HomeMy WebLinkAboutJuly 22, 2015 City Council AgendaRegular City Council Agenda July 22, 2015 Page 1
CITY OF MIAMI GARDENS
CITY COUNCIL MEETING AGENDA
Meeting Date: July 22, 2015 18605 NW 27th Avenue Miami Gardens, Florida 33056 Next Regular Meeting Date: September 9, 2015 Phone: (305) 622-8000 Fax: (305) 622-8001
Website: www.miamigardens-fl.gov Time: 7:00 p.m.
Mayor Oliver Gilbert Vice Mayor Felicia Robinson Councilman Rodney Harris Councilwoman Lisa C. Davis Councilman David Williams Jr. Councilwoman Lillie Q. Odom Councilman Erhabor Ighodaro, Ph.D. City Manager Cameron Benson
City Attorney Sonja K. Dickens, Esq. City Clerk Ronetta Taylor, MMC
Article VII of the Miami Gardens Code entitled, “Lobbyist” requires that all
lobbyists before engaging in any lobbying activities to register with the City
Clerk and pay a one-time annual fee of $250.00. This applies to all persons
who are retained (whether paid or not) to represent a business entity or
organization to influence “City” action. “City” action is broadly described to
include the ranking and selection of professional consultants, and virtually all-
legislative, quasi-judicial and administrative action. All not-for-profit
organizations, local chamber and merchant groups, homeowner associations, or trade associations and unions must also register however an annual fee is not required.
(A) CALL TO ORDER/ROLL CALL
(B) INVOCATION
(C) PLEDGE OF ALLEGIANCE
(D) APPROVAL OF MINUTES
D-1) Regular City Council Minutes – July 8, 2015
(E) ORDER OF BUSINESS (Items to be pulled from Consent Agenda at this time)
(F) SPECIAL PRESENTATIONS (5 minutes each)
F-1) Councilman David Williams Jr. – Special Recognition - Ric Powell
F-2) Councilman David Williams Jr. Special Recognition – Michele Mordica
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Regular City Council Agenda July 22, 2015 Page 2
(G) PUBLIC COMMENTS (2 minutes each)
(H) ORDINANCE(S) FOR FIRST READING:
None
(I) ORDINANCE(S) FOR SECOND READING/PUBLIC HEARING(S)
None
(J) RESOLUTION(S)/PUBLIC HEARING(S)
None
(K) CONSENT AGENDA:
K-1) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MIAMI GARDENS, FLORIDA, SUPPORTING THE SICKLE
CELL DISEASE ASSOCIATION OF AMERICA, MIAMI-DADE
COUNTY CHAPTER 36TH ANNUAL SICKLE CELL RUN/WALK AWARENESS EVENT, SEPTEMBER 26, 2015, AT THE BETTY T. FERGUSON RECREATION COMPLEX TO SUPPORT
CHILDREN AND FAMILIES IMPACTED BY THE SICKLE CELL
DISEASE; PROVIDING FOR THE ADOPTION OF
REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. (COUNCILWOMAN LISA C. DAVIS)
K-2) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MIAMI GARDENS, FLORIDA, DIRECTING THE CITY
MANAGER TO TAKE ANY AND ALL STEPS NECESSARY TO SUBMIT AN APPLICATION FOR MEMBERSHIP, ON BEHALF OF THE CITY, TO SISTER CITIES INTERNATIONAL;
PROVIDING FOR THE ADOPTION OF REPRESENTATIONS;
PROVIDING FOR AN EFFECTIVE DATE. (COUNCILMAN
ERHABOR IGHODARO) K-3) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MIAMI GARDENS, FLORIDA, AUTHORIZING THE
PROGRESSIVE YOUNG ADULT ADVISORY COMMITTEE (MGPYA) TO PARTNER WITH FLORIDA MEMORIAL AND ST. THOMAS UNIVERSITIES TO ASSIST IN FAMILIARIZING THE INCOMING FRESHMEN CLASS WITH THE PROGRAMS AND
SERVICES OFFERED BY THE CITY OF MIAMI GARDENS;
PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. (SPONSORED BY THE CITY CLERK
K-4) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
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Regular City Council Agenda July 22, 2015 Page 3
MIAMI GARDENS, FLORIDA, AUTHORIZING THE CITY MANAGER AND CITY CLERK TO EXECUTE AND ATTEST,
RESPECTIVELY THAT CERTAIN EASEMENT AGREEMENT
WITH 202 TERRACE, INC. FOR DRAINAGE, A COPY OF WHICH IS ATTACHED HERE TO AS EXHIBIT “A”; PROVIDING FOR DIRECTIONS TO THE CITY CLERK; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS;
PROVIDING FOR AN EFFECTIVE DATE. (SPONSORED BY THE
CITY MANAGER) K-5) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, APPROVING A WAIVER OF
PLAT FOR A PROPERTY GENERALLY LOCATED AT NW 165
STREET BETWEEN NW 41 AVENUE AND NW 42 AVENUE, MORE PARTICULARLY DESCRIBED ON EXHIBIT “A” ATTACHED HERETO, PROVIDING FOR THE ADOPTION OF REPRESENTATIONS, PROVIDING FOR AN EFFECTIVE DATE.
(SPONSORED BY THE CITY MANAGER)
K-6) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE CITY MANAGER TO ISSUE PURCHASE ORDERS, ON AN AS NEEDED
BASIS, TO FLEET TIRE TRUCK AND AUTO, AUTONATION
FORD MIAMI AND LEHMAN BUICK GMC, LLC FOR PREVENTIVE MAINTENANCE AND REPAIR OF THE CITY’S FLEET OF VEHICLES, IN AN AMOUNT NOT TO EXCEED THE ANNUAL ALLOCATED BUDGETED AMOUNT; PROVIDING
FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING AN
EFFECTIVE DATE. (SPONSORED BY THE CITY MANAGER) K-7) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE CITY
MANAGER TO ISSUE A CHANGE ORDER TO DJ AUTO
COLLISION CENTER, INC., MASTERS PAINT & BODY SHOP, INC., AND WORLD MOTOR CORPORATION, IN THE AMOUNT OF THIRTY THOUSAND DOLLARS ($30,000.00), FOR AUTO REPAIR SERVICES OF THE CITY’S FLEET OF VEHICLES;
PROVIDING FOR THE ADOPTION OF REPRESENTATIONS;
PROVIDING FOR AN EFFECTIVE DATE. (SPONSORED BY THE CITY MANAGER) K-8) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MIAMI GARDENS, FLORIDA, AUTHORIZING THE RENEWAL
OF THE AGREEMENT WITH IMPERIAL ELECTRIC & LIGHTING SUPPLY, INC. AND ELECTRICAL CONTRACTING SERVICE, INC. FOR SECURITY AND SPORTS LIGHTING
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Regular City Council Agenda July 22, 2015 Page 4
SYSTEM MAINTENANCE; AUTHORIZING THE CITY MANAGER TO ISSUE PURCHASE ORDERS, ON AN AS NEEDED
BASIS, IN AN AMOUNT NOT TO EXCEED THE ANNUAL
ALLOCATED BUDGETED AMOUNT; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. (SPONSORED BY THE CITY MANAGER)
K-9) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MIAMI GARDENS, FLORIDA, AWARDING A BID TO CENTURY INDUSTRIES, INC. FOR PORTABLE MOBILE STAGES; AUTHORIZING THE CITY MANAGER AND THE CITY CLERK TO EXECUTE AND ATTEST, THAT CERTAIN AGREEMENT, A
COPY OF WHICH IS ATTACHED HERETO AS EXHIBIT “A”, IN
THE AMOUNT OF TWO HUNDRED TWELVE THOUSAND, TWO HUNDRED FIFTY-FOUR DOLLARS ($212,254.00) FOR THIS PURPOSE; PROVIDING FOR INSTRUCTIONS TO THE CITY CLERK; PROVIDING FOR THE ADOPTION OF
REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE.
(SPONSORED BY THE CITY MANAGER) K-10) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE CITY
MANAGER AND CITY CLERK TO EXECUTE AND ATTEST
RESPECTIVELY THAT CERTAIN AMENDMENT TO INTERLOCAL AGREEMENT NO. 3 BETWEEN THE CITY OF MIAMI GARDENS AND MIAMI-DADE COUNTY FOR AN EXTENSION OF THE BUILDING BETTER COMMUNITIES
GENERAL OBLIGATION BOND (GOB) PROGRAM, A COPY OF
WHICH IS ATTACHED HERETO AS EXHIBIT “A”; PROVIDING FOR INSTRUCTIONS TO THE CITY CLERK; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR NUNC PRO TUNC EFFECT; PROVIDING FOR AN EFFECTIVE
DATE. (SPONSORED BY THE CITY MANAGER)
K-11) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE CITY MANAGER TO EXECUTE THAT CERTAIN PROPOSAL
SUBMITTED BY CALVIN GIORDANO & ASSOCIATES, INC.,
ATTACHED HERETO AS EXHIBIT “A,” IN THE AMOUNT OF FIFTY THREE THOUSAND, EIGHT HUNDRED DOLLARS ($53,800.00) TO PREPARE AND EVALUATE COMPREHENSIVE PLAN AMENDMENTS; PROVIDING FOR INSTRUCTIONS TO
THE CITY CLERK; PROVIDING FOR THE ADOPTION OF
REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. (SPONSORED BY THE CITY MANAGER)
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Regular City Council Agenda July 22, 2015 Page 5
K-12) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MIAMI GARDENS, FLORIDA, ESTABLISHING THE
ADMINISTRATIVE FEES FOR THE PRE-ARREST DIVERSION PROGRAM; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. (SPONSORED BY THE CITY MANAGER)
(L) RESOLUTION(S) L -1) A RESOLUTION OF THE CITY OF MIAMI GARDENS, FLORIDA, ESTABLISHING THE PROPOSED MILLAGE RATE
NECESSARY TO BE LEVIED FOR THE FISCAL YEAR 2015-16
FOR OPERATING PURPOSES; ESTABLISHING THE DEBT
SERVICE MILLAGE RATE APPROVED BY THE ELECTORATE IN APRIL 2014; SETTING THE DATE, TIME AND PLACE OF PUBLIC HEARINGS TO CONSIDER THE
PROPOSED MILLAGE RATE, DEBT SERVICE MILLAGE
RATE AND TENTATIVE BUDGET; PROVIDING FOR
DIRECTIONS TO THE FINANCE DIRECTOR THROUGH THE CITY MANAGER; AND PROVIDING FOR AN EFFECTIVE DATE. (SPONSORED BY THE CITY MANAGER)
L-2) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MIAMI GARDENS, FLORIDA, AWARDING A BID TO _________________FOR EXTERNAL AUDIT SERVICES; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND
EXECUTE AN AGREEMENT FOR THIS PURPOSE; PROVIDING
FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING
FOR AN EFFECTIVE DATE. (SPONSORED BY THE CITY MANAGER)
QUASI-JUDICIAL ZONING HEARINGS:
(M) ORDINANCES ON FOR FIRST READING(S):
None
(N) ORDINANCES ON FOR SECOND READING/PUBLIC HEARING(S)
None
(O) RESOLUTION(S)/PUBLIC HEARING(S)
O-1) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA APPROVING THE APPLICATION
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Regular City Council Agenda July 22, 2015 Page 6
SUBMITTED BY THE JPM CENTRE AT MIAMI GARDENS DR., INC. FOR A MODIFICATION OF THE DECLARATION OF
RESTRICTIVE COVENANTS, AS PROFFERED BY
RESOLUTION NO. 2009-177-1123-Z-90, PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING AN EFFECTIVE DATE. (SPONSORED BY THE CITY MANAGER)
(P) REPORTS OF CITY MANAGER/CITY ATTORNEY/CITY CLERK
(Q) REPORTS OF MAYOR AND COUNCIL MEMBERS
(R) WRITTEN REQUESTS, PETITIONS & OTHER WRITTEN
COMMUNICATIONS FROM THE PUBLIC
(S) ADJOURNMENT
IN ACCORDANCE WITH THE AMERICAN WITH DISABILITIES ACT OF 1990, ALL PERSONS WHO ARE DISABLED AND WHO NEED SPECIAL ACCOMMODATIONS TO PARTICIPATE IN THIS MEETING BECAUSE OF THAT
DISABILITY SHOULD CONTACT RONETTA TAYLOR, MMC, CITY CLERK (305) 622-8000 EXT. 2830, NO LATER THAN 48 HOURS PRIOR TO SUCH PROCEEDINGS. TDD NUMBER 1-800-955-8771.
ANYONE WISHING TO OBTAIN A COPY OF ANY AGENDA ITEM MAY CONTACT RONETTA TAYLOR, MMC, CITY CLERK (305) 914-9010 EXT. 2830. THE ENTIRE AGENDA PACKET CAN ALSO BE FOUND ON THE CITY’S WEBSITE AT www.miamigardens-fl.gov.
ANYONE WISHING TO APPEAL ANY DECISION MADE BY THE CITY OF MIAMI GARDENS WITH RESPECT TO ANY MATTER CONSIDERED AT SUCH MEETING OR HEARING WILL NEED A RECORD OF THE PROCEEDINGS
AND, FOR SUCH PURPOSE, MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED.
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City of Miami Gardens
Agenda Cover Memo
Council Meeting Date: July 22, 2015 Item Type:
Resolution Ordinance Other
X
Fiscal Impact:
Yes No Ordinance Reading: 1st Reading 2nd Reading
X Public Hearing:
Yes No Yes No
X
Funding Source: Advertising Requirement: Yes No X
Contract/P.O. Required:
Yes No RFP/RFQ/Bid #:
X
Strategic Plan Related: Yes No Strategic Plan Priority Area: Enhance Organizational
Bus. & Economic Dev Public Safety Quality of Education
Qual. of Life & City Image X Communication
Strategic Plan Obj./Strategy: (list the specific objective/strategy this item will address) X
Sponsor Name: Lisa C. Davis, Council Member Department: Office of the Mayor & City Council
Short Title:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI
GARDENS, FLORIDA, SUPPORTING THE SICKLE CELL DISEASE ASSOCIATION OF AMERICA, MIAMI-DADE COUNTY CHAPTER 36TH ANNUAL SICKLE CELL RUN/WALK AWARENESS EVENT,
SEPTEMBER 26, 2015, AT THE BETTY T. FERGUSON RECREATION
COMPLEX TO SUPPORT CHILDREN AND FAMILIES IMPACTED BY
THE SICKLE CELL DISEASE; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE.
Staff Summary:
Background:
The Sickle Cell Disease Association of America Miami-Dade County Chapter will be holding its 36th
Annual Sickle Cell Run/Walk Awareness event, Saturday, September 26, 2015 from 8:00 AM – 1:00 PM,
at the Betty T. Ferguson Recreation Complex.
Item K-1) Consent Agenda
Resolution
36th Annual Sickle Cell Run/Walk
Page 7 of 189
Councilwoman Lisa C. Davis supports this organization’s efforts to promote sickle cell awareness and its
partnership with the University of Miami Sickle Cell Center as well as the Nicholas Children’s Hospital.
Sickle Cell Disease is an inherited, chronic blood disorder that affects approximately 100,000 Americans.
Sickle cell disease is inherited from both parents who may be carriers of the sickle cell trait or parents
with sickle cell disease.
Nationwide, the sickle cell trait is presents in 1 to 12 Africa Americans, 1 in 30 Hispanics and 1 in 500
people with the disease. Sickle cell disease is found in many nationalities including African Americans,
Arabs, Greeks, Italians, Latin Americans, and persons from India.
The Sickle Cell Disease Association of America Miami-Dade County Chapter supports children and
families impacted by Sickle cell disease and sickle cell trait. This organization continues to provide
education presentations throughout the Miami-Dade community and the City of Miami Gardens. The
Sickle Cell Disease Association of America Miami-Dade County Chapter hosts an annual Christmas toy
drive and toy distribution event.
Proposed Action:
It is recommended that the City Council approve this resolution in support of the Sickle Cell Disease
Association of America Miami-Dade County Chapter 36th Annual Sickle Cell Run/Walk Awareness event,
September 26, 2015, at the Betty T. Ferguson Recreation Complex.
Attachments
Page 8 of 189
RESOLUTION NO. 2015____ 1
2
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF 3 MIAMI GARDENS, FLORIDA, SUPPORTING THE SICKLE CELL 4 DISEASE ASSOCIATION OF AMERICA, MIAMI-DADE COUNTY 5
CHAPTER 36TH ANNUAL SICKLE CELL RUN/WALK 6
AWARENESS EVENT, SEPTEMBER 26, 2015, AT THE BETTY T. 7
FERGUSON RECREATION COMPLEX TO SUPPORT CHILDREN 8 AND FAMILIES IMPACTED BY THE SICKLE CELL 9 DISEASE;PROVIDING FOR THE ADOPTION OF 10
REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. 11
12
WHEREAS, the Sickle Cell disease is an inherited, chronic blood disorder that 13
affects approximately 100,000 Americans, and 14
WHEREAS, the Sickle Cell Disease Association of America Miami-Dade County 15
Chapter will be holding its 36th Annual Sickle Cell Run/Walk Awareness event on 16
Saturday, September 26, 2015, from 8:00 AM – 1:00 PM, at the Betty T. Ferguson 17
Recreation Complex, and 18
WHEREAS, the Sickle Cell Disease Association of America Miami-Dade County 19
Chapter continues to supports and provide education presentations to children and 20
families throughout the Miami-Dade community and the City of Miami Gardens 21
impacted by Sickle Cell disease and Sickle Cell trait, and 22
WHEREAS, Councilwoman Lisa C. Davis supports this organization’s efforts to 23
promote sickle cell awareness and its partnership with the University of Miami Sickle 24
Cell Center as well as the Nicholas Children’s Hospital, and 25
WHEREAS, it is being recommended that the City Council approve this 26
Resolution in support of the Sickle Cell Disease Association of America Miami-Dade 27
County Chapter 36th Annual Sickle Cell Run/Walk Awareness event, September 26, 28
2015, at the Betty T. Ferguson Recreation Complex, 29
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY 30
OF MIAMI GARDENS, FLORIDA AS FOLLOWS: 31
Page 9 of 189
Section 1: ADOPTION OF REPRESENTATIONS: The foregoing Whereas 32
paragraphs are hereby ratified and confirmed as being true, and the same are hereby 33
made a specific part of this Resolution. 34
Section 2: AUTHORIZATION: The City Council of the City of Miami Gardens 35
hereby supports the Sickle Cell Disease Association of America Miami-Dade County 36
Chapter 36th annual Sickle Cell Run/Walk Awareness Event, September 26, 2015, at 37
the Betty T. Ferguson Recreation Complex to support children and families impacted by 38
the Sickle Cell disease. 39
Section 3: EFFECTIVE DATE: This Resolution shall take effect immediately 40
upon its final passage. 41
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MIAMI 42
GARDENS AT ITS REGULAR MEETING HELD ON ____________, 2015. 43
44
___________________________________ 45
OLIVER GILBERT, III, MAYOR 46 47 48
49
ATTEST: 50
51 52 __________________________________ 53
RONETTA TAYLOR, MMC, CITY CLERK 54
55
56 PREPARED BY: SONJA KNIGHTON DICKENS, CITY ATTORNEY 57 58
59
SPONSORED BY: COUNCILWOMAN LISA C. DAVIS 60
61 Moved by: __________________ 62 63
VOTE: _________ 64
65
Mayor Oliver Gilbert , III ____ (Yes) ____ (No) 66
Page 10 of 189
Vice Mayor Felicia Robinson ____ (Yes) ____ (No) 67
Councilwoman Lillie Q. Odom ____ (Yes) ____ (No) 68
Councilman David Williams Jr ____ (Yes) ____ (No) 69 Councilwoman Lisa C. Davis ____ (Yes) ____ (No) 70 Councilman Rodney Harris ____ (Yes) ____ (No) 71
Councilman Erhabor Ighodaro, Ph.D. ____ (Yes) ____ (No) 72
73
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18605 NW 27th Avenue
Miami Gardens, Florida 33056
City of Miami Gardens
Agenda Cover Memo
Council Meeting Date: July 22, 2015 Item Type: (Enter X in box)
Resolution Ordinance Other
x
Fiscal Impact:
(Enter X in box)
Yes No Ordinance Reading:
(Enter X in box)
1st Reading 2nd Reading
x Public Hearing:
(Enter X in box)
Yes No Yes No
x
Funding Source:
GENERAL FUND IN
THE AMOUNT OF $970.00
Yes No
x
Contract/P.O. Required:
(Enter X in box)
Yes No RFP/RFQ/Bid #: (Enter #) x
Strategic Plan Related
(Enter X in box)
Yes No Strategic Plan Priority Area:
Enhance Organizational Bus. & Economic Dev Public Safety
Quality of Education Qual. of Life & City Image Communcation
Strategic Plan Obj./Strategy: (list the
specific objective/strategy this item will address) x
Sponsor Name Erhabor Ighodaro, Councilman Department: Office of the Mayor & City Council
Short Title:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, DIRECTING THE CITY MANAGER TO TAKE ANY
AND ALL STEPS NECESSARY TO SUBMIT AN APPLICATION FOR
MEMBERSHIP, ON BEHALF OF THE CITY, TO SISTER CITIES INTERNATIONAL; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. (COUNCILMAN ERHABOR IGHODARO)
Staff Summary:
Sister Cities International is a non profit member association for U.S. sister cities organizations, its staff
provides assistance and expertise to over 500 members, communities to help strengthen their sister
city organizations. It shares best practices grants and funding opportunities, assists with protocols and
procedures related to sister cities, advocates for sister city organizations and international exchange,
Item K-2) Consent Agenda
Resolution
Sister Cities International
Page 12 of 189
18605 NW 27th Avenue
Miami Gardens, Florida 33056
organizes conferences and meetings, publishes a printed and online directory of sister cities, networks
its memberships and provides other resources including certificates, discounted travel insurance, visa
consultaions, webinars. And toolkits, among other benefits.
Sister Cities International supports private citizens, local organizations and municipal officials who
conduct exchanges and activities under the umbrella of the sister cities movement. Every day, the
sister cities network is strengthen by providing support to its members through programs, grants,
services and networking opportunities.
Councilman Ighodaro understands the importance of becoming a member of Sister Cities International
because of the invaluable resources available to its members, such as:
• Sister Cities Newworking: At Sister Cities International the belief that peer to peer learing is vital
for student exchange as well as business delegation.
• Connect with the Diplomatic Corps: Sister Cities International works closely with the U.S.
Department of State and its diplomats as well as foreign embassies in the U.S. to connect with
the right officials to get the help and support needed.
• Annual Membership Directory: The City of Miami Gardens will be featured in the Annual
Direcory, Sister Cities International’s Flagship publication. This listing of member cities and their
partnershps is distributed to the entire network, municipal and federal governments, and the
diplomatic community.
• Cities seeking Cities Program provides its members with dedicated staff assistance and the
necessary connections to municipal officials, twinning organizations, and the diplomatic
community to help find partner city.
Proposed Action:
The City Council approve this resolution directing the City Manager to apply for Sister Cities International
Membership in the amount of $970.00.
Attachment:
Exhibit A – Info on Sister Cities International Membership
Exhibit B – List of Miami-Dade County Municipalities with Sister Cities Relationships
Page 13 of 189
RESOLUTION NO. 2015____ 1
2
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF 3 MIAMI GARDENS, FLORIDA, DIRECTING THE CITY MANAGER 4 TO TAKE ANY AND ALL STEPS NECESSARY TO SUBMIT AN 5
APPLICATION FOR MEMBERSHIP, ON BEHALF OF THE CITY, 6
TO SISTER CITIES INTERNATIONAL; PROVIDING FOR THE 7
ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN 8 EFFECTIVE DATE. (COUNCILMAN ERHABOR IGHODARO) 9 10
WHEREAS, Sister Cities International is a nonprofit member association for U.S. 11
Sister City Organizations, and 12
WHEREAS, Sister Cities International shares best practices, provides grants and 13
funding opportunities, and promotes an international exchange for its member cities, 14
and 15
WHEREAS, Councilman Erahabor Ighodaro recommends that the City submit an 16
application for membership to join Sister Cities International, 17
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY 18
OF MIAMI GARDENS, FLORIDA AS FOLLOWS: 19
Section 1: ADOPTION OF REPRESENTATIONS: The foregoing Whereas 20
paragraphs are hereby ratified and confirmed as being true, and the same are hereby 21
made a specific part of this Resolution. 22
Section 2: AUTHORIZATION: The City Council of the City of Miami Gardens 23
hereby directs the City Manager to take any and all steps necessary to submit an 24
application for membership on behalf of the City to Sister Cities International. 25
Section 3: EFFECTIVE DATE: This Resolution shall take effect immediately 26
upon its final passage. 27
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MIAMI 28
GARDENS AT ITS REGULAR MEETING HELD ON ____________, 2015. 29
30
Page 14 of 189
2
___________________________________ 31
OLIVER GILBERT, III, MAYOR 32
33 34 35
ATTEST: 36
37
38 __________________________________ 39 RONETTA TAYLOR, MMC, CITY CLERK 40
41
42
PREPARED BY: SONJA KNIGHTON DICKENS, CITY ATTORNEY 43 44 45
SPONSORED BY: COUNCILMAN ERHABOT IGHODARO, PH.D 46
47
Moved by: __________________ 48 49 VOTE: _________ 50
51
Mayor Oliver Gilbert , III ____ (Yes) ____ (No) 52
Vice Mayor Felicia Robinson ____ (Yes) ____ (No) 53 Councilwoman Lillie Q. Odom ____ (Yes) ____ (No) 54 Councilman David Williams Jr ____ (Yes) ____ (No) 55
Councilwoman Lisa C. Davis ____ (Yes) ____ (No) 56
Councilman Rodney Harris ____ (Yes) ____ (No) 57
Councilman Erhabor Ighodaro, Ph.D. ____ (Yes) ____ (No) 58
59
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LIST OF MIAMI-DADE COUNTY MUNICIPALITIES WITH SISTER CITIES RELATIONSHIPS
1. Bay Harbor Islands -Brazil
2. Coral Gables - France, Canada, Guatemala, Spain, Italy, Ecuador
3. Hialeah- Colombia, Costa Rica, Argentina, Nicaragua
3. Miami - Morocco, Jordan, Colombia, Argentina, Bolivia, Spain, Taiwan, Peru, Spain, Nicaragua,
Costa Rica, France, Italy, Haiti, China, Chile, Colombia, Dominican Republic, Bulgaria, Mexico,
Brazil, Japan, Israel, Switzerland
4. Miami Lakes – Costa Rica
5. North Miami – Haiti, Israel
6. North Miami Beach -Honduras, Italy, Dominican Republic, Ghana, Haiti Taiwan
7. Sunny Isles Beach – Israel, Taiwan, Italy
8. Sweetwater – Spain, Nicaragua, Dominican Republic
9. West Miami – Nicaragua, Guatemala
Page 21 of 189
18605 NW 27th Avenue
Miami Gardens, FL 33056
City of Miami Gardens
Agenda Cover Memo
Council Meeting Date: July 22, 2015 Item Type:
Resolution Ordinance Other
X
Fiscal Impact:
Yes No Ordinance Reading: 1st Reading 2nd Reading
X Public Hearing:
Yes No Yes No
X
Funding Source: Advertising Requirement: Yes No X
Contract/P.O. Required:
Yes No RFP/RFQ/Bid #:
X
Strategic Plan Related: Yes No Strategic Plan Priority Area: Enhance Organizational
Bus. & Economic Dev Public Safety Quality of Education
Qual. of Life & City Image X Communication
Strategic Plan Obj./Strategy: (list the specific objective/strategy this item will address) X
Sponsor Name: Ronetta Taylor, MMC, City Clerk Department: Office of the City Clerk
Short Title:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI
GARDENS, FLORIDA, AUTHORIZING THE PROGRESSIVE YOUNG ADULT ADVISORY COMMITTEE (MGPYA) TO PARTNER WITH FLORIDA MEMORIAL AND ST. THOMAS UNIVERSITIES TO ASSIST IN
FAMILIARIZING THE INCOMING FRESHMEN CLASS WITH THE
PROGRAMS AND SERVICES OFFERED BY THE CITY OF MIAMI
GARDENS; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE.
