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HomeMy WebLinkAboutMarch 23, 2016 City Council AgendaMarch 23, 2016 City Council Agenda Page 1 CITY OF MIAMI GARDENS CITY COUNCIL MEETING AGENDA Meeting Date: March 23, 2016 Miami Gardens, Florida 33056 Next Regular Meeting Date: April 13, 2016 Phone: (305) 914-9010 Fax: (305) 914-9033 Website: www.miamigardens-fl.gov Time: 7:00 p.m. Mayor Oliver Gilbert Vice Mayor Felicia Robinson Councilman Rodney Harris Councilwoman Lisa C. Davis Councilman David Williams Jr. Councilwoman Lillie Q. Odom Councilman Erhabor Ighodaro, Ph.D. City Manager Cameron Benson City Attorney Sonja K. Dickens, Esq. City Clerk Ronetta Taylor, MMC Article VII of the Miami Gardens Code entitled, “Lobbyist” requires that all lobbyists before engaging in any lobbying activities to register with the City Clerk and pay a one-time annual fee of $250.00. This applies to all persons who are retained (whether paid or not) to represent a business entity or organization to influence “City” action. “City” action is broadly described to include the ranking and selection of professional consultants, and virtually all- legislative, quasi-judicial and administrative action. All not-for-profit organizations, local chamber and merchant groups, homeowner associations, or trade associations and unions must also register however an annual fee is not required. (A) CALL TO ORDER/ROLL CALL (B) INVOCATION (C) PLEDGE OF ALLEGIANCE (D) APPROVAL OF MINUTES D-1) Regular City Council Minutes – March 9, 2016 (E) ORDER OF BUSINESS (Items to be pulled from Consent Agenda at this time) (F) SPECIAL PRESENTATIONS (5 minutes each) F-1) Councilwoman Lisa C. Davis – Women’ Month Presentation F-2) City Manager – Health Foundation of South Florida F-3) Office of the City Clerk –Special Presentation 1 of 217 March 23, 2016 City Council Agenda Page 2 (G) PUBLIC COMMENTS (H) ORDINANCE(S) FOR FIRST READING: None (I) ORDINANCE(S) FOR SECOND READING/PUBLIC HEARING(S) None (J) RESOLUTION(S)/PUBLIC HEARING(S) None (K) CONSENT AGENDA: K-1) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, HIGHLIGHTING THE YEAR OF THE WOMAN 2016 AND INTERNATIONAL WOMEN’S DAY ; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. (COUNCILWOMAN LISA C. DAVIS) K-2) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE RENEWAL OF THAT CERTAIN AGREEMENT WITH G. BATISTA & ASSOCIATES, FOR CONTINUING CONSTRUCTION ENGINEERING SERVICES; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. (SPONSORED BY THE CITY MANAGER) K-3 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE RENEWAL OF THAT CERTAIN AGREEMENT WITH A&P CONSULTING TRANSPORTATION ENGINEERS CORP., FOR CONTINUING ARCHITECTURAL/ENGINEERING SERVICES; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. (SPONSORED BY THE CITY MANAGER) K-4) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE RENEWAL OF THAT CERTAIN AGREEMENT WITH CALTRAN ENGINEERING GROUP, INC., FOR TRAFFIC ENGINEERING SERVICES; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. (SPONSORED BY THE CITY MANAGER) K-5) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF 2 of 217 March 23, 2016 City Council Agenda Page 3 MIAMI GARDENS, FLORIDA, AUTHORIZING THE RENEWAL OF THAT CERTAIN AGREEMENT WITH CSA CENTRAL, INC., FOR CIVIL, GIS AND OTHER SERVICES; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. (SPONSORED BY THE CITY MANAGER) K-6) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE RENEWAL OF THAT CERTAIN AGREEMENT WITH M.C. HARRY & ASSOCIATES, INC., FOR ARCHITECTURAL SERVICES; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. (SPONSORED BY THE CITY MANAGER) K-7) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE RENEWAL OF THAT CERTAIN AGREEMENT WITH R.J. BEHAR & COMPANY, INC., FOR PLANNING SERVICES; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. (SPONSORED BY THE CITY MANAGER) K-8) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE RENEWAL OF THAT CERTAIN AGREEMENT WITH ACAI ASSOCIATES, INC., FOR ELECTRICAL, MECHANICAL