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HomeMy WebLinkAboutMarch 24, 2010 City Council Meeting CITY OF MIAMI GARDENS CITY COUNCIL MEETING AGENDA Meeting Date: March 24 2010 1515 NW 167th St., Bldg. 5, Suite 200 Miami Gardens, Florida 33169 Next Regular Meeting Date: April 14, 2010 Phone: (305) 622-8000 Fax: (305) 622-8001 Website: www.miamigardens-fl.gov Time: 7:00 p.m. Mayor Shirley Gibson Vice Mayor Aaron Campbell Jr. Councilwoman Barbara Watson Councilman André Williams Councilman Melvin L. Bratton Councilwoman Sharon Pritchett Councilman Oliver G. Gilbert III City Manager Dr. Danny O. Crew City Attorney Sonja K. Dickens, Esq. City Clerk Ronetta Taylor, MMC City of Miami Gardens Ordinance No. 2007-09-115 requires all lobbyists before engaging in any lobbying activities to register with the City Clerk and pay an annual fee of $250.00. This applies to all persons who are retained (whether paid or not) to represent a business entity or organization to influence “City” action. “City” action is broadly described to include the ranking and selection of professional consultants, and virtually all-legislative, quasi-judicial and administrative action. All not-for-profit organizations, local chamber and merchant groups, homeowner associations, or trade associations and unions must also register however an annual fee is not required. (A) CALL TO ORDER/ROLL CALL (B) INVOCATION (C) PLEDGE OF ALLEGIANCE (D) APPROVAL OF MINUTES D-1) Regular City Council Minutes – February 24, 2010 Regular City Council Agenda (E) ORDER OF BUSINESS (Items to be pulled from Consent Agenda at this time) March 24, 2010 Page 1 Page 1 of 115 Regular City Council Agenda March 24, 2010 Page 2 (F) SPECIAL PRESENTATIONS (5 minutes each) F-1) Councilman Gilbert – Miami Norland Lady Vikings State Basketball Champs F-2) City Manager Dr. Danny O. Crew -Black Bikers Association F-3) Mayor Gibson – Wertheim College of Medicine, FIU -Luther Brewster, Ph.D., Dir. NeighborhoodHELP and Virginia Harvin, RN, Community Outreach Coordinator F-4) Mayor Gibson -Proclamation –April as Water Conservation Month F-5) City Manager Dr. Danny O. Crew – City of Miami Gardens Employee of the Month (G) PUBLIC COMMENTS (H) ORDINANCE(S) FOR FIRST READING: (I) ORDINANCE(S) FOR SECOND READING/PUBLIC HEARING(S): I-1) AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, RELATING TO ELECTIONS, CALLING THE 2010 GENERAL AND SPECIAL ELECTIONS FOR THE CITY COUNCIL SEATS 2, 4, 6 AND PROPOSED CHARTER AMENDMENTS; SCHEDULING THE DAY, PLACE AND TIME OF THE ELECTION; PROVIDING FOR RUNOFF ELECTION, IF NECESSARY; PROVIDING FOR QUALIFICATION OF CANDIDATES; PROVIDING FOR CLOSE OF ELECTION BOOKS; APPROVING THE OFFICIAL BALLOT FORM; PROVIDING FOR NOTIFICATION; PROVIDING FOR ADOPTION OF REPRESENTATIONS; REPEALING ALL ORDINANCES IN CONFLICT; PROVIDING A SEVERABILITY CLAUSE; PROVIDING AN EFFECTIVE DATE. (SPONSORED BY THE CITY CLERK) (J-1) CONSENT AGENDA J-1) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE CITY MANAGER AND CITY CLERK TO EXECUTE AND ATTEST, RESPECTIVELY, THAT CERTAIN AGREEMENT WITH THE FLORIDA DEPARTMENT OF TRANSPORTATION ATTACHED HERETO AS EXHIBIT “A;” AUTHORIZING THE CITY MANAGER TO ACCEPT A GRANT IN THE AMOUNT OF TWENTY THOUSAND DOLLARS ($20,000.00) TO BE USED FOR THE MIAMI GARDENS POLICE DEPARTMENT CHILD/PASSENGER SAFETY PROGRAM; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING AN Page 2 of 115 Regular City Council Agenda March 24, 2010 Page 3 EFFECTIVE DATE. (SPONSORED BY THE CITY MANAGER) J-2) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AMENDING RESOLUTION NO. 2009-65-1010 TO REDUCE THE COMMERCIAL BUILDING ALTERATION AND REPAIR PERMIT FEES; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING AN EFFECTIVE DATE. (SPONSORED BY THE CITY MANAGER) J-3) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, CONFIRMING COUNCILMAN OLIVER G. GILBERT III’S REAPPOINTMENT OF JOHN ZEIGLER TO THE COMMUNITY ADVISORY COMMUNITY FOR A THREE YEAR TERM, ENDING MARCH 24, 2013; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING AN EFFECTIVE DATE. (SPONSORED BY COUNCILMAN OLIVER G. GILBERT III) J-4) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, CONFIRMING COUNCILMAN OLIVER G. GILBERT III’S APPOINTMENT OF KARLYN R. HYLTON TO THE CARIBBEAN AFFAIRS ADVISORY COMMITTEE FOR A THREE YEAR TERM ENDING MARCH 24, 2013; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING AN EFFECTIVE DATE. (SPONSORED BY COUNCILMAN OLIVER G. GILBERT III) (K-1) RESOLUTIONS K-1) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE CITY MANAGER TO TAKE ANY AND ALL STEPS NECESSARY IN ORDER TO CREATE A “RESIDENT LABOR INCENTIVE PROGRAM,” WHEREBY THE CITY WILL PROVIDE A FINANCIAL INCENTIVE TO THE CITY’S PRIVATE CONTRACTORS WHO PERFORM BOARD-UP AND CLEAN-UP SERVICES IN THE CITY; AUTHORIZING THE CITY MANAGER TO TAKE ALL STEPS TO APPLY FOR EIGHTY THOUSAND DOLLARS ($80,000.00) FROM THE CITY’S PUBLIC SERVICE ALLOCATION OF COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING FROM FISCAL YEAR 2010/2011 FOR THIS PURPOSE; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING AN EFFECTIVE DATE. (SPONSORED BY COUNCILMAN ANDRÉ WILLIAMS) Page 3 of 115 Regular City Council Agenda March 24, 2010 Page 4 (M) REPORTS OF CITY MANAGER/CITY ATTORNEY/CITY CLERK M-1) City Manager Monthly Report (N) REPORTS OF MAYOR AND COUNCIL MEMBERS (O) WRITTEN REQUESTS, PETITIONS & OTHER WRITTEN COMMUNICATIONS FROM THE PUBLIC (P) ADJOURNMENT IN ACCORDANCE WITH THE AMERICAN WITH DISABILITIES ACT OF 1990, ALL PERSONS WHO ARE DISABLED AND WHO NEED SPECIAL ACCOMMODATIONS TO PARTICIPATE IN THIS MEETING BECAUSE OF THAT DISABILITY SHOULD CONTACT RONETTA TAYLOR, MMC, CITY CLERK (305) 622-8000 EXT./2228, NO LATER THAN 48 HOURS PRIOR TO SUCH PROCEEDINGS. TDD NUMBER 1-800-955-8771. ANYONE WISHING TO OBTAIN A COPY OF ANY AGENDA ITEM MAY CONTACT RONETTA TAYLOR, MMC, CITY CLERK (305) 622-8000 EXT. 2228. THE ENTIRE AGENDA PACKET CAN ALSO BE FOUND ON THE CITY’S WEBSITE AT www.miamigardens-fl.gov. ANYONE WISHING TO APPEAL ANY DECISION MADE BY THE CITY OF MIAMI GARDENS WITH RESPECT TO ANY MATTER CONSIDERED AT SUCH MEETING OR HEARING WILL NEED A RECORD OF THE PROCEEDINGS AND, FOR SUCH PURPOSE, MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. Page 4 of 115 Miami Gardens, Florida 33169 City of Miami Gardens Agenda Cover Memo Council Meeting Date: March 24, 2010 Item Type: Resolution Ordinance Other x Fiscal Impact: Yes No Ordinance Reading: 1st Reading 2nd Reading x x Public Hearing: Yes No Yes No x Funding Source: General Fund Advertising Requirement: Yes No x Contract/P.O. Required: Yes No RFP/RFQ/Bid #: X Sponsor Name Ronetta Ta City Clerk ylor, MMC Department: Office of the City Clerk Short Title: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, RELATING TO ELECTIONS, CALLING THE 2010 GENERAL AND SPECIAL ELECTIONS FOR THE CITY COUNCIL SEATS 2, 4, 6, AND PROPOSED CHARTER AMENDMENTS; SCHEDULING THE DAY, PLACE AND TIME OF THE ELECTION; PROVIDING FOR RUNOFF ELECTION, IF NECESSARY; PROVIDING FOR QUALIFICATION OF CANDIDATES; PROVIDING FOR CLOSE OF ELECTION BOOKS; APPROVING THE OFFICIAL BALLOT FORM; PROVIDING FOR NOTIFICATION; PROVIDING FOR ADOPTION OF REPRESENTATIONS; REPEALING ALL ORDINANCES IN CONFLICT; PROVIDING A SEVERABILITY CLAUSE; PROVIDING AN EFFECTIVE DATE. Staff Summary: The attached ordinance calls for the General Election for the City of Miami Gardens to take place on August 24, 2010, at which a Council member for Residential Area Seat 2 will be elected for a four (4) year term; a Council member for residential Area Seat 4, will be elected for a four (4) year term, and a Council member for at‐large seat 6, will be elected for a four (4) year term. Also at that election certain questions will be presented to the voters for approval. The Ordinance also provides for the closing of the election books (registered voters) to take place July 26, 2010. The qualifying dates for candidates will begin Tuesday, June 1, 2010 and end Tuesday June 8 2010, at 4:00 p.m. sharp! A Run‐Off Election, if necessary will take place Tuesday, November 2, 2010. ITEM I-1) ORDINANCE FIRST READING/PUBLIC HEARING Calling the 2010 General & Special Election Page 5 of 115 1515 NW 167 Street, Building 5 Suite 200 Miami Gardens, Florida 33169 Proposed Action: That the City Council approves the ordinance calling for the City of Miami Gardens General Election for Tuesday, August 24, 2010. Attachment: Attachment A: City of Miami Gardens Polling Places Attachment B: Sample Ballot Page 6 of 115 Ordinance No. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, RELATING TO ELECTIONS, CALLING THE 2010 GENERAL AND SPECIAL ELECTIONS FOR THE CITY COUNCIL SEATS 2, 4, 6 AND PROPOSED CHARTER AMENDMENTS; SCHEDULING THE DAY, PLACE AND TIME OF THE ELECTION; PROVIDING FOR RUNOFF ELECTION, IF NECESSARY; PROVIDING FOR QUALIFICATION OF CANDIDATES; PROVIDING FOR CLOSE OF ELECTION BOOKS; APPROVING THE OFFICIAL BALLOT FORM; PROVIDING FOR NOTIFICATION; PROVIDING FOR ADOPTION OF REPRESENTATIONS; REPEALING ALL ORDINANCES IN CONFLICT; PROVIDING A SEVERABILITY CLAUSE; PROVIDING AN EFFECTIVE DATE. WHEREAS, Section 5, Article V, of the City Of Miami Gardens’ Charter provides that a general election shall be held in each even-numbered year, on the day of the first state primary election, or if none is held in any such year, on the first Tuesday, following the second Monday in September, and WHEREAS, Section 8.5(5), Article VIII, of the City of Miami Gardens’ Charter provides for the transition and the initial election of the City Council, and WHEREAS, a State-wide Election will take place on August 24, 2010, and WHEREAS, state law requires election books to close thirty (30) days prior to the election, which is July 26, 2010, NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA: SECTION 1. ADOPTION OF REPRESENTATIONS: The foregoing Whereas Clauses are hereby ratified and confirmed as being true, and the same are hereby made a specific part of this Ordinance. SECTION 2. ELECTION: The 2010 General and Special Elections for the City of Miami Gardens will be held on Tuesday, August 24, 2010. On that date, one council Page 1 Page 7 of 115 Ordinance No. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 member representing residential area seat two (2), will be elected to serve for a four (4) year term; one council member representing residential area seat four (4), will be elected to serve for a four (4) year term; and one council member representing at-large seat six (6), will be elected to serve a four (4) year term; as well as any proposed Charter amendments. SECTION 3. RUNOFF ELECTION. The 2010 Runoff Election, if necessary for the City of Miami Gardens will be held on Tuesday, November 2, 2010. SECTION 4. QUALIFYING: The qualifying period for the election shall open Tuesday, June 1, 2010, at 9:00 a.m., and close precisely at 4:00 p.m., on Tuesday, June 8, 2010. Candidates shall qualify at the Office of the City Clerk, 1515 NW 167th Street, Building 5, Suite 200, City of Miami Gardens, Florida 33169 SECTION 5. POLLING PLACES: Voting shall be conducted at locations listed on Exhibit “A”. All polls shall open precisely at 7:00 a.m., and close precisely at 7:00 p.m. SECTION 6. OFFICIAL BALLOT: The official ballot for the 2008 Election is in substantial form as the Ballot annexed to this ordinance as Exhibit “B”. SECTION 7. VOTER REGISTRATION: The election books shall close Monday, July 26, 2010.. SECTION 8. NOTIFICATION: The City Clerk shall publish notice of such general election once a week for four consecutive weeks next preceding the general election in a newspaper of general circulation in Miami Gardens. The notice shall contain the date, time, and place of the general election and identify the Council Seats to be voted for. Page 2 Page 8 of 115 Ordinance No. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 SECTION 8. CONFLICT: All ordinances or Code provisions in conflict herewith are hereby repealed. SECTION 10. SEVERABILITY: If any section, subsection, sentence, clause, phrase or portion of this Ordinance is for any reason held invalid or unconstitutional by any court of competent jurisdiction, such portion shall be deemed a separate, distinct and independent provision and such holding shall not affect the validity of the remaining portions of this Ordinance. SECTION 11. EFFECTIVE DATE: This Ordinance shall become effective immediately upon its final passage. PASSED ON FIRST READING ON THE 10th DAY OF MARCH, 2010. ADOPTED AND PASSED BY THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS AT ITS REGULAR MEETING HELD ON THE ____ DAY OF MARCH, 2010 __________________________________ SHIRLEY GIBSON, MAYOR ATTEST: __________________________ _______ RONETTA TAYLOR, MMC, CITY CLERK Reviewed by SONJA K. DICKENS, ESQ. City Attorney SPONSORED BY: Ronetta Taylor, MMC, City Clerk MOVED BY: SECONDED BY: VOTE: 31 Mayor Shirley Gibson _ (Yes) (No) 32 Vice Mayor Oliver G. Gilbert III (Yes) (No) 33 Councilman Melvin L. Bratton __ (Yes) (No) Page 3 Page 9 of 115 Page 4 Ordinance No. 1 Councilman Aaron Campbell Jr. _ (Yes) (No) 2 Councilwoman Sharon Pritchett _ (Yes) (No) 3 Councilwoman Barbara Watson __(Yes) ___(No) 4 5 Councilman André Williams __(Yes) ___(No) Page 10 of 115 Page 11 of 115 EXHIBIT “B” ELECTION BALLOT CITY OF MIAMI GARDENS GENERAL ELECTION August 24, 2010 Electors shall cast one vote for each available seat, with a maximum of one vote per candidate. A) RESIDENTIAL AREA SEAT TWO (2), RESIDENTIAL AREA SEAT FOUR (4) AND AT‐LARGE SEAT SIX (6) (Vote for one candidate in each category) COUNCIL MEMBER RESIDENTIAL AREA SEAT TWO (2): (Candidate Names) COUNCIL MEMBER RESIDENTIAL AREA SEAT FOUR (4): (Candidate Names) COUNCIL MEMBER AT‐LARGE SEAT SIX (6): (Candidate Names) B) CHARTER AMENDMENT QUESTIONS: Page 12 of 115 City of Miami Gardens Agenda Cover Memo Council Meeting Date: March 24, 2010 Item Type: Resolution Ordinance Other X Fiscal Impact: Yes No Ordinance Reading: 1st Reading 2nd Reading X Public Hearing: Yes No Yes No X Funding Source: FDOT Grant Advertising Requirement: Yes No X Contract/P.O. Required: Yes No RFP/RFQ/Bid #: N/A X Sponsor Name Dr. Danny Cre City Manager w, Department: Police Department Short Title: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE CITY MANAGER AND CITY CLERK TO EXECUTE AND ATTEST, RESPECTIVELY, THAT CERTAIN AGREEMENT WITH THE FLORIDA DEPARTMENT OF TRANSPORTATION ATTACHED HERETO AS EXHIBIT “A;” AUTHORIZING THE CITY MANAGER TO ACCEPT A GRANT IN THE AMOUNT OF TWENTY THOUSAND DOLLARS ($20,000.00) TO BE USED FOR THE MIAMI GARDENS POLICE DEPARTMENT CHILD/PASSENGER SAFETY PROGRAM; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING AN EFFECTIVE DATE Staff Summary: The Miami Gardens Police Department has been designated as one of 37 agencies that will receive grant funding from the Florida Department of Transportation (FDOT) for “Seatbelt Safety”. The $20,000 in grant funds is to be used in furtherance of a program which will be entitled “Miami Gardens Police Department Child /Passenger Safety Program”. The focus of this program will be on increasing safety belt use in the City of Miami Gardens to increase safety and reduce injury. This will be accomplished by a variety of means including seatbelt checks, educational forums, and enforcement initiatives. The goal of this program will be to increase public safety for those who live and work in the City of Miami Gardens. Proposed Action: That the City Council approve the attached resolution authorizing the City Manager to accept the $20,000 grant and execute a contract with the Florida Department of Transportation allowing ITEM J-1) CONSENT AGENDA RESOLUTION Agreement w/FDOT Page 13 of 115 1515 NW 167 Street, Building 5 Suite 200 Miami Gardens, Florida 33169 the Miami Gardens Police Department to utilize the $20,000 allocated by this grant to defray the cost of overtime expenses for this program. Attachment: Attachment A: Award Letter from FDOT Attachment B: Grant Contract Page 14 of 115 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 RESOLUTION No. 2010-A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE CITY MANAGER AND CITY CLERK TO EXECUTE AND ATTEST, RESPECTIVELY, THAT CERTAIN AGREEMENT WITH THE FLORIDA DEPARTMENT OF TRANSPORTATION ATTACHED HERETO AS EXHIBIT “A;” AUTHORIZING THE CITY MANAGER TO ACCEPT A GRANT IN THE AMOUNT OF TWENTY THOUSAND DOLLARS ($20,000.00) TO BE USED FOR THE MIAMI GARDENS POLICE DEPARTMENT CHILD/PASSENGER SAFETY PROGRAM; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING AN EFFECTIVE DATE. WHEREAS, the Miami Gardens Police Department has been designated as one of 37 agencies to receive grant funding from the Florida Department of Transportation (“FDOT”), and WHEREAS, the grant funds will be used to further the “Miami Gardens Police Department Child/Passenger Safety Program,” and WHEREAS, the Program will focus on promoting seatbelt use in the City of Miami Gardens, to increase safety and reduce injury, and WHEREAS, this will be accomplished by a variety of means including seatbelt checks, educational forums and enforcement initiatives, and WHEREAS, the goal of this program will be to increase public safety for those who live and work in the City of Miami Gardens, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AS FOLLOWS: 1 Page 15 of 115 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 Section 1. ADOPTION OF REPRESENTATIONS: The foregoing Whereas paragraphs are hereby ratified and confirmed as being true, and the same are hereby made a specific part of this Resolution. Section 2. AUTHORIZATION: The City Council of the City of Miami Gardens hereby authorizes the City Manager and City Clerk to execute and attest, respectively, that certain Agreement with the Florida Department of Transportation attached hereto as Exhibit “A,” and further authorizes the City Manager to accept grant funds in the amount of Twenty Thousand Dollars ($20,000.00) to be used for the “Miami Gardens Police Department Child/Passenger Safety Program.” Section 3. EFFECTIVE DATE: This Resolution shall take effect immediately upon its final passage. