPPLEMENTARY INFORMATION
COMBINING FINANCIAL STATEMENTS
NONMAJOR GOVERNMENTAL FUNDS Special Revenue Funds Special Revenue Funds account for revenues from revenue sources which by law are designated to finance particular functions or activities
of government. SHIP Fund. This fund accounts for all revenues received from the State Housing Initiative Program (SHIP) to provide housing assistance to eligible residents. CDBG Fund.
This fund is used to account for the community development block grant that is funding the revitalization project for substandard housing within the city. Revenues come from the US Department
of
Housing and Urban Development (HUD). Developmental Services Fund. This fund accounts for all revenues and expenditures related to the City’s planning, zoning, and building departments.
Law Enforcement Trust Fund. This fund accounts for funds and property seized or confiscated by either Federal, State, and/or Local law enforcement agencies. Impact Fees Fund. This fund
accounts for impact fees assessed on residential and nonresidential new development. They are designed for the use law enforcement protection and parks. Debt Service Fund This fund is
used to account for the (i) payment of principal and interest on the City’s revenue bonds used for construction of City’s facilities and purchase of equipments; (ii) payment of principal
and interest to the County for debt issued prior to the City’s being incorporated; (iii) principal and interest payment of capital lease used for purchase of police vehicles and equipment
and (iv) payment of principal and interest on the City’s taxable revenue bonds used for the purchase of properties to foster economic development.
-56 -Total Nonmajor Development Law Impact Debt Governmental SHIP CDBG Services Enforcement Fees Service Funds ASSETS Cash $ 385,448 $ -$ 240,528 $ 40,291 $ 1,232,005 $ -$ 1,898,273
Accounts receivables, net 64,930 631,293 15,366 -1,396 -712,985 Accrued interest receivable -------Total assets $ 450,378 $ 631,293 $ 255,894 $ 40,291 $ 1 ,233,401 $ -$ 2,611,257 LIABILITIES
AND FUND BALANCES Liabilities: Accounts payable and accrued expenses $ 102,148 $ 157,443 $ 237,549 $ -$ 8,991 $ -$ 506,131 Due to General Fund -444,595 ----$ 444,595 Retainage payable
1 2,984 1 8,910 ----31,894 Total liabilities 115,132 620,948 237,549 -8,991 -982,621 Fund balances: Reserved 335,246 1 0,345 18,345 40,291 1,224,410 -1,628,637 Total fund balances 335,246
1 0,345 18,345 40,291 1,224,410 -1,628,637 Total liabilities and fund balances $ 450,378 $ 631,292 $ 255,894 $ 40,291 $ 1 ,233,401 $ -$ 2,611,257 CITY OF MIAMI GARDENS, FLORIDA COMBINING
BALANCE SHEET NONMAJOR GOVERNMENTAL FUNDS SEPTEMBER 30, 2009
-57 -Total Nonmajor Developmental Law Impact Debt Governmental SHIP CDBG Services Enforcement Fees Service Fund Funds Revenues: Impact fees $ -$ -$ -$ -$ 84,372 -$ 84,372 Forfeiture
funds ---22,910 22,923 -45,833 Charges for services --2,387,221 -1,974 -2,389,195 Grant revenue 578,827 3,697,249 4 ,810 ---4,280,886 Other income -12,026 3 ,131 ---15,157 Interest 406
400 1 ,475 340 25,712 -28,333 Total revenues 579,233 3,709,675 2,396,637 23,250 134,981 -6,843,776 Expenditures: General government ----20,075 -20,075 Parks and recreation ----71,931
-71,931 Economic and physical development 362,033 3,910,800 ---4,272,833 Public safety --2,859,974 -120,366 -2,980,340 Capital outlay ----528,648 -528,648 Debt Service: -------Principal
-----4 ,387,593 4,387,593 Interest -----1 ,624,748 1,624,748 Total expenditures 362,033 3,910,800 2,859,974 -741,020 6,012,341 13,886,168 Excess(deficiency) of revenues over expenditures
217,200 (201,125) (463,337) 23,250 (606,039) (6,012,341) (7,042,392) Other financing uses: Transfers in --1,452,701 --6,012,341 7,465,042 Transfers out -( 8,225) (998,683) -(5,000) -(1,011,908)
Total other financing uses -( 8,225) 454,018 -(5,000) 6,012,341 6,453,134 Net change in fund balances 217,200 (209,350) (9,319) 23,250 (611,039) -(589,258) Fund balances, beginning 118,046
219,695 27,664 1 7,041 1,835,449 -2,217,895 Fund balance , ending $ 335,246 $ 10,345 $ 18,345 $ 40,291 $ 1,224,410 $ -$ 1,628,637 CITY OF MIAMI GARDENS, FLORIDA COMBINING STATEMENT OF
REVENUES, EXPENDITURE, AND CHANGES IN FUND BALANCES NONMAJOR GOVERNMENTAL FUNDS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2009
STATISTICAL SECTION
CITY OF MIAMI GARDENS, FLORIDA STATISTICAL SECTION This part of the City of Miami Garden’s comprehensive annual financial report presents detailed information as a context for understanding
what the information in the financial statements, note disclosures, and required supplementary information says about the City’s overall financial health. Contents Page Financial Trends
58-62 These schedules contain trend information to help the reader understand how the City’s financial performance and well-being have changed over time. Revenue Capacity 63-66 These
schedules contain information to help the reader assess the City’s most significant local revenue source, the property tax. Debt Capacity 67-70 These schedules contain information to
help the reader assess the affordability of the city’s current levels of outstanding debt and the city’s ability to issue additional debt in future. Demographic and Economic Information
71-72 These schedules offer demographic and economic indicators to help the reader Understand the environment within which the city’s financial activities take place. Operating Information
73-75 These schedules contain service and infrastructure data to help the reader understand how the information in the city’s financial report relates to the services the city provides
and the activities it performs. Sources: Unless otherwise noted, the information in these schedules is derived from the comprehensive annual financial reports for the relevant years.
-58 -2003 2004 2005 2006 2007 2008 2009 Governmental activities Invested in capital assets, net of related deb $ 27,947 $ 10,741,394 $ 12,669,182 $ 15,623,582 $ 288,874,382 $ 281,988,508
$ 289,858,669 Unrestricted 1,971,533 (1,157,519) 2,682,839 3,552,755 24,866,626 22,957,074 6,883,850 Total governmental activities net assets $ 1,999,480 $ 9,583,875 $ 15,352,021 $ 19,176,337
$ 313,741,008 $ 304,945,582 $ 296,742,519 Business-type activities Invested in capital assets, net of related deb $ -$ -$ -$ -$ -$ 6,644,844 $ 6,713,834 Restricted ------518,057 Unrestricted
-----479,360 1,159,901 Total business-type activities net assets $ -$ -$ -$ -$ -$ 7,124,204 $ 8,391,792 Primary government Invested in capital assets, net of related deb $ 27,947 $ 10,741,394
$ 12,669,182 $ 15,623,582 $ 288,874,382 $ 288,633,352 $ 296,572,503 Restricted ------518,057 Unrestricted 1,971,533 (1,157,519) 2,682,839 3,552,755 24,866,626 23,436,434 8,043,751 Total
primary government net assets $ 1,999,480 $ 9,583,875 $ 15,352,021 $ 19,176,337 $ 313,741,008 $ 312,069,786 $ 305,134,311 (1) Information for fiscal years prior to September 30, 2003
are unavailable in this format since the City was incorporated in 2003. (accrual basis of accounting) Fiscal Year CITY OF MIAMI GARDENS, FLORIDA NET ASSETS BY COMPONENT LAST TEN FISCAL
YEARS (1)
-59 -2003 2004 2005 2006 2007 2008 2009 EXPENSES Governmental activities: General government $ 164,240 $ 13,672,147 $ 6,171,075 $ 16,173,766 $ 8,165,227 $ 13,812,430 $ 15,125,100 Public
safety -514,648 26,110,873 28,073,386 34,328,380 36,798,937 38,234,029 Public works -51,094 2,158 139,572 14,752,564 14,312,988 16,493,776 Parks and recreation -1,534,294 3,063,044 3,840,917
5,288,604 7,584,382 7,021,628 Economic and physical environment ----692,650 2,108,238 4,272,833 Interest on long-term debt --76,154 302,767 1,253,766 1,535,354 1,590,157 Total governmental
activities: 164,240 15,772,183 35,423,304 48,530,408 64,481,191 76,152,329 82,737,524 Business-type activities: Stormwater -----2,352,622 2,200,414 Total business-type activities -----2,352,622
2,200,414 Total primary government expenses $ 164,240 $ 15,772,183 $ 35,423,304 $ 48,530,408 $ 64,481,191 $ 78,504,951 $ 84,937,938 PROGRAM REVENUES Governmental activities: Charges
