HomeMy WebLinkAboutNovember 10, 2015 City Council AgendaNovember 10, 2015 City Council Agenda Page 1
CITY OF MIAMI GARDENS
CITY COUNCIL MEETING AGENDA
Meeting Date: November 10, 2015 18605 NW 27th Avenue Miami Gardens, Florida 33056 Next Regular Meeting Date: December 9, 2015 Phone: (305) 622-8000 Fax: (305) 622-8001
Website: www.miamigardens-fl.gov Time: 7:00 p.m.
Mayor Oliver Gilbert Vice Mayor Felicia Robinson Councilman Rodney Harris Councilwoman Lisa C. Davis Councilman David Williams Jr. Councilwoman Lillie Q. Odom Councilman Erhabor Ighodaro, Ph.D. City Manager Cameron Benson
City Attorney Sonja K. Dickens, Esq. City Clerk Ronetta Taylor, MMC
Article VII of the Miami Gardens Code entitled, “Lobbyist” requires that all
lobbyists before engaging in any lobbying activities to register with the City
Clerk and pay a one-time annual fee of $250.00. This applies to all persons
who are retained (whether paid or not) to represent a business entity or
organization to influence “City” action. “City” action is broadly described to
include the ranking and selection of professional consultants, and virtually all-
legislative, quasi-judicial and administrative action. All not-for-profit
organizations, local chamber and merchant groups, homeowner associations, or trade associations and unions must also register however an annual fee is not required.
(A) CALL TO ORDER/ROLL CALL
(B) INVOCATION
(C) PLEDGE OF ALLEGIANCE
(D) APPROVAL OF MINUTES
D-1) Regular City Council Minutes – October 14, 2015
D-2) Regular City Council Minutes – October 28, 2015
(E) ORDER OF BUSINESS (Items to be pulled from Consent Agenda at this time)
(F) SPECIAL PRESENTATIONS (5 minutes each)
F-1) Vice Mayor Felicia Robinson – Paint the City Pink Event F-2) Proclamation - Recycle Awareness Month F-3) Councilman Erhabor Ighodaro – Proclamation Panamanian Independence
Page 1 of 96
November 10, 2015 City Council Agenda Page 2
Day
(G) PUBLIC COMMENTS (2 minutes each)
(H) ORDINANCE(S) FOR FIRST READING:
H-1) AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF MIAMI GARDENS, FLORIDA, AMENDING CHAPTER 22 OF THE MIAMI GARDENS CODE OF ORDINANCES ENTITLED "TAXATION," BY CREATING ARTICLE VII, TO BE ENTITLED "HOMESTEAD EXEMPTION FOR LOW-
INCOME SENIOR CITIZENS WHO ARE LONG-TERM
RESIDENTS"; PROVIDING FOR AN ADDITIONAL HOMESTEAD EXEMPTION FOR CERTAIN LOW-INCOME QUALIFYING SENIOR CITIZENS WHO ARE LONG-TERM RESIDENTS TO BE APPLIED TO MILLAGE
RATES LEVIED BY THE CITY OF MIAMI GARDENS;
REQUIRING A MAJORITY PLUS ONE VOTE OF THE MEMBERS OF THE CITY COUNCIL; PROVIDING FOR INSTRUCTIONS TO THE CITY CLERK; PROVIDING FOR ADOPTION OF REPRESENTATIONS; REPEALING ALL
ORDINANCES IN CONFLICT; PROVIDING A
SEVERABILITY CLAUSE; PROVIDING FOR INCLUSION IN CODE; PROVIDING AN EFFECTIVE DATE. (SPONSORED BY MAYOR OLIVER GILBERT)
(I) ORDINANCE(S) FOR SECOND READING/PUBLIC HEARING(S)
None
(J) RESOLUTION(S)/PUBLIC HEARING(S)
None
(K) CONSENT AGENDA: K-1) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, SUPPORTING ADEQUATE
FUNDING OF THE LOW INCOME HOME ENERGY
ASSISTANCE PROGRAM (LIHEAP); PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. (SPONSORED BY MAYOR OLIVER GILBERT)
K-2) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, SUPPORTING COUNCILWOMAN LISA C. DAVIS’ FIFTH ANNUAL “TURKEY GIVE-A-WAY”
Page 2 of 96
November 10, 2015 City Council Agenda Page 3
EVENT TO BE HELD TUESDAY, NOVEMBER 24, 2015, AT CLOVERLEAF PARK; AUTHORIZING A SPONSORSHIP IN THE
AMOUNT ONE THOUSAND, TWO HUNDRED FIFTY DOLLARS
($1,250.00) FROM THE CITY MANAGER’S SPECIAL EVENT ACCOUNT; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. (SPONSORED BY COUNCILWOMAN LISA C. DAVIS)
K-3) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, SUPPORTING COUNCILWOMAN LISA C. DAVIS’ FIFTH ANNUAL “GIFTS OF LOVE” EVENT TO BE HELD SATURDAY, DECEMBER 5, 2015, AT CLOVERLEAF
PARK; AUTHORIZING A SPONSORSHIP IN THE AMOUNT ONE
THOUSAND TWO HUNDRED FIFTY DOLLARS ($1,250.00) FROM THE CITY MANAGER’S SPECIAL EVENT ACCOUNT; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. (SPONSORED BY
COUNCILWOMAN LISA C. DAVIS)
K-4) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, SUPPORTING COUNCILMAN RODNEY HARRIS 2ND ANNUAL THANKSGIVING DINNER TO
BE HELD SATURDAY, NOVEMBER 21, 2015; AUTHORIZING A
SPONSORSHIP IN THE AMOUNT OF ONE THOUSAND DOLLARS ($1,000.00) FOR THIS PURPOSE; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. (SPONSORED BY COUNCILMAN RODNEY
HARRIS)
K-5) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, SUPPORTING THE CITY OF MIAMI GARDENS’ MIAMI GARDENS PROGRESSIVE YOUNG
ADULTS COMMITTEE (MGPYA) VOTER’S REGISTRATION
INITIATIVE; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. (SPONSORED BY THE CITY CLERK)
K-6) A RESOLUTION OF THE CITY COUNCIL OF THE MIAMI
GARDENS, FLORIDA, AWARDING A BID TO SELEX-ES INC., FOR THE PURCHASE AND MAINTENANCE AUTOMATED LICENSE PLATE RECOGNITION SYSTEMS; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE AN
AGREEMENT, IN THE AMOUNT OF ONE HUNDRED
NINETEEN THOUSAND, NINE HUNDRED NINETY-SEVEN DOLLARS ($119,997.00) FOR THIS PURPOSE; AUTHORIZING THE CITY MANAGER TO ISSUE PURCHASE ORDERS, ON AN
Page 3 of 96
November 10, 2015 City Council Agenda Page 4
AS NEEDED BASIS, FOR THE PURCHASE OF ADDITIONAL AUTOMATED LICENSE PLATE RECOGNITION SYSTEMS IN
ACCORDANCE WITH RFP. NO. 14-15-036; PROVIDING FOR
THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. (SPONSORED BY THE CITY MANAGER) K-7) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MIAMI GARDENS, FLORIDA, APPROVING THE FINAL PLAT
FOR “MAJORCA ESTATES” SUBMITTED BY D.R. HORTON, INC., FOR THE PROPERTY GENERALLY LOCATED AT NW 208TH STREET AND NW 9TH COURT, MORE PARTICULARLY DESCRIBED ON EXHIBIT “A” ATTACHED HERETO
ATTACHED HERETO; PROVIDING FOR THE ADOPTION OF
REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. (SPONSORED BY THE CITY MANAGER) K-8) MIAMI GARDENS, FLORIDA, AWARDING A BID TO PAVEMENT
TECHNOLOGY, INC., FOR ASPHALT SURFACE
PRESERVATION FOR FISCAL YEAR 2016; AUTHORIZING THE CITY MANAGER TO ISSUE PURCHASE ORDERS, IN AN AMOUNT NOT EXCEED ONE HUNDRED THOUSAND DOLLARS ($100,000.00), FOR THIS PURPOSE; PROVIDING FOR
THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN
EFFECTIVE DATE. (SPONSORED BY THE CITY MANAGER) K-9) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA; AUTHORIZING A RENEWAL OF
THE AGREEMENT WITH HUMANA INSURANCE COMPANY
FOR DENTAL AND VISION INSURANCE; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. (SPONSORED BY THE CITY MANAGER)
K-10) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MIAMI GARDENS, FLORIDA, AUTHORIZING THE CITY MANAGER TO IMPLEMENT AN ALTERNATIVE WORK SCHEDULE; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE.
(SPONSORED BY THE CITY MANAGER)
(L) RESOLUTION(S)
None
QUASI-JUDICIAL ZONING HEARINGS:
(M) ORDINANCES ON FOR FIRST READING(S):
Page 4 of 96
November 10, 2015 City Council Agenda Page 5
None
(N) ORDINANCES ON FOR SECOND READING/PUBLIC
HEARING(S)
None
(O) RESOLUTION(S)/PUBLIC HEARING(S)
None (P) REPORTS OF CITY MANAGER/CITY ATTORNEY/CITY CLERK
(Q) REPORTS OF MAYOR AND COUNCIL MEMBERS
(R) WRITTEN REQUESTS, PETITIONS & OTHER WRITTEN COMMUNICATIONS FROM THE PUBLIC
(S) ADJOURNMENT
IN ACCORDANCE WITH THE AMERICAN WITH DISABILITIES ACT OF 1990, ALL PERSONS WHO ARE DISABLED
AND WHO NEED SPECIAL ACCOMMODATIONS TO PARTICIPATE IN THIS MEETING BECAUSE OF THAT DISABILITY SHOULD CONTACT RONETTA TAYLOR, MMC, CITY CLERK (305) 622-8000 EXT. 2830, NO LATER THAN 48 HOURS PRIOR TO SUCH PROCEEDINGS. TDD NUMBER 1-800-955-8771. ANYONE WISHING TO OBTAIN A COPY OF ANY AGENDA ITEM MAY CONTACT RONETTA TAYLOR, MMC, CITY
CLERK (305) 914-9010 EXT. 2830. THE ENTIRE AGENDA PACKET CAN ALSO BE FOUND ON THE CITY’S WEBSITE AT www.miamigardens-fl.gov. ANYONE WISHING TO APPEAL ANY DECISION MADE BY THE CITY OF MIAMI GARDENS WITH RESPECT TO ANY MATTER CONSIDERED AT SUCH MEETING OR HEARING WILL NEED A RECORD OF THE PROCEEDINGS AND, FOR SUCH PURPOSE, MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS
MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED.
Page 5 of 96
18605 NW 27th Avenue
Miami Gardens, FL 33056
City of Miami Gardens
Agenda Cover Memo
Council Meeting Date: November 10, 2015 Item Type:
(Enter X in box)
Resolution Ordinance Other
X
Fiscal Impact: (Enter X in box) Yes No Ordinance Reading: (Enter X in box) 1st Reading 2nd Reading X X Public Hearing:
(Enter X in box)
Yes No Yes No
Funding Source: Advertising Requirement:
(Enter X in box)
Yes No
Contract/P.O. Required:
(Enter X in box)
Yes No RFP/RFQ/Bid #:
X
Strategic Plan Related (Enter X in box) Yes No Strategic Plan Priority Area:
Enhance Organizational Bus. & Economic Dev Public Safety Quality of Education
Qual. of Life & City Image Communication
Strategic Plan Obj./Strategy: (list thespecific objective/strategy this item will address)N/A X
Sponsor Name Oliver Gilbert III, Mayor Department: City Manager Office of the Mayor & City Council
Short Title:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AMENDING CHAPTER 22 OF THE MIAMI GARDENS CODE OF ORDINANCES ENTITLED "TAXATION," BY CREATING ARTICLE
VII, TO BE ENTITLED "HOMESTEAD EXEMPTION FOR LOW-INCOME
SENIOR CITIZENS WHO ARE LONG-TERM RESIDENTS"; PROVIDING FOR
AN ADDITIONAL HOMESTEAD EXEMPTION FOR CERTAIN LOW-INCOME QUALIFYING SENIOR CITIZENS WHO ARE LONG-TERM RESIDENTS TO BE APPLIED TO MILLAGE RATES LEVIED BY THE CITY OF MIAMI
GARDENS; REQUIRING A MAJORITY PLUS ONE VOTE OF THE MEMBERS
OF THE CITY COUNCIL; PROVIDING FOR INSTRUCTIONS TO THE CITY
CLERK; PROVIDING FOR ADOPTION OF REPRESENTATIONS; REPEALING ALL ORDINANCES IN CONFLICT; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR INCLUSION IN CODE; PROVIDING AN EFFECTIVE DATE.