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS AT ITS REGULAR MEETING HELD ON MARCH 24, 2010. _________________________________ SHIRLEY GIBSON, MAYOR ATTEST: _________________________________ RONETTA TAYLOR, MMC, CITY CLERK PREPARED BY: SONJA KNIGHTON DICKENS, ESQ., CITY ATTORNEY SPONSORED BY: DANNY CREW, CITY MANAGER 2 Page 16 of 115 3 1 2 3 4 5 6 7 MOVED BY:_____________________ VOTE: _____ 8 Mayor Shirley Gibson (Yes) ___(No) 9 Vice Mayor Aaron Campbell, Jr. (Yes) ___(No) 10 Councilman Melvin L. Bratton (Yes) ___(No) 11 Councilman Oliver Gilbert, III (Yes) ___(No) 12 Councilwoman Barbara Watson (Yes) ___(No) 13 Councilwoman Sharon Pritchett (Yes) ___(No) 14 Councilman André Williams (Yes) ___(No) 15 16 17 Page 17 of 115 Page 18 of 115 Page 19 of 115 Page 20 of 115 Page 21 of 115 Page 22 of 115 Page 23 of 115 Page 24 of 115 Page 25 of 115 Page 26 of 115 Page 27 of 115 Page 28 of 115 Page 29 of 115 Page 30 of 115 Page 31 of 115 Page 32 of 115 Page 33 of 115 Page 34 of 115 Page 35 of 115 Page 36 of 115 Page 37 of 115 Page 38 of 115 Page 39 of 115 City of Miami Gardens Agenda Cover Memo Council Meeting Date: March 24, 2010 Item Type: (Enter X in box) Resolution Ordinance Other x Fiscal Impact: (Enter X in box) Yes No Ordinance Reading: (Enter X in box) 1st Reading 2nd Reading X Public Hearing: (Enter X in box) Yes No Yes No Funding Source: Development ices Fun ding Div n Serv Buil d – isio Advertising Requirement: (Enter X in box) Yes No X Contract/P.O. Required: (Enter X in box) Yes No RFP/RFQ/Bid #: X n/a Sponsor Name Dr. Danny Crew, City Manager Department: Building and Code Compliance Short Title: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AMENDING THE CITY’S REVENUE MANUAL REGARDING BUILDING PERMIT FEES; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING AN EFFECTIVE DATE. Staff Summary: On March 11, 2009, the City Council adopted a revised City Fee Manual. Since adoption of the amended fee manual, the commercial alteration/repairs/renovati on fee of .124 per $1 of construction value has been protested by Building Department customers stating the fees are not comparable with other Building Departments throughout Miami‐Dade County. The complaints prompted a comparative analysis of the City of Miami Gardens fees for commercial alteration/repair in relation to other Building Departments, namely, City of Miami, Miami‐Dade County, Village of Pinecrest, City of Hialeah, and City of Doral. Our analysis revealed the average fee for commercial alteration/repair is approximately 3% of construction value, ranging from a low of 1% to a high of 7%. The City fee, as adopted, is 12% of construction value, which has served as a deterrent to residents trying to obtain alteration permits. Given the current economic climate, staff is proposing a decrease in the City’s commercial alteration/repair fee to the industry average 3% of construction value. Understanding the City of Miami Gardens has little to no vacant ITEM J-2) CONSENT AGENDA RESOLUTION Commercial Building Alteration & Repair Permit Fee Page 40 of 115 1515 NW 167 Street, Building 5 Suite 200 Miami Gardens, Florida 33169 land for new construction, , the Building Division revenues are primarily generated from alteration/repair permits. Staff is confident that a decrease in the fee amount will produce a higher rate of commercial alteration/repair permit application submittals resulting in increased revenues. In addition, the City Building Division fee manual does not have a standard provision for the cost of expired permits for work that has already commenced (Renewal‐Work Commenced) but did not receive an approved inspection within the stipulated timeframe of 180 days as set forth in the Florida Building Code. It is industry standard that the above‐mentioned permit fees are set in an amount that is half the cost of the original permit covering the same project. As such, it is staff’s recommendation that the fee for “Renewal Permit – Work Commenced” be formally set at fifty (50) percent of the original permit fee. Proposed Action: The City Manager recommends that the City Council adopt the attached amendment to the building fee schedule to align the City with the industry norm. Attachment: Attachment A : Building Fee Comparison Page 41 of 115 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 RESOLUTION No. 2010-A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AMENDING THE CITY’S REVENUE MANUAL REGARDING BUILDING PERMIT FEES; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING AN EFFECTIVE DATE. WHEREAS, on March 11, 2009, the City Council amended the City’s Fee Manual to include permitting fees for commercial building alterations and repairs, and WHEREAS, since the adoption of the Amended Fee Manual, the Building Department has received complaints that the fees are not comparable to other Building Departments throughout the County, and WHEREAS, such complaints prompted City Staff to perform a comparative analysis of the fees established by Miami-Dade County, the City of Miami, the Village of Pinecrest, the City of Hialeah, and the City of Doral, and WHEREAS, the analysis revealed that the industry average for commercial alteration and repair permit fees is approximately 3% of the construction value, with a range from a low of 1% to a high of 7%, and WHEREAS, the City’s current fee is 12% of the construction value and this has served as a deterrent to many who have tried to obtain alteration and repair permits, and WHEREAS, because the City is developed, the Building Department’s revenue is primarily generated from the alteration and repair permit fees, and WHEREAS, given the current economic state, City Staff proposes a decrease in the City’s commercial alteration and repair permit fees to the industry average of 3% of the construction value, and 1 Page 42 of 115 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 WHEREAS, the City’s fee manual regarding building permit fees does not have a standard provision for the cost of renewal permits for work that has already commenced but was not completed within the original permit timeframe, and WHEREAS, it is staff’s recommendation that the fee for “Renewal Permit – Work Commenced” be formally set at fifty percent (50%) of the original permit fee NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AS FOLLOWS: Section 1. ADOPTION OF REPRESENTATIONS: The foregoing Whereas paragraphs are hereby ratified and confirmed as being true, and the same are hereby made a specific part of this Resolution. Section 2. AMENDMENT TO REVENUE MANUAL: The City Council of the City of Miami Gardens hereby amends the City’s Fee Manual to reduce the commercial building alteration and repair permit fees to 3% of the construction value, and to establish a fee for the Renewal Permit-Work Commenced at fifty percent (50%) of the original permit cost. Section 3. EFFECTIVE DATE: This Resolution shall take effect immediately upon its final passage. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS AT ITS REGULAR MEETING HELD ON MARCH 24, 2010. _________________________________ SHIRLEY GIBSON, MAYOR ATTEST: 2 Page 43 of 115 3 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 _________________________________ RONETTA TAYLOR, MMC, CITY CLERK PREPARED BY: SONJA KNIGHTON DICKENS, ESQ., CITY ATTORNEY SPONSORED BY: DANNY CREW, CITY MANAGER MOVED BY:_____________________ VOTE: _____ 21 Mayor Shirley Gibson (Yes) ___(No) 22 Vice Mayor Aaron Campbell, Jr. (Yes) ___(No) 23 Councilman Melvin L. Bratton (Yes) ___(No) 24 Councilman Oliver Gilbert, III (Yes) ___(No) 25 Councilwoman Barbara Watson (Yes) ___(No) 26 Councilwoman Sharon Pritchett (Yes) ___(No) 27 Councilman André Williams (Yes) ___(No) 28 29 30 Page 44 of 115 COMMENTS Building Division Alteration Repair Fee comparison Description City o Ga f Miami City rdens of Miami City of Hialeah Miami D Coun Villa Pine ade ty ge of crest City of Doral ALTERATION/REPAIR -COMMERCIAL For each $1.00 of estimated c fractional ost or $0.124 1st $1 each 000 job value $30.00 addtnl 1000 $15.00 $0.074 $1.41 for $100 job each value $3.06 per $100.00 $2.00 for each $100 value Average industry fee is 3% of construction value. Page 45 of 115 Miami Gardens, Florida 33169 City of Miami Gardens Agenda Cover Memo Council Meeting Date: March 24, 2010 Item Type: Resolution Ordinance Other X Fiscal Impact: Yes No Ordinance Reading: 1st Reading 2nd Reading X Public Hearing: Yes No Yes No Funding Source: N/A Advertising Requirement: Yes No X Contract/P.O. Required: Yes No RFP/RFQ/Bid #: X Sponsor Name Councilman Oliver G. Gilbert III Department: Mayor/Council Short Title: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, CONFIRMING COUNCILMAN OLIVER G. GILBERT III’S REAPPOINTMENT OF JOHN L. ZEIGLER TO THE CITIZEN ADVISORY COMMITTEE FOR A THREE YEAR TERM, ENDING MARCH 24, 2013; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING AN EFFECTIVE DATE. Staff Summary: In accordance with the establishment of the Citizens Advisory Committee, Councilman Oliver G. Gilbert III, hereby submits his re‐appointment of John L. Zeigler for membership in accordance with Ordinance No. 2008‐11‐147, for a three year term, ending March 24, 2010. The The appointed members of the Committee will advise and make recommendations to the City Council with regard to matters pertaining to senior citizens within the City. Proposed Action: That the City Council approves Councilman Gilbert’s re‐appointment of John L. Zeigler to the Citizens Advisory Committee. Attachment: Attachment A : Board/Committee application. ITEM J-3) CONSENT AGENDA RESOLUTION Councilman Gilbert's board appointment to the CAC Page 46 of 115 Resolution No. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION No. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, CONFIRMING COUNCILMAN OLIVER G. GILBERT III’S RE-APPOINTMENT OF JOHN L. ZEIGLER TO THE CITIZENS ADVISORY COMMITTEE FOR A THREE YEAR TERM, ENDING MARCH 24, 2013; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING AN EFFECTIVE DATE. WHEREAS, the City Council has created a Citizens Advisory Committee (CAC), and WHEREAS, the Mayor and each member of the City Council has the right to appoint three members to the Committee for two, three and four year terms, respectively, and WHEREAS, Councilman Oliver G. Gilbert III, is re-appointing John L. Zeigler for a three year term, ending March 24, 2013, and WHEREAS, it is appropriate for the City Council to confirm Councilman Gilbert’s re-appointment of John L. Zeigler, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AS FOLLOWS: Section 1. ADOPTION OF OF REPRESENTATIONS: The foregoing Whereas paragraphs are hereby ratified and confirmed as being true, and the same are hereby made a specific part of this Resolution. Section 2. CONFIRMATION OF APPOINTMENT: The City Council of the City of Miami Gardens hereby confirms Councilman Gilbert’s, re-appointment of John L. Zeigler to the Citizen Advisory Committee, until March 24, 2013. Section 3. EFFECTIVE DATE: This Resolution shall take effect immediately upon its final passage. 1 Page 47 of 115 Resolution No. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS AT ITS REGULAR MEETING HELD ON MARCH 24, 2010. ATTEST: _________________________________ SHIRLEY GIBSON, MAYOR _________________________________ RONETTA TAYLOR, MMC, CITY CLERK REVIEWED BY: SONJA KNIGHTON DICKENS, ESQ. City Attorney SPONSORED BY: COUNCILMAN OLIVER G. GILBERT III MOVED BY: SECOND BY: VOTE: 22 23 Mayor Shirley Gibson (Yes) ___(No) Vice Mayor Aaron Campbell Jr. ___(Yes) ___(No) 24 Councilwoman Barbara Watson (Yes) ___(No) 25 Councilman Melvin L. Bratton (Yes) ___(No) 26 Councilman André Williams __(Yes) ___(No) 27 Councilwoman Sharon Pritchett (Yes) ___(No) 28 29 Councilman Oliver G. Gilbert III __ (Yes) ___(No) 2 Page 48 of 115 Page 49 of 115 Page 50 of 115 1515 NW 167 Street, Building 5 Suite 200 Miami Gardens, Florida 33169 City of Miami Gardens Agenda Cover Memo Council Meeting Date: March 24, 2010 Item Type: Resolution Ordinance Other X Fiscal Impact: Yes No Ordinance Reading: 1st Reading 2nd Reading X Public Hearing: Yes No Yes No Funding Source: N/A Advertising Requirement: Yes No X Contract/P.O. Required: Yes No RFP/RFQ/Bid #: X Sponsor Name Oliver G. Gilbert III Council Member Department: Mayor/Council Short Title: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, CONFIRMING COUNCILMAN OLIVER G. GILBERT III’S APPOINTMENT OF KARLYN R. HYLTON TO THE CARIBBEAN AFFAIRS ADVISORY COMMITTEE FOR A THREE YEAR TERM ENDING MARCH 24, 2013; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING AN EFFECTIVE DATE. Staff Summary: In accordance with the establishment of the Caribbean Affairs Board, Councilman Oliver G. Gilbert III. hereby submits his appointee for membership in accordance with Ordinance No. 2009‐11‐183. Effective upon ratification, the committee will recognize Karyln R. Hylton as an appointee of Councilman Gilbert for a three year term. Recommendation: It is recommended that the City Council approves Councilman Gilbert’s appointment of Karyln Hlyton to the Caribbean Affairs Committee. Attachment: ITEM J-4) CONSENT AGENDA RESOLUTION Councilman Gilbert's appointment to the Caribbean Affairs Advisory Committee Page 51 of 115 1 RESOLUTION NO. ____ 2 3 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI 4 GARDENS, FLORIDA, CONFIRMING COUNCILMAN OLIVER G. 5 GILBERT III’S APPOINTMENT OF KARLYN R. HYLTON TO THE 6 CARIBBEAN AFFAIRS ADVISORY COMMITTEE FOR A THREE YEAR 7 TERM ENDING MARCH 24, 2013; PROVIDING FOR THE ADOPTION 8 OF REPRESENTATIONS; PROVIDING AN EFFECTIVE DATE. 9 10 WHEREAS, the City established a Caribbean Affairs Board in accordance with 11 Ordinance No. 2009-11-183, and 12 WHEREAS, Councilman Oliver G. Gilbert III has appointed Karlyn R. Hylton to 13 the Caribbean Affairs Advisory Committee, and 14 WHEREAS, in accordance with Ordinance No. 2009-11-183, it is appropriate for 15 the City Council to ratify the appointment, 16 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY 17 OF MIAMI GARDENS, FLORIDA AS FOLLOWS: 18 Section 1: ADOPTION OF REPRESENTATIONS: The foregoing Whereas 19 paragraphs are hereby ratified and confirmed as being true, and the same are hereby 20 made a specific part of this Resolution. Resolution. 21 Section 2: RATIFICATION OF APPOINTMENT: The City Council hereby 22 ratifies Councilman Gilbert’s appointment of Karlyn R. Hlyton to the Caribbean Affairs 23 Committee for a three-year term. 24 Section 3: EFFECTIVE DATE: This Resolution shall take effect immediately 25 upon its final passage. 26 PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MIAMI 27 GARDENS AT ITS REGULAR MEETING HELD ON MARCH 24, 2010. 28 ___________________________________ 29 SHIRLEY GIBSON, MAYOR 30 31 Page 52 of 115 2 1 2 3 ATTEST: 4 5 6 _______________________________ 7 RONETTA TAYLOR, MMC, CITY CLERK 8 9 Reviewed by SONJA KNIGHTON DICKENS, ESQ. 10 City Attorney 11 12 SPONSORED BY: Councilman Oliver G. Gilbert III 13 14 Moved by: __________________ 15 16 VOTE: _________ 17 18 Mayor Shirley Gibson ____ (Yes) ____(No) 19 Vice Mayor Aaron Campbell Jr. ____ (Yes) ____(No) 20 Councilman Melvin L. Bratton ____(Yes) ____(No) 21 Councilwoman Barbara Watson ____ (Yes) ____(No) 22 Councilman Andre’ Williams ____(Yes) ____(No) 23 Councilwoman Sharon Pritchett ____ (Yes) ____(No) 24 Councilman Oliver Gilbert ____ (Yes) ____(No) 25 26 27 28 29 Page 53 of 115 City of Miami Gardens Agenda Cover Memo Council Meeting Date: March 24, 2010 Item Type: (Enter X in box) Resolution Ordinance Other X Fiscal Impact: (Enter X in box) Yes No Ordinance Reading: (Enter X in box) 1st Reading 2nd Reading X Public Hearing: (Enter X in box) Yes No Yes No X Funding Source: CDBG‐Public Service Allocation Advertising Requirement: (Enter X in box) Yes No X Contract/P.O. Required: (Enter X in box) Yes No RFP/RFQ/Bid #: X N/A Sponsor Name Councilman Andre Williams Department: Office of the Mayor and Council Short Title: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE CITY MANAGER TO TAKE ANY AND ALL STEPS NECESSARY IN ORDER TO CREATE A “RESIDENT LABOR INCENTIVE PROGRAM,” WHEREBY THE CITY WILL PROVIDE A FINANCIAL INCENTIVE TO THE CITY’S PRIVATE CONTRACTORS WHO PERFORM BOARD-UP AND CLEAN-UP SERVICES IN THE CITY; AUTHORIZING THE CITY MANAGER TO TAKE ALL STEPS TO APPLY FOR EIGHTY THOUSAND DOLLARS ($80,000.00) FROM THE CITY’S PUBLIC SERVICE ALLOCATION OF COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING FROM FISCAL YEAR 2010/2011 FOR THIS PURPOSE; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING AN EFFECTIVE DATE. Summary: According to the Bureau of Labor Statistics, as of December 2010, the unemployment rate in the City of Miami Gardens was 15%. Due to the recent foreclosure crisis, the City’s Code Compliance Division has seen an increase in the number of homes in need of board‐up or lot clearing. This increase has taxed the City’s budget for cleanup, and currently, there are eighty‐two (82) properties in need of these services ITEM K-1) CONSENT AGENDA RESOLUTION Resident Labor Incentive Program Page 54 of 115 1515 NW 167 Street, Building 5 Suite 200 Miami Gardens, Florida 33169 citywide. Traditionally, in order to abate nuisances and clean properties the City contracts with private entities to provide board‐up and lot clearing at an average cost of $1,500 per home. Under the City’s standard procedure, when Code Compliance Division has a lot cleaned, a hard cost lien is assessed to each property in order to recoup the City’s expenses. Councilman Andre Williams is proposing the creation of the Resident Labor Incentive Program designed to address two concerns: (1) it would provide funding to supplement the City’s lot clearing and board up budget; (2) it would provide jobs at a living wage for Miami Gardens’ residents. The major components of the program are as follows: Resident Labor Incentive Program • City’s contractors will receive up to $2,000.00 per property to provide lot clearing and board up services if the contractor employs City residents to complete the work. • The City’s Contractor will be required to pay a living wage according to Miami Dade County Ordinances, which is currently $11.36 per hour, excluding health benefits. • No single contractor will receive more than $40,000. • Each contractor will be required to provide the City with monthly reports and record‐keeping of residents who have been hired, including an accounting of all wages paid. Councilman Andre’ Williams is recommending that the City Council authorize the City Manager to take all steps to implement the Resident Labor Incentive Program and allocate $80,000.00 from the Fiscal Year 2010/2011 anticipated CDBG Public Service funding to support this program. In addition, Councilman Williams is proposing that the City host workshops and to provide training opportunities through public/private partnerships with organizations such as Miami Gardens