Staff Summary:
Background:
By Ordinance No. 2014-15-326, the City Council created the Miami Gardens Progressive Young Adult
Advisory Committee (MGPYA), which is charged with advising and making recommendations to the City
Council on issues relating to young adults in the City of Miami Gardens.
Item K-3) Consent Agenda
Resolution
MGPYA Partnership w/FMU & STU
Page 22 of 189
18605 NW 27th Avenue
Miami Gardens, FL 33056
As outlined in Section 2.88 (2-6)Duties and powers, requires that the Committee, the powers and duties
of the Progressive Young Adults Committee shall include, but not be limited to, the following duties,
functions, powers and responsibilities:
• To carry out the purposes of the Progressive Yung Adult Committee as outlined by the bylaws;
• To keep the City Council informed of the issues that affect the City’s young adults;
• To give advice to the City Council with respect to issues that affect the City’s young adults;
• To recommend social, educational, cultural and recreational activities for young adults and to
assist with the implementation of those activities at the direction of the City Council;
• To work with the City Council on providing service and leadership opportunities for the young
adults of the City.
Current Situation:
The Progressive Young Adult Advisory Committee is seeking Council’s approval to partner with Florida
Memorial and St. Thomas Universities to assist to familiarize the incoming freshmen class with the
programs and services offered by the City of Miami Gardens.
Proposed Action:
It is recommended that the City Council approve this resolution.
Attachments
A- Miami Gardens Progressive Young Adult Advisory Committee Project Proposal Worksheet
Page 23 of 189
RESOLUTION NO. 2015____ 1
2
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF 3 MIAMI GARDENS, FLORIDA, AUTHORIZING THE 4 PROGRESSIVE YOUNG ADULT ADVISORY COMMITTEE 5
(MGPYA) TO PARTNER WITH FLORIDA MEMORIAL AND ST. 6
THOMAS UNIVERSITIES TO ASSIST IN FAMILIARIZING THE 7
INCOMING FRESHMEN CLASS WITH THE PROGRAMS AND 8 SERVICES OFFERED BY THE CITY OF MIAMI GARDENS; 9 PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; 10
PROVIDING FOR AN EFFECTIVE DATE. 11
12
WHEREAS, Ordinance No. 2014-15-326, the City Council created the Miami 13
Gardens Progressive Young Adult Advisory Committee (MGPYA), which is charged with 14
advising and making recommendations to the City Council on issues relating to young 15
adults in the City of Miami Gardens, and 16
WHEREAS, as outlined in Section 2.88 (2-6), duties and powers, requires that 17
the Committee’s duties, functions, powers and responsibilities shall include, keeping the 18
City Council informed of the issues that affect the City’s young adults and recommends 19
social, educational, cultural and recreational activities for young adults and to assist with 20
the implementation of those activities at the direction of the City Council, and 21
WHEREAS, the MGPYA works with the City Council on providing service and 22
leadership opportunities for the young adults of the City, and 23
WHEREAS, the MGPYA is seeking Council’s approval to partner with Florida 24
Memorial and St. Thomas Universities to assist the incoming freshmen class with the 25
programs and services offered by the City of Miami Gardens, 26
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY 27
OF MIAMI GARDENS, FLORIDA AS FOLLOWS: 28
Section 1: ADOPTION OF REPRESENTATIONS: The foregoing Whereas 29
paragraphs are hereby ratified and confirmed as being true, and the same are hereby 30
made a specific part of this Resolution. 31
Page 24 of 189
2
Section 2: AUTHORIZATION: The City Council of the City of Miami Gardens 32
hereby authorizes the Progressive Young Adult Advisory Committee (MGPYA) to 33
partner with Florida Memorial and St. Thomas Universities to assist in familiarize the 34
incoming freshmen class with the programs and services offered by the City of Miami 35
Gardens. 36
Section 3: EFFECTIVE DATE: This Resolution shall take effect immediately 37
upon its final passage. 38
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MIAMI 39
GARDENS AT ITS REGULAR MEETING HELD ON ____________, 2015. 40
41
___________________________________ 42
OLIVER GILBERT, III, MAYOR 43
44 45 46
ATTEST: 47
48
49 __________________________________ 50 RONETTA TAYLOR, MMC, CITY CLERK 51
52
53
PREPARED BY: SONJA KNIGHTON DICKENS, CITY ATTORNEY 54 55 56
SPONSORED BY: RONETTA TAYLOR, MMC, CITY CLERK 57
58
Moved by: __________________ 59 60 VOTE: _________ 61
62
Mayor Oliver Gilbert , III ____ (Yes) ____ (No) 63
Vice Mayor Felicia Robinson ____ (Yes) ____ (No) 64 Councilwoman Lillie Q. Odom ____ (Yes) ____ (No) 65 Councilman David Williams Jr ____ (Yes) ____ (No) 66
Councilwoman Lisa C. Davis ____ (Yes) ____ (No) 67
Councilman Rodney Harris ____ (Yes) ____ (No) 68
Councilman Erhabor Ighodaro, Ph.D. ____ (Yes) ____ (No) 69
Page 25 of 189
Page 26 of 189
Page 27 of 189
Page 28 of 189
18605 NW 27 Avenue,
Miami Gardens, Florida 33056
City of Miami Gardens
Agenda Cover Memo
Council Meeting Date: July 22, 2015 Item Type: (Enter X in box)
Resolution Ordinance Other
X
Fiscal Impact:
(Enter X in box)
Yes No Ordinance Reading:
(Enter X in box)
1st Reading 2nd Reading
X Public Hearing:
(Enter X in box)
Yes No Yes No
X
Funding Source:
N/A Advertising Requirement:
(Enter X in box)
Yes No
X
Contract/P.O. Required:
(Enter X in box)
Yes No RFP/RFQ/Bid #: N/A X
Strategic Plan Related
(Enter X in box)
Yes No Strategic Plan Priority Area:
Enhance Organizational Bus. & Economic Dev Public Safety
Quality of Education Qual. of Life & City Image X Communication
Strategic Plan Obj./Strategy: (list the
specific objective/strategy this item will address) Goals:
X
Sponsor Name Cameron Benson, City Manager Department: Development Services / Engineering
Short Title:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA GRANTING A UTILITY EASEMENT TO 202 TERRACE INC, TO
FACILITATE DRAINAGE CONSTRUCTION IN THE DEVELOPMENT OF A
RESDIENTIAL AREA WILLOW LAKES TOWNHOMES; WHEREAS THE
EASEMENT IS NECESSARY TO CONNECT DRAINAGE FROM THE SOUTHERN END OF THE DEVELOPMENT TO THE NORTH, TRAVERSING NW 202ND TERRACE; AUTHORIZING THE CITY MANAGER AND CITY
CLERK TO EXECUTE AND ATTEST RESPECTIVELY, THAT CERTAIN
AGREEMENT, A COPY OF WHICH IS ATTACHED HERETO AS EXHIBIT “A”;
PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING AN EFFECTIVE DATE. (SPONSORED BY THE CITY MANAGER)
Staff Summary:
Willow Lakes Townhomes owned by 202 Terrace Inc. proposes to develop 10.13 acres of residential area
Item K-4) Consent Agenda
Resolution
Agreement w/ 202 Terrace, Inc.
Page 29 of 189
18605 NW 27 Avenue,
Miami Gardens, Florida 33056
located at NW 202 Terrace, east of NW 2nd Ave. The proposed Development will feature a 121 unit
townhouse rental community, which consists of 17 buildings plus a clubhouse, located along the north
and south side of NW 202nd Terrace. The development will create a safe and aesthetically pleasing
community along NW 202nd Terrace. The drainage construction consists of a system of exfiltration
trenches extending from the south of the site, connecting to the north and discharging to the canal
north of the property. To facilitate the drainage connection across NW 202nd Terrace a utility easement
is required.
Staff has reviewed the agreement for technical and legal sufficiency and recommends granting the
easement. A copy of the agreement is attached hereto.
Proposed Action:
That City Council approves the attached resolution authorizing the City Manager to execute the
easement agreement with 202 Terrace Inc.
Attachment:
Attachment A – Easement Agreement
Page 30 of 189
RESOLUTION NO. 2015____ 1
2
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF 3 MIAMI GARDENS, FLORIDA, AUTHORIZING THE CITY 4 MANAGER AND CITY CLERK TO EXECUTE AND ATTEST, 5
RESPECTIVELY THAT CERTAIN EASEMENT AGREEMENT 6
WITH 202 TERRACE, INC. FOR DRAINAGE, A COPY OF WHICH 7
IS ATTACHED HERE TO AS EXHIBIT “A”; PROVIDING FOR 8 DIRECTIONS TO THE CITY CLERK; PROVIDING FOR THE 9 ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN 10
EFFECTIVE DATE. (SPONSORED BY THE CITY MANAGER) 11
12
WHEREAS, 202 Terrace, Inc., (“202 Terrace”) is constructing Willow Lakes 13
Townhomes on 10.13 acres located at NW 202 Terrace, east of NW 2nd Avenue, and 14
WHEREAS, the proposed development will feature a 121 unit townhouse rental 15
community which will consist of 17 buildings and a clubhouse along the north and south 16
side of Northwest 202 Terrace, and 17
WHEREAS, 202 Terrace propose to install drainage facilities under the roadway, 18
which is owned by the City, and 19
WHEREAS, in order to allow 202 Terrace to construct the drainage facilities on 20
City property, it is necessary for the parties to enter into an Easement Agreement for 21
this purpose, 22
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY 23
OF MIAMI GARDENS, FLORIDA AS FOLLOWS: 24
Section 1: ADOPTION OF REPRESENTATIONS: The foregoing Whereas 25
paragraphs are hereby ratified and confirmed as being true, and the same are hereby 26
made a specific part of this Resolution. 27
Section 2: AUTHORIZATION: The City Council of the City of Miami Gardens 28
hereby authorizes the City Manager and City Clerk to execute and attest, respectively 29
that certain Easement Agreement with 202 Terrace, Inc. for drainage, a copy of which is 30
attached here to as Exhibit “A”. 31
Page 31 of 189
2
Section 3: INSTRUCTIONS TO THE CITY CLERK: The City Clerk is hereby 32
directed to record a fully executed Agreement with the Miami-Dade Clerks of Courts. 33
Section 4: EFFECTIVE DATE: This Resolution shall take effect immediately 34
upon its final passage. 35
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MIAMI 36
GARDENS AT ITS REGULAR MEETING HELD ON ____________, 2015. 37
38
___________________________________ 39
OLIVER GILBERT, III, MAYOR 40
41
42 43 ATTEST: 44
45
46
__________________________________ 47 RONETTA TAYLOR, MMC, CITY CLERK 48 49
50
PREPARED BY: SONJA KNIGHTON DICKENS, CITY ATTORNEY 51
52 53 SPONSORED BY: CAMERON D. BENSON, CITY MANAGER 54
55
Moved by: __________________ 56
57 VOTE: _________ 58 59
Mayor Oliver Gilbert , III ____ (Yes) ____ (No) 60
Vice Mayor Felicia Robinson ____ (Yes) ____ (No) 61
Councilwoman Lillie Q. Odom ____ (Yes) ____ (No) 62 Councilman David Williams Jr ____ (Yes) ____ (No) 63 Councilwoman Lisa C. Davis ____ (Yes) ____ (No) 64
Councilman Rodney Harris ____ (Yes) ____ (No) 65
Councilman Erhabor Ighodaro, Ph.D. ____ (Yes) ____ (No) 66
67
Page 32 of 189
#4213531 v5 33867-0032 1
This Instrument Was Prepared By:
Patricia K. Green, Esq.
Stearns Weaver Miller Weissler
Alhadeff & Sitterson, P.A. 150 West Flagler St., Suite 2200 Miami, Florida 33130
Record and Return To:
Patricia K. Green, Esq. Stearns Weaver Miller Weissler Alhadeff & Sitterson, P.A.
150 West Flagler St., Suite 2200
Miami, Florida 33130
EASEMENT AGREEMENT
This Easement Agreement (the “Agreement”) is made and entered into as of the ____ day
of _______, 2015 by and between:
THE CITY OF MIAMI GARDENS, a municipal corporation of the State of Florida (“Grantor”), having its principal office and place of business at 18605 NW 27th Avenue,
Miami Gardens, Florida 33056; and
202 TERRACE, INC., a Florida corporation (“Grantee”), having its principal office
and place of business at c/o Landmark Companies, 3050 Biscayne Boulevard, Suite 300, Miami, FL 33137
RECITALS
A. Grantor is the owner of the property legally described on Exhibit “A” attached
hereto and made a part hereof (the “Easement Area”).
B. Grantee is the owner of the property legally described on Exhibit “B” attached hereto and made a part hereof (the “Apartment Property”).
C. Grantor and Grantee are sometimes herein collectively referred to as the “Parties”
and each, individually, as a “Party”.
D. For good and valuable consideration, Grantor has agreed to grant to Grantee as an
appurtenance to the Apartment Property, a non-exclusive easement as described herein for the installation, maintenance and repair of drainage and equipment under the surface of the
Easement Property and access to the surface of the Easement Area as may be required in order to
effect the purposes of the easement herein granted.
Page 33 of 189
#4213531 v5 33867-0032 2
AGREEMENT
NOW, THEREFORE, in consideration of the sum of Ten Dollars ($10.00) and other
good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged,
the Parties hereto agree as follows:
1. Recitals. The above recitals are true and correct and by this reference are incorporated as
if fully set forth herein.
2. Drainage Connection Easement.
a. Easement. Grantor hereby grants to the Grantee, and its successors and assigns
who acquire an interest in the Apartment Property, a perpetual non-exclusive easement over, under, across and through the Easement Area, for above- and below-ground installation, maintenance, repair and replacement of such drainage pipes and equipment as Grantee deems
necessary to manage the Apartment Property’s surfacewater runoff, together with an easement
over the surface of the Easement Area for access to such drainage pipes and equipment
(“Permitted Use”). Grantee does not and shall not (at any time) claim any fee interest or fee estate of any kind or extent whatsoever in the Easement Area. In no event shall Grantee cause any liens or other encumbrances to be placed on Grantor’s fee ownership of the Easement Area.
b. Maintenance; Expenses. Grantee shall maintain the surface of the Easement Area
in an unobstructed fashion, subject to occasional disturbance of the surface of the Easement Area
as may be occasioned by the repair and maintenance of the drainage equipment therein. Grantee shall be responsible for all costs associated with the installation, maintenance and repair of the
drainage pipes and equipment installed in the Easement Area, and shall obtain all required
permits from the Grantor or other applicable governmental entity in connection with such
installation, maintenance and repair. All installation, maintenance and repair shall be performed
in compliance with all applicable laws and codes.
3. Reservation. Subject to the rights created herein, Grantor expressly reserves to itself, its
successors and assigns the right to use, or to grant to others the right to use by virtue of
additional licenses, rights-of-way, reservation or easements, any and all portions of the area
upon, above, or under the Easement Area (in Grantor’s reasonable discretion) for any purpose
whatsoever not inconsistent with the rights herein granted, including, but not limited to, the right of ingress and egress over and across the Easement Area onto any adjacent or contiguous
property; provided, such right does not unreasonably interfere with Grantee’s Permitted Use of
the Easement Area pursuant to the terms hereof.
4. Indemnity. Grantee shall defend, indemnify and save the Grantor and its successors and
assigns harmless from and against any and all claims for injury or death to persons or damage to or loss to property, including reasonable attorneys' fees and costs, arising out of or alleged to
have arisen out of or occasioned by the use and occupancy of the Easement Area by Grantee
(and its successors, assigns, employees, contractors, agents, guests and invitees) pursuant to the
terms of this Agreement.
Page 34 of 189
#4213531 v5 33867-0032 3
5. Insurance. Grantee shall procure and maintain at its sole cost and expense, and shall
cause its contractor(s) to procure and maintain at their respective cost and expense throughout
the continuance of this Agreement, insurance covering the exercise of the Easements granted in
this Agreement of the types and minimum limits of coverage specified below. All insurance shall be procured from reputable insurers who are acceptable to the Grantor and authorized to do
business in the State of Florida.
i. Grantee shall provide and maintain general liability insurance coverage,
for personal injury and property damage in the minimum amount of Two
Million ($2,000,000.00) Dollars, per incident, for personal injury, and One Million ($1,00,000.00) Dollars, per incident, for property damage.
ii. Grantee shall also be required to provide and maintain, during the life of
the Agreement, comprehensive automobile liability insurance coverage for
bodily injury and property damage in the minimum amount of
$2,000,000.00 each occurrence and $500,000.00 combined single limit.
iii. Grantee shall provide Grantor with proof that Grantee has any legally
required Workers’ Compensation insurance in an amount which satisfies
all applicable Florida laws.
General liability insurance shall designate the Grantor as an additional insured
and Grantee shall deliver a fully effective certificate to that effect, evidencing no less than thirty (30) day cancellation power. Grantee shall not commence work pursuant to this Agreement until
all insurance required as stated herein has been obtained and such insurance has been approved
by the City.
6. Successors and Assigns. This Agreement shall bind, and the benefit thereof shall inure
to, the respective successors and assigns of the Parties.
7. Condition of Easement Area. Grantee acknowledges that it (i) has physically inspected
the Easement Area; and (ii) accepts the Easement Area "AS IS" and "WHERE IS" with full
knowledge of the conditions thereof and subject to all the terms, conditions, restrictions and
limitations applicable thereto. Grantor makes no representations, statements, warranties or
agreements to Grantee in connection with this Agreement or the Easement Area, other than as may be set forth herein. Grantee's use of the Easement Area is at its own risk and Grantor shall
have no liability or obligation for or with respect to any loss or damage to any of Grantee's
improvements within the Easement Area.
8. No Public Dedication. Nothing contained in this Agreement shall, in any way, be
deemed or constituted a gift of or dedication of any portion of any lands described herein to the general public or for the benefit of the general public whatsoever, it being the intention of the
Parties hereto that this Agreement shall be limited to and utilized for the purposes expressed
herein and only for the benefit of the persons herein named.
Page 35 of 189
#4213531 v5 33867-0032 4
9. Remedies. Upon a default by any Party hereto the non-defaulting Party shall have any
and all remedies available at law or in equity; provided, however, that no Party shall have the
right to invoke any equitable remedy which would deny another Party physical access to its
property.
10. Breach by Grantee. In addition to the remedies provided in Section 9 above, if Grantee
breaches any provision of this Agreement and fails to cure any such breach within thirty (30)
days after written notice thereof is given by Grantor (unless, with respect to any such breach the
nature of which cannot reasonably be cured within such thirty (30) day period, Grantee
commences such cure within such thirty (30) day period and thereafter diligently prosecutes such cure to completion), in addition to any other right or remedy available to Grantor at law or in
equity, Grantor shall have the right, but not the obligation, to cure any such breach. Grantee shall
reimburse Grantor for the cost thereof upon demand, together with interest accruing thereon at an
annual rate of interest equal to the lesser of: (i) four percent (4%) above the prime rate of interest
announced Wells Fargo Bank, N.A.; or (ii) the highest rate of interest allowable by law, from and
after the date of Grantor's expenditure thereof, until Grantor's receipt of full payment therefor.
11. Enforcement. In the event it becomes necessary for any Party including the holder of any
mortgage lien to defend or institute legal proceedings as a result of the failure of either Party to
comply with the terms, covenants and conditions of this Agreement, the prevailing Party in such
litigation shall recover from the other Party all costs and expenses incurred or expended in connection therewith, including, without limitation, reasonable attorneys' fees and costs, at all
levels.
12. Amendment. The Parties hereto agree that this Agreement may not be amended, released
or terminated without the prior written consent of the holder of any mortgage encumbering the
easement estate created hereby.
13. No Partnership. None of the terms or provisions of this Agreement shall be deemed to
create a partnership between or among the Parties in their respective businesses or otherwise, nor
shall it cause them to be considered joint venturers or members of any joint enterprise. Each
Party shall be considered a separate owner, and no Party shall have the right to act as an agent for
another Party, unless expressly authorized to do so in this Agreement.
14. Interpretation. No provision of this Agreement will be interpreted in favor of, or against,
either of the Parties hereto by reason of the extent to which any such Party or its counsel
participated in the drafting thereof or by reason of the extent to which any such provision is
inconsistent with any prior draft hereof or thereof.
15. Counterparts. This Agreement may be executed in any number of counterparts, each of which shall be deemed an original and all of which, taken together, shall constitute a single
document.
16. Notices. All notices, demands, requests or other communications required or permitted
to be given hereunder shall be deemed delivered and received upon actual receipt or refusal to
Page 36 of 189
#4213531 v5 33867-0032 5
receive same, and shall be made by United States certified or registered mail, return receipt
requested, by nationally recognized overnight courier service such as Federal Express, or by
hand delivery, and shall be addressed to the respective Parties at the addresses set forth in the
preamble to this Agreement.
17. Entire Agreement. This Agreement constitutes the entire agreement between the Parties
hereto relating in any manner to the subject matter of this Agreement. No prior agreement or
understanding pertaining to same shall be valid or of any force or effect, and the covenants and
agreements herein contained cannot be altered, changed or supplemented except in writing and
signed by the Parties hereto.
18. Severability. If any clause or provision of this Agreement is deemed illegal, invalid or
unenforceable under present or future laws effective during the term hereof, then the validity of
the remainder of this Agreement shall not be affected thereby and shall be legal, valid and
enforceable.
19. Venue; Jurisdiction. This Agreement shall be governed and construed in all respects in accordance with the laws of the State of Florida, without regard to its conflicts of laws
provisions. Further, the Parties agree to avail themselves of and submit to the personal
jurisdiction of the Courts of the State of Florida in Miami-Dade County.
SIGNATURES APPEAR ON FOLLOWING PAGES
Page 37 of 189
#4213531 v5 33867-0032 6
IN WITNESS WHEREOF, the Parties hereto have duly executed this Agreement as of
the date and year first set forth above.
Witnesses: GRANTOR: THE CITY OF MIAMI GARDENS, a municipal corporation of the State of Florida
Print: By: ______________________________________
Name:
Title:
Print:
Approved as to form and legal sufficiency: By:
Sonja Dickens, City Attorney
STATE OF FLORIDA ) ) SS: COUNTY OF MIAMI-DADE )
The foregoing instrument was acknowledged before me this _____ day of ________,
2015, by ____________________ as ________________________ of THE CITY OF MIAMI GARDENS, a municipal corporation of the State of Florida.
Personally Known __________ OR Produced Identification __________
Type of Identification Produced:__________________________________
_____________________________________________________
Print or Stamp Name: ___________________________________
Notary Public, State of Florida Commission No.:______________________________________ My Commission Expires:________________________________
Page 38 of 189
#4213531 v5 33867-0032 7
GRANTEE:
202 TERRACE, INC., a Florida corporation
Print:
By: ______________________________________
Francisco Rojo, Vice President
Print:
STATE OF FLORIDA )
) SS:
COUNTY OF MIAMI-DADE )
The foregoing instrument was acknowledged before me this _____ day of ________,
2015, by Francisco Rojo, as Vice President of 202 TERRACE, INC., a Florida corporation who
is personally known to me or has produced ___________________________________, as
identification.
Type of Identification Produced:__________________________________
_____________________________________________________
Print or Stamp Name: ___________________________________
Notary Public, State of Florida
Commission No.:______________________________________
My Commission Expires:________________________________
Page 39 of 189
#4213531 v5 33867-0032 8
Exhibit “A”
EASEMENT AREA- LEGAL DESCRIPTION
A twenty (20) foot wide Drainage Connection Easement across a portion of N.W. 202nd Terrace, lying directly adjacent to Tracts "B" and "C", BAKERMAN TWO, according to the plat
thereof, as recorded in Plat Book 109 at Page 72 of the Public Records of Miami-Dade
County, Florida, and being more particularly described as follows :
Commence at the Northwest corner of said Tract "B", the following two (2) courses being along the Northeasterly line of said Tract "B", also being the Southwesterly right of way line of said N.W. 202nd Terrace; 1) thence S 38°15'00" E for 66.14 feet to a point of
curvature; 2) thence Southeasterly along a 353.33 foot radius curve leading to the left
through a central angle of 39°35'41" for an arc distance of 244.17 feet to the Point of
Beginning of the hereinafter described centerline of a twenty (20) foot wide Drainage
Connection Easement, being ten (10) feet on each side of and contiguous with the following
described centerline; thence N 05°50'49" E departing said North line of Tract "B" and Southwesterly right of way line of N.W. 202nd Terrace for 70.53 feet to a point on the Northeasterly right of way line of said N.W. 202nd Terrace and the Southwesterly line of
said Tract "C", also being the Point of Termination.
Page 40 of 189
#4213531 v5 33867-0032 9
Exhibit “B”
APARTMENT PROPERTY - LEGAL DESCRIPTION
PARCEL 1:
Tracts "B" & "C", and Private Lagoon, BAKERMAN TWO, according to the Plat thereof as
recorded in Plat Book 109 at Page 72, of the Public Records of Miami - Dade County, Florida.
PARCEL 2:
A portion of the Southeast 1/4 of Section 36, Township 51 South, Range 41 East, Miami-Dade
County, Florida, being more particularly described as follows:
Commence at the Northwest corner of said Southeast 1/4 of Section 36; thence along the West
line of said Southeast 1/4, South 01° 49' 27" East, a distance of 1,876.98 feet to a point on the
North Right-of-way line of Snake Creek Canal; thence along said North Right-of-way line, South
87° 39' 29" East, a distance of 421.04 feet to the Point of Beginning; thence North 01° 49' 27" West, a distance of 99.93 feet; thence South 87° 36' 27" West, a distance of 120.00 feet; thence
North 01° 49' 27" West, a distance of 80.70 feet; thence South 87° 36' 27" West a distance of
25.00 feet; thence North 01° 49' 27" West, a distance of 138.10 feet to a point on the South
Right-of-way line of Northwest 202nd Terrace; thence North 87° 36' 27" East, a distance of
240.71 feet to a point; thence Southeasterly a distance of 267.74 feet along the arc of a curve to the right, having for its elements a central angle of 54° 08' 33" and radius of 283.33 feet to a
point; thence South 38° 15' 00" East a distance of 47.98 feet; thence South 01° 49' 27" East a
distance of 262.33 feet to a point on the North Right-of-way line of Snake Creek Canal; thence
Northwesterly a distance of 26.70 feet along the arc of a curve to the left having for its elements
a central angle of 01° 13' 21" and radius of 1,251.74 feet to a point; thence North 87° 39' 29" West a distance of 319.28 feet; thence North 01° 48' 10" West a distance of 70.19 feet; thence
North 87° 39' 29" West, a distance of 9.98 feet to a Point of Beginning.