Staff Summary:
Item H-1) Ordinance
First Reading
Senior Exemption
Page 6 of 96
On November 6, 2012, voters approved Amendment 11 of the Florida Constitution providing an
additional homestead exemption for low income seniors. The eligibility requirements for this exemption
are the same as the current senior exemption, but the senior must also have maintained their home as
their permanent residence for at least 25 years with a market value of less than $250,000.
In 2012, the City provided for a senior homestead exemption in the amount of $25,000. The Council
adopted an ordinance on January 23, 2013 to increase the exemption amount from $25,000 to $50,000
but did not implement Amendment 11.
This ordinance will adopt Amendment 11 in the City of Miami Gardens and allow our seniors who meet
the eligibility requirements to obtain an additional exemption. The impact provided by the Property
Appraiser’s Office based on the 2015 preliminary tax roll is an exemption value of $2,059,507 which is
calculated to a loss of $14,285 in property taxes for the City utilizing the current millage rate of 6.9363.
This amount will change each year depending on the value of property, the millage rate adopted by the
City and the number of seniors that are qualified for the exemption. The City is required to pass an
Ordinance to implement Amendment 11 and must be submitted to the Property Appraiser’s Office by
December 1, 2015 for seniors to take the exemption next year.
Proposed Action:
Recommend Council approval of the Amendment 11 Ordinance.
Attachment:
Page 7 of 96
Added language is underlined. Deleted language is stricken through.
1
ORDINANCE NO. 2016_____ 1 2
3
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF 4
MIAMI GARDENS, FLORIDA, AMENDING CHAPTER 22 OF THE 5
MIAMI GARDENS CODE OF ORDINANCES ENTITLED 6
"TAXATION," BY CREATING ARTICLE VII, TO BE ENTITLED 7 "HOMESTEAD EXEMPTION FOR LOW-INCOME SENIOR 8 CITIZENS WHO ARE LONG-TERM RESIDENTS"; PROVIDING 9
FOR AN ADDITIONAL HOMESTEAD EXEMPTION FOR 10
CERTAIN LOW-INCOME QUALIFYING SENIOR CITIZENS WHO 11
ARE LONG-TERM RESIDENTS TO BE APPLIED TO MILLAGE 12 RATES LEVIED BY THE CITY OF MIAMI GARDENS; 13
REQUIRING A MAJORITY PLUS ONE VOTE OF THE MEMBERS 14
OF THE CITY COUNCIL; PROVIDING FOR INSTRUCTIONS TO 15
THE CITY CLERK; PROVIDING FOR ADOPTION OF 16
REPRESENTATIONS; REPEALING ALL ORDINANCES IN 17 CONFLICT; PROVIDING A SEVERABILITY CLAUSE; PROVIDING 18
FOR INCLUSION IN CODE; PROVIDING AN EFFECTIVE DATE. 19
20
21
WHEREAS, during the 2012 session, the Florida Legislature enacted House 22
Joint Resolution 169 and placed the question on the statewide November 2012 ballot as 23
Amendment No. 11, and also enacted House Bill 357 implementing Amendment No. 11 24
contingent on voters approving it, Chapter 2012-57, Laws of Florida, and 25
WHEREAS, on November 8, 2012, voters approved Amendment No. 11, and 26
WHEREAS, pursuant to Amendment No. 11 and House Bill 357, now codified as 27
Article VII, Section 6(d)(2) of the Florida Constitution and Section 196.075, Florida 28
Statutes, respectively, the board of county commissioners of any county and the 29
governing bodies of municipalities, may adopt an ordinance to allow an additional 30
homestead exemption for the amount of the assessed value of the property for any 31
Page 8 of 96
Added language is underlined. Deleted language is stricken through.
2
person who has the legal or equitable title to real estate with a just value of less than 1
$250,000 and has maintained thereon the permanent residence of the owner for at least 2
25 years, who has attained the age of 65, and whose household income does not 3
exceed the income limitations set forth in state law, and 4
WHEREAS, Article VII, Section 6(d) provides that a municipality may implement 5
this low-income senior homestead exemption for long-term residents in addition to or in 6
place of the existing additional $50,000 senior citizen homestead exemption at the 7
option of the municipality, and 8
WHEREAS, Section 196.075, Florida Statutes, provides that this low-income 9
senior exemption must be authorized by a majority plus one vote of the members of the 10
governing body of the municipality granting such exemption, and 11
WHEREAS, on January 23, 2013, the Mayor and City Council pursuant to 12
Ordinance No. 2013-01-289, increased the homestead exemption for certain qualifying 13
senior citizens from $25,000 to $50,000, and 14
WHEREAS, in addition to the existing additional $50,000 senior citizen 15
homestead exemption, the Mayor and City Council wish to implement the additional 16
homestead exemption for low-income senior citizens who are long-term residents in 17
accordance with the provisions of Article VII, Section 6(d)(2), of the Florida 18
Constitution, and Section 196.075 of the Florida Statutes, 19
Page 9 of 96
Added language is underlined. Deleted language is stricken through.
3
Section 1. ADOPTION OF REPRESENTATIONS: The foregoing Whereas 1
paragraphs are hereby ratified and confirmed as being true, and the same are hereby 2
made a specific part of this Ordinance. 3
Section 2. AMENDMENT: Article VII of Chapter 22 of the Code of Ordinances 4
of the City of Miami Gardens, Florida, is hereby created to read as follows: 5
6
CHAPTER 22. TAXATION 7
Article VIII. ADDITIONAL SENIOR EXEMPTION 8
9
Sec. 22.218 Homestead exemption for low-income senior citizens 10
who are long-term residents. 11
12
(a) In accordance with Article VII, Section 6(d) of the Florida Constitution 13
and Section 196.075 of the Florida Statutes, any person who meets the 14
following criteria shall be entitled to make application for an additional 15
homestead exemption for the amount of the assessed value of the property: 16
(i) has the legal or equitable title to real estate located within the 17
City of Miami Gardens, Florida with a just value of less 18 than $250,000, and 19
20 (ii) has maintained thereon the permanent residence of the owner 21 for at least 25 years, and 22
23 (iii) has attained the age of 65, and 24
25
(iv) has a household income that does not exceed the income 26 limitations set forth in state law, which is adjusted annually. 27
28
(b) The exemption set forth in subsection (a) above shall be in addition to 29
and shall not replace the additional $50,000 senior citizen homestead exemption 30
adopted pursuant to Ordinance No. 2013-01-289. 31
Page 10 of 96
Added language is underlined. Deleted language is stricken through.
4
1
(c) Every person claiming the additional homestead exemption pursuant to 2
subsection (a) above must file an application with the Miami-Dade County 3
Property Appraiser ("Property Appraiser") no later than March 1 of each year 4
for which such exemption is claimed. Such application shall include a 5
sworn statement of household income for all members of the household and shall 6
be filed on a form prescribed by the Florida Department of Revenue. On or before 7
June 1 of each such year, every applicant must file supporting documentation 8
with the Property Appraiser, unless the filing of annual supporting 9
documentation is waived by the Miami Dade County Board of County 10
Commissioners. Such documentation shall include copies of all federal 11
income tax returns, wage and earning statements, and such other 12
documentation as required by the Miami Dade County Board of County 13
Commissioners, including documentation necessary to verify the income 14
received by all of the members of the household for the prior year. 15
16
(d) Failure to file the application and sworn statement by March 1 or failure 17
to file the required supporting documentation by June 1 of any given year shall 18
constitute a waiver of the additional exemption privilege for that year. 19
(e) Notwithstanding subsections (c) and (d) above, if the Property Appraiser. 20
pursuant to Section 196.011(9), Florida Statutes, requests that the Miami-21
Dade County Board of County Commissioners waive the requirement that 22
an annual application and income statement be made for renewal of the 23
exemption provided in Section 196.075, then after an initial application for 24
exemption has been made and the exemption is granted pursuant to Section 25
196.075, subsection (c) and (d) shall not apply and the requirement that an 26
annual renewal application or Income Statement be submitted to the Property 27
Appraiser for exemption of property within the County shall be waived 28
except in the circumstances set forth below. A timely annual application 29
together with the required Income Statement for exemption shall be required 30
whenever: 31
32
(i) property exempted on the assessment roll of the immediately 33
preceding tax year is sold or otherwise disposed of, 34
(ii) the ownership changes in any manner, 35
Page 11 of 96
Added language is underlined. Deleted language is stricken through.
5
(iii) the applicant ceases to use the property as his or her 1
homestead, or 2
(iv) the status of the owner changes so as to change the exempt 3
status of the property, as provided in Section 196.011(9)(a), 4
Florida Statutes. 5
(f) This additional exemption shall be available commencing with the 2016 6
tax roll and shall continue with all subsequent tax rolls. 7
(g) Commencing January 1, 2016, and each January 1 thereafter, the 8
annual income limitation applicable to this Ordinance shall be adjusted 9
annually as provided in state law and shall be applicable as of January 1 of each 10
year. 11
12
Section 3. CONFLICT: All ordinances or Code provisions in conflict herewith 13
are hereby repealed. 14
Section 4. SEVERABILITY: If any section, subsection, sentence, clause, 15
phrase or portion of this Ordinance is for any reason held invalid or unconstitutional by 16
any court of competent jurisdiction, such portion shall be deemed a separate, distinct 17
and independent provision and such holding shall not affect the validity of the remaining 18
portions of this Ordinance. 19
Section 5. INCLUSION IN CODE: It is the intention of the City Council of 20
the City of Miami Gardens that the provisions of this Ordinance shall become and be 21
made a part of the Code of Ordinances of the City of Miami Gardens and that the 22
section of this Ordinance may be renumbered or relettered and the word “Ordinance” 23
may be changed to “Chapter,” “Section,” “Article” or such other appropriate word or 24
phrase, the use of which shall accomplish the intentions herein expressed. 25
Page 12 of 96
Added language is underlined. Deleted language is stricken through.
6
Section 6. INSTRUCTIONS TO THE CITY CLERK: The City Clerk shall 1
file a copy of this Ordinance in the appropriate books and records and shall 2
transmit a copy to the Miami-Dade County Property Appraiser immediately upon 3
adoption. 4
Section 7. EFFECTIVE DATE: This Ordinance shall become effective 5
immediately upon its final passage. 6
PASSED ON FIRST READING ON THE _____ DAY OF __________, 2016. 7
PASSED ON SECOND READING ON THE ____ DAY OF _________, 2016. 8
9
ADOPTED AND PASSED BY THE CITY COUNCIL OF THE CITY OF MIAMI 10
GARDENS AT ITS REGULAR MEETING HELD ON THE _____ DAY OF 11
______________, 2016. 12
13 ________________________________ 14 OLIVER GILBERT, III, MAYOR 15
16
17
18 ATTEST: 19 20
21
_________________________________ 22
RONETTA TAYLOR, MMC, CITY CLERK 23 24 25
PREPARED BY: SONJA KNIGHTON DICKENS, ESQ., CITY ATTORNEY 26
27
28 SPONSORED BY: MAYOR OLIVER GILBERT III 29 30
Page 13 of 96
Added language is underlined. Deleted language is stricken through.
7
1 Moved by: __________________ 2
Second by: _________________ 3
4
VOTE: _________ 5 6 Mayor Oliver Gilbert , III ____ (Yes) ____ (No) 7
Vice Mayor Felicia Robinson ____ (Yes) ____ (No) 8
Councilwoman Lillie Q. Odom ____ (Yes) ____ (No) 9
Councilman David Williams Jr ____ (Yes) ____ (No) 10 Councilwoman Lisa C. Davis ____ (Yes) ____ (No) 11 Councilman Rodney Harris ____ (Yes) ____ (No) 12
Councilman Erhabor Ighodaro, Ph.D. ____ (Yes) ____ (No) 13
14
15
Page 14 of 96
18605 NW 27th Avenue
Miami Gardens, FL 33056
City of Miami Gardens
Agenda Cover Memo
Council Meeting Date: November 10, 2015 Item Type:
(Enter X in box)
Resolution Ordinance Other
X
Fiscal Impact: (Enter X in box) Yes No Ordinance Reading: (Enter X in box) 1st Reading 2nd Reading
X Public Hearing:
(Enter X in box)
Yes No Yes No
X X
Funding Source: Advertising Requirement:
(Enter X in box)
Yes No
X
Contract/P.O. Required:
(Enter X in box)
Yes No RFP/RFQ/Bid #:
X
Strategic Plan Related (Enter X in box) Yes No Strategic Plan Priority Area:
Enhance Organizational Bus. & Economic Dev Public Safety Quality of Education
Qual. of Life & City Image Communcation
Strategic Plan Obj./Strategy: (list thespecific objective/strategy this item will address)X
Sponsor Name Oliver Gilbert III, Mayor Department: Office of the Mayor & City Council
Short Title:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, SUPPORTING ADEQUATE FUNDING OF THE LOW INCOME HOME ENERGY ASSISTANCE PROGRAM (LIHEAP);
PROVIDING FOR INSTRUCTIONS TO THE CITY CLERK; PROVIDING
FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE.
