HomeMy WebLinkAboutApril 13, 2016 City Council AgendaApril 13, 2016 City Council Agenda Page 1
CITY OF MIAMI GARDENS
CITY COUNCIL MEETING AGENDA
Meeting Date: April 13, 2016 Miami Gardens, Florida 33056 Next Regular Meeting Date: April 27, 2016 Phone: (305) 914-9010 Fax: (305) 914-9033
Website: www.miamigardens-fl.gov Time: 7:00 p.m.
Mayor Oliver Gilbert Vice Mayor Felicia Robinson Councilman Rodney Harris Councilwoman Lisa C. Davis Councilman David Williams Jr. Councilwoman Lillie Q. Odom Councilman Erhabor Ighodaro, Ph.D. City Manager Cameron Benson
City Attorney Sonja K. Dickens, Esq. City Clerk Ronetta Taylor, MMC
Article VII of the Miami Gardens Code entitled, “Lobbyist” requires that all
lobbyists before engaging in any lobbying activities to register with the City
Clerk and pay a one-time annual fee of $250.00. This applies to all persons
who are retained (whether paid or not) to represent a business entity or
organization to influence “City” action. “City” action is broadly described to
include the ranking and selection of professional consultants, and virtually all-
legislative, quasi-judicial and administrative action. All not-for-profit
organizations, local chamber and merchant groups, homeowner associations, or trade associations and unions must also register however an annual fee is not required.
(A) CALL TO ORDER/ROLL CALL
(B) INVOCATION
(C) PLEDGE OF ALLEGIANCE
(D) APPROVAL OF MINUTES
D-1) Regular City Council Minutes – March 23, 2016
(E) ORDER OF BUSINESS (Items to be pulled from Consent Agenda at this time)
(F) SPECIAL PRESENTATIONS (5 minutes each)
F-1) Mayor Gilbert - National Public Works Week
F-2) Councilwoman Lisa C. Davis – Florida National University (G) PUBLIC COMMENTS (2 minutes each)
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April 13, 2016 City Council Agenda Page 2
(H) ORDINANCE(S) FOR FIRST READING:
None
(I) ORDINANCE(S) FOR SECOND READING/PUBLIC HEARING(S)
None
(J) RESOLUTION(S)/PUBLIC HEARING(S) None
(K) CONSENT AGENDA:
K-1) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MIAMI GARDENS, FLORIDA, APPROVING THE 2017 JAZZ IN
THE GARDENS EVENT; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ALL CONTRACTS AND TO RETAIN CONSULTANTS, AS MAY BE NECESSARY AND APPROPRIATE FOR THE PRODUCTION OF THE TWELFTH
ANNUAL JAZZ IN THE GARDENS EVENT TO BE HELD IN
MARCH 2017; PROVIDING FOR A WAIVER OF BID PROCEDURES FOR PURCHASES MADE IN CONNECTION WITH THE EVENT; AUTHORIZING THE CITY MANAGER TO
EXCEED HIS PURCHASING AUTHORITY AS MAY BE
NECESSARY FOR THE EVENT; PROVIDING FOR THE
ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. (SPONSORED BY MAYOR OLIVER GILBET)
K-2) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MIAMI GARDENS, FLORIDA AUTHORIZING A RENTAL FEE WAIVER FOR THE AMERICAN CANCER SOCIETY FOR USE OF THE BETTY T. FERGUSON RECREATIONAL COMPLEX
FOR THE RELAY FOR LIFE OF MIAMI GARDENS;
PROVIDING FOR THE ADOPTION OF REPRESENTATIONS;
PROVIDING AN EFFECTIVE DATE. (SPONSORED BY MAYOR OLIVER GILBERT)
K-3) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MIAMI GARDENS, FLORIDA, ACKNOWLEDGING
COUNCILMAN DAVID WILLIAMS JR’S APPOINTMENT OF SANDRA MCDOWELL TO THE ELDERLY AFFAIRS ADVISORY COMMITTEE FOR A TWO (2) YEAR TERM; PROVIDING FOR
THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN
EFFECTIVE DATE. (SPONSORED BY COUNCILMAN DAVID
WILLIAMS JR.,)
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April 13, 2016 City Council Agenda Page 3
K-4) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MIAMI GARDENS, FLORIDA, ACKNOWLEDGING
COUNCILMAN RODNEY HARRIS’ APPOINTMENT OF ELLISE M. PEYTON TO THE COMMISSION FOR WOMEN ADVISORY COMMITTEE FOR A TERM THAT WILL COINCIDE WITH THE TERM OF COUNCILMAN HARRIS; PROVIDING FOR THE
ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN
EFFECTIVE DATE. (SPONSORED BY COUNCILMAN RODNEY HARRIS) K-5) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MIAMI GARDENS, FLORIDA, AUTHORIZING THE CITY
MANAGER TO TERMINATE THE AGREEMENT WITH MIDTOWN TOWING OF MIAMI, INC. FOR TOWING AND STORAGE OF VEHICLES; AUTHORIZING THE CITY MANAGER TO NEGOTIATE WITH MAGIC TOWING AND
RECOVERY, INC., THE SECOND RANKED FIRM; PROVIDING
FOR FURTHER DIRECTIONS TO THE CITY MANAGER; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. (SPONSORED BY THE CITY MANAGER *PDF
K-6) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE CITY MANAGER TO EXECUTE AN EXTENSION OF THAT CERTAIN AGREEMENT WITH NATIONAL CORE SERVICES CORP D/B/A
GROUNDS GROUP LANDSCAPING; PROVIDING FOR THE
ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. (SPONSORED BY THE CITY MANAGER) K-7) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MIAMI GARDENS, FLORIDA, AUTHORIZING THE RENEWAL
OF THAT CERTAIN AGREEMENT WITH KIMLEY-HORN & ASSOCIATES, INC., FOR CIVIL AND TRAFFIC ENGINEERING SERVICES; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE.
(SPONSORED BY THE CITY MANAGER)
K-8) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE RENEWAL OF THAT CERTAIN AGREEMENT WITH SGM ENGINEERING,
INC., FOR ELECTRICAL, AND MECHANICAL ENGINEERING
SERVICES; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. (SPONSORED BY THE CITY MANAGER)
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April 13, 2016 City Council Agenda Page 4
K-9) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MIAMI GARDENS, FLORIDA, AUTHORIZING THE RENEWAL
OF THAT CERTAIN AGREEMENT WITH TRC, LLC, FOR STRUCTURAL ENGINEERING SERVICES; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. (SPONSORED BY THE CITY MANAGER)
K-10) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE RENEWAL OF THAT CERTAIN AGREEMENT WITH CPZ ARCHITECTS, INC., FOR ARCHITECTURAL SERVICES; PROVIDING FOR
THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN
EFFECTIVE DATE. (SPONSORED BY THE CITY MANAGER) K-11) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE RENEWAL
OF THAT CERTAIN AGREEMENT WITH CRAVEN THOMPSON
& ASSOCIATES, INC., FOR CIVIL ENGINEERING, GIS AND SURVEY SERVICES; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. (SPONSORED BY THE CITY MANAGER)
K-12) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE RENEWAL OF THAT CERTAIN AGREEMENT WITH CSA CENTRAL, INC., FOR ENGINEERING SERVICES; PROVIDING FOR THE
ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN
EFFECTIVE DATE (SPONSORED BY THE CITY MANAGER) K-13) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE RENEWAL
OF THAT CERTAIN AGREEMENT WITH ACAI ASSOCIATES,
INC., FOR ARCHITECTURAL DESIGN, ELECTRICAL, MECHANICAL AND STRUCTURAL ENGINEERING SERVICES; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. (SPONSORED BY THE
CITY MANAGER)
K-14) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE RENEWAL OF THAT CERTAIN AGREEMENT WITH BERMELLO AJAMIL
& PARTNERS, INC. FOR ARCHITECTURAL, LANDSCAPE
ARCHITECT, AND CONSTRUCTION ENGINEERING SERVICES; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE.
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April 13, 2016 City Council Agenda Page 5
(SPONSORED BY THE CITY MANAGER)
K-15) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MIAMI GARDENS, FLORIDA, AUTHORIZING THE RENEWAL OF THAT CERTAIN AGREEMENT WITH CALVIN, GIORDANO & ASSOCIATES, INC. FOR CIVIL ENGINEERING, LANDSCAPE ARCHITECTURAL, CONSTRUCTION ENGINEERING
PLANNING, SURVEY, TRAFFIC ENGINEERING, AND OTHER
ENGINEERING SERVICES; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. (SPONSORED BY THE CITY MANAGER)
K-16) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MIAMI GARDENS, FLORIDA, AUTHORIZING THE RENEWAL OF THAT CERTAIN AGREEMENT WITH CHEN MOORE & ASSOCIATES, INC., FOR GIS SERVICES; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN
EFFECTIVE DATE. (SPONSORED BY THE CITY MANAGER)
K-17) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, ADOPTING THE 2016-2019 LOCAL HOUSING ASSISTANCE PLAN, ATTACHED HERETO
AS EXHIBIT “A”; AUTHORIZING THE CITY MANAGER TO
SUBMIT THE PLAN TO THE FLORIDA HOUSING FINANCE CORPORATION; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. (SPONSORED BY THE CITY MANAGER)
K-18) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE RENEWAL OF THAT CERTAIN AGREEMENT WITH E.L. WATERS AND COMPANY, LLC., FOR PLANNING AND ZONING FOR A ONE
YEAR PERIOD NUNC PRO TUNC TO JANUARY 14, 2016;
PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. (SPONSORED BY THE CITY MANAGER)
K-19) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MIAMI GARDENS, FLORIDA, ADOPTING THE 2015 MIAMI-DADE COUNTY LOCAL MITIGATION STRATEGY AND AUTHORIZING THE CITY MANAGER TO IDENTIFY AND PRIORITIZE HAZARD MITIGATION GRANT PROGRAM
PROJECTS TO BECOME A PART OF THE LOCAL AND
STATEWIDE HAZARD MITIGATION STRATEGY; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. (SPONSORED BY THE CITY
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April 13, 2016 City Council Agenda Page 6
MANAGER)
K-20) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MIAMI GARDENS, FLORIDA, AUTHORIZING THE RENEWAL OF THAT CERTAIN AGREEMENT WITH KEITH AND SCHNARS, P.A. FOR CIVIL ENGINEERING SERVICES; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS;
PROVIDING FOR AN EFFECTIVE DATE. (SPONSORED BY THE
CITY MANAGER) K-21) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AWARDING A BID TO WEST
CONSTRUCTION INC., FOR THE DESIGN AND
CONSTRUCTION OF IMPROVEMENTS AT BUNCHE PARK; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE AN AGREEMENT FOR THIS PURPOSE; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING
FOR AN EFFECTIVE DATE. (SPONSORED BY THE CITY
MANAGER) (L) RESOLUTION(S)
None
QUASI-JUDICIAL ZONING HEARINGS:
(M) ORDINANCES ON FOR FIRST READING(S):
None
(N) ORDINANCES ON FOR SECOND READING/PUBLIC HEARING(S)
None
(O) RESOLUTION(S)/PUBLIC HEARING(S)
None
(P) REPORTS OF CITY MANAGER/CITY ATTORNEY/CITY CLERK
(Q) REPORTS OF MAYOR AND COUNCIL MEMBERS (R) WRITTEN REQUESTS, PETITIONS & OTHER WRITTEN
COMMUNICATIONS FROM THE PUBLIC (S) ADJOURNMENT
IN ACCORDANCE WITH THE AMERICAN WITH DISABILITIES ACT OF 1990, ALL PERSONS WHO ARE DISABLED
AND WHO NEED SPECIAL ACCOMMODATIONS TO PARTICIPATE IN THIS MEETING BECAUSE OF THAT
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April 13, 2016 City Council Agenda Page 7
DISABILITY SHOULD CONTACT RONETTA TAYLOR, MMC, CITY CLERK (305) 622-8000 EXT. 2830, NO LATER THAN 48 HOURS PRIOR TO SUCH PROCEEDINGS. TDD NUMBER 1-800-955-8771.
ANYONE WISHING TO OBTAIN A COPY OF ANY AGENDA ITEM MAY CONTACT RONETTA TAYLOR, MMC, CITY CLERK (305) 914-9010 EXT. 2830. THE ENTIRE AGENDA PACKET CAN ALSO BE FOUND ON THE CITY’S WEBSITE AT www.miamigardens-fl.gov.
ANYONE WISHING TO APPEAL ANY DECISION MADE BY THE CITY OF MIAMI GARDENS WITH RESPECT TO ANY MATTER CONSIDERED AT SUCH MEETING OR HEARING WILL NEED A RECORD OF THE PROCEEDINGS
AND, FOR SUCH PURPOSE, MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED.
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18605 NW 27th Avenue Miami Gardens, Florida 33056
City of Miami Gardens
Agenda Cover Memo
Council Meeting Date: April 13, 2016 Item Type:
(Enter X in box)
Resolution Ordinance Other
X
Fiscal Impact: (Enter X in box) Yes No Ordinance Reading: (Enter X in box) 1st Reading 2nd Reading
X Public Hearing:
(Enter X in box)
Yes No Yes No
X
Funding Source: General Fund-
Media & Events
Advertising Requirement:
(Enter X in box)
Yes No
X
Contract/P.O. Required:
(Enter X in box)
Yes No RFP/RFQ/Bid #:
NA X
Strategic Plan Related (Enter X in box) Yes No Strategic Plan Priority Area:
Enhance Organizational Bus. & Economic Dev Public Safety Quality of Education
Qual. of Life & City Image X Communications
Strategic Plan Obj./Strategy: (list thespecific objective/strategy this item will address)X
Sponsor Name Oliver Gilbert, Mayor
Department: Media & Events
Short Title:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, APPROVING A 2017 JAZZ IN THE GARDENS EVENT; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ALL
CONTRACTS AND TO RETAIN CONSULTANTS, AS MAY BE NECESSARY
AND APPROPRIATE, FOR THE PRODUCTION OF THE TWELFTH ANNUAL JAZZ IN THE GARDENS EVENT TO BE HELD IN MARCH 2017; PROVIDING FOR A WAIVER OF BID PROCEDURES FOR PURCHASES MADE IN CONNECTION WITH THE EVENT; AUTHORIZING THE CITY MANAGER TO
EXCEED HIS PURCHASING AUTHORITY AS MAY BE NECESSARY FOR THE
EVENT; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING AN EFFECTIVE DATE.
Staff Summary:
This music festival, held at Sun Life Stadium, is not just a concert; it is a high-class event that has put the
Item K-1) Consent Agenda
Resolution
Jazz in the Gardens 2017
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City of Miami Gardens on the map as a thriving City and destination, showcasing its people, community,
and businesses.
The Jazz in the Gardens music festival has become one of the premiere spring events in the southeastern
region of the United States. Based on the overwhelming response received in past years, the City has
strategically positioned Jazz in the Gardens as a national event, rapidly gaining increased recognition and
visibility. To capitalize on this momentum, staff would like to begin planning for the 2017 event. This is
critical in order to properly solicit national sponsors while capitalizing on the energy generated by the
success of the 2016 event. In addition, generally speaking, national sponsors require one year
timeframe to properly vet and review events of this magnitude. That entails having a clear
understanding of the sponsorship levels and financial commitments to properly engage as a sponsor.
This will also allow us to foster better relationships with current and new partners, vendors, and key
stakeholders.
It is staff’s goal to have a production contract executed no later than mid-May 2016. We anticipate that
performing artists, advertising, marketing and production expenditures in several areas will exceed the
City Manager's authority as prescribed under the City’s Purchasing Ordinance. If staff is required to bring
each of these matters back to Council for approval, we would have difficulty negotiating the various
agreements for these services in a timely manner. As such, we request authorization to allow the City
Manager to exceed his purchasing authority, as it relates to the expenditures for the 2017 Jazz in the
Gardens events.
Additionally, the City’s current contract with Sun Life expires after 2016. Staff plans to meet with the
Stadium to negotiate an extension of the existing contract for Jazz in the Gardens 2017. This proposed
item will give the City Manager authority to execute that extension.
Fiscal Impact
Depends on the negotiations by the City Manager, staff will ensure the contract amount and other
expenses related to the 2016 Jazz in the Gardens event be budgeted in the FY 2017 budget.
Proposed Action:
We recommended that City Council authorizes the City Manager to negotiate and execute contracts as
necessary and appropriate for the production of the Twelfth Annual Jazz in the Gardens in March 2017;
allowing a waiver of bid procedures, for purchases made in connection with the event, and authorizes
the City Manager to exceed his purchasing authority, as may be necessary.
Attachment:
None.
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RESOLUTION NO. 2016____ 1
2
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF 3 MIAMI GARDENS, FLORIDA, APPROVING THE 2017 JAZZ IN 4 THE GARDENS EVENT; AUTHORIZING THE CITY MANAGER 5
TO NEGOTIATE AND EXECUTE ALL CONTRACTS AND TO 6
RETAIN CONSULTANTS, AS MAY BE NECESSARY AND 7
APPROPRIATE FOR THE PRODUCTION OF THE TWELFTH 8 ANNUAL JAZZ IN THE GARDENS EVENT TO BE HELD IN 9 MARCH 2017; PROVIDING FOR A WAIVER OF BID 10
PROCEDURES FOR PURCHASES MADE IN CONNECTION 11
WITH THE EVENT; AUTHORIZING THE CITY MANAGER TO 12
EXCEED HIS PURCHASING AUTHORITY AS MAY BE 13 NECESSARY FOR THE EVENT; PROVIDING FOR THE 14 ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN 15
EFFECTIVE DATE. 16
17
WHEREAS, the City of Miami Gardens will celebrate the Twelfth Annual Jazz in 18
the Gardens event in March 2017, and 19
WHEREAS, Jazz in the Gardens has become a premiere spring event in the 20
southeastern region of the United States, and 21
WHEREAS, based on the overwhelming response received in the past years, the 22
City has strategically positioned Jazz in the Gardens as a national event, rapidly gaining 23
increased recognition and visibility, and 24
WHEREAS, staff would like to begin planning for the 2017 event, which is critical 25
in order to properly solicit national sponsors while capitalizing on the energy generated 26
by the success of the 2016 event, and 27
WHEREAS, national sponsors require one year timeframe to properly vet and 28
review events of this magnitude, that entails having a clear understanding of the 29
sponsorship levels and financial commitments to properly engage as a sponsor, and 30
WHEREAS, we anticipate that performing artists, advertising, marketing and 31
production expenditures in several areas will exceed the City Manager’s authority as 32
prescribed under the City’s Purchasing Ordinance, and 33
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2
WHEREAS, City staff request authorization to allow the City Manager to exceed 34
his purchasing authority, as it relates to the expenditures for the 2017 Jazz in the 35
Gardens events, and 36
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF 37
MIAMI GARDENS, FLORIDA AS FOLLOWS: 38
Section 1: ADOPTION OF REPRESENTATIONS: The foregoing Whereas 39
paragraphs are hereby ratified and confirmed as being true, and the same are hereby 40
made a specific part of this Resolution. 41
Section 2: AUTHORIZATION: The City Council of the City of Miami Gardens 42
hereby authorizes the City Manager to negotiate and execute all contracts and to retain 43
consultants, as may be necessary and appropriate, for the production of the Twelfth 44
Annual Jazz in the Gardens event to be held in March 2017; authorizes the City 45
Manager to negotiate and execute a one year extension to that certain Agreement with 46
SunLife Stadium, for this purpose; authorizes a waiver of bid procedures for purchases 47
made in connection with the event; and further authorizes the City Manager to exceed 48
his purchasing authority as may be necessary for the event. 49
Section 3: EFFECTIVE DATE: This Resolution shall take effect immediately 50
upon its final passage. 51
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MIAMI 52
GARDENS AT ITS REGULAR MEETING HELD ON ____________, 2017. 53
54
___________________________________ 55 OLIVER GILBERT, III, MAYOR 56 57
58
59
60
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3
ATTEST: 61
62
63 __________________________________ 64 RONETTA TAYLOR, MMC, CITY CLERK 65
66
67
PREPARED BY: SONJA KNIGHTON DICKENS, ESQ., CITY ATTORNEY 68 69 70
SPONSORED BY: MAYOR OLIVER GILBERT III 71
72
73 Moved by: __________________ 74 75
VOTE: _________ 76
77
Mayor Oliver Gilbert , III ____ (Yes) ____ (No) 78 Vice Mayor Lisa C. Davis ____ (Yes) ____ (No) 79 Councilwoman Lillie Q. Odom ____ (Yes) ____ (No) 80
Councilman David Williams Jr ____ (Yes) ____ (No) 81
Councilwoman Felicia Robinson ____ (Yes) ____ (No) 82
Councilman Rodney Harris ____ (Yes) ____ (No) 83 Councilman Erhabor Ighodaro, Ph.D. ____ (Yes) ____ (No) 84
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18605 NW 27th Avenue Miami Gardens, Florida 33056
City of Miami Gardens
Agenda Cover Memo
Council Meeting Date: April 13, 2016 Item Type:
(Enter X in box)
Resolution Ordinance Other
X
Fiscal Impact: (Enter X in box) Yes No Ordinance Reading: (Enter X in box) 1st Reading 2nd Reading X
X Public Hearing:
(Enter X in box)
Yes No Yes No
X
Funding Source: Advertising Requirement:
(Enter X in box)
Yes No
X
Contract/P.O. Required:
(Enter X in box)
Yes No RFP/RFQ/Bid #:
X
Strategic Plan Related (Enter X in box) Yes No Strategic Plan Priority Area:
Enhance Organizational Bus. & Economic Dev Public Safety Quality of Education
Qual. of Life & City Image Communication
Strategic Plan Obj./Strategy: (list thespecific objective/strategy this item will address)N/A X
Sponsor Name Oliver Gilbert, Mayor Department: Office of the Mayor & Council
Short Title:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA AUTHORIZING A RENTAL FEE WAIVER FOR THE AMERICAN CANCER SOCIETY FOR USE OF THE BETTY T.
FERGUSON RECREATIONAL COMPLEX FOR THE RELAY FOR LIFE
OF MIAMI GARDENS; PROVIDING FOR THE ADOPTION OF
REPRESENTATIONS; PROVIDING AN EFFECTIVE DATE.
Staff Summary:
The American Cancer Society is a nationwide, community-based voluntary health organization dedicated
to eliminating cancer as a major health problem. In May 1985, Dr. Gordy Klatt walked and ran for 24
hours around a track in Tacoma, Washington, ultimately raising twenty-seven thousand dollars
($27,000.00) to help the American Cancer Society fight the nation’s biggest health concern, cancer. A
Item K-2) Consent Agenda
Resolution
American Cancer SocietyRelay for Life
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year later, three hundred and forty (340) supporters joined the overnight event. Since those first steps,
the Relay For Life movement has grown into a worldwide phenomenon, raising nearly five billion to fight
cancer.
Relay For Life events comprise the signature fundraiser for the American Cancer Society, where
communities across the globe come together to honor cancer survivors, remember loved ones lost, and
fight back against cancer.
Mayor Oliver Gilbert requests the City Council provides in-kind support to the Miami Gardens Relay for
Life 2016 Events by waiving the facility rental fee, thereby allowing the American Cancer Society and
local teams to utilize the Betty T. Ferguson Recreational Complex on Saturday, April 23, 2016, from 3:00
pm to 10:30 pm.
Proposed Action:
That the City Council approves the Resolution.
Attachment(s)
None.