for services: General government -139,126 83,262 182,220 309,329 2,662,830 3,956,041 Public safety -360,971 4,674,909 5,737,311 4,401,836 2,874,845 4,265,862 Public works ----1,480,871
82,193 96,171 Parks & Recreation -154,075 589,588 430,788 800,911 566,377 486,382 Operating grants and contributions --11,048 6,991,806 2,305,891 4,399,823 4,592,454 Capital grants and
contributions -3,234,153 3,327,329 -2,954,457 9,867,071 7,271,980 Total governmental activities program revenues $ -$ 3,888,325 $ 8,686,136 $ 13,342,125 $ 12,253,295 $ 20,453,139 $ 20,668,889
Business-type activities: Charges for services: Stormwater -----3,473,634 3,381,668 Capital grants and contributions ------645,351 Total business-type activities program revenues -----3,473,634
4,027,019 Total primary government revenues $ -$ 3,888,325 $ 8,686,136 $ 13,342,125 $ 12,253,295 $ 23,926,773 $ 24,695,908 Net (expense)/revenue Governmental activities $ (164,240) $
(11,883,858) $ (26,737,168) $ ( 35,188,283) $ (52,227,897) $ (55,699,191) $ (62,068,634) Business-type activities -----1,121,012 1,826,605 Total primary government net expenses $ (164,240)
$ (11,883,858) $ (26,737,168) $ ( 35,188,283) $ (52,227,897) $ ( 54,578,178) $ (60,242,029) General Revenues and Other Changes in Net Assets Governmental activities: Taxes Property taxes
-54,591 9,951,395 11,635,651 19,180,662 22,871,432 23,840,155 Utility taxes 300,000 180,069 7,856,762 7,067,495 4,624,041 9,918,787 10,561,528 Franchise fees on gross receipts -316,270
3,417,357 4,069,708 8,737,149 5,185,545 5,052,006 Capital assets, transferred from other governments -10,635,959 -----Intergovernmental (unrestricted) 1,863,566 8,467,581 10,192,683
14,643,583 13,395,062 13,599,092 12,568,685 Investment income (unrestricted) 154 40,534 237,567 735,950 1,436,800 1,019,207 479,471 Miscellaneous -1,250 45,618 860,212 343,757 292,674
769,743 Transfers -----(5,982,972) 593,983 Total governmental activities: $ 2,163,720 $ 19,696,254 $ 31,701,382 $ 39,012,599 $ 47,717,471 $ 46,903,765 $ 53,865,570 Business-type activities:
Investment income -----19,901 19,712 Miscellaneous -----318 15,254 Transfers -----5,982,972 (593,983) Total business-type activities $ -$ -$ -$ -$ -$ 6,003,191 $ (559,017) Total primary
government $ 2,163,720 $ 19,696,254 $ 31,701,382 $ 39,012,599 $ 47,717,471 $ 52,906,956 $ 53,306,553 Change in Net Assets Governmental activities $ 1,999,480 $ 7,812,396 $ 4,964,214
$ 3,824,316 $ (4,510,426) $ (8,795,426) $ ( 8,203,064) Business-type activities -----7,124,204 1,267,588 Total primary government $ 1,999,480 $ 7,812,396 $ 4,964,214 $ 3,824,316 $ (
4,510,426) $ ( 1,671,222) $ (6,935,476) (1) Information for fiscal years prior to September 30, 2003 are unavailable in this format since the City was incorporated in 2003. CITY OF MIAMI
GARDENS, FLORIDA CHANGES IN NET ASSETS LAST TEN FISCAL YEARS (1) (accrual basis of accounting) Fiscal Year
-60 -Ad-Valorem Local Option State Fiscal Taxes Gas Revenue Alcoholic Half Cent Utility Franchise Year General Purpose Tax Sharing Tax Beverage Tax Sales tax Tax tax Total 2003 (1) (1)
(1) (1) (1) (1) (1) (1) 2004 55 2,145 3 ,233 -6,267 180 316 12,196 2005 9 ,951 2,138 4 ,071 13 6,517 6,742 3,360 32,792 2006 11,636 2,154 5 ,305 18 7,055 7,067 4,070 37,305 2007 19,181
2,297 3 ,910 14 7,003 8,737 4,624 45,765 2008 22,871 2,270 3 ,619 16 6,842 9,919 5,186 50,723 2009 23,840 2,147 3 ,173 19 6,223 1 0,561 5,052 51,015 (1) Information for fiscal years
prior to September 30, 2003 are unavailable in this format since the City was incorporated in 2003. CITY OF MIAMI GARDENS, FLORIDA GENERAL GOVERNMENTAL TAX REVENUES BY SOURCE LAST TEN
FISCAL YEARS (1) (accrual basis of accounting)
-61 -2003 2004 2005 2006 2007 2008 2009 General fund Reserved $ -$ -$ 7,500,000 $ 7 ,840,672 $ 3,135,031 $ 2 ,033,569 $ 374,219 Unreserved 1,643,212 558,105 2,681,219 3,852,028 8,109,741
8,810,501 9,214,386 Total general fund $ 1,643,212 $ 558,105 $ 10,181,219 $ 11,692,700 $ 11,244,773 $ 10,844,070 $ 9,588,605 All other governmental funds Reserved $ -$ 1,855,963 $ 4,052,922
$ 6 ,361,373 $ 16,895,769 $ 16,505,844 $ 4,993,267 Unreserved, reported in: Capital projects fund ---(3,488,980) ---Special revenue funds 328,321 --(28,339) (32,680) --Total all other
governmental funds $ 328,321 $ 1,855,963 $ 4,052,922 $ 2 ,844,054 $ 16,863,089 $ 16,505,844 $ 4,993,267 (1) Information for fiscal years prior to September 30, 2003 are unavailable in
this format since the City was incorporated in 2003. CITY OF MIAMI GARDENS, FLORIDA FUND BALANCES OF GOVERNMENTAL FUNDS LAST TEN FISCAL YEARS (1) (modified accrual basis of accounting)
Fiscal Year
-62 -2003 2004 2005 2006 2007 2008 2009 REVENUES Taxes and franchise fees $ -$ 370,861 $ 13,368,752 $ 1 5,705,359 $ 23,804,703 $ 28,056,977 $ 28,892,161 Charges for services -164,850
6 72,850 6 13,632 4,719,171 3,574,081 5,220,215 Utility taxes 300,000 1 80,069 7,856,762 7 ,067,495 8,737,149 9,918,787 10,561,528 Intergovernmental 1,535,245 1 1,701,734 13,520,012
1 4,643,583 13,395,062 13,261,659 11,961,988 Licenses and permits -128,351 3,388,213 5 ,016,378 1,208,266 1,552,568 1,555,154 Fines and forfeitures -360,971 5 52,216 4 68,073 570,936
545,786 1,939,905 Impact fee --734,480 2 52,236 365,928 182,210 84,372 Grant revenue --11,047 6,991,806 5,270,913 14,929,049 12,449,876 Interest 154 4 0,534 2 37,568 7 35,951 1,436,801
1,019,207 479,870 Miscellaneous 328,321 1 ,250 4 5,618 860,212 461,837 299,552 795,407 Total revenues 2,163,720 12,948,620 4 0,387,518 5 2,354,725 59,970,765 73,339,875 73,940,476 EXPENDITURES
General government 70,017 2,279,216 4 ,282,163 14,324,603 6,151,818 10,103,792 11,940,736 Public Public safety -514,355 26,107,395 2 8,058,716 33,833,934 35,090,234 35,742,819 Public
works -50,602 2 ,158 110,756 2,840,074 2,345,471 3,380,828 Parks and recreation -1,533,929 3 ,058,739 3 ,819,835 5,113,759 5,735,997 6,526,322 Economic and physical environment ----692,650
2,108,238 4,272,833 Non-departmental 122,170 7,785,871 1 ,559,023 8 98,984 484,940 165,666 206,848 Debt service: Principal retirement --351,830 3 51,830 1,280,229 3,657,383 4,387,593
Interest and fiscal charges --76,154 302,767 475,378 1,928,353 1,624,748 Capital outlay: General government -114,111 8 45,437 4 ,184,621 11,438,202 5,461,969 23,996,255 Public safety
--47,205 -1,949,660 5,166,940 1,260,838 Public works --1,241,274 -12,215,612 1,720,304 1,141,508 Economic and physical development -----124,119 -Parks and recreation ----678,188 5,729,703
13,435,270 Total expenditures 192,187 1 2,278,084 37,571,378 5 2,052,112 77,154,443 79,338,169 107,916,598 Excess(deficiency) of revenues over expenditures 1,971,533 6 70,536 2,816,140
3 02,613 02,613 (17,183,678) (5,998,294) (33,976,122) Other financing (uses) sources: Transfers in ---1,456,479 11,313,914 9,578,004 11,389,351 Transfers out ---(1,456,479) (11,313,914)
(9,037,656) (10,795,368) Proceeds from capital lease ----5,600,000 --Proceeds from bond --8 ,200,000 -25,154,785 4,700,000 20,614,098 Total other financing sources (uses) --8 ,200,000
-30,754,785 5,240,348 21,208,081 Net change in fund balances $ 1,971,533 $ 6 70,536 $ 11,016,140 $ 3 02,613 $ 13,571,107 $ (757,946) $ (12,768,041) Debt service as a percentage of noncapital
expenditures 0.0% 0.0% 1.2% 1.4% 3.4% 8.8% 9.7% (1) Information for fiscal years prior to September 30, 2003 are unavailable in this format since the City was incorporated in 2003. Fiscal
Year CITY OF MIAMI GARDENS, FLORIDA CHANGES IN FUND BALANCES OF GOVERNMENTAL FUNDS LAST TEN FISCAL YEARS (1)
-63 -Net assessed Real Property Total Value as a Net Direct Estimated Percentage of Fiscal Residential Commercial Personal Assessed Tax Actual Estimated Actual Year Property Property
Property Value Rate Value Value (1) 2004 1,157,874 1 ,473,658 2 57,746 2 ,889,278 -5,316,272 54.35% 2005 1,321,373 1 ,681,748 3 00,141 3 ,303,262 3.6384 5,945,872 55.56% 2006 1,569,425
1 ,997,449 3 42,084 3 ,908,958 5.1488 6,840,676 57.14% 2007 1,819,003 2 ,478,077 4 15,050 4 ,712,130 5.1488 8,101,623 58.16% 2008 1,976,903 2 ,342,448 4 00,631 4 ,719,982 5.1402 8,263,274