Page 41 of 189
Page 42 of 189
Page 43 of 189
18605 NW 27th Avenue
Miami Gardens, Florida 33056
City of Miami Gardens
Agenda Cover Memo
Council Meeting Date: July 22, 2015 Item Type: (Enter X in box) Resolution Ordinance Other X
Fiscal Impact: (Enter X in box) Yes No Ordinance Reading: (Enter X in box) 1st Reading 2nd Reading x Public Hearing:
(Enter X in box) Yes No Yes No X
Funding Source: (Enter Fund & Dept) Advertising Requirement: Yes No X
Contract/P.O. Required: Yes No RFP/RFQ/Bid #: (Enter #) X
Strategic Plan Related: Yes No Strategic Plan Priority Area:
Enhance Organizational Bus. & Economic Dev Public Safety Quality of Education
Qual. of Life & City Image Communication
Strategic Plan Obj./Strategy: N/A X
Sponsor Name: Cameron Benson, City Manager
Department: Development Services and Code Compliance
Short Title:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA,
APPROVING A WAIVER OF PLAT FOR A PROPERTY GENERALLY LOCATED AT NW 165 STREET BETWEEN NW 41 AVENUE AND NW 42 AVENUE, MORE PARTICULARLY DESCRIBED ON EXHIBIT “A” ATTACHED HERETO, PROVIDING FOR THE ADOPTION OF
REPRESENTATIONS, PROVIDING FOR AN EFFECTIVE DATE. (SPONSORED BY THE
CITY MANAGER)
Staff Summary:
Background
The applicant, BWISE Development has obtained approval for Waiver of Plat D-23446 for the property
generally located at NW 165th Street between NW 41st Avenue and NW 42nd Avenue. The proposed
development is for four (4) single family homes. The waiver of plat was recommended for approval by
Item K-5) Consent Agenda
Resolution
Waiver of Plat/ NW 165th Street Between 41st & 42nd Avenue
Page 44 of 189
the City to the Miami-Dade County Plat Committee on November 22, 2013. Miami-Dade County Plat
Committee reviewed and approved the waiver of plat on June 27, 2014.
Current Situation
The applicant is required to comply with the conditions issued by Miami-Dade County Plat Committee
prior to recordation of the waiver of plat in the Public Records of Miami-Dade County. One of the items
includes obtaining approval, by Resolution, from the City of Miami Gardens for the waiver of plat. The
applicant has provided all the necessary documents for the City to approve the waiver of plat.
Proposed Action:
Recommend adoption of the Resolution.
Attachments: Exhibit “A” – Boundary and Topographic Survey for Waiver of Plat
Exhibit “B” – Compliance Letter from Surveyor
Page 45 of 189
RESOLUTION NO. 2015____ 1
2
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF 3 MIAMI GARDENS, FLORIDA, APPROVING A WAIVER OF PLAT 4 FOR THE PROPERTY LOCATED AT NW 165TH STREET 5
BETWEEN NW 41ST AVENUE AND NW 42ND AVENUE, MORE 6
PARTICULARLY DESCRIBED ON EXHIBIT “A”, A COPY OF 7
WHICH IS ATTACHED HERETO; PROVIDING FOR THE 8 ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN 9 EFFECTIVE DATE. (SPONSORED BY THE CITY MANAGER) 10
11
WHEREAS, the Applicant, BWISE Development has obtained a Waiver of Plat 12
approval from Miami-Dade County for the subdivision of the property located at NW 13
165th Street between NW 41st Avenue and NW 42nd Avenue, more particularly 14
described on Exhibit “A” attached hereto, and 15
WHEREAS, as a condition for approval of the Waiver of Plat, the Applicant must 16
obtain approval from the City of Miami Gardens, and 17
WHEREAS, the Waiver of Plat will allow the development of four (4) single family 18
homes, and 19
WHEREAS, City staff has reviewed the application and recommends approval of 20
the Waiver of Plat, 21
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY 22
OF MIAMI GARDENS, FLORIDA AS FOLLOWS: 23
Section 1: ADOPTION OF REPRESENTATIONS: The foregoing Whereas 24
paragraphs are hereby ratified and confirmed as being true, and the same are hereby 25
made a specific part of this Resolution. 26
Section 2: AUTHORIZATION: The City Council of the City of Miami Gardens 27
hereby gives its approval to the Waiver of Plat for that property located at NW 165th 28
Street between NW 41st Avenue and NW 42nd Avenue, more particularly described on 29
Exhibit “A” attached hereto. 30
Page 46 of 189
2
Section 3: EFFECTIVE DATE: This Resolution shall take effect immediately 31
upon its final passage. 32
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MIAMI 33
GARDENS AT ITS REGULAR MEETING HELD ON ____________, 2015. 34
35
___________________________________ 36
OLIVER GILBERT, III, MAYOR 37
38 39 40
ATTEST: 41
42
43 __________________________________ 44 RONETTA TAYLOR, MMC, CITY CLERK 45
46
47
PREPARED BY: SONJA KNIGHTON DICKENS, CITY ATTORNEY 48 49 50
SPONSORED BY: CAMERON D. BENSON, CITY MANAGER 51
52
Moved by: __________________ 53 54 VOTE: _________ 55
56
Mayor Oliver Gilbert , III ____ (Yes) ____ (No) 57
Vice Mayor Felicia Robinson ____ (Yes) ____ (No) 58 Councilwoman Lillie Q. Odom ____ (Yes) ____ (No) 59 Councilman David Williams Jr ____ (Yes) ____ (No) 60
Councilwoman Lisa C. Davis ____ (Yes) ____ (No) 61
Councilman Rodney Harris ____ (Yes) ____ (No) 62
Councilman Erhabor Ighodaro, Ph.D. ____ (Yes) ____ (No) 63
64
Page 47 of 189
Pa
g
e
48
of
18
9
Pa
g
e
49
of
18
9
Pa
g
e
50
of
18
9
Page 51 of 189
City of Miami Gardens
Agenda Cover Memo
Council Meeting Date: July 22, 2015 Item Type: (Enter X in box)
Resolution Ordinance Other
Fiscal Impact: (Enter X in box)
Yes No Ordinance Reading: (Enter X in box) 1st Reading 2nd Reading
X Public Hearing: (Enter X in box) Yes No Yes No
Funding Source: General Fund Advertising Requirement: (Enter X in box) Yes No
X
Contract/P.O. Required: (Enter X in box) Yes No RFP/RFQ/Bid #: ITB No. 12-13-039 X
Strategic Plan Related (Enter X in box) Yes No Strategic Plan Priority Area: Enhance Organizational
Bus. & Economic Dev Public Safety Quality of Education Qual. of Life & City Image
Communcation
Strategic Plan Obj./Strategy: Vehicle Preventative
Maintenance – Contract Renewals
Sponsor Name Cameron Benson, City Manager Department: Fleet Department
Short Title:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA,
AUTHORIZING THE CITY MANAGER TO ISSUE PURCHASE ORDERS, ON AN AS NEEDED BASIS, TO FLEET TIRE TRUCK AND AUTO, AUTONATION FORD MIAMI AND LEHMAN BUICK GMC, LLC FOR PREVENTIVE MAINTENANCE AND REPAIR OF THE CITY’S
PREVENTIVE MAINTENANCE AND REPAIR OF THE CITY’S FLEET VEHICLES, IN AN
AMOUNT NOT TO EXCEED THE ANNUAL ALLOCATED BUDGETED AMOUNT;
PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. (SPONSORED BY THE CITY MANAGER)
Staff Summary:
BACKGROUND
On July 24, 2013, the City Council approved Resolution# 2013-175-1971; authorizing the City Manager
Item K-6) Consent Agenda
Resolution
POs/Fleet Tire Truck & Auto, Autonation Ford Miami and Lehman Buick GMC, LLC
Page 52 of 189
18506 NW27 Avenue
Miami Gardens, Florida 33056
to execute agreements between the City of Miami Gardens and three vendors, Fleet Tire Truck and
Auto, AutoNation Ford Miami, and Lehman Buick Pontiac GMC for preventative maintenance services.
The initial term of the contract is for a one (1) year period, with an option to renew for four (4)
additional years, on a year to year basis, under the same terms and conditions. The current contract
expires July 31, 2015.
CURRENT SITUATION
The current solicitation allows for annual renewals for a maximum of four (4) years. This is the second
contract renewal. The City’s Fleet Department continues to provide preventative maintenance and
general repairs to the City’s automotive fleet. Staff concurs with the renewal of this contract with all
three vendors.
The using department has completed vendor performance evaluations for all three vendors. Each of
vendors received an average performance evaluation score of 5.0, out of a possible high score of 5.0.
The vendors’ insurance has been updated.
FISCAL IMPACT
The source of funding for this project will be derived from the Repairs and Maintenance line item 01-19-
03-519-460-00 of the Fleet Division.
Proposed Action:
It is recommended that City Council approve the attached resolution to renew the existing contracts for
an additional one (1) renewal period to Fleet Tire Truck and Auto, AutoNation Ford Miami and Lehman
Buick Pontiac GMC for preventative maintenance services and authorize the City Manager to issue
Purchase Order(s) of the allocated budget amount.
Attachment:
Exhibit A - Vendor Performance Evaluation Forms for:
Fleet Tire Truck and Auto
AutoNation Ford Miami
Lehman Buick Pontiac GMC
Page 53 of 189
RESOLUTION NO. 2015____ 1
2
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF 3 MIAMI GARDENS, FLORIDA, AUTHORIZING THE CITY 4 MANAGER TO ISSUE PURCHASE ORDERS, ON AN AS 5
NEEDED BASIS, TO FLEET TIRE TRUCK AND AUTO, 6
AUTONATION FORD MIAMI AND LEHMAN BUICK GMC, LLC 7
FOR PREVENTIVE MAINTENANCE AND REPAIR OF THE 8 CITY’S FLEET OF VEHICLES, IN AN AMOUNT NOT TO EXCEED 9 THE ANNUAL ALLOCATED BUDGETED AMOUNT; PROVIDING 10
FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING AN 11
EFFECTIVE DATE. (SPONSORED BY THE CITY MANAGER) 12
13 WHEREAS, on July 24, 2013, the City Council awarded ITB No. 12-13-039 to 14
Fleet Tire Truck and Auto, Autonation Ford Miami and Lehman Buick GMC, LLC for 15
preventive maintenance and repair of the City’s fleet of vehicles, and 16
WHEREAS, the initial Agreement for preventive maintenance and repair was for 17
a one year period, with the option to renew for four additional terms on an annual basis, 18
and 19
WHEREAS, City staff recommends renewal of the Agreement with Fleet Tire 20
Truck and Auto, Autonation Ford Miami and Lehman Buick GMC, LLC for a one year 21
term, 22
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY 23
OF MIAMI GARDENS, FLORIDA AS FOLLOWS: 24
Section 1: ADOPTION OF REPRESENTATIONS: The foregoing Whereas 25
paragraphs are hereby ratified and confirmed as being true, and the same are hereby 26
made a specific part of this Resolution. 27
Section 2: AUTHORIZATION: The City Council of the City of Miami Gardens 28
hereby authorizes the City Manager to issue purchase orders, on an as needed basis, 29
to Fleet Tire Truck and Auto, Autonation Ford Miami and Lehman Buick GMC, LLC for 30
Page 54 of 189
2
preventive maintenance and repair of the City’s fleet of vehicles, in an amount not to 31
exceed the annual allocated budgeted amount. 32
Section 3: EFFECTIVE DATE: This Resolution shall take effect immediately 33
upon its final passage. 34
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MIAMI 35
GARDENS AT ITS REGULAR MEETING HELD ON ____________, 2015. 36
37
___________________________________ 38
OLIVER GILBERT, III, MAYOR 39
40
41 42 43
ATTEST: 44
45
46 __________________________________ 47 RONETTA TAYLOR, MMC, CITY CLERK 48
49
50
PREPARED BY: SONJA KNIGHTON DICKENS, ESQ., CITY ATTORNEY 51 52 53
SPONSORED BY: CAMERON BENSON, CITY MANAGER 54
55
Moved by: __________________ 56 57 VOTE: _________ 58
59
Mayor Oliver Gilbert, III ____ (Yes) ____ (No) 60
Vice Mayor Felicia Robinson ____ (Yes) ____ (No) 61 Councilman David Williams Jr. ____ (Yes) ____ (No) 62 Councilwoman Lillie Q. Odom ____ (Yes) ____ (No) 63
Councilman Erhabor Ighodaro, Ph.D. ____ (Yes) ____ (No) 64
Councilwoman Lisa C. Davis ____ (Yes) ____ (No) 65
Councilman Rodney Harris ____ (Yes) ____ (No) 66
67
68
69
70
Page 55 of 189
Exhibit 1Page 56 of 189
Exhibit 2Page 57 of 189
Exhibit 3 Page 58 of 189
18605 NW 27th Avenue
Miami Gardens, Florida 33056
City of Miami Gardens
Agenda Cover Memo
Council Meeting Date: July 22, 2015 Item Type: (Enter X in box)
Resolution Ordinance Other
X
Fiscal Impact: (Enter X in box)
Yes No Ordinance Reading: (Enter X in box) 1st Reading 2nd Reading
X Public Hearing: (Enter X in box) Yes No Yes No
Funding Source:
General Fund - Fleet Advertising Requirement: (Enter X in box) Yes No
X
Contract/P.O. Required: (Enter X in box) Yes No RFP/RFQ/Bid #: RFP No. 13-14-040 X
Strategic Plan Related (Enter X in box) Yes No Strategic Plan Priority Area: Enhance Organizational
Bus. & Economic Dev Public Safety Quality of Education Qual. of Life & City Image
Communcation
Strategic Plan Obj./Strategy: Auto Body Collision and Repairs
Sponsor Name Cameron Benson, City Manager Department: Fleet Services Division
Short Title:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS,
FLORIDA, AUTHORIZING THE CITY MANAGER TO ISSUE A CHANGE
ORDER TO DJ AUTO COLLISION CENTER, INC., MASTERS PAINT & BODY
SHOP, INC., AND WORLD MOTOR CORPORATION, IN THE AMOUNT OF
THIRTY THOUSAND DOLLARS ($30,000.00), FOR AUTO REPAIR SERVICES
OF THE CITY’S FLEET OF VEHICLES; PROVIDING FOR THE ADOPTION OF
REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. (SPONSORED
BY THE CITY MANAGER)
Staff Summary:
BACKGROUND
Item K-7) Consent Agenda
Resolution
DJ Auto Collision Center, Inc. & World Motor Corporation
Page 59 of 189
18605 NW 27th Avenue
Miami Gardens, Florida 33056
On September 22, 2014, the City of Miami Gardens entered into an Auto Body Collision Repairs contract
with DJ Auto Collision Center, Inc., World Motor Corporation, and Masters Paint & Body Shop, Inc., to
service and repair the City’s fleet vehicles pursuant to Invitation To Bid (ITB) 13-14-040 and Resolution
No. 2014-162-2141 was approved by Council on September 22, 2014.
CURRENT SITUATION
At the beginning of fiscal year 2014-2015 purchase orders in the amount of $75,000 were issued
between the three awarded vendors. Due to an increase in the number of collision repairs and
unexpected costs of refurbishing the fleet vehicles Change Order #1 was issued in the amount of $5,000,
which was within the City Manager’s authority in accordance with the City of Miami Gardens Code of
Ordinance, Section 2-752 (7).
City staff is expecting additional changes to the contracts, which will exceed the City Manager’s
authority; hence, staff is requesting that the contract value be increased by $30,000. Approval of the
proposed for Change Order #2 will increase the contract amount by $30,000, for a revised total contract
amount of $110,000.
FISCAL IMPACT
The funding of the repairs will be derived from the Fleet budget under repairs and maintenance account.
Proposed Action:
It is recommended that the City Council approve the attached resolution for a Change Order in the
amount of $30,000 to contract #13-14-040 with DJ Auto Collision Center, Inc., World Motor Corporation,
and Masters Paint & Body Shop, Inc., for automobile body collision repairs and unexpected costs of
refurbishing the fleet vehicles, and authorize the City Manager to execute the same.
Attachment:
None.
Page 60 of 189
RESOLUTION NO. 2015____ 1
2
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF 3 MIAMI GARDENS, FLORIDA, AUTHORIZING THE CITY 4 MANAGER TO ISSUE A CHANGE ORDER TO DJ AUTO 5
COLLISION CENTER, INC., MASTERS PAINT & BODY SHOP, 6
INC., AND WORLD MOTOR CORPORATION, IN THE AMOUNT 7
OF THIRTY THOUSAND DOLLARS ($30,000.00), FOR AUTO 8 REPAIR SERVICES OF THE CITY’S FLEET OF VEHICLES; 9 PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; 10
PROVIDING FOR AN EFFECTIVE DATE. (SPONSORED BY THE 11
CITY MANAGER) 12
13 WHEREAS, on September 22, 2014, the City Council adopted Resolution No. 14
2014-162-2141, which awarded a bid to DJ Auto Collision Center, Inc., Masters Paint & 15
Body Shop, Inc., and World Motor Corporation for auto repair services of the City’s fleet, 16
and 17
WHEREAS, the term of the initial contract is for a term of two (2) years with the 18
option to renew for an additional term, and 19
WHEREAS, the estimated annual expenditure for the repair services was 20
Seventy-Five Thousand Dollars ($75,000.00), and 21
WHEREAS, due to the increase number of collisions and repairs, City staff 22
anticipates that the cost of repairs will exceed the City Manager’s authority to issue 23
change orders up to ten percent (10%) over the contract amount in accordance with 24
Section 2-752(7) of the City’s Code of Ordinances, and 25
WHEREAS, City staff is requesting that the City Council authorize a change 26
order to increase the allocated amount to One Hundred Ten Thousand Dollars 27
($110,000.00) annually, 28
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY 29
OF MIAMI GARDENS, FLORIDA AS FOLLOWS: 30
Page 61 of 189
2
Section 1: ADOPTION OF REPRESENTATIONS: The foregoing Whereas 31
paragraphs are hereby ratified and confirmed as being true, and the same are hereby 32
made a specific part of this Resolution. 33
Section 2: AUTHORIZATION: The City Council of the City of Miami Gardens 34
hereby authorizes the City Manager to issue a change order to DJ Auto Collision 35
Center, Inc., Masters Paint & Body Shop, Inc., and World Motor Corporation, In the 36
amount of Thirty Thousand Dollars ($30,000.00), for auto repair services of the City’s 37
fleet of vehicles. 38
Section 3: EFFECTIVE DATE: This Resolution shall take effect immediately 39
upon its final passage. 40
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MIAMI 41
GARDENS AT ITS REGULAR MEETING HELD ON ____________, 2015. 42
43
___________________________________ 44
OLIVER GILBERT, III, MAYOR 45 46 47
48
ATTEST: 49
50 51 __________________________________ 52
RONETTA TAYLOR, MMC, CITY CLERK 53
54
55 PREPARED BY: SONJA KNIGHTON DICKENS, ESQ., CITY ATTORNEY 56 57
58
SPONSORED BY: CAMERON D. BENSON, CITY MANAGER 59
60 Moved by: __________________ 61 62
VOTE: _________ 63
64
Mayor Oliver Gilbert , III ____ (Yes) ____ (No) 65
Page 62 of 189
3
Vice Mayor Felicia Robinson ____ (Yes) ____ (No) 66
Councilwoman Lillie Q. Odom ____ (Yes) ____ (No) 67
Councilman David Williams Jr ____ (Yes) ____ (No) 68 Councilwoman Lisa C. Davis ____ (Yes) ____ (No) 69 Councilman Rodney Harris ____ (Yes) ____ (No) 70
Councilman Erhabor Ighodaro, Ph.D. ____ (Yes) ____ (No) 71
72
73
Page 63 of 189
18506 NW27 Avenue
Miami Gardens, Florida 33056
City of Miami Gardens
Agenda Cover Memo
Council Meeting Date: July 22, 2015 Item Type: (Enter X in box)
Resolution Ordinance Other
X
Fiscal Impact: (Enter X in box)
Yes No Ordinance Reading: (Enter X in box) 1st Reading 2nd Reading
X Public Hearing: (Enter X in box) Yes No Yes No
Funding Source: General Fund – Parks Maintenance /
Capital Projects
Fund
Advertising Requirement: (Enter X in box) Yes No
X
Contract/P.O. Required: (Enter X in box) Yes No RFP/RFQ/Bid #: ITB No. 11-12-033 X
Strategic Plan Related (Enter X in box) Yes No Strategic Plan Priority Area: Enhance Organizational
Bus. & Economic Dev Public Safety X Quality of Education Qual. of Life & City Image
Communcation
Strategic Plan Obj./Strategy: Security & Sport Lighting
Systems Maintenance and
Installation – Contract Renewal
X
Sponsor Name
Cameron Benson,
City Manager Department: Parks and Recreation
Department
Short Title:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA,
AUTHORIZING THE RENEWAL OF THE AGREEMENT WITH IMPERIAL ELECTRIC & LIGHTING SUPPLY, INC. AND ELECTRICAL CONTRACTING SERVICE, INC. FOR SECURITY AND SPORTS LIGHTING SYSTEM MAINTENANCE; AUTHORIZING THE CITY
MANAGER TO ISSUE PURCHASE ORDERS, ON AN AS NEEDED BASIS, IN AN AMOUNT
NOT TO EXCEED THE ANNUAL ALLOCATED BUDGETED AMOUNT; PROVIDING FOR
THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. (SPONSORED BY THE CITY MANAGER)
Staff Summary:
BACKGROUND
Item K-8) Consent Agenda
Resolution
Renewal Agreement w/ Imperial Electric & Lighting Supply Inc. and Electrical Contracting Service Inc.
Page 64 of 189
18506 NW27 Avenue
Miami Gardens, Florida 33056
The City, acting as the lead agent for the Southeast Florida Governmental Cooperative Group (Co-Op),
prepared specifications for a bi-annual contract for Security and Sport Lighting Systems Maintenance.
On October 1, 2012, the City Manager awarded Invitation To Bid (ITB) No. 11-12-033 for Security and
Sports Lighting System Maintenance to Imperial Electric & Lighting Supply, Inc., as the primary vendor,
and to Electric Contracting Service, Inc., as the secondary vendor.
The initial term of the contract is for a two (2) year period, with an option to renew for three (3)
additional years, on a year to year basis, under the same terms and conditions. The current contract
expires, September 6, 2015.
CURRENT SITUATION
The current contract allows for annual renewals for a maximum of three (3) years. This is the second
contract renewal. The City’s Parks and Recreation Department continues to maintain and repair the
parking lot lights, Musco sport lights and replacing and installing related wiring in order to comply with
regulatory agencies. Staff also intends to utilize the renewal of the contract for the installation of
additional sport lights utilizing General Obligation Bond funds.
The Using Agency has completed performance evaluations for both vendors. Imperial Electrical, Inc.,
and Electrical Contracting Services, Inc., received an average performance evaluation score of 4.87 each,
out of a possible high score of 5.0. City staff and members of the Co-Op Group are satisfied with both
vendors performance and concur with the renewal of this contract. The vendor’s insurance has been
updated.
FISCAL IMPACT
Depends on the project, the costs will be charged to Parks repairs and maintenance account or the
related capital projects that were approved by Council. Finance will ensure the funding is available prior
to any execution of the purchase order.
Proposed Action:
It is recommended that City Council approve the attached resolution to renew the existing contract for
an additional one (1) renewal period to Imperial Electrical, Inc., and Electrical Contracting Services, Inc.
for ITB No. 11-12-033 for Security and Sports Lighting System Maintenance and/or Installation of
additional sports lights and authorize the City Manager to issue Purchase Order(s) of the allocated
budget amount for the one (1) renewal period.
Attachment:
Exhibit 1 - Vendor Performance Evaluation Forms for:
Imperial Electrical, Inc.
Electrical Contracting Services, Inc.