AND STRUCTURAL SERVICES; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. (SPONSORED BY THE CITY MANAGER) K-9) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE RENEWAL OF THAT CERTAIN AGREEMENT WITH FLORIDA TRANSPORTATION ENGINEERING INC., FOR PLANNING SERVICES; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. (SPONSORED BY THE CITY MANAGER) K-10) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE RENEWAL OF THAT CERTAIN AGREEMENT WITH CPZ ARCHITECTS, INC., FOR ARCHITECTURAL, LANDSCAPE ARCHITECT, ELECTRICAL, STRUCTURAL AND CONSTRUCTION ENGINEERING SERVICES; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. (SPONSORED BY THE CITY MANAGER) 3 of 217 March 23, 2016 City Council Agenda Page 4 K-11) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE RENEWAL OF THAT CERTAIN AGREEMENT WITH CHEN MOORE & ASSOCIATES FOR GIS AND SURVEY SERVICES; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. (SPONSORED BY THE CITY MANAGER) K-12) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE CITY MANAGER TO ISSUE PURCHASE ORDERS TO MUSCO SPORTS LIGHTING, LLC, IN AN AMOUNT NOT TO EXCEED ONE HUNDRED SIXTY ONE THOUSAND, THREE HUNDRED AND FIFTY DOLLARS ($161,350.00) FOR SPORTS LIGHTING AND CONTROLS FOR THE BASKETBALL AND TENNIS COURTS AT BUCCANEER PARK, BY RELYING ON CLAY COUNTY RFP# 13/14-8; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. (SPONSORED BY THE CITY MANAGER) K-13) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AWARDING A BID TO UNITED STATES SERVICE INDUSTRIES, INC., FOR JANITORIAL SERVICES FOR THE BUDGETED AMOUNT; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE AN AGREEMENT FOR THIS PURPOSE, AND IF NEGOTIATIONS ARE UNSUCCESSFUL, TO NEGOTIATE WITH THE NEXT RANKED FIRM AND SO ON UNTIL NEGOTIATIONS ARE SUCCESSFUL; PROVIDING FOR INSTRUCTIONS TO THE CITY CLERK; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. (SPONSORED BY THE CITY MANAGER) K-14) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AWARDING A BID TO WEST CONSTRUCTION, INC., FOR THE DESIGN AND CONSTRUCTION OF PARK AND POOL IMPROVEMENTS AT NORWOOD PARK; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE AN AGREEMENT FOR THIS PURPOSE; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. (SPONSORED BY THE CITY MANAGER) K-15) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AWARDING A BID TO WEST 4 of 217 March 23, 2016 City Council Agenda Page 5 CONSTRUCTION INC. FOR THE DESIGN AND CONSTRUCTION OF AN IMPROVEMENT PROJECT AT THE BETTY T. FERGUSON RECREATIONAL COMPLEX; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE AN AGREEMENT FOR THIS PURPOSE; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. (SPONSORED BY THE CITY MANAGER) (L) RESOLUTION(S) None QUASI-JUDICIAL ZONING HEARINGS: (M) ORDINANCES ON FOR FIRST READING(S): None (N) ORDINANCES ON FOR SECOND READING/PUBLIC HEARING(S) None (O) RESOLUTION(S)/PUBLIC HEARING(S) None (P) REPORTS OF CITY MANAGER/CITY ATTORNEY/CITY CLERK P-1) City Manager’s Quarterly Report P-2) City of Miami Gardens Police Department monthly report for February 2016 (Q) REPORTS OF MAYOR AND COUNCIL MEMBERS (R) WRITTEN REQUESTS, PETITIONS & OTHER WRITTEN COMMUNICATIONS FROM THE PUBLIC (S) ADJOURNMENT IN ACCORDANCE WITH THE AMERICAN WITH DISABILITIES ACT OF 1990, ALL PERSONS WHO ARE DISABLED AND WHO NEED SPECIAL ACCOMMODATIONS TO PARTICIPATE IN THIS MEETING BECAUSE OF THAT DISABILITY SHOULD CONTACT RONETTA TAYLOR, MMC, CITY CLERK (305) 914-9010 EXT. 2830, NO LATER THAN 48 HOURS PRIOR TO SUCH PROCEEDINGS. TDD NUMBER 1-800-955-8771. ANYONE WISHING TO OBTAIN A COPY OF ANY AGENDA ITEM MAY CONTACT RONETTA TAYLOR, MMC, CITY CLERK (305) 914-9010 EXT. 2830. THE ENTIRE AGENDA PACKET CAN ALSO BE FOUND ON THE CITY’S WEBSITE AT www.miamigardens-fl.gov. ANYONE WISHING TO APPEAL ANY DECISION MADE BY THE CITY OF MIAMI GARDENS WITH RESPECT TO ANY MATTER CONSIDERED AT SUCH MEETING OR HEARING WILL NEED A RECORD OF THE PROCEEDINGS AND, FOR SUCH PURPOSE, MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. 