Staff Summary:
The City of Miami Gardens recognizes utility service to be a vital key to the health, safety and well-being
of Florida households and families. Poverty, unemployment and the slow economic recovery remain
persistent national problems for many, and household expenses remain a burden on low-income
households. Low-income families in Florida disproportionately spend about three times more of their
Item K-1) Consent Agenda
Resolution
Low Income Home Energy Assistance Program
Page 15 of 96
income on basic energy services than the typical middle-income American family. Homes in low-income
and minority communities severely lack energy efficiency features that enable lower energy bills.
LIHEAP provides vital heating and cooling assistance to low-income families, including working-poor
households, senior citizens, persons with disabilities and veterans. The severe constraints on state
budgets and the increased strain on the nation's support system provided by nonprofit, faith-based and
other community organizations have reduced other resources available for energy assistance.
The primary Federal program providing assistance to low-income households to pay high heating bills is
the Low Income Home Energy Assistance Program (LIHEAP). The Low Income Home Energy Assistance
Program (LIHEAP) has been an effective and successful program in meeting the energy needs of low-
income elderly, disabled, veterans and poor working households, and those making the difficult
transition from welfare to work, throughout the United States, including Florida. LIHEAP is not an
entitlement, but rather a targeted block grant program which provides flexible Federal-State
partnerships and is the foundation for many programs authorized by state public utility commissions to
assist low-income customers to meet their bill payment obligations through direct assistance; to prevent
service terminations during cold and hot weather emergencies; to make the transition from public
assistance to economic self-reliance; to help low-income households remain economically self-sufficient.
Federal LIHEAP funding has declined from $5.1 billion in 2010 to $3.4 billion in 2015, less than 135,000
Florida households received LIHEAP assistance in 2014, or less than ten (10%) of all eligible.
According to the National Energy Assistance Directors Association, many low-income families "will have
few choices but to cut back on essential necessities, such as medicine, food, and clothing". The National
Energy and Utility Affordability Coalition (NEUAC) and other consumer advocate groups support
increased LIHEAP funding and have asked that LIHEAP funding be increased to $4.7 billion for FY 2016,
which is the fully authorized funding level approved in the Energy Policy Act of 2005. Another impactful
solution to increase Florida's share of funding, without increasing the overall federal LIHEAP budget, is
for Congressional budget appropriators to simply "follow enabling law" the allocation formula actually
prescribed by Congress. Florida and other states (especially warm weather states) in great need would
see a significant increase in their LIHEAP share, as the enabling law recognizes the dangers of extreme
heat as well as extreme cold. It also factors in energy costs and the most recent demographics of
population and poverty. In fact, the Congressional Research Service's latest (June 25, 2015) estimate
confirmed that Florida would conservatively gain an additional $38.5 million in LIHEAP funding or 55% if
appropriations adhered to LIHEAP's enabling law. This is with no increase in the current federal funding
total of $3.39 billion.
Mayor Oliver Gilbert recommends that City Council support the Low Income Home Energy Assistance
Program (LIHEAP).
Proposed Action:
That the City Council approves the attached resolution.
Attachment:
FPL Webpage Information.
Page 16 of 96
RESOLUTION NO. 2015____ 1
2
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF 3 MIAMI GARDENS, FLORIDA, SUPPORTING ADEQUATE 4 FUNDING OF THE LOW INCOME HOME ENERGY ASSISTANCE 5
PROGRAM (LIHEAP); PROVIDING FOR INSTRUCTIONS TO THE 6
CITY CLERK; PROVIDING FOR THE ADOPTION OF 7
REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. 8 9 WHEREAS, the City of Miami Gardens recognizes utility service to be a vital key 10
to the health, safety and well-being of Florida households and families, and 11
WHEREAS, poverty, unemployment and the slow economic recovery remain 12
persistent national problems for many, and household expenses remain a burden on 13
low-income households, and 14
WHEREAS, low-income families in Florida disproportionately spend about three 15
times more of their income on basic energy services than the typical middle-income 16
American family, and 17
WHEREAS, homes in low-income and minority communities severely lack 18
energy efficiency features that enable lower energy bills, and 19
WHEREAS, LIHEAP provides vital heating and cooling assistance to low-income 20
families, including working-poor households, senior citizens, persons with disabilities 21
and veterans, and 22
WHEREAS, the severe constraints on state budgets and the increased strain on 23
the nation's support system provided by nonprofit, faith-based and other community 24
organizations have reduced other resources available for energy assistance, and 25
WHEREAS, the primary Federal program providing assistance to low-income 26
households to pay high heating bills is the Low Income Home Energy Assistance 27
Program (LIHEAP), and 28
Page 17 of 96
2
WHEREAS, the Low Income Home Energy Assistance Program (LIHEAP) has 29
been an effective and successful program in meeting the energy needs of low-income 30
elderly, disabled, veterans and poor working households, and those making the difficult 31
transition from welfare to work, throughout the United States, including Florida, and 32
WHEREAS, LIHEAP is not an entitlement, but rather a targeted block grant 33
program which provides flexible Federal-State partnerships and is the foundation for 34
many programs authorized by state public utility commissions to assist low-income 35
customers to meet their bill payment obligations through direct assistance; to prevent 36
service terminations during cold and hot weather emergencies; to make the transition 37
from public assistance to economic self-reliance; to help low-income households remain 38
economically self-sufficient, and 39
WHEREAS, federal LIHEAP funding has declined from $5.1 billion in 2010 to 40
$3.4 billion in 2015, and 41
WHEREAS, less than 135,000 Florida households received LIHEAP assistance 42
in 2014, or less than ten (10%) of all eligible, and 43
WHEREAS, according to the National Energy Assistance Directors Association, 44
many low-income families "will have few choices but to cut back on essential 45
necessities, such as medicine, food, and clothing", and 46
WHEREAS, The National Energy and Utility Affordability Coalition (NEUAC) and 47
other consumer advocate groups support increased LIHEAP funding and have asked 48
that LIHEAP funding be increased to $4.7 billion for FY 2016, which is the fully 49
authorized funding level approved in the Energy Policy Act of 2005, and 50
WHEREAS, another impactful solution to increase Florida's share of funding, 51
without increasing the overall federal LIHEAP budget, is for Congressional budget 52
Page 18 of 96
3
appropriators to simply "follow enabling law" the allocation formula actually prescribed 53
by Congress, and 54
WHEREAS, Florida and other states (especially warm weather states) in great 55
need would see a significant increase in their LIHEAP share, as the enabling law 56
recognizes the dangers of extreme heat as well as extreme cold; It also factors in 57
energy costs and the most recent demographics of population and poverty, and 58
WHEREAS, in fact, the Congressional Research Service's latest (June 25, 2015) 59
estimate confirmed that Florida would conservatively gain an additional $38.5 million in 60
LIHEAP funding or 55% if appropriations adhered to LIHEAP's enabling law. This is with 61
no increase in the current federal funding total of $3.39 billion, and 62
WHEREAS, City of Miami Gardens urges the Appropriations Committee of the 63
United States House of Representatives and Congress to appropriate LIHEAP funding 64
of at least $3.39 billion in the FY 2016 budget; and that Congress follow the enabling 65
law when determining appropriations by state, and 66
WHEREAS, Mayor Oliver Gilbert recommends that City Council support the Low 67
Income Home Energy Assistance Program (LIHEAP), 68
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY 69
OF MIAMI GARDENS, FLORIDA AS FOLLOWS: 70
Section 1: ADOPTION OF REPRESENTATIONS: The foregoing Whereas 71
paragraphs are hereby ratified and confirmed as being true, and the same are hereby 72
made a specific part of this Resolution. 73
Section 2: AUTHORIZATION: The City Council of the City of Miami Gardens 74
hereby supports adequate funding of the Low Income Home Energy Assistance 75
Program (LIHEAP). 76
Page 19 of 96
4
Section 3: INSTRUCTIONS TO THE CITY CLERK: The City Clerk is hereby 77
directed to send a certified copy of this Resolution to the President of the Senate and to 78
the Speaker of the House of Representatives. 79
Section 4: EFFECTIVE DATE: This Resolution shall take effect immediately 80
upon its final passage. 81
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MIAMI 82
GARDENS AT ITS REGULAR MEETING HELD ON ____________, 2015. 83
84
___________________________________ 85
OLIVER GILBERT, III, MAYOR 86 87 88
ATTEST: 89
90
91 __________________________________ 92 RONETTA TAYLOR, MMC, CITY CLERK 93
94
95
PREPARED BY: SONJA KNIGHTON DICKENS, CITY ATTORNEY 96 97 98
SPONSORED BY: MAYOR OLIVER GILBERT, III 99
100
Moved by: __________________ 101 102 VOTE: _________ 103
104
Mayor Oliver Gilbert , III ____ (Yes) ____ (No) 105
Vice Mayor Felicia Robinson ____ (Yes) ____ (No) 106 Councilwoman Lillie Q. Odom ____ (Yes) ____ (No) 107 Councilman David Williams Jr ____ (Yes) ____ (No) 108
Councilwoman Lisa C. Davis ____ (Yes) ____ (No) 109
Councilman Rodney Harris ____ (Yes) ____ (No) 110
Councilman Erhabor Ighodaro, Ph.D. ____ (Yes) ____ (No) 111
112
Page 20 of 96
Page 21 of 96
Page 22 of 96
City of Miami Gardens
Agenda Cover Memo
Council Meeting Date: November 10, 2015 Item Type: (Enter X in box)
Resolution Ordinance Other
x
Fiscal Impact: (Enter X in box)
Yes No Ordinance Reading: (Enter X in box) 1st Reading 2nd Reading X Public Hearing:
(Enter X in box)
Yes No Yes No
X
Funding Source:
Special Events Account 01-12-01-512-492-00 in the amount of $1,250.00
Advertising Requirement:
(Enter X in box)
Yes No
X
Contract/P.O. Required:
(Enter X in box)
Yes No RFP/RFQ/Bid #:
N/A X
Strategic Plan Related (Enter X in box) Yes No Strategic Plan Priority Area:
Enhance Organizational Bus. & Economic Dev Public Safety Quality of Education
Qual. of Life & City Image Communcation
Strategic Plan Obj./Strategy: (list the specific objective/strategy this item will address) N/A X
Sponsor Name Lisa C. Davis, Council Member Department: Office of the Mayor & City Council
Short Title:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, SUPPORTING COUNCILWOMAN LISA C. DAVIS’ FIFTH ANNUAL “TURKEY GIVE-A-WAY” EVENT TO BE HELD
TUESDAY, NOVEMBER 24, 2015, AT CLOVERLEAF PARK, 303 NW
191ST STREET, MIAMI GARDENS, FLORIDA; AUTHORIZING A
SPONSORSHIP OF THE EVENT IN THE AMOUNT ONE THOUSAND TWO HUNDRED FIFTY DOLLARS ($1,250.00) FROM SPECIAL EVENT ACCOUNT; PROVIDING FOR THE ADOPTION OF
REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE.
Staff Summary:
Councilwoman Lisa C. Davis has sponsored a “Turkey Give-A-Way event annually for more than four
Item K-2) Consent Agenda
Resolution
Annual Turkey Giveaway
Page 23 of 96
years. Individuals residing in the City of Miami Gardens are provided turkeys, along with all the
trimmings for a great Thanksgiving Family Meal. Residents must register prior to the event.
Over four hundred (400) turkeys were provided for last year’s event. The event is mainly funded by
contributions from the business community.
In order to ensure the success of this year’s event, Councilwoman Davis is requesting sponsorship in the
amount of $1,250.00, to be allocated from the Special Events Account. It is Councilwoman Davis’ intent
to solicit outside donations to offset the cost of the event.
Fiscal Impact
The funding will be derived from the City Manager’s Special Event Account 01-12-01-512-492-00 in the
amount of $1,250.00.
Proposed Action:
That the City Council approve the attached Resolution, allocating $1,250.00 from the Special Events
Account 01-12-01-512-492-00 for this purpose.