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RESOLUTION NO. 2016____ 1
2
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF 3 MIAMI GARDENS, FLORIDA AUTHORIZING A RENTAL FEE 4 WAIVER FOR THE AMERICAN CANCER SOCIETY FOR USE OF 5
THE BETTY T. FERGUSON RECREATIONAL COMPLEX FOR 6
THE RELAY FOR LIFE OF MIAMI GARDENS; PROVIDING FOR 7
THE ADOPTION OF REPRESENTATIONS; PROVIDING AN 8 EFFECTIVE DATE. 9 10
WHEREAS, the American Cancer Society has requested to utilize the Betty T. 11
Ferguson Recreational Complex to host the Relay for Life of Miami Gardens on 12
Saturday, April 23, 2016, and 13
WHEREAS, the American Cancer Society is a nationwide, community-based 14
voluntary health organization dedicated to eliminating cancer as a major health problem, 15
and 16
WHEREAS, Relay For Life events comprise the signature fundraiser for the 17
American Cancer Society, where communities come together to honor cancer survivors, 18
remember loved ones lost, and fights back against cancer, and 19
WHEREAS, it is anticipated that approximately 200 participants will be present to 20
participate in the Relay events, and 21
WHEREAS, Mayor Oliver Gilbert requests the City Counsel provides in-kind 22
support to the Miami Gardens Relay for Life 2016 Events by waiving the facility rental 23
fee, thereby allowing the American Cancer Society and local teams to utilize the Betty 24
T. Ferguson Recreational Complex on Saturday, April 23, 2016, from 3:00 pm to 10:30 25
pm, 26
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY 27
OF MIAMI GARDENS, FLORIDA AS FOLLOWS: 28
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Section 1: ADOPTION OF REPRESENTATIONS: The foregoing Whereas 29
paragraphs are hereby ratified and confirmed as being true, and the same are hereby 30
made a specific part of this Resolution. 31
Section 2: AUTHORIZATION: The City Council of the City of Miami Gardens 32
hereby supports the Miami Gardens Relay for Life 2016 Events, and hereby waives the 33
rental fee for Betty T. Ferguson Recreational Complex to be utilized for this purpose on 34
Saturday, April 23, 2016, from 3:00 pm to 10:30 pm. 35
Section 3: EFFECTIVE DATE: This Resolution shall take effect immediately 36
upon its final passage. 37
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MIAMI 38
GARDENS AT ITS REGULAR MEETING HELD ON ____________, 2016. 39
40
___________________________________ 41
OLIVER GILBERT, III, MAYOR 42
43
44 45 ATTEST: 46
47
48
__________________________________ 49 RONETTA TAYLOR, MMC, CITY CLERK 50 51
52
PREPARED BY: SONJA KNIGHTON DICKENS, CITY ATTORNEY 53
54 55 SPONSORED BY: Mayor Oliver Gilbert, III 56
57
Moved by: __________________ 58
59 VOTE: _________ 60 61
Mayor Oliver Gilbert , III ____ (Yes) ____ (No) 62
Vice Mayor Felicia Robinson ____ (Yes) ____ (No) 63
Councilwoman Lillie Q. Odom ____ (Yes) ____ (No) 64
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Councilman David Williams Jr ____ (Yes) ____ (No) 65
Councilwoman Lisa C. Davis ____ (Yes) ____ (No) 66
Councilman Rodney Harris ____ (Yes) ____ (No) 67 Councilman Erhabor Ighodaro, Ph.D. ____ (Yes) ____ (No) 68
69
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18605 NW 27th Avenue Miami Gardens, Florida 33056
City of Miami Gardens
Agenda Cover Memo
Council Meeting Date: April 13, 2016 Item Type: (Enter X in box)
Resolution Ordinance Other
X
Fiscal Impact: (Enter X in box)
Yes No Ordinance Reading: (Enter X in box) 1st Reading 2nd Reading x Public Hearing:
(Enter X in box)
Yes No Yes No
Funding Source:
Advertising Requirement:
(Enter X in box)
Yes No
x
Contract/P.O. Required:
(Enter X in box)
Yes No RFP/RFQ/Bid #:
X
Strategic Plan Related (Enter X in box) Yes No Strategic Plan Priority Area:
Enhance Organizational Bus. & Economic Dev Public Safety Quality of Education
Qual. of Life & City Image Communication
Strategic Plan Obj./Strategy: (list the specific objective/strategy this item will address) N/A X
Sponsor Name David Williams Jr., Council Member Department: City Manager Office of the Mayor &Council
Short Title:
A RESOLUTION OF THE CITY OF CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, ACKNOWLEDGING COUNCILMAN DAVID WILLIAMS JR’S APPOINTMENT OF SANDRA MCDOWELL, TO THE ELDERLY AFFAIRS
ADVISORY COMMITTEE FOR A TWO (2) YEAR TERM; PROVIDING FOR
ADOPTION OF REPRESENTATIONS; PROVIDING AN EFFECTIVE DATE
Staff Summary:
In accordance with the establishment of the Elderly Affairs Advisory Committee, Councilman David
Williams Jr., has appointed Sandra McDowell, in accordance with Section 2-286 of the Code of
Ordinances. This Resolution confirms Councilman Williams’ appointment for a two (2) year term.
This appointed member will adhere to duties and powers of the Advisory Committee as outlined in the
Ordinance.
Item K-3) Consent Agenda
Resolution
Appt. of Sandra McDowell/ Elderly Affairs Advisory Committee
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18605 NW 27th Avenue Miami Gardens, Florida 33056
Proposed Action:
That the City Council approves this resolution.
Attachment:
19 of 152
RESOLUTION NO. 2016____ 1
2
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF 3 MIAMI GARDENS, FLORIDA, ACKNOWLEDGING COUNCILMAN 4 DAVID WILLIAMS JR’S APPOINTMENT OF SANDRA 5
MCDOWELL TO THE ELDERLY AFFAIRS ADVISORY 6
COMMITTEE FOR A TWO (2) YEAR TERM; PROVIDING FOR 7
THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN 8 EFFECTIVE DATE. 9 10
WHEREAS, the City Council has created the Elderly Affairs Advisory Committee 11
(“the Committee”), and 12
WHEREAS, Councilman David Williams Jr., and each member of the City 13
Council have the right to appoint a member to the Committee, and 14
WHEREAS, pursuant to Section 2-172 of the City’s Code of Ordinance, 15
Committee members will serve a term of three (3) years, and 16
WHEREAS, Councilman Williams has appointed Sandra McDowell to the 17
Committee, and 18
WHEREAS, it is appropriate for the City Council to acknowledge the 19
appointment, 20
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY 21
OF MIAMI GARDENS, FLORIDA AS FOLLOWS: 22
Section 1: ADOPTION OF REPRESENTATIONS: The foregoing Whereas 23
paragraphs are hereby ratified and confirmed as being true, and the same are hereby 24
made a specific part of this Resolution. 25
Section 2: AUTHORIZATION: The City Council of the City of Miami Gardens 26
hereby acknowledges Councilman David Williams Jr’s appointment of Sandra McDowell 27
to the Elderly Affairs Advisory Committee for a two (2) year term. 28
Section 3: EFFECTIVE DATE: This Resolution shall take effect immediately 29
upon its final passage. 30
20 of 152
2
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MIAMI 31
GARDENS AT ITS REGULAR MEETING HELD ON ____________, 2016. 32
33
___________________________________ 34
OLIVER GILBERT, III, MAYOR 35 36 37
ATTEST: 38
39
40 __________________________________ 41 RONETTA TAYLOR, MMC, CITY CLERK 42
43
44
PREPARED BY: SONJA KNIGHTON DICKENS, CITY ATTORNEY 45 46 47
SPONSORED BY: COUNCILMAN DAVID WILLIAMS JR. 48
49
Moved by: __________________ 50 51 VOTE: _________ 52
53
Mayor Oliver Gilbert , III ____ (Yes) ____ (No) 54
Vice Mayor Felicia Robinson ____ (Yes) ____ (No) 55 Councilwoman Lillie Q. Odom ____ (Yes) ____ (No) 56 Councilman David Williams Jr ____ (Yes) ____ (No) 57
Councilwoman Lisa C. Davis ____ (Yes) ____ (No) 58
Councilman Rodney Harris ____ (Yes) ____ (No) 59
Councilman Erhabor Ighodaro, Ph.D. ____ (Yes) ____ (No) 60
61
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18605 NW 27th Avenue Miami Gardens, Florida 33056
City of Miami Gardens
Agenda Cover Memo
Council Meeting Date: April 13, 2016 Item Type:
(Enter X in box)
Resolution Ordinance Other
X
Fiscal Impact: (Enter X in box) Yes No Ordinance Reading: (Enter X in box) 1st Reading 2nd Reading
x Public Hearing:
(Enter X in box)
Yes No Yes No
Funding Source: Advertising Requirement:
(Enter X in box)
Yes No
Contract/P.O. Required:
(Enter X in box)
Yes No RFP/RFQ/Bid #:
X
Strategic Plan Related (Enter X in box) Yes No Strategic Plan Priority Area:
Enhance Organizational Bus. & Economic Dev Public Safety Quality of Education
Qual. of Life & City Image Communication
Strategic Plan Obj./Strategy: (list thespecific objective/strategy this item will address)N/A X
Sponsor Name Rodney Harris, Council Member
Department: City Manager Office of the Mayor &Council
Short Title:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, ACKNOWLEDGING COUNCILMAN RODNEY HARRIS’ APPOINTMENT OF ELLISE M. PEYTON TO THE
COMMISSION FOR WOMEN ADVISORY COMMITTEE FOR A TERM
THAT WILL COINCIDE WITH THE TERM OF COUNCILMAN HARRIS’;
PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE.
Staff Summary:
In accordance with Section 18-20 of the Code of Ordinances, Councilman Rodney Harris, appoints Ellise
M. Peyton to the Commission For Women Advisory Committee. Ms. Peyton’s term will commence
upon appointment and shall coincide with the term of Councilman Harris. Once appointed, Ms. Peyton
will adhere to the duties and powers of the Advisory Committee as outlined in the pertinent Ordinance.
Item K-4) Consent Agenda
Resolution
Appointment of Ellise M. Peyton/Commission for Women Advisory Committee
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18605 NW 27th Avenue Miami Gardens, Florida 33056
This Resolution acknowledges Councilman Harris’ appointment.
Proposed Action:
Councilman Harris, proposes that the City Council approve this resolution.
Attachment:
None.
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RESOLUTION NO. 2016____ 1
2
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF 3 MIAMI GARDENS, FLORIDA, ACKNOWLEDGING COUNCILMAN 4 RODNEY HARRIS’ APPOINTMENT OF ELLISE M. PEYTON TO 5
THE COMMISSION FOR WOMEN ADVISORY COMMITTEE FOR 6
A TERM THAT WILL COINCIDE WITH THE TERM OF 7
COUNCILMAN HARRIS; PROVIDING FOR THE ADOPTION OF 8 REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. 9 10
WHEREAS, the City Council has created the Commission for Women Advisory 11
Committee (“the Committee”), and 12
WHEREAS, Councilman Rodney Harris and each member of the City Council 13
have the right to appoint members to the Committee, and 14
WHEREAS, in accordance Section 2-286 of the Code of Ordinances, 15
Councilman Harris has appointed Ellise M. Peyton to the Committee for a term that will 16
coincide with the term of Councilman Harris, and 17
WHEREAS, it is appropriate for the City Council to acknowledge the 18
appointment, 19
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY 20
OF MIAMI GARDENS, FLORIDA AS FOLLOWS: 21
Section 1: ADOPTION OF REPRESENTATIONS: The foregoing Whereas 22
paragraphs are hereby ratified and confirmed as being true, and the same are hereby 23
made a specific part of this Resolution. 24
Section 2: AUTHORIZATION: The City Council of the City of Miami Gardens 25
hereby acknowledges Councilman Rodney Harris’ appointment of Ellise M. Peyton to 26
the Commission for Women Advisory Committee for a term that will coincide with the 27
term of Councilman Harris. 28
Section 3: EFFECTIVE DATE: This Resolution shall take effect immediately 29
upon its final passage. 30
24 of 152
2
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MIAMI 31
GARDENS AT ITS REGULAR MEETING HELD ON ____________, 2016. 32
33
___________________________________ 34
OLIVER GILBERT, III, MAYOR 35 36 37
ATTEST: 38
39
40 __________________________________ 41 RONETTA TAYLOR, MMC, CITY CLERK 42
43
44
PREPARED BY: SONJA KNIGHTON DICKENS, CITY ATTORNEY 45 46 47
SPONSORED BY: RODNEY HARRIS, COUNCILMAN 48
49
Moved by: __________________ 50 51 VOTE: _________ 52
53
Mayor Oliver Gilbert , III ____ (Yes) ____ (No) 54
Vice Mayor Felicia Robinson ____ (Yes) ____ (No) 55 Councilwoman Lillie Q. Odom ____ (Yes) ____ (No) 56 Councilman David Williams Jr ____ (Yes) ____ (No) 57
Councilwoman Lisa C. Davis ____ (Yes) ____ (No) 58
Councilman Rodney Harris ____ (Yes) ____ (No) 59
Councilman Erhabor Ighodaro, Ph.D. ____ (Yes) ____ (No) 60
61
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18605 NW 27th Avenue
Miami Gardens, Florida 33056
City of Miami Gardens
Agenda Cover Memo
Council Meeting Date:
April, 13 2016 Item Type: (Enter X in box)
Resolution Ordinance Other
X
Fiscal Impact:
(Enter X in box)
Yes No Ordinance Reading:
(Enter X in box)
1st Reading 2nd Reading
X Public Hearing:
(Enter X in box)
Yes No Yes No
X X
Funding Source:
General Fund:
Police Department
Advertising Requirement:
(Enter X in box)
Yes No
X
Contract/P.O. Required:
(Enter X in box)
Yes No RFP/RFQ/Bid #: Notice of Intent - Termination of Contract RFP Number 13-14-022 Towing and Storage of Vehicles plus Towing, Storage and Disposal of Abandoned Vehicles
X
Strategic Plan Related (Enter X in box) Yes No Strategic Plan Priority Area: Enhance Organizational
Bus. & Economic Dev Public Safety Quality of Education Qual. of Life & City Image
Communication
Strategic Plan Obj./Strategy: (list the specific objective/strategy this item will address)
X
Sponsor Name
Cameron Benson,
City Manager Department: Police Department/Code
Compliance Department
Short Title:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI
GARDENS, FLORIDA, AUTHORIZING THE CITY MANAGER TO
TERMINATE THE AGREEMENT WITH MIDTOWN TOWING OF MIAMI, INC. FOR TOWING AND STORAGE OF VEHICLES; AUTHORIZING THE CITY MANAGER TO NEGOTIATE WITH MAGIC TOWING AND
RECOVERY, INC., THE SECOND RANKED FIRM; PROVIDING FOR
FURTHER DIRECTIONS TO THE CITY MANAGER; PROVIDING FOR
THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE.
Staff Summary:
Background
Item K-5) Consent Agenda
Resolution
Agreement Termination w/ Midtown Towing of Miami, Inc.
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18605 NW 27th Avenue
Miami Gardens, Florida 33056
The City of Miami Gardens’ Code Enforcement Division and the Police Department continues to require
services for the towing, storage and disposal of abandoned, unregistered and junked vehicles, trailers
and boats that are in the right-of-way, streets, highways, public and private property throughout the City
on an as needed basis. Additionally, the Police Department utilizes tow services during arrest situations,
recovery and seizure of stolen vehicles, and storage of vehicles related to forfeitures.
The City of Miami Gardens currently operates three hundred and seventy-five (375) units. During the
course of City operations, the City may require jump start or lock out services and tow for City vehicles
that are unsafe or inoperable to drive to repair facilities.
On March 11, 2014, City staff prepared Request For Proposal (RFP) Number 13-14-022 for the Towing
and Storage of Vehicles, plus Towing, Storage and Disposal of Abandoned Vehicles. The broadcast notice
was sent to two hundred (200) vendors. Nine (9) proposal packages were requested. The bid opened on
March 27, 2014. Proposals were received from Midtown Towing of Miami, located in Miami, FL; Magic
Towing and Recovery located in Hialeah FL; and Boulevard Towing, located in West Park, FL.
An Evaluation Committee meeting was held and the committee members determined that all three (3)
firms were responsive and responsible to the requirements in the RFP. After evaluation and scoring, the
Evaluation Committee deemed Midtown Towing of Miami, Inc., as the first-ranked firm.
On May 14, 2014, City Council approved Resolution Number 2014-88-2066, authorizing the City
Manager to execute the agreement between the City of Miami Gardens and Midtown Towing of Miami,
Inc. The City awarded the contract to Midtown Towing of Miami, Inc., for three (3) years with an option
to renew for one (1) year periods not to exceed five (5) years.
Midtown Towing of Miami, Inc., agreed to pay the City One hundred fifty thousand dollars ($150,000.00)
annually. The current contract expires on June 30, 2017.
Current Situation
City vehicles that were towed and stored at Midtown Towing, as a result of the Citys’ Police Department
investigations were not secured and properly stored, as specified in the Request For Proposal. The lack
of proper storage and performance by Midtown Towing of Miami, Inc, has caused a disruption in the
Citys’ Police Department operations.
In Accordance with the agreement between the City and Midtown Towing of Miami, Inc, Article 12,
Termination, “the City may, for its convenience and without cause, terminate our Agreement with
Midtown Towing of Miami, Inc, by giving the Company written notice at least thirty (30) days prior to the
effective date of the termination.”
Currently, Midtown Towing of Miami, Inc, owes the City Thirty-eight thousand six hundred twenty-one
dollars and seventy-five cents ($38,621.75) for their payment due January 10, 2016. In addition, the
company will owe, to the City, Thirty-seven thousand five hundred ($37,500) dollars, for their scheduled
payment due April 10, 2016.
City staff is requesting Council to authorize the City Manager to terminate, for convenience, our current
contract with Midtown Towing of Miami, Inc., and authorize the City Manager to proceed with
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Miami Gardens, Florida 33056
negotiations, with the second-ranked firm, Magic Towing and Recovery, Inc., to form an agreement
through June 30, 2017 to ensure that there is no lapse in towing services for the City.
City staff has visited and inspected the premises of Magic Towing and Recovery, Inc., and confirmed that
the location has a protective and adequate area, which meets the needs specified by the City’s Code
Enforcement Division and the Police Department.
Upon Council’s approval of this resolution, Staff will develop a new solicitation for Storage of Vehicles
plus Towing, Storage and Disposal of Abandoned Vehicles, to ensure that the City’s Towing Services
requirements are advertised and competitively solicited.
Fiscal Impact
Magic Towing and Recovery Inc. currently has submitted a guarantee flat fee to pay the City in the
amount of $75,000 per year. The fiscal impact to the City for FY 2016 will be in the amount of $37,500
less in revenue than originally projected if Mid-Town Towing will honor their payment for the first half of
the year.
Proposed Action:
That the City Council approve the attached resolution authorizing the City Manager to terminate, for
convenience, our contract with Midtown Towing of Miami, Inc., and authorize the City Manager to
proceed with negotiations, with the second-ranked firm, Magic Towing and Recovery, Inc., to form a
contract through June 30, 2017, to ensure there is no lapse in towing services for the City. In the event
that the negotiations are not successful within a reasonable timeframe, an impasse will be declared and
negotiations with the second-ranked firm will cease. Negotiations will then begin with the next ranked
firm.
Attachment:
Exhibit 1 – City of Miami Gardens Agreement with Midtown Towing of Miami, Inc.
28 of 152
RESOLUTION NO. 2016____ 1
2
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF 3 MIAMI GARDENS, FLORIDA, AUTHORIZING THE CITY 4 MANAGER TO TERMINATE THE AGREEMENT WITH MIDTOWN 5
TOWING OF MIAMI, INC. FOR TOWING AND STORAGE OF 6
VEHICLES; AUTHORIZING THE CITY MANAGER TO 7
NEGOTIATE WITH MAGIC TOWING AND RECOVERY, INC., THE 8 SECOND RANKED FIRM; PROVIDING FOR FURTHER 9 DIRECTIONS TO THE CITY MANAGER; PROVIDING FOR THE 10
ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN 11
EFFECTIVE DATE. 12
13 WHEREAS, on March 11, 2014, City Staff prepared Request for Proposal (RFP) 14
Number 13-14-022 for the Towing and Storage of Vehicles, plus Towing, Storage and 15
Disposal of Abandoned Vehicles, and 16
WHEREAS, on May 14, 2014, the City Council adopted Resolution No. 2014-88-17
2066, which awarded a bid to Midtown Towing of Miami, Inc. (Midtown), for towing and 18
storage services, and 19
WHEREAS, the Agreement between the City and Midtown expires on June 30, 20
2017, and 21
WHEREAS, the firm has failed to comply with the Request for Proposal regarding 22
the City’s requirement that vehicles towed by the firm be secured and properly stored, 23
and 24
WHEREAS, in accordance with the Agreement, the City is authorized to 25
terminate the Agreement at its convenience and without cause, and 26
WHEREAS, City staff recommends terminating the Agreement with Midtown, and 27
WHEREAS, Magic Towing and Recovery, Inc. (Magic Towing) also responded to 28
RFP Number 13-14-022, with the second ranked bid, and 29
29 of 152
2
WHEREAS, City staff recommends that the City Council authorize the City 30
Manager to proceed with negotiations, with Magic Towing, and execute an agreement 31
with a termination date of June 30, 2017, and 32
WHEREAS, the City Manager is asking for the authority to negotiate with the 33
next ranked firm, and so on, if negotiations with Magic Towing are unsuccessful, 34
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY 35
OF MIAMI GARDENS, FLORIDA AS FOLLOWS: 36
Section 1: ADOPTION OF REPRESENTATIONS: The foregoing Whereas 37
paragraphs are hereby ratified and confirmed as being true, and the same are hereby 38
made a specific part of this Resolution. 39
Section 2: AUTHORIZATION: The City Council of the City of Miami Gardens 40
hereby authorizes the termination of the Agreement with Midtown Towing of Miami, Inc., 41
for towing and storage services. The City Council further authorizes the City manager 42
to negotiate with the Magic Towing and Recovery, Inc. for towing and storage services, 43
and if said negotiations are unsuccessful, the City Manager is authorized to negotiate 44
with the next ranked firm, and so on. 45
Section 3: EFFECTIVE DATE: This Resolution shall take effect immediately 46
upon its final passage. 47
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MIAMI 48
GARDENS AT ITS REGULAR MEETING HELD ON ____________, 2016. 49
50
___________________________________ 51 OLIVER GILBERT, III, MAYOR 52 53
54
55
56
30 of 152
3
ATTEST: 57
58
59 __________________________________ 60 RONETTA TAYLOR, MMC, CITY CLERK 61
62
63
PREPARED BY: SONJA KNIGHTON DICKENS, CITY ATTORNEY 64 65 SPONSORED BY: CAMERON D. BENSON, CITY MANAGER 66
67
Moved by: __________________ 68
69 VOTE: _________ 70 71
Mayor Oliver Gilbert , III ____ (Yes) ____ (No) 72
Vice Mayor Felicia Robinson ____ (Yes) ____ (No) 73
Councilwoman Lillie Q. Odom ____ (Yes) ____ (No) 74 Councilman David Williams Jr ____ (Yes) ____ (No) 75 Councilwoman Lisa C. Davis ____ (Yes) ____ (No) 76
Councilman Rodney Harris ____ (Yes) ____ (No) 77
Councilman Erhabor Ighodaro, Ph.D. ____ (Yes) ____ (No) 78
79
80
31 of 152
Exhibit 1 32 of 152
Exhibit 1 33 of 152
Exhibit 1 34 of 152
Exhibit 1 35 of 152
Exhibit 1 36 of 152
Exhibit 1 37 of 152
Exhibit 1 38 of 152
Exhibit 1 39 of 152
Exhibit 1 40 of 152
Exhibit 1 41 of 152
Exhibit 1 42 of 152
18605 NW 27th Avenue Miami Gardens, Florida 33056
City of Miami Gardens
Agenda Cover Memo
Council Meeting Date: April 13, 2016 Item Type:
(Enter X in box)
Resolution Ordinance Other
X
Fiscal Impact: (Enter X in box) Yes No Ordinance Reading: (Enter X in box) 1st Reading 2nd Reading
X Public Hearing:
(Enter X in box)
Yes No Yes No
X
Funding Source: Public Works
Stormwater Advertising Requirement:
(Enter X in box)
Yes No
X
Contract/P.O. Required:
(Enter X in box)
Yes No RFP/RFQ/Bid #: ITB No. 11-12-017
Canal Right of Way Landscape
Maintenance X
Strategic Plan Related
(Enter X in box)
Yes No Strategic Plan Priority Area:
Enhance Organizational Bus. & Economic Dev Public Safety
Quality of Education Qual. of Life & City Image Communication
Strategic Plan Obj./Strategy: (list thespecific objective/strategy this item will address)
Sponsor Name Cameron Benson, City Manager Department: Office of the City Manager
Short Title:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE CITY MANAGER TO
EXECUTE AN EXTENSION OF THAT CERTAIN AGREEMENT WITH
NATIONAL CORE SERVICES CORP D/B/A GROUNDS GROUP
LANDSCAPING; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE.
Staff Summary:
Background
On January 15, 2012, the City Council approved Resolution No. 2012-013-1608 authorizing the City
Manager to execute the interlocal agreement between the City of Miami Gardens and the Miami-Dade
Item K-6) Consent Agenda
Resolution
Agreement Extension w/ Grounds Group Landscaping
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18605 NW 27th Avenue Miami Gardens, Florida 33056
County Regulatory and Economic Resources (RER) for stormwater management. Under the executed
interlocal agreement, the County is responsible for the maintenance activities that have a direct impact
on water flow within the secondary canals. In turn, the City of Miami Gardens is responsible for the
aesthetic maintenance within its secondary canals; hence, landscaping services were assumed by the
City within the canal right - of- way.
On April 25, 2012, the City Council adopted Resolution No. 2012-61-1656, which awarded Invitation To
Bid (ITB) No. 11-12-017 Canal Right of Way Landscape Maintenance to National Core Services Corp d/b/a
Grounds Group Landscaping, for landscape maintenance within the canal right-of-way. The services
include all materials, labor, supervision, transportation, licenses, and equipment necessary to provide
the canal landscape maintenance.
The initial term of the contract is for a one (1) year period, with an option to renew for four (4)
additional years, on a year to year basis, under the same terms and conditions.