Page 65 of 189
RESOLUTION NO. 2015____ 1 2
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF 3
MIAMI GARDENS, FLORIDA, AUTHORIZING THE RENEWAL OF 4
THE AGREEMENT WITH IMPERIAL ELECTRIC & LIGHTING 5 SUPPLY, INC. AND ELECTRICAL CONTRACTING SERVICE, 6 INC. FOR SECURITY AND SPORTS LIGHTING SYSTEM 7
MAINTENANCE; AUTHORIZING THE CITY MANAGER TO ISSUE 8
PURCHASE ORDERS, ON AN AS NEEDED BASIS, IN AN 9
AMOUNT NOT TO EXCEED THE ANNUAL ALLOCATED 10 BUDGETED AMOUNT; PROVIDING FOR THE ADOPTION OF 11 REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. 12
(SPONSORED BY THE CITY MANAGER) 13
14
WHEREAS, the City of Miami Gardens, acting as lead agent for the Southeast 15
Florida Governmental Purchasing Cooperative Group, prepared specifications for ITB 16
No. 2011-12-033, for security and sports lighting system maintenance, and 17
WHEREAS, the bid was awarded to Imperial Electric & Lighting Supply, Inc., as 18
the primary vendor, and to Electrical Contracting Service, Inc., as the secondary vendor, 19
and 20
WHEREAS, the current agreement was under the City Manager’s purchasing 21
authority and expires in September 2015, and 22
WHEREAS, a contract renewal will exceed the City Manager’s purchasing 23
authority and will require the approval of the City Council, and 24
WHEREAS, City staff recommends that the City Council authorizes a renewal of 25
the Agreement with Imperial Electric & Lighting Supply, Inc. and Electrical Contracting 26
Services, Inc., for security and sports lighting system maintenance, for a one year term, 27
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY 28
OF MIAMI GARDENS, FLORIDA AS FOLLOWS: 29
Page 66 of 189
Section 1: ADOPTION OF REPRESENTATIONS: The foregoing Whereas 1
paragraphs are hereby ratified and confirmed as being true, and the same are hereby 2
made a specific part of this Resolution. 3
Section 2: AUTHORIZATION: The City Council of the City of Miami Gardens 4
hereby authorizes the renewal of the Agreement with Imperial Electric & Lighting 5
Supply, Inc. and Electrical Contracting Service, Inc. for security and sports lighting 6
system maintenance, and authorizes the City Manager to issue purchase orders on an 7
as needed basis, in an amount not to exceed the annual allocated budgeted amount. 8
Section 3: EFFECTIVE DATE: This Resolution shall take effect immediately 9
upon its final passage. 10
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MIAMI 11
GARDENS AT ITS REGULAR MEETING HELD ON ____________, 2015. 12
13
___________________________________ 14
OLIVER GILBERT, III, MAYOR 15
16
17 18 ATTEST: 19
20
21
__________________________________ 22 RONETTA TAYLOR, MMC, CITY CLERK 23 24
25
PREPARED BY: SONJA KNIGHTON DICKENS, ESQ., CITY ATTORNEY 26
27 28 SPONSORED BY: CAMERON D. BENSON, CITY MANAGER 29
30
Moved by: __________________ 31
32 VOTE: _________ 33
Page 67 of 189
1 Mayor Oliver Gilbert , III ____ (Yes) ____ (No) 2
Vice Mayor Lisa Davis ____ (Yes) ____ (No) 3
Councilwoman Lillie Q. Odom ____ (Yes) ____ (No) 4
Councilman David Williams Jr ____ (Yes) ____ (No) 5 Councilwoman Felicia Robinson ____ (Yes) ____ (No) 6 Councilman Rodney Harris ____ (Yes) ____ (No) 7
Councilman Erhabor Ighodaro, Ph.D. ____ (Yes) ____ (No) 8
9
10
Page 68 of 189
Page 69 of 189
Page 70 of 189
City of Miami Gardens
Agenda Cover Memo
Council Meeting Date: July 22, 2015 Item Type: (Enter X in box)
Resolution Ordinance Other
X
Fiscal Impact: (Enter X in box)
Yes No Ordinance Reading: (Enter X in box) 1st Reading 2nd Reading
X Public Hearing: (Enter X in box) Yes No Yes No
Funding Source:
General Obligation Bond Advertising Requirement: (Enter X in box) Yes No
X
Contract/P.O. Required: (Enter X in box) Yes No RFP/RFQ/Bid #: RFP No. 14-15-023 X
Strategic Plan Related (Enter X in box) Yes No Strategic Plan Priority Area: Enhance Organizational
Bus. & Economic Dev Public Safety Quality of Education
Qual. of Life & City Image Communcation
Strategic Plan Obj./Strategy: Portable Mobile Stage
Sponsor Name Cameron Benson, City Manager Department: Capital Improvement Project (CIP)
Short Title:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AWARDING A BID TO CENTURY INDUSTRIES, INC. FOR A PORTABLE MOBILE STAGE; AUTHORIZING THE CITY MANAGER AND THE
CITY CLERK TO EXECUTE AND ATTEST, THAT CERTAIN AGREEMENT, A
COPY OF WHICH IS ATTACHED HERETO AS EXHIBIT “A”, IN THE AMOUNT
OF TWO HUNDRED TWELVE THOUSAND, TWO HUNDRED FIFTY-FOUR DOLLARS ($212,254.00) FOR THIS PURPOSE; PROVIDING FOR INSTRUCTIONS TO THE CITY CLERK; PROVIDING FOR THE ADOPTION OF
REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. (SPONSORED
BY THE CITY MANAGER)
Staff Summary:
BACKGROUND
Item K-9) Consent Agenda
Resolution
Portable Mobile Stages
Page 71 of 189
18605 NW 27th Avenue
Miami Gardens, Florida 33056
The City requested sealed proposals from qualified vendors to provide a fixed cost for a Portable twenty-
four (24) feet and thirty-six (36) feet Mobile Stage to be used for various City events.
CURRENT SITUATION
Staff prepared specifications for a portable twenty- four (24) feet and thirty-six (36) feet mobile stage.
The Request For Proposal (RFP) No. 14-15-023 was posted on May 12, 2015. A broadcast notice was sent
to 144 vendors. Twelve (12) proposal packages were requested. One proposal was received and publicly
read on June 11, 2015 . A copy of the proposal document and the submittal is available at the Assistant
to the Mayor and Council’s Office for review.
On June 22, 2015, an Evaluation Committee Meeting was held and City staff assessed the proposer’s
submittal.
On June 23, 2015, a Final Evaluation Committee meeting was held which included an oral presentation
from the proposer. Each committee member was provided with an evaluation ranking sheet, copy of
the proposal, copy of the solicitation and instructions as to the evaluation ranking process. After
evaluating and scoring the proposer’s submittal, the Evaluation Committee selected Century Industries,
Inc., for final ranking. The Evaluation Committees’ final recommendation of ranking was posted on
Demandstar, June 23, 2015.
The Evaluation Committee consisted of:
Craig Clay, Assistant City Manager
David Motola, Fleet Department Manager
Anthony Smith, Capital Improvement, Project Manager
FISCAL IMPACT
Currently, a budget of $298,000 has been allocated for the this project in the Capital Projects Fund
funded from the General Obligation Bond.
Proposed Action:
That the City Council approve the proposed resolution authorizing the City Manager to issue a purchase
order to Century Industries, Inc. of Sellersburg, IN, for the purchase of two (2), twenty- four (24) feet
portable mobile stages for a total of $212,254.
Attachment:
Exhibit 1 - Bid Tabulation Sheet
Exhibit 2 - Score Sheets Summary
Exhibit 3 - Contract Agreement
Page 72 of 189
RESOLUTION NO. 2015____ 1
2
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF 3 MIAMI GARDENS, FLORIDA, AWARDING A BID TO CENTURY 4 INDUSTRIES, INC. FOR A PORTABLE MOBILE STAGE; 5
AUTHORIZING THE CITY MANAGER AND THE CITY CLERK TO 6
EXECUTE AND ATTEST, THAT CERTAIN AGREEMENT, A 7
COPY OF WHICH IS ATTACHED HERETO AS EXHIBIT “A”, IN 8 THE AMOUNT OF TWO HUNDRED TWELVE THOUSAND, TWO 9 HUNDRED FIFTY-FOUR DOLLARS ($212,254.00) FOR THIS 10
PURPOSE; PROVIDING FOR INSTRUCTIONS TO THE CITY 11
CLERK; PROVIDING FOR THE ADOPTION OF 12
REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. 13 (SPONSORED BY THE CITY MANAGER) 14 15
WHEREAS, City staff prepared specifications for a portable mobile stage to be 16
utilized at City events, and 17
WHEREAS, on May 12, 2015, RFP. No. 14-15-023 was posted, and 18
WHEREAS, twelve (12) proposals were requested, and one (1) proposal was 19
received and publicly read, and 20
WHEREAS, city staff recommends awarding a bid to Century Industries, Inc., of 21
Sellersburg, IN, in the amount of Two Hundred Twelve Thousand, Two Hundred Fifty-22
Four Dollars ($212,254.00), for a portable mobile stage, 23
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY 24
OF MIAMI GARDENS, FLORIDA AS FOLLOWS: 25
Section 1: ADOPTION OF REPRESENTATIONS: The foregoing Whereas 26
paragraphs are hereby ratified and confirmed as being true, and the same are hereby 27
made a specific part of this Resolution. 28
Section 2: AUTHORIZATION: The City Council of the City of Miami Gardens 29
hereby awards a bid to Century Industries, Inc. for a portable mobile stage; and 30
authorizes the City Manager and the City Clerk to execute and attest, that certain 31
Agreement, a copy of which is attached hereto as Exhibit “A”, in the amount of Two 32
Page 73 of 189
2
Hundred Twelve Thousand, Two Hundred Fifty-Four Dollars ($212,254.00) for this 33
purpose. 34
Section 3: INSTRUCTIONS TO THE CITY CLERK: The City Clerk is hereby 35
authorized to obtain two (2) fully executed copies of the subject Agreement with one to 36
be maintained by the City, and one to be delivered to Century Industries, Inc. 37
Section 4: EFFECTIVE DATE: This Resolution shall take effect immediately 38
upon its final passage. 39
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MIAMI 40
GARDENS AT ITS REGULAR MEETING HELD ON ____________, 2015. 41
42
___________________________________ 43
OLIVER GILBERT, III, MAYOR 44
45 46 47
ATTEST: 48
49
50 __________________________________ 51 RONETTA TAYLOR, MMC, CITY CLERK 52
53
54
PREPARED BY: SONJA KNIGHTON DICKENS, CITY ATTORNEY 55 56 57
SPONSORED BY: CAMERON D. BENSON, CITY MANAGER 58
59
Moved by: __________________ 60 61 VOTE: _________ 62
63
Mayor Oliver Gilbert , III ____ (Yes) ____ (No) 64
Vice Mayor Felicia Robinson ____ (Yes) ____ (No) 65 Councilwoman Lillie Q. Odom ____ (Yes) ____ (No) 66 Councilman David Williams Jr ____ (Yes) ____ (No) 67
Councilwoman Lisa C. Davis ____ (Yes) ____ (No) 68
Councilman Rodney Harris ____ (Yes) ____ (No) 69
Councilman Erhabor Ighodaro, Ph.D. ____ (Yes) ____ (No) 70
Page 74 of 189
Exhibit - 1
Bid Submittals: 1
Declinations: 0
Description
24' Portable Mobile Stage
Manufacture, Delivery and Training
36' Portable Mobile Stage
Manufacture, Delivery and Training
Alternate: 24' Portable Mobile
Stage Manufacture, Delivery and
Training, includes (8) 4x8
extensions and (2) wheeled
portable generator
Century Industries LLC
299 Prather Lane, PO BOX C, Sellersburg, IN 47172
RFP No. 14-15-023
Portable Mobile Stage
Agency: Capital Improvement
Purchasing Agent: Lindell Y. Miller
TABULATION SHEET
Date Bid Opened: June 11, 2015
Total Line Price
$146,872
$120,212
$106,127
Page 75 of 189
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9
City of Miami Gardens__________________________
Procurement Department 18605 NW 27th Avenue Miami Gardens, FL 33056
(305) 622-8000 FAX (305) 474-1285
RFP#14-15-023
Portable Mobile Stage
June 2, 2015
AGREEMENT FOR MANUFACTURERING, DELIVERY,
TRAINING OF A MOBILE STAGE
THIS AGREEMENT is made and entered into this _____ day of ___________, 2015, by and between the City of Miami Gardens, a Florida municipal corporation
(hereinafter referred to as “City”), and ________________________ authorized to do
business in the State of Florida, (hereinafter referred to as “Contractor” or “Proposer”)
and jointly referred to as the Parties.
WITNESSETH:
WHEREAS, the City advertised a Request for Proposal (“RFP”) on
________________, and
WHEREAS, Proposer submitted a Proposal dated ________________, in
response to the City’s request; and
WHEREAS, at a meeting held on _____________, the City Council selected the Proposer and agreed to contract with Proposer to perform the services described in the RFP and Proposer’s Proposal submitted in response to the RFP (“Services”).
NOW THEREFORE, in consideration of the premises and the mutual covenants
herein named, the parties hereto agree as follows: Article 1 Incorporation by Reference.
The following documents are hereby incorporated by reference and made part of
this Agreement. (i) Specifications and Proposal Documents prepared by the City for RFP#14-
15-023 (Exhibit 1).
(ii) Proposal for the City of Miami Gardens prepared by Proposer dated
__________________. (Exhibit 2).
Page 77 of 189
City of Miami Gardens__________________________
Procurement Department 18605 NW 27th Avenue Miami Gardens, FL 33056
(305) 622-8000 FAX (305) 474-1285
RFP#14-15-023
Portable Mobile Stage
June 2, 2015
All exhibits may also be collectively referred to as the “Documents”. In the event of any
conflict between the Documents or any ambiguity or missing specifications or
instruction, the following priority is established:
A. This Agreement
B. Exhibit 1
C. Exhibit 2
Article 2 Scope of Work
The proposer will provide the City with two (2) 24’ Portable Mobile Stages. The
Portable 24’ Mobile Stages shall be equipped with a hitch for transporting to various locations
throughout the City, as per detailed specifications. City requires vendors to manufacture, deliver, and provide training as specified in Exhibit I, II and III of the RFP.
Article 3 Qualifications
The proposer shall be in the business of providing the Portable Mobile Stage requested in this bid and must possess sufficient financial support, equipment and organization to insure
that it can satisfactorily perform the services if awarded a Contract. The proposer shall satisfy
each of the following requirements cited in the RFP.
Article 4 Compensation
See Exhibit “I, II, and III” Detailed Scope of Work
CITY shall pay CONTRACTOR as full compensation for the all material, services, labor
and performance, including overhead and profit, associated with completion of all the
Work in full conformity AS DETAILED IN See Exhibit “I, II, and III” Detailed Scope of
Work, with the requirements as stated or shown in the Contract Documents, the sum of
Two Hundred and twelve thousand, two hundred and fifty-four dollars ($212,254.00).
Page 78 of 189
City of Miami Gardens__________________________
Procurement Department 18605 NW 27th Avenue Miami Gardens, FL 33056
(305) 622-8000 FAX (305) 474-1285
RFP#14-15-023
Portable Mobile Stage
June 2, 2015
The City’s performance and obligation to pay under this Agreement is contingent
upon an annual appropriation for its purpose by the City Council. Proposer shall make
no charges to the City for supplies, labor, taxes, licenses, permits, mileage, fuel,
overhead or any other expenses or costs unless any such expense or cost is incurred by Proposer with prior written approval of the City. If the City disputes any charges on
the invoices, it may make payment of the contested amounts and withhold payment on
the contested amounts until they are resolved by agreement with Proposer.
Article 5 Licensing
The Proposer shall secure, maintain and pay for any licenses necessary to
perform duties and services under this contract. It is the Proposer’s responsibility to
maintain all professional licenses that may be required as well as any licenses or other
certifications for any staff provided to the City under this contract by the Proposer. By signature hereon, the Proposer warrants that it is authorized by law to engage in the
performance of the activities herein described, subject to the terms and conditions set
forth in these contract documents. Proof of such licenses and approvals shall be
submitted to the City upon request. The Proposer has, and shall maintain throughout the term of this contract, appropriate licenses and approvals required conducting its business and that it will at all times conduct its business activities in a reputable and
professional manner.
Article 6 Indemnification Subject to the limitations of Section 768.28 Florida Statutes, PROPOSER shall
protect, defend, indemnify, and hold harmless the CITY and its officials, officers,
members, agents, representatives and employees from any and all claims, liabilities,
expenses, or damages of any nature, including attorney fees, for injury to or death of any person, and for injury to any property arising out of or in any way connected with
the performance or non‐performance of any provision of this Agreement required of the PROPOSER, by or on behalf of the PROPOSER, or resulting from any violation by the PROPOSER or its employees of any statute law, ordinance, regulation or other legal
requirement pertaining to a safe place of employment for workers, minimum hours and
wages, and fair employment practices. However, nothing herein shall be deemed to
Page 79 of 189
City of Miami Gardens__________________________
Procurement Department 18605 NW 27th Avenue Miami Gardens, FL 33056
(305) 622-8000 FAX (305) 474-1285
RFP#14-15-023
Portable Mobile Stage
June 2, 2015
indemnify CITY for any liability or claim arising solely out of the negligent performance
of CITY.
The City does hereby agree to indemnify and hold harmless PROPOSER, from any and all personal injury or property damage claims, liabilities, losses, and causes of action
which may arise solely as a result of City’s performance of this Agreement. This
agreement is subject to the provisions of Section 768.28 Florida Statutes, such that the
City shall not be held liable to pay a personal injury or property damage claim or
judgment by any one person which exceeds the sum of $200,000, or any claim or judgments or portions thereof, which, when totaled with all other occurrence, exceeds
the sum of $300,000 from any and all personal injury or property damage claims,
liabilities losses and causes of action which may arise solely as a result of the
performance of this Agreement. However, nothing herein shall be deemed to indemnify
PROPOSER from any liability or claim arising out of the negligent performance or failure of performance of PROPOSER or any unrelated third party. Nothing contained herein
shall be deemed a waiver of sovereign immunity. One percent (1%) of the contract
amount shall represent the consideration to be provided for this indemnification.
Article 7 Insurance
Proposer shall provide and maintain general liability insurance coverage, for
personal injury and property damage in the minimum amount of One Million
($1,000,000.00) Dollars, per incident, for personal injury, and One Million ($1,000,000.00) Dollars, per incident, for property damage.
Proposer shall provide and maintain professional liability (errors and omissions)
insurance coverage 1) $1,000,000 per occurrence, $1,000,000 aggregate or dedicated
project limits with a deductible (if applicable) not to exceed $25,000.00 per claim (audited financial statements required). The certificate of insurance shall reference any applicable deductible. 2) Claims made policy must have an extended period of two
years or occurrence based policy. 3) Deductible program or Self Retention Program an
Irrevocable Letter of Credit or performance Bond for amount of SRI is required.
Page 80 of 189
City of Miami Gardens__________________________
Procurement Department 18605 NW 27th Avenue Miami Gardens, FL 33056
(305) 622-8000 FAX (305) 474-1285
RFP#14-15-023
Portable Mobile Stage
June 2, 2015
General liability insurance shall designate the CITY as an additional insured and
Proposer shall deliver a fully effective certificate to that effect, evidencing no less than
thirty (30) day cancellation power.
Proposer shall not commence work pursuant to this Agreement until all insurance
required as stated herein has been obtained and such insurance has been approved by
the CITY.
Article 8 Termination
The City may, for its convenience and without cause, terminate this Agreement
by giving Proposer written notice at least thirty (30) days prior to the effective date of the
termination. Upon written notice of the termination, Proposer shall provide only those
services and incur only those expenses specifically approved or directed in writing by the City Manager.
The City may, terminate this Agreement for cause immediately, and shall provide
notice as soon as possible to Proposer. Proposer may terminate this Agreement by giving the City at least thirty (30) days
prior to the effective date of termination.
In the event of termination or expiration of this Agreement, Proposer and City shall cooperate in good faith in order to effectuate a smooth and harmonious transition from Proposer to the City or to any other person or entity the City may designate, and to
maintain during such period of transition that same services provide to the City pursuant
to the terms of this Agreement.
Proposer will take all reasonable and necessary actions to transfer all records, etc. and data of the City in its possession in an orderly fashion to either the City or its
designee in a hard copy and computer format.
If either party terminates this Agreement, the City shall only pay Proposer for the
services provided through the date of termination.
Page 81 of 189
City of Miami Gardens__________________________
Procurement Department 18605 NW 27th Avenue Miami Gardens, FL 33056
(305) 622-8000 FAX (305) 474-1285
RFP#14-15-023
Portable Mobile Stage
June 2, 2015
Article 9 Ownership
All inventions, discoveries, deliverables, intellectual property, technical
communications and records originated or prepared by Proposer pursuant to this Agreement including papers, charts, computer programs, and other documentation or
improvements thereto shall be owned by the City.
Article 10 Modification/Amendment
This writing and exhibits contains the entire Agreement of the parties. No
representations were made or relied upon by either party, other than those that are
expressly set forth herein.
No agent, employee, or other representative of either party is empowered to modify and amend the terms of this Agreement, unless executed in writing with the
same formality as this Document. No waiver of any provision of this Agreement shall be
valid or enforceable unless such waiver is in writing and signed by the party granting
such waiver. Article 11 Severability
If any term or provision of this Agreement shall to any extent be held invalid or
illegal by a court of competent jurisdiction, the remainder of this Agreement shall not be affected thereby, and each term and provision of this agreement shall be valid and be enforced to the fullest extent permitted by law.
Article 12 Governing Law
This Agreement shall be construed in accordance with and governed by the laws of the State of Florida. Exclusive venue for any litigation shall be in Miami-Dade
County, Florida.
Page 82 of 189
City of Miami Gardens__________________________
Procurement Department 18605 NW 27th Avenue Miami Gardens, FL 33056
(305) 622-8000 FAX (305) 474-1285
RFP#14-15-023
Portable Mobile Stage
June 2, 2015
Article 13 Waiver
The failure of either party to this Agreement to object to or to take a preoperative
action with respect to any conduct of the other which is in violation of the terms of this Agreement shall not be construed as a waiver of the violation or breach, or of any future
violation, breach or wrongful conduct.
No waiver by the City of any provision of this Agreement shall be deemed to be a
waiver of any other provisions hereof or of any subsequent breach by Proposer of the
same, or any other provision or the enforcement thereof. The City’s consent to or
approval of any act by Proposer requiring the City’s consent or approval shall not be
deemed to render unnecessary the obtaining of the City’s consent to or approval of any
subsequent consent or approval of Proposer, whether or not similar to the act so
consented to or approved.
Article 14 Notices/Authorized Representatives
Any notices required or permitted by this Agreement shall be in writing and shall be deemed to have been properly given if transmitted by hand-delivery, by registered
mail with postage prepaid return receipt delivery, by registered or certified mail with
postage prepaid return receipt requested, or by Federal Express addressed to the
parties at the following address: City: Proposer:
Cameron Benson, City Manager Century Industries, Inc.
City of Miami Gardens 299 Prather Lane, PO Box C
18605 NW 27th Avenue Sellersburg, IN 47172 Miami Gardens, FL 33056
Either party shall have the right to change its address for notice purposes by
sending written notice of such change of address to the other party in accordance with
the provisions herein.
Page 83 of 189
City of Miami Gardens__________________________
Procurement Department 18605 NW 27th Avenue Miami Gardens, FL 33056
(305) 622-8000 FAX (305) 474-1285
RFP#14-15-023
Portable Mobile Stage
June 2, 2015
Article 15 Independent Contractor
Proposer is and shall remain an independent contractor and is not an employee
or agent of the City. Services provided by Proposer shall be by employees of Proposer and nothing in this Agreement shall in any way be interpreted or construed to deem said
employees to be agents, employees, or representatives of the City.
Proposer shall be responsible for all compensation, tax responsibilities,
insurance benefits, other employee benefits, and any other status or rights of its employees during the course of their employment with Proposer. The rights granted to
Proposer hereunder are nonexclusive, and the City reserves the right to enter into
agreements with other persons or proposers to perform services including those
hereunder.
Article 16 Assignment
Subject to the provisions above, this Agreement shall not be assignable by
Proposer. Article 17 Prohibition Against Contingent Fees
Proposer warrants that it has no employees or retained any Proposer or person,
other than a bona fide employee working solely for Proposer, to solicit or secure this Agreement, and that it has not paid or agreed to pay any person(s), Proposer, corporation, individual or proposer, other than a bona fide employee working solely for
Proposer, any fee, commission, percentage, gift, or any other consideration, contingent
upon or resulting from the award or making of this Agreement.
Article 18 Attorneys Fees
Should any dispute arise hereunder, the City shall be entitled to recover against
the Proposer all costs, expenses and attorney’s fees incurred by the City in such
dispute, whether or not suit be brought, and such right shall include all of such costs,
expenses and attorney’s fees through all appeals or other actions.
Page 84 of 189
City of Miami Gardens__________________________
Procurement Department 18605 NW 27th Avenue Miami Gardens, FL 33056
(305) 622-8000 FAX (305) 474-1285
RFP#14-15-023
Portable Mobile Stage
June 2, 2015
Article 19 Compliance with Florida Public Records Laws
To the extent required by law, Proposer shall comply with the public records laws in accordance with Chapter 119, Florida Statutes. Specifically, Proposer agrees to
comply with Section 119.0701, Florida Statutes. Public records shall mean all
documents, papers, letters, maps, books, tapes, photographs, films, sound recordings,
data processing software, or other material, regardless of the physical form,
characteristics, or means of transmission, made or received pursuant to law or ordinance or in connection with the transaction of official business by any agency, as
defined in Section 119.011, Florida Statutes, as amended. The City shall make the sole
determination of which records, if any, are exempt from inspection.
Article 20 Non-Discrimination
Proposer agrees to comply with all local and state civil rights ordinances and with
Title VI of the Civil Rights Act of 1964 as amended, the Americans with Disabilities Act
of 1990, the Age Discrimination Act of 1975. Proposer will not discriminate against any employee or applicant for employment because of race, color, creed, religion, ancestry, national origin, sex, disability or other handicap, age, marital/family status or status with
regard to public assistance. Proposer will take afproposerative action to insure that all
employment practices are free from such discrimination.
Article 21 Conflict of Interest
Proposer agrees to adhere to and be governed by the Miami-Dade County
Conflict of Interest Ordinance Section 2-11.11, as amended, which is incorporated by
reference herein as if fully set forth herein, in connection with the Agreement conditions hereunder.
Page 85 of 189
City of Miami Gardens__________________________
Procurement Department 18605 NW 27th Avenue Miami Gardens, FL 33056
(305) 622-8000 FAX (305) 474-1285
RFP#14-15-023
Portable Mobile Stage
June 2, 2015
Article 22 Binding Effect
All of the terms and provisions of this Agreement shall be binding upon and inure
to the benefit of the parties hereto, their respective assigns, successors, legal representatives, heirs and beneficiaries, as applicable.
Article 23 Construction
This Agreement and the terms hereof shall be construed in accordance with the laws of the State of Florida and venue for all actions in a court of competent jurisdiction
shall lie in Miami-Dade County, Florida.
Article 24 Entire Agreement
No statements, representations, warranties, either written or oral, from whatever
source arising, except as expressly stated in this Agreement, shall have any legal
validity between the parties or be binding upon any of them. The parties acknowledge
that this Agreement contains the entire understanding and agreement of the parties. No modifications hereof shall be effective unless made in writing and executed by the parties hereto with the same formalities as this Agreement is executed.
Article 25 Captions and Paragraph Headings
Captions and paragraph headings contained in this Agreement are for convenience and reference only and in no way define, describe, extend or limit the
scope and intent of this Agreement, nor the intent of any provisions hereof.
Article 26 Joint Preparation The preparation of this Agreement has been a joint effort of the parties, and the
resulting document shall not, solely as a matter of judicial construction, be construed
more severely against one of the parties than the other. It is the parties’ further
intention that this Agreement be construed liberally to achieve its intent.
Page 86 of 189
City of Miami Gardens__________________________
Procurement Department 18605 NW 27th Avenue Miami Gardens, FL 33056
(305) 622-8000 FAX (305) 474-1285
RFP#14-15-023
Portable Mobile Stage
June 2, 2015
Article 27 Counterparts
This Agreement may be executed in one or more counterparts, each of which
shall be deemed an original, but all of which shall constitute one and the same agreement.
Article 28 Exhibits are Inclusionary
All exhibits attached hereto or mentioned herein which contain additional terms shall be deemed incorporated herein by reference. Typewritten or handwritten
provisions inserted in this form or attached hereto shall control all printed provisions in
conflict therewith.
IN WITNESS WHEREOF the undersigned parties have executed this Agreement
on the date indicated above.
Page 87 of 189
City of Miami Gardens__________________________
Procurement Department 18605 NW 27th Avenue Miami Gardens, FL 33056
(305) 622-8000 FAX (305) 474-1285
RFP#14-15-023
Portable Mobile Stage
June 2, 2015
IN WITNESS WHEREOF, this Agreement is effective as of the date first written above.