5 of 217 18605 NW 27th Avenue Miami Gardens, Florida 33056 City of Miami Gardens Agenda Cover Memo Council Meeting Date: March 23, 2016 Item Type: Resolution Ordinance Other X Fiscal Impact: Yes No Ordinance Reading: 1st Reading 2nd Reading X Public Hearing: Yes No Yes No X Funding Source: Advertising Requirement: Yes No X Contract/P.O. Required: Yes No RFP/RFQ/Bid #: X Strategic Plan Related: Yes No Strategic Plan Priority Area: Enhance Organizational Bus. & Economic Dev Public Safety Quality of Education Qual. of Life & City Image Communication Strategic Plan Obj./Strategy: (list the specific objective/strategy this item will address) X Sponsor Name: Lisa C. Davis, Council Member Department: Office of the Mayor & Council Short Title: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, HIGHLIGHTING THE YEAR OF THE WOMAN 2016 AND INTERNATIONAL WOMEN’S DAY ; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. Staff Summary: Background: February 10, 2016, Councilwoman sponsored Resolution No. 2016-27-2928, supporting Women in the Gardens “The Year of the Woman 2016”. “The Year of the Woman 2016”, will shine the spotlight on our unsung heroines, as will our focus on those women who either live or work in the City of Miami Gardens that have contributed greatly to the Miami Gardens Community. Item K-1) Consent Agenda Resolution Women's History Month 6 of 217 18605 NW 27th Avenue Miami Gardens, Florida 33056 In recognition of Women’s History Month Councilwoman Davis wants to highlight the importance of National Women’s Day. International Women’s Day has market the plight and achievements of women for more than a century but is now looking ahead another 15 years to the world’s gender equality. The United Nations first began celebrating the day on March 8th, in 1975, and each year has given focus to women’s status around the globe. Themed this year around “Planet 50-50 by 2030”, the United Nations –backed event will be celebrating women’s rights in more than 40 countries. It will look at how to ensure the 2030 Agenda, which positions women’s empowerment is at the center of global sustainability plans, which can be concretely achieved over the coming year. Yet the idea itself dates back more than 100 years, and has been various reasons from becoming the established celebration that it is today. The current goals fit in with the 2030 Agenda for sustainable development. This new agenda is meant to build on the unfulfilled Millennium Development Goals, has a stand along goal just for the empowerment of women and girls as a core means of tackling economic underperformance, global overpopulation and poverty worldwide. It also celebrates the achievement of women throughout history. When it first began, women were demanding that they be given the right to vote, which they received in Britain in 1918, but just last year in Saudi Arabia to hold public office and to be given equal employment rights as men. Today, when only a fifth of parliamentary seats are held by women and only 19 heads of state out of a possible 196 are women-only seven more women than 20 years ago. There is much progress still to be made. Aside from the older motivations surrounding political office and the pay gap, there is also increasing awareness of the disproportionate amount of abuse women suffer at the hands of others. As estimated 120 million girls and women under the age of 20 have been subjected to forced sexual intercourse or other forced sexual acts, with the majority going unreported. Meanwhile, nearly a quarter of a billion more women are in the global workforce today than a decade ago, but they are only earning what men did in 2006, according to the World Economic Forum. Proposed Action: Councilwoman Davis urges that the City Council to support this resolution. Attachments 7 of 217 RESOLUTION NO. 2016____ 1 2 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF 3 MIAMI GARDENS, FLORIDA, HIGHLIGHTING THE YEAR OF 4 THE WOMAN 2016 AND INTERNATIONAL WOMEN’S DAY ; 5 PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; 6 PROVIDING FOR AN EFFECTIVE DATE. 7 8 WHEREAS, February 10, 2016, Councilwoman sponsored Resolution No. 2016-9 27-2928, supporting Women in the Gardens “The Year of the Woman 2016”, and 10 WHEREAS, “The Year of the Woman 2016”, will shine the spotlight on our 11 unsung heroines as will as focus on those women who either live or work in the City of 12 Miami Gardens that have contributed greatly to the Miami Gardens Community, and 13 WHEREAS, in recognition of Women’s History Month Councilwoman Davis 14 wants to highlight the importance of National Women’s Day, and 15 WHEREAS, International Women’s Day has market the plight and achievements 16 of women for more than a century but is now looking ahead another 15 years to the 17 world’s gender equality, and 18 WHEREAS, the United Nations first began celebrating the day on March 8th , in 19 1975, and each year has given focus to women’s status around the globe, and 20 WHEREAS, the themed this year around “Planet 50-50 by 2030”, the United 21 Nations-backed event will be celebrating women’s rights in more than 40 countries, and 22 WHEREAS, it will look at how to ensure the 2030 Agenda, which positions 23 women’s empowerment is at the center of global sustainability plans, which can be 24 concretely achieved over the coming year, and 25 WHEREAS, yet the idea itself dates back more than 100 years, and has been 26 various reasons from becoming the established celebration that it is today, and 27 WHEREAS, the current goals fit in with the 2030 Agenda for sustainable 28 development, and 29 8 of 217 2 WHEREAS, this new agenda is meant to build on the unfulfilled Millennium 30 Development Goals, has a stand along goal just for the empowerment of women and 31 girls as a core means of tackling economic underperformance, global overpopulation 32 and poverty worldwide, and 33 WHEREAS, it also celebrates the achievement of women throughout history, and 34 WHEREAS, when it first began, women were demanding that they be given the 35 right to vote, which they received in Britain in 1918, but just last year in Saudi Arabia to 36 hold public office and to be given equal employment rights as men, and 37 WHEREAS, today, when only a fifth of parliamentary seats are held by women 38 and only 19 heads of state out of a possible 196 are women-only seven more women 39 than 20 years ago, there is much progress still to be made, and 40 WHEREAS, aside from the older motivations surrounding political office and the 41 pay gap, there is also increasing awareness of the disproportionate amount of abuse 42 women suffer at the hands of others, and 43 WHERAES, as estimated 120 million girls and women under the age of 20 have 44 been subjected to forced sexual intercourse or other forced sexual acts, with the 45 majority going unreported, and 46 WHEREAS, meanwhile, nearly a quarter of a billion more women are in the 47 global workforce today than a decade ago, but they are only earning what men did in 48 2006, according to the World Economic Forum, 49 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY 50 OF MIAMI GARDENS, FLORIDA AS FOLLOWS: 51 9 of 217 3 Section 1: ADOPTION OF REPRESENTATIONS: The foregoing Whereas 52 paragraphs are hereby ratified and confirmed as being true, and the same are hereby 53 made a specific part of this Resolution. 54 Section 2: AUTHORIZATION: The City Council of the City of Miami Gardens 55 hereby highlights “The Year Of The Woman 2016” and International Women’s Day. 56 Section 3: EFFECTIVE DATE: This Resolution shall take effect immediately 57 upon its final passage. 58 PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MIAMI 59 GARDENS AT ITS REGULAR MEETING HELD ON ____________, 2016. 