Job Corps and Workforce One in support of this initiative. Proposed Action: Councilman Andre Williams recommends that the City Council adopt the attached resolution authorizing the City Manager to take all steps necessary to implement the Resident Labor Incentive Program. Attachment: None Page 55 of 115 1 RESOLUTION No. 2010-2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE CITY MANAGER TO TAKE ANY AND ALL STEPS NECESSARY IN ORDER TO CREATE A “RESIDENT LABOR INCENTIVE PROGRAM,” WHEREBY THE CITY WILL PROVIDE A FINANCIAL INCENTIVE TO THE CITY’S PRIVATE CONTRACTORS WHO PERFORM BOARD-UP AND CLEAN-UP SERVICES IN THE CITY, IN EXCHANGE FOR HIRING CITY RESIDENTS TO PERFORM THE WORK; AUTHORIZING THE CITY MANAGER TO TAKE ALL STEPS TO APPLY FOR EIGHTY THOUSAND DOLLARS ($80,000.00) FROM THE CITY’S PUBLIC SERVICE ALLOCATION OF COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING FROM FISCAL YEAR 2010/2011 FOR THIS PURPOSE; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING AN EFFECTIVE DATE. WHEREAS, according to the Bureau of Labor Statistics, as of December 2010, the unemployment rate in the City of Miami Gardens was 15%, and WHEREAS, in accordance with Ordinance 2009-32-2004, as amended, the City has the legal authority to abate nuisances on properties within the City, and WHEREAS, in accordance with Ordinance No. 2004-11-27, the City has the authority to assess fines and record liens against properties where code violations are found to exist, and WHEREAS, Councilman Andrè Williams is recommending that the City Council authorize the City Manager to institute a Resident Labor Incentive Program “(Incentive Program”) to assist the City with board-ups and clean-ups of properties, and WHEREAS, currently, there are eighty-two (82) properties in need of board-ups and clean-ups in the City, and Page 56 of 115 WHEREAS, the City contracts with private entities to provide board-up and clean-up services, and 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 WHEREAS, it is anticipated that in accordance with the Incentive Program, the City Manager will devise a mechanism whereby the City’s contractors will receive up to $2,000.00 per property, to provide clean-up and board-up services, if the contractor employs City residents to provide the necessary services, and WHEREAS, the City’s Contractor will be required to pay a living wage according to Miami Dade County Ordinances, and WHEREAS, No single contractor will receive more than $40,000 Dollars under this program, and WHEREAS, each contractor shall provide the City with monthly reports and record-keeping of residents who have been hired, including an accounting of all wages paid, and WHEREAS, it is also anticipated that a portion of the amounts that the City pays towards each property will be reimbursed to the City through collection of “hard cost” liens, and and WHEREAS, in Fiscal Year 2009/2010, the City received an allocation of approximately 1.5 Million Dollars in Community Development Block Grant (“CDBG”) funding, 15% of which was used for Public Service Project, and WHEREAS, based upon prior years numbers, it is anticipated that the City will receive approximately $225,000.00 in CDBG funding to be allocated towards Public Service Projects, and Page 57 of 115 WHEREAS, Councilman Andre’ Williams is recommending that the City Council authorize the City Manager to take all steps to apply for an allocation of $80,000.00 from the Fiscal Year 2010/2011 anticipated Public Service allocation in order to fund the Incentive Program, and 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 WHEREAS, in addition to providing an incentive to the City’s contractors who provide board-up and clean-up services, the City intends to host workshops and to provide training opportunities through public/private partnerships for interested participants, and WHEREAS, in addition to providing a financial incentive to the City’s contractors to hire City residents, it is anticipate that the Manager will identify potential partnerships with entities such as the Miami Gardens Job Corps, and Workforce One, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AS FOLLOWS: Section 1. ADOPTION OF REPRESENTATIONS: The foregoing Whereas paragraphs are hereby ratified and confirmed as being true, and the same are hereby made a specific part of this Resolution. Section 2. AUTHORIZATION: The City Council of the City of Miami Gardens hereby authorizes the City Manager to take all steps necessary in order to create the “Resident Labor Incentive Program,” whereby the City will provide a financial incentive to the City’s private contractors who perform board-up and clean-up services in the City, who hire City residents. The City Council further authorizes the City Manager to take all steps to apply for Eighty Thousand Dollars ($80,000.00) from the City’s Public Service allocation of CDBG funding from Fiscal Year 2010/2011 for this purpose. Page 58 of 115 Section 3. EFFECTIVE DATE: This Resolution shall take effect immediately upon its final passage. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS AT ITS REGULAR MEETING HELD ON ______________, 2010. _________________________________ SHIRLEY GIBSON, MAYOR ATTEST: _________________________________ RONETTA TAYLOR, MMC, CITY CLERK PREPARED BY: SONJA KNIGHTON DICKENS, ESQ. CITY ATTORNEY SPONSORED BY: COUNCILMAN ANDRÉ WILLIAMS MOVED BY:_____________________ VOTE: _____ 34 Mayor Shirley Gibson (Yes) ___(No) 35 Vice Mayor Aaron Campbell, Jr. (Yes) ___(No) 36 Councilman Melvin L. Bratton (Yes) ___(No) 37 Councilman Oliver G. Gilbert III (Yes) ___ (No) 38 Councilwoman Barbara Watson (Yes) ___(No) 39 Councilwoman Sharon Pritchett (Yes) ___(No) 40 Councilman André Williams (Yes) ___(No) 41 42 Page 59 of 115 Staff Monthly Report March -2010 CITY MANAGER • Met with City Hall principal several times working on contracts, agreements, etc. • Met with Warren Zinn regarding the property on 7th Avenue extention. • Met with the Miami Gardens Churches Association regarding City Hall. • Attended a court ordered mediation session on the billboard lawsuit against the City. • Worked on revisions to the employee manual. • Met with URS regarding architectural services for City Hall. • Attended a meeting held by George Burgess regarding C.I.T.T. • Worked on year-end financial forecast model. • Met with the City’s auditors regarding progress on the FY-09 audit. • Began work on updating material for the FY 2011 budget process. FINANCE DEPARTMENT (Patty Varney) 1. Completed February financial report. 2. Drafted FY 2009 Comprehensive Annual Financial Report which includes all combined and combining statements and notes. 3. Develop budget transfer form and policy and to be distributed to department heads at March 15 staff meeting. 4. Developed and distributed to department heads spreadsheet to perform estimate year-end expenditures for FY 2010. 5. Performed year-end estimates of General Fund revenues and submitted to City Manager for his review. 6. The new P-card processing procedures were implemented successfully. For the month of January, the City was able to download all transactions from our P-card merchant database to the City’s software and staff was able to fully reconcile all transactions. ITEM M-1) REPORTS City Manager Monthly Report Page 60 of 115 Attached is the financial report and analysis for the month of February. Since it is fifth month of the fiscal year, it should represent 41.66% of the budget. Any important variances are explained in the attached analysis. The attached report is compiled on category basis and by Fund and also includes a comparison of last year’s revenue and expenses for the same period. Many revenues are reflecting a 3 months or four months trend of under collection. We have noticed that besides state revenues (Sales Tax, State Revenue sharing), utility taxes (electrical, and telecommunication) and other revenues such as recreation fees, traffic fines and parking fines also showing a shortfall. Staff will be performing a year-end projection of revenues and expenditures so that we will have a better idea what year-end financials will entail. As of February, 2010, the City has total investments in the amount of $18,342,391. Of this amount, $12,484,619 is with Wachovia which is available cash to fund for the operating expenses. The City holds a money market savings account with the Bank of America in the amount of $2.6 million earning 0.25% for the month of January. The other investment is with Community Bank of Florida, a $3 million certificate of deposit earning 1.18%. The City still has approximately $44,240.52 in market value with the State of Administration and $213,532 in tax certificates with Dade County. FY 2010 FY 2010 % FY 2009 FY 2009 % Budget YTD Revenues of Budget Budget YTD Revenues of Budget Property Tax 1 23,089,178 17,952,187 77.75% 23,608,249 18,033,521 76.39% Utility Tax 2 11,276,242 3,045,755 27.01% 10,188,878 3,485,666 34.21% Franchise Fees 3 5,809,802 451,777 7.78% 5,476,428 480,181 8.77% Permits/License Tax/Other Fees 4 1,925,000 1,191,876 61.92% 1,830,000 1,090,299 59.58% Intergovernmental Revenue 5 11,910,111 3,119,531 26.19% 10,899,008 3,288,133 30.17% Charges for Services 6 3,231,509 885,474 27.40% 1,914,119 709,124 37.05% Fines & Forefeitures 7 2,534,000 1,582,245 62.44% 1,251,000 323,696 25.87% Miscellaneous Revenues 8 1,535,000 648,383 42.24% 8,310,000 7,672,370 92.33% Non-Operating Revenues 11,097,150 677,727 6.11% 11,566,646 460,811 3.98% TOTAL 72,407,992 29,554,955 40.82% 75,044,328 35,543,800 47.36% 1 Homeowners receive discounts if paid before April 1. Amount received in FY 2010 is very close to what was received in FY 2009 for the same period of time. 2 Variance of utility tax between the two fiscal year is attributed to telecommunication tax which is $255,450 less and electric utility tax is $134,782 less in FY 2010 when compared to the same period in FY 2009. 3 Electric franchise fees which consists of 71.5% of the budget in this catgeory is received once a year in around August. 4 Permits and licenses is collected at 61.92% which is attributed to Business License Tax. By State law, the City is required to have Business License available for renewal in July for licenses effective in October 1 of each year. 5 Revenues received as of February reflects 4 months of State Revenue Sharing and Sales Tax. Lower revenue in this category for FY 2010 is attributed to lower distribution in State Revenue Sharing, half cents sales tax and Children Trust Grant. 6 Lower percentage is reflected as 50% of revenue in this category is derived from Jazz in the Gardens. Recreation fees is still behind compared to FY 2009 for the same period of time. Current estimate that a shortfall of approximately $250,000 may occur should this trend continues. 7 Increase in this category is mainly attributed to the fines collected for the "Red Light Camera". 8 Miscellaneous revenues is much higher in FY 2009 due to the loan proceeds of $7,300,000 for the purchase of the Warren Henry property. GENERAL FUND Revenues as of February 28, 2010 1Page 61 of 115 GENERAL FUND FY 2010 FY 2010 % FY 2009 FY 2009 % Budget YTD Expenses of Budget Budget YTD Expenses of Budget $2,086,740 $795,966 38.14% 1,880,357 678,742 36.10% $678,483 $264,142 38.93% 1,028,206 342,245 33.29% $127,585 $13,745 10.77% 94,346 7 0.01% 1 $0 $0 0.00% 298,878 298,878 100.00% $1,543,527 $599,401 38.83% 1,031,860 332,323 32.21% TOTAL $4,436,335 1,673,254.43 37.72% 4,333,647 1,652,194.10 38.12% 1 QNIP debt payment is budgeted in the Debt Service Fund for FY 2010, therefore, no debt payment is being reflected. Expenditures as of February 28, 2010 Personnel Expenses Operating Expenses Capital Outlay Other Uses Debt Service FY 2010 FY 2010 % FY 2009 FY 2009 % Budget YTD Revenues of Budget Budget YTD Revenues of Budget Local Option Gas Tax 1 2,335,000 722,305 30.93% 2,295,000 718,304 31.30% Permits/License Tax/Other Fees 95,000 25,876 27.24% 90,000 23,816 26.46% Intergovernmental Revenue 2 985,000 304,836 30.95% 754,750 311,400 41.26% Charges for Services 5,200 1,346 25.89% 2,200 2,449 111.30% Miscellaneous Revenues 3 39,969 4,489 11.23% 26,000 6,503 25.01% Non-Operating Revenues 976,166 245,354 25.13% 1,165,696 113,453 9.73% TOTAL 4,436,335 1,304,207 29.40% 4,333,646 1,175,925 27.13% 1 Local Option Gas Tax distribution is lagging by one month. The revenue is slightly lower than projected as it should reflects 33.33% of budget. 2 Lower Intergovernmental Revenue is attributed to lower State Revenue Sharing distributions. 3 Miscellaneous revenues is lower than FY 2009 due to lower cash flow and interest rate of return. TRANSPORTATION FUND Revenues as of February 28, 2010 TRANSPORTATION FUND FY 2010 FY 2010 % FY 2009 FY 2009 % Budget YTD Expenses of Budget Budget YTD Expenses of Budget 1 2,857,048 932,414 32.64% 2,637,219 1,056,422 40.06% 2 217,997 35,931 16.48% 213,049 74,719 35.07% 22,566 1,478 6.55% 19,377 0 0.00% 1,158,700 464,022 40.05% 851,632 352,015 41.33% TOTAL 4,256,311 1,433,846 33.69% 3,721,277 1,483,156 39.86% 1 The Building Servics Division Director was vacant for the month of October, and the position of the Code and Building Services Director was vacant for the first two months in October. Further, the cost of the eliminated positions proposed in the FY 2010 budget process was not reduced. This will assist to pay for the unemployment compensation which the City received the billing quarterly. 2 Expenditures in FY 2009 is higher mainly attributed to contractual service and legal advertising cost. Personnel Expenses Operating Expenses Capital Outlay Other Uses Expenditures as of February 28, 2010 2Page 62 of 115 FY 2010 FY 2010 % FY 2009 FY 2009 % Budget YTD Revenues of Budget Budget YTD Revenues of Budget Permits/License Tax/Other Fees 1 2,429,000 1,361,122 56.04% 1,724,000 964,303 55.93% Charges for Services 2 0 959 0.00% 222,000 53,142 23.94% Miscellaneous Revenues 6,100 500 8.20% 38,626 9,125 23.62% Non-Operating Revenues 1,813,211 747,971 41.25% 1,895,958 521,896 27.53% TOTAL 4,248,311 2,110,552 49.68% 3,880,584 1,548,466 39.90% 1 More permit activities in FY 2010 reflecting in higher revenues, especially permits issued for Calder's construction. 2 Charges for services in FY 2009 is for the surcharge by the State and the County. This is not a revenue source for the City as the amount collected has to be remitted to the County or State. In FY 2010, fees collected are recognized at the balance sheet and not as a revenue source. The $959 recognized in this category is for unsafe structure charges. Revenues as of February 28, 2010 DEVELOPMENT SERVICES FUND DEVELOPMENT SERVICES FY 2010 FY 2010 % FY 2009 FY 2009 % Budget YTD Expenses of Budget Budget YTD Expenses of Budget 1 2,857,048 932,414 32.64% 2,637,219 1,056,422 40.06% 2 217,997 35,931 16.48% 213,049 74,719 35.07% 14,566 1,478 10.15% 19,377 0 0.00% 1,158,700 464,022 40.05% 851,632 352,015 41.33% TOTAL 4,248,311 1,433,846 33.75% 3,721,277 1,483,156 39.86% 1 The Building Servics Division Director was vacant for the month of October, and the position of the Code and Building Services Director was vacant for the first two months in October. Further, the cost of the eliminated positions proposed in the FY 2010 budget process was not reduced. This will assist to pay for the unemployment compensation which the City received the billing quarterly. 2 Expenditures in FY 2009 is higher mainly attributed to contractual service and legal advertising cost. Personnel Expenses Operating Expenses Capital Outlay Other Uses Expenditures as of February 28, 2010 FY 2010 FY 2010 % FY 2009 FY 2009 % Budget YTD Expenses of Budget Budget YTD Expenses of Budget 1,424,409 534,507 37.52% 1,460,131 512,508 35.10% 4,087,222 1,540,149 37.68% 3,572,108 1,424,114 39.87% 1,853,420 334,872 18.07% 1,778,554 668,909 37.61% 1,779,821 622,183 34.96% 1,643,373 338,618 20.61% TOTAL 9,144,872 3,031,712 33.15% 8,454,166 2,944,149 34.82% All categories of expenditures are within budget allocation GENERAL SERVICES FUND Personnel Expenses Operating Expenses Capital Outlay Other Uses Expenditures as of February 28, 2010 Revenue from the General Services Fund is mainly derived from interfund transfers from the General Fund, Stormwater Fund, Building Services Fund and Transportation Fund. 3Page 63 of 115 FY 2010 FY 2010 % FY 2009 FY 2009 % Budget YTD Expenses of Budget Budget YTD Expenses of Budget 449,783 179,874 39.99% 362,719 100,341 27.66% 271,215 35,126 12.95% 54,500 1,511 2.77% 24,343,491 3,648,249 14.99% 55,051,191 5,625,065 0.00% 191,113 78,178 40.91% 731,607 300,045 41.01% TOTAL 25,255,602 3,941,427 15.61% 56,200,017 6,026,963 10.72% Personnel Expenses Operating Expenses Capital Outlay Other Uses CAPITAL PROJECTS FUND Expenditures as of February 28, 2010 *Revenues from Capital Projects Fund are either from grants or transfer from General Fund. FY 2010 FY 2010 % FY 2009 FY 2009 % Budget YTD Revenues of Budget Budget YTD Revenues of Budget Permits/License Tax/Other Fees 1 40,000 29,775 74.44% 300 4,590 1530.00% Grant 88,275 0 0.00% 100,000 0 0.00% Charges for Services 2 3,395,000 786,680 23.17% 3,395,000 967,725 28.50% Miscellaneous Revenues 3 150,933 111,401 73.81% 25,000 9,021 36.08% Non-Operating Revenues 1,323,041 0 0.00% 0 0 0.00% TOTAL 4,997,249 927,857 18.57% 3,520,300 981,336 27.88% 1 More permitting fees were issued in FY 2010 2 Revenue is lagging one month. The distribution by the County for January revenue was not received until March. 