Current Situation
The current solicitation allows for annual renewals for a maximum of four (4) years. This is fourth and
final renewal option. The Public Works Department staff is satisfied with the quality of the services
provided by the current vendor.
A vendor performance evaluation has been completed by the Using Agency for National Core Services
Corp d/b/a Grounds Group Landscaping. National Core Services Corp d/b/a Grounds Group Landscaping
received an average score of 4.87 out of a possible high score of 5.00.
Fiscal Impact
In FY 2016, a budget amount of $70,000 is provided for this purpose in the Stormwater Fund.
Proposed Action:
That the City Council approve the attached resolution for the fourth and final renewal to National Core
Services Corp. D/B/A Grounds Group Landscaping, authorizing the City Manager to issue purchase
orders on an as needed basis, not to exceed the allocated budget amount.
Attachment:
Exhibit 1 – Vendor Performance Evaluation
44 of 152
RESOLUTION NO. 2016____ 1
2
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF 3 MIAMI GARDENS, FLORIDA, AUTHORIZING THE CITY 4 MANAGER TO EXECUTE AN EXTENSION OF THAT CERTAIN 5
AGREEMENT WITH NATIONAL CORE SERVICES CORP D/B/A 6
GROUNDS GROUP LANDSCAPING; PROVIDING FOR THE 7
ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN 8 EFFECTIVE DATE. 9 10
WHEREAS, on January 15, 2012, the City Council authorized the City Manager 11
to execute an Interlocal Agreement between the City of Miami Gardens and Miami-12
Dade County Regulatory and Economic Resources for Storm Water Management, and 13
WHEREAS, under the Interlocal Agreement, the County is responsible for the 14
maintenance activities that have a direct impact on water flow within its secondary 15
canals, while the City is responsible for the aesthetic maintenance within its secondary 16
canal, and 17
WHEREAS, on April 25, 2012, the City Council awarded a bid to National Core 18
Services Corp d/b/a/ Grounds Group Landscaping for landscape maintenance within the 19
canal rights of way, and 20
WHEREAS, the initial term of the Agreement was for a one-year period with 21
option to renew for four additional years on a year-to-year basis under the same terms 22
and conditions, and 23
WHEREAS, City Manager is recommending that the City Council authorize him 24
renew the Agreement for an additional year this purpose, and 25
WHEREAS, this is the fourth and final renewal option, 26
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY 27
OF MIAMI GARDENS, FLORIDA AS FOLLOWS: 28
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2
Section 1: ADOPTION OF REPRESENTATIONS: The foregoing Whereas 29
paragraphs are hereby ratified and confirmed as being true, and the same are hereby 30
made a specific part of this Resolution. 31
Section 2: AUTHORIZATION: The City Council of the City of Miami Gardens 32
hereby authorizes the City Manager to execute an extension of that certain Agreement 33
with National Core Services Corp D/B/A Grounds Group Landscaping. 34
Section 3: EFFECTIVE DATE: This Resolution shall take effect immediately 35
upon its final passage. 36
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MIAMI 37
GARDENS AT ITS REGULAR MEETING HELD ON ____________, 2016. 38
39
___________________________________ 40 OLIVER GILBERT, III, MAYOR 41 42
43
ATTEST: 44
45 46 __________________________________ 47
RONETTA TAYLOR, MMC, CITY CLERK 48
49
50 PREPARED BY: SONJA KNIGHTON DICKENS, CITY ATTORNEY 51 52
53
SPONSORED BY: CAMERON D. BENSON, CITY MANAGER 54
55 Moved by: __________________ 56 57
VOTE: _________ 58
59
Mayor Oliver Gilbert , III ____ (Yes) ____ (No) 60 Vice Mayor Felicia Robinson ____ (Yes) ____ (No) 61 Councilwoman Lillie Q. Odom ____ (Yes) ____ (No) 62
Councilman David Williams Jr ____ (Yes) ____ (No) 63
Councilwoman Lisa C. Davis ____ (Yes) ____ (No) 64
Councilman Rodney Harris ____ (Yes) ____ (No) 65
46 of 152
3
Councilman Erhabor Ighodaro, Ph.D. ____ (Yes) ____ (No) 66
67
47 of 152
48 of 152
18605 NW 27th Avenue Miami Gardens, Florida 33056
City of Miami Gardens
Agenda Cover Memo
Council Meeting Date: April 13, 2016 Item Type:
(Enter X in box)
Resolution Ordinance Other
X
Fiscal Impact: (Enter X in box) Yes No Ordinance Reading: (Enter X in box) 1st Reading 2nd Reading
X Public Hearing:
(Enter X in box)
Yes No Yes No
X
Funding Source: Various Funds Advertising Requirement:
(Enter X in box)
Yes No
X
Contract/P.O. Required:
(Enter X in box)
Yes No RFP/RFQ/Bid #: Contract Renewal
RFQ#12-13-009 Continuing Architectural/Engineering Services for Professional Fees $50,000-$200,000
X
Strategic Plan Related
(Enter X in box)
Yes No Strategic Plan Priority Area:
Enhance Organizational Bus. & Economic Dev
Public Safety Quality of Education Qual. of Life & City Image Communication
Strategic Plan Obj./Strategy:
(list the specific objective/strategy this item will address)
X
Sponsor Name Cameron Benson,
City Manager Department: Capital Improvement Projects
(CIP)
Short Title:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI
GARDENS, FLORIDA, AUTHORIZING THE RENEWAL OF THAT
CERTAIN AGREEMENT WITH KIMLEY-HORN & ASSOCIATES, INC.,
FOR CIVIL AND TRAFFIC ENGINEERING SERVICES; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE.
Staff Summary:
BACKGROUND
On November 26, 2012, staff issued Request For Qualifications (RFQ) Number 12-13-009, for Continuing
Item K-7) Consent Agenda
Resolution
Agreement Renewal w/ Kimley-Horn& Associates, Inc.
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Architectural/Engineering Services for Professional Fees, inviting qualified firms to provide qualifications
for Architectural/Engineering Services for Professional Fees from $50,000-$200,000. A broadcast notice
was sent to one thousand nine hundred fifteen vendors (1,915). One hundred seventeen (117)
proposals were requested. The RFQ opened on January 10, 2013. Twenty-eight (28) proposals were
received and publicly read.
On January 28, 2013, the Selection Committee ranked the firms. A Selection Committee meeting was
held on February 4, 2013, to discuss the scheduling of oral presentations. The oral presentations were
held on March 5, 2013 and March 6, 2013.
On April 24, 2013, City Council awarded Request For Qualifications (RFQ) Number 12-13-009, for
Continuing Architectural/Engineering and Planning Services for Professional Fees $50,000-$200,000, to
Kimley-Horn & Associates, Inc., to negotiate and execute a non-exclusive continuing contract for civil
and traffic engineering services. The initial term of the contract is for three (3) years, with the City’s
option to renew for one (1) year or multiple years under the same terms and conditions.
CURRENT SITUATION
This is the first renewal. The current contract expires April 24, 2016. Inasmuch as several projects are
on-going and the City still requires architectural, engineering and planning services, staff is
recommending renewal of this contract.
Upon Council’s approval of this resolution, Staff will develop a new solicitation for architectural,
engineering and planning services, to ensure that the City’s professional services requirements are
competitively solicited and that the City of Miami Gardens Business and Resident Economic Growth Plan
(CMG-BREP) Purchasing Preference is stipulated in the solicitation as part of the bid evaluation criteria.
Proposed Action:
It is recommended that the City Council approve the attached resolution, for the first renewal of a non-
exclusive continuing contract with Kimley-Horn & Associates, Inc., for civil and traffic engineering
services.
Attachment:
None.
50 of 152
RESOLUTION NO. 2016____ 1
2
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF 3 MIAMI GARDENS, FLORIDA, AUTHORIZING THE RENEWAL OF 4 THAT CERTAIN AGREEMENT WITH KIMLEY-HORN & 5
ASSOCIATES, INC., FOR CIVIL AND TRAFFIC ENGINEERING 6
SERVICES; PROVIDING FOR THE ADOPTION OF 7
REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. 8 9 WHEREAS, on November 26, 2012, staff issued Request For Qualifications 10
(“RFQ”) Number 12-13-009 for Continuing Architectural/Engineering Services for 11
Professional Fees, inviting qualified firms to provide qualifications for 12
Architectural/Engineering Services for Professional Fees from $50,000-$200,000, and 13
WHEREAS, on April 24, 2013, City Council awarded RFQ Number 12-13-009 for 14
Continuing Architectural/Engineering Services for Professional Fees $50,000-$200,000 15
to Kimley-Horn & Associates, Inc.,and 16
WHEREAS, the initial term of the contract is for a three (3) year period, with the 17
City’s option to renew for one (1) year or multiple years under the same terms and 18
conditions, and 19
WHEREAS, the current contract expires April 24, 2016, and several projects are 20
on-going and the City still requires these services, and 21
WHEREAS, staff is recommending the City Council approve the attached 22
Resolution for the renewal of a non-exclusive continuing contract with Kimley-Horn & 23
Associates, Inc., for civil and traffic engineering services, 24
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY 25
OF MIAMI GARDENS, FLORIDA AS FOLLOWS: 26
Section 1: ADOPTION OF REPRESENTATIONS: The foregoing Whereas 27
paragraphs are hereby ratified and confirmed as being true, and the same are hereby 28
made a specific part of this Resolution. 29
51 of 152
2
Section 2: AUTHORIZATION: The City Council of the City of Miami Gardens 30
hereby authorizes the renewal of that certain Agreement with Kimley-Horn & 31
Associates, Inc. 32
Section 3: EFFECTIVE DATE: This Resolution shall take effect immediately 33
upon its final passage. 34
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MIAMI 35
GARDENS AT ITS REGULAR MEETING HELD ON ____________, 2016. 36
37
___________________________________ 38
OLIVER GILBERT, III, MAYOR 39 40 41
ATTEST: 42
43
44 __________________________________ 45 RONETTA TAYLOR, MMC, CITY CLERK 46
47
48
PREPARED BY: SONJA KNIGHTON DICKENS, CITY ATTORNEY 49 50 SPONSORED BY: CAMERON D. BENSON, CITY MANAGER 51
52
Moved by: __________________ 53
54 VOTE: _________ 55 56
Mayor Oliver Gilbert , III ____ (Yes) ____ (No) 57
Vice Mayor Felicia Robinson ____ (Yes) ____ (No) 58
Councilwoman Lillie Q. Odom ____ (Yes) ____ (No) 59 Councilman David Williams Jr ____ (Yes) ____ (No) 60 Councilwoman Lisa C. Davis ____ (Yes) ____ (No) 61
Councilman Rodney Harris ____ (Yes) ____ (No) 62
Councilman Erhabor Ighodaro, Ph.D. ____ (Yes) ____ (No) 63
64
52 of 152
18605 NW 27th Avenue Miami Gardens, Florida 33056
City of Miami Gardens
Agenda Cover Memo
Council Meeting Date: April 13, 2016 Item Type:
(Enter X in box)
Resolution Ordinance Other
X
Fiscal Impact: (Enter X in box) Yes No Ordinance Reading: (Enter X in box) 1st Reading 2nd Reading
X Public Hearing:
(Enter X in box)
Yes No Yes No
X
Funding Source: Various Funds Advertising Requirement:
(Enter X in box)
Yes No
X
Contract/P.O. Required:
(Enter X in box)
Yes No RFP/RFQ/Bid #: Contract Renewal
RFQ#12-13-009 Continuing Architectural/Engineering Services for Professional Fees $50,000-$200,000
X
Strategic Plan Related
(Enter X in box)
Yes No Strategic Plan Priority Area:
Enhance Organizational Bus. & Economic Dev
Public Safety Quality of Education Qual. of Life & City Image Communication
Strategic Plan Obj./Strategy: (list the
specific objective/strategy this item will address)X
Sponsor Name Cameron Benson,
City Manager Department: Capital Improvement Projects
(CIP)
Short Title:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI
GARDENS, FLORIDA, AUTHORIZING THE RENEWAL OF THAT
CERTAIN AGREEMENT WITH SGM ENGINEERING, INC., FOR
ELECTRICAL, AND MECHANICAL ENGINEERING SERVICES; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE.
Staff Summary:
BACKGROUND
On November 26, 2012, staff issued Request For Qualifications (RFQ) Number 12-13-009, for Continuing
Item K-8) Consent Agenda
Resolution
Agreement Renewal w/ SGMEngineering, Inc.
53 of 152
18605 NW 27th Avenue Miami Gardens, Florida 33056
Architectural/Engineering Services for Professional Fees, inviting qualified firms to provide qualifications
for Architectural/Engineering Services for Professional Fees from $50,000-$200,000. A broadcast notice
was sent to one thousand nine hundred fifteen vendors (1,915). One hundred seventeen (117)
proposals were requested. The RFQ opened on January 10, 2013. Twenty-eight (28) proposals were
received and publicly read.
On January 28, 2013, the Selection Committee ranked the firms. A Selection Committee meeting was
held on February 4, 2013, to discuss the scheduling of oral presentations. The oral presentations were
held on March 5, 2013 and March 6, 2013.
On April 24, 2013, City Council awarded Request For Qualifications (RFQ) Number 12-13-009, for
Continuing Architectural/Engineering and Planning Services for Professional Fees $50,000-$200,000, to
SGM Engineering, Inc., to negotiate and execute a non-exclusive continuing contract for electrical and
mechanical engineering services. The initial term of the contract is for three (3) years, with the option to
renew for one (1) year or multiple years under the same terms and conditions.
CURRENT SITUATION
This is the first renewal. The current contract expires April 24, 2016. Inasmuch as several projects are
on-going and the City still requires electrical and mechanical engineering services, staff is recommending
renewal of this contract.
Upon Council’s approval of this resolution, Staff will develop a new solicitation for architectural,
engineering and planning services, to ensure that the City’s professional services requirements are
competitively solicited and that the City of Miami Gardens Business and Resident Economic Growth Plan
(CMG-BREP) Purchasing Preference is stipulated in the solicitation as part of the bid evaluation criteria.
Proposed Action:
It is recommended that the City Council approve the attached resolution for the first renewal of a non-
exclusive continuing contract with SGM Engineering, Inc., for electrical and mechanical engineering
services.
Attachment:
None.
54 of 152
RESOLUTION NO. 2016____ 1
2
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF 3 MIAMI GARDENS, FLORIDA, AUTHORIZING THE RENEWAL OF 4 THAT CERTAIN AGREEMENT WITH SGM ENGINEERING, INC., 5
FOR ELECTRICAL, AND MECHANICAL ENGINEERING 6
SERVICES; PROVIDING FOR THE ADOPTION OF 7
REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. 8 9 WHEREAS, on November 26, 2012, staff issued Request For Qualifications 10
(“RFQ”) Number 12-13-009 for Continuing Architectural/Engineering Services for 11
Professional Fees, inviting qualified firms to provide qualifications for 12
Architectural/Engineering Services for Professional Fees from $50,000-$200,000, and 13
WHEREAS, on April 24, 2013, City Council awarded RFQ Number 12-13-009 for 14
Continuing Architectural/Engineering Services for Professional Fees $50,000-$200,000 15
to SGM Engineering, Inc., and 16
WHEREAS, the initial term of the contract is for a three (3) year period, with the 17
City’s option to renew for one (1) year or multiple years under the same terms and 18
conditions, and 19
WHEREAS, the current contract expires April 24, 2016, and several projects are 20
on-going and the City still requires these services, and 21
WHEREAS, staff is recommending the City Council approve the attached 22
Resolution for the renewal of a non-exclusive continuing contract with SGM 23
Engineering, Inc., for electrical and mechanical engineering services. 24
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY 25
OF MIAMI GARDENS, FLORIDA AS FOLLOWS: 26
Section 1: ADOPTION OF REPRESENTATIONS: The foregoing Whereas 27
paragraphs are hereby ratified and confirmed as being true, and the same are hereby 28
made a specific part of this Resolution. 29
55 of 152
2
Section 2: AUTHORIZATION: The City Council of the City of Miami Gardens 30
hereby authorizes the renewal of that certain Agreement with SGM Engineering, Inc. 31
Section 3: EFFECTIVE DATE: This Resolution shall take effect immediately 32
upon its final passage. 33
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MIAMI 34
GARDENS AT ITS REGULAR MEETING HELD ON ____________, 2016. 35
36
___________________________________ 37
OLIVER GILBERT, III, MAYOR 38
39
40 ATTEST: 41 42
43
__________________________________ 44
RONETTA TAYLOR, MMC, CITY CLERK 45 46 47
PREPARED BY: SONJA KNIGHTON DICKENS, CITY ATTORNEY 48
49
SPONSORED BY: CAMERON D. BENSON, CITY MANAGER 50 51 Moved by: __________________ 52
53
VOTE: _________ 54
55 Mayor Oliver Gilbert , III ____ (Yes) ____ (No) 56 Vice Mayor Felicia Robinson ____ (Yes) ____ (No) 57
Councilwoman Lillie Q. Odom ____ (Yes) ____ (No) 58
Councilman David Williams Jr ____ (Yes) ____ (No) 59
Councilwoman Lisa C. Davis ____ (Yes) ____ (No) 60 Councilman Rodney Harris ____ (Yes) ____ (No) 61 Councilman Erhabor Ighodaro, Ph.D. ____ (Yes) ____ (No) 62
63
56 of 152
18605 NW 27th Avenue Miami Gardens, Florida 33056
City of Miami Gardens
Agenda Cover Memo
Council Meeting Date: April 13, 2016 Item Type:
(Enter X in box)
Resolution Ordinance Other
X
Fiscal Impact: (Enter X in box) Yes No Ordinance Reading: (Enter X in box) 1st Reading 2nd Reading
X Public Hearing:
(Enter X in box)
Yes No Yes No
X
Funding Source: Various Funds Advertising Requirement:
(Enter X in box)
Yes No
X
Contract/P.O. Required:
(Enter X in box)
Yes No RFP/RFQ/Bid #: Contract Renewal
RFQ#12-13-009 Continuing Architectural/Engineering Services for Professional Fees $50,000-$200,000
X
Strategic Plan Related
(Enter X in box)
Yes No Strategic Plan Priority Area:
Enhance Organizational Bus. & Economic Dev
Public Safety Quality of Education Qual. of Life & City Image Communication
Strategic Plan Obj./Strategy: (list the
specific objective/strategy this item will address)
NA
X
Sponsor Name Cameron Benson,
City Manager Department: Capital Improvement Projects
(CIP)
Short Title:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI
GARDENS, FLORIDA, AUTHORIZING THE RENEWAL OF THAT
CERTAIN AGREEMENT WITH TRC, LLC, FOR STRUCTURAL ENGINEERING SERVICES; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE.
Staff Summary:
BACKGROUND
On November 26, 2012, staff issued Request For Qualifications (RFQ) Number 12-13-009, for Continuing
Item K-9) Consent Agenda
Resolution
Agreement Renewal w/ TRC, LLC.
57 of 152
18605 NW 27th Avenue Miami Gardens, Florida 33056
Architectural/Engineering Services for Professional Fees, inviting qualified firms to provide qualifications
for Architectural/Engineering Services for Professional Fees from $50,000-$200,000. A broadcast notice
was sent to one thousand nine hundred fifteen vendors (1,915). One hundred seventeen (117)
proposals were requested. The RFQ opened on January 10, 2013. Twenty-eight (28) proposals were
received and publicly read.
On January 28, 2013, the Selection Committee ranked the firms. A Selection Committee meeting was
held on February 4, 2013, to discuss the scheduling of oral presentations. The oral presentations were
held on March 5, 2013 and March 6, 2013.
On April 24, 2013, City Council awarded Request For Qualifications (RFQ) Number 12-13-009, for
Continuing Architectural/Engineering and Planning Services for Professional Fees $50,000-$200,000, to
TRC, LLC, to negotiate and execute a non-exclusive continuing contract for structural engineering
services. The initial term of the contract is for three (3) years, with the City’s option to renew for one (1)
year or multiple years under the same terms and conditions.
CURRENT SITUATION
This is the first renewal. The current contract expires April 24, 2016. Inasmuch as several projects are
on-going and the City still requires engineering services, staff is recommending renewal of this contract.
Upon Council’s approval of this resolution, Staff will develop a new solicitation for architectural,
engineering and planning services, to ensure that the City’s professional services requirements are
competitively solicited and that the City of Miami Gardens Business and Resident Economic Growth Plan
(CMG-BREP) Purchasing Preference is stipulated in the solicitation as part of the bid evaluation criteria.
Proposed Action:
It is recommended that the City Council approve the attached resolution for the first renewal of a non-
exclusive continuing contract with TRC, LLC, for structural engineering services.
Attachment:
None.
58 of 152
RESOLUTION NO. 2016____ 1
2
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF 3 MIAMI GARDENS, FLORIDA, AUTHORIZING THE RENEWAL OF 4 THAT CERTAIN AGREEMENT WITH TRC, LLC, FOR 5
STRUCTURAL ENGINEERING SERVICES; PROVIDING FOR 6
THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN 7
EFFECTIVE DATE. 8 9 WHEREAS, on November 26, 2012, staff issued Request For Qualifications 10
(“RFQ”) Number 12-13-009 for Continuing Architectural/Engineering Services for 11
Professional Fees, inviting qualified firms to provide qualifications for 12
Architectural/Engineering Services for Professional Fees from $50,000-$200,000, and 13
WHEREAS, on April 24, 2013, City Council awarded RFQ Number 12-13-009 for 14
Continuing Architectural/Engineering Services for Professional Fees $50,000-$200,000 15
to TRC, LLC, and 16
WHEREAS, the initial term of the contract is for a three (3) year period, with the 17
City’s option to renew for one (1) year or multiple years under the same terms and 18
conditions, and 19
WHEREAS, the current contract expires April 24, 2016, and several projects are 20
on-going and the City still requires these services, and 21
WHEREAS, staff is recommending the City Council approve the attached 22
Resolution for the renewal of a non-exclusive continuing contract with TRC, LLC, for 23
structural engineering services, 24
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY 25
OF MIAMI GARDENS, FLORIDA AS FOLLOWS: 26
Section 1: ADOPTION OF REPRESENTATIONS: The foregoing Whereas 27
paragraphs are hereby ratified and confirmed as being true, and the same are hereby 28
made a specific part of this Resolution. 29
59 of 152
2
Section 2: AUTHORIZATION: The City Council of the City of Miami Gardens 30
hereby authorizes the renewal of that certain Agreement with TRC, LLC. 31
Section 3: EFFECTIVE DATE: This Resolution shall take effect immediately 32
upon its final passage. 33
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MIAMI 34
GARDENS AT ITS REGULAR MEETING HELD ON ____________, 2016. 35
36
___________________________________ 37
OLIVER GILBERT, III, MAYOR 38
39
40 ATTEST: 41 42
43
__________________________________ 44
RONETTA TAYLOR, MMC, CITY CLERK 45 46 47
PREPARED BY: SONJA KNIGHTON DICKENS, CITY ATTORNEY 48
49
SPONSORED BY: CAMERON D. BENSON, CITY MANAGER 50 51 Moved by: __________________ 52
53
VOTE: _________ 54
55 Mayor Oliver Gilbert , III ____ (Yes) ____ (No) 56 Vice Mayor Felicia Robinson ____ (Yes) ____ (No) 57
Councilwoman Lillie Q. Odom ____ (Yes) ____ (No) 58
Councilman David Williams Jr ____ (Yes) ____ (No) 59
Councilwoman Lisa C. Davis ____ (Yes) ____ (No) 60 Councilman Rodney Harris ____ (Yes) ____ (No) 61 Councilman Erhabor Ighodaro, Ph.D. ____ (Yes) ____ (No) 62
63
60 of 152
18605 NW 27th Avenue Miami Gardens, Florida 33056
City of Miami Gardens
Agenda Cover Memo
Council Meeting Date: April 13, 2016 Item Type:
(Enter X in box)
Resolution Ordinance Other
X
Fiscal Impact: (Enter X in box) Yes No Ordinance Reading: (Enter X in box) 1st Reading 2nd Reading
X Public Hearing:
(Enter X in box)
Yes No Yes No
X
Funding Source: Various Funds Advertising Requirement:
(Enter X in box)
Yes No
X
Contract/P.O. Required:
(Enter X in box)
Yes No RFP/RFQ/Bid #: Contract Renewal
RFQ#12-13-009 Continuing Architectural/Engineering Services for Professional Fees $50,000-$200,000
X
Strategic Plan Related
(Enter X in box)
Yes No Strategic Plan Priority Area:
Enhance Organizational Bus. & Economic Dev
Public Safety Quality of Education Qual. of Life & City Image Communication
Strategic Plan Obj./Strategy: (list the
specific objective/strategy this item will address)
NA
X
Sponsor Name Cameron Benson,
City Manager Department: Capital Improvement Projects
(CIP)
Short Title:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI
GARDENS, FLORIDA, AUTHORIZING THE RENEWAL OF THAT
CERTAIN AGREEMENT WITH CPZ ARCHITECTS, INC., FOR
ARCHITECTURAL SERVICES; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE.