57.12% 2009 2,337,755 2 ,107,293 4 02,209 4 ,847,257 5.1402 7,920,135 61.20% Note: Property in the City is reassessed each year. State law requires the Property Appraiser to appraise
property at 100% of market value. The Florida Constitution was amended, effective january 1, 1995, to limit annual increases in assessed value of property with homestead exemption to
3 percent per year or the amount of the Consumer Price index, whichever is less. The increase is not not automatic since no assessed value shall exceed market value. Tax rates are per
$1,000 of assessed value. (1) Includes tax-exempt property. (2) Information for fiscal years prior to September 30, 2004 are unavailable in this format since the City was incorporated
in 2003. Sources: Miami-Dade County Department of Property Appraisal -DR-420 CITY OF MIAMI GARDENS, FLORIDA ASSESSED VALUE AND ESTIMATED ACTUAL VALUE OF TAXABLE PROPERTY LAST TEN FISCAL
YEARS (2)
-64 -OVERLAPPING RATES Total Direct & Fiscal City County-Debt Overlapping Year Wide Wide Service Fire Library School State Rates 2003 -5.8890 0.3900 2.6610 0.4860 9.2520 0.7355 1 9.4135
2004 -6.4690 0.2850 2.6610 0.4860 9.1000 0.7355 1 9.7365 2005 3.6484 6.3792 0.2850 2.6610 0.4860 8.6870 0.7355 2 2.8821 2006 3.6384 6.2638 0.2850 2.6610 0.4860 8.4380 0.7355 2 2.5077
2007 5.1488 6.0373 0.2850 2.6510 0.4860 8.1050 0.7355 2 3.4486 2008 5.1488 5.0019 0.2850 2.2487 0.3842 7.9480 0.6586 2 1.6752 2009 5.1402 5.2602 0.2850 2.2271 0.3822 7.7970 0.6574 2
1.7491 (1) Overlapping rates are those of local and county governments that apply to property owners within the City of Miami Gardens (2) Information for fiscal years prior to September
30, 2003 are unavailable in this format since the City was incorporated in 2003. Additional information: Property tax rates are assessed per $1,000 of Taxable Assessed Valuation Tax
rate limits: City 10.000 Mills County10.000 Mills School 10.000 Mills State 10.000 Mills Source Miami-Dade County Department of Property Appraisal County Special Districts CITY OF MIAMI
GARDENS, FLORIDA PROPERTY TAX RATES LAST TEN FISCAL YEARS (2) DIRECT AND OVERLAPPING GOVERNMENTS(1) City of Miami Gardens
-65 -2009 2004 Percentage Percentage Assessed Total Assessed Assessed Total Assessed Valuation Rank Valuation Valuation Rank Valuation LANDSHARK STADIUM 1 22,395 1 2.5% ROBBIE STADIUM
CORPORATION 107,700 1 3.8% WALMART STORES EAST LP 5 8,512 2 1.2% CALDER RACE COURCE, INC. 4 4,961 3 0.9% CALDER RACE COURCE, INC. 42,172 2 1.5% CAN AM ASSOCIATES 4 2,323 4 0.9% DR HORTON
3 6,327 5 0.8% CONTINENTAL EQUITIES INC 3 7,007 6 0.8% DORSAN DEVELOPMENT 2 8,755 7 0.6% SOMERVALE ADMINISTRATIVE INC 2 6,600 8 0.5% CRYSTAL LAKES INVESTMENTS 2 5,075 9 0.5% LAKES EDGE
PARTNERS L.P. 2 3,038 10 0.5% LAKES EDGE PARTNERS LP 18,400 5 0.7% WALDEN POND ASSOCIATION 23,408 3 0.8% VILLAS DEL LAGO LTD 20,464 4 0.7% CEDAR GROVE APTS LP 14,342 6 0.5% CROSSINGS
AT UNIVERSITY 13,530 7 0.5% -MARBRISA ASSOC LTD 12,350 8 0.4% KIMCO OF N MIAMI INC 11,903 9 0.4% K-MART CORP. 11,607 10 0.4% $ 444,993 9.2% $ 275,876 9.5% (1) Information for fiscal
years prior to September 30, 2003 are unavailable in this format since the City was incorporated in 2003. Sources: Miami-Dade County Tax Assessors' Office 2008 Tax Roll Real/personal
property adjusted taxable value-$4,847,256,746 CITY OF MIAMI GARDENS, FLORIDA PRINCIPAL PROPERTY TAXPAYERS CURRENT YEAR AND FIVE YEARS AGO (1) Taxpayer Taxpayer
-66 -Collected within the Fiscal Year Total Collections of Levy to Date Total taxes Fiscal Year Levied for Ended Fiscal Percent Percent September 30, Year Amount of Levy Amount of Levy
2005 10,314 9 ,952 96.5% 9,952 96.5% 2006 11,922 11,636 97.6% 11,636 97.6% 2007 19,832 19,181 96.7% 19,181 96.7% 2008 24,262 22,871 94.3% 22,871 94.3% 2009 24,136 23,840 98.8% 23,840
98.8% (1) Information for fiscal years prior to September 30, 2005 are unavailable in this format since the City began assessing ad valorem taxes for FYE 9/30/05 Source: City of Miami
Gardens, Finance department and the Miami Dade County Tax Collector's Office Total Adjusted Tax Levy is based on final assessed property values by Miami-Dade County Note: Department
of Property Appraisal office after the Property Appraisal Adjustment Board has completed hearings on the tax roll; and before discounts. Discounts Allowed: November 4% December 3% January
2% February 1% April Taxes delinquent CITY OF MIAMI GARDENS, FLORIDA PROPERTY TAX LEVIES AND COLLECTION LAST TEN FISCAL YEARS (1) (amounts expressed in thousands)
-67 -Governmental Activities Business-Type Activities Total Percentage Fiscal Revenue Interlocal Capital Interlocal Revenue Capital Primary of Personal Per Year Bonds Debt Leases Debt
Bonds Leases Government Income (1) Capita (1) 2003 ---------2004 -3 ,518 ----3,518 0.11% 33 2005 8,200 3,166 ----11,366 0.34% 108 2006 8,200 2,815 ----11,015 n/a 102 2007 23,861 18,152
5,496 ---47,509 n/a 442 2008 27,096 8,677 4,477 8,622 --48,872 n/a 448 2009 46,744 8,061 3,158 8,365 --66,328 n/a 604 Note: Details regarding the City's outstanding debt can be found
in the notes to the financial statements. (1) See the Schedule of Demographic and Economic Statistics on page 68 for the personal income and population data. (2) Information for fiscal
years prior to September 30, 2003 are unavailable in this format since the City was incorporated in 2003. N/A-Information not available CITY OF MIAMI GARDENS, FLORIDA RATIOS OF OUTSTANDING
DEBT BY TYPE LAST TEN FISCAL YEARS (2) (amounts expressed in thousands, except per capita)
-68 -Amount Net Estimated Applicable to Debt Percentage Miami Jurisdiction Outstanding Applicable(1) Gardens Miami-Dade County Schools (2) $ 673,277 2.30% $ 15,485 Miami-Dade County
(3) 843,961 2.30% 19,411 Subtotal overlapping debt 1,517,238 34,896 City of Miami Gardens direct debt 56,477 100.0% 56,477 Total direct and overlapping debt $ 1,573,715 $ 91,373 Sources:
(1) The percentage of overlapping debt applicable is estimated using taxable assessed propery values. Applicable percentages were estimated by determining the portion of the county's
taxable assessed value that is within the city's boundaries and dividing it by the county's total taxable assessed value. (2) Miami-Dade County Schools, General Finance Department (3)
Miami-Dade County, Finance Department (includes General Obligation, Special Obligation Bonds) CITY OF MIAMI GARDENS, FLORIDA DIRECT AND OVERLAPPING GOVERNMENTAL ACTIVITIES DEBT FISCAL
YEAR ENDED SEPTEMBER 30, 2009 (amounts expressed in thousands)
-69 -Amount of debt outstanding: Land Acquisition Revenue Bonds, Series 2005 $ 6,806,068 Capital Improvement Revenue Bonds, Series 2005 833,334 Interlocal Agreement with Miami Dade County
1,759,150 Miami Dade County Public Service Tax Revenue Bonds 6,301,768 Miami Dade County Stormwater Utility Bond 8,365,443 Land Acquisition and Improvement Revenue Bonds, Series 2007
13,185,858 Banc of America Master Equipment Lease/Purchase Agreement 2007 3,158,419 Equipment Acquisition Revenue Bonds, Series 2008 3,818,430 Equipment Acquisition Revenue Bonds, Series
2009 514,098 Taxable Land Acquisition Revenue Bond, Series 2009 7,300,000 Land Acquicision Revenue bond, Series 2009 4,000,000 Taxable Land Acquisition Revenue Bond, Series 2009b 8,800,000
Total outstanding debt $ 64,842,569 Legal Debt Limit: Neither the State of Florida Constitution or Statutes, nor the City of Miami Gardens' City Charter or Code of Ordinances limit the
amount of debt the City can issue. The City currently has not issued any General Obligation Bonds which require voter approval. The City is also governed by the covenants of individual
revenue bonds if the city plans to issue additional parity bonds. The covenants are as follows for the following bonds: Land Acquisition Revenue Bonds, Series 2005 Capital Improvement
Revenue Bonds, Series 2005 Land Acquisition and Improvement Revenue Bonds, Series 2007 Equipment Acquisition Revenue Bonds, Series 2008 Additional parity bonds payable from the pledged
revenues may be issued only if pledeged revenues for the preceding two fiscal years equal at least 150% of the maximum debt service requirements on all existing and proposed parity bonds.