Attachment:
Page 24 of 96
RESOLUTION NO. 2015____ 1
2
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF 3 MIAMI GARDENS, FLORIDA, SUPPORTING COUNCILWOMAN 4 LISA C. DAVIS’ FIFTH ANNUAL “TURKEY GIVE-A-WAY” EVENT 5
TO BE HELD TUESDAY, NOVEMBER 24, 2015, AT 6
CLOVERLEAF PARK; AUTHORIZING A SPONSORSHIP IN THE 7
AMOUNT ONE THOUSAND, TWO HUNDRED FIFTY DOLLARS 8 ($1,250.00) FROM THE CITY MANAGER’S SPECIAL EVENT 9 ACCOUNT; PROVIDING FOR THE ADOPTION OF 10
REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. 11
12
WHEREAS, for the past four (4) years, Councilwoman Lisa C. Davis has 13
sponsored a Turkey Giveaway event, and 14
WHEREAS, over four hundred (400) turkeys were distributed at the event last 15
year, and 16
WHEREAS, the Fifth Annual Turkey Giveaway will be held at Cloverleaf Park on 17
Tuesday, November 24, 2015, and 18
WHEREAS, Councilwoman Davis is requesting a sponsorship in the amount of 19
One Thousand Two Hundred Fifty Dollars ($1,250.00), to be allocated from the City 20
Manager’s Special Events Account, and 21
WHEREAS, Councilwoman Davis intends to solicit donations to offset the cost of 22
the event, 23
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY 24
OF MIAMI GARDENS, FLORIDA AS FOLLOWS: 25
Section 1: ADOPTION OF REPRESENTATIONS: The foregoing Whereas 26
paragraphs are hereby ratified and confirmed as being true, and the same are hereby 27
made a specific part of this Resolution. 28
Section 2: AUTHORIZATION: The City Council of the City of Miami Gardens 29
hereby supports Councilwoman Lisa C. Davis’ Fifth Annual “Turkey Give-A-Way” event 30
to be held Tuesday, November 24, 2015, at Cloverleaf Park. The City Council further 31
Page 25 of 96
2
authorizes a sponsorship in the amount One Thousand, Two Hundred Fifty Dollars 32
($1,250.00) from the City Manager’s Special Event Account. 33
Section 3: EFFECTIVE DATE: This Resolution shall take effect immediately 34
upon its final passage. 35
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MIAMI 36
GARDENS AT ITS REGULAR MEETING HELD ON ____________, 2015. 37
38
___________________________________ 39
OLIVER GILBERT, III, MAYOR 40
41
42 ATTEST: 43 44
45
__________________________________ 46
RONETTA TAYLOR, MMC, CITY CLERK 47 48 49
PREPARED BY: SONJA KNIGHTON DICKENS, CITY ATTORNEY 50
51
52 SPONSORED BY: LISA C. DAVIS, COUNCILWOMAN 53 54
Moved by: __________________ 55
56
VOTE: _________ 57 58 Mayor Oliver Gilbert , III ____ (Yes) ____ (No) 59
Vice Mayor Felicia Robinson ____ (Yes) ____ (No) 60
Councilwoman Lillie Q. Odom ____ (Yes) ____ (No) 61
Councilman David Williams Jr ____ (Yes) ____ (No) 62 Councilwoman Lisa C. Davis ____ (Yes) ____ (No) 63 Councilman Rodney Harris ____ (Yes) ____ (No) 64
Councilman Erhabor Ighodaro, Ph.D. ____ (Yes) ____ (No) 65
66
Page 26 of 96
City of Miami Gardens
Agenda Cover Memo
Council Meeting Date: November 10, 2015 Item Type:
(Enter X in box)
Resolution Ordinance Other
x
Fiscal Impact: (Enter X in box) Yes No Ordinance Reading: (Enter X in box) 1st Reading 2nd Reading X Public Hearing:
(Enter X in box)
Yes No Yes No
X
Funding Source: Special Events Account” 01-12-01-512-492-00 $1,250 Advertising Requirement:
(Enter X in box)
Yes No
X
Contract/P.O. Required: (Enter X in box) Yes No RFP/RFQ/Bid #: N/A X
Strategic Plan Related (Enter X in box) Yes No Strategic Plan Priority Area:
Enhance Organizational
Bus. & Economic Dev Public Safety Quality of Education Qual. of Life & City Image
Communcation
Strategic Plan Obj./Strategy: (list thespecific objective/strategy this item will address)N/A X
Sponsor Name Lisa C. Davis, Council Member Department: Office of the Mayor & City Council
Short Title:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI
GARDENS, FLORIDA, SUPPORTING COUNCILWOMAN LISA C. DAVIS’ FIFTH ANNUAL “GIFTS OF LOVE” EVENT TO BE HELD SATURDAY, DECEMBER 5, 2015, AT CLOVERLEAF PARK, 303 NW 191ST STREET,
MIAMI GARDENS, FLORIDA; AUTHORIZING A SPONSORSHIP OF THE
EVENT IN THE AMOUNT ONE THOUSAND TWO HUNDRED FIFTY
DOLLARS ($1,250.00); PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE.
Staff Summary:
This marks the fifth year of Councilwoman Lisa C. Davis’ sponsored a “Gifts of Love” Toy-Give-Away
event. The toys are handed out on a first come, first served basis to youth residing in the City of Miami
Gardens.
Item K-3) Consent Agenda
Resolution
Gifts of Love Toy Giveaway
Page 27 of 96
Over three hundred toys were provided for last year’s event. The event is mainly funded by
contributions from the business community. Councilwoman Davis is also excited and honored to have
The “Black Dolls Affair” participating again this year.
This event is scheduled to take place, Saturday, December 5, 2015, from 11:00AM – 2:00PM, at
Cloverleaf Park.
Fiscal Impact
The expected costs will be funded from the City Manger’s Special Event Account 01-12-01-512-492-00 in
the amount of $1,250.00.
Proposed Action:
That the City Council approve the attached Resolution, allocating funding for this event from the Special
Events Account 01-12-01-512-492-00 in the amount of $1,250.00.
Attachment:
Page 28 of 96
RESOLUTION NO. 2015____ 1
2
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF 3 MIAMI GARDENS, FLORIDA, SUPPORTING COUNCILWOMAN 4 LISA C. DAVIS’ FIFTH ANNUAL “GIFTS OF LOVE” EVENT TO BE 5
HELD SATURDAY, DECEMBER 5, 2015, AT CLOVERLEAF 6
PARK; AUTHORIZING A SPONSORSHIP IN THE AMOUNT ONE 7
THOUSAND TWO HUNDRED FIFTY DOLLARS ($1,250.00) 8 FROM THE CITY MANAGER’S SPECIAL EVENT ACCOUNT; 9 PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; 10
PROVIDING FOR AN EFFECTIVE DATE. 11
12
WHEREAS, for the past four years Councilwoman Lisa C. Davis has sponsored 13
the “Gifts of Love” toy giveaway event, and 14
WHEREAS, the Fifth Annual “Gifts of Love” event to be held on Saturday, 15
December 5, 2015, and 16
17
WHEREAS, “The Black Dolls Affair” organization will again participate this year, 18
and 19
WHEREAS, toys are distributed to the youth residing in the City of Miami 20
Gardens on a first come, first serve basis, and 21
WHEREAS, the event is mainly funded by contributions from local businesses, 22
and 23
WHEREAS, Councilwoman Davis is requesting a sponsorship in the amount of 24
One Thousand Two Hundred Fifty Dollars ($1,250.00) to be allocated from the City 25
Manager’s Special Event Account, 26
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY 27
OF MIAMI GARDENS, FLORIDA AS FOLLOWS: 28
Section 1: ADOPTION OF REPRESENTATIONS: The foregoing Whereas 29
paragraphs are hereby ratified and confirmed as being true, and the same are hereby 30
made a specific part of this Resolution. 31
Page 29 of 96
2
Section 2: AUTHORIZATION: The City Council of the City of Miami Gardens 32
hereby supports Councilwoman Lisa C. Davis’ Fifth Annual “Gifts Of Love” event to be 33
held Saturday, December 5, 2015, at Cloverleaf Park. The City Council further 34
authorizes a sponsorship in the amount One Thousand, Two Hundred Fifty Dollars 35
($1,250.00) from the City Manager’s Special Event Account. 36
Section 3: EFFECTIVE DATE: This Resolution shall take effect immediately 37
upon its final passage. 38
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MIAMI 39
GARDENS AT ITS REGULAR MEETING HELD ON ____________, 2015. 40
41
___________________________________ 42
OLIVER GILBERT, III, MAYOR 43
44 45 ATTEST: 46
47
48
__________________________________ 49 RONETTA TAYLOR, MMC, CITY CLERK 50 51
52
PREPARED BY: SONJA KNIGHTON DICKENS, CITY ATTORNEY 53
54 55 SPONSORED BY: LISA C. DAVIS, COUNCILWOMAN 56
57
Moved by: __________________ 58
59 VOTE: _________ 60 61
Mayor Oliver Gilbert , III ____ (Yes) ____ (No) 62
Vice Mayor Felicia Robinson ____ (Yes) ____ (No) 63
Councilwoman Lillie Q. Odom ____ (Yes) ____ (No) 64 Councilman David Williams Jr ____ (Yes) ____ (No) 65 Councilwoman Lisa C. Davis ____ (Yes) ____ (No) 66
Councilman Rodney Harris ____ (Yes) ____ (No) 67
Councilman Erhabor Ighodaro, Ph.D. ____ (Yes) ____ (No) 68
Page 30 of 96
City of Miami Gardens
Agenda Cover Memo
Council Meeting Date: November 10, 2015 Item Type: (Enter X in box)
Resolution Ordinance Other
x
Fiscal Impact: (Enter X in box)
Yes No Ordinance Reading: (Enter X in box) 1st Reading 2nd Reading X Public Hearing:
(Enter X in box)
Yes No Yes No
X
Funding Source:
Councilman Harris’ Special Events Account in the amount of $1,000.00
Advertising Requirement:
(Enter X in box)
Yes No
X
Contract/P.O. Required:
(Enter X in box)
Yes No RFP/RFQ/Bid #:
N/A X
Strategic Plan Related (Enter X in box) Yes No Strategic Plan Priority Area:
Enhance Organizational Bus. & Economic Dev Public Safety Quality of Education
Qual. of Life & City Image Communcation
Strategic Plan Obj./Strategy: (list the specific objective/strategy this item will address) N/A X
Sponsor Name Rodney Harris, Council Member Department: Office of the Mayor & City Council
Short Title:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, SUPPORTING COUNCILMAN RODNEY HARRIS 2ND ANNUAL THANKSGIVING DINNER TO BE HELD SATURDAY,
NOVEMBER 21, 2015; AUTHORIZING A SPONSORSHIP IN THE
AMOUNT OF ONE THOUSAND DOLLARS ($1,000.00) FOR THIS
PURPOSE; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE.
Staff Summary:
Councilman Rodney Harris, along with RJT Foundation, CabreSafe Haven Foundation, Department of
Juvenile Justice, Love Fellowship Church, Mt. Zion AME Church and Vertical Holdings Unlimited
Expressway will host a Thanksgiving Dinner, Saturday, November 21, 2015.
Item K-4) Consent Agenda
Resolution
Annual Thanksgiving Dinner
Page 31 of 96
This marks the second year Councilman Harris has co-sponsored this much appreciated and anticipated
community event at Love Fellowship Church. Last year over 200 people were served Thanksgiving
Dinner.
This public event is scheduled to take place, Saturday, November 21, 2015, from 4:00 – 7:00PM, at Love
Fellowship Church, 2245 West Bunche Park Drive, Miami Gardens. FL.
.
Fiscal Impact
The expected costs will be funded from the Councilman Rodney Harris’ Special Event Account 01-11-01-
511-493-01 in the amount of $1,000.00.
Proposed Action:
That the City Council approve the attached Resolution, allocating funding for this event from Councilman
Rodney Harris’ Special Events Account 01-11-01-511-493-01 in the amount of $1,000.00.