3 This category includes the drawdown of bond proceeds for the purchase of a front-end loader. Revenues as of February 28, 2010 STORMWATER FUND STORMWATER FUND FY 2010 FY 2010 % FY 2009 FY 2009 % Budget YTD Expenses of Budget Budget YTD Expenses of Budget 791,945 310,977 39.27% 639,438 212,724 33.27% 1 937,376 75,660 8.07% 1,227,717 60,170 4.90% 534,263 97,699 18.29% 158,485 237,582 149.91% Debt Service 665,889 69,688 0.00% 657,474 104,532 0.00% 2,067,776 272,546 13.18% 837,186 247,493 29.56% TOTAL 4,997,249 826,571 16.54% 3,520,300 862,501 24.50% 1 Operating expenses are lower than budgeted is mainly attributed to very minimal professional service have been utilizied for the year. Personnel Expenses Operating Expenses Capital Outlay Other Uses Expenditures as of February 28, 2010 4Page 64 of 115 HUMAN RESOURCES (Taren Kinglee) • First Aid class held for entire Safety Committee • Annual fire extinguisher inspection conducted in Police department. • Responded to several public records request. • Posted the following positions: Accountant III Crime Analyst Housing Inspector • Police Sergeants attended Leadership/Accountability seminar sponsored by John Spence. • Responded to salary survey. Monthly Statistics Sep-Oct Oct-Nov Nov-Dec Dec-Jan Jan-Feb Feb-Mar Mar-Apr Apr-May May-Jun Jun-Jul Jul-Aug Aug – Sep Applications/resumes received 704 366 371 250 139 67 Positions Advertised 7 5 5 2 2 3 Interviews Conducted 60 54 37 68 61 15 Pre-employ Physicals 27 8 18 9 18 6 Background/Reference Checks 10 9 4 167 103 13 New Hires 13 8 2 2 7 6 Workers Comp Claims 22 18 7 15 16 14 Exit Interviews 1 2 1 1 1 1 Promotions 4 1 0 0 0 0 DEPUTY CITY MANAGER FOR PUBLIC SERVICES (Renee Farmer) Police Department/School Crossing Guard orked with staff re: the following: • Hurricane Preparedness W 5Page 65 of 115 • Urban Area Security Initiative 2010 Grant Preparation t em payroll functionality review uilding and Code Compliance • UASI Grant 2006-2008 Project accounting • Red Light Camera Easement Negotiation • Nuisance Abatement Board • Building Renovation Close ou • Fleet usage analysis • Budget Review • Eden Soft ware syst B orked with staff to advance the following projects: Building Permit Fee Revisions es W oo City project Building Permit Issu o Forty year recertification rev Other Jazz in the Gardens revenue Projections 1C-3 ct Luncheon articipated in the following Meetings/Committees (outside agency meetings): ASI Meeting ealord Mediation ction Agency POLICE DEPARTMENT Staff Our Promise Campaign Education Compact 501c-3 Friends of Miami Gardens 50 Jazz in the Gardens Women’s Impa Legislative Program State and Federal P UCITT First S Miami-Dade Solid Waste Miami Dade Community A (Chief Matt Boyd) olice Department Staff P OTAL BUDGETED POSITONS: 257 Chief hief rs Aides ( 1 Vacancy) TTOTAL HIRED TO DATE: 255 • 1 • 1 Deputy C • 3 Majors • 9 Captains • 28 Sergeants • 159 Police Office • 10 Community Service • 16 Telecommunications Operators 6Page 66 of 115 • 2 Telecommunications Supervisors • 1 Telecommunications Manager • 1 Records Supervisor • 4 Records Clerks • 1 Executive Secretary nts /Off Duty ncy) r he monthly activity for the Operations Division for the month of February 2010 RRESTS • 5 Administrative Assista • 2 Property Control Officers • 1 Facilities Manager • 1 Custodian • 1 Court Liaison • 1 Crime Analysts (1 Vaca • 1 Administrative Analyst • 1 Investigative Assistant • 1 Crime Scene Superviso • 5 Crime Scene Technicians T is as follows: A : 56 OTAL ARREST 599 CITATIONS • FELONY • MISDEMEANOR 174 • TRAFFIC 324 • DUI 03 • WARRANT 42 T : • MOVING 738 OTAL 1868 FIELD INTERVIEW CARDS 1377 TOTAL CALLS RESPONDED TO 7217 he monthly activity for the Support Services Division for the month of roperty and Evidence, Number of property items processed: • NON-MOVING 1109 • PARKING 21 TREPORTS WRITTEN 1634 TRAFFIC CRASHES 208 T February 2010 is as follows: P 7Page 67 of 115 329 -Property Receipts Processed 29 -Property Receipts Rejected 15 -Property Released 67 -Property out to Lab 0 -Property to be Disposed 6 -Lab Runs to MDPD $21,299.00 -Cash Impounded 19 -Firearms Impounded *not counting CSI direct delivered to lab. umber of reports processed and number of requests made at window for eports Processed 2,122 N records: R /Walkup Requests at Window 967 /Mail Logged In 394 /Fingerprints 65 /Background Checks 66 /Amount Collected At the Window $127,175.00. Number of calls received by dispatch: CAD Calls = 9,928 /Phone Calls = 10,930 /FCIC Entries = 227 /Training hours = 0 Overtime Hours = approx: 252.50 Temp Hours = 0 ourt Liaison and Off-Duty C placed in the officers’ mailboxes. roll processing. the officers’ mailboxes. he monthly activity for the Professional Standards Division for the month of Four Complaints: Case #2009-035 Case #2009-037 RAINING 978 subpoenas stamped and 379 off duty personnel processed and entered into Eden for pay 7 off duty vendor requests processed. 70 dispositions stamped and placed in T February 2010 is as follows: • Case #2009-036 Case #2009-041 T Attended: 18 /Civilians): 43 he monthly activity for the Investigations Division for the month of February rrests – Total: 270 ies – 92 0 ue-1,000.00 • Classes • Hours Taught: 1814 • Participants (Officers T 2010 is as follows: A Felon Misdemeanor – 141 Truants Returned-0 U.S. Currency Seized – $4,700.0 Vehicles Recovered – 19 Vehicles Recovered Val $58 8Page 68 of 115 Vehicles Processed-18 otal Cases Assigned -330 Closed -204 (+19 UNF) Rate -65.59% Sce Scene Investigations Unit -105 CIP (Brandon DeCaro) Property Recovered Value-0 Firearms Seized – 9 Search Warrants 4 T nes Processed by Crime dministration Items: A V. Nelson and B. DeCaro submitted all required information to the County Staff for elson and B. DeCaro submitted all required information to the County Staff for rt in Public Places (AIPP): • transfer of GOB Grant Funds into appropriate active project. Response from the County is pending. • • V N transfer of GOB Grant Funds for the FF&E for the MG Community Center. Response from the County is pending. A Planning Phase – Christina Goetzman Miami-Dade County Art in Public Places Staff has submitted letter designating Miami-Dade County AIPP Staff has submitted proposal for assisting the City in the Item was approved by Mayor and Council during the 01/13/10 Council Meeting. APITAL IMPROVEMENT PROJECTS • funds to be released to the City for Scott Park ($3,900.00), Brentwood Park (11,494.36), and Audrey J. King Park (11,997.40). Meeting will be held with Vernita Nelson and staff to discuss options for allocation of funds. • implementation of AIPP at Miami Gardens Community Center. Meeting with staff to discuss terms of proposal took place on 11/23/09. Revised proposal submitted by County on 11/30/09. Proposal reviewed by City staff and City Attorney. An agenda item has been drafted and will be presented to Mayor and Council for approval at Council Meeting on 01/13/10. • City Administration is working together with Capital Projects and City Attorney to draft acceptance letter to be submitted to Miami-Dade County AIPP. C : emolition of Wachovia Building Site D : Planning Phase – Brandan DeCaro Schedule, planning options & preliminary estimate for site improvements has been reviewed by City Manager & Deputy Manager. • 9Page 69 of 115 • Bid advertised on 9/8/31/09; Pre-bid meeting on 09/09/09; pending decision by City Council regarding the options for the proposed City Hall & Police Building. • Bids were opened on 09/26/09. • Award of Demolition is on hold New City Hall: Planning Phase – Jimmie Allen/Brandan DeCaro Director and City Manager. Space Allocation & Building Program occurred 09/14/09, 09/15/09 & 9/16/09. den’s staff met with the Developer, Contractor and Architect on 8/13/09 to discuss the program for the proposed Town Center Project. The project will vised program was provided to the developer on 09/24/09. Coordination Meetings with , and revised with the City Manager, Deputy Manager & Assistant Managers. for proposed City Hall and new Police Building. held on 3/02/10 to study the city planning for the project. • Preliminary Program and cost estimate reviewed by CIP • Review of • Miami Gar include the new City Hall, Police Department Building and Parking Garage. • All staff comments received and incorporated into building programs. The re Developers Team on 10/09/09 & 10/15/09. • The program for the buildings was review • City Council Workshop held on 11/18/09 • Workshop Police Building Major Interiors Construction: Close-out Phase – Jimmie Allen The Building Department has not issued the Final Certificate of Occupancy for all ntractor ent. Meeting has to be rescheduled with Miami Skyline to resolve all close-out issues. scheduled for 3/16/10. • of the work under Miami Skylines Contract. Staff spoke with the Co regarding close out issues and have met with the Building Department representative regarding what is required to close out the project. The Plumbing Permit and the Electrical Permit have not been closed yet due to open items and inspection issues. Several of the items in the electrical inspection are beyond the scope of the contractors work. There are two specific items relating to grounding of IT racks and repairs to the electrical systems for existing roof top AC units. • Miami Skyline Construction is still pending final negotiations and final paym • Meeting between Building Department, Police Department and CIP staff 10 Page 70 of 115 Fueling Facility & Storm Drainage: Construction Document Phase 85% – Jimmie Allen • and DERM review for original scope completed June 2009. Portion of new storm drainage system will have to be re-designed as a result of DERM review. m drainage. t of the testing submitted to DERM was responded to 1/20/10. Two letters were forwarded reflecting the status of the review with conditions. The City DERM on 3/05/10. The City would prefer to conduct the additional testing required by DERM oposal for the Source Removal Design and planning. That work can start as soon as the City authorizes URS to proceed with to conduct additional testing required by DERM. mitted spreadsheet with all costs associated for the project so the City can decide how to move forward with the various aspects of the project. The City and the CIP office has reviewed the system. CIP staff has requested URS to provide cost impact to incorporate an the project re-design to incorporate all new programmatic issues associated with the proposed Fuel Management system and MGCC) WASD • A/E responded to the three environmental concerns from DERM. • A/E has provided fee proposals for revising the scope of the work for stor • The Repor will be required to issue to DERM within 60 days a mitigation plan along with additional testing specified in their letters dated June 19, 2009 and January 11, 2010. DERM has briefly indicated that the drainage portion of the project can run concurrently with the required clean up of the contaminated soil on site. • City Staff prepared a letter for the City Manager, which was sent to before proceeding with the removal of the contaminated soil. DERM accepted the response from the City on 3/09/10. • The consultant has prepared a pr the Source Removal Design process. • Purchase Order is pending for URS • URS sub will defer the redesign for the Fueling Facility until the issues with the contaminated soil removal have been resolved. • A Fuel Management System has been proposed equivalent system into the project that will provide the the City with a method of managing fuel use and consumption. • Staff will shortly engage URS to begin the DERM environmental issues. Miami Gardens Community Center ( : Construction 98% complete – Jimmie Allen 11 Page 71 of 115 • A/E has completed the initial Punch List for the main building and the site. The architect has planned a Punch List re-inspection for the week of 3/15/10. t the Punch List as soon as the electrical inspections are approved by the CMG Building Department. The Final Inspection required. The final inspection for all of the equipment is pending. The Punch List inspection occurred on 2/10/10.The Architect and Engineer completed the final inspection and the field d on 2/18/10 after dark and the lighting system passed. FL Grant. The remaining $50,000 will be reimbursed once the bleachers are as begun the design and preparation of the Construction Documents for permitting and installation. The Firm has 135 days to complete the work from • The contractor has indicated that they are 99% complete with the punch list as of 3/9/10 for the building and the site. • The three Restroom/Concessions Buildings have not achieved Substantial Completion yet. The A/E will star was denied and the Engineer of Record has to provide provide to the Contractor the method to correct the electrical issues resulting in the denial. FPL will be scheduled to set meters and energize the 3 buildings shortly after the electrical issues have been resolved. A meeting was scheduled with the electrical inspector to resolve the grounding issues for the buildings on 3/12/10. • The equipment in the pool pump room has been completed. All of the pool systems have been started tested and are functioning as • The track & football field are complete. The artificial playing surface is complete. Final running surface for the track is complete. was accepted for use. • Sports lighting for the field are installed and energized. The light fixture photometric’s was teste • NFL Grant for $250,000 was requested now that the sports surface and lighting installation is complete. The City received a check for $200,000 from the N completed. • Bleachers and Press Box Contractor received the Notice to Proceed on 10/26/09 and the firm h the NTP date. Staff met with Bleacher Bleacher contractor on 11/06/09 and the construction documents were submitted for Internal Departmental review during the week of 11/16/09. The Bleacher Contractor is addressing Miami-Dade County Fire Department comments and has submitted plans to the CMG Building Department for review. A coordination meeting was held to determine the course of action to take regarding Fire Department requirements. The bleacher contractor met with the MD Fire Department to clear up all issues. Additional items were requested during the last review with the Fire Department. The Contractor is meeting the Fire Department on 3/15/10 to address all unresolved issues and attempt to secure an Approval. • Parking Lot light fixtures have been installed. All Parking Lot lights have now been energized. 12 Page 72 of 115 • The irrigation system is being tested and is scheduled for automatic operation by the end of the week of 2/15/10. All work has been completed and the sod has been top dressed and rolled. The irrigation system is now on automatic service. or delays due to additional requirements by the Miami Dade Fire Department during nty in December 2010. The contract with the County GOB Office for the FF&E funding is pending. ately and is expected to be complete on 3/12/10. Final inspections will be called for on the week of 3/15/10. The Miami g the week of 3/22/10. ieve final completion and interface with the City PD systems. • The contractor requested a 118 day time extension, which was approved during the 11/11/09 City Council Meeting. Additional time will have to be considered f the final inspection. • The FF&E List was developed and the 3,000,000 for the FF&E funding was submitted to the Cou • Data Center installation: Electrical and Mechanical permits were secured on 3/08/10. The work commenced immedi Dade Fire Department has issues with the fire suppression system for the data center and this work is still delayed. Miami Dade has required additional protective measures and documentation from the installing contractor and the City in order to approve the proposed work. That resolution is expected shortly. There will be additional costs to modify the existing building and the Data Center Room. • Low Voltage Wiring Installations: The work is 98% completed for the voice and data systems. • Sound System: The system is substantially underway and is expected to be completed durin • Access control, security and cameras systems: The work is nearly completed. The hardware has to be programmed to ach Miami Gardens Community Center Amphitheatre: Design 35% completed – Brandan DeCaro • Proposal for MGCC Amphitheatre project submitted for Safe Neighborhood Parks (SNP) Grant in July. Project recommended for grant funding by SNP Oversight Committee on 8/18/09. Negotiation with MGCC A/E for design of Amphitheatre was completed 11/10/10/09. The A/E contract for the Amphitheatre was approved during the 12/09/09 City • The Notice to Proceed for the A/E was issued on 2/08/10. • City Council approved required project matching funds at meeting on 10/14/09. • • Council Meeting. 