Staff Summary:
BACKGROUND
On November 26, 2012, staff issued Request For Qualifications (RFQ) Number 12-13-009, for Continuing
Architectural/Engineering Services for Professional Fees, inviting qualified firms to provide qualifications
Item K-10) Consent Agenda
Resolution
Agreement Renewal w/ CPZArchitects, Inc.
61 of 152
18605 NW 27th Avenue Miami Gardens, Florida 33056
for Architectural/Engineering Services for Professional Fees from $50,000-$200,000. A broadcast notice
was sent to one thousand nine hundred fifteen vendors (1,915). One hundred seventeen (117)
proposals were requested. The RFQ opened on January 10, 2013. Twenty-eight (28) proposals were
received and publicly read.
On January 28, 2013, the Selection Committee ranked the firms. A Selection Committee meeting was
held on February 4, 2013, to discuss the scheduling of oral presentations. The oral presentations were
held on March 5, 2013 and March 6, 2013.
On April 24, 2013, City Council awarded Request For Qualifications (RFQ) Number 12-13-009, for
Continuing Architectural/Engineering and Planning Services for Professional Fees $50,000-$200,000, to
CPZ Architects, Inc., to negotiate and execute a non-exclusive continuing contract for architectural
services. The initial term of the contract is for three (3) years, with the City’s option to renew for one (1)
year or multiple years under the same terms and conditions.
CURRENT SITUATION
This is the first renewal. The current contract expires April 24, 2016. Inasmuch as several projects are
on-going and the City still requires architectural services, staff is recommending renewal of this contract.
Upon Council’s approval of this resolution, Staff will develop a new solicitation for architectural,
engineering and planning services, to ensure that the City’s professional services requirements are
competitively solicited and that the City of Miami Gardens Business and Resident Economic Growth Plan
(CMG-BREP) Purchasing Preference is stipulated in the solicitation as part of the bid evaluation criteria.
Proposed Action:
It is recommended that the City Council approve the attached resolution for the first renewal of a non-
exclusive continuing contract with CPZ Architects, Inc., for architectural services.
Attachment:
None.
62 of 152
RESOLUTION NO. 2016____ 1
2
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF 3 MIAMI GARDENS, FLORIDA, AUTHORIZING THE RENEWAL OF 4 THAT CERTAIN AGREEMENT WITH CPZ ARCHITECTS, INC., 5
FOR ARCHITECTURAL SERVICES; PROVIDING FOR THE 6
ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN 7
EFFECTIVE DATE. 8 9 WHEREAS, on November 26, 2012, staff issued Request For Qualifications 10
(“RFQ”) Number 12-13-009 for Continuing Architectural/Engineering Services for 11
Professional Fees, inviting qualified firms to provide qualifications for 12
Architectural/Engineering Services for Professional Fees from $50,000-$200,000, and 13
WHEREAS, on April 24, 2013, City Council awarded RFQ Number 12-13-009 for 14
Continuing Architectural/Engineering Services for Professional Fees $50,000-$200,000 15
to CPZ Architects, Inc., and 16
WHEREAS, the initial term of the contract is for a three (3) year period, with the 17
City’s option to renew for one (1) year or multiple years under the same terms and 18
conditions, and 19
WHEREAS, the current contract expires April 24, 2016, and several projects are 20
on-going and the City still requires these services, and 21
WHEREAS, staff is recommending the City Council approve the attached 22
Resolution for the renewal of a non-exclusive continuing contract with CPZ Architects, 23
Inc., for architectural services, 24
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY 25
OF MIAMI GARDENS, FLORIDA AS FOLLOWS: 26
Section 1: ADOPTION OF REPRESENTATIONS: The foregoing Whereas 27
paragraphs are hereby ratified and confirmed as being true, and the same are hereby 28
made a specific part of this Resolution. 29
63 of 152
2
Section 2: AUTHORIZATION: The City Council of the City of Miami Gardens 30
hereby authorizes the renewal of that certain Agreement with CPZ Architects, Inc. 31
Section 3: EFFECTIVE DATE: This Resolution shall take effect immediately 32
upon its final passage. 33
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MIAMI 34
GARDENS AT ITS REGULAR MEETING HELD ON ____________, 2016. 35
36
___________________________________ 37
OLIVER GILBERT, III, MAYOR 38
39
40 ATTEST: 41 42
43
__________________________________ 44
RONETTA TAYLOR, MMC, CITY CLERK 45 46 47
PREPARED BY: SONJA KNIGHTON DICKENS, CITY ATTORNEY 48
49
SPONSORED BY: CAMERON D. BENSON, CITY MANAGER 50 51 Moved by: __________________ 52
53
VOTE: _________ 54
55 Mayor Oliver Gilbert , III ____ (Yes) ____ (No) 56 Vice Mayor Felicia Robinson ____ (Yes) ____ (No) 57
Councilwoman Lillie Q. Odom ____ (Yes) ____ (No) 58
Councilman David Williams Jr ____ (Yes) ____ (No) 59
Councilwoman Lisa C. Davis ____ (Yes) ____ (No) 60 Councilman Rodney Harris ____ (Yes) ____ (No) 61 Councilman Erhabor Ighodaro, Ph.D. ____ (Yes) ____ (No) 62
63
64 of 152
18605 NW 27th Avenue Miami Gardens, Florida 33056
City of Miami Gardens
Agenda Cover Memo
Council Meeting Date: April 13, 2016 Item Type:
(Enter X in box)
Resolution Ordinance Other
X
Fiscal Impact: (Enter X in box) Yes No Ordinance Reading: (Enter X in box) 1st Reading 2nd Reading
X Public Hearing:
(Enter X in box)
Yes No Yes No
X
Funding Source: Various Funds Advertising Requirement:
(Enter X in box)
Yes No
X
Contract/P.O. Required:
(Enter X in box)
Yes No RFP/RFQ/Bid #: Contract Renewal
RFQ#12-13-009 Continuing Architectural/Engineering Services for Professional Fees $50,000-$200,000
X
Strategic Plan Related
(Enter X in box)
Yes No Strategic Plan Priority Area:
Enhance Organizational Bus. & Economic Dev
Public Safety Quality of Education Qual. of Life & City Image Communication
Strategic Plan Obj./Strategy:
(list the specific objective/strategy this item will address)
NA
X
Sponsor Name Cameron Benson,
City Manager Department: Capital Improvement Projects
(CIP)
Short Title:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI
GARDENS, FLORIDA, AUTHORIZING THE RENEWAL OF THAT
CERTAIN AGREEMENT WITH CRAVEN THOMPSON & ASSOCIATES,
INC., FOR CIVIL ENGINEERING, GIS AND SURVEY SERVICES; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE.
Staff Summary:
BACKGROUND
On November 26, 2012, staff issued Request For Qualifications (RFQ) Number 12-13-009, for Continuing
Item K-11) Consent Agenda
Resolution
Agreement Renewal w/ CravenThompson & Associates, Inc.
65 of 152
18605 NW 27th Avenue Miami Gardens, Florida 33056
Architectural/Engineering Services for Professional Fees, inviting qualified firms to provide qualifications
for Architectural/Engineering Services for Professional Fees from $50,000-$200,000. A broadcast notice
was sent to one thousand nine hundred fifteen vendors (1,915). One hundred seventeen (117)
proposals were requested. The RFQ opened on January 10, 2013. Twenty-eight (28) proposals were
received and publicly read.
On January 28, 2013, the Selection Committee ranked the firms. A Selection Committee meeting was
held on February 4, 2013, to discuss the scheduling of oral presentations. The oral presentations were
held on March 5, 2013 and March 6, 2013.
On April 24, 2013, City Council awarded Request For Qualifications (RFQ) Number 12-13-009, for
Continuing Architectural/Engineering and Planning Services for Professional Fees $50,000-$200,000, to
Craven Thompson & Associates, Inc., to negotiate and execute a non-exclusive continuing contract for
civil engineering, GIS, and survey services. The initial term of the contract is for three (3) years, with the
City’s option to renew for one (1) year or multiple years under the same terms and conditions.
CURRENT SITUATION
This is the first renewal. The current contract expires April 24, 2016. Inasmuch as several projects are
on-going and the City still requires engineering, GIS, and survey services, staff is recommending renewal
of this contract.
Upon Council’s approval of this resolution, Staff will develop a new solicitation for architectural,
engineering and planning services, to ensure that the City’s professional services requirements are
competitively solicited and that the City of Miami Gardens Business and Resident Economic Growth Plan
(CMG-BREP) Purchasing Preference is stipulated in the solicitation as part of the bid evaluation criteria.
Proposed Action:
It is recommended that the City Council approve the attached resolution for the first renewal of a non-
exclusive continuing contract with Craven Thompson & Associates, Inc., for civil engineering, GIS, and
survey services.
Attachment:
None.
66 of 152
RESOLUTION NO. 2016____ 1
2
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF 3 MIAMI GARDENS, FLORIDA, AUTHORIZING THE RENEWAL OF 4 THAT CERTAIN AGREEMENT WITH CRAVEN THOMPSON & 5
ASSOCIATES, INC., FOR CIVIL ENGINEERING, GIS AND 6
SURVEY SERVICES; PROVIDING FOR THE ADOPTION OF 7
REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. 8 9 WHEREAS, on November 26, 2012, staff issued Request For Qualifications 10
(“RFQ”) Number 12-13-009 for Continuing Architectural/Engineering Services for 11
Professional Fees, inviting qualified firms to provide qualifications for 12
Architectural/Engineering Services for Professional Fees from $50,000-$200,000, and 13
WHEREAS, on April 24, 2013, City Council awarded RFQ Number 12-13-009 for 14
Continuing Architectural/Engineering Services for Professional Fees $50,000-$200,000 15
to Craven Thompson & Associates, Inc., and 16
WHEREAS, the initial term of the contract is for a three (3) year period, with the 17
City’s option to renew for one (1) year or multiple years under the same terms and 18
conditions, and 19
WHEREAS, the current contract expires April 24, 2016, and several projects are 20
on-going and the City still requires these services, and 21
WHEREAS, staff is recommending the City Council approve the attached 22
Resolution for the renewal of a non-exclusive continuing contract with Craven 23
Thompson & Associates, Inc., for civil engineering, gis and survey services, 24
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY 25
OF MIAMI GARDENS, FLORIDA AS FOLLOWS: 26
Section 1: ADOPTION OF REPRESENTATIONS: The foregoing Whereas 27
paragraphs are hereby ratified and confirmed as being true, and the same are hereby 28
made a specific part of this Resolution. 29
67 of 152
2
Section 2: AUTHORIZATION: The City Council of the City of Miami Gardens 30
hereby authorizes the renewal of that certain Agreement with Craven Thompson & 31
Associates, Inc.. 32
Section 3: EFFECTIVE DATE: This Resolution shall take effect immediately 33
upon its final passage. 34
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MIAMI 35
GARDENS AT ITS REGULAR MEETING HELD ON ____________, 2016. 36
37
___________________________________ 38
OLIVER GILBERT, III, MAYOR 39 40 41
ATTEST: 42
43
44 __________________________________ 45 RONETTA TAYLOR, MMC, CITY CLERK 46
47
48
PREPARED BY: SONJA KNIGHTON DICKENS, CITY ATTORNEY 49 50 SPONSORED BY: CAMERON D. BENSON, CITY MANAGER 51
52
Moved by: __________________ 53
54 VOTE: _________ 55 56
Mayor Oliver Gilbert , III ____ (Yes) ____ (No) 57
Vice Mayor Felicia Robinson ____ (Yes) ____ (No) 58
Councilwoman Lillie Q. Odom ____ (Yes) ____ (No) 59 Councilman David Williams Jr ____ (Yes) ____ (No) 60 Councilwoman Lisa C. Davis ____ (Yes) ____ (No) 61
Councilman Rodney Harris ____ (Yes) ____ (No) 62
Councilman Erhabor Ighodaro, Ph.D. ____ (Yes) ____ (No) 63
64
68 of 152
18605 NW 27th Avenue Miami Gardens, Florida 33056
City of Miami Gardens
Agenda Cover Memo
Council Meeting Date: April 13, 2016 Item Type:
(Enter X in box)
Resolution Ordinance Other
X
Fiscal Impact: (Enter X in box) Yes No Ordinance Reading: (Enter X in box) 1st Reading 2nd Reading
X Public Hearing:
(Enter X in box)
Yes No Yes No
X
Funding Source: Various Funds Advertising Requirement:
(Enter X in box)
Yes No
X
Contract/P.O. Required:
(Enter X in box)
Yes No RFP/RFQ/Bid #: Contract Renewal
RFQ#12-13-009 Continuing Architectural/Engineering Services for Professional Fees $50,000-$200,000
X
Strategic Plan Related
(Enter X in box)
Yes No Strategic Plan Priority Area:
Enhance Organizational Bus. & Economic Dev
Public Safety Quality of Education Qual. of Life & City Image Communication
Strategic Plan Obj./Strategy: (list the specific objective/strategy this item will address)
NA
X
Sponsor Name Cameron Benson,
City Manager Department: Capital Improvement Projects
(CIP)
Short Title:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI
GARDENS, FLORIDA, AUTHORIZING THE RENEWAL OF THAT
CERTAIN AGREEMENT WITH CSA CENTRAL, INC., FOR
ENGINEERING SERVICES; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE.
Staff Summary:
BACKGROUND
On November 26, 2012, staff issued Request For Qualifications (RFQ) Number 12-13-009, for Continuing
Item K-12) Consent Agenda
Resolution
Agreement Renewal w/ CSA Central, Inc.
69 of 152
18605 NW 27th Avenue Miami Gardens, Florida 33056
Architectural/Engineering Services for Professional Fees, inviting qualified firms to provide qualifications
for Architectural/Engineering Services for Professional Fees from $50,000-$200,000. A broadcast notice
was sent to one thousand nine hundred fifteen vendors (1,915). One hundred seventeen (117)
proposals were requested. The RFQ opened on January 10, 2013. Twenty-eight (28) proposals were
received and publicly read.
On January 28, 2013, the Selection Committee ranked the firms. A Selection Committee meeting was
held on February 4, 2013, to discuss the scheduling of oral presentations. The oral presentations were
held on March 5, 2013 and March 6, 2013.
On April 24, 2013, City Council awarded Request For Qualifications (RFQ) Number 12-13-009, for
Continuing Architectural/Engineering and Planning Services for Professional Fees $50,000-$200,000, to
CSA Central, Inc., to negotiate and execute a non-exclusive continuing contract for engineering services.
The initial term of the contract is for three (3) years, with the City’s option to renew for one (1) year or
multiple years under the same terms and conditions.
CURRENT SITUATION
This is the first renewal. The current contract expires April 24, 2016. Inasmuch as several projects are
on-going and the City still requires engineering services, staff is recommending renewal of this contract.
Upon Council’s approval of this resolution, Staff will develop a new solicitation for architectural,
engineering and planning services, to ensure that the City’s professional services requirements are
competitively solicited and that the City of Miami Gardens Business and Resident Economic Growth Plan
(CMG-BREP) Purchasing Preference is stipulated in the solicitation as part of the bid evaluation criteria.
Proposed Action:
It is recommended that the City Council approve the attached resolution for the first renewal of a non-
exclusive continuing contract with CSA Central, Inc., for engineering services.
Attachment:
None.
70 of 152
RESOLUTION NO. 2016____ 1
2
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF 3 MIAMI GARDENS, FLORIDA, AUTHORIZING THE RENEWAL OF 4 THAT CERTAIN AGREEMENT WITH CSA CENTRAL, INC., FOR 5
ENGINEERING SERVICES; PROVIDING FOR THE ADOPTION 6
OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE 7
DATE. 8 9 WHEREAS, on November 26, 2012, staff issued Request For Qualifications 10
(“RFQ”) Number 12-13-009 for Continuing Architectural/Engineering Services for 11
Professional Fees, inviting qualified firms to provide qualifications for 12
Architectural/Engineering Services for Professional Fees from $50,000-$200,000, and 13
WHEREAS, on April 24, 2013, City Council awarded RFQ Number 12-13-009 for 14
Continuing Architectural/Engineering Services for Professional Fees $50,000-$200,000 15
to CSA Central, Inc., and 16
WHEREAS, the initial term of the contract is for a three (3) year period, with the 17
City’s option to renew for one (1) year or multiple years under the same terms and 18
conditions, and 19
WHEREAS, the current contract expires April 24, 2016, and several projects are 20
on-going and the City still requires these services, and 21
WHEREAS, staff is recommending the City Council approve the attached 22
Resolution for the renewal of a non-exclusive continuing contract with CSA Central, Inc., 23
for engineering services, 24
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY 25
OF MIAMI GARDENS, FLORIDA AS FOLLOWS: 26
Section 1: ADOPTION OF REPRESENTATIONS: The foregoing Whereas 27
paragraphs are hereby ratified and confirmed as being true, and the same are hereby 28
made a specific part of this Resolution. 29
71 of 152
2
Section 2: AUTHORIZATION: The City Council of the City of Miami Gardens 30
hereby authorizes the renewal of that certain Agreement with CSA Central, Inc. 31
Section 3: EFFECTIVE DATE: This Resolution shall take effect immediately 32
upon its final passage. 33
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MIAMI 34
GARDENS AT ITS REGULAR MEETING HELD ON ____________, 2016. 35
36
___________________________________ 37
OLIVER GILBERT, III, MAYOR 38
39
40 ATTEST: 41 42
43
__________________________________ 44
RONETTA TAYLOR, MMC, CITY CLERK 45 46 47
PREPARED BY: SONJA KNIGHTON DICKENS, CITY ATTORNEY 48
49
SPONSORED BY: CAMERON D. BENSON, CITY MANAGER 50 51 Moved by: __________________ 52
53
VOTE: _________ 54
55 Mayor Oliver Gilbert , III ____ (Yes) ____ (No) 56 Vice Mayor Felicia Robinson ____ (Yes) ____ (No) 57
Councilwoman Lillie Q. Odom ____ (Yes) ____ (No) 58
Councilman David Williams Jr ____ (Yes) ____ (No) 59
Councilwoman Lisa C. Davis ____ (Yes) ____ (No) 60 Councilman Rodney Harris ____ (Yes) ____ (No) 61 Councilman Erhabor Ighodaro, Ph.D. ____ (Yes) ____ (No) 62
63
72 of 152
18605 NW 27th Avenue Miami Gardens, Florida 33056
City of Miami Gardens
Agenda Cover Memo
Council Meeting Date: April 13, 2016 Item Type:
(Enter X in box)
Resolution Ordinance Other
X
Fiscal Impact: (Enter X in box) Yes No Ordinance Reading: (Enter X in box) 1st Reading 2nd Reading
X Public Hearing:
(Enter X in box)
Yes No Yes No
X
Funding Source: Various Funds Advertising Requirement:
(Enter X in box)
Yes No
X
Contract/P.O. Required:
(Enter X in box)
Yes No RFP/RFQ/Bid #: Contract Renewal
RFQ#12-13-009 Continuing Architectural/Engineering Services for Professional Fees $50,000-$200,000
X
Strategic Plan Related
(Enter X in box)
Yes No Strategic Plan Priority Area:
Enhance Organizational Bus. & Economic Dev
Public Safety Quality of Education Qual. of Life & City Image Communication
Strategic Plan Obj./Strategy: (list the specific objective/strategy this item will address)
NA
X
Sponsor Name Cameron Benson,
City Manager Department: Capital Improvement Projects
(CIP)
Short Title:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI
GARDENS, FLORIDA, AUTHORIZING THE RENEWAL OF THAT
CERTAIN AGREEMENT WITH ACAI ASSOCIATES, INC., FOR
ARCHITECTURAL DESIGN, ELECTRICAL, MECHANICAL AND STRUCTURAL ENGINEERING SERVICES; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE
DATE.
Staff Summary:
BACKGROUND
On November 26, 2012, staff issued Request For Qualifications (RFQ) Number 12-13-009, for Continuing
Item K-13) Consent Agenda
Resolution
Agreement Renewal w/ Acai Associates, Inc.
73 of 152
18605 NW 27th Avenue Miami Gardens, Florida 33056
Architectural/Engineering Services for Professional Fees, inviting qualified firms to provide qualifications
for Architectural/Engineering Services for Professional Fees from $50,000-$200,000. A broadcast notice
was sent to one thousand nine hundred fifteen vendors (1,915). One hundred seventeen (117)
proposals were requested. The RFQ opened on January 10, 2013. Twenty-eight (28) proposals were
received and publicly read.
On January 28, 2013, the Selection Committee ranked the firms. A Selection Committee meeting was
held on February 4, 2013, to discuss the scheduling of oral presentations. The oral presentations were
held on March 5, 2013 and March 6, 2013.
On April 24, 2013, City Council awarded Request For Qualifications (RFQ) Number 12-13-009, for
Continuing Architectural/Engineering and Planning Services for Professional Fees $50,000-$200,000, to
ACAI Associates, Inc., to negotiate and execute a non-exclusive continuing contract for architectural
design, electrical, mechanical and structural engineering services. The initial term of the contract is for
three (3) years, with the City’s option to renew for one (1) year or multiple years under the same terms
and conditions.
CURRENT SITUATION
This is the first renewal. The current contract expires April 24, 2016. Inasmuch as several projects are
on-going and the City still requires architectural design services, electrical, mechanical and structural
engineering services, staff is recommending renewal of this contract.
Upon Council’s approval of this resolution, Staff will develop a new solicitation for architectural,
engineering and planning services, to ensure that the City’s professional services requirements are
competitively solicited and that the City of Miami Gardens Business and Resident Economic Growth Plan
(CMG-BREP) Purchasing Preference is stipulated in the solicitation as part of the bid evaluation criteria.
Proposed Action:
It is recommended that the City Council approve the attached resolution for the first renewal of a non-
exclusive continuing contract with ACAI Associates, Inc., for architectural design, electrical, mechanical
and structural engineering services.
Attachment:
None.
74 of 152
RESOLUTION NO. 2016____ 1
2
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF 3 MIAMI GARDENS, FLORIDA, AUTHORIZING THE RENEWAL OF 4 THAT CERTAIN AGREEMENT WITH ACAI ASSOCIATES, INC., 5
FOR ARCHITECTURAL DESIGN, ELECTRICAL, MECHANICAL 6
AND STRUCTURAL ENGINEERING SERVICES; PROVIDING 7
FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING 8 FOR AN EFFECTIVE DATE. 9 10
WHEREAS, on November 26, 2012, staff issued Request For Qualifications 11
(“RFQ”) Number 12-13-009 for Continuing Architectural/Engineering Services for 12
Professional Fees, inviting qualified firms to provide qualifications for 13
Architectural/Engineering Services for Professional Fees from $50,000-$200,000, and 14
WHEREAS, on April 24, 2013, City Council awarded RFQ Number 12-13-009 for 15
Continuing Architectural/Engineering Services for Professional Fees $50,000-$200,000 16
to Acai Associates, Inc., and 17
WHEREAS, the initial term of the contract is for a three (3) year period, with the 18
City’s option to renew for one (1) year or multiple years under the same terms and 19
conditions, and 20
WHEREAS, the current contract expires April 24, 2016, and several projects are 21
on-going and the City still requires these services, and 22
WHEREAS, staff is recommending the City Council approve the attached 23
Resolution for the renewal of a non-exclusive continuing contract with Acai Associates, 24
Inc., for architectural design, electrical, mechanical and structural engineering services, 25
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY 26
OF MIAMI GARDENS, FLORIDA AS FOLLOWS: 27
Section 1: ADOPTION OF REPRESENTATIONS: The foregoing Whereas 28
paragraphs are hereby ratified and confirmed as being true, and the same are hereby 29
made a specific part of this Resolution. 30
75 of 152
2
Section 2: AUTHORIZATION: The City Council of the City of Miami Gardens 31
hereby authorizes the renewal of that certain Agreement with Acai Associates, Inc. 32
Section 3: EFFECTIVE DATE: This Resolution shall take effect immediately 33
upon its final passage. 34
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MIAMI 35
GARDENS AT ITS REGULAR MEETING HELD ON ____________, 2016. 36
37
___________________________________ 38
OLIVER GILBERT, III, MAYOR 39
40
41 ATTEST: 42 43
44
__________________________________ 45
RONETTA TAYLOR, MMC, CITY CLERK 46 47 48
PREPARED BY: SONJA KNIGHTON DICKENS, CITY ATTORNEY 49
50
SPONSORED BY: CAMERON D. BENSON, CITY MANAGER 51 52 Moved by: __________________ 53
54
VOTE: _________ 55
56 Mayor Oliver Gilbert , III ____ (Yes) ____ (No) 57 Vice Mayor Felicia Robinson ____ (Yes) ____ (No) 58
Councilwoman Lillie Q. Odom ____ (Yes) ____ (No) 59
Councilman David Williams Jr ____ (Yes) ____ (No) 60
Councilwoman Lisa C. Davis ____ (Yes) ____ (No) 61 Councilman Rodney Harris ____ (Yes) ____ (No) 62 Councilman Erhabor Ighodaro, Ph.D. ____ (Yes) ____ (No) 63
64
76 of 152
18605 NW 27th Avenue Miami Gardens, Florida 33056
City of Miami Gardens
Agenda Cover Memo
Council Meeting Date: April 13, 2016 Item Type:
(Enter X in box)
Resolution Ordinance Other
X
Fiscal Impact: (Enter X in box) Yes No Ordinance Reading: (Enter X in box) 1st Reading 2nd Reading
X Public Hearing:
(Enter X in box)
Yes No Yes No
X
Funding Source: Various Funds Advertising Requirement:
(Enter X in box)
Yes No
X
Contract/P.O. Required:
(Enter X in box)
Yes No RFP/RFQ/Bid #: Contract Renewal
RFQ#12-13-009 Continuing Architectural/Engineering Services for Professional Fees $50,000-$200,000
X
Strategic Plan Related
(Enter X in box)
Yes No Strategic Plan Priority Area:
Enhance Organizational Bus. & Economic Dev
Public Safety Quality of Education Qual. of Life & City Image Communication
Strategic Plan Obj./Strategy: (list the
specific objective/strategy this item will address)
NA
X
Sponsor Name Cameron Benson,
City Manager Department: Capital Improvement Projects
(CIP)
Short Title:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI
GARDENS, FLORIDA, AUTHORIZING THE RENEWAL OF THAT
CERTAIN AGREEMENT WITH BERMELLO AJAMIL & PARTNERS, INC.