Attachment:
Page 32 of 96
RESOLUTION NO. 2015____ 1
2
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF 3 MIAMI GARDENS, FLORIDA, SUPPORTING COUNCILMAN 4 RODNEY HARRIS 2ND ANNUAL THANKSGIVING DINNER TO BE 5
HELD SATURDAY, NOVEMBER 21, 2015; AUTHORIZING A 6
SPONSORSHIP IN THE AMOUNT OF ONE THOUSAND 7
DOLLARS ($1,000.00) FOR THIS PURPOSE; PROVIDING FOR 8 THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN 9 EFFECTIVE DATE. 10
11
WHEREAS, Councilman Rodney Harris, along with RJT Foundation, CabreSafe 12
Haven Foundation, Department of Juvenile Justice, Love Fellowship Church, Mt. Zion 13
AME Church and Vertical Holdings Unlimited Expressway will host a Thanksgiving 14
Dinner, and 15
WHEREAS, this marks the second year that Councilman Rodney Harris has co-16
sponsored the event at Love Fellowship Church, and 17
WHEREAS, last year over 200 people were served Thanksgiving Dinner, and 18
WHEREAS, this public event is scheduled to take place on Saturday, November 19
21, 2015 from 4:00 pm to 7:00 pm at Love Fellowship Church, located at 2245 West 20
Bunche Park Drive, Miami Gardens, FL, and 21
WHEREAS, Councilman Harris is requesting a sponsorship in the amount of One 22
Thousand Dollars ($1,000.00), to be allocated from the Special Events Fund for this 23
purpose, 24
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY 25
OF MIAMI GARDENS, FLORIDA AS FOLLOWS: 26
Section 1: ADOPTION OF REPRESENTATIONS: The foregoing Whereas 27
paragraphs are hereby ratified and confirmed as being true, and the same are hereby 28
made a specific part of this Resolution. 29
Page 33 of 96
2
Section 2: AUTHORIZATION: The City Council of the City of Miami Gardens 30
hereby supports Councilman Rodney Harris 2nd Annual Thanksgiving Dinner to be held 31
Saturday, November 21, 2015. Further, the City Council authorizes a sponsorship in the 32
amount of One Thousand Dollars ($1,000.00) for this purpose. 33
Section 3: EFFECTIVE DATE: This Resolution shall take effect immediately 34
upon its final passage. 35
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MIAMI 36
GARDENS AT ITS REGULAR MEETING HELD ON ____________, 2015. 37
38
___________________________________ 39 OLIVER GILBERT, III, MAYOR 40
41
42
43 ATTEST: 44 45
46
__________________________________ 47
RONETTA TAYLOR, MMC, CITY CLERK 48 49 50
PREPARED BY: SONJA KNIGHTON DICKENS, CITY ATTORNEY 51
52
53 SPONSORED BY: COUNCILMAN RODNEY HARRIS 54 55
Moved by: __________________ 56
57
VOTE: _________ 58 59 Mayor Oliver Gilbert , III ____ (Yes) ____ (No) 60
Vice Mayor Felicia Robinson ____ (Yes) ____ (No) 61
Councilwoman Lillie Q. Odom ____ (Yes) ____ (No) 62
Councilman David Williams Jr ____ (Yes) ____ (No) 63 Councilwoman Lisa C. Davis ____ (Yes) ____ (No) 64 Councilman Rodney Harris ____ (Yes) ____ (No) 65
Councilman Erhabor Ighodaro, Ph.D. ____ (Yes) ____ (No) 66
Page 34 of 96
18605 NW 27th Avenue
Miami Gardens, FL 33056
City of Miami Gardens
Agenda Cover Memo
Council Meeting Date: November 10, 2015 Item Type:
(Enter X in box)
Resolution Ordinance Other
X
Fiscal Impact: (Enter X in box) Yes No Ordinance Reading: (Enter X in box) 1st Reading 2nd Reading
X Public Hearing:
(Enter X in box)
Yes No Yes No
X X
Funding Source: Advertising Requirement:
(Enter X in box)
Yes No
X
Contract/P.O. Required:
(Enter X in box)
Yes No RFP/RFQ/Bid #:
X
Strategic Plan Related (Enter X in box) Yes No Strategic Plan Priority Area:
Enhance Organizational Bus. & Economic Dev Public Safety Quality of Education
Qual. of Life & City Image Communcation
Strategic Plan Obj./Strategy: (list thespecific objective/strategy this item will address)X
Sponsor Name Ronetta Taylor, MMC, City Clerk
Department: Office of the City Clerk
Short Title:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, SUPPORTING THE CITY OF MIAMI GARDENS’ MIAMI GARDENS PROGRESSIVE YOUNG ADULTS COMMITTEE
(MGPYA) VOTER’S REGISTRATION INITIATIVE; PROVIDING FOR THE
ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE
DATE.
Staff Summary:
Ordinance No. 2014-15-326 reestablished The City of Miami Gardens’ the Miami Gardens Progressive
Young Adults Committee (MGPYA).
Primary duties of the MGPYA is to keep the City Council informed of the issues that affect the City’s
young adults; give advice to the City Council with respect to issues that affect the City’s young adults;
Item K-5) Consent Agenda
Resolution
MGPYA Voter's Registration Initiative
Page 35 of 96
recommend social, educational, cultural, and recreational activities for young adults and to assist with
the implementation of those activities at the direction of the City Council; work with the City Council on
providing service and leadership opportunities for the young adults in the city.
The MGPYA had identified the need to increase votership in the City of Miami Gardens as well as the
need to providing education about voter rights and protocol.
The “Committee” through a partnership with Miami-Dade County’s Divisioon of Election proposes to
provide this outreach during the months of December 2015 and January 2016 at Miami Job Corp., St.
Thomas University and Florida Memorial University.
Proposed Action:
That the City Council approves the attached resolution support the MGPYA’s initiative to increase
votership and providing educational materials on voter rights and protocol by sponsoring Voter
Registration events at Miami Job Corp., St Thomas, and Florida Memorial Universities.
Attachment:
Exhibit “A” MGPYA – Project Proposal Worksheet
Page 36 of 96
RESOLUTION NO. 2015____ 1
2
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF 3 MIAMI GARDENS, FLORIDA, SUPPORTING THE CITY OF MIAMI 4 GARDENS’ MIAMI GARDENS PROGRESSIVE YOUNG ADULTS 5
COMMITTEE (MGPYA) VOTER’S REGISTRATION INITIATIVE; 6
PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; 7
PROVIDING FOR AN EFFECTIVE DATE. 8 9 WHEREAS, Ordinance No. 2014-15-326, reestablished the City of Miami 10
Gardens’- Miami Gardens Progressive Young Adults Committee (MGPYA), and 11
WHEREAS, primary duties of the MGPYA is to inform the City Council of the 12
issues that affect the City’s young adult and to give advice to the City Council with 13
respect to issues that affect the City’s young adults, and 14
WHEREAS, MGPYA recommends social, educational, cultural, and recreational 15
activities for young adults and assist with the implementation of those activities at the 16
direction of the City Council, and 17
WHEREAS, the City Council assists the MGPYA by providing services and 18
leadership opportunities for the young adults in the City, and 19
WHEREAS, MGPYA has identified the need to increase votership and providing 20
education about voter’s rights and protocol in the City of Miami Gardens, and 21
WHEREAS, the “Committee” through a partnership with Miami-Dade County’s 22
Division of Election, proposes to provide education about voter’s rights during the month 23
of December 2015 and January 2016 at Miami Job Corp., St. Thomas University and 24
Florida Memorial University, 25
WHEREAS, City staff is recommended that the City Council support the 26
MGPYA’s initiative to increase votership and providing educational materials on voter’s 27
rights and protocol by sponsoring the Voter’s Registration events at Miami Job Corp., St 28
Thomas and Florida Memorial Universities, 29
Page 37 of 96
2
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY 30
OF MIAMI GARDENS, FLORIDA AS FOLLOWS: 31
Section 1: ADOPTION OF REPRESENTATIONS: The foregoing Whereas 32
paragraphs are hereby ratified and confirmed as being true, and the same are hereby 33
made a specific part of this Resolution. 34
Section 2: AUTHORIZATION: The City Council of the City of Miami Gardens 35
hereby supports the City of Miami Gardens’ Miami Gardens Progressive Young Adults 36
Committee (MGPYA) Voter’s Registration Initiative. 37
Section 3: EFFECTIVE DATE: This Resolution shall take effect immediately 38
upon its final passage. 39
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MIAMI 40
GARDENS AT ITS REGULAR MEETING HELD ON ____________, 2015. 41
42
___________________________________ 43
OLIVER GILBERT, III, MAYOR 44 45 46
ATTEST: 47
48
49 __________________________________ 50 RONETTA TAYLOR, MMC, CITY CLERK 51
52
53
PREPARED BY: SONJA KNIGHTON DICKENS, CITY ATTORNEY 54 55 SPONSORED BY: RONETTA TAYLOR, MMC, CITY CLERK 56
57
Moved by: __________________ 58
59 VOTE: _________ 60 61
Mayor Oliver Gilbert , III ____ (Yes) ____ (No) 62
Vice Mayor Felicia Robinson ____ (Yes) ____ (No) 63
Councilwoman Lillie Q. Odom ____ (Yes) ____ (No) 64
Page 38 of 96
3
Councilman David Williams Jr ____ (Yes) ____ (No) 65
Councilwoman Lisa C. Davis ____ (Yes) ____ (No) 66
Councilman Rodney Harris ____ (Yes) ____ (No) 67 Councilman Erhabor Ighodaro, Ph.D. ____ (Yes) ____ (No) 68
69
Page 39 of 96
Page 40 of 96
Page 41 of 96
Page 42 of 96
City of Miami Gardens
Agenda Cover Memo
Council Meeting Date:
November 10, 2015 Item Type: (Enter X in box)
Resolution Ordinance Other
X
Fiscal Impact: (Enter X in box)
Yes No Ordinance Reading: (Enter X in box) 1st Reading 2nd Reading X
Public Hearing:
(Enter X in box)
Yes No Yes No
Funding Source:
UASI Grant Funds Advertising Requirement:
(Enter X in box)
Yes No
X
Contract/P.O. Required:
(Enter X in box)
Yes No RFP/RFQ/Bid #:
RFP No. 14-15-036 X
Strategic Plan Related (Enter X in box) Yes No Strategic Plan Priority Area:
Enhance Organizational Bus. & Economic Dev Public Safety Quality of Education
Qual. of Life & City Image X Communications
Strategic Plan Obj./Strategy:
X
Sponsor Name Cameron Benson, City Manager Department: Police Department
Short Title:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AWARDING A BID TO SELEX-ES INC., FOR THE PURCHASE AND MAINTENANCE AUTOMATED LICENSE PLATE
RECOGNITION SYSTEMS; AUTHORIZING THE CITY MANAGER TO
NEGOTIATE AND EXECUTE AN AGREEMENT, IN THE AMOUNT OF ONE HUNDRED NINETEEN THOUSAND, NINE HUNDRED NINETY-SEVEN DOLLARS ($119,997.00) FOR THIS PURPOSE; AUTHORIZING THE CITY MANAGER TO ISSUE PURCHASE ORDERS, ON AN AS
NEEDED BASIS, FOR THE PURCHASE OF ADDITIONAL AUTOMATED
LICENSE PLATE RECOGNITION SYSTEMS IN ACCORDANCE WITH RFP. NO. 14-15-036; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE.
Staff Summary:
BACKGROUND
Item K-6) Consent Agenda
Resolution
License Plate Recognition Systems
Page 43 of 96
The Miami Gardens Police Department (MGPD) entered into the Urban Area Security Initiative (UASI),
Memorandum of Agreement with the City of Miami, sponsoring agency of the Miami Urban Area, for a
five million, two hundred and twenty-five thousand dollar ($5,225,000) Homeland Security Grant
Program, to purchase for the City radar speed trailers with covert Automated License Plate Recognition
(ALPR) systems. These covert ALPR radar trailers would be the Urban Area Security Initiative regional
assets, maintained by the Miami Gardens Police Department. The grant was approved and the Miami
Gardens Police Department was allocated One hundred and twenty thousand, one hundred and ninety-
three dollars and 85/100 ($120,193.85) for the mobile radar speed trailers, with ALPR systems.
The radar speed trailers, with the ALPR systems, will be able to wirelessly transmit alerts and intelligence
data to Miami Gardens Police Department personnel, whether they are in computer equipped patrol
vehicles, unmarked vehicles with computers, smart phones, tablets, to the MGPD Communications
Center, or the Real Time Crime Center. The Miami Gardens Police Department currently has an existing
ALPR system that operates on the Department’s NDI Recognition System’s server and back office
application.
The Procurement Department requested sealed proposals from qualified proposers to provide
autonomous radar speed trailers embedded with covert Automated License Plate Recognition ALPR and
Automatic Number Plate Reader (ANPR) systems, to function with the City’s existing system, computer
equipped patrol vehicles, MGPD Communications Center and the future Real Time Crime Center.