13 Page 73 of 115 • The Schematic Design Review Meeting was held on 2/22/10. /22/10. • The A/E’s Design Development submittal is scheduled for 3 Rolling Oaks Park-Sports Lighting for new tennis courts: Const 100%, Close out 95% – J. Allen Project completed ahead of schedule. • out documents have been submitted and the final payment to the Contractor has been approved. The final punch list is being addressed and the final invoice has been received olling Oaks Park • The close • and expected to be paid the week of 3/15/10. R : Design Phase 60% completed – Brandan DeCaro 2 athletic fields, new entrance and -around, new parking and overflow parking lots, fencing, and Revised CDs submitted to CIP staff for review 4/15/09. -Tree removal permit approved. r permitting. g final approval. formation & pipe as-built’s provided to DERM so that pipe up-grade will not be required. DERM approval rvice with A/E for completion of Construction Documents. project. • Phase I Improvements include: Installation of turn concession/restroom facility. • Met with A/E 3/12/09 & 6/08/09 to coordinate the completion of the Construction Doc’s. • • DERM • Miami-Dade County Fire -Plans approved for permitting. • Department of Health -Plans approved fo • MDWASD & North Miami Beach sewer connection pendin • Sewer pipe up-grade requested by DERM. Survey in received in June, 2009. • Miami Gardens Building Department submittal pending. • Negotiating Additional Se • Terminated A/E during 11/10/09 Council Meeting. • Negotiated conducted with new A/E to assume design and construction admin for 14 Page 74 of 115 • Agreement with new A/E will be presented to the City Council for approval. of additional land for new entrance from Miami Gardens Drive in progress. unche Park & Pool • Purchase B : Design Phase 80% completed – Brandan DeCaro provements include: Construction of entire pool parcel including pool house, parking paving/striping/drainage, lighting, fencing, landscaping, and Revised Construction Doc’s submitted to CIP staff for review 4/15/09. Fire -Plans approved for permitting. ted. Surface water permit approved. Payment for all DERM Permit Fees completed 7/14/09. Construction Doc’s were submitted to Miami Gardens Building Department on to assume design and construction admin for project. Agreement with new A/E will be presented to the City Council for approval. timist Park Sports Lighting • Phase I Im signage. • Met with A/E 3/12/09 & 6/08/09 to coordinate the completion of the Construction Doc’s. • • County • WASD – Water & Sewer connection reviewed and approved. • DERM -Review for Water & Sewer comple • 7/7/30/09. Building Department and Public Works comments received. A/E response to the comments is pending. • A/E terminated during 11/10/09 Council Meeting. • Negotiations conducted with new A/E • North Dade Op : Construction 100% completed – Anthony Smith Sports lighting fixtures purchased by Miami Gardens. • struction meeting for installation of sports lighting held on 4/22/09. ball and football fields on 5/05/09. Five existing light poles with fixtures were demolished on 4/28/09. Remaining existing poles were retrofitted for the new Musco light fixtures. • Precon • Survey performed to layout boundaries for the base • 15 Page 75 of 115 • Underground conduit installed with modifications to the Electrical room. New panel & wiring for electrical room installed 6/8/09. ist items held on 7/24/09. Installation of sports lighting fixtures completed. payment submitted by contractor. . • Punch List prepared 6/26/09. Final inspection for Punch L • Waiver and Release of Lien Form upon final • Revised SNP Contract was received on 2/16/10. The final reimbursement payment from the Grant Agency (SNP) has been received North Dade Optimist Park: Design 100% completed, Bid Phase started – Anthony Smith . ft. building including six restrooms, small concession/kitchenette, and storage rooms; paved parking lot lighting relocation and minor landscaping; and construction of a sewer lift station. n -Received approval by MDWASD and DERM. t and DERM. A/E started work for additional services to add a new fence around the property, w on 11/03/09. Re-submittal included all additional service work. d site was approved by the MG Building Department on 11/10/09. MG Building Dept on 12/29/09. n Building were denied approval by the MG Public Works on 1/06/10. AE currently addressing comments. • Phase I Improvements include: Construction of new 3,000 sq with 114 spaces including drainage, irrigation and landscaping, football field & sports • Parks plans approved by Miami-Dade Fire. Reviewed by DERM and MDWASD. Additional information requested and accepted 5/08/09. Final approval pending. • Lift Statio • Construction Doc’s for the Recreation Building & Lift Station submitted to the CMG Building Department for review on 5/27/09. • A/E has addressed comments from MG Building Departmen • Plans resubmitted to the MG Building Department for 2nd review on 9/01/09. • gates at entrances, irrigation system and building elevations. • Construction Doc’s re-submitted to the MG Building Department for 3rd Revie • The Construction Documents for the Recreation Building an • The Construction Documents for Lift Station approved by the • The Construction Documents for the Recreatio 16 Page 76 of 115 • The Construction Documents were re-submitted to the MG Building Department to address MG Public Works Department comments on 02/10/10. ved by the MG Public Works on 2/23/10. • The Construction Documents for the Recreation Building were appro • The bid advertisement is pending the City Manager’s approval. Norwood Park & Pool -Pool Building Renovation: Construction 100% complete –– Anthony Smith • Repair work for Pool Building was temporarily on hold until scope for pool piping replacement could be determined. • t and proposal for additional work was approved 5/4/09. Repair work for the Pool Building commenced 5/14/09. Painting completed 6/05/09. re-inspected on 10/15/09. Punch List complete 12/10/09. 09. NP) is pending. Change reques • Punch List Inspection on 09/15/09; • Building Department approved final inspection for door replacement on 12/10/• All Pool House work has been completed. The reimbursement from the Grant Agency (S Norwood Park & Pool-Pipe Replacement Project: Construction 65% complete -A. Smith Piping Replacement Project on 6/18/09. Construction Doc’s submitted to MDWASD, MD Fire, DERM & Miami Gardens val received in August. Construction Doc’s submitted to Health Department on 8/13/09. Plans were approved by the Health Department on 11/09/09. The revised plans with Health Department approval were re-submitted to the MG uilding Department on 11/17/09. • Design Kick-off Meeting for • Final Construction Doc’s completed and submitted to CIP staff on 7/31/09. • Building Department for review on 7/31/09. MD Fire and DERM appro • • Resubmitted to MG Building Department on 09/10/09, 9/24/09 & 10/08/09. • • Building Department on 11/12/09. Plans were approved by the MG B 17 Page 77 of 115 • Project advertised for Bidding on 11/9/09. Bids were opened on 12/10/09. The pool piping replacement commenced on 1/28/10. The Construction renovation and pool piping replacement construction cuments for the pool grounding system have been approved by MG Building Department. proval from Health Department and MG Building Department to Proceed with revised drawings for new sidewall sump drain. The existing main iami Carol City Park • Procurement Department reviewed references and insurance information from single bidder. • City Council approved and awarded construction contract on 1/13/10. • Pre-Construction/Kick-off meeting was held on 1/21/10. • • commenced on 1/28/10. • The demolition is complete. • The installation of the domestic plumbing and pool piping is substantially underway. • The revised construction do • Awaiting ap drain for the pool was found to be leaking when the pressure test was conducted. M : Construction 36% completed – Anthony Smith eeting. County Attorneys denied minor revision requested by City Attorney. Submittal of Water & Revised Water & Sewer Agreement accepted by WASD on 6/04/09. ction Doc’s approved by Miami Gardens Building Department. Miami Gardens Public Works Kick-off meeting held with contractor, Portland Construction. Miami Gardens Building Permit issued 10/15/09 and construction began on 11/02/09. • Contractor for new Recreation Building and Site Improvements on hold pending final approval of site utility plans from WASD and DERM. • WASD Water & Sewer Agreement to 4/08/09 City Council M Sewer Agreement pending up-dated “Opinion of Title”. • • MDWASD, DERM and Miami-Dade Public Works approval received week of 9/07/09. • Final submittal to MG Building Department on 9/18/09. Constru approval pending. • 18 Page 78 of 115 • The underground plumbing and electrical are underway. • The property address of the new Recreation Building has been changed by the MG Planning & Zoning and Miami-Dade County’s Property Appraisal Departments Certified copy of sheets submitted to Miami-Dade as a revision for review on . Miami Dade-Fire Dept. approved the drawings on 1/12/10. artment for the sewer line installation was held on 2/09/10. Miami Dade Public Works has postponed planned county roadway Sewer line and manhole installation is completed and the roads have been ed and the roof installation has started. ity Park Sports Lighting to reflect accurate location. • 1/8/10 because the County permit number had expired • A Preconstruction meeting with Miami Dade County Water and Sewer (MDWASD) and MG Public Works Dep improvements to the right-of-way until after the MG General Contractor completes all off-site work associated with this project. • repaved. • Shell of the Recreation Building is completed. • The roof truss fastening to the steel plates is complet Miami Carol C : Planning 100%, Design Phase 40% -Anthony Smith Replacement of existing Sports Lighting for baseball and football fields identified in ement. edule on 2/02/10. Cost proposal received from Musco on 2/05/10. The Musco contract was signed and returned to the City. • Federal Energy Block Grant. CIP developed cost estimate and schedule for light fixture replac • Miami Garden's staff met with Musco Sports Lighting at the park to review scope and sch • Light replacement cost proposal approved during the City Council Meeting on 2/24/10. • • Construction Drawings under review by the CMG Staff. Generator Installation at Parks Inspection Station: Closeout 100% complete – A. Smith • Electrical work for the transfer switch for the portable generator started on 10/06/09. 19 Page 79 of 115 • The portable generator was started and tested with City Staff, switching the power Close-out documents received and final payment has been processed. tallation at various Parks from the utility main to the manual transfer switch, on 11/18/09. • Generator Ins : Bidding 100% complete – Anthony Smith hase Order has been issued. Construction Kick-off Meeting being scheduled. .J. King Park Playground Replacement • Developing scope for the installation of transfer switch for emergency generators at several Parks. • Projects advertised for bid on 1/20/10. • Pre-bid and site visit with contractors held on 1/27/10. • Bid opening for electrical work for transfer switches for portable generators held on 2/11/10. • Construction will commence once Purc A : Planning Phase 25% – Brandan DeCaro und proposal received for SNP Grant application. d received approval for funding for the new playground installation. Project planning and scheduled to be coordinated with Parks Department. BUILDING AND CODE ENFORCEMENT (Sharon Ragoonan) 370,000.54 376.10 40 Year Recertification $ 6,300.00 • New playgro • V. Nelson and B. DeCaro attended the Safe Neighborhood Parks (SNP) Oversight Committee Meeting on 1/29/10 an • BUILDING SERVICES (Shellie Ransom) REVENUES: Building Permits $ Certificate of Occupancies (CO) $ $ 376,676.64 ES: $ 29,196.63 ional Services) Operating Expenditures/Expenses $ 1,055.14 r Diem; Postage & Freight TOTAL EXPENDITUR Salaries & Wages $ 97,809.92 Personnel Benefits Contract Services $ 9,928.75 (Profess (Travel & Pe 20 Page 80 of 115 Utilities; Rentals & Leases, etc.) /Expenses er Operating Expenses; tion & Training, etc.) 0.00 Operating Expenditures $ 70.71 (Supplies; Oth Uniforms; Books; Educa Capital Outlay 0.00 Other Uses $ 138,061.15 299 pancies MDC Permit Closures 4 34 TOTAL PERMIT APPLICATIONS SUBMITTED: Building Certificate of Occu 11 Demolition 1 Electrical 114 Mechanical Plumbing 56 TOTAL 519 ERFORMED: INSPECTIONS P CITY STAFF Building 521 159 Electrical Mechanical 92 Plumbing 172 PROFESSIONAL SERVICES Electrical 127 Plumbing 0 TOTAL 1,071 TURES CASES: UNSAFE STRUC Issued 6 Board Hearing 2/16/2010 0 TOTAL 6 MONTHLY REPORT TO CENSUS al Permits BUREAU FOR NEW CONSTRUCTION: $ 0.00 l Permits Total – Construction Value $ 90,605.00 Commerci 0 Total – Construction Value Residentia 1 21 Page 81 of 115 MAJOR PROJECTS: Pointe: Townhome master models submitted for review ted a comparative study on permit fees: A resolution to adjust the rate the March 24th Council calls to ensure promptness in answering the incoming ld time” in the routing cue. c. Established a direct inward call line for inspection requests. Callers may request an ttended the two sessions of the nd rmick, Manager of Guest CODE • Attended the Mt. Zion Walk for Peace Social Action Committee meeting. 1. Mercedes Benz: Construction in progress 2. D R Horton Coconut Cay: plans, permits and inspections performed on a timely basis. 3. Taurus Project: Plans approved, permit ready for issuance 4. Cornerstone Group Legacy 5. EDEN Overhaul: In progress 6. Action Plan Items (completed): a. Conduc charged for commercial alterations/repairs is scheduled on meeting. The rate will be reduced from 12% to 3%. b. Modified the routing of phone calls and reduce the “caller’s ho inspection in English or Spanish. d. Provided ongoing customer service training. Staff a Customer Service Training Series, which started on March 2 . Renee C. Farmer Kicked off the series on March 2nd. The guest speakers on March 9th were Reginald Sperling, Director of Guest Services, and Gwen McCo Services, of the Miami Dolphins Sun Life Stadium. ENFORCEMENT (Roderick Potter) The following administrative, enforcement and licensing highlights: • Conducted a Special Events meeting with Representatives from Pollo Tropical for the Super Bowl of Salsa. • Selected the Code Compliance Employee of the Quarter and held the recognition meeting. • Code Compliance Supervisor attended the Norwood Neighborhood crime watch meeting. • Attended the Nuisance Abatement orientation meeting. • Code Compliance Division received new Employee ID badges. 22 Page 82 of 115 • Met with Miami-Dade County laser-fische Supervisor regarding obtaining site plans for Miami Gardens business locations. e. d all Supervisors attended the LPS Code Enforcement Summit. ting. atabase program to continue Code Compliance automation. e Property Owners and Business tenants of Clover Leaf plaza, North Miami Plaza and Main Street Plaza. Code Compliance Supervisor attended the Scott Lake Community Association Attended the City of Miami Gardens Heritage Festival. d training. Conducted monthly general staff meeting and weekly management staff meeting. • Conducted illegal vendor sweeps for the Super Bowl gam • Code Compliance Division Director, Licensing Manager an • Conducted the monthly Housing Division mee • Attended a meeting with PD IT Support to view Access D • Conducted a mini Business Workshop for th • meeting. •Staff Development: • All CEO’s attended the Gold Coast Association of Code Enforcement (GCACE) network an • Housing Stats Nov 09 Dec 09 Jan 10 Feb 10 Re-occupancy Inspections Re-occupancy Certificates issued Administrative Foreclosure Inspections 37 395 47 45 4 51 50 0 45 43 8 23 Page 83 of 115 CODE Stats: Nov 09 Dec 09 Jan 10 Feb 10 Business Tax Receipt Inspections 33 49 64 55 Certificate of Use Inspections 33 49 62 55 Landlord Permit Inspections 45 11 7 74 Warning Notices Issued 229 217 325 438 Civil Violation Notices Issued 121 129 221 128 Re-Inspections 337 305 396 501 Special Master Hearings 32 11 28 23 Massey Hearings 30 26 50 42 Lien Amnesty Request Hearings 12 10 6 9 Extension Requests 32 31 36 37 Complaints Received 128 90 134 170 Proactive Cases 129 184 301 257 Cases Closed Within 30 Days 133 102 111 171 Cases Closed Within 60 Days 6 15 12 11 Cases Closed Within 90 Days 3 2 13 31 Special Operations-Code 3 2 34 9 Special Events 0 2 5 4 Illegal Signs Removed 739 566 517 707 Phone Calls Received by CEOs 218 213 229 333 Parking Tickets Issued 6 7 34 34 Lien Searches 157 136 109 129 Joint Operations-MGPD 3 0 14 4 PD Requests for CE 14 9 21 22 Storm water Postings 0 0 0 0 Abandoned Vehicles -Tagged 18 10 32 31 Abandoned Vehicles -Towed 1 0 6 4 Licensing Stats Nov 09 Dec 09 Jan 10 Feb 10 New Business Tax Receipts 25 31 40 66 New Certificates of Use 22 28 29 46 New Alarm Permit Accounts 53 61 61 38 New Landlord Permit Accounts 6 6 54 8 Business Tax Receipts Issued 67 183 139 208 Certificates of Use Issued 63 159 132 158 Alarm Permits Issued 519 413 108 33 Landlord Permits Issued 4 2 1 33 24 Page 84 of 115 SCHOOL CROSSING GUARDS (SGC) (Cherise Alicia) Meetings Attended: • Departmental mtg. w/DCM Renee Farmer • Director’s Mtg.-03/15/10 • SCG Employee Staff Mtg.-03/05/10 • Agenda Review/Staff Meeting – 03/04/10 • CTST Meeting-03/01/10 • National Center For Missing and Exploited Children-03/09/10 Meetings scheduled: • CTST Coalition Meeting – April 5, 2010 Misc: Friday, February 19, 2010-Family Car Seat/Seat Belt Safety Class-a special presentation where families learn how to protect themselves and their families while riding in motor vehicles. Saturday, February 20, 2010-Car Seat Check-up Event-was held in front of City Hall. Parents and Caregivers including those that attended the Family Safety class came out to have their car seats inspected. Those in need were provided car seats. Assisted 42 Families were assisted, 31 car seats were issued. Employee Incident Reports: • Total: 0 Terminations: 0 Resignations: 0 New Hires: 0 ASSISTANT CITY MANAGER (Vernita Nelson) • Media & Events Division – Working with staff, staff, production and sponsorship contractors to prepare logistics for the Fifth Annual Jazz in the Gardens music festival as well as the 2010 Miss Miami Gardens Scholarship Pageant. • Capital Improvement Projects Department – Continue to assist with capital improvement projects (i.e. Miami Gardens Community Center Phase 1 and 2); leading the efforts to navigate through the county’s grant processes to move our capital projects forward. • Miami Gardens /Opa Locka Youth Violence Initiative –Granted extension period began in February with new scope of services and budget: Youth Violence Prevention Summit was held in Opa Locka on March 20th; Staff attended the Raising and Teaching Boys workshop on March 25th; Children’s Trust staff conducted a Human Resources Monitoring Visit 25 Page 85 of 115 • Public Works Department – Continue to assist the management team with implementation of operational processes and practices that will improve accountability within the department • Weekly Department/Division Meetings • City Manager’s Office – Oversight of the Employee of the Month Program. • Progressive Young Adults Committee – Members are assisting staff with the Census 2010 “Be Counted” public awareness campaign. Committee meetings are held every 3rd Sunday of the month. Additional Meetings: • 1/17 – ASPA Luncheon; CMG Transportation Enhancement Program • 1/25 – Youth Violence Prevention Coalition Executive Board Meeting • 1/26 – 5th Annual Heritage Celebration; Parks & Recreation Black History Month Program • 3/7 – Youth Violence Prevention Coalition Committee Meeting • 3/15 – Director’s Meeting COMMUNITY OUTREACH (Lillie Q. Odom) • Finalized plans for the Employee Annual Heritage Celebration that was held in recognition of Black History Month in the City Council Chambers; February 26, 2010, 12:00 -2:30 Pm • Transported approximately 90 Senior Citizens to the; “Ambassadors for Aging Day” that was held in Tallahassee, Fl. March 10, 2010. We got a chance to interact with some of the state legislators and city lobbyist. • Assisted with the coordination of the Commission for Women program in honor of Women History Month. The program entitled; “A Timeline of Phenomenal Women” was held March 17, 2010 at 6:30 pm.; in the City Council Chambers, with Mayor Gibson as one of the speakers. • Coordinating a Historical Event city-wide; by utilizing the participation of the residents in the city. • Participated in the National Discounted Prescription Cards Conference held monthly via telephone. Community and Committee Meetings attended o February 18, 2010 -Conducted a meeting for the final plans for Heritage Event. Meeting was held in Planning & Zoning Conf. Room. 26 Page 86 of 115 o February 22, 2010 –Attended the World Care Meeting held in West Park. o February 23, 2010 – Attended a meeting for the Ambassadors for Aging Project, held in the Parks & Rec. Department Conference Room. o February 24, 2010 -Coordinated the preparation of the Heritage Event, with the individual committee chair. o February 26 2010-Instructed the Heritage Committee Judges of their responsibilities. The event was presented to date in the City Council Chambers. o March 2, 2010 – Attended the Bi-weekly meeting of War on Poverty Committee meeting, held at the Cope North School. o March 3, 2010 – Attended the North Dade Middle School Emergency closing of the school for the safety of the children. Building zoned unfit. o March 4, 2010 -Heritage Committee Wrap-up meeting that converted into a committee for the American Cancer Society. o March 4, 2010 – Attended a meeting with V. Nelson and S. Ragoonan in reference to the transfer of the AARP Senior Work Program. o March 5, 2010 Attended the seventh Annual International Women Luncheon, held at the Biltmore in Coral Gables. o March 8, 2010 Met with Rachel TaalibDeen, Youth Violence Prevention Coalition. o March 9, 2010 met with the senior’s Transportation Committee held at the Alliance for Aging Office. o March 9, 2010 left City Hall at Midnight to attend the; “Ambassadors for Aging Day. We were accompanied by Dahlia Lockhart from Switchboard of Miami, Inc. – “Seniors Never Alone Program”. They provided treats and refreshments for the citizens that attended the event. o March 16, 2010 met with Henry Petithomme, Youth Power Movement to discuss their program for youth. o March 17, 2010 – Elderly Affairs Committee meeting. MEDIA AND SPECIAL EVENTS Coordinator (Ula Zucker) • Completed the March issue of the Community Newspaper. The February issue is available online at www.communitynewspapers.com. At present we are working on the April issue. 