Proposer: ___________________________ CITY OF MIAMI GARDENS
By: _________________________________ By:
_________________________________
Name: _______________________________ Cameron Benson, City Manager
Title: ________________________________
WITNESS: ATTEST:
____________________________________ ______________________________
Corporate Secretary City Clerk
APPROVED AS TO LEGAL
SUFFICIENCY AND FORM:
Seal:
____________________________
City Attorney
Page 88 of 189
City of Miami Gardens__________________________
Procurement Department 18605 NW 27th Avenue Miami Gardens, FL 33056
(305) 622-8000 FAX (305) 474-1285
RFP#14-15-023
Portable Mobile Stage
June 2, 2015
EXHIBIT I – SCOPE OF DETAILED WORK
24’ Portable Mobile Stage
SCOPE OF PRODUCTS AND SERVICES
4.1 General
The Portable Mobile Stage is constructed of steel channel main frame with
fiberglass reinforced plywood interior body and sound shell stage, hydraulic operated canopy and stage, six (6) highway rated tires load range F rated at 4,045 lbs. each, Dimensions of portable mobile stage when in use: main stage
deck length at 24' minimum, stage depth at 14' minimum, canopy depth when
open at 16’ Minimum. The Portable Mobile Stage is equipped with a hitch for
transporting to various locations throughout the City, as per detailed specifications.
4.2 Dimensions
4.2.1 The minimum dimensions of Portable Mobile Stage when
in use: Main Stage Deck Length: 24' Minimum Stage Depth: 14' Minimum Canopy Depth when open: 16’ Minimum
4.3 Technical Specifications
4.3.1 Canopy and Stage Deck - Hydraulically
operated.
4.3.2 Exterior Body Panels and Frame - Highly durable, non-corrosive and
shall be covered with a smooth high gloss Gel Coat.
4.3.3 Pintle Towing Coupler - A 60,000 lb. capacity pintle ring shall be
bolted to tongue at front of backbone frame. Shall be equipped with
Page 89 of 189
City of Miami Gardens__________________________
Procurement Department 18605 NW 27th Avenue Miami Gardens, FL 33056
(305) 622-8000 FAX (305) 474-1285
RFP#14-15-023
Portable Mobile Stage
June 2, 2015
safety chains and electric breakaway switch with battery. A 25,000 lb.
crank adjustable hitch jack shall be welded at coupler. Tongue length
shall allow sufficient clearance for turning.
4.3.4 Hydraulic Leveling/Support Jacks - Four (4) 25,000 lb. maximum lift
capacity hydraulic jacks shall be attached to the frame, one (1) at each corner. Jacks are designed to level and lift stage and shall be mounted
at outer perimeter for stability. Jacks shall be capable of raising stage
from a minimum height of 48” up to 61”. Each jack shall have a 10" x
12" jack foot. Leveling jacks shall swivel 90 degrees to prevent damage
during transit by offering 22” of ground clearance while minimizing cranking. In addition to the swivel jacks, two (2) additional 35,000 lb. capacity mainframe drop legs support live load on main stage. Bubble-type levels shall be attached to the stage frame for ease of leveling. A total of four (4) levels shall be installed, with two (2) sets of two (2) at opposite corners.
4.3.5 Portable Stage Structure - Shall meet or exceed minimum live load
code requirements of 125 lbs. psf. and minimum wind load requirement of 46 mph.
4.3.6 Suspension - A 14,000 lb. double axle, heavy-duty, steel leaf,
suspension shall be provided, equipped with four (4) wheel electric
brakes and four (4) highway rated, 12.00 x 16.5 12 ply tubeless tires load range F rated at 4,045 lbs. each (mobile home tires not
acceptable). Fenders shall be installed over the tires on both sides
of the stage to protect from road dirt and debris. RV style torsion
beam suspension shall not be acceptable due to lack of strength for
towing additional equipment over rough terrain.
4.3.7 F.D.O.T. Standards - The Mobile Stage shall comply with all F.D.O.T.
regulations established for over-the-road vehicles.
Page 90 of 189
City of Miami Gardens__________________________
Procurement Department 18605 NW 27th Avenue Miami Gardens, FL 33056
(305) 622-8000 FAX (305) 474-1285
RFP#14-15-023
Portable Mobile Stage
June 2, 2015
4.3.8 ADA Code - Two (2) sets of portable 36" wide stairs with handrails shall
be provided. Stairs are 18 gauge steel construction with a non-skid
surface. Stairs shall have 7/11 slope, enclosed risers to meet ADA
Code. Stairs must meet ADA Code for rise, run and enclosed risers to be acceptable. Handrails, provided on both sides of stairs, shall be zinc
plated 1-1/2" diameter steel tube, and shall be removable, without tools,
for storage. Stairs shall attach to optional 4x8 sections and on all sides
of the main and folding stage deck section. Stairs shall have
adjustable legs for all-terrain use.
4.3.9 Stage Decking - Shall be weatherproof durable and textured
for a slip resistance. Deck surface shall be free of bolts, rivets, large gaps and exposed piano hinges at folding deck which effect walking and dancing. Deck perimeter rub rail shall be a heavy-duty extruded 7"
high aluminum channel with provision for stairs, skirting, or additional
deck attachments.
4.3.10Canopy Truss Structure - Steel truss structure shall be fully
engineered to design loads for roof, wind, lighting and stage equipment.
Light & Sound equipment can be installed from ground level and safely lifted overhead; 1,200 lb. minimum equipment load capacity at canopy leading edge shall be required for safety and shall not require installation
of vertical upright corner posts used as secondary supports.
4.3.11 Hydraulic System - Operation of the Sound Shell roof, canopy and deck shall be accomplished by a self-contained hydraulic system
operated by remote control pendant. Remote control pendant shall
have a minimum 20' power cord. A locking control panel with security
latch shall be provided for hydraulics and control system. All hydraulic lines shall be flexible to allow for stage movement when being towed and set-up. Mobile Sound Shell mechanical components including
battery, battery charger, hydraulic pump, and fluid reservoir shall be
located in a locking, weather-tight aluminum compartment. All
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City of Miami Gardens__________________________
Procurement Department 18605 NW 27th Avenue Miami Gardens, FL 33056
(305) 622-8000 FAX (305) 474-1285
RFP#14-15-023
Portable Mobile Stage
June 2, 2015
mechanical components shall be conveniently located for ease of service
and full weather protection.
4.3.12 12VDC Electrical - The stage shall be equipped with all ICC road lights
and license plate bracket with light. Marker lights shall have
rugged die-cast aluminum housing for protection. Stage shall have
connector cable, connector, and towing vehicle receptacle (owner installed). All 12VDC wiring shall be run in protective loom. All DOT required lights shall be LED for longevity & low maintenance. Stage
12VDC marker lights shall be protected by rugged die cast aluminum
housings.
4.3.13 Hydraulic Leveling and Support and Hitch Jack - Provides four (4)
16,000 lb. maximum lift capacity hydraulic operated adjustable
mainframe jacks. Jacks shall be capable of adjusting stage from 48” to
61”, and be controlled from the remote control pendant. Each jack shall
have a high flotation 12” x 12” foot. Jacks shall swivel to prevent
damage during transit. Included with this option the 12VDC electrical
system is upgraded to a 24VDC electrical system which increases the number of 12VDC batteries to two (2).
4.3.14 Graphics - The Portable Mobile Stage shall be gloss white overall and
allow for custom graphics, logos, and signage to support the City of Miami Gardens.
4.3.15 Design Standards - The Portable Mobile Stage shall be engineered to
the codes and regulations for the Florida Department of Transportation as well as OSHA.
4.3.16 Operation Manual - Two (2) operation manuals shall be supplied at
time of delivery.
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City of Miami Gardens__________________________
Procurement Department 18605 NW 27th Avenue Miami Gardens, FL 33056
(305) 622-8000 FAX (305) 474-1285
RFP#14-15-023
Portable Mobile Stage
June 2, 2015
4.4 Additional Options to Technical Specifications
4.4.1 Anticorrosion Upgrade - For highly corrosive climates all-steel frame members shall be hot dipped galvanized for best possible corrosion
protection and long life. Package also includes anodized perimeter
stage rail, galvanized deck hinges, stainless steel screws, and pump
compartment and control panel hinges.
4.4.2 Stair Upgrade - stairs shall be upgraded to aluminum stairs fabricated of
welded
1/8" tread plate aluminum. Adjustable foot pads shall be provided at
bottom stair corners to accommodate uneven ground. Stairs shall attach to movable stage sections and to all sides of the main folding
stage. Removable handrails shall be anodized aluminum. Stairs shall
have fully enclosed risers between treads. 36" wide stairs with two
handrails.
4.4.3 Adjustable Acoustic Wall Panels at Each End of the Stage - There
shall be end walls for the trailer which are fully adjustable from fully
closed, through 45o to 90o and to 270o. End panels positioned at 90o
extends length of stage by 16 feet with additional stage sections.
Adjustable end panels give total shell flexibility for acoustic effect and appearance. End walls shall act as doors for Stage and shall be fully
lockable and weather sealed against road dirt.
4.4.4 Stage Deck Support Truss - Full length 19" deep galvanized steel truss understructure supports fold down stage deck. Hinged truss with links
to mainframe automatically deploys as deck is lowered and insures a
level straight deck. Truss replaces standard multiple support legs and
saves time adjusting to irregular ground.
4.4.5 Enclosed 7,000 Watt Generator - 120V/56.7A gasoline powered, air
cooled generator is frame mounted in exterior compartment with sound
proofing. Generator is mounted on a 4 point focalized vibration
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City of Miami Gardens__________________________
Procurement Department 18605 NW 27th Avenue Miami Gardens, FL 33056
(305) 622-8000 FAX (305) 474-1285
RFP#14-15-023
Portable Mobile Stage
June 2, 2015
isolators to virtually eliminate vibration. Includes hour meter, electric
start and fuel tank.
4.4.6 Deck Tie-Downs – Six (6) tie-downs to secure items transported
Inside stage. The tie-down is recessed and flush style.
4.4.7 Decorative Stage Skirt - Enclosing lower portion of fold-down stage deck, includes: Boucle skirt constructed of 100% synthetic fiber for
maximum weatherability, mildew resistance, soil resistance, easy care
and handling. Skirt shall be fire retardant. Skirt is heavily weighted
with 3/16" link coated chain to prevent excessive swaying. Skirt color shall be owner’s choice. Will also enclose the lower portion of fold-down stage deck, includes: Boucle skirt constructed of 100% synthetic
fiber for maximum weather resistance, mildew resistance, soil
resistance, easy care and handling. Skirt shall be fire retardant. Skirt is
heavily weighted with 3/16" link coated chain to prevent excessive swaying. Skirt color shall be the City’s choice.
4.4.8 Electrical Upgrade - Receptacles and panel upgrade for MSP, MSM & MGM; includes Base Electrical Package plus the following:
Main Breaker and ten (10) additional circuit breakers in panel.
Sixteen (16) receptacles mounted in canopy front over eight (8) circuits. Two (2) Duplex receptacles mounted in canopy rear over two (2)
circuits.
Power cord, upgrade to 50'
6/4 W.
4.4.9 Exterior Flood Lights - Provides light for safety and working during night hours. Light has a shock-absorbing weatherproof body that will not rust, dent, or scratch. Light is fully adjustable for aiming.
12VDC/3.2 Amps. switch controlled, self-contained operation provides
light when stage is not plugged into AC power source. Two (2) lights
Page 94 of 189
City of Miami Gardens__________________________
Procurement Department 18605 NW 27th Avenue Miami Gardens, FL 33056
(305) 622-8000 FAX (305) 474-1285
RFP#14-15-023
Portable Mobile Stage
June 2, 2015
are mounted on stage curbside and one (1) on hitch end to allow
nighttime loading and safe towing hook-up.
4.4.10 Compartment Lights - Mounted inside portable stage, provides light for
working or loading during night hours. Switch controlled light has high
and low light settings. Self contained operation provides light when
Portable Mobile Stage is not plugged into AC power source. 12VDC/.59/1.34 Amps.
4.4.11 Basic Lighting Package - LED Light Controller capable of handling up
to 8 intelligent lights with up to sixteen (16) channels each, 128 channels of DMX control, six (6) sets of chase effects containing 999 steps each,
Ability to reverse sliders and reassign channels, Sequential linking of
chases, Grab fixture on the fly and set it to automatic or sound-activated
mode, and double space (2U) mounting rack.
(8) PAR 56 LED light fixtures and Fixture Clamps.
(8) Safety Cables.
(7) Outdoor rated, power extensions.
(7) Data Extensions, Outdoor rated.
(1) 3-Pin DMX Cable 50’
4.4.12 Theatrical Light Support Bar - Weather resistant stainless steel “T”-bar support holds up to four (4) par fixtures, and pivots into canopy (with
lights attached) for secure storage when not in use.
One (1) pair of support bars is required for Basic & Lighting Package #1 (total of eight (8) fixtures).
Two (2) pair of support bars is required for Intermediate & Lighting
Package #2 (total of sixteen (16) fixtures).
Page 95 of 189
City of Miami Gardens__________________________
Procurement Department 18605 NW 27th Avenue Miami Gardens, FL 33056
(305) 622-8000 FAX (305) 474-1285
RFP#14-15-023
Portable Mobile Stage
June 2, 2015
4.4.13 Pro-Sound System – (1) 12-Channel Mixing Console features a versatile all-in-one console that can handle up to 12 inputs with internal effects. 12
Input channels (6 Mics + 4 Stereo line inputs), 3 band EQ (Ch 1-7/8), 2
band EQ (Ch 9/10-11/12), 4 busses (Stereo + 2 groups), 1 Aux send + 1
Effect send, 1 Stereo Aux return, SPX Digital multi effects, XLR
Connectors, Light weight (3.2 kg) Two (2) Sound Speakers are 225W amp to power the 12” woofer and a
75W amp to power the 1.75” compression driver. With a frequency
range of 50Hz to 20kHz and a max. SPL of 121dB. Equipped with a 2-
band EQ. The powered subwoofer has a built in high pass filter.
........................................................................................................... Two
(2) 50' speaker cables. (2) Sound Speaker Stands - Set of Two with Bag
Two (2) Microphone stands w/Telescoping Boom (2) Shure
Microphone’s
Four (4) 50’ Mic Cables
4.4.14 Hardware for Hanging Banners - Extends and supports vertical canopy banners left & right side of stage canopy. Bars
swing out and lock into place then folds in for transport.
4.4.15 Spare Tire - Full-size spare tire and wheel to match the vehicle's original tire dimensions. 12.00 x 16.5 12 ply tubeless tires load range F rated at 4,045 lbs. each.
4.4.16 Back Stage Electrical Wall Outlets - Tamper resistant GFCI outlets
are installed along back stage wall when extra power is required. GFCI
outlets are used in outdoor locations where the risk of electrical shock is
higher than usual. Tamper resistant design prevents small items from entering electrical devices and preventing anyone from being shocked.
Page 96 of 189
City of Miami Gardens__________________________
Procurement Department 18605 NW 27th Avenue Miami Gardens, FL 33056
(305) 622-8000 FAX (305) 474-1285
RFP#14-15-023
Portable Mobile Stage
June 2, 2015
4.4.17 Handicapped Access Lift mounts at rear Mobile Sound Shell door
opening to provide wheelchair access to the stage deck. Lift is
hydraulically operated controlled by a remote pendent on a 6' cord. Lift platform is 45" long x 30" wide, with a non-skid surface. Lift folds inside
Mobile Sound Shell body during transport. Lift capacity is 750 lbs.
Operates 48" deck height.
4.4.18 Solar Battery Charger – helps maintain battery charge and reconditions batteries for longer service life whenever stage is exposed to sunlight.
Page 97 of 189
City of Miami Gardens__________________________
Procurement Department 18605 NW 27th Avenue Miami Gardens, FL 33056
(305) 622-8000 FAX (305) 474-1285
RFP#14-15-023
Portable Mobile Stage
June 2, 2015
EXHIBIT II- SCOPE OF DETAILED WORK
36’ Portable Mobile Stage
SCOPE OF PRODUCTS AND SERVICES
4.1 General
The Portable Mobile Stage is constructed of steel channel main frame with
fiberglass reinforced plywood interior body and sound shell stage, hydraulic
operated canopy and stage, six (6) highway rated tires load range F rated at 4,045 lbs. each, Dimensions of portable mobile stage when in use: main stage
deck length at 36' minimum, stage depth at 14' minimum, canopy depth when
open at 16’ Minimum. The Portable Mobile Stage is equipped with a hitch for transporting to various locations throughout the City, as per detailed specifications.
4.2 Dimensions
4.2.1 The minimum dimensions of Portable Mobile Stage when
in use: Main Stage Deck Length: 36' Minimum Stage Depth: 14' Minimum Canopy Depth when open: 16’ Minimum
4.3 Technical Specifications
4.3.1 Canopy and Stage Deck - Hydraulically
operated.
4.3.2 Exterior Body Panels and Frame - Highly durable, non-corrosive and
shall be covered with a smooth high gloss Gel Coat.
Page 98 of 189
City of Miami Gardens__________________________
Procurement Department 18605 NW 27th Avenue Miami Gardens, FL 33056
(305) 622-8000 FAX (305) 474-1285
RFP#14-15-023
Portable Mobile Stage
June 2, 2015
4.3.3 Pintle Towing Coupler - A 60,000 lb. capacity pintle ring shall be
bolted to tongue at front of backbone frame. Shall be equipped with
safety chains and electric breakaway switch with battery. A 25,000 lb.
crank adjustable hitch jack shall be welded at coupler. Tongue length shall allow sufficient clearance for turning.
4.3.4 Hydraulic Leveling/Support Jacks - Four (4) 25,000 lb. maximum lift capacity hydraulic jacks shall be attached to the frame, one (1) at each
corner. Jacks are designed to level and lift stage and shall be mounted
at outer perimeter for stability. Jacks shall be capable of raising stage
from a minimum height of 48” up to 61”. Each jack shall have a 10" x
12" jack foot. Leveling jacks shall swivel 90 degrees to prevent damage during transit by offering 22” of ground clearance while minimizing
cranking. In addition to the swivel jacks, two (2) additional 35,000 lb. capacity mainframe drop legs support live load on main stage. Bubble-type levels shall be attached to the stage frame for ease of leveling. A total of four (4) levels shall be installed, with two (2) sets of two (2) at opposite corners.
4.3.5 Portable Stage Structure - Shall meet or exceed minimum live load code
requirements of 125 lbs. psf. and minimum wind load requirement of 46
mph.
4.3.6 Suspension - A 21,000 lb. triple axle, heavy-duty, steel leaf, suspension
shall be provided, equipped with six (6) wheel electric brakes and six (6)
highway rated, 12.00 x 16.5 12 ply tubeless tires load range F rated at
4,045 lbs. each (mobile home tires not acceptable). Fenders shall be installed over the tires on both sides of the stage to protect from road
dirt and debris. RV style torsion beam suspension shall not be acceptable due to lack of strength for towing additional equipment over
rough terrain.
4.3.7 F.D.O.T. Standards - The Mobile Stage shall comply with all F.D.O.T.
regulations established for over-the-road vehicles.
Page 99 of 189
City of Miami Gardens__________________________
Procurement Department 18605 NW 27th Avenue Miami Gardens, FL 33056
(305) 622-8000 FAX (305) 474-1285
RFP#14-15-023
Portable Mobile Stage
June 2, 2015
4.3.8 ADA Code - Two (2) sets of portable 48" wide stairs with handrails shall be provided. Stairs are 18 gauge steel construction with a non-skid
surface. Stairs shall have 7/11 slope, enclosed risers to meet ADA
Code. Stairs must meet ADA Code for rise, run and enclosed risers to
be acceptable. Handrails, provided on both sides of stairs, shall be zinc plated 1-1/2" diameter steel tube, and shall be removable, without tools, for storage. Stairs shall attach to optional 4x8 sections and on all sides
of the main and folding stage deck section. Stairs shall have
adjustable legs for all-terrain use.
4.3.9 Stage Decking - Shall be weatherproof durable and textured for a slip resistance. Deck surface shall be free of bolts, rivets, large
gaps and exposed piano hinges at folding deck which effect walking
and dancing. Deck perimeter rub rail shall be a heavy-duty extruded 7"
high aluminum channel with provision for stairs, skirting, or additional deck attachments.
4.3.10 Canopy Truss Structure - Steel truss structure shall be fully engineered to design loads for roof, wind, lighting and stage equipment. Light & Sound equipment can be installed from ground level and safely
lifted overhead; 1,200 lb. minimum equipment load capacity at canopy
leading edge shall be required for safety and shall not require installation
of vertical upright corner posts used as secondary supports.
4.3.11 Hydraulic System - Operation of the Sound Shell roof, canopy and deck
shall be accomplished by a self-contained hydraulic system operated by
remote control pendant. Remote control pendant shall have a minimum 20' power cord. A locking control panel with security latch shall be provided for hydraulics and control system. All hydraulic lines
shall be flexible to allow for stage movement when being towed and set-
up. Mobile Sound Shell mechanical components including battery,
battery charger, hydraulic pump, and fluid reservoir shall be located in a
Page 100 of 189
City of Miami Gardens__________________________
Procurement Department 18605 NW 27th Avenue Miami Gardens, FL 33056
(305) 622-8000 FAX (305) 474-1285
RFP#14-15-023
Portable Mobile Stage
June 2, 2015
locking, weather-tight aluminum compartment. All mechanical
components shall be conveniently located for ease of service and full
weather protection.
4.3.12 12VDC Electrical - The stage shall be equipped with all ICC road lights
and license plate bracket with light. Marker lights shall have rugged
die-cast aluminum housing for protection. Stage shall have connector
cable, connector, and towing vehicle receptacle (owner installed). All
12VDC wiring shall be run in protective loom. All DOT required lights shall be LED for longevity & low maintenance. Stage 12VDC marker
lights shall be protected by rugged die cast aluminum housings.
4.3.13 Hydraulic Leveling and Support and Hitch Jack - Provides four (4)
16,000 lb. maximum lift capacity hydraulic operated adjustable
mainframe jacks. Jacks shall be capable of adjusting stage from 48” to 61”, and be controlled from the remote control pendant. Each jack shall have a high flotation 12” x 12” foot. Jacks shall swivel to prevent
damage during transit. Included with this option the 12VDC electrical
system is upgraded to a 24VDC electrical system which increases the
number of 12VDC batteries to two (2).
4.3.14 Graphics - The Portable Mobile Stage shall be gloss white overall and
allow for custom graphics, logos, and signage to support the City of
Miami Gardens.
4.3.15 Design Standards - The Portable Mobile Stage shall be engineered to
the codes and regulations for the Florida Department of Transportation
as well as OSHA.
4.3.16 Operation Manual - Two (2) operation manuals shall be supplied at
time of delivery.
4.4 Additional Options to Technical Specifications
Page 101 of 189
City of Miami Gardens__________________________
Procurement Department 18605 NW 27th Avenue Miami Gardens, FL 33056
(305) 622-8000 FAX (305) 474-1285
RFP#14-15-023
Portable Mobile Stage
June 2, 2015
4.4.1 Anticorrosion Upgrade - For highly corrosive climates all-steel frame
members shall be hot dipped galvanized for best possible corrosion
protection and long life. Package also includes anodized perimeter
stage rail, galvanized deck hinges, stainless steel screws, and pump compartment and control panel hinges.
4.4.2 Stair Upgrade - stairs shall be upgraded to aluminum stairs fabricated of
Welded 1/8" tread plate aluminum. Adjustable foot pads shall be provided
at bottom stair corners to accommodate uneven ground. Stairs shall attach to movable stage sections and to all sides of the main folding
stage. Removable handrails shall be anodized aluminum. Stairs shall
have fully enclosed risers between treads. Forty-seven (47") wide stairs
with two handrails.
4.4.3 Adjustable Acoustic Wall Panels at Each End of the Stage - There
shall be end walls for the trailer which are fully adjustable from fully
closed, through 45o to 90o and to 270o. End panels positioned at 90o
extends length of stage by 16 feet with additional stage sections. Adjustable end panels give total shell flexibility for acoustic effect and
appearance. End walls shall act as doors for Stage and shall be fully
lockable and weather sealed against road dirt.
4.4.4 Stage Deck Support Truss - Full length 19" deep galvanized steel truss
understructure supports fold down stage deck. Hinged truss with links
to mainframe automatically deploys as deck is lowered and insures a
level straight deck. Truss replaces standard multiple support legs and saves time adjusting to irregular ground.
4.4.5 Enclosed 12,000 Watt Generator - 120V/240V 60Hz diesel powered, air
cooled generator is frame mounted in exterior compartment with sound
proofing. Generator is mounted on a 4 point focalized vibration
isolators to virtually eliminate vibration. Includes hour meter, electric
start and fuel tank.
Page 102 of 189
City of Miami Gardens__________________________
Procurement Department 18605 NW 27th Avenue Miami Gardens, FL 33056
(305) 622-8000 FAX (305) 474-1285
RFP#14-15-023
Portable Mobile Stage
June 2, 2015
4.4.6 Deck Tie-Downs – Six (6) tie-downs to secure items transported Inside stage. The tie-down is recessed and flush style.
4.4.7 Decorative Stage Skirt - Enclosing lower portion of fold-down stage deck, includes: Boucle skirt constructed of 100% synthetic fiber for maximum weatherability, mildew resistance, soil resistance, easy care
and handling. Skirt shall be fire retardant. Skirt is heavily weighted
with 3/16" link coated chain to prevent excessive swaying. Skirt color
shall be City’s choice. Will also enclose the lower portion of fold-down stage deck, includes: Boucle skirt constructed of 100% synthetic fiber for maximum weather resistance, mildew resistance, soil resistance,
easy care and handling. Skirt shall be fire retardant. Skirt is heavily
weighted with 3/16" link coated chain to prevent excessive swaying.
Skirt color shall be the City’s choice. 4.4.8 Electrical Upgrade - Receptacles and panel upgrade for MSP, MSM
& MGM; includes Base Electrical Package plus the following:
Main Breaker and ten (10) additional circuit breakers in
panel.
Sixteen (16) receptacles mounted in canopy front over eight (8)
circuits. Two (2) Duplex receptacles mounted in canopy rear over two (2) circuits.
Power cord, upgrade to 506/4.
4.4.9 Exterior Flood Lights - Provides light for safety and working during
Night hours. Light has a shock-absorbing weatherproof body that will not rust, dent, or scratch. Light is fully adjustable for aiming.
12VDC/3.2 Amps., switch controlled, self-contained operation provides
light when stage is not plugged into AC power source. Two (2) lights are
Page 103 of 189
City of Miami Gardens__________________________
Procurement Department 18605 NW 27th Avenue Miami Gardens, FL 33056
(305) 622-8000 FAX (305) 474-1285
RFP#14-15-023
Portable Mobile Stage
June 2, 2015
mounted on stage curbside and one (1) on hitch end to allow nighttime
loading and safe towing hook-up.
4.4.10 Compartment Lights - Mounted inside portable stage, provides light for
working or loading during night hours. Switch controlled light has high
and low light settings. Self contained operation provides light when
Portable Mobile Stage is not plugged into AC power source. 12VDC/.59/1.34 Amps.
4.4.11 Basic Lighting Package - LED Light Controller capable of handling up to 8 intelligent lights with up to sixteen (16) channels each, 128 channels
of DMX control, six (6) sets of chase effects containing 999 steps each,
Ability to reverse sliders and reassign channels, Sequential linking of
chases, Grab fixture on the fly and set it to automatic or sound-activated
mode, and double space (2U) mounting rack.