60 61 ___________________________________ 62 OLIVER GILBERT, III, MAYOR 63 64 65 ATTEST: 66 67 68 __________________________________ 69 RONETTA TAYLOR, MMC, CITY CLERK 70 71 72 PREPARED BY: SONJA KNIGHTON DICKENS, CITY ATTORNEY 73 74 75 SPONSORED BY: LISA C. DAVIS, COUNCILMEMBER 76 77 Moved by: __________________ 78 79 VOTE: _________ 80 81 Mayor Oliver Gilbert , III ____ (Yes) ____ (No) 82 Vice Mayor Felicia Robinson ____ (Yes) ____ (No) 83 Councilwoman Lillie Q. Odom ____ (Yes) ____ (No) 84 Councilman David Williams Jr ____ (Yes) ____ (No) 85 Councilwoman Lisa C. Davis ____ (Yes) ____ (No) 86 Councilman Rodney Harris ____ (Yes) ____ (No) 87 Councilman Erhabor Ighodaro, Ph.D. ____ (Yes) ____ (No) 88 10 of 217 18605 NW 27th Avenue Miami Gardens, Florida 33056 City of Miami Gardens Agenda Cover Memo Council Meeting Date: March 23, 2016 Item Type: (Enter X in box) Resolution Ordinance Other X Fiscal Impact: (Enter X in box) Yes No Ordinance Reading: (Enter X in box) 1st Reading 2nd Reading X Public Hearing: (Enter X in box) Yes No Yes No X Funding Source: Various Funds Advertising Requirement: (Enter X in box) Yes No X Contract/P.O. Required: (Enter X in box) Yes No RFP/RFQ/Bid #: Renewal: RFQ#12-13-008 Continuing Architectural/Engineering Services for Professional Fees $10,000-$50,000 X Strategic Plan Related (Enter X in box) Yes No Strategic Plan Priority Area: Enhance Organizational Bus. & Economic Dev Public Safety Quality of Education Qual. of Life & City Image Communication Strategic Plan Obj./Strategy: (list the specific objective/strategy this item will address) X Sponsor Name Cameron Benson, City Manager Department: Capital Improvements Short Title: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE RENEWAL OF THAT CERTAIN AGREEMENT WITH G. BATISTA & ASSOCIATES, FOR CONTINUING CONSTRUCTION ENGINEERING SERVICES; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. Staff Summary: BACKGROUND Item K-2) Consent Agenda Resolution Agreement Renewal w/ G. Batista & Associates 11 of 217 18605 NW 27th Avenue Miami Gardens, Florida 33056 On November 19, 2012, staff issued Request For Qualifications (RFQ) Number 12-13-008 for Continuing Architectural/Engineering Services for Professional Fees, inviting qualified firms to provide qualifications for Architectural/Engineering Services for Professional Fees from $10,000-$50,000. A broadcast notice was sent to one thousand six hundred eighty-five vendors (1,685). Ninety-five (95) proposals were requested. The RFQ opened on December 13, 2012 and twenty-one (21) proposals were received and publicly read. On January 18, 2013, the Selection Committee ranked the firms. A Selection Committee meeting was held on January 23, 2013, to discuss the scheduling of oral presentations. The oral presentations were held on February 12, 2013 and February 13, 2013. Ten (10) firms were deemed responsive and responsible to the requirements of the RFQ. On April 10, 2013, City Council awarded Request For Qualifications (RFQ) Number 12-13-008 for Continuing Architectural/Engineering Services for Professional Fees $10,000-$50,000 to G. Batista & Associates, to negotiate and execute a non-exclusive continuing contract for construction engineering services. The initial term of the contract is for a three (3) year period, with the City’s option to renew for one year or multiple years under the same terms and conditions. CURRENT SITUATION This is the first renewal. The current contract expires April 10, 2016. Inasmuch as several projects are on-going and the City still requires engineering services, staff is recommending renewal of this contract. Proposed Action: It is recommended that the City Council approve the attached resolution for the first renewal of a non- exclusive continuing contract with G. Batista & Associates, for construction engineering services. Attachment: None. 12 of 217 RESOLUTION NO. 2016____ 1 2 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF 3 MIAMI GARDENS, FLORIDA, AUTHORIZING THE RENEWAL OF 4 THAT CERTAIN AGREEMENT WITH G. BATISTA & 5 ASSOCIATES, FOR CONTINUING CONSTRUCTION 6 ENGINEERING SERVICES; PROVIDING FOR THE ADOPTION 7 OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE 8 DATE. 9 10 WHEREAS, on November 19, 