Taxable Land Acquisition Revenue Bond, Series 2009 Land Acquicision Revenue bond, Series 2009 Taxable Land Acquisition Revenue Bond, Series 2009b Additional parity bonds payable from
the pledged revenues may be issued only if pledeged revenues for the preceding two fiscal years equal at least 200% of the maximum debt service requirements on all existing and proposed
parity bonds. CITY OF MIAMI GARDENS, FLORIDA OUTSTANDING DEBT, LEGAL DEBT LIMIT AND COVENANTS FISCAL YEAR ENDED SEPTEMBER 30, 2009
-70 -Fiscal Half Cent Communications Total Year Sales Tax Service Tax Revenues Principal Interest Total Coverage 2003 -------2004 -------2005 -------2006 7,054,689 3,313,754 10,368,443
2,976,093 1,029,394 4,005,487 2.59 2007 7,002,963 2,728,564 9,731,528 2,976,093 1,029,394 4,005,487 2.43 2008 6,841,860 3,788,720 10,630,580 3,719,425 794,189 4,513,614 2.36 2009 6,222,531
4,061,914 10,284,445 4,606,642 356,718 4,963,360 2.07 Fiscal Total Year Revenues Principal Interest Total Coverage 2003 -----2004 -----2005 -----2006 -----2007 -----2008 -----2009 4,968,381
900,465 703,003 1,603,468 3.10 Note: (1) Information for fiscal years prior to September 30, 2003 are unavailable in this format since the City was incorporated in 2003. 4,968,381 ------Electricity
Utility Tax CITY OF MIAMI GARDENS, FLORIDA PLEDGED REVENUE BOND COVERAGE LAST TEN FISCAL YEARS (1) Net Revenues Available Debt Service Requirements
-71 -Personal Income (Amounts Per capita Fiscal Expressed in Personal Unemployment Year Population (1) Thousands) Income (2) rate (3) 2003 100,809 2,796,845 27,744 6.0 2004 105,414 3,157,676
29,955 5.5 2005 105,457 3,305,761 31,347 4.4 2006 107,579 n/a n/a 4.0 2007 107,579 n/a n/a 4.1 2008 109,000 n/a n/a 6.0 2009 109,730 n/a n/a 11.3 Sources: (1) City of Miami Gardens and
State of Florida (2) Represents Income Per Capita for Miami-Dade County as provided by the U.S. Department of Commerce, Bureau of Economic Analysis (3) Florida Agency for Workplace Innovation,
Office of Workforce Information Services, Labor Market Statistics for Miami Metro area as of September 2009 (4) Information for fiscal years prior to September 30, 2003 are unavailable
in this format since the City was incorporated in 2003. N/A-Information not available CITY OF MIAMI GARDENS, FLORIDA DEMOGRAPHIC AND ECONOMIC STATISTICS LAST TEN FISCAL YEARS (4)
-72 -% OF % OF EMPLOYER EMPLOYEES RANK TOTAL EMPLOYEES RANK TOTAL MIAMI DADE SCHOOL BOARD 2,942 1 33.20% 800 4 10.72% LAND SHARK STADIUM 1,500 2 16.93% 950 3 12.73% CALDER RACE TRACK
698 3 7.88% 500 5 6.70% WALMART 680 4 7.67% CITY OF MIAMI GARDENS 562 5 6.34% ST THOMAS UNIVERSITY 400 6 4.51% 300 8 4.02% UAIC 430 7 4.85% LEHMAN DEALERSHIPS 395 8 4.46% 950 3 12.73%
PRECISION RESPONSE CORP. 345 9 3.89% 2,800 1 37.53% BRANDSMART USA 318 10 3.59% 250 9 3.35% FLORIDA MEMORIAL UNVIVER 276 11 3.11% 310 7 4.16% COMCAST CABLE 190 12 2.14% 2,100 2 0.00%
US POST OFFICE 126 13 1.42% 250 9 3.35% TOYOTA -350 6 4.69% 8,862 100.00% 9,560 100.00% Source: City of Miami Garden 2009 2004 CITY OF MIAMI GARDENS, FLORIDA PRINCIPAL EMPLOYERS CURRENT
YEAR AND FIVE YEARS AGO (1)
-73 -2004 2005 2006 2007 2008 2009 Function General government 9.0 1 6.5 2 2.0 38.5 134.0 7 0.0 Public safety Police n/a n/a n/a 213.5 239.0 2 58.0 School Crossing Guard 4 1.0 Code enforcment
-15.0 1 8.0 24.0 23.0 2 6.0 Building & Planning -13.0 1 6.0 32.0 36.0 2 5.0 Public Works 1.0 1 6.0 2 5.5 28.0 29.0 3 1.0 Culture and recreation -20.0 1 19.5 110.5 92.0 9 9.0 Stormwater
---4.0 7 .0 12.0 10.0 8 0.5 2 01.0 450.5 560.0 5 62.0 Source: City of Miami Gardens Finance department (1) Information for fiscal years prior to September 30, 2003 are unavailable in
this format since the City was incorporated in 2003. n/a-information not available for these years FULL-TIME EQUIVALENT EMPLOYEES AS OF SEPTEMBER 30 CITY OF MIAMI GARDENS, FLORIDA FULL-TIME
EQUIVALENT CITY GOVERNMENT EMPLOYEES BY FUNCTION LAST TEN FISCAL YEARS (1)
-74 -Function/Program 2003 2004 2005 2006 2007 2008 2009 Public Safety Police: Number of emergency calls for service n/a 5,431 3,373 3,593 3,711 7,173 5,793 Number of non-emergency calls
for serv n/a 131,340 108,128 75,017 54,767 70,461 124,909 Number of arrests n/a 4,605 3,752 3,590 3,320 3,523 7,293 Number of uniformed officers n/a 145 145 145 1 45 191 197 Building
& Zoning: Number of building permits issued n/a n/a 10,500 12,547 13,223 4,675 9,738 Certificates of Use Permits Issued n/a n/a n/a 1,495 1,296 1,320 1,725 Occupational licenses issued
n/a n/a 2,338 3,063 2,507 1,686 1,910 Transportation Sidewalks repaired (linear Feet) n/a n/a 1,800 7,544 5,650 4,453 9,131 Roads resurfaced ( miles) n/a n/a 29 20 13 4 1 Number of treest
planted n/a n/a 2,007 931 775 450 148 Number of potholes repaired n/a n/a 170 237 166 261 274 Culture and recreation Number of sports leagues n/a 7 7 7 7 7 5 Sources: Various city departments
Note: Indicators are not available for the general government function. n/a-information information not available
for these years CITY OF MIAMI GARDENS, FLORIDA OPERATING INDICATORS BY FUNCTION LAST TEN FISCAL YEARS (1)
-75 -Function/Program 2003 2004 2005 2006 2007 2008 2009 Public Safety Police(2): Police stations n/a 1 1 1 1 1 1 Police vehicles n/a 153 153 153 153 196 215 Public works Streets (Miles-paved)
n/a 277.3 277.3 277.3 277.3 277.4 277.4 Streets (Miles-unpaved) n/a 2 2 2 2 2 2 Miles of canals n/a 10 10 10 10 10 10 Culture and recreation Parks n/a 15 15 15 16 17 19 Swimming pools
n/a 4 4 4 4 4 4 Tennis courts n/a 14 14 14 14 14 14 Playgrounds n/a 6 6 6 6 11 14 Soccer fields n/a 7 7 7 7 7 4 Basketball courts n/a 18 18 18 18 20 22 Sources: Various city departments
Note: No capital asset indicators are available for the general government function. n/a-information not available for these years (1) Information for fiscal years prior to September
30, 2003 are unavailable in this format since the City was incorporated in 2003. (2) The City's police department took over operations from Miami Dade County on December 16, 2007, police
statistics were not available before this date. The information presented above represents the number of stations and vehicles operated by Miami Dade County within our City limits. CITY
OF MIAMI GARDENS, FLORIDA CAPITAL ASSET STATISTICS BY FUNCTION/PROGRAM LAST TEN FISCAL YEARS (1)
COMPLIANCE SECTION
-76-REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING
STANDARDS Honorable Mayor and Members of The City Council The City of Miami Gardens, Florida We have audited the financial statements of the governmental activities, the business-type
activities, each major fund, and the aggregate remaining fund information of the City of Miami Gardens, Florida, as of and for the year ended September 30, 2009, which collectively comprise
City of Miami Gardens, Florida’s basic financial statements and have issued our report thereon dated March 12, 2010. Our report includes a reference to other auditors. We conducted our
audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards,
issued by the Comptroller General of the United States. Internal Control over Financial Reporting In planning and performing our audit, we considered the City’s internal control over
financial reporting as a basis for designing our auditing procedures for the purpose of expressing an opinion on the financial statements, but not for the purpose of expressing an opinion
on the effectiveness of the City of Miami Gardens, Florida’s internal control over financial reporting. Accordingly, we do not express an opinion on the effectiveness of the City of
Miami Gardens, Florida’s internal control over financial reporting. A deficiency in internal control exists when the design or operation of a control does not allow management or employees,
in the normal course of performing their assigned functions, to prevent, or detect and correct misstatements on a timely basis. A material weakness is a deficiency, or a combination
of deficiencies, in internal control such that there is a reasonable possibility that a material misstatement of the entity’s financial statements will not be prevented, or detected
and corrected on a timely basis. Our consideration of internal control over financial reporting was for the limited purpose described in the first paragraph of this section and was not
designed to identify all deficiencies in internal control over financial reporting that might be deficiencies, significant deficiencies or material weaknesses. We did not identify any
deficiencies in internal control over financial reporting that we consider to be material weaknesses, as defined above. However, we identified certain deficiencies in internal control
over financial reporting, described in the accompanying schedule of findings and questioned costs that we consider to be significant deficiencies in internal control over financial reporting
as described in No. 2009-01. A significant deficiency is a deficiency, or a combination of deficiencies, in internal control that is less severe than a material weakness, yet important
enough to merit the attention by those charged with governance.