(8) PAR 56 LED light fixtures and Fixture Clamps.
(8) Safety Cables.
(7) Outdoor rated, power extensions.
(7) Data Extensions, Outdoor rated.
(1) 3-Pin DMX Cable 50’
4.4.12 Theatrical Light Support Bar - Weather resistant stainless steel “T”-bar
support holds up to four (4) par fixtures, and pivots into canopy (with
lights attached) for secure storage when not in use.
One (1) pair of support bars is required for Basic & Lighting Package #1 (total of eight (8) fixtures).
Two (2) pair of support bars is required for Intermediate & Lighting
Package #2 (total of sixteen (16) fixtures).
4.4.13 Pro-Sound System – (1) 12-Channel Mixing Console features a versatile all-in-one console that can handle up to 12 inputs with internal effects. 12 Input channels (6 Mics + 4 Stereo line inputs), 3 band EQ (Ch
Page 104 of 189
City of Miami Gardens__________________________
Procurement Department 18605 NW 27th Avenue Miami Gardens, FL 33056
(305) 622-8000 FAX (305) 474-1285
RFP#14-15-023
Portable Mobile Stage
June 2, 2015
1-7/8), 2 band EQ (Ch 9/10-11/12), 4 busses (Stereo + 2 groups), 1 Aux
send + 1 Effect send, 1 Stereo Aux return, SPX Digital multi effects, XLR
Connectors, Light weight (3.2 kg)
........................................................................................................... Two
(2) Sound Speakers are 225W amp to power the 12” woofer and a
75W amp to power the 1.75” compression driver. With a frequency
range of 50Hz to 20 kHz and a max. SPL of 121dB. Equipped with
a 2-band EQ. The powered subwoofer has a built in high pass
filter.
........................................................................................................... Two
(2) 50' speaker cables. Two (2) Sound Speaker Stands - Set of Two with
Bag
Two (2) Microphone stands w/Telescoping Boom (2) Shure
Microphone’s
Four (4) 50’ Mic Cables
4.4.14 Hardware for Hanging Banners - Extends and supports
vertical canopy banners left & right side of stage canopy. Bars
swing out and lock into place then folds in for transport.
4.4.15 Spare Tire - Full-size spare tire and wheel to match the vehicle's original
tire dimensions. 12.00 x 16.5 12 ply tubeless tires load range F rated at 4,045 lbs. each.
4.4.16 200/220 Amp Panel Box - Single phase, 3 wire, 24 circuits, 6
single pole breakers and 2 double pole breakers, copper bus, 120/240
Volts ac. 22,000 interrupting capacity. Suitable for use for larger bands
with sound equipment.
Page 105 of 189
City of Miami Gardens__________________________
Procurement Department 18605 NW 27th Avenue Miami Gardens, FL 33056
(305) 622-8000 FAX (305) 474-1285
RFP#14-15-023
Portable Mobile Stage
June 2, 2015
4.4.17 Back Stage Electrical Wall Outlets - Tamper resistant GFCI outlets are
installed along back stage wall when extra power is required. GFCI
outlets are used in outdoor locations where the risk of electrical shock is
higher than usual. Tamper resistant design prevents small items from entering electrical devices and preventing anyone from being shocked.
4.4.18 Handicapped Access Lift mounts at rear Mobile Sound Shell door
opening to provide wheelchair access to the stage deck. Lift is hydraulically operated controlled by a remote pendent on a 6' cord. Lift platform is 45" long x 30" wide, with a non-skid surface. Lift folds inside
Mobile Sound Shell body during transport. Lift capacity is 750 lbs.
Operates 48" deck height.
4.4.19 Solar Battery Charger – helps maintain battery charge and reconditions batteries for longer service life whenever stage is exposed to sunlight.
Page 106 of 189
City of Miami Gardens__________________________
Procurement Department 18605 NW 27th Avenue Miami Gardens, FL 33056
(305) 622-8000 FAX (305) 474-1285
RFP#14-15-023
Portable Mobile Stage
June 2, 2015
Exhibit III – Warranty for Exhibit I and II
A. Warranty
The successful Bidder warrants that all goods and materials furnished
under this bid will be new unless otherwise specified and that successful
Bidder possesses good, clear, and marketable title to said goods and there are no pending liens, claims or encumbrances whatsoever
against said goods and materials. All goods and materials not
conforming to these requirements, including substitutions not properly
approved and authorized may be considered defective.The successful
Bidder warrants that all goods, materials and workmanship furnished, whether furnished by the successful Bidder or its sub-contractors and
suppliers, will comply with the specifications, drawings, and other
descriptions supplied or adopted.
C. Warranty of Merchantability
The Successful Bidder warrants that the goods to be supplied
pursuant to the contract are merchantable, of good quality and free from
defects, whether patent or latent in material or workmanship.
D. Warranty of Material and Workmanship
The successful Bidder warrants all material and workmanship for a maximum available warranty no less than five (5) years from date of
delivery and acceptance by the City. The successful Bidder shall provide
a warranty certificate bound with manuals stating the terms and
conditions of the warranty. If within the warranty period, or within such
larger period of time as may be prescribed by law or warranted by the Bidder and product manufacturers, any of the materials and workmanship is found to be defective or not in accordance with the
contract documents, the successful Bidder shall after receipt of a
written notice from the City to do so, promptly correct the condition
Page 107 of 189
City of Miami Gardens__________________________
Procurement Department 18605 NW 27th Avenue Miami Gardens, FL 33056
(305) 622-8000 FAX (305) 474-1285
RFP#14-15-023
Portable Mobile Stage
June 2, 2015
unless the City has previously given the successful Bidder a written
acceptance of such condition.
E. Warranty of intellectual Property
The Successful Bidder warrants that there has been no violation of
copyright, patent, or other intellectual property rights either in the United
States of America or in foreign countries in connection with the work of the contract.
F. Service Warranty
All warranties made by the Successful Bidder together with service warranties and guarantees shall become the City’s and the successors
and assigns of the City. Manufacturer shall provide on-site factory
service or contract service through a local Contractor at the discretion of
the manufacturer. Standard operation maintenance shall be provided
by owner through their own resources. Standard wear components such as tires, brakes, bearings, light bulbs, hydraulic fluid, batteries, electric
system components, and hydraulic system components, should be
locally available through automotive or industrial supply houses.
Manufacturer shall stock all standard wear components or
alternatives for a period of ten (10) years for supply to the customer. Body and Deck panels are repairable by most automotive or truck body
shops if ever damaged. Repair kits must be available from the
manufacturer.
G. Engineer’s Letter and Drawings
A sealed engineer’s letter certifying the deck and wind load capability of
the Portable Mobile Stage is a requirement and shall be submitted with
this bid. Drawings with dimensions of the stage, deck, road height, width
and all options must be submitted with this bid.
Each sample must be marked with the Bidder’s name and manufacturer’s brand name. The City will not be responsible for returning samples.
Page 108 of 189
City of Miami Gardens__________________________
Procurement Department 18605 NW 27th Avenue Miami Gardens, FL 33056
(305) 622-8000 FAX (305) 474-1285
RFP#14-15-023
Portable Mobile Stage
June 2, 2015
H. Delivery
All items shall be delivery FOB destination to a specified City address. All delivery costs and charges must be included in the bid price. The City
reserves the right to cancel orders or any part thereof, without obligation if
delivery is not made at the time specified in the bid.
I. Video
Video showing operation and setup of Portable Mobile Stage must be
submitted with bid.
J. On-site Training
The awarded Bidder shall provide two (2) hours of on-site training on the
Portable Mobile Stage by a Factory Authorized Representative at the convenience of the City.
K. Quantities No guarantee or warranty is given or implied by the City as to the amount
that may or not be purchased from any resulting contract. The City reserves
the right to increase or decrease quantities or add or delete any item from
the contract if it is determined to be in the best interest of the City at its sole discretion.
L. Compliance and Regulations - To be considered responsive to this
solicitation, the Bidder shall be in compliance with the following Government
agencies regulations: Florida Department of Transportation (FDOT) and American Disability Act
(ADA).
Page 109 of 189
City of Miami Gardens
Agenda Cover Memo
Council Meeting Date: July 22, 2015 Item Type:
Resolution Ordinance Other
X
Fiscal Impact:
Yes No Ordinance Reading: 1st Reading 2nd Reading
X Public Hearing:
Yes No Yes No
X
Funding Source: Building Better Communities General Obligation
Bond (Miami-Dade
County)
Advertising Requirement: Yes No X
Contract/P.O. Required: Yes No RFP/RFQ/Bid #: X
Strategic Plan Related: Yes No Strategic Plan Priority Area: Enhance Organizational
Bus. & Economic Dev Public Safety Quality of Education Qual. of Life & City Image X
Communication
Strategic Plan Obj./Strategy: (list the specific objective/strategy this item will address) X
Sponsor Name: Cameron Benson, City Manager Department: City Manager
Short Title:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI
GARDENS, FLORIDA, AUTHORIZING THE CITY MANAGER AND CITY
CLERK TO EXECUTE AND ATTEST RESPECTIVELY THAT CERTAIN AMENDMENT TO INTERLOCAL AGREEMENT NO. 3 BETWEEN THE CITY OF MIAMI GARDENS AND MIAMI-DADE COUNTY FOR AN
EXTENSION OF THE BUILDING BETTER COMMUNITIES GENERAL
OBLIGATION BOND (GOB) PROGRAM, A COPY OF WHICH IS
ATTACHED HERETO AS EXHIBIT “A”; PROVIDING FOR INSTRUCTIONS TO THE CITY CLERK; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR NUNC PRO
TUNC EFFECT; PROVIDING FOR AN EFFECTIVE DATE. (SPONSORED
BY THE CITY MANAGER)
Staff Summary:
Background: Item K-10) Consent Agenda
Resolution
Amendment to Interlocal Agreement w/ Miami-Dade County
Page 110 of 189
18605 NW 27th Avenue
Miami Gardens, Florida 33056
On November 2, 2004, Miami-Dade County residents approved the Building Better Communities (BBC)
General Obligation Bond (GOB) Program. As a result, the City of Miami Gardens received funding for the
design and construction of projects at various City parks including North Dade Optimist Park. The City of
Miami Gardens and Miami-Dade County executed/amended Interlocal Agreements on February 26,
2007 in the amount of $75,000, on October 29, 2012 in the amount of $1,000,000 and on February 19,
2014 in the amount of $373,000 for a total funding allocation of $1,448,000 for North Dade Optimist
Park.
Current Situation:
The City has successfully utilized BBC GOB funds to construct a new 2502 sq. ft. recreation building
including a covered porch and public restroom facilities at North Dade Optimist Park. A lighted 106-
space parking lot and all-purpose sports field have also been installed. Additionally, site work including
installation of a lift station, storm water system and irrigation has been completed.
The Interlocal Agreement required that the City of Miami Gardens utilize all BBC GOB funds within eight
(8) years of the effective date (February 26, 2007). To date, BBC GOB funding for North Dade Optimist
Park has not been entirely expended and is still available. In order to expend these funds, the City of
Miami Gardens requested an extension, making funds available through February 2016.
The Miami-Dade County BBC GOB program has agreed to amend the Interlocal Agreement, allowing for
the extension for North Dade Optimist Park. The remaining BBC funds will be used to complete planned
park renovations and improvements including installation of bleachers, a scoreboard and
implementation of an Art in Public Places project.
Proposed Action:
It is recommended that the City Council approve the amendment to the Building Better Communities
Interlocal Agreement between Miami-Dade County and the City of Miami Gardens for Project #54-
71006: North Dade Optimist Park.
Attachments
A- Amendment to Interlocal Agreement (Miami-Dade County Building Better Communities and the
City of Miami Gardens for Project #54-71006: North Dade Optimist Park)
B- Interlocal Agreement (Miami-Dade County Building Better Communities and the City of Miami
Gardens for Project #54-71006: North Dade Optimist Park)
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RESOLUTION NO. 2015____ 1
2
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF 3 MIAMI GARDENS, FLORIDA, AUTHORIZING THE CITY 4 MANAGER AND CITY CLERK TO EXECUTE AND ATTEST 5
RESPECTIVELY THAT CERTAIN AMENDMENT TO 6
INTERLOCAL AGREEMENT NO. 3 BETWEEN THE CITY OF 7
MIAMI GARDENS AND MIAMI-DADE COUNTY FOR AN 8 EXTENSION OF THE BUILDING BETTER COMMUNITIES 9 GENERAL OBLIGATION BOND (GOB) PROGRAM, A COPY OF 10
WHICH IS ATTACHED HERETO AS EXHIBIT “A”; PROVIDING 11
FOR INSTRUCTIONS TO THE CITY CLERK; PROVIDING FOR 12
THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR 13 NUNC PRO TUNC EFFECT; PROVIDING FOR AN EFFECTIVE 14 DATE. (SPONSORED BY THE CITY MANAGER) 15
16
WHEREAS, on November 4, 2004, Miami-Dade County residents approved the 17
Building Better Communities General Obligation Bond (GOB) Program, and 18
WHEREAS, the City of Miami Gardens will receive approximately Nine Million, 19
Eighty Hundred Thirty Thousand Dollars ($9,830,000.00), for the design and 20
construction of several parks, and 21
WHEREAS, the City executed Interlocal Agreements with Miami-Dade County for 22
the acceptance of GOB funding, in the total amount of One Million Four Hundred Forty-23
Four Thousand Dollars ($1,448,000.00), for construction improvements at North Dade 24
Optimist Park, and 25
WHEREAS, to date, the City has utilized the GOB funding to construct a new 26
recreation building, parking lot, an all-purpose sports field and a stormwater and 27
irrigation system, and 28
WHEREAS, in accordance with the terms of the Interlocal Agreement, the City 29
was required to expend all GOB funding by February 2015, and 30
WHEREAS, the City desires to extend the agreement for an additional year, 31
through February 2016, to utilize the remaining funds to complete additional renovations 32
at North Dade Optimist Park, and 33
Page 112 of 189
2
WHEREAS, it is necessary to amend the agreement for this purpose, 34
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY 35
OF MIAMI GARDENS, FLORIDA AS FOLLOWS: 36
Section 1: ADOPTION OF REPRESENTATIONS: The foregoing Whereas 37
paragraphs are hereby ratified and confirmed as being true, and the same are hereby 38
made a specific part of this Resolution. 39
Section 2: AUTHORIZATION: The City Council of the City of Miami Gardens 40
hereby authorizes the City Manager and City Clerk to execute and attest, respectively 41
that certain Amendment to Interlocal Agreement No. 3 between the City of Miami 42
Gardens and Miami-Dade for an extension of the Building Better Communities General 43
Obligation Bond (GOB) program for construction at North Dade Optimist Park, a copy of 44
which is attached hereto as Exhibit “A”. 45
Section 3: INSTRUCTIONS TO THE CITY CLERK: The City Clerk is hereby 46
authorized to obtain two (2) fully executed copies of the subject Agreement with one to 47
be maintained by the City, and one to be delivered to Miami-Dade County. 48
Section 4: NUNC PRO TUNC EFFECT: This Resolution shall be effective 49
as of February 19, 2015. 50
Section 5: EFFECTIVE DATE: This Resolution shall take effect immediately 51
upon its final passage. 52
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MIAMI 53
GARDENS AT ITS REGULAR MEETING HELD ON ____________, 2015. 54
55
___________________________________ 56
OLIVER GILBERT, III, MAYOR 57
58
59
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3
60
ATTEST: 61
62 63 __________________________________ 64
RONETTA TAYLOR, MMC, CITY CLERK 65
66
67 PREPARED BY: SONJA KNIGHTON DICKENS, ESQ., CITY ATTORNEY 68 69
70
SPONSORED BY: CAMERON BENSON, CITY MANAGER 71
72 73 Moved by: __________________ 74
75
VOTE: _________ 76
77 Mayor Oliver Gilbert , III ____ (Yes) ____ (No) 78 Vice Mayor Felicia Robinson ____ (Yes) ____ (No) 79
Councilwoman Lillie Q. Odom ____ (Yes) ____ (No) 80
Councilman David Williams Jr ____ (Yes) ____ (No) 81
Councilwoman Lisa Davis ____ (Yes) ____ (No) 82 Councilman Rodney Harris ____ (Yes) ____ (No) 83 Councilman Erhabor Ighodaro, Ph.D. ____ (Yes) ____ (No) 84
85
86
87
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18605 NW 27th Avenue
Miami Gardens, Florida 33056
City of Miami Gardens
Agenda Cover Memo
Council Meeting Date: July 22, 2015 Item Type: (Enter X in box)
Resolution Ordinance Other
Fiscal Impact: (Enter X in box)
Yes No Ordinance Reading: (Enter X in box) 1st Reading 2nd Reading
X Public Hearing: (Enter X in box) Yes No Yes No
Funding Source:
(Enter Fund & Dept) Advertising Requirement: (Enter X in box) Yes No
X
Contract/P.O. Required: (Enter X in box) Yes No RFP/RFQ/Bid #: RFP No. 13-14-040 X
Strategic Plan Related (Enter X in box) Yes No Strategic Plan Priority Area: Enhance Organizational
Bus. & Economic Dev Public Safety Quality of Education Qual. of Life & City Image
Communcation
Strategic Plan Obj./Strategy:
Sponsor Name Cameron Benson, City Manager Department: Development Services and Code Compliance
Short Title:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI
GARDENS, FLORIDA, AUTHORIZING THE CITY MANAGER TO EXECUTE THAT CERTAIN PROPOSAL SUBMITTED BY CALVIN GIORDANO & ASSOCIATES, INC., ATTACHED HERETO AS EXHIBIT
“A,” IN THE AMOUNT OF FIFTY THREE THOUSAND, EIGHT HUNDRED
DOLLARS ($53,800.00) TO PREPARE AND EVALUATE
COMPREHENSIVE PLAN AMENDMENTS; PROVIDING FOR INSTRUCTIONS TO THE CITY CLERK; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE
DATE. (SPONSORED BY THE CITY MANAGER)
Staff Summary:
BACKGROUND
Item K-11) Consent Agenda
Resolution
Calvin, Giordano & Associates, Inc.
Page 131 of 189
18605 NW 27th Avenue
Miami Gardens, Florida 33056
On April 24, 2013, City Council approved Resolution No. 2013-116-1912, authorizing the City Manager to
negotiate and execute a non-exclusive continuing contract to Calvin Giordano & Associates, Inc. for civil
landscape architect, construction engineer, planning, survey, traffic and other engineering services.
CURRENT SITUATION
Pursuant to Section 163.3191(1), F.S., the City of Miami Gardens evaluated its Comprehensive
Development Master Plan (CDMP) to determine if plan amendments were necessary to reflect changes
since the Plan adoption in 2006. On March 28, 2014, the City of Miami Gardens submitted a
Comprehensive Plan Evaluation and Appraisal notification letter expressing its intent to amend the
Comprehensive Development Master Plan through the State Coordinated Review Process pursuant to
Section 163.3184(4), F.S.
The City has been diligent in performing annual updates of the Capital Improvements Element (CIE) of
the CDMP and other updates as necessary through the Expedited State Review Process. However,
update of the CDMP is necessary at this time to continue with long range planning functions in order to
maintain the long term vision of the City that is fundamental to community progress, and to ensure
compliance with state-mandated Community Planning Act laws.
FISCAL IMPACT
This is an unbudgeted item. Staff is currently projecting a surplus in the General Fund attributed to
audits performed by the State on the Telecommunication taxes and the City has received additional
funding. Staff is recommending to utilize some of this surplus to fund this item.
Proposed Action:
That the City Council approves the attached Resolution.
Attachment:
Exhibit 1 – Calvin Giordano & Associates, Inc. Evaluation and Appraisal Report
Page 132 of 189
RESOLUTION NO. 2015____ 1
2
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF 3 MIAMI GARDENS, FLORIDA, AUTHORIZING THE CITY 4 MANAGER TO EXECUTE THAT CERTAIN PROPOSAL 5
SUBMITTED BY CALVIN GIORDANO & ASSOCIATES, INC., 6
ATTACHED HERETO AS EXHIBIT “A,” IN THE AMOUNT OF 7
FIFTY THREE THOUSAND, EIGHT HUNDRED DOLLARS 8 ($53,800.00) TO PREPARE AND EVALUATE COMPREHENSIVE 9 PLAN AMENDMENTS; PROVIDING FOR INSTRUCTIONS TO 10
THE CITY CLERK; PROVIDING FOR THE ADOPTION OF 11
REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. 12
(SPONSORED BY THE CITY MANAGER) 13 14 WHEREAS, pursuant to Section 163.3191(1), F.S., the City of Miami Gardens 15
evaluated its Comprehensive Development Master Plan (CDMP) to determine if plan 16
amendments were necessary to reflect changes since the Plan adoption in 2006, and 17
WHEREAS, on March 28, 2014, the City of Miami Gardens submitted a 18
Comprehensive Plan Evaluation and Appraisal notification letter expressing its intent to 19
amend the Comprehensive Development Master Plan through the State Coordinated 20
Review Process pursuant to Section 163.3184(4), F.S., and 21
WHEREAS, on April 24, 2013, City Council approved Resolution No. 2013-116-22
1912, a non-exclusive continuing contract to Calvin Giordano & Associates, Inc. for civil 23
landscape architect, construction engineer, planning, survey, traffic and other 24
engineering services, and 25
WHEREAS, City staff is recommending that Calvin Giordono be retained to 26
provide the necessary Comprehensive Plan Amendments, 27
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY 28
OF MIAMI GARDENS, FLORIDA AS FOLLOWS: 29
Section 1: ADOPTION OF REPRESENTATIONS: The foregoing Whereas 30
paragraphs are hereby ratified and confirmed as being true, and the same are hereby 31
made a specific part of this Resolution. 32
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2
Section 2: AUTHORIZATION: The City Council of the City of Miami Gardens 33
hereby authorizes the City Manager to execute that certain proposal submitted by 34
Calvin Giordano & Associates, Inc., attached hereto as Exhibit “A,” in the amount of 35
Fifty Three Thousand, Eight Hundred Dollars ($53,800.00) to prepare and evaluate 36
Comprehensive Plan Amendments. 37
Section 3: INSTRUCTIONS TO THE CITY CLERK: The City Clerk is hereby 38
authorized to obtain two (2) fully executed copies of the subject Agreement with one to 39
be maintained by the City, and one to be delivered to Calvin Giordano, and Associates, 40
Inc. 41
Section 3: EFFECTIVE DATE: This Resolution shall take effect immediately 42
upon its final passage. 43
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MIAMI 44
GARDENS AT ITS REGULAR MEETING HELD ON ____________, 2015. 45
46
___________________________________ 47 OLIVER GILBERT, III, MAYOR 48
49
50
51 ATTEST: 52 53
54
__________________________________ 55
RONETTA TAYLOR, MMC, CITY CLERK 56 57 58
PREPARED BY: SONJA KNIGHTON DICKENS, CITY ATTORNEY 59
60
61 SPONSORED BY: 62 63
Moved by: __________________ 64
65
VOTE: _________ 66
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3
67
Mayor Oliver Gilbert , III ____ (Yes) ____ (No) 68
Vice Mayor Felicia Robinson ____ (Yes) ____ (No) 69 Councilwoman Lillie Q. Odom ____ (Yes) ____ (No) 70 Councilman David Williams Jr ____ (Yes) ____ (No) 71
Councilwoman Lisa C. Davis ____ (Yes) ____ (No) 72
Councilman Rodney Harris ____ (Yes) ____ (No) 73
Councilman Erhabor Ighodaro, Ph.D. ____ (Yes) ____ (No) 74
75
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Exhibit - 1 Page 144 of 189
Exhibit - 1 Page 145 of 189
Exhibit - 1 Page 146 of 189
1515 NW 167 Street, Building 5 Suite 200
Miami Gardens, Florida 33169
City of Miami Gardens
Agenda Cover Memo
Council Meeting Date: July 22, 2015 Item Type: (Enter X in box)
Resolution Ordinance Other
X
Fiscal Impact:
(Enter X in box)
Yes No Ordinance Reading:
(Enter X in box)
1st Reading 2nd Reading
X Public Hearing:
(Enter X in box)
Yes No Yes No
X
Funding Source:
N/A Advertising Requirement:
(Enter X in box)
Yes No
X
Contract/P.O. Required:
(Enter X in box)
Yes No RFP/RFQ/Bid #: X
Strategic Plan Related
(Enter X in box)
Yes No Strategic Plan Priority Area:
Enhance Organizational Bus. & Economic Dev Public Safety
Quality of Education Qual. of Life & City Image Communcation
Strategic Plan Obj./Strategy: (list the
specific objective/strategy this item will address)
Sponsor Name Cameron Benson, City Manager Department: City Manager City Manager
Short Title:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, ESTABLISHING THE ADMINISTRATIVE FEES
FOR THE PRE-ARREST DIVERSION PROGRAM; PROVIDING FOR THE
ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. (SPONSORED BY THE CITY MANAGER)
Staff Summary:
The City Council previously authorized the Pre-arrest Diversion Program. The purpose of the Program is
to provide a mechanism for first time misdemeanor offenders to participate in a course of treatment
with a qualified provider and to avoid an arrest record by doing so.
It is appropriate to establish the fees for participation in the Program. City staff recommends that an
administrative fees be set in the amount of Two Hundred Fifty Dollars ($250.00), for participation in the
Item K-12) Consent Agenda
Resolution
Pre-Arrest Diversion Program
Page 147 of 189
1515 NW 167 Street, Building 5 Suite 200
Miami Gardens, Florida 33169
Program, and that the counseling fee be set at One Hindered Fifty Dollars ($150.00). The counseling
fees will be paid directly to the service providers.