27 Page 87 of 115 • The Miami Gardens Census team, comprised of Jay Marder, Antranette Pierre and Ula Zucker is working diligently to get the City of Miami Gardens counted in the 2010 Census. The team has been meeting regularly to plan various unique ways of promoting Census to hard-to-count communities located in Miami Gardens. Jay Marder can provide a complete report of past, present and upcoming activities in detail. Upcoming events include a community outreach Census Day event on March 28th to being held at located 183rd and 47th Ave. • 2010 Jazz in the Gardens event is slated to take place the weekend of March 20-21st 2010. Artists include Mary J. Blige, Robin Thicke, John Legend, Joe Sample, K-Jon, Tina Marie, Melanie Fiona, Cassandra Wilson, David Sandborn and Boyz II Men. Ticket sales have exceeded last year’s sales and to date we have sold over 36,000. We currently have over 62 food and merchandise vendors in total. The sponsor soiree will take place at the Hard Rock Casino Hotel on March 19th and so will the Golf Tournament. Visit Ticketmaster.com for ticket or the Dolphin Stadium box office. Also visit jazzinthegardens.com for tickets and information. • The souvenir program book for Jazz in the Gardens has been completed. The self standing publication serves to highlight Miami Gardens as a destination location as well as an up and coming City with much to offer visitors, new businesses and visitors. This quality guide also features our City leaders, sponsors and offers readers an opportunity to learn more about South Florida as a destination beyond Miami Gardens. • The Miss Miami Gardens Pageant was truly an amazing event. Five lovely young ladies competed for the title of Miss Miami Gardens 2010 and Miss Abigail M. William, an 18 year old resident of the City who attends Northwestern High School won the coveted title. Former Miss America and Miss Florida Ericka Dunlap was present as well as the current Miss Florida Rachel Todd. Miss Abigail Williams will serve the City as Miss Miami Gardens for the 2010 year and will participate in the Miss Florida pageant in 2010. For more information about the pageant please visit the website at www.missmiamigardens.com. • Our public relations efforts are ongoing. Please see the Community Outreach Department for press clippings, pictures or items of the sort. We are also placing advertisement and purchasing media for other departments. PURCHASING (Pam Thompson) 1. Prepared and issued five bid/RFP: LAP projects B – sidewalks & resurfacing of FHWP roads Purchase of Football Equipment Parks Concessionaire Management Services Annual Contractor Fleet Car Washing Services Annual Contract Emergency Board-Up Services 28 Page 88 of 115 2. Prepared and issued N/A quotations: 3. Preparing specifications for the following: Annual Contract for Storm Drain & Canal Maintenance Installation of Security System – City Hall Annual Contract Purchase Plants & Trees Annual Contract Lot Clearing Annual Contract Purchase Football Uniforms Bunche Park Stormwater Improvement Project 4. Issued 144 Purchase Orders 5. Continue to maintain Fixed Assets (ongoing) 6. Continue to order and assist with auditing fuel card program 7. Continue to train and assist City staff on Eden software 8. Continue entering contracts into Contract Management (ongoing) 9. Continue assisting vendors with on-line vendor registration Bids & Quotes – bid vendors (ongoing) 10. Updating the Procurement Web Page Purchases $25,000-$50,000 Date Vendor Service/Project Amount 2/26/10 Saunders Entertainment Group JIG $391,450.00 3/5/10 All Power Generators PD Generator service $25,577.70 3/10/10 URS Architectural srvs. – design City Hall $25,124.00 3/12/10 Environmental Protection Services NSP 1140 NW 185 Terrace $48,680.00 INFORMATION TECHNOLOGY (Ronald McKenzie) IT Dept Overview This Status report covers the activities of the Information Technology Department for the period from 02/17/2010 through 03/17/2010. It is organized into the following areas: • Significant Accomplishments • Significant Issues 29 Page 89 of 115 • Schedule Status • Travel Activity Accomplishments from Month: o Significant Accomplishments 􀂃 Posted new website for the main website for the City of Miami Gardens. This was a large undertaking and a long time coming but it has been launched. New website is more colorful, more interactive, faster and more user friendly. We will continue working to improve the website as the city continues to grow in programs and personnel. 􀂃 Began deployment of new replacement laptops for Police Department Officers. The old Motorola laptops are no longer under warranty and have been breaking down at an alarming rate. We have deployed 8 on 3/17/10. Will deploy 15 on 3/19/10 and expect to have 100 laptops deployed by the end of May 2010. 􀂃 Continued labeling, scanning and inventorying all IT assets city wide to include PD, CH and Parks. IT created a database for collecting and keeping track of the information. Currently about 35% of all assets at PD has been inventoried. I expect to have all assets scanned and accounted for by the end of April 􀂃 Continued work on new Census website for Miami Gardens. Posted various items and created necessary links for job fair and other items to provide information to the community. We have been working with Jay Marder and Antranette Pierre to ensure format and information is in agreement with objectives set by CMG. 􀂃 Continued work in support of Miami Gardens Community Center project. Began the implementation phase. Currently switching gear, phone system gear, servers, telecommunications, wiring and the data center rack have been ordered and primarily received. The switching gear has been installed and is operational. 30 Page 90 of 115 􀂃 Network services for MGCC are up and connected back to PD. Redundant connection to City Hall will be set up next week. 􀂃 Phone Services for MGCC is scheduled to be completed by 3/22/10. 􀂃 Security and Alarm services for MGCC installed, connection to PD planned to be completed by March 31, 2010. 􀂃 Major system upgrade to the telephone system occurred during the weekend of 3/12/10. The result of the upgrade was additional monitoring capabilities and additional functional capabilities. 􀂃 Working to establish Unified Communications. This in effect is combining phone services with email and video services. The IT Department will be Piloting this new technology in March and April. We expect to begin a pilot with select other users in April. 􀂃 Continued employee training for various Microsoft products. Training was held in Basic Computer Skills and Excel. Additional classes for basic computer skills and Excel will be help for Public Works, SCG and Parks in January and February. 􀂃 Created Logo for Corporate Run Team Event 􀂃 Conducted information sessions for the Corporate Run. We currently have over 50 CMG and PD employees willing to volunteer their time and show team moral by participating in this team event being help at Bayfront on April 29th, 2010. 􀂃 Began physical training sessions on Tuesdays and Thursdays to get employees into shape and help prepare them for the Corporate Run and the Relay for Life. Sessions are being lead by Ron McKenzie, Antranette Pierre and Mariana Pitiriciu. 􀂃 Attended 2 evening meetings for Relay for Life at the Miami Gardens Job Corp. 31 Page 91 of 115 􀂃 Conducted 2 information sessions for Relay for Life. Began organizing teams to help with fundraising, decorations, food, etc. Christina Goetzman has volunteered to be Co-Captain along with me. Brianna Screen is leading the fundraising Committee. 􀂃 Conducted a well received and attended class on Laserfiche. 􀂃 Our Shared Admin with Purchasing, Jenny Pouerie, began. 􀂃 Began deploying laptops for Code Enforcement mobility project. Will have them configured and rolled out my 3/31/10. 􀂃 Continued deploying new AT&T aircards to PD officers. Will continue slow rollout until aircards have been divided into a 50/50 split between AT&T and Verizon. 􀂃 IT Team continuing their testing of Windows 7, MS Server 2008 and some virtualization products, in preparation of capacity planning and creating a more efficient environment. 􀂃 Worked with Tyler Technologies to perform an audit of the CMG EDEN implementation. Building and Code Compliance with the help of Public Works provided the necessary assistance needed to fund this project. Tyler will be performing an audit and will follow up by delivering a detailed analysis of our system and the necessary training needed to get us right and help us to sustain the system effectively. They will also provide 1 week of customized training specifically for CMG. This process will take place with Tyler, on site at CMG during the week of 3/22/10. 􀂃 Continuing our work on a weekly basis and on weekends with Bldg Department to clean up fee structure and routing for permit processes. 32 Page 92 of 115 􀂃 Continued regular Meetings with CIP, Park and Architects on AV system and Security system for MG Community Center. 􀂃 Candidate for Web Master Position currently going through the background check. o Significant Issues 􀂃 Security system at CH is old and beginning to malfunction more frequently. Our old service provider Segutronics is no longer in the business of providing maintenance on the system. IT is looking into finding another maintenance provider to maintain the system until we can afford to get a better one. 􀂃 Data storage nearing capacity. In process of obtaining specs to bid out a capacity solution. 􀂃 Due to various meetings being held in the evening, my overtime budget is being taxed at a quicker rate than originally planned. May have to address different hours for IT staff in order to continue the service levels needed for support. 􀂃 Attended demo of new ERP system (New World Systems). It was attended by other departments and received well. It has a .Net framework and is both lighter and more user friendly than EDEN. Evaluating the product to see what the possibilities would be in getting a more functional system than EDEN. o Schedule Status 􀂃 Working with AIP LLC to come up with an RFQ for virtualization and storage capacity. 􀂃 Working with Telecom and Co-location vendors to establish a collocation site and arrange for telecom services for the entire CMG enterprise. o Travel Activity 33 Page 93 of 115 􀂃 Mario scheduled to attend MCITP – Technician training in June. 􀂃 Sylvia scheduled to MS Server Training in Ft Lauderdale in June. 􀂃 Chas scheduled to attend INAAU ( Avaya Users Group) Conference in April 􀂃 Tristan scheduled to attend MS training in April 􀂃 Gardimyr and Paul scheduled to attend OSSI training in June. 􀂃 Ron and Ricardo scheduled to attend FLGISA annual conference in July. PUBLIC WORKS DEPARTMENT (TOM RUIZ, DIRECTOR) 1. Staff continues to clean and maintain bus bench areas throughout the City. We have not had many problems lately with graffiti. One of our main issues is shopping carts around town, which we will pick up and return to the rightful store. 2. Staff continues to mow public right-of-ways to ensure that the roadways are aesthetically pleasing. We are also spraying curbing and paved medians for weed control. There are many areas where we have planted new trees to help the canopy of the city as well as beautify our residential areas. 3. Two streets crews continue to repair sidewalks throughout the City. This is a great task and the guys are doing an exceptional job. 4. Staff continues to trim and prune trees citywide, especially during the upcoming hurricane season. This also gives residents an added security. 5. We have taken our storm water Division to another level on cleaning our drains around the City. We have both combination vacuum trucks on the road battling debris and sedimentation within our storm systems. We are making a great impact on these systems we are cleaning. Flooding has decreased in those areas. 6. Public Works issued 42 permits of which 33 for driveways, 2 for water and sewer, one for banners and 6 for utilities. 7. Solo Construction Corporation continues working on the construction of the “Neighborhood Improvements-Kings Garden I & II”. The paving is completed. The contractor will be finishing the construction of the curb on NW 46 Ave by March 16, 2010. The cleaning of the existing storm water system will begin on March 15, 2010. 8. The painting of the Turnpike noise wall is completed. The contractor is currently working on the punch list, which needs to be completed by March 30, 2010. 9. The City of Miami Gardens Council approved a budget of $371,207 in America and Reinvestment Act of 2009(Recovery Act) Community Development Block Grant funds in May 27, 2009. The budget included $ 128,405.00 to fund drainage improvements in the Bunche Park Neighborhood Revitalization Area that Public 34 Page 94 of 115 Works will carry out. This project will cover NW 161from NW 26 Avenue to West Bunche Park DR and 162 Street from NW 26 Avenue to NW 162 Street Road. On March 5, 2010 the bid package which includes engineering drawings and technical specifications was submitted to Purchasing Department for bid advertising process. 10. On January 13, 2010 the City of Miami Gardens received notice to proceed from FDOT for last stimulus project (LAP Roadway Improvements ARRA). The project was advertised and the pre-bid meeting was held on March 11, 2010. Staff has scheduled a pre-construction meeting for March 17, 2010. 11. On February 26, 2010 Tran Construction completed 1170 LF (Approx. 234 flags) of sidewalk replacement as part of the Capital Improvement Project in the area of between NW 186th Street and NW 188th Street from NW 7th Avenue to NW 8th Avenue. The Contractor is currently working in the Scott Lake area between NW 175th Terrace and NW 177th Terrace from NW 12th Avenue to NW 14th Avenue. 12. Public Works issued 11 permits of which 4 for driveways, 6 for utilities and 1 for paving and drainage. 13. Update on the Miami Gardens Drive Landscaping Project -2nd phase (Project is between NW 27 Avenue and NW 47 Avenue on NW 183 Street): Staff was informed that FDOT has reviewed and forwarded the comments back to Calvin, Giordano and Associates for revisions. Staff also was informed that the other agencies have the plans and are currently reviewing them. 14. Staff attended the CTST (Community Traffic Safety Committee) on March 1, 2010 15. The NW 7 Avenue Road Improvement Project Plans are in the process of getting completed due to the County delay of two traffic circles. The City will pay the difference to keep the traffic circles in the project for the benefit of the residents in the area. This will allow the residents to make a u-turn to enter their property from the opposite side of the road. The tentative start date is late July or beginning of August. Keep Miami Gardens Beautiful Earth Hour 2010 • City will be providing energy saving conservation information and tools to residents and Jazz in the Gardens patrons. This is a part of a world wide effort. https://www.myearthhour.org/home Energy Efficient In Class Initiative • City is working on an in class project with local school. The goal of the program is to do hands on research with the students to study the impact of energy efficient products. This is a part of the Fairchild Tropical Botanical Garden Challenge. 35 Page 95 of 115 UCF Grant • Submitted • Also have been working with the Florida Division of Forestry to assist in a state wide program evaluation. Winter Beautification Award Spring applications are being accepted Arbor Day completed Earth Day Art contest • Working with city’s Storm Water division to outreach to local schools. • With the help of the IT Dept. we have secured laptops, HD cam cord and other electronic devices for winners of competition. Landscape Maintenance • Still moving south on 441 medians planting drought resistant plants (bougainvillea, green island ficus, red tipped coco plums and variegated aboricolas). • Each month approximately 100 tress will be installed along residential communities. • 70 mahogany and oaks are currently being installed along 165 street at 47-52 avenue. In addition a total of 70 magnolias and cassias trees have been planted throughout the city. • Working with 183rd contractor to correct some of the landscape issues we are having in certain areas. Community Beautification projects • • Ongoing • 3 major community projects completed this month Code Enforcement partnership • Creating common landscape material reference guide for Code Officers. • Working with Code to identify issues with commercial property owners. 