CURRENT SITUATION
Staff prepared specifications in a Request for Proposal (RFP), inviting qualified proposers to provide
competitive pricing for an ALPR Camera, radar message board, comprehensive training and an annual
manufacturer warranty for portable autonomous radar speed trailers embedded with covert Automated
License Plate Recognition (ALPR) / Automatic Number Plate Reader (ANPR) systems.
RFP No. 14-15-036 was posted on August 7, 2015. A broadcast notice was sent to ninety-three (93)
vendors. Sixteen (16) packages were requested. The proposals opened on September 8, 2015. A total
of four (4) proposals were received and publicly read.
An Evaluation Committee (EC) meeting was held on September 29, 2015. The EC determined that all
four firms were both responsive and responsible to the requirements in the RFP. After evaluation and
ranking, the EC named four firms, by voice-vote, as the ranked firms: 1 – Selex-ES, Inc., 2 – NDI
Recognition Systems., 3 – Vetted Security Solutions, LLC. and 4 – Major Police Supply (Exhibit 1).
The RFP was issued for one ALPR radar trailer, software, comprehensive training and a one - year
warranty. However, due to advantageous pricing levels, the City is able to purchase a total of three (3)
trailers within the funding limits of the USAI grant. The cost of each trailer, including a one year
warranty, comprehensive training, and software is $39,999.90 (Exhibit 2).
The total cost of three (3) trailers including a one year warranty, comprehensive training, and software
for each trailer is $119,997.
The EC's proposed recommendation of ranking was posted on Demandstar from September 29, 2015
through October 2, 2015, which provided an opportunity for any proposer or interested party to present
Page 44 of 96
any new or additional information regarding the responsibility of the proposers. The Recommendation
for Award (RFA) was posted on October 2, 2015. There was no additional information submitted within
this timeframe.
A copy of the proposal document and submittals are available at the Assistant to the Mayor and
Council’s Office for review.
FISCAL IMPACT
The purchase price of $119,997 is to be expensed from the grant award amount of $1,210,193.85.
Proposed Action:
It is recommended that the City Council to allow the City Manager to execute a contract with Selex-ES,
Inc. and issue a purchase order for three (3) Radar Speed Trailers with Covert Automated License Plate
Recognition Systems, including a one year warranty, maintenance and training subscription with Selex-
ES, Inc., for a total amount of $119,997; and authorize staff to proceed with negotiations with Selex-ES,
Inc. to secure additional ALPR systems, warranty and software upgrades, that may be required for future
policing in the City.
Attachment:
Exhibit 1 - Shortlist - Ranking sheet
Exhibit 2 - Bid Tabulation
Page 45 of 96
RESOLUTION NO. 2015____ 1
2
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF 3 MIAMI GARDENS, FLORIDA, AWARDING A BID TO SELEX-ES 4 INC., FOR THE PURCHASE AND MAINTENANCE AUTOMATED 5
LICENSE PLATE RECOGNITION SYSTEMS; AUTHORIZING THE 6
CITY MANAGER TO NEGOTIATE AND EXECUTE AN 7
AGREEMENT, IN THE AMOUNT OF ONE HUNDRED NINETEEN 8 THOUSAND, NINE HUNDRED NINETY-SEVEN DOLLARS 9 ($119,997.00) FOR THIS PURPOSE; AUTHORIZING THE CITY 10
MANAGER TO ISSUE PURCHASE ORDERS, ON AN AS 11
NEEDED BASIS, FOR THE PURCHASE OF ADDITIONAL 12
AUTOMATED LICENSE PLATE RECOGNITION SYSTEMS IN 13 ACCORDANCE WITH RFP. NO. 14-15-036; PROVIDING FOR 14 THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN 15
EFFECTIVE DATE. 16
17
WHEREAS, the City entered into a Memorandum of Agreement for the Urban 18
Area Security Initiative (UASI) grant, with the City of Miami as the sponsoring agency of 19
the Miami Urban Area, and 20
WHEREAS, the Miami Urban Area was awarded grant funds in the amount of 21
Five Million, Two Hundred Twenty-Five Thousand Dollars ($5,225,000) from the 22
Department of Homeland Security to purchase radar speed trailers with covert 23
automated license plate readers, and 24
WHEREAS, the radar speed trailers and license plate readers will transmit 25
wireless alerts and intelligence to the Miami Gardens Police Department, and 26
WHEREAS, on August 7, 2015, Request for Proposal No. 14-15-036 was 27
advertised for the purchase and maintenance of radar speed trailers with covert 28
automated license plate recognition systems, and 29
WHEREAS, on September 8, 2015, four (4) proposals were received and publicly 30
read, and 31
WHEREAS, City staff recommends awarding the bid to Selex-ES Inc., the 32
highest ranked bidder, and 33
Page 46 of 96
2
WHEREAS, the radar speed trailers will be regional assets of the Miami Urban 34
Area USAI, but will be maintained by the Miami Gardens Police Department, 35
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY 36
OF MIAMI GARDENS, FLORIDA AS FOLLOWS: 37
Section 1: ADOPTION OF REPRESENTATIONS: The foregoing Whereas 38
paragraphs are hereby ratified and confirmed as being true, and the same are hereby 39
made a specific part of this Resolution. 40
Section 2: AUTHORIZATION: The City Council of the City of Miami Gardens 41
hereby awards a bid to Selex-ES Inc., for the purchase and maintenance of automated 42
license plate recognition systems; authorizes the City Manager to negotiate and execute 43
an agreement, in the amount of One Hundred Nineteen Thousand, Nine Hundred 44
Ninety-Seven Dollars ($119,997.00), for this purpose; and further authorizes the City 45
Manager to issue purchase orders, on an as needed basis, for the purchase of 46
additional automated license plate recognition systems in accordance with RFP. No. 14-47
15-036. 48
Section 3: EFFECTIVE DATE: This Resolution shall take effect immediately 49
upon its final passage. 50
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MIAMI 51
GARDENS AT ITS REGULAR MEETING HELD ON ____________, 2015. 52
53
___________________________________ 54
OLIVER GILBERT, III, MAYOR 55
56 57 ATTEST: 58
59
60
__________________________________ 61
Page 47 of 96
3
RONETTA TAYLOR, MMC, CITY CLERK 62
63
PREPARED BY: SONJA KNIGHTON DICKENS, CITY ATTORNEY 64 65 SPONSORED BY: CAMERON D. BENSON, CITY MANAGER 66
67
Moved by: __________________ 68
69 VOTE: _________ 70 71
Mayor Oliver Gilbert , III ____ (Yes) ____ (No) 72
Vice Mayor Felicia Robinson ____ (Yes) ____ (No) 73
Councilwoman Lillie Q. Odom ____ (Yes) ____ (No) 74 Councilman David Williams Jr ____ (Yes) ____ (No) 75 Councilwoman Lisa C. Davis ____ (Yes) ____ (No) 76
Councilman Rodney Harris ____ (Yes) ____ (No) 77
Councilman Erhabor Ighodaro, Ph.D. ____ (Yes) ____ (No) 78
79
Page 48 of 96
RFP #: 8/7/15
Title:9/8/15
Agency:4
Project
Manager:9/29/2015
10/2/2015
Vendors Listed Alphabetically Address City
State - Country
Zone Zip
Major Police Supply 47 N. Dell Avenue Kenvil NJ 07847
NDI Recognition Systems 105 East SR 434 Winter Springs FL 32708
Selex-ES, Inc.205-H Creek Ridge Road Greensboro NC 27406
Vetted Security Solutions, LLC 1848 New Hampshire Avenue St. Petersburg FL 33703
9/29/2015
10/2/15
3
COMMENTS:
Date Created:
Date Updated:
Automated License Plate
Recognition
Police Department
Alfred Lewers
14-15-036
1
Recommendation of Ranking
Proposed Recommendation of
Ranking/Award Begin Date
Date Advertised:
Date Opened:
Number of Responses Received:
Rank
4
2
Exhibit - 1 Page 49 of 96
RFP No. 14-15-036
Automated License Plate Recognition
Item No. Description Est. Qty.
Major Police Supply
Kenvil, NJ
NDI Technologies, Inc.
Winter Springs, FL
Selex-ES
Brewster, NY
Vetted Security Solutions
St. Petersburg, FL
Unit cost Unit cost Unit cost Unit cost
1
ALPR Camera/ALPR Radar
Message Board Trailer 1 ea.$100,035.00 $29,900.00 $39,999.90 $29,360.40
2 Upgrade of Back Office Software 1 ea.$3,500.00 Included EOC INCL $1,125.00
3
Concurrent Web Base-Back
Office Software 1 ea.No bid Included EOC INCL $3,740.00
4
Comprehensive user training (up
to ten trainees) to include trailer
deployment, camera operation, hot list management, and back office functionality 1 hr.See #7 Included Included $125.00
5
Manufacturer Warranty (3 year
warranty)Per Yr.$2,500.00 $9,600.00 Included $1,600.00
6 Server Upgrades 1 ea.No bid N/A No bid No bid
7 Programing and Configuration 1 ea.$4,790.00 Included Included $4,250.00
Total $110,825.00 $39,500.00 $39,999.90 $40,200.40
Price Points Allocated 7.128355515 20 19.75004938 19.65154576
This is only a tabulation sheet and is not an indication of award or responsiveness.
* Major Police Supply Kenvil, NJ provided (Second Price option) $129,929.35
Date RFP Opened: September 8, 2015
RFP Submittals: 4
Declinations: 0
Tabulation Sheet
Purchasing Agent: Ellie Varona
Exhibit - 2 Page 50 of 96
City of Miami Gardens
Agenda Cover Memo
Council Meeting Date: November 10, 2015 Item Type:
(Enter X in box) Resolution Ordinance Other X
Fiscal Impact: (Enter X in box) Yes No Ordinance Reading: (Enter X in box) 1st Reading 2nd Reading X Public Hearing: (Enter X in box) Yes No Yes No X
Funding Source: Advertising Requirement: Yes No X
Contract/P.O. Required: Yes No RFP/RFQ/Bid #: (Enter #) X
Strategic Plan Related: Yes No Strategic Plan Priority Area: Enhance Organizational Bus. & Economic Dev
Public Safety Quality of Education Qual. of Life & City Image
Communication
Strategic Plan Obj./Strategy: N/A X
Sponsor Name: Cameron Benson,
City Manager, Department: Development Services
Short Title:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI
GARDENS, FLORIDA, APPROVING THE FINAL PLAT FOR “MAJORCA
ESTATES” SUBMITTED BY D.R. HORTON, INC., FOR THE PROPERTY
GENERALLY LOCATED AT NW 208TH STREET AND NW 9TH COURT, MORE PARTICULARLY DESCRIBED ON EXIBIT “A” ATTACHED HERETO ATTACHED HERETO; PROVIDING FOR THE ADOPTION OF
REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE.
Staff Summary:
Background
D.R. Horton, Inc., the applicant has obtained a Tentative Plat approval from Miami Dade County to plat
10.86 acres of vacant land generally located at NW 208th Street and NW 9th Court. The proposed
Item K-7) Consent Agenda
Resolution
Final Plat for Majorca Estates
Page 51 of 96
development is for fifty-one (51) townhomes. In compliance with Article VII-Plats, Subdivisions,
Excavations, Address Assignment, Section 34-209, of the City of Miami Gardens Land Development
Code; requires Final Plat approval be granted by the City prior to recordation by Miami-Dade County.
Current Situation
The Final Plat for “Majorca Estates” has been reviewed by Rafael R. Cabrera, P.S.M., Cabrera Consulting
Services, Inc., (Surveyor) through E. L. Waters and Company, LLC, Planning and Zoning Consultants for
the City and has been determined to be in compliance with Section 177.081(1), Florida Statues, and
Chapter 28, Subdivisions of the Miami-Dade County Code. Also, the Final Plat has been reviewed by E.L.
Waters and Company, LLC, the City’s Planning and Zoning Consultants for compliance with the City’s
Land Development Regulations.
After approval by the City Council is granted, the Final Plat shall be reviewed and approved by Miami-
Dade County Plat Committee and subsequently recorded in the Official Records of Miami-Dade County.
The Final Plat approval and subsequent recordation of the Final Plat by Miami-Dade County will
authorize the City to issue a final Certificate of Occupancy for the proposed residential townhome
development of the property.
Proposed Action:
It is recommended that the City Council approve the proposed Resolution to approve the Majorca
Estates Final Plat.