77 Compliance and Other Matters As part of obtaining reasonable assurance about whether the City’s financial statements are free of material misstatement, we performed tests of its compliance
with certain provisions of laws, regulations, contracts and grant agreements, noncompliance with which could have a direct and material effect on the determination of financial statement
amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit and, accordingly, we do not express such an opinion. The results of our tests
disclosed instances of noncompliance or other matters that are required to be reported under Government Auditing Standards and which are described in the accompanying schedule of findings
and questioned costs as items No. 2009-01 and No. 2009-02. We noted certain matters that we reported to the management of the City of Miami Gardens, Florida in the attached Management
Letter dated March 12, 2010. The City of Miami Gardens, Florida’s response to the findings identified in our audit is described in the accompanying schedule of findings and questioned
costs. We did not audit the City of Miami Gardens, Florida’s response and, accordingly, we express no opinion on it. This report is intended solely for the information and use of the
Mayor, City Commission, management and specific legislative or regulatory bodies and is not intended to be, and should not be, used by anyone other than these specified parties. March
12, 2010 Hollywood, Florida
-78-INDEPENDENT AUDITOR’S REPORT ON COMPLIANCE WITH REQUIREMENTS APPLICABLE TO EACH MAJOR FEDERAL PROGRAM AND STATE PROJECT AND ON INTERNAL CONTROL OVER COMPLIANCE IN ACCORDANCE WITH
OMB CIRCULAR A-133 AND CHAPTER 10.550 RULES OF THE AUDITOR GENERAL Honorable Mayor and Members of The City Council The City of Miami Gardens, Florida Compliance We have audited the compliance
of the City of Miami Gardens, Florida with the types of compliance requirements described in the U.S. Office of Management and Budget (OMB) Circular A-133 Compliance Supplement, and
the requirements described in the Department of Financial Services’ State Projects Compliance Supplement, that are applicable to each of its major Federal programs and State projects
for the year ended September 30, 2009. The City of Miami Gardens’ major Federal programs and State projects are identified in the summary of auditor’s results section of the accompanying
schedule of findings and questioned costs. Compliance with the requirements of laws, regulations, contracts, and grants applicable to each of its major Federal programs and State projects
is the responsibility of the City of Miami Gardens’ management. Our responsibility is to express an opinion on the City of Miami Gardens’ compliance based on our audit. We conducted
our audit of compliance in accordance with auditing standards; generally accepted in the United States of America; the standards applicable to financial audits contained in Government
Auditing Standards, issued by the Comptroller General of the United States; OMB Circular A-133, Audits of States, Local Governments, and Non-Profit Organizations; and Chapter 10.550,
Rules of the Auditor General. Those standards, OMB Circular A-133, and Chapter 10.550, Rules of the Auditor General, require that we plan and perform the audit to obtain reasonable assurance
about whether noncompliance with the types of compliance requirements referred to above that could have a direct and material effect on a major Federal program or State project occurred.
An audit includes examining, on a test basis, evidence about the City’s compliance with those requirements and performing such other procedures as we considered necessary in the circumstances.
We believe that our audit provides a reasonable basis for our opinion. Our audit does not provide a legal determination on the City of Miami Gardens’ compliance with those requirements.
In our opinion, the City of Miami Gardens, Florida complied, in all material respects, with the requirements referred to above that are applicable to each of its major Federal programs
and State projects for the year ended September 30, 2009. However, the results of our auditing procedures disclosed instances of noncompliance with those requirements, which are required
to be reported in accordance with OMB Circular A-133 and Chapter 10.550, Rules of the Auditor General, and which are described in the accompanying schedule of findings and questioned
costs as items No. 2009-01 and No. 2009-02. Internal Control over Compliance The management of the City of Miami Gardens, Florida is responsible for establishing and maintaining effective
internal control over compliance with requirements of laws, regulations, contracts, and grants applicable to Federal programs and State projects. In planning and performing our audit,
we considered the City of Miami Gardens’ internal control over compliance with the requirements that could have a direct and material effect on a major Federal program or State project
in order to determine our auditing
-79-procedures for the purpose of expressing our opinion on compliance but not for the purpose of expressing an opinion on the effectiveness of internal control over compliance. Accordingly,
we do not express an opinion on the effectiveness of the City’s internal control over compliance. A control deficiency in an entity’s internal control over compliance exists when the
design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent or detect noncompliance with a type of
compliance requirement of a Federal program or State project on a timely basis. A significant deficiency is a control deficiency, or combination of control deficiencies, that adversely
affects the entity’s ability to administer a Federal program or State project such that there is more than a remote likelihood that noncompliance with a type of compliance requirement
of a Federal program or State project that is more than inconsequential will not be prevented or detected by the entity’s internal control. A material weakness is a significant deficiency,
or combination of significant deficiencies, that results in more than a remote likelihood that material noncompliance with a type of compliance requirement of a Federal program or State
project will not be prevented or detected by the entity’s internal control. Our consideration of internal control over compliance was for the limited purpose described in the first paragraph
of this section and would not necessarily identify all deficiencies in internal control that might be significant deficiencies or material weaknesses. We did not identify any deficiencies
in internal control over compliance that we consider to be material weaknesses, as defined above. We noted certain matters we have reported to the City’s management in the Management
Letter dated March 12, 2010. The City of Miami Gardens, Florida’s response to the findings identified in our audit is described in the accompanying schedule of findings and questioned
costs. We did not audit the City of Miami Gardens, Florida’s response and, accordingly, we express no opinion on it. This report is intended solely for the information and use of the
Mayor, City Commission, City Manager, management and specific legislative or regulatory bodies and is not intended to be, and should not be, used by anyone other than these specified
parties. Hollywood, Florida March 12, 2010
CITY OF MIAMI GARDENS, FLORIDA Schedule of Expenditures of Federal Awards and State Financial Assistance For the Year Ended September 30, 2009 SCHEDULE OF EXPENDITURES – FEDERAL PROGRAMS
* There were no Federal Program or State Project transfers to sub-recipients reported for the fiscal year ending September 30, 2009. ** Denotes funding through the American Recovery
and Reinvestment Act of 2009 (“ARRA”). *** Denotes major program/project for the Fiscal Year Ended September 30, 2009. -80-Federal Agency/Pass-Through Entity/Program Title CFDA Number
Contract Number FY 2009 Total Expenditures* U.S Department of Housing and Urban Development Indirect Programs -Passed Through Miami Dade County: Community Development Block Grant/Entitlement
Grant*** 14.218 CDSRI007HS $ 680,138 Community Development Block Grant/Entitlement Grant*** 14.218 CDR2007HS 294,095 Community Development Block Grant/Entitlement Grant*** 14.218 CDR20018HS
398 Community Development Block Grant/Entitlement Grant*** 14.218 CDSR2007CI 1,268 Community Development Block Grant/Entitlement Grant*** 14.218 B-08-MC-12-0052 1,215,023 Community Development
Block Grant/Entitlement Grant*** 14.218 CD53ICO350 120,335 Total passed through for program 14.218 2 ,311,257 Direct Programs: Community Development Block Grant /Brownfields Economic
Development Initiative 14.246 B-06-SP-FL-0209 10,000 Community Development Block Grant -ARRA Entitlement Grant 14.253** B-09-MY-12-0052 6,116 Neighborhood Stabilization Program*** 14.256
B-08-MN-12-0017 1 ,561,494 Homeless Prevention & Rapid Re-Housing Program 14.257** S-09-MY-12-0027 4,186 Total U.S. Department of Housing & Urban Development 3 ,893,053 U.S Department
of Justice Direct Programs: Edward Byrne Memorial Formula Grant 16.579 2008-DJ-BX-0354 52,408 Bulletproof Vest Partnership Program 16.607 N/A 11,084 Public Safety Partnership and Community
Policing Grant 16.710** 2008-CKWX-0507 138,295 Total U.S. Department of Justice 2 01,787 U.S Department of Homeland Security Indirect Programs -Passed Through the Miramar Police Department
Urban Area Security Initiative 97.008 07DS-SN-11-16-02-259 18,121 Urban Area Security Initiative 97.008 08DS-62-11-16-02-296 97,922 Urban Area Security Initiative 97.008 09DS-48-11-16-02-448
481,275 Total U.S. Department of Homeland Security 5 97,318 U.S Department of Transportation Indirect Programs -Passed Through the State of Florida Department of Transportation State
and Community Highway Safety 20.600 APK01 19,880 Occupant Protection Incentive Grant 20.602 APK00 22,138 Total U.S. Department of Transportation 4 2,018 Total Expenditures of Federal
Awards $ 4 ,734,176
CITY OF MIAMI GARDENS, FLORIDA Schedule of Expenditures of Federal Awards and State Financial Assistance For the Year Ended September 30, 2009 SCHEDULE OF EXPENDITURES – STATE PROJECTS
* There were no Federal Program or State Project transfers to subrecipients reported for the fiscal year ending September 30, 2009. *** Denotes major program/project for the Fiscal Year
Ended September 30, 2009. -81-State Agency/Project Title CSFA Number Contract /Grant Number Contract Expenditures FY 2009 Expenditures* Florida Housing Finance Corporation Direct Projects:
State Housing Initiatives Partnership ("SHIP") Program 52.901 N/A $ 3 61,901 Florida Department of Environmental Protection Direct Projects: Florida Recreation Development Assistance
Program 37.017 F07171 1 70,000 Statewide Surface Water Restoration and Wastewater Projects*** 37.039 LP6753 $ 5 42,469 Statewide Surface Water Restoration and Wastewater Projects***
37.039 LP6754 9 1,158 Statewide Surface Water Restoration and Wastewater Projects*** 37.039 LP8945 4 7,210 Total Project 37.039 6 80,837 Total Florida Department of Environmental Protection
8 50,837 Florida Department of Transportation Direct Projects: Florida Highway Beautification Council 55.003 42304217401 1 3,714 Florida Department of Community Affairs Direct Projects:
Emergency Management Programs 52.008 07-CI-5R-11-23-02-138 6 ,177 Total Expenditures of State Financial Awards $ 1,232,629
CITY OF MIAMI GARDENS, FLORIDA Notes to the Schedule of Expenditures of Federal Awards and State Financial Assistance For the Year Ended September 30, 2009 -82-NOTE 1 – BASIS OF PRESENTATION
The accompanying Schedule of Expenditures of Federal Awards and State Financial Assistance (the “Schedule”) includes the federal grant and State project activity of the City of Miami
Gardens, Florida (the “City”). The information in this schedule is presented in accordance with the requirements of the Office of Management and Budget (OMB) Circular A-133, Audits of
States, Local Governments, and Non-Profit Organizations and the rules of the State of Florida Department of Financial Services. For purposes of the Schedule, federal and state awards
include all grants and contracts entered into directly between the City and agencies and departments of the federal government and State of Florida and pass-through agencies, as applicable.