Proposed Action:
That the City Council approve the attached Resolution
Attachment:
Page 148 of 189
RESOLUTION NO. 2015____ 1
2
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF 3 MIAMI GARDENS, FLORIDA, ESTABLISHING THE FEES FOR 4 THE PRE-ARREST DIVERSION PROGRAM; PROVIDING FOR 5
THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN 6
EFFECTIVE DATE. (SPONSORED BY THE CITY MANAGER) 7
8 WHEREAS, the City Council previously authorized the Pre-arrest Diversion 9
Program, and 10
WHEREAS, the purpose of the Program is to provide a mechanism for first time 11
misdemeanor offenders to participate in a course of treatment with a qualified provider 12
and to avoid an arrest record by doing so, and 13
WHEREAS, it is appropriate to establish the fees for participation in the Program, 14
and 15
WHEREAS, City staff recommends that an administrative fees be set at Two 16
Hundred Fifty Dollars ($250.00), for participation in the Program, and that the 17
counseling fee be set at One Hindered Fifty Dollars ($150.00), 18
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY 19
OF MIAMI GARDENS, FLORIDA AS FOLLOWS: 20
Section 1: ADOPTION OF REPRESENTATIONS: The foregoing Whereas 21
paragraphs are hereby ratified and confirmed as being true, and the same are hereby 22
made a specific part of this Resolution. 23
Section 2: AUTHORIZATION: The City Council of the City of Miami Gardens 24
hereby establishes an administrative fee of Two Hundred Fifty Dollars ($250.00), for 25
participation in the Prearrest Diversion Program, and a counseling fee in the amount of 26
One Hindered Fifty Dollars ($150.00). 27
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2
Section 3: INSTRUCTIONS TO THE CITY CLERK: The City Clerk is hereby 28
authorized to obtain two (2) fully executed copies of the subject Agreement with one to 29
be maintained by the City, and one to be delivered to ______________. 30
Section 3: EFFECTIVE DATE: This Resolution shall take effect immediately 31
upon its final passage. 32
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MIAMI 33
GARDENS AT ITS REGULAR MEETING HELD ON ____________, 2015. 34
35
___________________________________ 36
OLIVER GILBERT, III, MAYOR 37 38 39
40
ATTEST: 41
42 43 __________________________________ 44
RONETTA TAYLOR, MMC, CITY CLERK 45
46
47 PREPARED BY: SONJA KNIGHTON DICKENS, CITY ATTORNEY 48 49
50
SPONSORED BY: 51
52 Moved by: __________________ 53 54
VOTE: _________ 55
56
Mayor Oliver Gilbert , III ____ (Yes) ____ (No) 57 Vice Mayor Felicia Robinson ____ (Yes) ____ (No) 58 Councilwoman Lillie Q. Odom ____ (Yes) ____ (No) 59
Councilman David Williams Jr ____ (Yes) ____ (No) 60
Councilwoman Lisa C. Davis ____ (Yes) ____ (No) 61
Councilman Rodney Harris ____ (Yes) ____ (No) 62 Councilman Erhabor Ighodaro, Ph.D. ____ (Yes) ____ (No) 63
64
Page 150 of 189
City of Miami Gardens
Agenda Cover Memo
Council Meeting Date:
July 22, 2015 Item Type: (Enter X in box)
Resolution Ordinance Other
X
Fiscal Impact:
(Enter X in box)
Yes No Ordinance Reading:
(Enter X in box)
1st
Reading
2nd Reading
X Public Hearing:
(Enter X in box)
Ye
s
No Yes No
X
Funding Source:
Advertising
Requirement:
(Enter X in box)
Yes No
X
Contract/P.O. Required: (Enter X in box)
Yes No RFP/RFQ/Bid #: N/A X
Strategic Plan Related
(Enter X in box)
Yes No Strategic Plan Priority Area:
Enhance Organizational Bus. & Economic Dev. Public Safety Quality of Education
Qual. of Life & City Image Communication
Strategic Plan Obj./Strategy: (list the specific objective/strategy this item will address)
X
Sponsor Name
Cameron Benson, City Manager Department: City Manager
Short Title:
A RESOLUTION OF THE CITY OF MIAMI GARDENS, FLORIDA,
ESTABLISHING THE PROPOSED MILLAGE RATE NECESSARY TO BE
LEVIED FOR THE FISCAL YEAR 2015-16 FOR OPERATING PURPOSES;
ESTABLISHING THE DEBT SERVICE MILLAGE RATE APPROVED BY THE ELECTORATE IN APRIL 2014; SETTING THE DATE, TIME AND PLACE OF PUBLIC HEARINGS TO CONSIDER THE PROPOSED
MILLAGE RATE, DEBT SERVICE MILLAGE RATE AND TENTATIVE
BUDGET; PROVIDING FOR DIRECTIONS TO THE FINANCE DIRECTOR
THROUGH THE CITY MANAGER; AND PROVIDING FOR AN EFFECTIVE DATE. (SPONSORED BY THE CITY MANAGER)
Item L-1) Resolution
Proposed Millage Rate
FISCAL YEAR 2015-16
Page 151 of 189
Staff Summary:
On July 1, 2015 the City received the certification of 2015 taxable value for fiscal year 2016.
Pursuant to Chapter 200, Florida Statues, the City has to certify with Property Appraiser Office
utilizing Department of Revenue e-TRIM system, a not-to-exceed millage rate to be levied for
fiscal year 2015 no later than 4:30 p.m. on August 4, 2015. The operating roll back rate for FY
2016 is 6.3235 mills. The proposed operating rate is 6.9363 which is the same millage rate as FY
2015.
The voted debt service approved by the voters on April 21, 2014 for the parks and recreation
improvements and purchase of crime prevention equipment is 1.2398 mill for FY 2016.
The rate to be adopted at this meeting is a “not to exceed” rate. At the September budget
hearings that are required by law, the Council can reduce this “not to exceed” rate, but should
Council decide to increase the “not to exceed rate”, a first class certified mail has to be sent to all
voters in the City.
Recommendation:
Staff recommends that Council approve the millage resolution at 6.9363 mills for the operating
and 1.2398 mills for debt service.
Attachment:
Proposed budget
Page 152 of 189
1 RESOLUTION NO. 2015- 2
3
A RESOLUTION OF THE CITY OF MIAMI GARDENS, 4
FLORIDA, ESTABLISHING THE PROPOSED MILLAGE 5 RATE NECESSARY TO BE LEVIED FOR THE FISCAL 6 YEAR 2015-16 FOR OPERATING PURPOSES; 7
ESTABLISHING THE DEBT SERVICE MILLAGE RATE 8
APPROVED BY THE ELECTORATE IN APRIL 2014; 9
SETTING THE DATE, TIME AND PLACE OF PUBLIC 10 HEARINGS TO CONSIDER THE PROPOSED MILLAGE 11 RATE, DEBT SERVICE MILLAGE RATE AND 12
TENTATIVE BUDGET; PROVIDING FOR DIRECTIONS 13
TO THE FINANCE DIRECTOR THROUGH THE CITY 14
MANAGER; AND PROVIDING FOR AN EFFECTIVE 15 DATE. (SPONSORED BY THE CITY MANAGER) 16 17
18
WHEREAS, Chapter 200, Florida Statutes, provides for a uniform procedure 19
for the adoption of ad valorem tax and millage rates associate therewith, and 20
WHEREAS, Section 200.065, Florida Statutes, provides for the adoption of a 21
proposed millage rate, together with the establishment of a roll-back rate computed 22
pursuant to Section 200.065(1), Florida Statutes, and 23
WHEREAS, on July 1, 2015, the Property Appraiser of Miami-Dade 24
County, Florida served upon the City, a Certification of Taxable Value, certifying 25
to the City its 2015 taxable value and 26
WHEREAS, pursuant to the referendum approved by the voters of the City 27
on April 21, 2014, the issuance of General Obligation bonds in an amount of 28
$60,000,000.00 was authorized; and 29
WHEREAS, the City Manager has recommended a budget and a proposed 30
millage that will support the same, based upon the preliminary certified property 31
values provided by the Property Appraiser, and 32
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WHEREAS, the provisions of Section 200.065, Florida Statues, require 1
that the City, within thirty-five (35) days of service of the Certification of Taxable 2
Value, furnish to the property Appraiser and Tax Collector the proposed millage 3
rate and the date, time and place at which public hearings will be held to consider 4
the proposed millage rate and the tentative budget, 5
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY 6
OF MIAMI GARDENS, FLORIDA, AS FOLLOWS: 7
Section 1. ADOPTION OF REPRESENTATIONS: The foregoing 8
Whereas paragraphs are hereby ratified and confirmed as being true, and the same 9
are hereby made a specific part of this Resolution. 10
Section 2. ADOPTION OF PROPOSED OPERATING MILLAGE 11
RATE: The City Council hereby adopts and establishes the proposed operating 12
millage rate for FY 2015-2016 at 6.9363, which is $6.9363 per $1,000.00 of 13
assessed property within the City of Miami Gardens, Florida. 14
Section 3. COMPUTATION OF OPERATING ROLLBACK RATE: The 15
roll-back rate is 6.3235. 16
Section 4. ADOPTION OF DEBT SERVICE MILLAGE RATE: The City 17
Council hereby adopts and establishes the proposed voted debt service millage 18
rate for FY 2015-2016 at 1.2398 mills as established in accordance with the 19
provisions of law pursuant to Chapter 200, Florida Statutes. 20
Section 5. That the City’s aggregate tentative millage rate is 8.1761 (a 21
combined total Millage of 6.9363 Mills for operating and 1.2398 Mills for debt 22
service). 23
Section 6. ESTABLISHMENT OF DATE, TIME AND PLACE OF 24
PUBLIC HEARING: The date, time and place of the first and second public 25
Page 154 of 189
hearings on the proposed millage rate and tentative budget are set by the City 1
Council as follows: 2
Date Time Place First Budget Hearing:
September 8, 2015 ____ 5:01 p.m. City Hall/City of Miami Gardens
18605 NW 27 Ave Miami Gardens, FL 33056 Second Budget Hearing:
_September 23, 2015____ 6:00 p.m. City Hall/City of Miami Gardens
18605 NW 27 Ave Miami Gardens, FL 33056 3
Section 4. DIRECTIONS TO THE FINANCE DIRECTOR THROUGH THE 4
CITY MANAGER: The Finance Director, through the City Manager, is directed to 5
complete and certify the “Not to exceed” millage rate utilizing the Department of 6
Revenue electronic eTRIM system no later than 4:30 p.m. on August 1, 2015. 7
Section 5. EFFECTIVE DATE: This resolution shall be effective 8
immediately upon its adoption. 9
10 PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF 11
MIAMI GARDENS AT ITS REGULAR MEETING HELD ON July 22, 2015. 12
13
14 15 __________________________ 16
Oliver Gilbert III, MAYOR 17
ATTEST: 18
19 20 ____________________________________ 21
RONETTA TAYLOR, CMC, CITY CLERK 22
23
Reviewed by SONJA K. DICKENS, ESQ. 24 City Attorney 25
Page 155 of 189
1 SPONSORED BY: Cameron Benson 2
3
MOTION BY:_________________ 4
5 SECOND BY: __________________ 6 7
8
VOTE: __ 9
10 Mayor Oliver Gilbert III (Yes) (No) 11 Vice Mayor Felicia Robinson ____(Yes) ___(No) 12
Councilwoman Lillie Q. Odom (Yes) (No) 13
Councilman David Williams Jr. (Yes) (No) 14
Councilman Rodney Harris (Yes) (No) 15 Councilwoman Lisa Davis (Yes) (No) 16 Councilman Erhabor Ighodaro (Yes) (No) 17
18
Page 156 of 189
City of Miami Gardens
Agenda Cover Memo
Council Meeting Date: July 22, 2015 Item Type: (Enter X in box)
Resolution Ordinance Other
X
Fiscal Impact:
(Enter X in box)
Yes No Ordinance Reading:
(Enter X in box)
1st Reading 2nd Reading
X Public Hearing:
(Enter X in box)
Yes No Yes No
X
Funding Source:
General Funds Advertising Requirement:
(Enter X in box)
Yes No
X
Contract/P.O. Required:
(Enter X in box)
Yes No RFP/RFQ/Bid #: RFQ#14-15-025 External Audit Services X
Strategic Plan Related
(Enter X in box)
Yes No Strategic Plan Priority Area:
Enhance Organizational Bus. & Economic Dev Public Safety
Quality of Education Qual. of Life & City Image Communication
Strategic Plan Obj./Strategy: (list the
specific objective/strategy this item will address) N/A
X
Sponsor Name Cameron Benson, City Manager Department: Finance Department
Short Title:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AWARDING A BID TO _________________FOR
EXTERNAL AUDIT SERVICES; AUTHORIZING THE CITY MANAGER TO
NEGOTIATE AND EXECUTE AN AGREEMENT FOR THIS PURPOSE;
PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. (SPONSORED BY THE CITY MANAGER)
Staff Summary:
Background
In accordance with Florida Statutes 218.39, all municipalities are required to have an annual audit
performed by an independent firm of Certified Public Accountants. On May 27, 2015, the Council has
approved Resolution 2015-97-2294 to terminate the current auditing contract with the Sharpton Group.
Item L-2) Resolution
Bid Award for
External Audit Services
Page 157 of 189
18605 NW 27 Ave
Miami Gardens, Florida 33056
Current Situation
Staff has issued a Request for Proposals in accordance with Florida Statute 218.391. The RFP 14-15-025
was posted on June 1, 2015 on Demand Star. The proposals that were received were opened on June
23, 2015. Six proposals were received and publicity read. On May 27, 2015, City Council confirmed the
establishment of the audit committee consisting Craig Clay, Assistant City Manager, Patricia Varney,
Finance Director and Michael Quesada, Assistant Finance Director.
Each committee member was provided the evaluation ranking sheet, proposals, copy of the solicitation
and instructions as to the ranking process.
On July 13, 2015, an initial Audit Committee was held. The Evaluation determined that the six firms
were responsive and responsible to the requirements of the RFP. After evaluation and scoring, the
Evaluation Committee ranked all six firms. It was later determined that staff omitted the General
Financial Audit line item without fees and the State Single Audit line item for Fiscal year 2015, from the
price maximum number of points (10) assigned as specified in the RFP for the Evaluation Criteria.
On July 16, 2015, the Evaluation Committee reconvened to allow the Committee to re-score the
proposers prices as specified in the Evaluation Criteria, Fees and Expenses, section of the RFP. After
rescoring and reaffirmation, the Evaluation Committee scores did not modify the original ranking
naming Keefe McCullough, CPA, as the first ranked firm.
In accordance with Florida Statutes 218.391(3) (e), the Audit Committee must rank and recommend in
order of preference no fewer than three firms deemed to be most highly qualified to perform the
required services after considering the factors established in Section 218.391(a) of the Statute. The
Audit Committee has ranked all of the firms (Exhibit 3).
Oral presentations were scheduled for July 22, 2015 for the ranked firms to present to the City Council.
Each firm was given ten minutes to present and five minutes to answer questions. According to Florida
Statutes 218.391(4)(b) “If compensation is one of the factors established pursuant to paragraph (3)(a)
and used in the evaluation of proposals pursuant to paragraph (3)(d), the governing body shall select the
highest-ranked qualified firm or must document in its public records the reason for not selecting the
highest-ranked qualified firm.”
Fiscal Impact
The audit amount will be included in the FY 2016 budget.
Proposed Action:
That the City Council approves the attached resolution authorizing the City Manager to negotiate and
execute an agreement with _______________________, located in ______________, FL. for auditing
services.
Attachments:
Exhibit 1 – Bid Tabulation
Exhibit 2 – Evaluation Committee overall score sheets
Exhibit 3 – Evaluation Ranked Firms
Page 158 of 189
RESOLUTION NO. 2015____ 1
2
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF 3 MIAMI GARDENS, FLORIDA, AWARDING A BID TO 4 _________________FOR EXTERNAL AUDIT SERVICES; 5
AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND 6
EXECUTE AN AGREEMENT FOR THIS PURPOSE; PROVIDING 7
FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING 8 FOR AN EFFECTIVE DATE. (SPONSORED BY THE CITY 9 MANAGER) 10
11
WHEREAS, in accordance with Section 218.39, Florida Statues, all municipalities 12
are required to conduct an annual audit by an independent certified public accountant, 13
and, 14
Whereas, on May 27, 2015, City Council confirmed the establishment of an Audit 15
Committee consisting Craig Clay, Assistant City Manager, Patricia Varney, Finance 16
Director and Michael Quesada, Assistant Finance Director, and 17
WHEREAS, a Request for Proposals was posted on June 1, 2015, and 18
WHEREAS, six proposals were received and publicity read, and 19
WHEREAS, in accordance with Florida Statutes 218.391(3)(e), the Audit ranked 20
the firms after considering the factors established in Section 218.391(a) of the Statute, 21
and 22
WHEREAS, the City Council heard oral presentations on July 22, 2015, and 23
WHEREAS, in accordance with Florida Statutes 218.391(4)(b) “If compensation is one 24
of the factors established pursuant to paragraph (3)(a) and used in the evaluation of 25
proposals pursuant to paragraph (3)(d), the governing body shall select the highest-26
ranked qualified firm or must document in its public records the reason for not selecting 27
the highest-ranked qualified firm.” 28
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY 29
OF MIAMI GARDENS, FLORIDA AS FOLLOWS: 30
Page 159 of 189
2
Section 1: ADOPTION OF REPRESENTATIONS: The foregoing Whereas 31
paragraphs are hereby ratified and confirmed as being true, and the same are hereby 32
made a specific part of this Resolution. 33
Section 2: AUTHORIZATION: The City Council of the City of Miami Gardens 34
hereby awarding a bid to ____________ for external audit services, and authorizes the 35
City Manager to negotiate and execute an agreement for this purpose. 36
Section 3: EFFECTIVE DATE: This Resolution shall take effect immediately 37
upon its final passage. 38
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MIAMI 39
GARDENS AT ITS REGULAR MEETING HELD ON ____________, 2015. 40
41
___________________________________ 42 OLIVER GILBERT, III, MAYOR 43 44
45
46
ATTEST: 47 48 49
__________________________________ 50
RONETTA TAYLOR, MMC, CITY CLERK 51
52 53 PREPARED BY: SONJA KNIGHTON DICKENS, ESQ., CITY ATTORNEY 54
55
56
SPONSORED BY: CAMERON D. BENSON, CITY MANAGER 57 58 59
Moved by: __________________ 60
61
VOTE: _________ 62 63 Mayor Oliver Gilbert , III ____ (Yes) ____ (No) 64
Vice Mayor Felicia Robinson ____ (Yes) ____ (No) 65
Councilwoman Lillie Q. Odom ____ (Yes) ____ (No) 66
Councilman David Williams Jr ____ (Yes) ____ (No) 67
Page 160 of 189
3
Councilwoman Lisa C. Davis ____ (Yes) ____ (No) 68
Councilman Rodney Harris ____ (Yes) ____ (No) 69
Councilman Erhabor Ighodaro, Ph.D. ____ (Yes) ____ (No) 70
71
72 73
74
Page 161 of 189
Exhibit - 1
Commodity/Description
FY 2015
General Financial Audit
General Financial Audit
(included all fees)
Federal Single Audit
State Single Audit
GOB Bond Program
Children Trust Grant
FY 2016
General Financial Audit
General Financial Audit
(included all fees)
Federal Single Audit
State Single Audit
GOB Bond Program
Children Trust Grant
FY 2017
General Financial Audit
General Financial Audit
(included all fees)
Federal Single Audit
State Single Audit
GOB Bond Program
Total FY 2015, 2016, 2017 $429,300.00 $395,500.00
$5,000.00
$145,800.00
$5,500.00
$4,000.00
$4,500.00
$4,000.00
$56,000.00
$5,500.00
$4,000.00
$2,000.00
$111,500.00
$53,000.00
Date Bid Opened: June 23, 2015
Bid Submittals: 6
Declinations: 0
TABULATION SHEET
$131,500.00
$62,500.00
$3,500.00
$3,500.00
$3,500.00
$3,500.00
$3,500.00
$3,500.00
$3,500.00
$68,300.00
$6,500.00
$5,500.00
$4,500.00
GLSC & Company, PLLC
Miami, Florida
$131,000.00
$60,500.00
$3,500.00
$61,500.00
$5,500.00
$4,500.00
S. Davis & Associates,
P.A.
Miami, Florida
$113,500.00
Alberni Caballero &
Fierman, LLP
Coral Gables, Florida
$139,000.00
$62,000.00
$6,500.00
$4,500.00
$5,000.00
$144,500.00
$65,000.00
$6,500.00
$4,500.00
$127,000.00
$123,000.00
$56,000.00
$4,000.00
$2,500.00
$2,000.00
Anthony Brunson P.A.
& BCA Watson Rice,
LLP
Ft. Lauderdale, FL
$127,000.00
$56,000.00
$5,500.00
$4,500.00
$4,000.00
$5,000.00
$106,500.00
$3,500.00
$5,000.00
$51,000.00
$3,500.00
$52,000.00
$2,500.00
$2,500.00
$5,000.00
$2,500.00
$112,000.00
$4,000.00
$2,500.00
$2,500.00
$53,000.00
$4,000.00
$2,000.00
$2,000.00
$113,500.00
$53,000.00
$112,500.00
$51,000.00
RFP No. 14-15-025
External Auditing Services
Agency: Finance Department
Purchasing Agent: Lindell Y. Miller
Harvey, Covington &
Thomas Certified Public
Accountants and
Consultants, LLC
Hollywood, Florida
$49,500.00
$3,500.00
$4,500.00
$109,500.00
Keefe McCullough
Ft. Lauderdale, Florida
$110,500.00
$3,500.00 $2,500.00 $2,500.00 $4,000.00
$5,000.00
$5,000.00
$110,500.00
$50,500.00
$3,500.00
$5,000.00
$50,000.00
$2,500.00
$2,500.00
$43,500.00 $48,000.00 $50,000.00 $53,000.00 $55,500.00 $56,500.00
$43,500.00 $49,000.00 $50,000.00 $53,000.00 $58,000.00 $57,500.00
$3,500.00
$3,500.00
$133,000.00
$5,500.00 $3,500.00
Bid Tabulation Revised July 16, 2015
$43,500.00 $50,000.00 $50,000.00 $53,000.00 $61,000.00 $58,500.00
$3,500.00
$4,500.00
$326,500.00 $335,000.00 $338,500.00 $377,000.00
$2,500.00
$2,000.00
Page 162 of 189
Page 163 of 189
RFP/RFQ #: 6/1/15
Title:6/23/15
Agency:6
Project
Manager:NA
Negotiator:7/22/15
Responsive
(Yes / No)
Responsible
(Yes / No)Rank Vendors Listed Alphabetically Address City
State -
Country
Zone Zip
Yes Yes 4 Alberni Caballero & Fierman, LLP
4649 Ponce de Leon Boulevard Suite
404 Coral Gables FL 33146
Yes Yes 5 Anthony Brunson, CPA 801 Brickell Avenue Suite 900 Miami FL 33131
Yes Yes 3 GLSC & Company, PLLC 6303 Blue Lagoon Drive, Suite 200 Miami FL 33126
Yes Yes 2
Harvey, Covington & Thomas
Certified Public Accounts and
Consultants, LLC 3816 Hollywood Boulevard Suite 203 Hollywood FL 33021
Yes Yes 1 Keefe McCullough, CPA 6550 N. Federal Highway 4th Floor Fort Lauderdale FL 33308
Yes Yes 6 S. Davis & Associates, P.A 1031 Ives Dairy Road Miami FL 33179
7/14/15
7/16/15COMMENTS:
Date Created:
Date Updated:
NA
Presentation/Ranking
Date:
Patty Varney Short List Date:
14-15-025 Date Advertised:
Date Opened:
Finance Department
Number of Responses
Received:
External Auditing Services
Page 164 of 189
18605 NW 27 Avenue
Miami Gardens, Florida 33056
City of Miami Gardens
Agenda Cover Memo
Council Meeting Date: July 22, 2015 Item Type: (Enter X in box) Resolution Ordinance Other X
Fiscal Impact: (Enter X in box) Yes No Ordinance Reading: (Enter X in box) 1st Reading 2nd Reading X Public Hearing:
(Enter X in box) Yes No Yes No X
Funding Source: Advertising Requirement: Yes No X
Contract/P.O. Required: Yes No RFP/RFQ/Bid #: (Enter #) X
Strategic Plan Related: Yes No Strategic Plan Priority Area: Enhance Organizational
Bus. & Economic Dev
Public Safety
Quality of Education Qual. of Life & City Image Communication
Strategic Plan Obj./Strategy: N/A X
Sponsor Name: Cameron Benson,
City Manager Department: Development Services and Code
Compliance
Short Title:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS,
FLORIDA APPROVING THE APPLICATION SUBMITTED BY THE JPM
CENTRE AT MIAMI GARDENS DR., INC. FOR A MODIFICATION OF THE
DECLARATION OF RESTRICTIVE COVENANTS, AS PROFFERED BY RESOLUTION NO. 2009-177-1123-Z-90, PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING AN EFFECTIVE DATE. (SPONSORED BY
THE CITY MANAGER)
Staff Summary:
Background
Item O-1) Quasi-Judicial
Resolution
JPM Centre at Miami Gardens Dr., Inc.
Page 165 of 189
The subject property is located at 3931 NW 183 Street. It is approximately 221,631 sq. ft. or 5.09 acres.
JPM Centre at Miami Gardens Dr., Inc. (JPMCI) was conveyed these 5.09 Acres by Miami-Dade County
and the U.S Department of Housing and Urban Development to build housing for at-risk youth and
elderly residents. According to JPMCI, the site is 96% complete with Phase 1. JPM Centre, Inc. has
requested a modification/waiver of the Declaration of Restrictions, dated 12/18/2009. The requests are
as follows:
• To modify perimeter wall requirement:
• To modify consistency with revised landscape requirements; and
• To modify parking requirements.
Proposed Action:
It is recommended the City Council approve the proposed resolution to modify a previously approved
Declaration of Restrictions pertaining to JPM Centre at Miami Gardens Dr., Inc. as stipulated in the Staff
recommendation attached.
Attachments:
Attachment “A”- Declaration of Restrictions, recorded 12/18/2009, Book 27120/Page3412, CFN#
20090903446, Public Records of Miami-Dade County.
Attachment “B”- JPM Centre at Miami Gardens Drive, letter of intent, dated April 29th, 2015.
Attachment”C”- -Legal Description
Attachment “D”- Site Pictures
Attachment “E”- JPM Centre Housing Site Plan
Page 166 of 189
Added language is underlined. Deleted language is stricken through.