Attachments:
Attachment”A”- -Legal Description
Attachment “B”- Final Plat of “Majorca Estates”
Attachment “C”- Letter of Compliance from Surveyor
Page 52 of 96
RESOLUTION NO. 2015____ 1
2
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF 3 MIAMI GARDENS, FLORIDA, APPROVING THE FINAL PLAT 4 FOR “MAJORCA ESTATES” SUBMITTED BY D.R. HORTON, 5
INC., FOR THE PROPERTY GENERALLY LOCATED AT NW 6
208TH STREET AND NW 9TH COURT, MORE PARTICULARLY 7
DESCRIBED ON EXIBIT “A” ATTACHED HERETO ATTACHED 8 HERETO; PROVIDING FOR THE ADOPTION OF 9 REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. 10
11
WHEREAS, the Applicant, D.R. Horton, Inc., seeks approval of the Final Plat for 12
“Majorca Estates”, and 13
WHEREAS, the Applicant is proposing to develop fifty-one (51) townhomes, and 14
WHEREAS, the Final Plat has been reviewed by the City’s surveyor, and is in 15
compliance with Section 177.081(1) of the Florida Statutes and Chapter 28 of the 16
Miami-Dade County Code of Ordinances, and 17
WHEREAS, the City’s Planning and Zoning Department has reviewed the Final 18
Plat and finds that it is in compliance with Section 34-209 of the City’s Land 19
Development Code, 20
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY 21
OF MIAMI GARDENS, FLORIDA AS FOLLOWS: 22
Section 1: ADOPTION OF REPRESENTATIONS: The foregoing Whereas 23
paragraphs are hereby ratified and confirmed as being true, and the same are hereby 24
made a specific part of this Resolution. 25
Section 2: AUTHORIZATION: The City Council of the City of Miami Gardens 26
hereby approves the Final Plat for “Majorca Estates” submitted by D.R. Horton, Inc., for 27
the property generally located at NW 208th Street and NW 9th Court, more particularly 28
described on Exibit “A”. 29
Page 53 of 96
2
Section 3: EFFECTIVE DATE: This Resolution shall take effect immediately 30
upon its final passage. 31
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MIAMI 32
GARDENS AT ITS REGULAR MEETING HELD ON ____________, 2015. 33
34
___________________________________ 35
OLIVER GILBERT, III, MAYOR 36
37 38 ATTEST: 39
40
41
__________________________________ 42 RONETTA TAYLOR, MMC, CITY CLERK 43 44
45
PREPARED BY: SONJA KNIGHTON DICKENS, CITY ATTORNEY 46
47 48 SPONSORED BY: CAMERON D. BENSON, CITY MANAGER 49
50
Moved by: __________________ 51
52 VOTE: _________ 53 54
Mayor Oliver Gilbert , III ____ (Yes) ____ (No) 55
Vice Mayor Felicia Robinson ____ (Yes) ____ (No) 56
Councilwoman Lillie Q. Odom ____ (Yes) ____ (No) 57 Councilman David Williams Jr ____ (Yes) ____ (No) 58 Councilwoman Lisa C. Davis ____ (Yes) ____ (No) 59
Councilman Rodney Harris ____ (Yes) ____ (No) 60
Councilman Erhabor Ighodaro, Ph.D. ____ (Yes) ____ (No) 61
62
Page 54 of 96
Page 55 of 96
Page 56 of 96
Page 57 of 96
Page 58 of 96
Page 59 of 96
Page 60 of 96
Page 61 of 96
Page 62 of 96
Page 63 of 96
Page 64 of 96
Page 65 of 96
Page 66 of 96
Page 67 of 96
Page 68 of 96
Page 69 of 96
Page 70 of 96
Page 71 of 96
Page 72 of 96
City of Miami Gardens
Agenda Cover Memo
Council Meeting Date: November 10, 2015 Item Type: (Enter X in box)
Resolution Ordinance Other
X
Fiscal Impact: (Enter X in box)
Yes No Ordinance Reading: (Enter X in box) 1st Reading 2nd Reading X Public Hearing:
(Enter X in box)
Yes No Yes No
X
Funding Source:
CITT Advertising Requirement:
(Enter X in box)
Yes No
X
Contract/P.O. Required:
(Enter X in box)
Yes No RFP/RFQ/Bid #: Bid No.2014-006 Jointly with City of Margate X
Sponsor Name
Cameron Benson,
City Manager
Department: Public Works
Short Title:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI
GARDENS, FLORIDA, AWARDING A BID TO PAVEMENT
TECHNOLOGY, INC., FOR ASPHALT SURFACE PRESERVATION FOR
FISCAL YEAR 2016; AUTHORIZING THE CITY MANAGER TO ISSUE PURCHASE ORDERS, IN AN AMOUNT NOT EXCEED ONE HUNDRED THOUSAND DOLLARS ($100,000.00), FOR THIS PURPOSE;
PROVIDING FOR THE ADOPTION OF REPRESENTATIONS;
PROVIDING FOR AN EFFECTIVE DATE.
Staff Summary:
The City of Miami Gardens began receiving its share from the People’s Transportation Plan (PTP)
proceeds in the Fiscal Year 2012/13. Thereafter, the City began a resurfacing program throughout the
City to address the aging roadway infrastructure in our neighborhoods. Generally, there has been little
regard in the Public Works industry for pavement management techniques. The usual approach has
been to resurface or reconstruct the road; which cost millions of dollars, with no preventative
maintenance program. Early preventive maintenance is less costly and extends the useful life of
pavement. Road resurfacing and/or road reconstruction are usually the last resort. They can cost many
times more compared to the cost of preventive maintenance; especially, considering that the aging of
the asphalt begins immediately after it is laid.
Item K-8) Consent Agenda
Resolution
Bid Award/ Pavement Technology, Inc.
Page 73 of 96
The Public Works Department has worked diligently to implement a comprehensive pavement
management program that addresses all stages of the useful life of the asphalted roads in the City. The
benefits of a pavement preventive maintenance program are:
• Save taxpayers’ dollars
• Extend the useful life of the pavement
• Minimize roadway construction projects resulting in less neighborhood disruption
• Provide a smother riding surface
• Allow for dollars saved to be shifted to new projects
Some of the common methods used for pavement preventive maintenance are spray applied sealers,
rejuvenators, micro surfacing, etc. Traditionally these treatments are applied to pavement to arrest
pitting and raveling, reduce shrinkage tendencies, decrease permeability, and to rejuvenate the
properties of the existing asphalt. Rejuvenators and sealers are designed to penetrate into the existing
asphalt and improve its existing chemical properties. The decision, as to which product to use and
where, is dependent upon the age and existing condition of the pavement. For example, rejuvenators, a
colorless substance, is applied to asphalt pavement while the road is in good condition. One application
alone can extend the useful life of a road several years.
On March 18, 2014, Bid No. 2014-006 – “Asphalt Rejuvenation Project” was issued jointly by the City of
Miami Gardens and the City of Margate acting as the lead agent, requesting bids to provide asphalt
surface preservation with an asphalt rejuvenating agent. In October 8th, 2014, the City Council approved
Resolution #2014-174-2153 (Exhibit A) authorizing the City Manager to issue purchase order in
accordance with City of Margate contract, to Pavement Technology Inc., to provide asphalt surface
preservation with an asphalt rejuvenating agent for an amount not to exceed $100,000 for fiscal year
2015. The aforementioned contract was executed for a period of two (2) years (Exhibit B).
The Public Works Department has allocated $100,000 for fiscal year 2016 to apply an asphalt
rejuvenator to the following locations:
Venetian Gardens neighborhood from NW 37th AVE to NW 42nd AVE South of NW 167 ST
NW 7th AVE between Miami Gardens Drive and NW 199 ST
Andover and Coconut Cay Neighborhoods located west of NW 2nd AVE
Fiscal Impact
Since the City received additional funding from CDBG to fund the Vista Verde project, there is available
fund in the 10-41-05-541-630-00 line item to fund this project.
Proposed Action:
It is recommended that the City Council approve the attached resolution authorizing the City Manager
to issue purchase orders in accordance with City of Margate contract, to Pavement Technology Inc., to
Page 74 of 96
provide asphalt surface preservation with an asphalt rejuvenating agent for an amount not to exceed
$100,000 for fiscal year 2016.
Attachment:
Exhibit A: Resolution #2014-174-2153
Exhibit B: City of Margate Resolution #12-481
Page 75 of 96
RESOLUTION NO. 2015____ 1
2
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF 3 MIAMI GARDENS, FLORIDA, AWARDING A BID TO PAVEMENT 4 TECHNOLOGY, INC., FOR ASPHALT SURFACE 5
PRESERVATION FOR FISCAL YEAR 2016; AUTHORIZING THE 6
CITY MANAGER TO ISSUE PURCHASE ORDERS, IN AN 7
AMOUNT NOT EXCEED ONE HUNDRED THOUSAND DOLLARS 8 ($100,000.00), FOR THIS PURPOSE; PROVIDING FOR THE 9 ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN 10
EFFECTIVE DATE. 11
12
WHEREAS, to increase the longevity of resurfaced roadway pavements, the City 13
and the City of Margate, acting as the lead agent, issued ITB No. 2014-006, for asphalt 14
surface preservation with an asphalt rejuvenating agent, and 15
WHEREAS, City staff recommends awarding a bid to Pavement Technology, Inc. 16
for asphalt surface preservation, in an amount not to exceed One Hundred Thousand 17
Dollars ($100,000.00) for fiscal year 2016, and 18
WHEREAS, CDBG funding is available for this purpose and money has been 19
allocated in the Public Works Department budget for this purpose, 20
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY 21
OF MIAMI GARDENS, FLORIDA AS FOLLOWS: 22
Section 1: ADOPTION OF REPRESENTATIONS: The foregoing Whereas 23
paragraphs are hereby ratified and confirmed as being true, and the same are hereby 24
made a specific part of this Resolution. 25
Section 2: AUTHORIZATION: The City Council of the City of Miami Gardens 26
hereby awards a bid to Pavement Technology, Inc., for asphalt surface preservation for 27
fiscal year 2016; and authorizes the City Manager to issue purchase orders, in an 28
amount not exceed One Hundred Thousand Dollars ($100,000.00), for this purpose. 29
Section 3: EFFECTIVE DATE: This Resolution shall take effect immediately 30
upon its final passage. 31
Page 76 of 96
2
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MIAMI 32
GARDENS AT ITS REGULAR MEETING HELD ON ____________, 2015. 33
34
___________________________________ 35
OLIVER GILBERT, III, MAYOR 36 37 38
39
ATTEST: 40
41 42 __________________________________ 43
RONETTA TAYLOR, MMC, CITY CLERK 44
45
46 PREPARED BY: SONJA KNIGHTON DICKENS, ESQ., CITY ATTORNEY 47 48
49
SPONSORED BY: CAMERON D. BENSON, CITY MANAGER 50
51 Moved by: __________________ 52 53
VOTE: _________ 54
55
Mayor Oliver Gilbert , III ____ (Yes) ____ (No) 56 Vice Mayor Felicia Robinson ____ (Yes) ____ (No) 57 Councilwoman Lillie Q. Odom ____ (Yes) ____ (No) 58
Councilman David Williams Jr ____ (Yes) ____ (No) 59
Councilwoman Lisa C. Davis ____ (Yes) ____ (No) 60
Councilman Rodney Harris ____ (Yes) ____ (No) 61 Councilman Erhabor Ighodaro, Ph.D. ____ (Yes) ____ (No) 62
63
Page 77 of 96
EXHIBIT BPage 78 of 96
Page 79 of 96
Page 80 of 96
Page 81 of 96
Page 82 of 96
Page 83 of 96
Page 84 of 96
Page 85 of 96
EXHIBIT APage 86 of 96
Page 87 of 96
18605 NW 27th Avenue
Miami Gardens, FL 33056
City of Miami Gardens
Agenda Cover Memo
Council Meeting Date: November 10, 2015 Item Type: (Enter X in box)
Resolution Ordinance Other
X
Fiscal Impact: (Enter X in box)
Yes No Ordinance Reading: (Enter X in box) 1st Reading 2nd Reading
X Public Hearing:
(Enter X in box)
Yes No Yes No
X
Funding Source:
General Fund Advertising Requirement:
(Enter X in box)
Yes No
X
Contract/P.O. Required:
(Enter X in box)
Yes No RFP/RFQ/Bid #: Renewal of CY 2015 service
contract X
Strategic Plan Related (Enter X in box) Yes No Strategic Plan Priority Area:
Enhance Organizational Bus. & Economic Dev Public Safety Quality of Education
Qual. of Life & City Image Communications
Strategic Plan Obj./Strategy: (list the specific objective/strategy this item will address) X
Sponsor Name Cameron Benson, City Manager Department: Human Resources
Short Title:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING A RENEWAL OF INSURANCE AGREEMENT WITH HUMANA INSURANCE COMPANY FOR DENTAL
AND VISION INSURANCE; PROVIDING FOR INSTRUCTIONS TO THE
CITY CLERK; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE.