2009 PSA TV Commercial in production-will be in the theatres and cable station by end of March 3CMA Award program • Currently putting the city’s application packet together ASSISTANT CITY MANAGER (Daniel Rosemond) 􀂾 Strategic Performance Measurement-Pursuant to Council’s adoption of the City’s Strategic Plan covering fiscal years 2009-2013, I have been working on identifying an instrument (system) to measure the organization’s performance 36 Page 96 of 115 􀂾 Budget Reduction-Given the actual revenue numbers coming in, the Manager has directed staff to look at any and all ways to cut the budget in order to address the shortfall. From my end, I have identified a few options that are being further explored before a final budget amendment is completed. They are listed below: o Reduction of fleet o Modification/consolidation of parks programming (summer camps) o Sale or interim use of city owned land o Reduction/modification of provision of city services 􀂾 Land Development Regulations (status)– During this period, we were made aware that several stakeholders from the industrial parks were not privy to the draft LDR documents. Consequently, the final approval of the LDR’s was deferred until the April Zoning meeting so that staff could meet with them and address their concerns. We’ve had two formal meetings with stakeholders and/or their representatives, in addition to several one-on-one meetings with specific property owners in regard to the proposed code. I believe that most of the concerns have been responded to and/or addressed in modified terminology in the LDR’s. Staff is preparing a comprehensive document that will outline all the issues raised and staff’s response to said issues. 􀂾 Mount Herman property (Alonzo Mourning Charities) – As most are aware, the City purchased this property with the goal of having the Alonzo Mourning Charities (AMC-a 501©(3)) develop and operate a Youth Facility similar to the one in Overtown (Miami). To date, there has been virtually no activity on the part of AMC to move any closer to a determination to move forward. In the meantime, however, this property continues to be an eyesore and liability to the City. The options are to invest some significant dollars to bring the building up to code and either lease it or sell it; or we could demolish the structure and utilize it as a temporary parking lot for events at Bunche Park. Parks Department is analyzing both options with the Capital Projects Department and is expected to have a recommendation by end of March. 􀂾 Possible affiliation with Project MPACT (Miami Partnership for Action and Communities Taskforce)-As you may recall, the City Council approved Community Development’s working with at-risk youth from this organization as part of the Bunche Park Paint Program. During one of MPACT’s Steering Committee meetings, the chairman of the board disclosed that their relationship with Miami Dade County Public Schools was not very favorable, and that the agency may be looking for a new fiscal agent. I approached the Chair about speaking further about the possibility of this collaboration and a follow-up meeting is scheduled. The responsibilities of the fiscal agent (City’s role) include: 37 Page 97 of 115 􀂃 manages all receivables and payables 􀂃 works actively to sustain the operations of the program by leveraging resources and funds to support the program and actively seeks funding opportunities 􀂃 hires all staff and provides competitive benefits 􀂃 provides a representative(s) to attend the monthly steering committee meeting (decision-maker) 􀂃 works closely with the Chair and Co-Chair to ensure all operational issues are resolved in an efficient and timely manner 􀂾 Temporary Protective Status for Haitians (Event)-As approved by City Council, the Mayor sponsored a resolution that the City would host an event at City Hall where Haitians could apply for temporary protective status. This event took place on Saturday, March 6th and was done in conjunction with the Haitian Lawyers Association. By all accounts, the event was successful, even though the attendance was lower than expected. This was attributed to the frequent number of similar events being held throughout the County. In this case, the City had a Census presence for all attendees to ensure that greater awareness of the Census was made. 􀂾 NSP 2 (Debriefing)-I had previously reported to the Manager and Council that unfortunately the City was not awarded funds under its NSP 2 application. I requested a debriefing (mechanism implemented by HUD to discuss application evaluation) and one was granted during this reporting period. Despite the City’s well documented success with the NSP 1 grant, HUD’s evaluation of our application was not favorably scored. Of primary concern was the listed capacity of the staff assigned to this program and the ability to carry out the proposed activities in our application. When discussing the narrative listed in our application, we indicated that we referenced only our experience with NSP 1 (relative to the acquisition, rehab and resale of properties). However, by comparison, other grantees chose to include the collective experiences of everyone on their team as far back as 10 years. This, despite the fact that they had no experience with NSP 1. A total of 456 applications were received nationally and only 56 grantees were awarded. 􀂾 Business Roundtable Breakfast-An initiative launched by Councilman Gilbert, this period we hosted the 3rd Business Roundtable Breakfast where we invite several businesses to have an informal chat with the Councilman and City staff about issues affecting their business and the City as a whole. This past meeting was the most well attended, and lively in terms of discussion items. There were several follow-up issues that will be further explored for possible legislative action. Participated in the following meetings: • Two (2) meetings with industrial park stakeholders re: LDR’s • Park representatives from Youth Sports Program re: discussion of logistics of events going forward 38 Page 98 of 115 • City-wide pedestrian safety & Trail Enhancement (public meeting) • HUD-Sustainable Communities public meeting • Conference call with Casa Valentina & CHS re: possible collaboration re: NSP • Interviews (2 days) for the Training Specialist for HR • Northwest Baptist Christian Academy (chapel)-spoke to 7-12 grade students about community involvement • Conference call with HUD and all other South Florida Grantees re: NSP, HPRP, & CDBG-R • Future Men of Miami Gardens Mentoring Program-attended the Saturday morning session REREATION DEPARTMENT (Kara Petty, Director) Recreation Division Shining Stars After-School: The children are engaged in various activities such as homework assistance, arts & crafts, creative indoor and outdoor activities, chess, etc. In addition, certified teachers improve their reading, math and science skills. • Bennett M. Lifter Park: sixteen (16) participants • Brentwood Park: forty (40) participants • Myrtle Grove Park: eight (10) participants • Rolling Oaks Park: forty (40) participants • A.J. King Park: thirty-seven (37) participants • Buccaneer Park: fourteen (14) participants • Miami Carol City Park: twenty-eight (28) participants • Vista Verde Park: Eleven (11) participants • Bunche Park: Fourteen (14) participants • Norwood Park: Thirty-Six (36) participants • Scott Park: Thirty-Five (35) participants Kids’ Day Off Program: March 1: field trip to Brentwood Pool; occurred at all Shining Stars After-School locations. A.J. King Park • There is line dancing taking place on Wednesday, Thursday and Friday nights from 6:30pm until 8:00pm. • Every Tuesday and Thursday morning from 9-10:30am, participants are engaged in Chair Yoga promoting exercise and health. We had 9 participants in attendance this month. Bennett M. Lifter Park • The dance class continues with 3 participants in the ballet class and 3 in the hip hop class. • Line dance continues on Tuesday and Thursday with 15 participants 39 Page 99 of 115 Brentwood Park • The senior program takes place on Monday mornings and is at capacity with 50 seniors registered. • On February 25, the police command center was stationed at Brentwood between 4am – 5am. Buccaneer Park • On Saturday and Thursday mornings from 9:00-10:30am, seniors get fit in line dancing. • Monday through Thursday from 6:30-7:30am the seniors exercise around the park. • On Monday evenings adult tennis lessons are offered to the residents. • There is line dancing offered on Saturdays from 8:30a.m.-12:00noon for adults various ages. • On Wednesday mornings from 9:00am-12:00pm, the seniors engage in exercising and arts and crafts. Bunche Park • The senior program takes place on Friday mornings. There are (35) seniors registered. • Bunche Park Optimist has baseball practice Monday-Thursday. Cloverleaf Park • The senior program takes place on Wednesday mornings with forty-five (45) seniors registered. 􀂃 Line dance class is being held on Monday, Thursday, and Fridays. Miami Carol City Park • Walkers exercise around the park starting at 6:00a.m. Norwood Park • Norland Senior High Girls Softball team is practicing and having games. • Miami Gardens Express has begun track practice Monday – Friday. • Copper wire was taken from the construction site. Rolling Oaks Park • The senior program takes place on Thursday mornings and is at capacity with 70 seniors registered. On February 18, 2010 at Rolling Oaks Park special guest Sandra Gibson (FAU) came and provided senior screenings for 60 seniors • Tennis courts with lighting have been completed Scott Park 􀂃 Scott Park has daily walkers in the morning and evenings Monday thru Friday. • Scott Lake Optimist has begun track practice Monday – Thursday. • Carol City Sr. High Boys Baseball team is practicing and having games. 40Page 100 of 115 • The Arbor Day event was held at the park, it was a success. Over 300 city residents were in attendance to receive fruit trees. Vista Verde Park. • The teens are provided workshops once a week pertaining to life skills, peer pressures, violence, etc. Also, the teens have an opportunity to join Vista’s book club. Future Men of Miami Gardens (Mentoring Program) • This month was the start of the Mentoring Program for boys ages 11-15. We had 18 kids in attendance with 9 Mentors. In this program we offer workshops, and fieldtrips that relate to the workshops during this 10 week program. The mentee also enjoys activities such as; football, basketball, softball, fishing, and working on their own music CD. Recreation Highlights • Shining Stars participants hosted the “A Black History Show” in honor of Mayor Shirley Gibson and to acknowledge the City Council members. The participants performed poems, music, acts of African American history. There were over 200 people that came out to enjoy the presentation. • On February 21, 50 seniors went to Adrienne Arsht Center to watch the free Gospel Sundays • March 10, 88 seniors participated in the Ambassadors for Aging Day at the Capitol Teens Program 􀂃 Teens Program Expanding Horizons has 31 kids registered and there is an average of 18 kids in attendance. The Teens enjoy daily indoor/outdoor activities, chess, and a variety of field trips. Athletics • Sports Development: Hoops 4 Kids Basketball had a successful turnout. The program ended on February 27th. The parks and recreation staff coordinated a game and an on court trophy presentation and a brunch. Parent participation was greatly appreciated. Touchdown Club flag football program began on March 13th at Scott Park. • Tennis: Tennis is currently being offered in our After School program as well as a Saturday Tennis Program for kids ages 5-12 at Buccaneer Park. The program is run by an experienced and former college tennis player. Kids learn the fundamentals of strokes, techniques, and rules of tennis. We currently have 18 participants. In addition, there are currently 12 participants enrolled in our adult tennis program. The program runs Monday and Thursday evenings from 6:30pm-7:30pm at Buccaneer Park. • Youth Basketball: The City of Miami Gardens has began its first ever youth competitive basketball team playing in the Dade Youth League. Game sites are at Northwest Boys Club, Gwen Cherry NFL YET Center, South Miami YET Center, 41Page 101 of 115 and Overtown Youth Center. The age groups that are participating are 11 and under, 13 and under. • Walking Club: The Walking Club currently has 46 members and we are meeting monthly. • State Representative Oscar Braynon Youth Basketball Invitational: Preparations are underway for the upcoming tournament which will be held on April 2nd and April 3rd for existing teams in the City of Miami Gardens and the surrounding cities. JANITORIAL AND LANDSCAPING A J King Park o 21 Janitorial visits to clean up park site o 1x Grass cut & detailed grounds o 2x Trimmed/Pruned Hedges o 2x Premises blown o 21 Trash removal Andover Park o 26 Janitorial visits to clean up park site o 1x Grass cut & detailed grounds o 26 Trash removal Bennett M. Lifter Park o 26 Janitorial visits to clean up park site o 3x Plant & Water palm trees o 26 Trash removal Brentwood Park & Pool o 23 (park) & 18 (pool) Janitorial visits to clean up park site o 3x Grass cut & detailed grounds o 4x Trimmed/Pruned Hedges o 1x (park) 1x (pool) Premises blown o 23 (park) & 18 (pool) Trash removal Buccaneer Park o 19 Janitorial visits to clean up park site o 1x Grass cut & detailed grounds o 2x Trimmed/Pruned Hedges o 2x (park) Premises blown o 19 Trash removal Bunche Park & Pool o 23 (park) & 21 (pool) Janitorial visits to clean up park site o 2x Grass cut & detailed grounds o 1x Herbicide 42Page 102 of 115 o 23 (park) & 21 (pool) Trash removal Bunche House – 15620 W. Bunche Park Drive o 21 Janitorial visits to clean site o 1x Grass cut & detailed grounds o 21 Trash removal Bunche Church o 2 Janitorial visits to clean site o 1x Grass cut & detailed grounds o 2 Trash removal Cloverleaf Park o 26 Janitorial visits to clean up park site o 1x Grass cut & detailed grounds o 1x Water sod o 26 Trash removal Jordan Landing o 1x Grass cut & detailed grounds o 2x Trimmed hedges o 1x Premises blown Miami Gardens Community Center o 15 Janitorial visit to clean up site o 15 Trash removal Miami Carol City Park o 20 Janitorial visits to clean up park site o 1x Lay & 2x Water sod o 20 Trash removal Mt. Herman House (Church) o 20 Janitorial visits to clean up o 20 Trash Removal Myrtle Grove Park o 23 Janitorial visits to clean up park site o 3x Trimmed hedges o 1x Herbicide o 1x Remove plants o 1x Lay sod o 23Trash removal North Dade Optimist Park o 26 Janitorial visits to clean up park site o 1x Trimmed hedges o 1x Herbicide 43Page 103 of 115 o 26 Trash removal Norwood Park and Pool o 3 (park) Janitorial visits to clean up site o 1x (pool) Trimmed hedges o 4x Drag field o 1x Cleaned tot lot o 1x Lay & 2x Water sod o 3 (park) Trash removal Rolling Oaks Park o 27 Janitorial visits to clean up park site o 3x Trimmed trees o 27 Trash removal Scott Park o 23 Janitorial visits to clean up park site o 4x Grass cut & detailed grounds o 1x Trimmed hedges o 1x Lay & 5x Water sod o 1x Seeded & 1x Water seeded area infield o 23 Trash removal Vista Verde Park o 18 Janitorial visits to clean up park site o 1x Grass cut & detailed grounds o 2x Trimmed hedges o 2x Premises blown o 18 Trash removal 183rd/12th Avenue o 1x Grass cut & detailed grounds 􀂾 All park irrigation systems checked and repaired TRADES A J King Park o 2/16 Repaired a broken swing on playground o 2/16 Requested janitorial supplies o 2/26 Removed a sign from the front of building o 3/9 Installed wooden chair rails Bennett M. Lifter Park the broken swing on playground. rentwood Park and Pool o o 2/22 Cleaned out and fertilize the flower bed o 2/22 Removed/replaced o 3/8 Repaired the boys restroom toilet & girls room toilet B 44Page 104 of 115 o 2/22 Replaced the light in the ceiling over the entrance of the kitchen t side near the pavilion. estroom n the frame in boys restroom dle to the water fountain on the outside of the building they’re not working 2/24 Repaired the light in front of Buccaneer Park 2/16 Placed new soap dispenser in the girls restroom he urinal in men's room from running excessively n (goes off after 30 min) es to the building 2/24 Request janitorial supplies dragging field ot working properly om (handicapped stall) 2/17 Cleaned the bathrooms and the kitchen ved and repaired the railings 2/16 Placed blinds on the office window with glass not plastic w ne for the internet 3/5 Installed a cover plate for the door handle the sea grape trees over the pool deck oom o 2/22 Replaced the parking lot light on the eas o 2/22 Cleaned the light covers in ceiling o 2/24 Replaced the broken paper dispenser in the first stall of the girls r o 2/24 Painted the inside of the building o 2/24 Replaced the AC filter o 2/24 Repaired the missing metal piece o o 2/24 (pool) Repaired the han o 2/24 Removed and disposed of furniture in the dumpster o 3/3 (pool) Cleaned graffiti off of two of the slides on the playground o 3/10 (pool) Repaired the first three sinks in the boys room Buccaneer Park o Bunche Park oo 2/25 Fixed t o 2/26 Checked lights in basketball and field not staying o o 2/26 Repaired the mule (inoperable) o 3/8 Checked sleeves and infield needs work done o 3/10 Mounted the fallen telephone wir Miami Carol City Park oo 2/26 Repair chain for o 3/8 Checked the lights timer it’s n o 3/10 Repaired the toilet in the girls ro Mt. Herman oo 2/17 Remo Myrtle Grove Park & Pool oo 2/16 Replace 3 windows o 2/16 Replaced plastic on the office windo o 2/16 Repaired the broken playground swing o 2/17 Trimmed the trees at the pool o 2/22 (pool) Repaired the backflow preventer o 3/10 Installed an additional phone li o 3/10 Sprayed weeds on the pool deck Norwood Pool oo 3/10 Trimmed o 3/10 Replaced light bulbs in the boys and girls r 45Page 105 of 115 Scott Park o 2/25 Repaired the water fountain st janitorial supplies Repaired the front gate door (Mesh needs to be welded) ecreation Trainings February 18th: Staff attended the Florida Recreation and Parks Association’s eting on for continuing education. ttended two trainings on i-Weekly /17: City publications m tatives for athletics d Parks Association Southwest Region Charities unity Center Amphitheatre tions Amphitheatre mphitheatre t module ive-Athletics it on Operations tion and Parks Association Board o 3/2 Reque o 3/9 Installed new baseboards Vista Verde Park o 2/22 R• Southeast Region me • March 16th: Staff attended an Eden training given by Procurement. • Baseball/Softball field maintenance: Recreation staff a proper field maintenance. MEETINGS 2/16: Parks B 22/17: Data Tracker 2/17: Management Tea 2/17: Park Represen 2/18: Florida Recreation an 2/18: Agenda Review 2/18: Capital Improvement 2/23: Alonzo Mourning 2/24: Miami Gardens Comm 2/24: Parks and Recreation Opera 2/24: Management Team 2/25: Miami Gardens Community Center 3/1: Ellis Management 3/1: Miami Gardens Community Center 3/1: Recreation Expo 3/2: Miami Gardens Community Center A 3/2: Customer Reques 3/3: Parks Bi-Weekly 3/3: Management Team 3/3: Park Representat 3/4: Agenda Review 3/4: Norwood Pool construction 3/5: Great Park Summ 3/8: Elevate Miami 3/10: Parks and Recreati 3/10: Florida Recrea 3/15: Directors 46Page 106 of 115 CURRENT PROJECTS Park Audits: Director has continued park audits to determine efficiency and areas Satisfaction Rating: Director is analyzing satisfaction survey scores to determine Youth Sports: Department continues to evolve the new City of Miami Gardens Miami Gardens Community Center: The Community Center Manager continues to Norwood Pool renovation: The Aquatic Facilities Manager has worked closely with LANNING & ZONING (Jay Marder, Director) AND DEVELOPMENT REGULATIONS -Cyril Saiphoo, Jay Marder, Bhairvi Prepared LDRs for final adoption for the March 3, 2010 meeting with all torneys from Technical adoption for f the project from Iler to DCA Grant to Mellgren. LANNING – Jay Marder, Bhairvi Pandya e in compliance -Confirmation of receipt chool Interlocal Agreement (ILA) Amendment -Communications ongoing with ONING – Jay Marder, Cyril Saiphoo, Nixon Lebrun, Marilu Gunness, Jacquelyn Gardner 􀂾 of improvement. 