FOR ARCHITECTURAL, LANDSCAPE ARCHITECT, AND CONSTRUCTION ENGINEERING SERVICES; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE
DATE.
Staff Summary:
BACKGROUND
On November 26, 2012, staff issued Request For Qualifications (RFQ) Number 12-13-009, for Continuing
Item K-14) Consent Agenda
Resolution
Agreement Renewal w/ BermelloAjamil & Partners, Inc.
77 of 152
18605 NW 27th Avenue Miami Gardens, Florida 33056
Architectural/Engineering Services for Professional Fees, inviting qualified firms to provide qualifications
for Architectural/Engineering Services for Professional Fees from $50,000-$200,000. A broadcast notice
was sent to one thousand nine hundred fifteen vendors (1,915). One hundred seventeen (117)
proposals were requested. The RFQ opened on January 10, 2013. Twenty-eight (28) proposals were
received and publicly read.
On January 28, 2013, the Selection Committee ranked the firms. A Selection Committee meeting was
held on February 4, 2013, to discuss the scheduling of oral presentations. The oral presentations were
held on March 5, 2013 and March 6, 2013.
On April 24, 2013, City Council awarded Request For Qualifications (RFQ) Number 12-13-009, for
Continuing Architectural/Engineering and Planning Services for Professional Fees $50,000-$200,000, to
Bermello Ajamil & Partners, Inc., to negotiate and execute a non-exclusive continuing contract for
architectural, landscape architectural, and construction engineering services. The initial term of the
contract is for three (3) years, with the City’s option to renew for one (1) year or multiple years under
the same terms and conditions.
CURRENT SITUATION
This is the first renewal. The current contract expires April 24, 2016. Inasmuch as several projects are
on-going and the City still requires architectural, engineering and planning services, staff is
recommending renewal of this contract.
Upon Council’s approval of this resolution, Staff will develop a new solicitation for architectural,
engineering and planning services, to ensure that the City’s professional services requirements are
competitively solicited and that the City of Miami Gardens Business and Resident Economic Growth Plan
(CMG-BREP) Purchasing Preference is stipulated in the solicitation as part of the bid evaluation criteria.
Proposed Action:
It is recommended that the City Council approve the attached resolution for the first renewal of a non-
exclusive continuing contract with Bermello Ajamil & Partners, Inc., for architectural, landscape
architectural, and construction engineering services.
Attachment:
None.
78 of 152
RESOLUTION NO. 2016____ 1
2
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF 3 MIAMI GARDENS, FLORIDA, AUTHORIZING THE RENEWAL OF 4 THAT CERTAIN AGREEMENT WITH BERMELLO AJAMIL & 5
PARTNERS, INC. FOR ARCHITECTURAL, LANDSCAPE 6
ARCHITECT, AND CONSTRUCTION ENGINEERING SERVICES; 7
PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; 8 PROVIDING FOR AN EFFECTIVE DATE. 9 10
WHEREAS, on November 26, 2012, staff issued Request For Qualifications 11
(“RFQ”) Number 12-13-009 for Continuing Architectural/Engineering Services for 12
Professional Fees, inviting qualified firms to provide qualifications for 13
Architectural/Engineering Services for Professional Fees from $50,000-$200,000, and 14
WHEREAS, on April 24, 2013, City Council awarded RFQ Number 12-13-009 for 15
Continuing Architectural/Engineering Services for Professional Fees $50,000-$200,000 16
to Bermello Ajamil & Partners, Inc., and 17
WHEREAS, the initial term of the contract is for a three (3) year period, with the 18
City’s option to renew for one (1) year or multiple years under the same terms and 19
conditions, and 20
WHEREAS, the current contract expires April 24, 2016, and several projects are 21
on-going and the City still requires these services, and 22
WHEREAS, staff is recommending the City Council approve the attached 23
Resolution for the renewal of a non-exclusive continuing contract with Bermello Ajamil & 24
Partners, Inc., for architectural, landscape architect, and construction engineering 25
services, 26
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY 27
OF MIAMI GARDENS, FLORIDA AS FOLLOWS: 28
79 of 152
2
Section 1: ADOPTION OF REPRESENTATIONS: The foregoing Whereas 29
paragraphs are hereby ratified and confirmed as being true, and the same are hereby 30
made a specific part of this Resolution. 31
Section 2: AUTHORIZATION: The City Council of the City of Miami Gardens 32
hereby authorizes the renewal of that certain Agreement with Bermello Ajamil & 33
Partners, Inc. 34
Section 3: EFFECTIVE DATE: This Resolution shall take effect immediately 35
upon its final passage. 36
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MIAMI 37
GARDENS AT ITS REGULAR MEETING HELD ON ____________, 2016. 38
39
___________________________________ 40 OLIVER GILBERT, III, MAYOR 41 42
43
ATTEST: 44
45 46 __________________________________ 47
RONETTA TAYLOR, MMC, CITY CLERK 48
49
50 PREPARED BY: SONJA KNIGHTON DICKENS, CITY ATTORNEY 51 52
SPONSORED BY: CAMERON D. BENSON, CITY MANAGER 53
54
Moved by: __________________ 55 56 VOTE: _________ 57
58
Mayor Oliver Gilbert , III ____ (Yes) ____ (No) 59
Vice Mayor Felicia Robinson ____ (Yes) ____ (No) 60 Councilwoman Lillie Q. Odom ____ (Yes) ____ (No) 61 Councilman David Williams Jr ____ (Yes) ____ (No) 62
Councilwoman Lisa C. Davis ____ (Yes) ____ (No) 63
Councilman Rodney Harris ____ (Yes) ____ (No) 64
Councilman Erhabor Ighodaro, Ph.D. ____ (Yes) ____ (No) 65
80 of 152
18605 NW 27th Avenue Miami Gardens, Florida 33056
City of Miami Gardens
Agenda Cover Memo
Council Meeting Date: April 13, 2016 Item Type:
(Enter X in box)
Resolution Ordinance Other
X
Fiscal Impact: (Enter X in box) Yes No Ordinance Reading: (Enter X in box) 1st Reading 2nd Reading
X Public Hearing:
(Enter X in box)
Yes No Yes No
X
Funding Source: Various Funds Advertising Requirement:
(Enter X in box)
Yes No
X
Contract/P.O. Required:
(Enter X in box)
Yes No RFP/RFQ/Bid #: Contract Renewal
RFQ#12-13-009 Continuing Architectural/Engineering Services for Professional Fees $50,000-$200,000
X
Strategic Plan Related
(Enter X in box)
Yes No Strategic Plan Priority Area:
Enhance Organizational Bus. & Economic Dev
Public Safety Quality of Education Qual. of Life & City Image Communication
Strategic Plan Obj./Strategy: (list the
specific objective/strategy this item will address)
NA
X
Sponsor Name Cameron Benson,
City Manager Department: Capital Improvement Projects
(CIP)
Short Title:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI
GARDENS, FLORIDA, AUTHORIZING THE RENEWAL OF THAT
CERTAIN AGREEMENT WITH CALVIN, GIORDANO & ASSOCIATES,
INC. FOR CIVIL ENGINEERING, LANDSCAPE ARCHITECTURAL, CONSTRUCTION ENGINEERING PLANNING, SURVEY, TRAFFIC ENGINEERING, AND OTHER ENGINEERING SERVICES; PROVIDING
FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN
EFFECTIVE DATE.
Staff Summary:
BACKGROUND
Item K-15) Consent Agenda
Resolution
Agreement Renewal w/ Calvin, Giordano& Associates, Inc.
81 of 152
18605 NW 27th Avenue Miami Gardens, Florida 33056
On November 26, 2012, staff issued Request For Qualifications (RFQ) Number 12-13-009, for Continuing
Architectural/Engineering Services for Professional Fees, inviting qualified firms to provide qualifications
for Architectural/Engineering Services for Professional Fees from $50,000-$200,000. A broadcast notice
was sent to one thousand nine hundred fifteen vendors (1,915). One hundred seventeen (117)
proposals were requested. The RFQ opened on January 10, 2013. Twenty-eight (28) proposals were
received and publicly read.
On January 28, 2013, the Selection Committee ranked the firms. A Selection Committee meeting was
held on February 4, 2013, to discuss the scheduling of oral presentations. The oral presentations were
held on March 5, 2013 and March 6, 2013.
On April 24, 2013, City Council awarded Request For Qualifications (RFQ) Number 12-13-009, for
Continuing Architectural/Engineering and Planning Services for Professional Fees $50,000-$200,000, to
Calvin Giordano & Associates, Inc., to negotiate and execute a non-exclusive continuing contract for civil
engineering, landscape architectural, construction engineering, planning, survey, traffic engineering and
other engineering services. The initial term of the contract is for three (3) years, with the City’s option to
renew for one (1) year or multiple years under the same terms and conditions.
CURRENT SITUATION
This is the first renewal. The current contract expires April 24, 2016. Inasmuch as several projects are
on-going and the City still requires architectural, engineering and planning services, staff is
recommending renewal of this contract.
Upon Council’s approval of this resolution, Staff will develop a new solicitation for architectural,
engineering and planning services, to ensure that the City’s professional services requirements are
competitively solicited and that the City of Miami Gardens Business and Resident Economic Growth Plan
(CMG-BREP) Purchasing Preference is stipulated in the solicitation as part of the bid evaluation criteria.
Proposed Action:
It is recommended that the City Council approve the attached resolution for the first renewal of a non-
exclusive continuing contract with Calvin Giordano & Associates, Inc., for civil engineering, landscape
architectural, construction engineering, planning, survey, traffic engineering and other engineering
services.
Attachment:
None.
82 of 152
RESOLUTION NO. 2016____ 1
2
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF 3 MIAMI GARDENS, FLORIDA, AUTHORIZING THE RENEWAL OF 4 THAT CERTAIN AGREEMENT WITH CALVIN, GIORDANO & 5
ASSOCIATES, INC. FOR CIVIL ENGINEERING, LANDSCAPE 6
ARCHITECTURAL, CONSTRUCTION ENGINEERING PLANNING, 7
SURVEY, TRAFFIC ENGINEERING, AND OTHER ENGINEERING 8 SERVICES; PROVIDING FOR THE ADOPTION OF 9 REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. 10
11
WHEREAS, on November 26, 2012, staff issued Request For Qualifications 12
(“RFQ”) Number 12-13-009 for Continuing Architectural/Engineering Services for 13
Professional Fees, inviting qualified firms to provide qualifications for 14
Architectural/Engineering Services for Professional Fees from $50,000-$200,000, and 15
WHEREAS, on April 24, 2013, City Council awarded RFQ Number 12-13-009 for 16
Continuing Architectural/Engineering Services for Professional Fees $50,000-$200,000 17
to Calvin, Giordano & Associates, Inc., and 18
WHEREAS, the initial term of the contract is for a three (3) year period, with the 19
City’s option to renew for one (1) year or multiple years under the same terms and 20
conditions, and 21
WHEREAS, the current contract expires April 24, 2016, and several projects are 22
on-going and the City still requires these services, and 23
WHEREAS, staff is recommending the City Council approve the attached 24
Resolution for the renewal of a non-exclusive continuing contract with Calvin, Giordano 25
& Associates Inc., for landscape architectural, construction engineering planning, 26
survey, traffic engineering, and other engineering services, 27
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY 28
OF MIAMI GARDENS, FLORIDA AS FOLLOWS: 29
83 of 152
2
Section 1: ADOPTION OF REPRESENTATIONS: The foregoing Whereas 30
paragraphs are hereby ratified and confirmed as being true, and the same are hereby 31
made a specific part of this Resolution. 32
Section 2: AUTHORIZATION: The City Council of the City of Miami Gardens 33
hereby authorizes the renewal of that certain Agreement with Calvin, Giordano & 34
Associates, Inc., for civil engineering, landscape architectural, construction engineering 35
planning, survey, traffic engineering, and other engineering services. 36
Section 3: EFFECTIVE DATE: This Resolution shall take effect immediately 37
upon its final passage. 38
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MIAMI 39
GARDENS AT ITS REGULAR MEETING HELD ON ____________, 2016. 40
41
___________________________________ 42
OLIVER GILBERT, III, MAYOR 43
44
45 ATTEST: 46 47
48
__________________________________ 49
RONETTA TAYLOR, MMC, CITY CLERK 50 51 52
PREPARED BY: SONJA KNIGHTON DICKENS, CITY ATTORNEY 53
54
SPONSORED BY: CAMERON D. BENSON, CITY MANAGER 55 56 Moved by: __________________ 57
58
VOTE: _________ 59
60 Mayor Oliver Gilbert , III ____ (Yes) ____ (No) 61 Vice Mayor Felicia Robinson ____ (Yes) ____ (No) 62
Councilwoman Lillie Q. Odom ____ (Yes) ____ (No) 63
Councilman David Williams Jr ____ (Yes) ____ (No) 64
Councilwoman Lisa C. Davis ____ (Yes) ____ (No) 65
84 of 152
3
Councilman Rodney Harris ____ (Yes) ____ (No) 66
Councilman Erhabor Ighodaro, Ph.D. ____ (Yes) ____ (No) 67
68
85 of 152
18605 NW 27th Avenue Miami Gardens, Florida 33056
City of Miami Gardens
Agenda Cover Memo
Council Meeting Date: April 13, 2016 Item Type:
(Enter X in box)
Resolution Ordinance Other
X
Fiscal Impact: (Enter X in box) Yes No Ordinance Reading: (Enter X in box) 1st Reading 2nd Reading
X Public Hearing:
(Enter X in box)
Yes No Yes No
X
Funding Source: Various Funds Advertising Requirement:
(Enter X in box)
Yes No
X
Contract/P.O. Required:
(Enter X in box)
Yes No RFP/RFQ/Bid #: Contract Renewal
RFQ#12-13-009 Continuing Architectural/Engineering Services for Professional Fees $50,000-$200,000
X
Strategic Plan Related
(Enter X in box)
Yes No Strategic Plan Priority Area:
Enhance Organizational Bus. & Economic Dev
Public Safety Quality of Education Qual. of Life & City Image Communication
Strategic Plan Obj./Strategy: (list the
specific objective/strategy this item will address)
NA
X
Sponsor Name Cameron Benson,
City Manager Department: Capital Improvement Projects
(CIP)
Short Title:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI
GARDENS, FLORIDA, AUTHORIZING THE RENEWAL OF THAT
CERTAIN AGREEMENT WITH CHEN MOORE & ASSOCIATES, INC.,
FOR GIS SERVICES; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE.
Staff Summary:
BACKGROUND
On November 26, 2012, staff issued Request For Qualifications (RFQ) Number 12-13-009, for Continuing
Item K-16) Consent Agenda
Resolution
Agreement Renewal w/ Chen Moore& Associates, Inc.
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18605 NW 27th Avenue Miami Gardens, Florida 33056
Architectural/Engineering Services for Professional Fees, inviting qualified firms to provide qualifications
for Architectural/Engineering Services for Professional Fees from $50,000-$200,000. A broadcast notice
was sent to one thousand nine hundred fifteen vendors (1,915). One hundred seventeen (117)
proposals were requested. The RFQ opened on January 10, 2013. Twenty-eight (28) proposals were
received and publicly read.
On January 28, 2013, the Selection Committee ranked the firms. A Selection Committee meeting was
held on February 4, 2013, to discuss the scheduling of oral presentations. The oral presentations were
held on March 5, 2013 and March 6, 2013.
On April 24, 2013, City Council awarded Request For Qualifications (RFQ) Number 12-13-009, for
Continuing Architectural/Engineering and Planning Services for Professional Fees $50,000-$200,000, to
Chen & Moore, Associates, Inc. to negotiate and execute a non-exclusive continuing contract for GIS
services. The initial term of the contract is for three (3) years, with the City’s option to renew for one (1)
year or multiple years under the same terms and conditions.
CURRENT SITUATION
This is the first renewal. The current contract expires April 24, 2016. Inasmuch as several projects are
on-going and the City still requires GIS services, staff is recommending renewal of this contract.
Upon Council’s approval of this resolution, Staff will develop a new solicitation for architectural,
engineering and planning services, to ensure that the City’s professional services requirements are
competitively solicited and that the City of Miami Gardens Business and Resident Economic Growth Plan
(CMG-BREP) Purchasing Preference is stipulated in the solicitation as part of the bid evaluation criteria.
Proposed Action:
It is recommended that the City Council approve the attached resolution for the first renewal of a non-
exclusive continuing contract with Chen & Moore Associates, Inc. for GIS services.
Attachment:
None.
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RESOLUTION NO. 2016____ 1
2
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF 3 MIAMI GARDENS, FLORIDA, AUTHORIZING THE RENEWAL OF 4 THAT CERTAIN AGREEMENT WITH CHEN MOORE & 5
ASSOCIATES, INC., FOR GIS SERVICES; PROVIDING FOR THE 6
ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN 7
EFFECTIVE DATE. 8 9 WHEREAS, on November 26, 2012, staff issued Request For Qualifications 10
(“RFQ”) Number 12-13-009 for Continuing Architectural/Engineering Services for 11
Professional Fees, inviting qualified firms to provide qualifications for 12
Architectural/Engineering Services for Professional Fees from $50,000-$200,000, and 13
WHEREAS, on April 24, 2013, City Council awarded RFQ Number 12-13-009 for 14
Continuing Architectural/Engineering Services for Professional Fees $50,000-$200,000 15
to Chen Moore & Associates, Inc., and 16
WHEREAS, the initial term of the contract is for a three (3) year period, with the 17
City’s option to renew for one (1) year or multiple years under the same terms and 18
conditions, and 19
WHEREAS, the current contract expires April 24, 2016, and several projects are 20
on-going and the City still requires these services, and 21
WHEREAS, staff is recommending the City Council approve the attached 22
Resolution for the renewal of a non-exclusive continuing contract with Chen Moore & 23
Associates, Inc., for GIS Services, 24
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY 25
OF MIAMI GARDENS, FLORIDA AS FOLLOWS: 26
Section 1: ADOPTION OF REPRESENTATIONS: The foregoing Whereas 27
paragraphs are hereby ratified and confirmed as being true, and the same are hereby 28
made a specific part of this Resolution. 29
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2
Section 2: AUTHORIZATION: The City Council of the City of Miami Gardens 30
hereby authorizes the renewal of that certain Agreement with Chen Moore & 31
Associates, Inc. 32
Section 3: EFFECTIVE DATE: This Resolution shall take effect immediately 33
upon its final passage. 34
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MIAMI 35
GARDENS AT ITS REGULAR MEETING HELD ON ____________, 2016. 36
37
___________________________________ 38
OLIVER GILBERT, III, MAYOR 39 40 41
ATTEST: 42
43
44 __________________________________ 45 RONETTA TAYLOR, MMC, CITY CLERK 46
47
48
PREPARED BY: SONJA KNIGHTON DICKENS, CITY ATTORNEY 49 50 SPONSORED BY: CAMERON D. BENSON, CITY MANAGER 51
52
Moved by: __________________ 53
54 VOTE: _________ 55 56
Mayor Oliver Gilbert , III ____ (Yes) ____ (No) 57
Vice Mayor Felicia Robinson ____ (Yes) ____ (No) 58
Councilwoman Lillie Q. Odom ____ (Yes) ____ (No) 59 Councilman David Williams Jr ____ (Yes) ____ (No) 60 Councilwoman Lisa C. Davis ____ (Yes) ____ (No) 61
Councilman Rodney Harris ____ (Yes) ____ (No) 62
Councilman Erhabor Ighodaro, Ph.D. ____ (Yes) ____ (No) 63
64
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City of Miami Gardens
Agenda Cover Memo
Council Meeting Date: April 13, 2016 Item Type:
(Enter X in box)
Resolution Ordinance Other
X
Fiscal Impact: (Enter X in box) Yes No Ordinance Reading: (Enter X in box) 1st Reading 2nd Reading
X Public Hearing: (Enter X in box) Yes No Yes No
X
Funding Source: State Housing Initiative Partnership (SHIP) Program
Advertising Requirement: (Enter X in box) Yes No
X
Contract/P.O. Required: (Enter X in box) Yes No RFP/RFQ/Bid #: N/A X
Strategic Plan Related (Enter X in box) Yes No Strategic Plan Priority Area:
Enhance Organizational Bus. & Economic Dev Public Safety Quality of Education Qual. of Life & City Image
Communication
Strategic Plan Obj./Strategy: (list the specific objective/strategy this item will address)
N/A
X
Sponsor Name Cameron Benson, City Manager Department: Community Development
Short Title:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, ADOPTING THE 2016-2019 LOCAL HOUSING
ASSISTANCE PLAN, ATTACHED HERETO AS EXHIBIT “A”;
AUTHORIZING THE CITY MANAGER TO SUBMIT THE PLAN TO THE
FLORIDA HOUSING FINANCE CORPORATION; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE.
Staff Summary:
Background
Item K-17) Consent Agenda
Resolution
2016-2019 Local Housing Assistance Plan
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Upon becoming a US HUD entitlement community in 2007, the City became eligible to receive funding
from the Florida Housing Finance Corporation in the form of State Housing Initiatives Partnership (SHIP)
Program funds. The City received its first SHIP funding allocation in FY 2007-08.
Adoption of a Local Housing Assistance Plan (LHAP) is a requirement for receiving SHIP funding. The
LHAP governs the use of these State funds through various initiatives targeted at generating and
preserving affordable housing. The plan covers a three year period. The City‘s current LHAP covers the
3-year period from 2013 to 2016, and was adopted by City Council on April 24, 2013 via Resolution No.
2013-109-1905.
Current Situation
It is necessary for the City to adopt a LHAP for the upcoming 3-year period from 2016 through 2019. The
City’s SHIP allocation for the 2016-2017 fiscal year is $439,663, an increase of $111,230 from last fiscal
year.
For fiscal year 2016-17, staff is recommending the following allocations:
A resolution is needed in order to adopt the 2016-2019 Local Housing Assistance Plan and submit the
LHAP to the Florida Housing Finance Corporation.
Fiscal Impact
There is no immediate fiscal impact. This is the planning of how the funds provided for SHIP may be
allocated.
Proposed Action:
That the City Council approves the attached resolution.