The City did not transfer awards to subrecipients during the fiscal year ending September 30, 2009. The awards are presented and classified into major program categories in accordance
with the provisions of OMB Circular A-133, Audits of States, Local Governments, and Non-Profit Organizations and Florida Statutes, Chapter 215.97. The Schedule represents the entire
Federal grant and State project awards of the City of Miami Gardens, Florida (the “City”) and is presented on the modified accrual basis of accounting. NOTE 2 – CATALOG OF FEDERAL DOMESTIC
ASSISTANCE (CFDA) NUMBERS /CATALOG OF STATE FINANCIAL ASSISTANCE (CSFA) NUMBERS The federal program titles and CFDA numbers were obtained from the federal or pass-through grantor or
the 2009 Catalog of Federal Domestic Assistance. The state project titles and CFSA numbers were obtained from the Catalog of State Financial Assistance issued by the Department of Financial
Services, the project contract or the grantor or pass-through entity. NOTE 3 – CONTINGENCY Amounts received or receivable from grantor agencies are subject to audit and adjustment by
those agencies. Disallowed claims, if any, including amounts already received, might constitute a liability of the City for the return of those monies. In the opinion of management,
all grant expenditures were in compliance with the terms of the grant agreements and all applicable federal and state laws and regulations. NOTE 4 – RELATIONSHIP TO COMPREHENSIVE ANNUAL
FINANCIAL REPORT Amounts reported in the accompanying Schedule of Expenditures of Federal Awards and State Financial Assistance agree to amounts reported within the City’s Comprehensive
Annual Financial Report (“CAFR”), except for the Community Development Block Grant (CDBG) Program. Amount reported for the CDBG in the accompanying schedule of expenditures of federal
awards is $34,718 less than the amount reported with the City’s CAFR. This is due to timing differences in reporting of payroll expenditures. NOTE 5 – RELATIONSHIP TO FEDERAL FINANCIAL
REPORTS Amounts reported in the accompanying Schedule of Expenditures of Federal Awards and State Financial Assistance agree with amounts reported in the available federal and state
financial reports.
CITY OF MIAMI GARDENS, FLORIDA Summary Schedule of Findings and Questioned Costs For the Year Ended September 30, 2009 -83-SECTION I – SUMMARY OF AUDITOR’S RESULTS Financial Statements
Type of Auditors’ report issued: Unqualified Internal control over financial reporting: • Material weakness(es) identified? __ ___yes __ X __No • Significant deficiency(ies) identified
that are Not considered to be material weakness(es)? ___ __yes _X__ No Noncompliance material to financial statements noted? _____yes ___X__ No Federal and State Awards Internal control
over major programs: • Material weakness(es) identified? _____yes ___X__ No • Significant deficiency(s) identified that are Not considered to be material weakness(es)? _____yes ___X__
No Type of auditors’ report issued on compliance for major federal programs and state projects: Unqualified Any audit findings disclosed that are required to be reported in Accordance
with section 510(a) of OMB Circular A-133 or Under Chapter 10.557? ___X__yes _____ No Identification of programs /projects tested as major programs /projects: Federal Program /State
Project Federal CFDA/State CFSA No. Federal Program Community Development Block Grant Program for Entitlement Communities 14.218 Neighborhood Stabilization Grant 14.256 State Projects
State Housing Initiatives Partnership (“SHIP”) Program 52.901 Statewide Surface Water Restoration and Wastewater Projects 37.039 Dollar threshold used to distinguish between Type A and
Type B Federal Programs /State Projects: $300,000 /$300,000 Auditee qualified as low-risk auditee pursuant to OMB Circular A-133? _____yes ___X__ No
CITY OF MIAMI GARDENS, FLORIDA Summary Schedule of Findings and Questioned Costs For the Year Ended September 30, 2009 -84-SECTION II – FINANCIAL STATEMENT FINDINGS In connection with
our audit, identified the following condition and that is required to be reported in accordance with Government Auditing Standards. No. 2009-01 Recording of Journal Entries Criteria:
All transactions recorded in the City’s financial system should be adequately supported by documentation demonstrating the entries have been properly reviewed, approved, entered into
the system and classified. Further, duties should be adequately segregated to ensure that individuals are not able to perform authorization and recording functions for posted transactions.
Condition: We noted the following weaknesses in the controls governing journal entries booked into the financial system: 1. Support could not be provided for all manual entries made
and recorded in the system. 2. Journal entries were made that were not supported by evidence of approval. 3. There were inadequate controls to ensure the proper segregation of duties
for journal entries tasks. For example, the same individual could record and release an entry to record the transaction in the system. Therefore, there was no assurance that all entries
were accurately coded and entered. Cause: Effective policies and procedures are not in place to ensure the propriety or completeness of journal entries. Specifically, there were not
effective processes in place to ensure that journal entries were properly prepared, supported, approved and monitored. Also, system controls were not in place to ensure proper segregation
of duties related to the preparation and posting of journal entries. Effect: Because the financial system is the source for the City’s financial statements, lack of adequate control
over, and the ability to track, journal entries entered into the system may result in misstated financial statements and the recording of certain rights or obligations that are not actually
attributable to the City. Recommendation: The City should develop effective policies and procedures that will, 1. ensure the proper preparation of journal entry forms, either electronically
or manually; 2. ensure that all routine or recurring journal entries are properly prepared and posted each month and that all journal entries are properly maintained; 3. strengthen controls
over the journal entry review and approval process to ensure that all journal entries are complete, accurate, properly supported and approved prior to posting in the general ledger;
and,
CITY OF MIAMI GARDENS, FLORIDA Summary Schedule of Findings and Questioned Costs For the Year Ended September 30, 2009 -85-4. ensure journal entry procedures are adequately segregated
so that the same individual who enters an entry is not also responsible for approving the entry and that all approvals are properly documented, either in the IT environment or otherwise.
Management’s Response: Since the Finance Department has limited staff for all functions, the department will implement a procedure that all entries written by the accountants will have
to be approved and posted to the accounting system by the Assistant Finance Director/Controller or Finance Director, and any entries that is written by the Assistant Finance Director/Controller
will be approved by the Finance Director or vice versa. Department will also ensure backup exists for all entries unless if it is a reclassification, then, a reference number or posting
number will not be noted.
CITY OF MIAMI GARDENS, FLORIDA Summary Schedule of Findings and Questioned Costs For the Year Ended September 30, 2009 -86-SECTION III – FINDINGS and QUESTIONED COSTS of MAJOR FEDERAL
PROGRAMS In connection with our audit, we noted the following noncompliance related to Major Federal Programs as required to be reported by OMB Circular A-133. No. 2009-02 CFDA No. 14.218
Questioned Costs: None Classification: Reportable Condition – Compliance – Major Programs Compliance Requirements: Reporting Criteria: Per grant agreements, the City must submit a "Quarterly
Expenditure and Project Report" for the CDBG programs to its pass-through grantor, Miami Dade County. In addition, the contracts require that the City report, “… expenditure information
based on approved budgeted line items to reflect all costs incurred during the reporting period.” Condition: Reporting Compliance Requirements were not met for the CDBG Disaster Recovery
and Façade Restoration Programs. During compliance testing, we noted the following reports were not available for auditor’s review: Disaster A and B, 4th qtr. 2008 (Oct. – Dec. 2008)
and 1st qtr. 2009 (Jan. – Mar. 2009) and Façade Restoration Program, 1st qtr. 2009 (Jan. – Mar. 2009). Cause: The 2008 4th quarter reports for Disaster A & B and the 2009 1st quarter
reports for Disaster A & B, as well as the Façade Restoration Program were not completed due to staff turnover in the Community Development Department. The person/position to whom this
responsibility was assigned changed during this time period and these reports were not completed as a result. Effect: The City was noncompliant with pass through entity agreements and
could potentially incur the risk of a loss of the federal funding. In addition, the City will be required to obtain a written statement from Auditors to confirm that noncompliance issues
have been cleared. Recommendation: Required fiscal and program reports should be submitted to the grantor agency timely pursuant to the City’s pass through agreement. Reports should
be accurate, complete, and available for review for compliance verification purposes. Management Response: Community Development staff has submitted quarterly reports for each activity
above starting in the 2nd quarter of 2009. It should be noted that the accomplishments carried out during the period for when the reports were not submitted were reflected in the 2nd
quarterly report of 2009. Further, the funding agency (Miami Dade County Office of Community and Economic Development) found the submission of our reports to be satisfactory in terms
of contract compliance.