􀂾 individual program strengths and areas needing improvement. 􀂾 Youth Sports Program. This includes logistics, marketing, website, info line, etc. 􀂾 work on gathering all FF&E items, develop the Policy & Procedures Manual for the Community Center as well as the Standard Operating Procedures and programming that will be set at the Community Center. Planning and Implementing a Towne Hall Meeting that will enable residents to have input on what types of programs will be offered at the Community Center. Security has been at the Community Center (beginning February 27th) through the evening to prevent vandalism as well as use of the track. 􀂾 Capital Improvements to insure the project is completed. P L Pandya, Nixon Lebrun • amendments from first reading and quality control review. • Held meetings with industrial park property owners and at Advisory Group for the review of the LDRs and to address concerns. • Preparing final changes and quality control revisions to LDRs for final the April 7, 2010 meeting.. • Compiled financial history o P• Capital Improvements Element Updat received from Department of State. Notice of Intent to be published in Miami Herald on March 31, 2010. S Miami-Dade County School Board staff regarding amendments to ILA. Official correspondence to be received by all local governments before end of March 2010. Z 47Page 107 of 115 • Public Hearings o Prepare Council Memo and Executive Summary for adoption of Land ulations for final adoption. rner of 99 Street and N.W. 27 Avenue for development of fast food establishment viewed 94 building permits iewed 5 Temporary Sign Permit applications /Occupational License Applications. pared 1 re-occupancy certificate memorandums. ign permit processed. ocessed ase in fees. Assignments. Residential Home) 1,000’ radius verification sign code training to Code Compliance officers for implementation of ilding official and FMU on new dormitory development plans. ith project manager, City Manager on redevelopment of old hospital venue for fast food establishment. ments. Development Reg o Process the Declaration of Restrictive Covenant for David Fenton, Trustee • Plats o Review of tentative plat for Stadium Plaza for property located southeast co N.W. 1 o Adoption of UAIG final plat and coordination of signatures for transmittal to County. • Building o Re o Rev o Conducted 17 site inspections. • Certificate of Uses o Reviewed 40 Certificates of Use • Re-occupancy – Pre • Administrative Adjustment (variance)-1 processed . • Sign Code Permits o 3 sign plans processed. o 2 Temporary s o 2 window signs permit pr o Modified all sign applications for incre • Zoning Verification Letters o 5 processed. • Address Assignments o 4 new Address • Group Homes o 4 Group Homes (Community letters. • Code Enforcement o Provided window signs. • Meetings o Meeting with bu o Meeting w building. o Meeting with building official for development of outparcel adjacent to Walmart on N.W. 27 A o Meeting with City consultant LRK architects for development of Town Center/City Hall, and coordination of development require o Follow up meeting with LRK architects to review concept plans for town center/City Hall. o Meeting with Mercedes Benz on plans revisions and substantial compliance with building official. o Meeting with project manager for old hospital building for with City’s traffic engineer. 48Page 108 of 115 o Meeting with project manager for old hospital building with building official on building and zoning issues for the redevelopment of the property. Parcel Refresh – Ongoing-Continued with CASS testing resulting in system omer support – not successful. CASS Testing New Zoning Map – Completed developing database for new Zoning Map for the ent Regulations. included on map forwarded to Director for Stabilization Program (NSP) Realtor Map – Updated NSP map s awareness event. Radius, Zoning and Aerial maps ya MPO Transportation Enhancement Funds – Workshop conducted on February ion. Grant application data and STANDARD OPERATING PROCEDURES (SOP) – Bhairvi Pandya to coordinate with P&Z staff on updating all departmental SOPs. Written OT . CPR Training Temporary Administrative Assistant: PO’s, Supplies, Group Home . ECTED STATUS APPLICATION EVENT – Jay Marder EDEN – Marilu Nava, Bhairvi Pandya • failures. Troubleshooting with cust process pending until further customer support receipt from Tyler Technologies (Tyler). IT in ongoing communications with Tyler. • Modifying Sign Plan routing queues for all sign permits • Modified all Sign fees in application and EDEN GIS – Bhairvi Pandya • City’s Land Developm • Planned Developments Map – Working on producing 2010 update and database. Master list of properties to be confirmation. • County Map – Provided large scale map of Miami-Dade County to ACM. • Neighborhood for Community Development Department. • Census 2010 Campaign– Created and printed several large scale and 11 x 17 posters for Sunday March 14th City Censu • Transportation Enhancement Grant Supporting Maps – Developed 3 maps (1) Rolling Oaks Park Conceptual Trail Map (2) Sidewalk Enhancement Map and (3) Existing Sidewalks Map for the grant application. • Group Home Maps -Completed 4 group home maps with a 1,000 ft. radius. • Public Hearing maps-Completed Mailed Notice for David Fenton and Jorge Abruto hearings. TRANSPORTATION – Jay Marder, Bhairvi Pand • 17, 2010 that included a PowerPoint presentat information package due on March 5, 2010 was submitted ahead of schedule on March 3, 2010. DEPARTMENTAL format will be per City template. A graphic flow chart will also be developed for each. Began assessing and reviewing current SOPs. HER 12. Train Processing, etc TEMPORARY PROT 49Page 109 of 115 1. As part of implementing the City Council’s resolution regarding assistance to h 6 in City Council Chambers, 11AM-3PM s. rome Agency Guylene Berry OMPLETE COUNT CENSUS CAMPAIGN – Jay Marder with Antranette Pierre, Ula 1. ers, 15,000 printed; distributed by Street Teams and City staff. urant (Caribbean/Haitian fare) occurred, press releases and wire service, etc., plus Caribbean radio y promoted local Tony’s Restaurant and Catering, Progressive Young Adults and nal Census Bus representatives enders, the US Census in and ing distributed by the Street Team were printed in and 47 Avenue at Miami Gardens Shopping porary QAC (Question and Answer Center) so that residents Post office was confirmed, the upper management did not allow them to eaway Haitians, coordinated request for Haitian Temporary Protected Status with Haitian lawyer representative; 2. Held on Saturday, Marc 3. IT set up 10 computers that were networked, to process application 4. Received and transmitted press release to Events and Media 5. Coordinated room reservation with Front Desk 6. Developed three station radio coverage with Ma 7. Interviewed for radio, Mayor and Jay Marder, for AM 1580 with 8. Interviewed by free lance journalist for Herald newspaper. C Zucker and Anthony Jackson of Marome Agency Events a. Publicity i. ½ page fly ii. Placemats: 70,000 distributed to area restaurants. b. Held Census Awareness Happening, March 14 i. Location: Cloverleaf Plaza, in front of Tony’s Resta ii. Census awareness for eastern side of City iii. 12-2PM iv. TV coverage interview and announcements. v. City initiated small food giveawa coupons for $5.99 all you can eat, regular $7.99. vi. Miami-Dade County Complete Count Committee, our Street Teams participated in the event. c. Jazz in the Gardens i. Coordinated with Regio ii. Due to limited “real estate” at the event for paying v Display will be the only Census display; the city will not have a separate display; iii. The City’s four Census Banners are to be displayed at the entry gate area iv. Street Team members who are working for the City will create interest highlight the City’s Stand Up! Be Heard! Be Counted! campaign, including the use of beach balls. Planned census table, partner with Miami-Dade County personnel d. City Census Day, March 28 i. 5,000 of the ½ page flyers be Spanish and are being distributed. ii. Location: SE corner of 183rd Street th Plaza (old Publix) iii. To serve as a tem can fill out questionnaire and mail it there by giving the forms to the Census workers. iv. While the be there. They are not needed to take Census Questionnaires; Census workers can do that. v. Latin food giv vi. Other giveaways 50Page 110 of 115 2. Radio and Newspaper Media by Marome Agency olutions Agency, Guylene Berry: 1580AM (Creole); ZWave Radio March 28th. events and general awareness nd 28 events of Miami Gardens Census messaging; to be distributed ats with Census and Jazz in the Gardens Messages – 70,000 to be e upcoming issue of the Parks at the following iation nior Club y Baptist – Spoke at March 17 Lent service with 12+ f God; New – Emailed to Pastor’s Association regarding upcoming events sed Outreach Weekend, March 19-21 – Breakfast Andover hip Baptist Church a. Kicked off in March including: i. WEDR 99.1FM (99JAMZ) ii. WHQT-FM iii. GSA, Global S 1320AM and Mega 1700AM WKAT. iv. Spanish station also included prior to b. Message recording being scheduled with mayor c. 4 newpapers and 4 radio stations to highlight city d. 30-60 second radio spots e. Radio to be on-site at 14th a th 3. Posters – A set of 4 were printed with City 1,000 for distribution of main poster; Design by Marome Agency 4. Street Teams and Palm Cards – Making up 15,000 palm cards by Street Teams provided by a City vendor. This will include young people going to shopping centers and stores to distribute the census cards which advertise the City’s events including: March 14 Outreach; Jazz in the Gardens; March 28 Event 5. Place M placed on tables in restaurants throughout the City 6. The Gardens Experience – Additional input into th Brochure which includes a census cover highlighting the City’s Census Campaign including an accompanying article. This eliminated the need for a separate citywide census mailing. 7. Senior Clubs – Spoke a. Cloverleaf Royals Senior Club b. Rolling Oaks Ambassadors c. North County Citizens Assoc d. Brentwood Senior Club e. Bunche Park f. Buccaneer Se 8. Faith-Based Outreach a. Sierra Norwood Calvar other churches, over 150 persons, handed out giveaways and flyers. b. Planned at: Carol City United Methodist, Church of the Kingdom o Way Fellowship c. Mayor’s Email including MD Co’s Faith-based outreach and City events on the 14th and 28th, as well well as Jazz in the Gardens. d. Miami-Dade County Faith-Ba is planned at Miami-Dade College on March 19; Mayor Gibson to speak. 9. Neighborhood and Organization Signs – After being suggested at the Civic Association meeting, the following signs were prepared and most are distributed at this writing to organizations that have specifically assisted and/or hosted the City’s Census Campaign: a. New Way Fellowship Praise and Wors b. Norwood Neighborhood Watch c. Bunche Park Senior Club 51Page 111 of 115 d. Cloverleaf Royals Senior Club ior Club er) hurch f South Florida we were low on our giveaways, several Senior tics: As of 3/16, there have been a total of 2,984 hits to nt presentation h School -Voice message about Census to be aired three times a t at High Schools: Miami: Working with Dade County Economic ected Status Application Drive – Integrated Census message rames and placed on FLEET SERVICES (David Motola) e. Rolling Oaks Ambassadors Sen f. North County Citizens Association, Inc. g. Andover Park Civic Association, Inc. h. Norwood Neighborhood Watch i. Cloverleaf Plaza (shopping cent j. Miami Gardens Shopping Plaza k. Sierra Norwood Calvary Baptist C l. Pentecostal Tabernacle Church m. Muslim Community Association o n. Carol City United Methodist Church o. Church of the Kingdom of God p. Holy Family Episcopal Church q. Brentwood Goldies Seniorclub 10. Giveaways – As of March 18, Clubs and Churches having enjoyed the bags, balls and dog tags. Some are saved for the 28th event. 11. Census Web Page: Statis the cmgcensus.com website, 493 in February and 2,491 in March. 12. Presentation to City Council: Prepared and delivered Powerpoi to City Council on March 10. 13. Schools: a. Norland Hig week. b. Teen Cour Advocacy Trust 14. Temporary Prot at Event and Creole Radio, Interview and Live Feed media. 15. North Dade Library – The four City-branded posters were f display. o Fleet Management Software Repairs are being entered in the data base, and vehicles are being tracked based New vehicles being placed in service are being entered into the data base Fuel usage is being entered into the data base reflecting both economy and total The Fleet Department along with various other user departments received training Second level training will be established for April 2010 o upon the established preventative maintenance schedule o o operating cost o o 52Page 112 of 115 o Fuel Usage (Ongoing) Monthly reports of fuel usage with concern identification provided to all A Fiscal YTD of fuel usage by vehicle was provided to all department heads. In it Fleet Manager met personally with various department heads reviewing fuel Fuel invoices are being maintained electronically, master bill. Weekly Check Sheets Weekly check sheets for PD have been eliminated with the new fuel reporting Weekly check sheets are still being received from other user departments, Yearly DOT Inspections a) Fleet Representative working with PW department to facilitate dates and times o ar Wash Services – Purchasing released a new bid for car wash services. New vehicles Unmarked units – Fleet Admin processed 5 new vehicles for tag, title and Marked Units – They are currently at the up fitter for lighting etc. Upon completion Surplus vehicles Surplus Dodge Ram Truck and JCB Backhoe sold. o Department Managers for concurrence. o high and low utilization vehicles were identified o economy and utilization o o o system. Supervisors will continue to review monthly vehicle condition with officers. o scheduled to be discontinued April 2010. o for heavy equipment to have their yearly certifications. C o o registration. Vehicles in service on 3/11/10. o of pilot unit, PD will inspect prior to completing all units. o o 53Page 113 of 115 o Wrecked Crown Victoria currently up for bid. Collision Repair – Continue to work closely with vendors, Risk management, and Vehicle Tracking –Four units have already been installed with tracking systems for Vehicle Procurement – Tracked the release of all purchase orders related to the Tire Repair /Road Side Assistance – An inventory of used /temporary tires have Warranty Repairs – Check certain service repair invoices against vehicle warranty Fleet Manager performed weekly lot checks, identifying vehicles that were left Fleet Administrator routinely contacts vendors for monthly accounting statements Maintain hubcap inventory for Police vehicles. In the process of researching a Regular visits to mechanical and body shop vendors for visual vehicle repair ervices Fleet Staff attended bi-weekly meeting with Assistant City Manager regarding Fleet Admin. attended weekly Relay for Life Committee meetings for upcoming o user department to provide prompt collision repairs within departmental policy and procedures. Working with appraisal company to repair Command Center that received minor damage to stainless steel plates on rear exterior. o evaluation. Based upon the feedback received, they are beneficial but due to current budget constraints we may limit them going forward to select vehicles with unique application or high value. o vehicles to make sure that not only the vendors received them but they input them to the manufacturers as well. o been placed in inventory and new tires put in service. o to insure proper billing for services. o unlocked and notifying department heads. o to research and reduce invoices from becoming past due. o replacement hub cap, the one we use is being discontinued. • status and updates and drop off and pick up vehicles at various locations. o Fleet Admin. scheduled car wash detail appointments and window tinting s for various departments. o Fleet issues and concerns. o Cancer Walk in April 2010. 54Page 114 of 115 55 Fleet Service Representative coordinated repairs for Public Works equipment: Fleet Service Representative met regularly with Police Department vehicles Performed daily and weekly inspections for all city departments’ vehicles and Replaced spot light bulbs and missing hubcaps on Patrol cars. Responded to multiple service calls for Police, Public Works, Parks Maintenance, Monthly start up and check City Hall and Parks standby generators. Fleet Admin. processed invoices received from vendors regarding parts, service, Fleet Admin. Prepared requisitions necessary to purchase parts, accessories, o Vaccon Sweeper, Terex and JCB. o liaison, Sgt. Brown to discuss and address repair issues and concerns. o equipment. o o Building and Code Enforcement departments, addressing their concerns. o o and maintenance on vehicles and equipment. o maintenance and services. Page 115 of 115