Attachments:
•2016-2019 Local Housing Assistance Plan
CDBG Projects Allocation
Emergency Rehab $286,697
Homeownership Assistance $60,000
Rental Assistance $49,000
Program Admin (10% Cap) $43,966
Total Allocation $439,663.00
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RESOLUTION NO. 2016____ 1
2
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF 3 MIAMI GARDENS, FLORIDA, ADOPTING THE 2016-2019 LOCAL 4 HOUSING ASSISTANCE PLAN, ATTACHED HERETO AS 5
EXHIBIT “A”; AUTHORIZING THE CITY MANAGER TO SUBMIT 6
THE PLAN TO THE FLORIDA HOUSING FINANCE 7
CORPORATION; PROVIDING FOR THE ADOPTION OF 8 REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. 9 10
WHEREAS, the United States Department of Housing and Housing Urban 11
Development (HUD) has designated the City of Miami Gardens as an entitlement City, 12
and 13
WHEREAS, as such, the City is eligible to receive funding under the State 14
Housing Initiatives Partnership (SHIP) program through the Florida Housing Finance 15
Corporation, and 16
WHEREAS, in order to receive SHIP program funds, the City is required adopt a 17
Local Housing Assistance Plan (LHAP), and 18
WHEREAS, the City’s original Local Housing Assistance Plan (LHAP) was for 19
2007-2010 and has been subsequently amended, and 20
WHEREAS, on April 24, 2013, the City Council adopted Resolution 2013-109-21
1905, which amended the City’s Housing policies, and 22
WHEREAS, City Staff proposes incorporating the City’s amended Housing 23
Polices into the City’s Local Housing Assistance Plan (LHAP) for the 2016-2019 24
program period, 25
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY 26
OF MIAMI GARDENS, FLORIDA AS FOLLOWS: 27
Section 1: ADOPTION OF REPRESENTATIONS: The foregoing Whereas 28
paragraphs are hereby ratified and confirmed as being true, and the same are hereby 29
made a specific part of this Resolution. 30
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2
Section 2: AUTHORIZATION: The City Council of the City of Miami Gardens 31
hereby adopts the 2016-2019 Local Housing Assistance Plan, attached hereto as 32
Exhibit “A”, and authorizes the City Manager to submit the plan to the Florida Housing 33
Finance Corporation. 34
Section 3: EFFECTIVE DATE: This Resolution shall take effect immediately 35
upon its final passage. 36
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MIAMI 37
GARDENS AT ITS REGULAR MEETING HELD ON ____________, 2016. 38
39
___________________________________ 40 OLIVER GILBERT, III, MAYOR 41
42
43
44 ATTEST: 45 46
47
__________________________________ 48
RONETTA TAYLOR, MMC, CITY CLERK 49 50 51
PREPARED BY: SONJA KNIGHTON DICKENS, CITY ATTORNEY 52
53
54 SPONSORED BY: CAMERON D. BENSON, CITY MANAGER 55 56
Moved by: __________________ 57
58
VOTE: _________ 59 60 Mayor Oliver Gilbert , III ____ (Yes) ____ (No) 61
Vice Mayor Felicia Robinson ____ (Yes) ____ (No) 62
Councilwoman Lillie Q. Odom ____ (Yes) ____ (No) 63
Councilman David Williams Jr ____ (Yes) ____ (No) 64 Councilwoman Lisa C. Davis ____ (Yes) ____ (No) 65 Councilman Rodney Harris ____ (Yes) ____ (No) 66
Councilman Erhabor Ighodaro, Ph.D. ____ (Yes) ____ (No) 67
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City of Miami Gardens
SHIP LOCAL HOUSING ASSISTANCE PLAN (LHAP)
2016-2017, 2017-2018 and 2018-2019
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Table of Contents
Description Page #
Section I, Program Details 3
Section II, Housing Strategies 7
A. Housing Rehabilitation Program 7
B. Emergency Rehabilitation Program 10
C. Homeownership Assistance Program 13
D. Disaster Mitigation 16
E. Rental Assistance 18
F. Rental Construction and Rehabilitation 20
Section III, Incentive Strategies 22
A. Expedited Permitting 22
B. Ongoing Review Process 22
Exhibits 23
A. Administrative Budget for each fiscal year covered in the Plan
B. Timeline for Estimated Encumbrance and Expenditure
C. Housing Delivery Goals Chart (HDGC) For Each Fiscal Year
Covered in the plan
D. Signed LHAP Certification
E. Signed, dated, witnessed or attested adopting resolution
F. Ordinance: (If changed from the original creating ordinance)
G. Interlocal Agreement: N/A
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I. Program Details:
A. Name of the participating local government:
The City of Miami Gardens
Is there an Interlocal Agreement: Yes _______ No ______
If “Yes”, name local government(s) in the Interlocal Agreement:
__________________________________________________________
B. Purpose of the program:
1. To meet the housing needs of the extremely low, very low, low and moderate income
households;
2. To expand production of and preserve affordable housing; and
3. To further the housing element of the local government comprehensive plan specific to
affordable housing.
C. Fiscal years covered by the Plan: 2016-2017, 2017-2018 and 2018-2019
D. Governance:
The SHIP Program is established in accordance with Section 420.907-9079,
Florida Statutes and Chapter 67-37, Florida Administrative Code.
Cities and Counties must be in compliance with these applicable statutes, rules and any
additional requirements as established through the Legislative process.
E. Local Housing Partnership:
The SHIP Program encourages building active partnerships between government,
lenders, builders and developers, real estate professionals, advocates for low-
income persons and community groups.
F. Leveraging:
As a participating jurisdiction, the City of Miami Gardens receives CDBG funds from the
U. S. Department of Housing and Urban Development. The City intends to use these funds
to leverage SHIP funds thereby reducing the cost of housing.
In addition, the City plans to use SHIP funds for developers to use as local match to leverage
additional CDBG or Local Housing Credits from Florida Housing Finance Corporation and
participants may be eligible for County Wide and State Down Payment Assistance.
G. Public Input:
Public input for the LHAP was solicited through face-to-face meetings with housing
providers, social service providers, local lenders and neighborhood associations through
Public meetings in conjunction with the City’s 5-Year Consolidated Plan and Analysis of
Impediments to Fair Housing update. Four public meetings were held to gather public
comment regarding housing needs.
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The priorities derived from the public hearings were used to form the basis of the strategies
for the plan. The hearings were noticed in a newspaper of general circulation that services
ethnic and diverse neighborhoods within the City as well as through social media and the
City’s website.
H. Advertising and Outreach:
SHIP funding availability shall be advertised in a newspaper of general circulation and
periodicals serving ethnic and diverse neighborhoods, at least 30 days before the beginning
of the application period. If no funding is available due to a waiting list, no notice of funding
availability is required.
I. Waiting List/Priorities:
A waiting list will be established when there are eligible applicants for strategies that no
longer have funding available. Those households on the waiting list will be notified of their
status. Applicants will be maintained in an order that is consistent with the time applications
were submitted as well as any established funding priorities as described in this plan.
Priorities for funding described/listed here apply to all strategies unless otherwise stated in
the strategy.
J. Discrimination:
In accordance with the provisions of ss.760.20-760.37, it is unlawful to discriminate on the
basis of race, color, religion, sex, national origin, age, handicap, or marital status in the
award application process for eligible housing.
K. Support Services and Counseling:
Support services are available from various sources. Available support services may
include but are not limited to: Homeownership Counseling (Pre and Post), Credit
Counseling, Tenant Counseling, Foreclosure Counseling and Transportation.
L. Purchase Price Limits:
The sales price or value of new or existing eligible housing may not exceed 90% of the
average area purchase price in the statistical area in which the eligible housing is located.
Such average area purchase price may be that calculated for any 12-month period beginning
not earlier than the fourth calendar year prior to the year in which the award occurs. The
sales price of new and existing units, which can be lower but may not exceed 90% of the
median area purchase price established by the U.S. Treasury Department or as described
above.
The methodology used is:
___ Other FHA Mortgage Limits for MSA
_____ U.S. Treasury Department
_____ Local HFA Numbers
M. Income Limits, Rent Limits and Affordability:
The Income and Rent Limits used in the SHIP Program are updated annually by the
Department of Housing and Urban Development and posted at www.floridahousing.org.
Affordable means that monthly rents or mortgage payments including taxes and insurance do
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not exceed 30 percent of that amount which represents the percentage of the median annual
gross income for the households as indicated in Sections 420.9071, F.S. However, it is not
the intent to limit an individual household’s ability to devote more than 30% of its income
for housing, and housing for which a household devotes more than 30% of its income shall
be deemed Affordable if the first institutional mortgage lender is satisfied that the household
can afford mortgage payments in excess of the 30% benchmark and in the case of rental
housing does not exceed those rental limits adjusted for bedroom size.
N. Welfare Transition Program:
Should an eligible sponsor be used, a qualification system and selection criteria for
applications for Awards to eligible sponsors shall be developed, which includes a description
that demonstrates how eligible sponsors that employ personnel from the Welfare Transition
Program will be given preference in the selection process.
O. Monitoring and First Right of Refusal:
In the case of rental housing, the staff and any entity that has administrative authority for
implementing the local housing assistance plan assisting rental developments
shall annually monitor and determine tenant eligibility or, to the extent another governmental
entity provides the same monitoring and determination, a municipality, county or local
housing financing authority may rely on such monitoring and determination of tenant
eligibility. However, any loan or grant in the original amount of $3,000 or less shall not be
subject to these annual monitoring and determination of tenant eligibility requirements.
Tenant eligibility will be monitored annually for no less than 15 years or the term of
assistance whichever is longer unless as specified above.
Eligible sponsors that offer rental housing for sale before 15 years or that have
remaining mortgages funded under this program must give a first right of refusal to
eligible nonprofit organizations for purchase at the current market value for
continued occupancy by eligible persons.
P. Administrative Budget:
A line-item budget of proposed Administrative Expenditures is attached as Exhibit A.
City of Miami Gardens_ finds that the moneys deposited in the local housing assistance trust
fund shall be used to administer and implement the local housing assistance plan.
Section 420.9075 Florida Statute and Chapter 67-37, Florida Administrative Code,
states: “A county or an eligible municipality may not exceed the 5 percent limitation on
administrative costs, unless its governing body finds, by resolution, that 5 percent of the local
housing distribution plus 5 percent of program income is insufficient to adequately pay the
necessary costs of administering the local housing assistance plan.”
Section 420.9075 Florida Statute and Chapter 67-37, Florida Administrative Code,
further states: “The cost of administering the program may not exceed 10 percent of the
local housing distribution plus 5 percent of program income deposited into the trust fund,
except that small counties, as defined in s. 120.52(19), and eligible municipalities receiving a
local housing distribution of up to $350,000 may use up to 10 percent of program income for
administrative costs.” The applicable local jurisdiction has adopted the above findings in the
resolution attached as Exhibit E.
Q. Program Administration:
Administration of the local housing assistance plan will be wholly performed and maintained
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by the City of Miami Gardens Department of Community Development exclusively.
R. Project Delivery Costs: N/A
S. Essential Service Personnel Definition:
Defined as any person in need of affordable housing, who is a permanent employee of a
company or organization located within the City of Miami Gardens and whose service is
considered essential. Examples of this include teachers, community college and
university employees, police and fire personnel, emergency service providers and health
care providers.
T. Describe efforts to incorporate Green Building and Energy Saving products and
processes:
The City of Miami Gardens will carry out rehabilitation activities that will conserve
energy and water, including but not limited to the replacement of central air conditioning
systems with updated energy efficient models, installing programmable thermostats,
installing water conserving water closets, installing insulation and envelope sealing.
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Section II. LHAP Strategies:
A.
Housing Rehabilitation Program 3
a. Summary of Strategy:
The Housing Rehabilitation Program will provide rehabilitation assistance to extremely low, very
low, low and moderate income residents who live in single-family owner-occupied properties located
within the corporate limits of the City of Miami Gardens. The City’s funding will be provided in a
repayable loan form that will be satisfied at maturity provided that occupancy requirements are met.
The repayment will be used to recycle the funding for future applicants.
The City’s Housing Rehabilitation Standards also include hardening of the home to prevent any
damages from future weather related forces.
Special Housing Needs: Section 420.9075(1)(a), F.S. The City of Miami Gardens has identified that
there are many elderly and disabled residents that are in need of accommodations beyond the regular
rehabilitation improvements. This includes such items as grab bars, ramps, usable kitchens and
bathrooms, accessible doors and switches, etc. The Department makes a concerted effort to identify
these needs at the time of the initial inspection.
b. Fiscal Years Covered: 2016-2017, 2017-2018 and 2018-2019
c. Income Categories to be served:
• Extremely Low Income (up to 30% of the MSAMI)
• Very Low Income (up to 50% of the MSAMI)
• Low Income (up to 80% of the MSAMI)
• Moderate Income (up to 120% of the MSAMI)
d. Maximum award: $35,000.00
e. Terms:
1. Loan/deferred loan/grant: Funds will be awarded as a deferred loan secured by a recorded
subordinate mortgage and note.
2. Interest Rate: 0%
3. Term: 5- 10 years
Financial assistance under the SHIP Housing Rehabilitation Program will be provided to eligible
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homeowners in the form of a repayable loan. The repayment will consist of sixty (60) to one
hundred and twenty (120) equal monthly installments with zero percent (0%) interest.
Payments will commence on the first day of the month following the closing of the loan. The
Loan recipient will receive payment remitting instructions upon closing. Payments received will
be considered Program Income and used to carry out activities under the same program. The
payment amounts will be calculated as follows:
i. Applicants earning fifty (50%) or less of AMI will not have to repay the assistance
provided; it will remain in the form of a five (5) year forgivable loan,
ii. Applicants earning between fifty (50%) – one hundred twenty percent (120%) of
AMI will repay the assistance provided in the form of a five (5) – ten (10) year loan.
4. Forgiveness/Repayment:
Loan is forgiven when maturity date is reached. Repayment will be required if loan is defaulted.
5. Default/Recapture:
Repayment of the full principal balance of the loan is required if the property receiving the
financial assistance is rented, leased or sold during the life of the loan. Otherwise the principal
balance will be satisfied at maturity. Homeowners that qualify and receive assistance must
execute a Mortgage and Note that will be recorded in the public records of Miami-Dade County
for compliance with the recapture provisions for the program.
Default of the loan occurs if the Mortgagor no longer resides in the home as the principal
residence, or if any part of the Property or any interest in it is sold, transferred, gifted or
otherwise conveyed, whether by voluntary act, involuntary, by operation of law or otherwise, or
if the Mortgagor is divested of title by judicial sale, levy or other proceeding, or if foreclosure
action is instituted against the property, or if the Property is leased or rented, or the failure of the
Mortgagor to make required payments on a financial loan secured by a mortgage debt.
In the event of death of all eligible homeowner(s), the heirs to the property can assume the
obligation based on the original terms and conditions provided to the homeowner as long as the
heirs qualify based on income and household size, remain owner occupants of the property and
do not sell or rent the property for the remaining term of the Mortgage and Note. An heir or
prospective purchaser who does not qualify based on the provisions of this strategy will be
required to repay the outstanding loan balance as provided by the City of Miami Gardens.
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A subordination of this repayable mortgage will only be approved under the guidelines of the
City’s Subordination Policy. All repayments from this program shall be considered Program
Income.
f. Recipient Selection Criteria:
All recipients of assistance must meet the eligibility requirements as outlined below. Eligible
housing includes single family homes, town houses, twin homes and condominiums only.
Manufactured housing and mobile homes are not eligible for assistance under this program.
Applications will be processed on a first-qualified first-served basis from all applicants meeting the
selection criteria, subject to funding availability and in such a manner as to comply with the statutory
requirements.
Other selection criteria will include the following:
• The property shall consist of an owner-occupied residential unit.
• The property must be located in the corporate city limits of the City of Miami Gardens.
• The market value of the home, as indicated by the Miami-Dade Property Appraiser, may not
exceed the maximum sales price allowed under the SHIP Program.
• The property must require needed repairs to meet the decent, safe and sanitary standard
conditions.
• The applicant may not be delinquent on property taxes or have any debt owed to the City of
Miami Gardens or Miami-Dade County.
g. Sponsor/Developer Selection Criteria:
The City of Miami Gardens intends to administer this program. However, if the need for a sponsor
should arise, the City of Miami Gardens will use a Request for Proposals process in accordance with
Chapter 67-37.005(6) b (7) of the Florida Administrative Code to select an eligible sponsor. Eligible
persons, sponsors or other recipients of assistance under this program will be required to
contractually commit and comply with all SHIP Program requirements.
h. Additional Information: N/A
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B.
Emergency Rehabilitation Program 6
a. Summary of Strategy:
The Emergency Rehabilitation Program will provide emergency repair assistance to extremely low,
very low, low and moderate income owner occupied single-family homes located within the
corporate limits of the City of Miami Gardens. The City will provide deferred payment loan
assistance to eligible homeowners to carry out limited repairs such as roofing, electrical and
plumbing to immediately rectify life hazardous and potentially dangerous conditions that threaten the
safety and health of the occupants of the home.
The intent of providing emergency rehabilitation is to stop the imminent displacement of owner-
occupants due to distressed conditions. The emergency rehabilitation program repairs are not
intended to bring the home into full building code. The goal of this strategy is to complete the
emergency repairs in a timely manner that will leave the dwelling in stable and habitable condition.
The repairs may include but are not limited to:
• Structural components showing imminent collapse;
• Inoperable/substandard heating and cooling systems for elderly and disabled households or
household members;
• Inoperable/substandard plumbing/leaks in walls or foundations;
• Roof leaks causing electrical hazards, ceiling collapse or structural damage;
• Inoperable/substandard electrical systems;
• Inoperable/substandard septic system; and
• Handicap Accessibility.
b. Fiscal Years Covered: 2016-2017, 2017-2018 and 2018-2019
c. Income Categories to be served:
• Extremely Low Income (up to 30% of the MSAMI)
• Very Low Income (up to 50% of the MSAMI)
• Low Income (up to 80% of the MSAMI)
• Moderate Income (up to 120% of the MSAMI)
d. Maximum award: $ 50,000.00
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e. Terms:
1. Loan/deferred loan/grant: Funds will be awarded as a deferred loan secured by a recorded
subordinate mortgage and note.
2. Interest Rate: 0%
3. Term: 5 years
4. Forgiveness/Repayment:
Loan is forgiven when maturity date is reached. Repayment will be required if loan is defaulted.
5. Default/Recapture:
Financial assistance under the SHIP Emergency Rehabilitation Program will be provided to
eligible homeowners in the form of a zero percent (0%), five (5) year deferred payment loan.
There are no monthly payment requirements associated with this loan. There is no amortization
on this loan. As long as the recipient continues to own the assisted property and live in the
property as their principal residence during the term of the mortgage, then the loan will not have
to be repaid. Repayment of the full principal balance of the loan is required if the property
receiving the financial assistance is rented, leased or sold during the life of the loan. Otherwise
the principal balance will be forgiven at maturity. Homeowners that qualify and receive
assistance must execute a Mortgage and Note that will be recorded in the public records of
Miami-Dade County for compliance with the recapture provisions for the program.
Default of the loan occurs if the Mortgagor no longer resides in the home as the principal
residence, or if any part of the Property or any interest in it is sold, transferred, gifted or
otherwise conveyed, whether by voluntary act, involuntary, by operation of law or otherwise, or
if the Mortgagor is divested of title by judicial sale, levy or other proceeding, or if foreclosure
action is instituted against the property, or if the Property is leased or rented, or the failure of the
Mortgagor to make required payments on a financial loan secured by a mortgage debt.
In the event of death of all eligible homeowner(s), the heirs to the property can assume the
obligation based on the original terms and conditions provided to the homeowner as long as the
heirs qualify based on income and household size, remain owner occupants of the property and
do not sell or rent the property for the remaining term of the Mortgage and Note. An heir or
prospective purchaser who does not qualify based on the provisions of this strategy will be
required to repay the full loan amount as provided by the City of Miami Gardens.
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A subordination of this deferred payment mortgage will only be approved under the guidelines
of the City’s Subordination Policy. All repayments from this program shall be considered
Program Income.
f. Recipient Selection Criteria:
All recipients of assistance must meet the eligibility requirements as outlined below.
Eligible housing includes single family homes, town houses, twin homes and condominiums only.
Manufactured housing and mobile homes are not eligible for assistance under this program.
Applications will be processed on a first-qualified first-served basis from all applicants meeting the
selection criteria, subject to funding availability and in such a manner as to comply with the statutory
requirements.
Other selection criteria will include the following:
• The property shall consist of an owner-occupied residential unit.
• The property must be located in the corporate city limits of the City of Miami Gardens.
• The market value of the home, as indicated by the Miami-Dade Property Appraiser, may not
exceed the maximum sales price allowed under the SHIP Program.
• The property must have a condition that proves to be of a hazardous nature or potentially
dangerous condition and that requires needed repairs such as roofing, electrical and plumbing to
meet the decent, safe and sanitary standard.
• The applicant may not be delinquent on property taxes or on any debt owed to the City of Miami
Gardens and Miami-Dade County.
g. Sponsor/Developer Selection Criteria:
The City of Miami Gardens intends to administer this program. However, if the need for a sponsor
should arise, the City of Miami Gardens will use a Request for Proposals process in accordance with
Chapter 67-37.005(6)(b)7 of the Florida Administrative Code to select an eligible sponsor. Eligible
persons, sponsors or other recipients of assistance under this program will be required to
contractually commit and comply with all SHIP Program requirements.
h. Additional Information: N/A
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C.
Homeownership Assistance Program 2
a. Summary of Strategy:
The City of Miami Gardens through the Homeownership Assistance Program will provide down
payment and closing cost assistance to eligible persons and households who are first time
homebuyers, defined as persons not owning a home within the last 3 years, to purchase a newly
constructed or existing residential property within the City of Miami Gardens. The strategy will be
available to assist extremely low, very low, low and moderate income residents to purchase a single
family home, town home, twin home or condominium.
b. Fiscal Years Covered: 2016-2017, 2017-2018 and 2018-2019
c. Income Categories to be served:
• Extremely Low Income (up to 30% of the MSAMI)
• Very Low Income (up to 50% of the MSAMI)
• Low Income (up to 80% of the MSAMI)
• Moderate Income (up to 120% of the MSAMI)
d. Maximum award: $20,000.00
e. Terms:
1. Loan/deferred loan/grant: Funds will be awarded as a deferred loan secured by a recorded
subordinate mortgage and note.
2. Interest Rate: 0%
3. Term: 30 years
4. Forgiveness/Repayment: loan is forgiven when maturity date is reached. Repayment will be
required if loan is defaulted.
5. Default/Recapture:
Financial assistance to be provided under the Homeownership Assistance Program will be
provided to eligible homeowners in the form of a zero percent interest, thirty (30) year loan. The
amount of assistance will be determined by the lender qualifying the applicant.
The initial $10,000.00 will be provided in form of a 30 year, 0% interest loan with the payment
due at maturity. If the homeowner has continued living in the residence through maturity, the
balance will be forgiven and the Note considered satisfied.
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Any additional funding after the initial $10,000.00 will be provided in form of a 30 year 0%
repayable loan. There will be 360 equal monthly payments. Repayment of the outstanding
principal balance of the loan is required if the property receiving the financial assistance is
rented, transferred or sold during the life of the loan.
Homeowners that qualify and receive assistance must execute a Mortgage and Note that will be
recorded in the public records of Miami-Dade County for compliance with the recapture
provisions for the program.
In the case of sale or transfer of the unit, the City will be repaid by the borrower as per the
following schedule:
i. 0 – 5 years – 100% of both the City’s loan balance and the pro-rata share of the net
appreciation (gain) is due to the City.
ii. 6 – 10 years – 100% of the loan balance and 50% of the pro-rata share of the net
appreciation (gain) is due to the City.
iii. 11 – 30 years – 100% of the loan balance is due to the City. The City will not share in
the appreciation after the 10th year.
The above appreciation sharing proposal will terminate in foreclosure; however, the city will
require lenders to provide us a right of first refusal to purchase the loan at a negotiated price.
In the event of death of all eligible homeowner(s), the heirs to the property can assume the
obligation based on the original terms and conditions provided to the homeowner as long as the
heirs qualify based on the original terms and conditions provided to the homeowner as long as
the heirs qualify based on age, income and household size, remain owner occupants of the
property and do not sell or rent the property for the remaining term of the mortgage and note.
An heir or prospective purchaser who does not qualify based on the provisions of this strategy
will be required to repay the balance of the outstanding loan amount provided by the City of
Miami Gardens.
A subordination of this deferred payment mortgage will only be approved under the guidelines
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of the City’s Subordination Policy. All repayments from this program shall be considered
Program Income.
f. Recipient Selection Criteria:
Applications will be processed from an established waiting list on a first-qualified first-served basis
from applicants meeting the selection criteria, subject to funding availability and in such a manner as
to comply with the statutory requirements.
Other selection criteria will include the following:
• The property must be located in the corporate city limits of the City of Miami Gardens.
• The purchase price of the home may not exceed the maximum sales price allowed under the
SHIP Program.
• The property must meet safe and sanitary standard conditions at closing or funds must be held in
escrow to bring it to safe and sanitary standards after the closing.
• The applicant may not be delinquent on any debt owed to the City of Miami Gardens or Miami-
Dade County.
• Applicants purchasing Manufactured or Mobile homes are not eligible for funding under this
strategy.
g. Sponsor/Developer Selection Criteria:
The City of Miami Gardens intends to administer this program. However, if the need for a sponsor
should arise, the City of Miami Gardens will use a Request for Proposals process in accordance with
Chapter 67-37.005(6)b(7) Florida Administrative Code to select an eligible sponsor. Eligible
persons, sponsors or other recipients of assistance under this program will be required to
contractually commit and comply with all SHIP Program requirements.
h. Additional Information: N/A
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D.
Disaster Mitigation 5
a. Summary of Strategy:
This strategy will provide assistance for minor repairs, substantial rehabilitation, or reconstruction of
eligible housing in the aftermath of a disaster, declared by Executive Order of the President or the
Governor. To be eligible, the house must have been owner-occupied at the time of the disaster.
b. Fiscal Years Covered: 2016-2017, 2017-2018 and 2018-2019
c. Income Categories to be served:
• Extremely Low Income (up to 30% of the MSAMI)
• Very Low Income (up to 50% of the MSAMI)
• Low Income (up to 80% of the MSAMI)
• Moderate Income (up to 120% of the MSAMI)
d. Maximum award: $35,000.00
e. Terms:
1. Loan/deferred loan/grant: Funds will be awarded as a deferred loan secured by a recorded
subordinate mortgage and note.