CITY OF MIAMI GARDENS, FLORIDA Summary Schedule of Findings and Questioned Costs For the Year Ended September 30, 2009 -87-SECTION IV – FINDINGS and QUESTIONED COSTS of MAJOR STATE PROJECTS
NONE NOTED. SECTION V – SUMMARY SCHEDULE OF PRIOR AUDIT FINDINGS No Summary Schedule of Prior Audit Findings is required because there were no prior audit findings required to be reported
for internal control over financial reporting or on compliance or other matters in accordance with Government Audit Standards or for compliance and internal control over compliance as
required to reported pursuant to OMB Circular A-133 or Chapter 10.550, Rules of the Auditor General. .
-88-INDEPENDENT AUDITOR’S LETTER TO MANAGEMENT IN ACCORDANCE WITH THE RULES OF THE AUDITOR GENERAL OF THE STATE OF FLORIDA Honorable Mayor and Members of The City Council The City of
Miami Gardens, Florida We have audited the financial statements of the City of Miami Gardens, Florida, as of and for the fiscal year ended September 30, 2009, and have issued our report
thereon dated March 12, 2010. We conducted our audit in accordance with auditing standards generally accepted in the United States of America; the standards applicable to financial audits
contained in Government Auditing Standards, issued by the Comptroller General of the United States; and OMB Circular A-133, Audits of States, Local Governments, and Non-Profit Organizations.
We have issued our Independent Auditor's Report on Compliance and Internal Control over Financial Reporting, Independent Auditor's Report on Compliance and Internal Control over Compliance
Applicable to each Major Federal Program and State Project, and Schedule of Findings and Questioned Costs. Disclosures in those reports and schedule, which
are March 12, 2010, should be considered in conjunction with this management letter. Additionally, our audit was conducted in accordance with Chapter 10.550, Rules of the Auditor General,
which governs the conduct of local governmental entity audits performed in the State of Florida. This letter includes the following information, which is not included in the aforementioned
auditor’s reports or schedule: ?? Section 10.554(1)(i)1., Rules of the Auditor General, requires that we determine whether or not corrective actions have been taken to address findings
and recommendations made in the preceding annual financial audit report. The status of those findings is presented below under “Prior Year Findings and Recommendations”. ?? Section 10.554(1)(i)2.,
Rules of the Auditor General, requires our audit to include a review of the provisions of Section 218.415, Florida Statutes, regarding the investment of public funds. In connection with
our audit, we determined that the City of Miami Gardens complied with Section 218.415, Florida Statutes. ?? Section 10.554(1)(i)3., Rules of the Auditor General, requires that we address
in the management letter any recommendations to improve financial management. See “Current Year Findings and Responses” presented below. ?? Section 10.554(1)(i)4., Rules of the Auditor
General, requires that we address violations of laws, regulations, contracts or grant agreements, or abuse that have occurred, or are likely to have occurred, that have an effect on
the determination of financial statement amounts that is less than material but more than inconsequential. In connection with our audit, we noted no such matters.
MANAGEMENT LETTER IN ACCORDANCE WITH THE RULES OF THE AUDITOR GENERAL OF THE STATE OF FLORIDA -89-?? Section 10.554(1)(i)5., Rules of the Auditor General, provides that the auditor may,
based on professional judgment, report the following matters that are inconsequential to the determination of financial statement amounts, considering both quantitative and qualitative
factors: (1) violations of laws, regulations, contracts or grant agreements, or abuse that have occurred, or are likely to have occurred, and (2) control deficiencies that are not significant
deficiencies, including, but not limited to: (a) improper or inadequate accounting procedures (e.g., the omission of required disclosures from the annual financial statements); (b) failures
to properly record financial transactions; and (c) inaccuracies, shortages, defalcations, and instances of fraud discovered by, or that come to the attention of, the auditor. In connection
with our audit, we noted no such matters. ?? Section 10.554(1)(i)6., Rules of the Auditor General, requires that the name or official title and legal authority for the primary government
and each component unit of the reporting entity be disclosed in this management letter, unless disclosed in the notes to the financial statements. The required information is disclosed
in the City of Miami Gardens September 30, 2009 notes to the financial statements. ?? Section 10.554(1)(i)7.a., Rules of the Auditor General, requires a statement be included as to whether
or not the local governmental entity has met one or more of the conditions described in Section 218.503(1), Florida Statutes, and identification of the specific condition(s) met. In
connection with our audit, we determined that the City of Miami Gardens did not meet any of the conditions described in Section 218.503(1), Florida Statutes. ?? Section 10.554(1)(i)7.b.,
Rules of the Auditor General, requires that we determine whether the annual financial report for the City of Miami Gardens for the fiscal year ended September 30, 2009, filed with the
Florida Department of Financial Services pursuant to Section 218.32(1)(a), Florida Statutes, is in agreement with the annual financial audit report for the fiscal year ended September
30, 2009. As of the date of this Management Letter, the City of Miami Gardens had not submitted the annual financial report to the Florida Department of Financial Services. ?? Pursuant
to Sections 10.554(1)(i)7.c. and 10.556(7), Rules of the Auditor General, we applied financial condition assessment procedures as of September 30, 2009. It is management’s responsibility
to monitor the City of Miami Gardens’ financial condition, and our financial condition assessment was based in part on representations made by management and the review of financial
information provided by same.
MANAGEMENT LETTER IN ACCORDANCE WITH THE RULES OF THE AUDITOR GENERAL OF THE STATE OF FLORIDA -90-Current Year Findings and Responses: REF. Statements of Condition and Recommendations
09-ML-01 Condition: Bank reconciliations were not performed properly or timely throughout the year for all accounts. Further, for reconciliations performed during the year prior to the
hiring of the new Finance Director, there appeared to be “plugs” in the reconciliations, which were unexplained. We noted that, as of the time of our audit, all reconciliations had been
performed, or re-performed, for the period ending September 30, 2009. Recommendation: The City should continue performing proper bank account reconciliations. All reconciliations should
be performed within 30 days of receipt of the statements. These reconciliations should be signed and dated by the preparer and reviewed and approved by an appropriate supervisor. Management’s
Response: The Finance Department will assign the bank account reconciliation to a designated staff and to be reviewed and approved by the Finance Director. 09-ML-02 Condition: We noted
the following items related to written policy and procedures manuals for the City: 1. Although the City had comprehensive policies, it did not have updated procedures detailing how to
achieve the policy objectives. Further, for the policies promulgated, there was no functioning system to ensure to ensure that the procedures were actually followed. See also 09-ML-03
below for additional detail related to the Purchasing Card policy and procedures. 2. There was not a formal policy and related procedures governing the identification of areas that may
represent a risk for fraud and the steps to be followed when fraud, or potential fraud, is identified. Recommendation: Policies and procedures help ensure that management directives
are carried out and represent an integral element of the Control Activities component of internal control. Control activities occur throughout the organization at all levels in all functions
and include such activities as approvals, authorizations, verifications, reconciliations, reviews of operating performance, security of assets, segregation of duties, etc. To help ensure
strong internal controls over asset stewardship, financial reporting, and compliance with laws and regulations, we recommend that the City formalize a system to ensure compliance with
documented policy and procedures. The City should also ensure that employees are not only cognizant of, and have access to, relevant policies and procedures, but that they acquire adequate
training to ensure a thorough understanding of the specific requirements and the results of noncompliance with these requirements. Formal training should be provided for the subject
areas that represent a higher risk for the City, e.g., travel claims, cash receipts processing, journal entries, disbursement processing, authorization requirements, etc. All levels
of City personnel should be included in the training process. Periodic assessments should be performed to confirm that all procedures have been placed in operation, are properly performed
and are functioning effectively.
MANAGEMENT LETTER IN ACCORDANCE WITH THE RULES OF THE AUDITOR GENERAL OF THE STATE OF FLORIDA Current Year Findings and Responses continued -91-REF. Statements of Condition and Recommendations
We also recommend that the City develop and implement a process to assist in identifying areas representing a high risk for fraud, waste and abuse of public resources. Formal procedures
should be in place detailing the risk assessment performed, the procedures for monitoring those activities and the detailed measures to be taken in the event that significant errors
or irregularities are identified. Such procedures should specifically discuss the reporting of suspected irregularities and the actions that will be taken in regards to the investigation
of such allegations. Further, if fraudulent activities are identified, the procedures should dictate the specific steps to be taken in regards to the employees involved. Management’s
Response: Staff will prepare procedures that will accompany the established comprehensive policies to ensure internal controls be established. Due to limited staff and half a fiscal
year has passed, staff will also attempt to assess and identify high risk area in FY 2010 by visiting all departments that generate revenue and understand their process of how revenues
are being recognized. The departments but not limited to are Building, Recreation, and Police. Once the risk areas are identified policy and procedures will be established but this may
not be able to accomplish until FY 2011. Currently, if there is any suspicious of fraud, the City will automatically refer to the Police Department for investigations. 09-ML-03 Condition:
There were inadequate controls governing the City’s use of the Procurement cards (“P cards”). The items noted below are intended to be examples of the noted weaknesses and are not all-inclusive:
1. Compliance with the requirements of the City’s Policy and Procedures for Procurement cards was not followed, not documented, or both. 2. There appeared to be an excessive number of
cards issued to City employees. For one billing cycle alone, over 28 different users made purchases with the cards. 3. There were inadequate controls over the issuance, oversight and
use of the cards: a. Reconciliations to detailed support were not performed by the Department Directors prior to the payment of the card statements. b. It did not appear that the credit
limits were enforced, or as if Departmental limits were documented. c. There was no documentation that the Department Directors were monitoring cardholder’s activities on a “daily or
weekly basis”. d. There was no system in place to ensure that the cards for terminated employees, or lost or stolen cards, were timely reported and cancelled. e. There was no evidence
that “designated representatives” authorized card charges and verified the availability of funds prior to approval/payment or that all monthly charges were reviewed with the supervisor/representative
4. Reconciliations and substantiation of the legitimacy and accuracy of charges on the card statements were not performed prior to payments being made to the card vendor. Further, during
the fiscal year, the card vendor was allowed to directly charge payment for monthly billings to the City’s bank account. Therefore, it is likely that the City paid for purchases for
which it was not liable, including for duplicate, incorrect and unallowable amounts.