Staff Summary:
Background
In July 2013, an RFP was prepared in accordance with Florida Statute 112.08 Group
insurance for public officers, employees, and certain volunteers; physical examinations.
The RFP 12‐13‐045 – Fully Insured Group Medical and Prescription, Dental, Life and AD&D
and Vision Insurance was posted on July 26, 2013. A broadcast notice was sent to 1,400
Item K-9) Consent Agenda
Resolution
Agreement Renewal w/ Humana Insurance
Page 88 of 96
vendors. Fifty‐three proposals were requested. Twenty‐one proposals were received and
publically read.
After oral interviews were conducted, Humana, with Gehring Group as the agent/broker, was
recommended as the 2014 dental and vision provider.
On September 11, 2013, City Council awarded dental and vision insurance benefits to Humana
Insurance Company and The Gehring Group, Inc., as agent/broker.
Humana provided a 2 year rate guarantee with a not to exceed 6% rate cap for the 3rd year.
Current Situation
The City’s Group Dental, Life and Vision Insurance coverage expires 12/31/2015. Humana
proposed a 0% rate increase to our current 2015 in‐force rates and current benefits to renew
the City’s Group Employee Vision and Dental Insurance for Calendar Year 2016.
Analysis
Of the 423 eligible employees and retirees 403 are currently enrolled under the City’s Group
Dental DHMO and PPO insurance plans. 338 employees are currently enrolled under the
City’s Vision insurance plan.
The table below provides an analysis of the Humana proposal to renew the City’s Group
Dental and Vision Insurance Coverage for Calendar Year 2016.
Current and renewal dental rates
City of Miami Gardens Group 673754
Renewal date: January 1, 2016
Plan description Coverage type Enrollment Current rate Monthly
premium Renewal
rate Monthly
premium
Plan 1 Custom
Traditional Preferred INFS Vol, 100/80/50;
periodontics/endodontics in Basic,
$2000 annual maximum; $50 deductible;
deductible waived on preventive; child only
orthodontia with $2000 lifetime maximum,
extended annual max, oral surgery rider
Employee
Employee + 1
Family
44 $30.65 $1,349 $30.65 $1,349
24 $61.54 $1,477 $61.54 $1,477
24 $108.69 $2,609 $108.69 $2,765
Total 92 $5,434 $5,591
Plan 2
FL Vol DHMO/Prepaid HS205 Adult/Child Ortho
Employee
Employee + 1
Family
144 $10.59 $1,525 $10.59 $1,525
64 $20.95 $1,341 $20.95 $1,341
89 $41.38 $3,683 $41.38 $3,904
Total 297 $6,549 $6,770
Page 89 of 96
City of Miami Gardens
Group 673754
Renewal date: January 1, 2016
Current and renewal vision rates Renewal rates guaranteed through: December 31, 2016
Plan description Coverage type Enrollment Current rate Monthly
premium Renewal
rate Monthly
premium
Plan 1
Custom VCP, $4/$10 In Network Exam/Material
Copay, $35 In Network Frame Allowance, $119
In Network Contact Lens Allowance, 12/12/12
Exam/Lens or Contact Lens/Frame Frequency
Limitation
Employee
Employee + One
Family
165 $4.94 $815 $4.94 $815
68 $8.92 $607 $8.92 $607
96 $14.70 $1,411 $14.70 $1,494
Total 329 $2,833 $2,916
Proposed Action:
For the City Council to renew Humana as the City’s carrier for Group Employee Dental and Vision
Insurance for Calendar Year 2016.
Attachment:
None.
Page 90 of 96
RESOLUTION NO. 2015____ 1
2
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF 3 MIAMI GARDENS, FLORIDA, AUTHORIZING A RENEWAL OF 4 THE AGREEMENT WITH HUMANA INSURANCE COMPANY FOR 5
DENTAL AND VISION INSURANCE; PROVIDING FOR THE 6
ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN 7
EFFECTIVE DATE. 8 9 WHEREAS, in 2013, the City issued a formal RFP for employee health, dental, 10
vision and life insurance, and 11
WHEREAS, the City Council awarded the bid for dental and vision insurance to 12
Humana Insurance Company (“Humana”), and 13
WHEREAS, the City's current group insurance coverage with Humana will expire 14
on December 31, 2015, and 15
WHEREAS, the terms of the Agreement authorizes a renewal, and 16
WHEREAS, Humana proposes a zero percent rate increase for the 2016 17
calendar year, and 18
Whereas, City staff recommends that the City Council authorizes the City 19
Manager to renew the Agreement with Humana Insurance Company for dental and 20
vision insurance, 21
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY 22
OF MIAMI GARDENS, FLORIDA AS FOLLOWS: 23
Section 1: ADOPTION OF REPRESENTATIONS: The foregoing Whereas 24
paragraphs are hereby ratified and confirmed as being true, and the same are hereby 25
made a specific part of this Resolution. 26
Section 2: AUTHORIZATION: The City Council of the City of Miami Gardens 27
hereby authorizes a renewal of the Agreement with Humana Insurance Company for 28
dental and vision insurance. 29
Page 91 of 96
2
Section 3: EFFECTIVE DATE: This Resolution shall take effect immediately 30
upon its final passage. 31
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MIAMI 32
GARDENS AT ITS REGULAR MEETING HELD ON ____________, 2015. 33
34
___________________________________ 35
OLIVER GILBERT, III, MAYOR 36
37 38 ATTEST: 39
40
41
__________________________________ 42 RONETTA TAYLOR, MMC, CITY CLERK 43 44
45
PREPARED BY: SONJA KNIGHTON DICKENS, CITY ATTORNEY 46
47 48 SPONSORED BY: CAMERON D. BENSON, CITY MANAGER 49
50
Moved by: __________________ 51
52 VOTE: _________ 53 54
Mayor Oliver Gilbert , III ____ (Yes) ____ (No) 55
Vice Mayor Felicia Robinson ____ (Yes) ____ (No) 56
Councilwoman Lillie Q. Odom ____ (Yes) ____ (No) 57 Councilman David Williams Jr ____ (Yes) ____ (No) 58 Councilwoman Lisa C. Davis ____ (Yes) ____ (No) 59
Councilman Rodney Harris ____ (Yes) ____ (No) 60
Councilman Erhabor Ighodaro, Ph.D. ____ (Yes) ____ (No) 61
62
Page 92 of 96
18605 NW 27th Avenue
Miami Gardens, FL 33056
City of Miami Gardens
Agenda Cover Memo
Council Meeting Date: November 10, 2015 Item Type: (Enter X in box)
Resolution Ordinance Other
X
Fiscal Impact:
(Enter X in box)
Yes No Ordinance Reading:
(Enter X in box)
1st Reading 2nd Reading
X Public Hearing:
(Enter X in box)
Yes No Yes No
X
Funding Source:
Advertising Requirement:
(Enter X in box)
Yes No
X
Contract/P.O. Required:
(Enter X in box)
Yes No RFP/RFQ/Bid #:
N/A X
Strategic Plan Related
(Enter X in box)
Yes No Strategic Plan Priority Area:
Enhance Organizational Bus. & Economic Dev Public Safety
Quality of Education Qual. of Life & City Image Communication
Strategic Plan Obj./Strategy: (list the
specific objective/strategy this item will address)
Sponsor Name Cameron Benson, City Manager Department: Office of the City Manager
Short Title:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI
GARDENS, FLORIDA, AUTHORIZING THE CITY MANAGER TO
IMPLEMENT AN ALTERNATIVE WORK SCHEDULE; PROVIDING FOR
THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE.
Staff Summary:
Background
Cost cutting measures coupled with productivity gains continue to be a priority for this Administration.
During the last two years, we have studied the potential of an alternative work schedule. The proposed
schedule would be a 4-10 work schedule in which the affected employees work 4 10-hour days each
week of the pay period. Each Friday, all administrative offices in the City Hall complex and Public Works
Department will be closed. Working hours for the City Hall administrative offices and Public Works
Item K-10) Consent Agenda
Resolution
Alternative Work Schedule
Page 93 of 96
offices would be 7:00 a.m. – 7:00 p.m., Monday through Thursday. Studies show alternative work
schedules facilitate growth in employee morale which is an important priority in addition to productivity
enhancements and cost cutting. Additionally, members of the public will have an increase of fifteen (15)
hours a week to handle business in the City, especially in the Building Department. This is critical
considering the anticipated exponenetial growth in requirements for building permits and other
development related requests. We are estimating a conservative savings of $31,458 annually through
reductions in energy consumption and water usage. We anticipate additional savings in fuel
consumption and other building related operating expenses which are not measurable at this time.
Additionally, we anticipate a reduction in Personal Time Off utilization since a 4-10 work schedule would
allow employees the option of scheduling appointments on Fridays. With a traditional work schedule,
these appointments would normally require time off during working hours. The Administration is
proposing to implement this 4-10 work schedule effective January 4, 2016. Over the next 60 days, prior
to implementation, all Departments will address scheduling requirements to ensure a smooth transition.
We have also prepared a memorandum to notify employees so they may plan accordingly. Additionally,
a document has been prepared for the public to notify them of the enhanced business hours.
Fiscal Impact
With the implementation of the Alternative Work Schedule, staff is projecting an annual savings of
approximately $31,458.
Proposed Action:
Implement an alternative work schedule and business hours for the City of Miami Gardens.
Attachment:
Page 94 of 96
RESOLUTION NO. 2015____ 1
2
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF 3 MIAMI GARDENS, FLORIDA, AUTHORIZING THE CITY 4 MANAGER TO IMPLEMENT AN ALTERNATIVE WORK 5
SCHEDULE; PROVIDING FOR THE ADOPTION OF 6
REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. 7
8 WHEREAS, City staff studied the potential for an alternative operating schedule 9
at City Hall to increase productivity and decrease costs, and 10
WHEREAS, beginning on January 4, 2016, the City Manager proposes an 11
alternative work schedule for the administrative offices at City Hall, and 12
WHEREAS, under the new schedule, City Hall will be open for business on 13
Monday through Thursday, from 7 a.m. to 7 p.m. each week, and 14
WHEREAS, the public will benefit from the alternative schedule with increased 15
business hours at City Hall, and 16
WHEREAS, City employees will work an alternative schedule of four days per 17
week, 10 hours per day, and 18
WHEREAS, in addition, City staff estimates a savings of Thirty One Thousand, 19
Four Hundred Fifty-Eight Dollars ($31,458.00) annually through reductions in energy 20
consumption and water usage at City Hall, 21
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY 22
OF MIAMI GARDENS, FLORIDA AS FOLLOWS: 23
Section 1: ADOPTION OF REPRESENTATIONS: The foregoing Whereas 24
paragraphs are hereby ratified and confirmed as being true, and the same are hereby 25
made a specific part of this Resolution. 26
Section 2: AUTHORIZATION: The City Council of the City of Miami Gardens 27
hereby authorizes the City Manager to implement an alternative work schedule as 28
outlined herein. 29
Page 95 of 96
2
Section 3: EFFECTIVE DATE: This Resolution shall take effect immediately 30
upon its final passage. 31
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MIAMI 32
GARDENS AT ITS REGULAR MEETING HELD ON ____________, 2015. 33
34
___________________________________ 35
OLIVER GILBERT, III, MAYOR 36
37 38 ATTEST: 39
40
41
__________________________________ 42 RONETTA TAYLOR, MMC, CITY CLERK 43 44
45
PREPARED BY: SONJA KNIGHTON DICKENS, CITY ATTORNEY 46
47 48 SPONSORED BY: CAMERON D. BENSON, CITY MANAGER 49
50
Moved by: __________________ 51
52 VOTE: _________ 53 54
Mayor Oliver Gilbert , III ____ (Yes) ____ (No) 55
Vice Mayor Felicia Robinson ____ (Yes) ____ (No) 56
Councilwoman Lillie Q. Odom ____ (Yes) ____ (No) 57 Councilman David Williams Jr ____ (Yes) ____ (No) 58 Councilwoman Lisa C. Davis ____ (Yes) ____ (No) 59
Councilman Rodney Harris ____ (Yes) ____ (No) 60
Councilman Erhabor Ighodaro, Ph.D. ____ (Yes) ____ (No) 61
62
Page 96 of 96