2. Interest Rate: 0%
3. Term: 5 years
4. Forgiveness/Repayment:
Loan is forgiven when maturity date is reached. Repayment will be required if loan is defaulted.
5. Default/Recapture:
Financial assistance under the SHIP Disaster Mitigation Program will be provided to eligible
homeowners in the form of a zero percent (0%), five (5) year deferred payment loan. There are
no monthly payment requirements associated with this loan. There is no amortization on this
loan. As long as the recipient continues to own the assisted property and live in the property as
their principal residence during the term of the mortgage, then the loan will not have to be
repaid. Repayment of the full principal balance of the loan is required if the property receiving
the financial assistance is rented, leased or sold during the life of the loan. Otherwise the
principal balance will be forgiven at maturity. Homeowners that qualify and receive assistance
must execute a Mortgage and Note that will be recorded in the public records of Miami-Dade
County for compliance with the recapture provisions for the program.
109 of 152
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Default of the loan occurs if the Mortgagor no longer resides in the home as the principal
residence, or if any part of the Property or any interest in it is sold, transferred, gifted or
otherwise conveyed, whether by voluntary act, involuntary, by operation of law or otherwise, or
if the Mortgagor is divested of title by judicial sale, levy or other proceeding, or if foreclosure
action is instituted against the property, or if the Property is leased or rented, or the failure of the
Mortgagor to make required payments on a financial loan secured by a mortgage debt.
In the event of death of all eligible homeowner(s), the heirs to the property can assume the
obligation based on the original terms and conditions provided to the homeowner as long as the
heirs qualify based on income and household size, remain owner occupants of the property and
do not sell or rent the property for the remaining term of the Mortgage and Note. An heir or
prospective purchaser who does not qualify based on the provisions of this strategy will be
required to repay the full loan amount as provided by the City of Miami Gardens.
A subordination of this deferred payment mortgage will only be approved under the guidelines
of the City’s Subordination Policy. All repayments from this program shall be considered
Program Income.
f. Recipient Selection Criteria:
All recipients of assistance must meet the eligibility requirements as outlined below.
Eligible housing includes single family homes, town houses, twin homes and condominiums only.
Manufactured housing and mobile homes are not eligible for assistance under this program.
Applications will be processed on a first-qualified first-served basis from all applicants meeting the
selection criteria, subject to funding availability and in such a manner as to comply with the statutory
requirements.
Other selection criteria will include the following:
• The property shall consist of an owner-occupied residential unit.
• The property must be located in the corporate city limits of the City of Miami Gardens.
• The market value of the home, as indicated by the Miami-Dade Property Appraiser, may not
exceed the maximum sales price allowed under the SHIP Program.
110 of 152
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• The property must have condition that proves to be of a hazardous nature or potentially
dangerous condition and that requires needed repairs such as roofing, electrical and plumbing to
meet the decent, safe and sanitary standard.
• The applicant may not be delinquent on property taxes or on any debt owed to the City of Miami
Gardens and Miami-Dade County.
g. Sponsor/Developer Selection Criteria: N/A
h. Additional Information: N/A
E.
Rental Assistance Program 23
a. Summary of Strategy:
The City of Miami Gardens will provide upfront financial assistance for households to obtain
quality, safe, decent and affordable rental housing. The families must have the income to afford the
monthly rental payments. Guidelines similar to debt to income or affordability ratios will be utilized
to determine the affordability of the payments. The City will pay for such items as first and last
month’s rent, security, utility connection/start-ups, up to a maximum of $5,000.00. Funds may also
be provided to those tenants in danger of being evicted from their current occupied rental units to pay
past due rent owed.
On-going rental assistance is not permitted under the SHIP program. Assistance will be limited to a
one time grant not to exceed $ 5,000.00 per household. If $5,000.00 is not sufficient, then household
will not be eligible for assistance
b. Fiscal Years Covered: 2016-2017, 2017-2018 and 2018-2019
c. Income Categories to be served:
• Extremely Low Income (up to 30% of the MSAMI)
• Very Low Income (up to 50% of the MSAMI)
• Low Income (up to 80% of the MSAMI)
• Moderate Income (up to 120% of the MSAMI)
d. Maximum award: $5,000.00
e. Terms:
1. Loan/deferred loan/grant: Funds will be awarded as a grant.
2. Interest Rate: N/A
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3. Term: N/A
4. Forgiveness/Repayment: N/A
5. Default/Recapture:
Assistance will be in the form of a grant to eligible tenant households in the amount of up to
$5,000. For this program, the person is assisted, not the unit, however funds will not be given
directly to applicant.
f. Recipient Selection Criteria:
Applicants will be processed in the order in which they are received; on a first-qualified, first-served
basis. Applicant must be extremely low to moderate income, (priority given to extremely low, very
low, and low income households and special needs households, as defined by Chapter 67-
37.002(13), F.A.C.). Priority will be given to those individuals who are homeless or at risk of
homelessness because of the inability to pay the rental deposit (including first and last month’s rent):
• Applicants must show that they have the ability to pay the rent after the City’s assistance is
given without further assistance.
• The lease must be for at least one year.
• Assistance will be provided one time only.
Eligibility will be performed on an expedited basis and may include alternate forms of
documentation, such as current pay stubs and benefit letters, as well as oral verification of
employment wages, other income, and assets.
g. Sponsor/Developer Selection Criteria:
The City of Miami Gardens intends to administer this program through a partner agency A
competitive Request for Proposals process in accordance with Chapter 67-37.005(6)(b)7 of the
Florida Administrative Code will be conducted to select an eligible partner agency. Eligible persons,
sponsors or other recipients of assistance under this program will be required to contractually
commit and comply with all SHIP Program requirements.
h. Additional Information: N/A
112 of 152
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F.
Rental Construction and Rehabilitation 14
a. Summary of Strategy:
Funding is provided for the new construction or for acquisition and rehabilitation, if necessary, of
existing rental properties; acquisition and rehabilitation of residential structures for rental properties;
or for the acquisition and conversion of commercial or other property to rental residential property.
Funds can be provided to a for-profit or a non-profit developer for the purpose of creating or
preserving a long-term resource of rental housing opportunities for lower income residents. Projects
addressing special needs housing and housing for the elderly will be given preference under this
strategy.
b. Fiscal Years Covered: 2016-2017, 2017-2018 and 2018-2019
c. Income Categories to be served:
This strategy will be for residents whose income is classified as extremely low, very low, and low.
d. Maximum award: $50,000.00
e. Terms:
1. Loan/deferred loan/grant: Funds will be awarded as a loan secured by a recorded subordinate
mortgage and note.
2. Interest Rate: 0%
3. Term: 15 years
4. Forgiveness/Repayment: City of Miami Gardens may provide development grant funding in the
form of a mortgage deed and note to qualified developer and contractors for provision of
affordable rental housing units.
Once the developer has successfully completed the construction and all the housing units are
occupied by income eligible renters, the City of Miami Gardens will fully satisfy the developer’s
obligation to the City in connection with the financing of the project. Financial assistance made
to the developer as a grant will also be satisfied upon completion of the construction phase and
all the housing units have been occupied.
Recipients of funding under this strategy will be required to make the property affordable to
extremely low, very low, and low income families for a period of not less than Fifteen years (15)
Years.
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5. Default/Recapture: Repayment, default and recapture will be triggered at point of sale, transfer,
refinancing, or discovery that the units are no longer properly secured, maintained, or occupied
in accordance with the funding documents. If the rental development is sold before the
completion of the affordability period, eligible non-profit housing providers must have a right of
first refusal to purchase the development at the current market value. The new non-profit owner
must agree to continue rent the units to Florida Housing Finance Corporation for the remainder
of the affordability period.
f. Recipient Selection Criteria:
SHIP funding under this strategy will be awarded through a competitive Request for Proposals (RFP)
process. Through the City of Miami Gardens solicitation, proposals will be received from for-profit
and not-for profit housing developers for the construction or rehabilitation of new affordable housing
units targeted for very low and low income families and individuals.
g. Sponsor/Developer Selection Criteria:
The City of Miami Gardens intends to administer this program through a competitive Request For
Proposal (RFP) process.
h. Additional Information: N/A
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III. LHAP Incentive Strategies
In addition to the required Incentive Strategy A and Strategy B, include all adopted incentives
with the policies and procedures used for implementation as provided in Section 420.9076, F.S.:
A. Name of the Strategy: Expedited Permitting
Permits as defined in s. 163.3177 (6) (f) (3) for affordable housing
projects are expedited to a greater degree than other projects.
Provide a description of the procedures used to implement this strategy:
The City of Miami Gardens has implemented a process that will eliminate any delay in the
review of Workforce housing development projects permit applications. These applications
will be prioritized from other types of project applications in order to ensure expediting the
projects. Workforce housing projects will also be subject to a review (and approval) by an
independent review committee comprised of industry experts.
B. Name of the Strategy: Ongoing Review Process
The establishment of a process by which local government considers, before adoption,
policies, procedures, ordinances, regulations, or plan provisions that increase the cost of
Workforce housing.
Provide a description of the procedures used to implement this strategy:
The City of Miami Gardens has adopted policies which state that any regulation being
proposed that could potentially increase the estimated housing cost per unit, will be reviewed
by the Department of Planning and Zoning and the Department of Code Enforcement. These
groups will consider the effect of the proposed activity and its effects on the cost of
Workforce housing prior to their recommendation to the City Council. City Council will
consider the financial impact before making its decision on adopting the proposed
regulation.
C. Other Incentive Strategies Adopted: N/A
115 of 152
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IV. EXHIBITS:
A. Administrative Budget for each fiscal year covered in the Plan.
B. Timeline for Estimated Encumbrance and Expenditure.
C. Housing Delivery Goals Chart (HDGC) For Each Fiscal Year Covered in the plan.
D. Signed LHAP Certification.
E. Signed, dated, witnessed or attested adopting resolution.
F. Ordinance: (If changed from the original creating ordinance).
G. Interlocal Agreement.
H. Other Documents Incorporated by Reference.
116 of 152
ADMINISTRATIVE BUDGET FOR EACH FISCAL YEAR Exhibit A
LHAP 2016-2019
Exhibit A
Revised: 3/2016
City of Miami Gardens
Estimated Allcoation for Calculating:439,663.00$
Salaries and Benefits 40,416.30$
Office Supplies and Equipment$
Travel Per diem Workshops, etc.2,500.00$
Advertising 800.00$
Other*250.00$
Total 43,966.30$ 0.1
Estimated Allcoation for Calculating:439,663.00$
Salaries and Benefits 40,416.30$
Office Supplies and Equipment$
Travel Per diem Workshops, etc.2,500.00$
Advertising 800.00$
Other*250.00$
Total 43,966.30$ 0.1
Estimated Allcoation for Calculating:439,663.00$
Salaries and Benefits 40,416.30$
Office Supplies and Equipment$
Travel Per diem Workshops, etc.2,500.00$
Advertising 800.00$
Other*250.00$
Total 43,966.30$ 0.1
Fiscal Year: 2016-2017
Fiscal Year: 2017-2018
Fiscal Year 2018-2019
*All "other" items need to be detailed here and are subject to review and
approval by the SHIP review committee. Project Delivery Costs that are
outside of adminsitrative costs are not to be included here, but must be
detailed in the LHAP main document.
Details:
117 of 152
Exhibit B
Timeline for SHIP Expenditures
City of Miami Gardens affirms that funds allocated for these fiscal years will meet the following deadlines:
(local government)
Fiscal Year Encumbered Expended 1st Year AR 2nd Year AR Closeout AR
2016-2017 6/30/2018 6/30/2019 9/15/2017
9/15/2018 9/15/2019
2017-2018 6/30/2019
6/30/2020 9/15/2018 9/15/2019 9/15/2020
2018-2019 6/30/2020
6/30/2021 9/15/2019 9/15/2020 9/15/2021
If funds allocated for these fiscal years is not anticipated to meet any of the deadlines in the table above,
Florida Housing Finance Corporation will be notified according to the following chart:
Fiscal Year Funds Not
Encumbered
Funds Not
Expended
1st Year AR
Not
Submitted
2nd Year AR
Not
Submitted
Closeout AR
Not
Submitted
2016-2017 3/30/2018 3/30/2019 6/15/2017
6/15/2018 6/15/2019
2017-2018 3/30/2019
3/30/2020 6/15/2018 6/15/2019 6/15/2020
2018-2019 3/30/2020
3/30/2021 6/15/2019 6/15/2020 6/15/2021
Requests for Expenditure Extensions (close-out year ONLY) must be received by FHFC by June 15 of the
year in which funds are required to be expended. The extension request shall be emailed to
robert.dearduff@floridahousing.org and terry.auringer@floridahousing.org and include:
1. A statement that “(city/county) requests an extension to the expenditure deadline for fiscal
year _____________________.
2. The amount of funds that is not expended.
3. The amount of funds that is not encumbered or has been recaptured.
4. A detailed plan of how/when the money will be expended.
Note: an extension to the expenditure deadline (June 30) does not relieve the requirement to submit
(September 15) the annual report online detailing all funds that have been expended. Please email
terry.auringer@floridahousing.org when you are ready to “submit” the AR.
Other Key Deadlines:
AHAC reports are due for each local government by December 31 of the year prior to the local
government’s LHAP being submitted. Local governments receiving the minimum or less allocation are not
required to report.
118 of 152
LHAP Exhibt C 2015
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New Plan:Amendment:Fiscal Yr. Closeout:
12
1
of
15
2
18605 NW 27th Avenue Miami Gardens, Florida 33056
City of Miami Gardens
Agenda Cover Memo
Council Meeting Date: April 13, 2016 Item Type: (Enter X in box) Resolution Ordinance Other
X
Fiscal Impact: (Enter X in box) Yes No Ordinance Reading: (Enter X in box) 1st Reading 2nd Reading
X Public Hearing:
(Enter X in box) Yes No Yes No
X
Funding Source: Development
Services
Advertising Requirement: Yes No
X
Contract/P.O. Required: Yes No RFP/RFQ/Bid #: Request For Qualification (RFQ)
Number 13-14-038 X
Strategic Plan Related: Yes No Strategic Plan Priority Area: Enhance Organizational
Bus. & Economic Dev
Public Safety Quality of Education Qual. of Life & City Image Communication
Strategic Plan Obj./Strategy: N/A X
Sponsor Name: Cameron Benson,
City Manager Department: Development Services
Short Title:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI
GARDENS, FLORIDA, AUTHORIZING THE RENEWAL OF THAT
CERTAIN AGREEMENT WITH E.L. WATERS AND COMPANY, LLC.,
FOR PLANNING AND ZONING FOR A ONE YEAR PERIOD NUNC PRO TUNC TO JANUARY 14, 2016; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE.
Staff Summary:
Background
On January 14, 2015, the City Council of the City of Miami Gardens adopted Resolution 2015-09-2206
awarding Request For Qualification (RFQ) Number 13-14-038 to E.L. Waters and Company, LLC, for
Item K-18) Consent Agenda
Resolution
Agreement Renewal w/ E. L. Watersand Company, LLC.
122 of 152
18605 NW 27th Avenue Miami Gardens, Florida 33056
Planning and Zoning; authorizing the City Manager to negotiate an agreement for such services.
This agreement became effective upon execution by both parties and continued for one year, with an
option to renew for three (3) additional years, on a year to year basis, under the same terms and
conditions. The current contract expired January 14, 2016.
Current Situation
This agenda item provides a recommendation regarding the renewal of the contract with E.L. Waters
and Company, LLC to provide Planning and Zoning Services to the City of Miami Gardens, under the
same terms and conditions of the original contract.
Proposed Action:
It is recommended that the City Council approve the proposed resolution to renew the contract with E.L.
Waters and Company, LLC for an additional one (1) year renewal period for RFQ Number 13-14-038 for
Planning and Zoning Services, under the same terms and conditions as the current contract.
Attachment:
None.
123 of 152
RESOLUTION NO. 2016____ 1
2
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF 3 MIAMI GARDENS, FLORIDA, AUTHORIZING THE RENEWAL OF 4 THAT CERTAIN AGREEMENT WITH E.L. WATERS AND 5
COMPANY, LLC., FOR PLANNING AND ZONING FOR A ONE 6
YEAR PERIOD NUNC PRO TUNC TO JANUARY 14, 2016; 7
PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; 8 PROVIDING FOR AN EFFECTIVE DATE. 9 10
WHEREAS, on April 24, 2013, City Council adopted Resolution 2015-09-2206 11
awarding RFQ Number 13-14-038 to E.L. Waters and Company, LLC., for Planning and 12
Zoning; and 13
WHEREAS, the initial term of the Contract is for a one (1) year period, with the 14
City’s option to renew for three (3) additional years, on a year to year basis, under the 15
same terms and conditions, and 16
WHEREAS, this is the first renewal, and 17
WHEREAS, the current Contract expired on January 14, 2016, and several 18
projects are on-going and the City still requires these services, and 19
WHEREAS, staff is recommending that the City Council renew the contract with 20
E. L. Waters and Company, LLC. for an additional one (1) year renewal period, under 21
the same terms and conditions as the current contract, 22
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY 23
OF MIAMI GARDENS, FLORIDA AS FOLLOWS: 24
Section 1: ADOPTION OF REPRESENTATIONS: The foregoing Whereas 25
paragraphs are hereby ratified and confirmed as being true, and the same are hereby 26
made a specific part of this Resolution. 27
Section 2: AUTHORIZATION: The City Council of the City of Miami Gardens 28
hereby authorizes the renewal of that certain Agreement with E.L. Waters and 29
124 of 152
2
Company, LLC, for for Planning and Zoning Services for a on eyear period nunc pro 30
tunc to January 14, 2016. 31
Section 3: EFFECTIVE DATE: This Resolution shall take effect immediately 32
upon its final passage. 33
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MIAMI 34
GARDENS AT ITS REGULAR MEETING HELD ON ____________, 2016. 35
36
___________________________________ 37
OLIVER GILBERT, III, MAYOR 38
39
40 ATTEST: 41 42
43
__________________________________ 44
RONETTA TAYLOR, MMC, CITY CLERK 45 46 47
PREPARED BY: SONJA KNIGHTON DICKENS, CITY ATTORNEY 48
49
SPONSORED BY: CAMERON D. BENSON, CITY MANAGER 50 51 Moved by: __________________ 52
53
VOTE: _________ 54
55 Mayor Oliver Gilbert , III ____ (Yes) ____ (No) 56 Vice Mayor Felicia Robinson ____ (Yes) ____ (No) 57
Councilwoman Lillie Q. Odom ____ (Yes) ____ (No) 58
Councilman David Williams Jr ____ (Yes) ____ (No) 59
Councilwoman Lisa C. Davis ____ (Yes) ____ (No) 60 Councilman Rodney Harris ____ (Yes) ____ (No) 61 Councilman Erhabor Ighodaro, Ph.D. ____ (Yes) ____ (No) 62
63
125 of 152
18605 NW 27th Avenue Miami Gardens, Florida 33056
City of Miami Gardens
Agenda Cover Memo
Council Meeting Date: April 13, 2016 Item Type: (Enter X in box) Resolution Ordinance Other
X
Fiscal Impact: (Enter X in box) Yes No Ordinance Reading: (Enter X in box) 1st Reading 2nd Reading
X Public Hearing:
(Enter X in box) Yes No Yes No
X
Funding Source: Advertising Requirement: Yes No
X
Contract/P.O. Required: Yes No RFP/RFQ/Bid #: N/A
X
Strategic Plan Related: Yes No Strategic Plan Priority Area: Enhance Organizational
Bus. & Economic Dev
Public Safety
Quality of Education
Qual. of Life & City Image Communication
Strategic Plan Obj./Strategy: N/A X
Sponsor Name: Cameron Benson,
City Manager
Department: Development Services
Short Title:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS,
FLORIDA, ADOPTING THE 2015 MIAMI-DADE COUNTY LOCAL MITIGATION STRATEGY AND AUTHORIZING THE CITY MANAGER TO IDENTIFY AND PRIORITIZE HAZARD MITIGATION GRANT PROGRAM PROJECTS TO
BECOME A PART OF THE LOCAL AND STATEWIDE HAZARD MITIGATION STRATEGY; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE.
Staff Summary:
The City of Miami Gardens joined the National Flood Insurance Program (NFIP) on June 21, 2004.
Participating in the NFIP allows City Residents and businesses to purchase flood insurance at reasonable
rates, and qualifies the City for federal disaster assistance and grant programs in the event of a declared
disaster. Participation in the NFIP also ensures that citizens are protected from flood damage through
enforcement of flood protection standards throughout the City. Item K-19) Consent Agenda
Resolution
Hazard Mitigation Grant
Program Projects
126 of 152
18605 NW 27th Avenue Miami Gardens, Florida 33056
Staff recommends adopting the 2015 Miami-Dade County Local Mitigation Strategy authorizing the City
Manager to identify and prioritize Hazard Mitigation Grant Program Projects to become a part of the
Local and Statewide Hazard Mitigation Strategy.
Proposed Action:
It is recommended that the City Council approve the proposed Resolution.
Attachment:
Attachment – Exhibit A
127 of 152
RESOLUTION NO. 2016____ 1
2
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF 3 MIAMI GARDENS, FLORIDA, ADOPTING THE 2015 MIAMI-DADE 4 COUNTY LOCAL MITIGATION STRATEGY AND AUTHORIZING 5
THE CITY MANAGER TO IDENTIFY AND PRIORITIZE HAZARD 6
MITIGATION GRANT PROGRAM PROJECTS TO BECOME A 7
PART OF THE LOCAL AND STATEWIDE HAZARD MITIGATION 8 STRATEGY; PROVIDING FOR THE ADOPTION OF 9 REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. 10
11
WHEREAS, the Federal Emergency Management Agency funded a national 12
initiative to help communities develop local mitigation strategies that identify projects to 13
mitigate the effects of natural disasters and to identify sources of funds to address 14
those problems, and 15
WHEREAS, the State of Florida Department of Economic Opportunity entered 16
into a contract with Miami-Dade ("County'') to provide the funding for the County and 17
municipalities to jointly develop a Local Mitigation Strategy to become a component of 18
the Statewide Mitigation Strategy, and 19
WHEREAS, the County entered into agreements with local municipalities to 20
establish a unified process for developing the Local Mitigation Strategy and convey 21
funds for participation in the plan development, and 22
WHEREAS, the Local Mitigation Strategy meets the State contract requirements 23
and was accomplished with the participation of local governments, the Miami-Dade 24
School Board, and a broad range of private not-for-profit agencies, businesses and 25
universities coordinated by the Miami-Dade Office of Emergency Management, and 26
WHEREAS, the City wishes to participate and adopt the County's 2015 Adopted 27
Local Mitigation Strategy (Exhibit "A"), and 28
128 of 152
2
WHEREAS, the completion of the City’s Stormwater Master Plan has identified 29
several flood mitigation projects that qualify as projects in the County's 2015 Local 30
Mitigation Strategy, and 31
WHEREAS, other mitigation related projects, have been identified by City 32
staff that qualify as projects in the County's 2015 Local Mitigation Strategy, and 33
WHEREAS, the City Council finds this Resolution to be in the best interest and 34
welfare of the residents of the City, 35
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY 36
OF MIAMI GARDENS, FLORIDA AS FOLLOWS: 37
Section 1: ADOPTION OF REPRESENTATIONS: The foregoing Whereas 38
paragraphs are hereby ratified and confirmed as being true, and the same are hereby 39
made a specific part of this Resolution. 40
Section 2: AUTHORIZATION: The City Council of the City of Miami Gardens 41
hereby authorizes the City Manager to identify and prioritize potential mitigation projects 42
to be included within Miami-Dade County's Local Mitigation Strategy Plan, which will 43
include, but are not limited to, various mitigation projects identified in the City’s 44
Stormwater Master Plan and other mitigation related projects identified by City staff. 45
Section 3: EFFECTIVE DATE: This Resolution shall take effect immediately 46
upon its final passage. 47
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MIAMI 48
GARDENS AT ITS REGULAR MEETING HELD ON ____________, 2016. 49
50
___________________________________ 51
OLIVER GILBERT, III, MAYOR 52
53
54
129 of 152
3
ATTEST: 55
56
57 __________________________________ 58 RONETTA TAYLOR, MMC, CITY CLERK 59
60
61
PREPARED BY: SONJA KNIGHTON DICKENS, CITY ATTORNEY 62 63 64
SPONSORED BY: CAMERON D. BENSON, CITY MANAGER 65
66
Moved by: __________________ 67 68 VOTE: _________ 69
70
Mayor Oliver Gilbert , III ____ (Yes) ____ (No) 71
Vice Mayor Felicia Robinson ____ (Yes) ____ (No) 72 Councilwoman Lillie Q. Odom ____ (Yes) ____ (No) 73 Councilman David Williams Jr ____ (Yes) ____ (No) 74
Councilwoman Lisa C. Davis ____ (Yes) ____ (No) 75
Councilman Rodney Harris ____ (Yes) ____ (No) 76
Councilman Erhabor Ighodaro, Ph.D. ____ (Yes) ____ (No) 77
78
130 of 152
RESOLUTION NO. 16-___
A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF
THE CITY OF MIAMI GARDENS FLORIDA, ADOPTING THE
2015 MIAMI-DADE COUNTY LOCAL MITIGATION
STRATEGY; AUTHORIZING THE CITY MANAGER TO
IDENTIFY AND PRIORITIZE HAZARD MITIGATION GRANT
PROGRAM PROJECTS TO BECOME A PART OF THE
LOCAL AND STATEWIDE HAZARD MITIGATION
STRATEGY; AND PROVIDING FOR AN EFFECTIVE DATE
WHEREAS, the Federal Emergency Management Agency funded a national initiative to
help communities develop local mitigation strategies that identify projects to mitigate the effects
of natural disasters and to identify sources of funds to address those problems; and
WHEREAS, the State of Florida Department of Economic Opportunity entered into a
contract with Miami-Dade ("County'') to provide the funding for the County and municipalities to
jointly develop a Local Mitigation Strategy to become a component of the Statewide Mitigation
Strategy; and
WHEREAS, the County entered into agreements with local municipalities to establish a
unified process for developing the Local Mitigation Strategy and convey funds for participation in the
plan development; and
WHEREAS, the Local Mitigation Strategy meets the State contract requirements and was
accomplished with the participation of local governments, the Miami-Dade School Board, and a
broad range of private not-for-profit agencies, businesses and universities coordinated by the
Miami-Dade Office of Emergency Management; and
WHEREAS, the City wishes to participate and adopt the County's 2015 Adopted Local
Mitigation Strategy (Exhibit "A"); and
WHEREAS, the completion of the City’s Stormwater Master Plan has identified several
flood mitigation projects that qualify as projects in the County's 2015 Local Mitigation Strategy;
and
WHEREAS, other mitigation related projects, have been identified by City staff that
qualify as projects in the County's 2015 Local Mitigation Strategy; and
WHEREAS, the City Council finds this Resolution to be in the best interest and welfare
of the residents of the City.
NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY OF MIAMI
GARDENS, FLORIDA, AS FOLLOWS:
Section 1. Recitals. The above recitals are true and correct and are incorporated herein
by this reference.
Section 2. Adoption of the Miami-Dade County Local Mitigation Strategy. The City Council
hereby adopts the Miami-Dade County 2015 Local Mitigation Strategy, which is attached as Exhibit
"A" to this Resolution.
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Section 3. Authorization. The City Manager is hereby authorized to identify and prioritize
potential mitigation projects to be included within Miami-Dade County's Local Mitigation
Strategy Plan, which will include, but are not limited to, various mitigation projects identified in
the City’s Stormwater Master Plan and other mitigation related projects identified by City staff.
Section 4. Effective Date. This Resolution shall take effect immediately upon adoption.
Passed and adopted this day of , 2016.
The foregoing resolution was offered by who moved its adoption. The
motion was seconded by and upon being put to a vote, the vote was as
follows:
MAYOR
Attest:
CITY CLERK
Approved as to form and legal sufficiency:
CITY ATTORNEY
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18605 NW 27th Avenue Miami Gardens, Florida 33056
City of Miami Gardens
Agenda Cover Memo
Council Meeting Date: April 13, 2016 Item Type:
(Enter X in box)
Resolution Ordinance Other
X
Fiscal Impact: (Enter X in box) Yes No Ordinance Reading: (Enter X in box) 1st Reading 2nd Reading
X Public Hearing:
(Enter X in box)
Yes No Yes No
X
Funding Source: Various Funds Advertising Requirement:
(Enter X in box)
Yes No
X
Contract/P.O. Required:
(Enter X in box)
Yes No RFP/RFQ/Bid #: Contract Renewal
RFQ#12-13-009 Continuing Architectural/Engineering Services for Professional Fees $50,000-$200,000
X
Strategic Plan Related
(Enter X in box)
Yes No Strategic Plan Priority Area:
Enhance Organizational Bus. & Economic Dev
Public Safety Quality of Education Qual. of Life & City Image Communication
Strategic Plan Obj./Strategy: (list the specific objective/strategy this item will address)
NA
X
Sponsor Name Cameron Benson,
City Manager Department: Capital Improvement Projects
(CIP)
Short Title:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI
GARDENS, FLORIDA, AUTHORIZING THE RENEWAL OF THAT
CERTAIN AGREEMENT WITH KEITH AND SCHNARS, P.A. FOR CIVIL
ENGINEERING SERVICES; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE.
Staff Summary:
BACKGROUND
On November 26, 2012, staff issued Request For Qualifications (RFQ) Number 12-13-009, for Continuing
Item K-20) Consent Agenda
Resolution
Agreement Renewal w/ Keith &Schnars P.A.
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18605 NW 27th Avenue Miami Gardens, Florida 33056
Architectural/Engineering Services for Professional Fees, inviting qualified firms to provide qualifications
for Architectural/Engineering Services for Professional Fees from $50,000-$200,000. A broadcast notice
was sent to one thousand nine hundred fifteen vendors (1,915). One hundred seventeen (117)
proposals were requested. The RFQ opened on January 10, 2013. Twenty-eight (28) proposals were
received and publicly read.
On January 28, 2013, the Selection Committee ranked the firms. A Selection Committee meeting was
held on February 4, 2013, to discuss the scheduling of oral presentations. The oral presentations were
held on March 5, 2013 and March 6, 2013.
On April 24, 2013, City Council awarded Request For Qualifications (RFQ) Number 12-13-009, for
Continuing Architectural/Engineering and Planning Services for Professional Fees $50,000-$200,000, to
Keith & Schanrs, to negotiate and execute a non-exclusive continuing contract for engineering services.
The initial term of the contract is for three (3) years, with the City’s option to renew for one (1) year or
multiple years under the same terms and conditions.
CURRENT SITUATION
This is the first renewal. The current contract expires April 24, 2016. Inasmuch as several projects are
on-going and the City still requires planning services, staff is recommending renewal of this contract.
Upon Council’s approval of this resolution, Staff will develop a new solicitation for architectural,
engineering and planning services, to ensure that the City’s professional services requirements are
competitively solicited and that the City of Miami Gardens Business and Resident Economic Growth Plan
(CMG-BREP) Purchasing Preference is stipulated in the solicitation as part of the bid evaluation criteria.
Proposed Action:
It is recommended that the City Council approve the attached resolution for the first renewal of a non-
exclusive continuing contract with Keith & Schnars for planning services.
Attachment:
None.
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RESOLUTION NO. 2016____ 1
2
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF 3 MIAMI GARDENS, FLORIDA, AUTHORIZING THE RENEWAL OF 4 THAT CERTAIN AGREEMENT WITH KEITH AND SCHNARS, P.A. 5
FOR CIVIL ENGINEERING SERVICES; PROVIDING FOR THE 6
ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN 7
EFFECTIVE DATE. 8 9 WHEREAS, on November 26, 2012, staff issued Request For Qualifications 10
(“RFQ”) Number 12-13-009 for Continuing Architectural/Engineering Services for 11
Professional Fees, inviting qualified firms to provide qualifications for 12
Architectural/Engineering Services for Professional Fees from $50,000-$200,000, and 13
WHEREAS, on April 24, 2013, City Council awarded RFQ Number 12-13-009 for 14
Continuing Architectural/Engineering Services for Professional Fees $50,000-$200,000 15
to Keith and Schnars, P.A.,and 16
WHEREAS, the initial term of the contract is for a three (3) year period, with the 17
City’s option to renew for one (1) year or multiple years under the same terms and 18
conditions, and 19
WHEREAS, the current contract expires April 24, 2016, and several projects are 20
on-going and the City still requires these services, and 21
WHEREAS, staff is recommending the City Council approve the attached 22
Resolution for the renewal of a non-exclusive continuing contract with Keith and 23
Schnars, P.A., for engineering services, 24
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY 25
OF MIAMI GARDENS, FLORIDA AS FOLLOWS: 26
Section 1: ADOPTION OF REPRESENTATIONS: The foregoing Whereas 27
paragraphs are hereby ratified and confirmed as being true, and the same are hereby 28
made a specific part of this Resolution. 29
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2
Section 2: AUTHORIZATION: The City Council of the City of Miami Gardens 30
hereby authorizes the renewal of that certain Agreement with Keith and Schnars, P.A. 31
Section 3: EFFECTIVE DATE: This Resolution shall take effect immediately 32
upon its final passage. 33
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MIAMI 34
GARDENS AT ITS REGULAR MEETING HELD ON ____________, 2016. 35
36
___________________________________ 37
OLIVER GILBERT, III, MAYOR 38
39
40 ATTEST: 41 42
43
__________________________________ 44
RONETTA TAYLOR, MMC, CITY CLERK 45 46 47
PREPARED BY: SONJA KNIGHTON DICKENS, CITY ATTORNEY 48
49
SPONSORED BY: CAMERON D. BENSON, CITY MANAGER 50 51 Moved by: __________________ 52
53
VOTE: _________ 54
55 Mayor Oliver Gilbert , III ____ (Yes) ____ (No) 56 Vice Mayor Felicia Robinson ____ (Yes) ____ (No) 57
Councilwoman Lillie Q. Odom ____ (Yes) ____ (No) 58
Councilman David Williams Jr ____ (Yes) ____ (No) 59
Councilwoman Lisa C. Davis ____ (Yes) ____ (No) 60 Councilman Rodney Harris ____ (Yes) ____ (No) 61 Councilman Erhabor Ighodaro, Ph.D. ____ (Yes) ____ (No) 62
63
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18605 NW 27th Avenue Miami Gardens, Florida 33056
City of Miami Gardens
Agenda Cover Memo
Council Meeting Date:
April 13, 2016 Item Type:
(Enter X in box)
Resolution Ordinance Other
X
Fiscal Impact:
(Enter X in box)
Yes No Ordinance Reading:
(Enter X in box)
1st Reading 2nd Reading
X Public Hearing: (Enter X in box) Yes No Yes No
Funding Source:
City of Miami Gardens General Obligation Bond
Funds
Advertising Requirement: (Enter X in box) Yes No
X
Contract/P.O. Required:
(Enter X in box)
Yes No RFP/RFQ/Bid #:
RFP No. 15-16-028 Bunche Park Improvements Step 2
X
Strategic Plan Related
(Enter X in box)
Yes No Strategic Plan Priority Area:
Enhance Organizational Bus. & Economic Dev Public Safety Quality of Education Qual. of Life & City Image X Communcation
Strategic Plan Obj./Strategy:
Capital Improvements X
Sponsor Name Cameron Benson, City Manager Department: Capital Improvement Project (CIP)
Short Title:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AWARDING A BID TO WEST
CONSTRUCTION INC., FOR THE DESIGN AND CONSTRUCTION
OF IMPROVEMENTS AT BUNCHE PARK; AUTHORIZING THE
CITY MANAGER TO NEGOTIATE AND EXECUTE AN AGREEMENT FOR THIS PURPOSE; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN
EFFECTIVE DATE.
Staff Summary:
BACKGROUND
Item K-21) Consent Agenda
Resolution
Bunche Park
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In April 2014, the City of Miami Gardens’ residents approved a General Obligation Bond in the amount of
sixty million dollars ($60,000,000) for the construction of and improvements to the City’s parks and
related facilities. The City Council subsequently approved a Bond Implementation Plan that lists and
details the proposed improvements at each park facility or municipal property.
On July 17, 2015, staff issued Request For Qualifications (RFQ) Number 14-15-037 for Bunche Park, Step
One, inviting design-build firms or teams to provide qualifications for a future design-build contract for
facility improvements, technical, schedule and cost proposals to implement an overall improvement
project at Bunche Park, located at 15600 Bunche Park Drive West. A broadcast notice was sent to one
thousand five hundred fifty-nine (1,559) vendors. Sixty-six (66) proposals were requested. The RFQ
opened on August 14, 2015 and nine (9) proposals were received and publicly read. The RFQ was
prepared in accordance with Florida Statue 287.055 Consultants Competitive Negotiation Act (CCNA).
On September 1, 2015, the Selection Committee short-listed five (5) firms: Biltmore Construction Co.,
Inc.; D. Stephenson Construction, Inc.; Di Pompeo Construction Corporation; Recreational Design &
Construction, Inc.; and West Construction, Inc.
CURRENT SITUATION
The Procurement Department applied the City of Miami Gardens Business and Resident Economic
Growth Plan (CMG-BREP) preference to this project. Di Pompeo Construction Corporation, Recreational
Design & Construction, Inc. and West Construction, Inc. were compliant to the City of Miami Gardens
Business Resident Economic Growth Plan (Exhibit 2).
On January 20, 2016, Request For Proposal (RFP) Number 15-16-028 Bunche Park, Step Two, was issued
to the five (5) short-listed vendors. The RFP opened on February 23, 2016. Proposals from Di Pompeo
Construction Corporation, Recreational Design & Construction, Inc., and West Construction, Inc., was
received and publicly read.
City Staff reviewed the proposals and determined that Di Pompeo Construction Corporation and
Recreational Design & Construction, Inc., inaccurately completed the price proposal form and were both
deemed non-responsive to the requirements listed in the RFP.
An Evaluation Committee meeting was held on March 9, 2016. After the interview, evaluation and
scoring, West Construction, Inc. was determined to be both responsive and responsible to the
requirements of the RFP and was ranked number one (1) by the Evaluation Committee (Exhibit 1).
A copy of the proposal document and submittals are available at the Assistant to the Mayor and
Council’s Office for review.
Proposed Action:
It is recommended that the City Council approve the Evaluation Committee’s recommendation for
award for RFP Number 15-16-028, Bunche Park, Step Two, to West Construction, Inc. and authorize the
City Manager to proceed with negotiations.
Attachments:
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Exhibit 1 – Shortlist Ranking sheet
Exhibit 2 – City of Miami Gardens Business Resident Economic Growth Plan Memorandum
Exhibit 3 – Bid Tabulation
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RESOLUTION NO. 2016____ 1
2
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF 3 MIAMI GARDENS, FLORIDA, AWARDING A BID TO WEST 4 CONSTRUCTION INC., FOR THE DESIGN AND 5
CONSTRUCTION OF IMPROVEMENTS AT BUNCHE 6
PARK; AUTHORIZING THE CITY MANAGER TO 7
NEGOTIATE AND EXECUTE AN AGREEMENT FOR THIS 8 PURPOSE; PROVIDING FOR THE ADOPTION OF 9 REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE 10
DATE. 11
12
WHEREAS, in April 2014, the City of Miami Gardens residents approved a 13
General Obligation Bond in the amount of $60,000,000 for the construction of and 14
improvements to the City’s parks and related facilities, and 15
WHEREAS, the City Council subsequently approved a Bond Implementation 16
Plan that lists and details the proposed improvements at each park facility or municipal 17
property, and 18
WHEREAS, on July 17, 2015, staff issued Request For Qualifications (RFQ) 19
Number 14-15-037 for Bunche Park Improvements, and 20
WHEREAS, on September 1, 2015, a staff Selection Committee short-listed five 21
(5) firms: Biltmore Construction Co., Inc.: D. Stephenson Construction, Inc.; Di Pompeo 22
Construction Corporation; Recreational Design and Construction, Inc., and West 23
Construction, Inc., and 24
WHEREAS, on January 20, 2015, Request For Proposal (RFP) Number 15-16-25
028, Step Two, was issued to the four (4) short-listed vendors, and 26
WHEREAS, on February 23, 2016, proposals from Di Pompeo Construction 27
Corporation, Recreational Design and Construction, Inc., and West Construction, Inc. 28
were received and publicly read, and 29
WHEREAS, the City Manager is recommending that the City Council award a 30
design build contract to West Construction, Inc., 31
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2
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY 32
OF MIAMI GARDENS, FLORIDA AS FOLLOWS: 33
Section 1: ADOPTION OF REPRESENTATIONS: The foregoing Whereas 34
paragraphs are hereby ratified and confirmed as being true, and the same are hereby 35
made a specific part of this Resolution. 36
Section 2: AUTHORIZATION: The City Council of the City of Miami Gardens 37
hereby awards a bid to West Construction, Inc., for the design and construction of 38
improvements at Bunche Park in response to RFP No. 15-16-028; and authorizes the 39
City Manager to negotiate and execute an agreement for this purpose. 40
Section 3: EFFECTIVE DATE: This Resolution shall take effect immediately 41
upon its final passage. 42
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MIAMI 43
GARDENS AT ITS REGULAR MEETING HELD ON ____________, 2016. 44
45
___________________________________ 46 OLIVER GILBERT, III, MAYOR 47
48
49
ATTEST: 50 51 52
__________________________________ 53
RONETTA TAYLOR, MMC, CITY CLERK 54
55 56 PREPARED BY: SONJA KNIGHTON DICKENS, CITY ATTORNEY 57
58
59
SPONSORED BY: CAMERON D. BENSON, CITY MANAGER 60 61 Moved by: __________________ 62
63
VOTE: _________ 64
65
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3
Mayor Oliver Gilbert , III ____ (Yes) ____ (No) 66
Vice Mayor Felicia Robinson ____ (Yes) ____ (No) 67
Councilwoman Lillie Q. Odom ____ (Yes) ____ (No) 68 Councilman David Williams Jr ____ (Yes) ____ (No) 69 Councilwoman Lisa C. Davis ____ (Yes) ____ (No) 70
Councilman Rodney Harris ____ (Yes) ____ (No) 71
Councilman Erhabor Ighodaro, Ph.D. ____ (Yes) ____ (No) 72
73
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RFP/RFQ #: 1/20/16
Title:2/23/16
Agency:3
Project
Manager:
Negotiator:3/9/16
Responsive
(Yes / No)Rank Vendors Listed Alphabetically Address City
State -
Country
Zone Zip
No Di Pompeo Construction Corporation 2301 N.W 33rd Court, Unit 102 Pompano Beach FL 33069
No Recreational Design & Construction, Inc.3990 North Powerline Road Fort Lauderdale FL 33309
Yes 1
West Construction, Inc. and West Architecture
and Design, LLC 318 South Dixie Highway, Suite 4-5 Lake Worth FL 33460
3/9/16
COMMENTS:
Date Created:
NA
Recommendation of
Award:
Anthony Smith
15-16-028 Date Advertised:
Date Opened:
Capital Improvement
Number of Responses
Received:
Design Build Bunche Park Step 2
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Division 01 - General Requirements Cost Comments Cost Comments Notes Cost Comments Notes Cost Comments Notes
$250,000.00 $310,270.00 $180,000.00
$230,000.00 $237,800.00 $300,000.00
$20,000.00 $20,000.00 $20,000.00 $20,000.00
$75,000.00 $68,000.00 $120,000.00
$133,700.00 $602,680.00 $450,000.00
Division 02 - Existing Conditions
Asbestos and Lead Based Paint Abatement N/A N/A N/A
Existing Recreation Building Demolition $15,000.00 $35,000.00 $11,500.00
Court(s) Demolition $7,000.00 $35,000.00 $8,500.00
Other Site Demolition $80,000.00 $45,000.00 $20,500.00
Division 10 - Specialties $5,000.00 $15,000.00 $12,450.00
Division 12 - Furnishings
Bicycle Racks $2,000.00 $2,500.00 $8,000.00
Trash and Litter Receptors $4,000.00 $16,000.00 $8,000.00
$3,000.00 $40,000.00 $20,000.00
Shaded Bleachers Note Seating
Capacity:$30,000.00 Note Seating
Capacity:200 $35,000.00 Note Seating
Capacity:206 $40,000.00 Note Seating
Capacity:200
Division 13 - Special Construction
See Below
$350,000.00 $0.00 $15,000.00
$1,200,000.00 $845,000.00 $704,755.00
Finishes $750,000.00 $650,000.00 $1,070,250.00
$800,000.00 $850,000.00 $825,615.00
$3,000.00 $0.00 $25,000.00
Date Bid Opened: February 23, 2016
Bid Submittals: 3
Declinations:
Playground Coordination and Preparation (Equipment
Lake Worth, FL
West Construction, Inc.
Purchasing Agent: Latora Francis
Description
General Conditions
Design Fees
RFP No. 15-16-028
Design Build Bunche Park
Agency: Capital Improvements
MEP,Fire, Technology
Traffic and Site Signage
General Conditions
Structure
New Multipurpose Gymnasium Building
Seating Benches and Tables
Recreational Design & Construction, Inc.
Fort Lauderdale, FL
Di Pompeo Construction Corporation
Pompano Beach, FL
Permit Allowance
Bonds and Insurance (Bldrs Risk; GL)
OH&Profit
Exhibit 3150 of 152
$15,000.00 $0.00 $10,000.00
$130,000.00 $262,000.00 $140,000.00
Dumpster Enclosure with Gates $6,000.00 $8,500.00 $12,000.00
Basketball Court
Note whether
"New" or
"Renovated
$8,000.00 Note whether "New"
or "Renovated Renovated $20,000.00 Note whether "New"
or "Renovated Renovated $35,000.00 Note whether "New" or
"Renovated Renovated
Division 22 -Plumbing
Drinking Fountains $3,000.00 $10,000.00 $12,000.00
Division 26 - Electrical
$60,000.00 $75,000.00 $118,000.00
Lighting Protection/Detection/Prediction $20,000.00 $20,000.00 $8,000.00
Division 28 - Electronic Safety and Security
$20,000.00 $30,000.00 $22,500.00
$10,000.00 $20,000.00 $22,500.00
Division 31 - Earthwork
Clearing and Grubbing $15,000.00 $12,000.00 $30,000.00
$10,000.00 $13,000.00 $30,275.00
Division 32 - Exterior Improvements
Note # new
spaces $180,000.00Note # new spaces provided:121 $110,000.00 Note # new
spaces provided:$102,140.00 Note # new spaces
provided:100
$15,000.00 $1,000.00 $15,742.00
Concrete Paving / Walks Note LF provided:$30,000.00 Note LF provided:1048 $65,000.00 Note LF provided:2000 $40,200.00 Note LF provided:1800
Curbs and Gutters Note LF provided:$13,000.00 Note LF provided:1065 $35,000.00 Note LF provided:1941 $24,550.00 Note LF provided:2655
Chain Link Fence Note LF provided:$17,000.00 Note LF provided:768 $15,000.00 Note LF provided:625 $35,520.00 Note LF provided:908
Picket Fence (if applicable)Note LF provided:N/A Note LF provided:0 $29,000.00 Note LF provided:500 $0.00 Note LF provided:0
Estate Style Fence Note LF provided:$140,000.00 Note LF provided:1540 $55,000.00 Note LF provided:778 $82,550.00 Note LF provided:1811
Irrigation System - Complete $40,000.00 $25,000.00 $25,900.00
Irrigation Meter and Backflow Preventer $2,000.00 $1,500.00 $20,500.00
Sod Note SF provided $25,000.00 Note SF provided 90000 $28,000.00 Note SF provided 76054 $31,913.00 Note SF provided 106377
Shrubs Note quantity:$20,000.00 Note quantity:940 $36,000.00 Note quantity:2938 $8,000.00 Note quantity:800
Trees Shade Trees Note quantity:$30,000.00 Note quantity:40 $36,000.00 Note quantity:78 $20,000.00 Note quantity:80
Palms Note quantity:$22,000.00 Note quantity:39 $0.00 Note quantity:-$15,000.00 Note quantity:60
Flowering And Small Trees Note quantity:$38,000.00 Note quantity:21 $45,000.00 Note quantity:10 $7,000.00 Note quantity:43
Tree Protection Fencing $9,000.00 $8,000.00 $3,500.00
Tree Pruning $8,000.00 $38,000.00 $6,500.00
Musco Lighting Coordination and Preparation
Public WIFI
Parking Lot Lighting
Parks Video Surveillance
Asphalt Paving / Parking
Fine Grading
Football Field Coordination and Civil Preparation (Turf
Landscaped Swale at ROW Bunche Park West Dr & NW
23rd Ave
Exhibit 3151 of 152
Division 33 - Site Utilities
$125,000.00 $140,000.00 $190,000.00
N/A $40,000.00 $40,000.00
FPL, Comcast, ATT (Power, Telecommunications, TV)$29,000.00 $14,500.00 $40,000.00
$4,997,700.00 $4,999,750.00 $4,988,860.00
Add Alternate
1 Note # new spaces provided:79400Note # new spaces provided:39 Parallel 65000
Note # new spaces
provided:66500
Note # new spaces
provided:100
Deduct Alternate
2 Renovate Existing Turf Block Parking Note # new spaces provided:1200Note # new spaces provided:30 unmarked 5000
Note # new spaces
provided:32200
Note # new spaces
provided:100
Paved Swale Parking
DESIGN BUILD BASE BID PRICE:
Onsite Water & Sewer, Drainage
Offsite Water & Sewer, Drainage
Exhibit 3152 of 152