MANAGEMENT LETTER IN ACCORDANCE WITH THE RULES OF THE AUDITOR GENERAL OF THE STATE OF FLORIDA Current Year Findings and Responses continued -92-REF. Statements of Condition and Recommendations
5. Although there were reportedly limits as to the vendors for which the cards could be used, these limits did not appear to be stringent enough to effectively control unallowable purchases.
For example, restaurants, supermarkets and fast food chains routinely appeared as vendors for which purchases were made. These types of vendors are typically high risk for purchasing
abuse, particularly without adequate oversight or documentation of the purpose for purchases. Recommendation: The City must gain control over the issuance, assignment of accountability
for stewardship and the cardholder charges made through the P cards. If it appears that cardholders, supervisors/representatives or Department Directors will not be held accountable
or if adequate controls cannot actually be placed in operation, the cards should be discontinued. One of the purposes of the P cards was, “…to reduce the time spent by Purchasing and
Accounts Payable personnel in processing low dollar transactions.” However, because the amounts charged were not being reconciled pursuant to the required procedures, the Finance Department
had to spend an excessive amount of time attempting to reconcile the amounts. Without adequate, written support for the public purpose for purchases made through the P cards, the City
runs the risk of the appearance, if not actual, misuse of public monies. Specifically, while a purchase may have a justifiable and valid public purpose, without the documentation to
support that purpose, a purchase may be interpreted by the public as inappropriate. The existing procedures were also intended to, “ensure that the City bears no legal liability for
the inappropriate use of a procurement card.” However, because of the lack of accountability and because the card vendor was allowed to directly charge payment for monthly billings to
the City’s bank account, it is likely that City paid for purchases for which it was not actually liable. For example, when the Finance Department performed comprehensive reconciliations,
duplicate charges and payments were noted. It is imperative that the Departments responsible for the issued cards monitor the use and perform monthly reconciliations prior to payments
being made to the card vendor. Each employee who has been delegated the responsibility for a P card should be held accountable for any unsubstantiated charges. In addition, the Finance
and Purchasing Departments must be allowed the effective authority to take necessary action for cards that are not used in compliance with the City’s procedures. Management’s Response:
Management has reviewed and amended the P-card policy that provides better internal control in January 2010. All users must submit the credit card purchases within 5 days of transactions.
Any violators may result in revoking future use of p-card. Finance Department has implemented new procedure at the end of January 2010. This procedure will automatically download all
p-card transactions from the merchant data base and staff will reconcile all transactions every month. Finance staff will approach the appropriate departments if there are any missing
transactions. Once it is reconciled, the information will be uploaded to the City’s accounting system. This will avoid any duplication of payments. Management is currently reviewing
the listing for all p-card users and will attempt to reduce the number of authorized users.
MANAGEMENT LETTER IN ACCORDANCE WITH THE RULES OF THE AUDITOR GENERAL OF THE STATE OF FLORIDA Current Year Findings and Responses continued -93-REF. Statements of Condition and Recommendations
09-ML-04 Condition: There were inadequate controls governing the payment of the employees’ portions of benefit payments. For example, payments were made to the health insurance carrier
without reconciliations to ensure that all amounts that should have been deducted from payroll for the employee’s portion of insurance had been properly deducted prior to payment to
the carrier. As a result, the City paid the entire portion of the premium, including the employee’s share. Recommendation: Proper reconciliations should be performed and reviewed prior
to payments being made to ensure that the payments represent a true liability of the City. Management’s Response: Human Resources Department has already assigned a staff member in their
department to perform the insurance reconciliations monthly and will forward such reconciliations to the Finance Department once they are completed. 09-ML-05 Condition: Batch control
totals were not used to reconcile transactions entered into the accounting system with the transactions processed. Therefore, there was inadequate assurance that all transactions that
were entered into the system were properly processed or that those transactions were properly coded/classified. Recommendation: When a batch processing system is used, it is imperative
that batch control totals are used to reconcile items input with the supporting documentation and the transactions processed. The proper use of batch control totals helps to ensure that
all transactions are properly entered, classified, and reported. Management’s Response: Policy has already been established and implemented in October 2009. Currently, all batch control
totals and supporting documentation are submitted to the Finance Director who performs the review and posts the transactions to the City’s accounting system. 09-ML-06 Condition: We noted
the the following for the City’s Information Technology (“IT”) systems: 1. Back up data was not adequately safeguarded in an off-site location (Back up data was stored at City facilities
rather than a more remote location). 2. The system modules were implemented without adequate user testing resulting in certain financial recording and reporting and other user needs
that were not addressed by the current system configurations. All modules of the system were implemented extremely quickly, and, as a result, there was inadequate time to perform a comprehensive
needs assessment or testing of the applications. Recommendation: We noted that the City’s Information Technology Department was in the process of addressing the above items. Specifically,
plans were already in progress to locate and implement a secure location for off-site backup data storage. Further, the City was contracting for an expert consultant to assist in assessing
user needs and developing the plan required to perform system changes to address those needs. The IT Department should continue their efforts in addressing the above issues and finalize
MANAGEMENT LETTER IN ACCORDANCE WITH THE RULES OF THE AUDITOR GENERAL OF THE STATE OF FLORIDA Current Year Findings and Responses continued -94-REF. Statements of Condition and Recommendations
these projects. Management’s Response: The City currently back up disc, to disc to tape. The tapes are stored about a mile away from the site, as we exchange the tapes from our two locations.
We are currently working with procurement to find a place for storing our media. This process will be completed by June of 2010. We are also in the process of seeking a quicker more
advanced way of backups using virtualization and de-duplication. This is a more expensive solution and although we will start this year, we will not be able to co-locate our data at
a remote site until next fiscal year. The City have noticed issues with our ERP system that are the result of inadequate user training and improper original setup. During the week of
Mar 22 thru Mar 26, we had Tyler Technologies (our ERP vendor) come on-site to do an assessment of all departments using EDEN. Once completed, the assessment will be the catalyst for
an action plan that would involve additional training; to various departments using various modules, for setup of various modules, for instructing staff on how to sustain the system.
Tyler technologies are due to deliver this assessment by April 2, 2010. We will devise a plan for begin correcting the issues and begin implementing soon after that time.
-95 -Prior Year Findings and Recommendations: REF. Prior Year Finding and Recommendation 08-ML-01 Status: Not Implemented Condition: During audit fieldwork, our payroll testing revealed
several personnel files were not current or maintained updated documentation. Our testing sample demonstrated incomplete or inadequate information in the personnel files. For example:
We noted several employees received salary increases that were not properly documented in the personnel file. We compared the salary information, in the files, to the report provided
from the Eden system. The information within the payroll system was not current compared to the employee file. We also noted several personnel files did not maintain the accurate recording
of personal time off (PTO). For example: The file referenced a request for PTO that was not reflected in the Eden system. The requests were added to the files but were not notated to
suggest whether or not the time was actually taken. It is possible the employee did not take the requested day off because the time was not available, not enough PTO, or they used a
sick day. Recommendation: We recommend the HR department implement a procedure to ensure each Department submits daily, monthly, quarterly or annual PTO reports for employees. It is
important for the HR department to monitor and keep track of the employee’s activity throughout the employment term. We also recommend the City implement a taken or not taken procedure
for PTO requests. It is imperative, for HR to notate the request form in each employee’s file. This procedure will ensure the files maintain current and updated information. This will
reduce the risk of miscalculation of PTO. We suggest the City perform quarterly updates reconciling the PTO time on Eden to the PTO time in the personnel file for each employee to ensure
the files support the system’s recordings. Auditor’s Note for the fiscal year ending September 30, 2009: Based on discussions with Management, this finding has not been corrected. Auditors
will followup on the status of the comment during the audit for the fiscal year ending 2010. If the status remains uncorrected, it is likely the classification of the finding will be
elevated to inclusion in the Schedule of Findings and Questioned Costs. Management’s Response: Paid time off accrual is automatically performed by the City’s payroll software (Eden system),
the bi-weekly payroll process will deduct the hours used by the personnel. The City has executed an agreement with Telestaff in FY 2010 to implement the time attendance system for Police
sworn personnel. This software will accurately track employee’s time off and will integrate with the City’s payroll software (Eden). Currently employee has access on line to view their
accrual time on the web either through Leave usage or pay check record and staff has been reporting any discrepancy to Finance. The City has 600 employees, and will not be able to accommodate
the recommendation from the auditor to notate each request form in the employee’s file and perform reconciliation on the Eden’s system compared to the personnel file. However, at each
payroll processing, Finance will confirm that all paid time off requests are input in Eden during payroll processing by comparing the
-96 -REF. Prior Year Finding and Recommendation leave forms submitted by the department to the Leave Report that can be generated from the Eden system after the payroll was processed.
Any discrepancy will be corrected in the following payroll. Further, all leave requests will be scan in by pay period and can be easily searchable using the employee first or last name.
Pursuant to Chapter 119, Florida Statutes, this management letter is a public record and its distribution is not limited. Auditing standards generally accepted in the United States of
America require us to indicate that this letter is intended solely for the information and use of the City of Miami Gardens, members of the City Commission, management, the Florida Auditor
General, federal and state awarding agencies and pass-through entities, and is not intended to be, and should not be, used by anyone other than these specified parties. We would like
to thank the management and staff of the City of Miami Gardens for their assistance and courtesy courtesy during the engagement. Please feel free to contact us with any questions or
comments, as we would be pleased to meet with you at your convenience. Harvey, Covington & Thomas, LLC March 12, 2010