RESOLUTION NO. 2015____ 1
2
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF 3 MIAMI GARDENS, FLORIDA APPROVING THE APPLICATION 4 SUBMITTED BY THE JPM CENTRE AT MIAMI GARDENS DR., 5
INC. FOR A MODIFICATION OF THE DECLARATION OF 6
RESTRICTIVE COVENANTS, AS PROFFERED BY RESOLUTION 7
NO. 2009-177-1123-Z-90, PROVIDING FOR THE ADOPTION OF 8 REPRESENTATIONS; PROVIDING AN EFFECTIVE DATE. 9 (SPONSORED BY THE CITY MANAGER) 10
11
WHEREAS, pursuant to Resolution No. 2009-177-1123-Z-90, the JPM Centre at 12
Miami Gardens Dr., Inc. (“Applicant”) was granted a special exception and variance 13
relating to property generally located at the Northeast corner of 183rd Street and 14
Northwest 42nd Avenue, more particularly described on Exhibit “A” attached hereto, and 15
WHEREAS, as a condition of said waiver, the Applicant, proffered a Declaration 16
of Restrictive Covenants to the City, and 17
WHEREAS, the Applicant seeks a modification of the following conditions of the 18
Declaration of Restrictions: 19
4. CBS Wall Required Iron Fence and Landscape Required. That a 6.0' 20 high iron fence be installed along the perimeter of the property abutting 21 residentially zoned property to include landscape buffer in conformance with 22
ARTICLE XIV- MINIMUM LANDSCAPE and BUFFERING 23
REQUIREMENTS; FENCES; WALLS; HEDGES. All plans shall meet with 24
the approval of the Development Services Director or his/her designee prior 25 to issuance of a building permit. 26 27
5. Landscape Plans Required. Landscape plans shall include stem wall 28
and perimeter landscaping with royal palm trees, spaced 25 feet apart with 29 a minimum gray bark of 12 feet, adequate to shield parking areas from the 30 ROWs; 10.0’ wide sidewalk along the perimeter of the property abutting 31
183rd Street and 42nd Avenue; pedestrian access to and from the property. 32
All plans shall meet with the approval of the Development Services 33
Director prior to issuance of a building permit Landscape plans shall 34 comply, to the best extent physically possible with ARTICLE XIV- MINIMUM 35 LANDSCAPE AND BUFFERING REQUIREMENTS; FENCES; WALLS; 36
HEDGES; the City's current landscape requirements. Landscape shall be 37
adequate to shield parking areas from the ROWs; pedestrian access to and 38
Page 167 of 189
2
Added language is underlined. Deleted language is stricken through.
from the property. All plans shall meet with the approval of the Administrative 39
Official or his designee prior to issuance of a building permit. 40
41 9. Sidewalk Dedication Required. The Applicant shall not be required to 42 dedicate additional land necessary to achieve the 10’ sidewalks abutting 43
183rd Street or 42nd Avenue during the platting process, Said dedications 44
shall be shown on a separate plan to be known as the Sidewalk Dedication 45
Survey and submitted to the City with the tentative plat. Said sidewalk 46 dedications shall be made prior to the issuance of a certificate of 47 occupancy. 48
49
10. 9.All The parking areas for the 5.09 acres shall be paved, striped, and 50
adequate drainage and signage shall be provided meeting the approval of 51 the Public Works Department prior to issuance of the first building 52 certificate of occupancy. 53
54
WHEREAS, the City staff has determined that the modification is consistent with 55
the Comprehensive Master Development and recommends approval of the application, 56
and 57
WHEREAS, the City Council has considered the testimony of the Applicant, if 58
any, and 59
WHEREAS, the City Council has also considered the testimony of the City’s 60
Planning and Zoning staff and the staff report attached hereto as Exhibit “B”, and 61
incorporated herein by reference, 62
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY 63
OF MIAMI GARDENS, FLORIDA AS FOLLOWS: 64
Section 1: ADOPTION OF REPRESENTATIONS: The foregoing Whereas 65
paragraphs are hereby ratified and confirmed as being true, and the same are hereby 66
made a specific part of this Resolution. 67
Section 2: APPROVAL OF MODIFICATION: The City Council of the City of 68
Miami Gardens hereby approves a modification to the conditions in the Declaration of 69
Restrictive Covenants as follows: 70
Page 168 of 189
3
Added language is underlined. Deleted language is stricken through.
4. CBS Wall Required Iron Fence and Landscape Required. That a 6.0' 71
high iron fence be installed along the perimeter of the property abutting 72
residentially zoned property to include landscape buffer in conformance with 73 ARTICLE XIV- MINIMUM LANDSCAPE and BUFFERING 74 REQUIREMENTS; FENCES; WALLS; HEDGES. All plans shall meet with 75
the approval of the Development Services Director or his/her designee prior 76
to issuance of a building permit. 77
78
5. Landscape Plans Required. Landscape plans shall include stem wall 79
and perimeter landscaping with royal palm trees, spaced 25 feet apart with 80
a minimum gray bark of 12 feet, adequate to shield parking areas from the 81
ROWs; 10.0’ wide sidewalk along the perimeter of the property abutting 82 183rd Street and 42nd Avenue; pedestrian access to and from the property. 83 All plans shall meet with the approval of the Development Services 84
Director prior to issuance of a building permit Landscape plans shall 85
comply, to the best extent physically possible with ARTICLE XIV- MINIMUM 86
LANDSCAPE AND BUFFERING REQUIREMENTS; FENCES; WALLS; 87 HEDGES; the City's current landscape requirements. Landscape shall be 88 adequate to shield parking areas from the ROWs; pedestrian access to and 89
from the property. All plans shall meet with the approval of the Administrative 90
Official or his designee prior to issuance of a building permit. 91
92
9. Sidewalk Dedication Required. The Applicant shall not be required to 93
dedicate additional land necessary to achieve the 10’ sidewalks abutting 94
183rd Street or 42nd Avenue during the platting process, Said dedications 95
shall be shown on a separate plan to be known as the Sidewalk Dedication 96 Survey and submitted to the City with the tentative plat. Said sidewalk 97 dedications shall be made prior to the issuance of a certificate of 98
occupancy. 99
100
10. 9. Parking Area Paved. All The parking areas for the 5.09 acres shall be 101 paved, striped, and adequate drainage and signage shall be provided 102 meeting the approval of the Public Works Department prior to issuance of 103
the first building certificate of occupancy. 104
105
Section 3: DECLARATION OF RESTRICTIVE COVENANTS: The City 106
Council of the City of Miami Gardens hereby approves the revised Declaration of 107
Restrictive Covenants attached hereto as Exhibit “C.” 108
Section 4: EFFECTIVE DATE: This Resolution shall take effect immediately 109
upon its final passage. 110
Page 169 of 189
4
Added language is underlined. Deleted language is stricken through.
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MIAMI 111
GARDENS AT ITS ZONING MEETING HELD ON ____________, 2015. 112
113
___________________________________ 114
MAYOR OLIVER GILBERT, III 115 116 117
118
119
ATTEST: 120 121 122
__________________________________ 123
RONETTA TAYLOR, MMC, CITY CLERK 124
125 126 PREPARED BY: SONJA KNIGHTON DICKENS, ESQ., CITY ATTORNEY 127
128
129
SPONSORED BY: CAMERON BENSON, CITY MANAGER 130 131 Moved by: __________________ 132
133
VOTE: _________ 134
135 Mayor Oliver Gilbert, III ____ (Yes) ____ (No) 136 Vice Mayor Felicia Robinson ____ (Yes) ____ (No) 137
Councilman David Williams Jr. ____ (Yes) ____ (No) 138
Councilwoman Lisa C. Davis ____ (Yes) ____ (No) 139
Councilman Rodney Harris ____ (Yes) ____ (No) 140 Councilwoman Felicia Robinson ____ (Yes) ____ (No) 141 Councilman Erhabor Ighodaro, Ph.D. ____ (Yes) ____ (No) 142
143
144 145 146
147
Page 170 of 189
Return to: (enclose self-addressed stamped envelope)
Name: Ronetta Taylor, City Clerk
18605 NW 27th Avenue Miami Gardens, Florida 33056
This Instrument Prepared by:
Sonja K. Dickens, Esquire 18605 NW 27th Avenue
Miami Gardens, Florida 33056
SPACE ABOVE THIS LINE FOR PROCESSING DATA SPACE ABOVE THIS LINE FOR PROCESSING DATA AMENDED DECLARATION OF RESTRICTIONS
WHEREAS, JPM Centre of Miami Gardens, Florida ("Applicant"), owns certain
property located at the Northeast Corner of Northwest 183rd Street and Northwest 42nd
Avenue ("Property"), more particularly described on Exhibit "A," attached hereto, and
WHEREAS, the Applicant filed an Application with the City of Miami Gardens for:
(A) A Special Exception to allow residential uses in the BU-1A, Business
Limited District; and
B) Non-Use Variance to allow a building height of 64.5’ where a maximum
building height of 45.0’ is allowed.
IN ORDER TO ASSURE the City of Miami Gardens that the representations made
by the Applicant will be abided by, the Applicant, subject only to conditions contained
herein, freely, voluntarily and without duress, makes the following Declaration of
Restrictions covering and running with the Property:
1. Site Plan. That the development be constructed in substantial accordance with
those submitted for hearing entitled “JPM Enrichment Center Preliminary Bid Set”
as prepared by Leo A. Daly, consisting of sheets A0.1 to A0.2, AH2.1 to 2.4,
AH3.1 to 3.2, AA1.1.-1 to 1-4, AA3 1-1 to 1-2, AA3 1.1-1 to 1-2, AA3.2-1, AG1.2, AG3.2 dated September 28, 2007 (“Plans”), as determined by the Development
Page 171 of 189
2
Services Director.
2. Security. Applicant shall provide security on site whenever the natatorium and
gymnasium are being operated.
3. Use of Property. The housing is only to accommodate persons transitioning out of foster care, and to provide housing for persons at risk as may be needed,
subject to the uses identified on the Plan.
4. Iron Fence and Landscape Required. That a 6.0' high iron fence be installed along the perimeter of the property abutting residentially zoned property to include landscape buffer in conformance with ARTICLE XIV- MINIMUM LANDSCAPE and
BUFFERING REQUIREMENTS; FENCES; WALLS; HEDGES. All plans shall
meet with the approval of the Development Services Director or his/her designee
prior to issuance of a building permit. 5. Landscape Plans Required. Landscape plans shall comply, to the best extent
physically possible with ARTICLE XIV- MINIMUM LANDSCAPE AND
BUFFERING REQUIREMENTS; FENCES; WALLS; HEDGES; the City's current
landscape requirements. Landscape shall be adequate to shield parking areas from the ROWs; pedestrian access to and from the property. All plans shall meet with the approval of the Administrative Official or his designee prior to issuance of a building
permit.
6. Maintenance. The Applicant shall be responsible for the maintenance and upkeep of the entire property.
7. DRC Comments. All City DRC comments dated January 8, 2009 from the
Planning and Zoning Department dated January 14, 2009, from the Public
Works Department, and dated January 14, 2009 from the Building Department shall be addressed or abated prior to issuance of building permit for the elderly building.
8. Platting Required. The property shall be platted in accordance with Miami-
Dade County Chapter 28, prior to issuance of a certificate of occupancy. 9. Parking Area Paved. The parking area for the 5.09 acres shall be paved,
striped, and adequate drainage and signage shall be provided meeting the
approval of the Public Works Department prior to issuance of the first building
certificate of occupancy. 10. Termination. The approval contained herein shall expire at the end of twenty
four (24) months. In the event, Applicant has not obtained a valid building permit
for the development within such time or obtained or has obtained an extension
of time from the City Council, the approval contained herein shall be considered
Page 172 of 189
3
null and void.
11. City Inspection. As further part of this Declaration, it is hereby understood and
agreed that any official inspector of the City, or its agents duly authorized, may
have the privilege at any time during normal working hours of entering and inspecting the use of the premises to determine whether or not the requirements of the building and zoning regulations and the conditions herein agreed to are
being complied with.
12. Covenant Running With The Land. This Declaration on the part of the Applicant shall constitute a covenant running with the land and shall remain in full force and effect and be binding upon the Applicant, and his heirs, successors
and assigns until such time as the same is modified or released. These
restrictions during their lifetime shall be for the benefit of, and limitation upon, all
present and future owners of the real property and for the public welfare.
13. Term. This Declaration is to run with the land and shall be binding on all parties
and all persons claiming from the date this Declaration is recorded. This
Declaration shall be in effect for a period of thirty (30) years from the date of
recordation in the public records of Miami-Dade County, Florida, after which time it shall be automatically extended for periods of ten (10) years. This Declaration may be modified, amended or released as to the Property or any portion thereof
by a written instrument executed by the then Applicant(s) of the Property, and
applicable mortgagees, if any, provided that same is approved by the City
Council after public hearing. In such event, the Mayor or City Manager shall execute a written instrument suitable for recordation acknowledging such modification, amendment or release.
14. Modification, Amendment, Release. This Declaration of Restrictions may be
modified, amended or released as to the land herein described, or any portion thereof, by a written instrument executed by the, then, owner(s) of all of the Property, including joinders of all mortgagees, if any, provided that the same is
also approved by the City, or other procedure permitted under the City's Code,
whichever by law has jurisdiction over such matters, after public hearing.
15.Enforcement. Enforcement shall be by action against any parties or person violating, or attempting to violate, any covenants. The prevailing party in any
action or suit pertaining to or arising out of this declaration shall be entitled to
recover, in addition to costs and disbursements allowed by law, such sum as the
Court may judge to be reasonable for attorney fees. This enforcement provision shall be in addition to any other remedies available at law or in equity. Jurisdiction shall be proper in Miami-Dade County.
16. Authorization for Miami Gardens to Withhold Permits and Inspections. In
the event the terms of this Declaration are not complied with, in addition to any
Page 173 of 189
4
other remedies available, the City is hereby authorized to withhold any further permits, and refuse to make any inspections or grant any approvals, until such
time as this Declaration is complied with.
17. Executed Copy to be provided to the City. Executed Copy to be provided to the City Clerk. The Applicant shall be fully responsible for providing to the City Clerk an original and fully executed copy of the Declaration of Restrictions
within thirty (30) days of the approval of this request by the City Council, unless
an appeal is filed or otherwise the Director, for good cause shown, grants a time
extension. If this is not accomplished, the approval shall become null and void. If circumstances prevent the Applicant from complying with this timeframe condition, the Applicant may request, in writing, an extension of said thirty-day
timeframe in writing to the Development Services Director, who is authorized to
take such action upon the request to approve, disapprove or approve with
conditions such request. 18. Election of Remedies. All rights, remedies and privileges granted herein shall
be deemed to be cumulative and the exercise of any one or more shall neither be
deemed to constitute an election of remedies, nor shall it preclude the party
exercising the same from exercising such other additional rights, remedies or privileges.
19. Recording. The City, at Applicant's expense following the approval of the same
by the City of Miami Gardens, shall file this Declaration of record in the Public
Records of Miami-Dade County, Florida. 20. Acceptance of Declaration. Applicant acknowledges that acceptance of this
Declaration does not obligate the City in any manner, nor does it entitle Applicant
to a favorable recommendation or approval of any application, zoning or
otherwise, and the City Council retains its full power and authority to deny each such application in whole or in part, and to decline to accept any conveyance.
21. Applicant. The term Applicant shall include the Applicant, and its heirs,
successors and assigns.
22. Waiver. Each and every covenant and agreement contained herein shall be for
any and all purposes hereof construed as separate and independent and the breach of any covenant by any party shall not release or discharge such party from its obligations hereunder. No delay or omission by any party to exercise its
rights accruing upon any noncompliance or failure of performance by any party
shall impair any such right or be construed to be a waiver thereof. A waiver by
any party hereto of any of the covenants, conditions or agreements to be performed by any other party shall not be construed to be a waiver of any succeeding breach or of any other covenants, conditions or agreements
contained herein.
23. Severability. All rights, powers and remedies provided herein may be exercised
Page 174 of 189
5
only to the extent that the exercise thereof does not violate any then applicable law and shall be limited to the extent necessary to render the real covenants
herein valid and enforceable. If any term, provision, covenant or agreement
contained herein or the application thereof to any person, entity or circumstance
shall be held to be invalid, illegal or unenforceable, the validity of the remaining terms, provisions, covenants or agreements or the application of such term, provision, covenant or agreement to persons, entities or circumstances other
than those to which it is held invalid or unenforceable shall not be affected
thereby.
24. Entire Agreement. This Agreement and the exhibits attached hereto contain the entire agreement between the parties hereto with respect to the subject matter
hereof. This Agreement and exhibits supersede any prior correspondence,
memoranda or agreements in total hereto.
25. Counterparts. This Agreement may be executed in any number of counterparts, each of which shall be deemed an original, and all of which, when taken together,
shall constitute one and the same document.
(SIGNATURE PAGE TO FOLLOW)
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IN WITNESS WHEREOF, Applicant has executed this Declaration.
________________________ Print Name:______________
________________________
Print Name:
________________________ Print Name:
_________________________
_______________________
BY ITS: PRESIDENT
________________________ Signature
________________________
Print Name
_________________________
Date
Print Name: _______________
ACCEPTANCE
The City of Miami Gardens, hereby accepts this Declaration of Restrictions
hereby made by ____________________.
CITY OF MIAMI GARDENS, FLORIDA
Attest:
_________________________________ By:_____________________________
City Clerk Mayor Oliver Gilbert
Date:___________________________
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PARCEL “A” A PORTION OF TRACT 121 MIAMI GARDENS SUBDIVISION OF SECTION 5, TOWNSHIP 52 SOUTH,
RANGE 41 EAST, AS RECORDED IN PLAT BOOK 2, PAGE 96 OF THE PUBLIC RECORDS OF DADE COUNTY, FLORIDA, BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS:
COMMENCE AT THE SOUTHWEST CORNER OF THE SOUTHEAST ONE-QUARTER (1/4) OF SAID SECTION 5, THENCE NORTH 00 DEGREES 00 MINUTES 12 SECONDS WEST ALONG THE WEST
LINE OF THE SAID SOUTHEAST ONE-QUARTER (1/4) ½ FOR 585.58 FEET; THENCE NORTH 89 DEGREES 57 MINUTES 21 SECONDS EAST FOR 50.00 FEET TO THE POINT OF BEGINNING OF A
PARCEL HEREINAFTER DESCRIBED; THENCE CONTINUE NORTH 89 DEGREES 57 MINUTES 21 SECONDS EAST FOR 181.25 FEET; THENCE SOUTH 00 DEGREES 02 MINUTES 41 SECONDS
EAST FOR 212.25 FEET; THENCE SOUTH 89 DEGREES 57 MINUTES 19 SECONDS WEST FOR 21.40 FEET; THENCE SOUTH 00 DEGREES 00 MINUTES 12 SECONDS EAST FOR 173.28 FEET;
THENCE SOUTH 89 DEGREES 56 MINUTES 23 SECONDS WEST FOR 160.00 FEET; THENCE NORTH 00 DEGREES 00 MINUTES 12 SECONDS WEST, ALONG A LINE 50 FEET EAST OF AND
PARALLEL TO SAID WEST LINE OF THE SAID SOUTHEAST ONE-QUARTER (1/4) OF SECTION 5 FOR 385.57 FEET TO THE POINT OF BEGINNING.
TOGETHER WITH:
TRACT “A” OF EL DORADO PLAZA, ACCORDING TO THE PLAT THEREOF, RECORDED IN PLAT BOOK 99, AT PAGE 88 OF THE PUBLIC RECORDS OF DADE COUNTY FLORIDA LESS AND
EXCEPT: A PORTION OF TRACT “A” OF THE PLAT OF EL DORADO PLAZA, AS RECORDED IN PLAT BOOK
99, PAGE 88 OF THE PUBLIC RECORDS OF DADE COUNTY, FLORIDA, LYING IN THE SOUTHEAST ONE-QUARTER (SE ¼) OF SECTION 5, TOWNSHIP 52 SOUTH, RANGE 41 EAST, DADE COUNTY,
FLORIDA AND BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS: BEGIN AT THE SOUTHWEST CORNER OF SAID TRACT “A” OF THE PLAT OF EL DORADO PLAZA;
THENCE RUN N02º43’50”W, ALONG THE WEST LINE OF SAID TRACT “A” A DISTANCE OF 3.360 METERS (11.02 FEET) TO THE INTERSECTION WITH THE NORTH LINE OF THE SOUTH 3.360
METER (11.02 FEET) OF SAID TRACT “A”, THENCE RUN N87º12’50”E ALONG SAID NORTH LINE A DISTANCE OF 60.331 METERS (197.94 FEET); THENCE RUN S80º09’36”E A DISTANCE OF 15.372
METERS (50.43 FEET) TO THE INTERSECTION WITH THE SOUTH LINE OF SAID TRACT “A” AND THE NORTH RIGHT-OF-WAY LINE OF MIAMI GARDENS DRIVE (N.W. 183RD STREET/STATE ROAD
860) AS SHOWN ON THE FLORIDA DEPARTMENT OF TRANSPORTATION RIGHT OF WAY MAPS FOR SECTION 87503-2608, AS RECORDED IN ROAD PLAT BOOK 101 AT PAGE 95 OF THE PUBLIC
RECORDS OF DADE COUNTY, FLORIDA; THENCE RUN S87º12’50”W ALONG LAST DESCRIBED LINE A DISTANCE OF 75.334 METERS (247.16 FEET) TO THE WEST LINE OF SAID TRACT “A” AND
THE POINT OF BEGINNING.
PARCEL “B” PORTION OF TRACTS 122-123 AND 124 OF MIAMI GARDENS ACCORDING TO THE PLAT
THEREOF, AS RECORDED IN PLAT BOOK 2 AT PAGE 96 OF THE PUBLIC RECORDS OF MIAMI-DADE COUNTY, FLORIDA, MORE PARTICULARLY DESCRIBED AS FOLLOWS:
BEGINNING 50 FEET NORTH AND 645.61 FEET EAST OF THE SW CORNER OF THE SE ¼ OF THR SECTION, EAST 414 FEET, NORTH 535.29 FEET, WEST 414 FEET, SOUTH 536.77, TO THE POINT
OF BEGINNING.
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STAFF RECOMMENDATION
PZ-2015-000767
APPLICATION INFORMATION
Applicant: The JPM Centre at Miami Gardens Dr., Inc.
Property Location: 3931 NW 183rd Street
Property Size: 5.09 acres
Future Land Use: Neighborhood
Existing Zoning: NC, Neighborhood Commercial
Requested Action(s): Modify Declaration of Restrictions:
1. To Modify Perimeter Wall requirement;
2. To Modify Landscape Plan requirements;
3. To Modify Parking requirements; and
4. To Release Sidewalk Dedication Required.
RECOMMENDATION:
Recommend approval of the Resolution to Modify the Declaration of Restrictions subject to the
following conditions:
1. Restriction #4. Perimeter Wall to be modified from:
4. CBS Wall Required. That a 6.0' high CBS wall be installed along the perimeter of property
abutting residentially zoned property
to
4. Iron Fence and Landscape Required. That a 6.0' high iron fence be installed along the
perimeter of the property abutting residentially zoned property to include landscape buffer
in conformance with ARTICLE XIV- MINIMUM LANDSCAPE and BUFFERING
REQUIREMENTS; FENCES; WALLS; HEDGES. All plans shall meet with the approval of the
Director of Development Services or his/her designee prior to issuance of a building permit.
3. Restriction #5. Street-side Landscape to be modified from:
5. Landscape Plans Required. Landscape plans shall include stem wall and perimeter
landscaping with royal palm trees, spaced 25 feet apart with a minimum gray bark of 12
feet, adequate to shield parking areas from the ROWs; 10.0' wide sidewalk along the
perimeter of the property abutting 183rd Street and NW 42nd Avenue; pedestrian access to
and from the property. All plans shall meet with the approval of the Development Services
Director prior to issuance of a building permit.
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to
5. Landscape Plans Required. Landscape plans shall comply, to the best extent physically
possible with ARTICLE XIV- MINIMUM LANDSCAPE AND BUFFERING REQUIREMENTS;
FENCES; WALLS; HEDGES; the City's current landscape requirements. Landscape shall be
adequate to shield parking areas from the ROWs; pedestrian access to and from the
property. All plans shall meet with the approval of the Administrative Official or his designee
prior to issuance of a building permit.
4. Parking Area Modification – All parking areas shall be paved, striped, and adequate drainage and
signage shall be provided meeting the approval of the Public Works Department prior to the
issuance of the first building certificate of occupancy.
5. Sidewalk Dedication Required – The Applicant shall not be required to dedicate additional land
necessary to achieve the 10’ sidewalks abutting 183rd Street or 42nd Avenue during the platting
process, Said dedications shall be shown on a separate plan to be known as the Sidewalk Dedication
Survey and submitted to the City with the tentative plat. Said sidewalk dedications shall be made
prior to the issuance of a certificate of occupancy.
REVIEW AND ANALYSIS:
Neighborhood Land Use Characteristics
Property Future Land Use
Designation Zoning Classification Existing Use
Subject Site Neighborhood NC, Neighborhood Commercial Apartments for
Youth and
Elderly, Vacant
North Neighborhood R-1, Single Family Residential Single Family
Residential
South Neighborhood R-15, Multiple Family Residential Multiple
Family
Residential,
Townhouses
East Neighborhood R-1, Single Family Residential Single Family
Residential
West Neighborhood NC, Neighborhood Commercial Place of
Religious
Assembly
The subject property is 5.09 acres encompassing the eastern portion of an 11.8 acre property that is
primarily utilized as a place of religious assembly. The western portion (not part of the subject property) is
developed. The subject property is under development. Three existing residential apartment buildings
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along the easterly portion of the site are to be occupied by at-risk female youth, at-risk male youth and
elderly persons, respectively. In addition to the residential uses adjacent to the site, a convenience
store/gasoline service station is located at the northeast corner of NW 183rd Street and NW 42nd Avenue.
Project Summary/Background
• In 2009 the City rezoned the 5.09 acre site from Multiple Family Residential to Limited
Commercial which became the current NC, Neighborhood Commercial zoning district in
2010, pursuant to the City's new Land Development Regulations. See attached,
Resolution No. 2009-177-1123-Z-90. The related Declaration of Restrictions tied a site
plan to the site that includes the 3 residential buildings plus future auditorium,
gymnasium and a natatorium.
• The Applicant requests that the Declaration of Restrictions be amended to allow:
1. An ornamental iron fence with a landscape buffer along the perimeter in lieu of a
CBS wall (cement block);
2. Delete the requirement to provide a 10' sidewalk and Royal Palm trees on NW 183rd
Street consistent with the City's revised landscape requirements; and
3. Modification of parking requirements for the “entire” site. The applicant is phasing
out the project. It is assumed that this request relates to the 5.09 acres under
consideration.
• Modification of Landscape and Buffer Requirements - Regarding the required CBS
Perimeter Wall, the site is somewhat elevated from adjacent homes. The required
cement block wall, with its deep foundation, is particularly suited to separating
commercial land uses from residential land uses. In this case, there are one-story
residential apartments on the site adjacent to the one story single family homes. In the
future, there will be recreational facilities, the gymnasium and the natatorium, adjacent
to the single family residential use. These uses do not require a significant buffer from
single family residential uses. The proposed decorative iron fence with landscape
represents a reasonable separation between uses provided that the landscape materials
should provide an essentially opaque screen between the uses within one year of
planting. Regarding the requirements for a 10' sidewalk and royal palm trees, the City
has discontinued those requirements for arterial roadways by amending the Landscape
Requirements in the LDR. Therefore, it is appropriate and consistent with the code to
remove these requirements.
• Modification of Parking Requirements- The Letter of Intent dated April 29, 2015
requests that parking requirements be modified for the entire site. The Zoning Chart
submitted with the Application dated May 27, 2015 notes that for Phase 1, housing for
at-risk youth and elderly residents, the parking requirement is exceeded at 41 spaces
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required and 53 spaces provided. The Zoning Chart also notes that 490 Total Spaces are
required with 701 Proposed Spaces for the Total Site to be provided, again exceeding
the requirement. Therefore the request is recommended for approval.
Conclusion:
The requested to modify perimeter wall requirement and to provide for consistency with the
City’s revised landscape requirements, pursuant to Article XIV- Minimum Landscape and
Buffering Requirements; Fences; Walls; Hedges are reasonable and are recommended for
approval. At the date of this writing, the request to modify parking requirements in phases are
recommended for approval for the Housing subject property.
Attachments:
Letter of Intent
Survey
Resolution No. 2009-177-1123-Z-90
Declaration of Restrictions, Recorded in ORB 27120, Page 3412
Amended and Restated Declaration of Restrictions
JPM Center Housing Site Plan
JPM Photos
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