2012, staff issued Request For Qualifications 11 (“RFQ”) Number 12-13-008 for Continuing Architectural/Engineering Services for 12 Professional Fees, inviting qualified firms to provide qualifications for 13 Architectural/Engineering Services for Professional Fees from $10,000-$50,000, and 14 WHEREAS, on April 10, 2013, City Council awarded RFQ Number 12-13-008 for 15 Continuing Architectural/Engineering Services for Professional Fees $10,000-$50,000 16 to G. Batista & Associates, and 17 WHEREAS, the initial term of the contract is for a three (3) year period, with the 18 City’s option to renew for one year or multiple years under the same terms and 19 conditions, and 20 WHEREAS, the current contract expires April 10, 2016, and several projects are 21 on-going and the City still requires architectural, engineering and planning services, 22 staff is recommending renewing of this agreement, and 23 WHEREAS, staff is recommending that the City Council approve the attached 24 resolution for the first renewal of a non-exclusive continuing contract with G. Batista & 25 Associates, for continuing construction engineering services, 26 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY 27 OF MIAMI GARDENS, FLORIDA AS FOLLOWS: 28 13 of 217 2 Section 1: ADOPTION OF REPRESENTATIONS: The foregoing Whereas 29 paragraphs are hereby ratified and confirmed as being true, and the same are hereby 30 made a specific part of this Resolution. 31 Section 2: AUTHORIZATION: The City Council of the City of Miami Gardens 32 hereby authorizes the renewal of that certain Agreement with G. Batista & Associates, 33 for continuing construction engineering services. 34 Section 3: EFFECTIVE DATE: This Resolution shall take effect immediately 35 upon its final passage. 36 PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MIAMI 37 GARDENS AT ITS REGULAR MEETING HELD ON ____________, 2016. 38 39 ___________________________________ 40 OLIVER GILBERT, III, MAYOR 41 42 43 ATTEST: 44 45 46 __________________________________ 47 RONETTA TAYLOR, MMC, CITY CLERK 48 49 50 PREPARED BY: SONJA KNIGHTON DICKENS, CITY ATTORNEY 51 52 SPONSORED BY: CAMERON D. BENSON, CITY MANAGER 53 54 Moved by: __________________ 55 56 VOTE: _________ 57 58 Mayor Oliver Gilbert , III ____ (Yes) ____ (No) 59 Vice Mayor Felicia Robinson ____ (Yes) ____ (No) 60 Councilwoman Lillie Q. Odom ____ (Yes) ____ (No) 61 Councilman David Williams Jr ____ (Yes) ____ (No) 62 Councilwoman Lisa C. Davis ____ (Yes) ____ (No) 63 Councilman Rodney Harris ____ (Yes) ____ (No) 64 Councilman Erhabor Ighodaro, Ph.D. ____ (Yes) ____ (No) 65 14 of 217 18605 NW 27th Avenue Miami Gardens, Florida 33056 City of Miami Gardens Agenda Cover Memo Council Meeting Date: March 23, 2016 Item Type: (Enter X in box) Resolution Ordinance Other X Fiscal Impact: (Enter X in box) Yes No Ordinance Reading: (Enter X in box) 1st Reading 2nd Reading X Public Hearing: (Enter X in box) Yes No Yes No X Funding Source: Various Funds Advertising Requirement: (Enter X in box) Yes No X Contract/P.O. Required: (Enter X in box) Yes No RFP/RFQ/Bid #: Renewal: RFQ#12-13-008 Continuing Architectural/Engineering Services for Professional Fees $10,000-$50,000 X Strategic Plan Related (Enter X in box) Yes No Strategic Plan Priority Area: Enhance Organizational Bus. & Economic Dev Public Safety Quality of Education Qual. of Life & City Image Communication Strategic Plan Obj./Strategy: (list the specific objective/strategy this item will address) X Sponsor Name Cameron Benson, City Manager Department: Capital Improvements Short Title: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE RENEWAL OF THAT CERTAIN AGREEMENT WITH A&P CONSULTING TRANSPORTATION ENGINEERS CORP., FOR CONTINUING ARCHITECTURAL/ENGINEERING SERVICES; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. Staff Summary: BACKGROUND Item K-3) Consent Agenda Agreement Renewal w/ A&P Consulting Transportation Engineers Corp. 15 of 217 18605 NW 27th Avenue Miami Gardens, Florida 33056 On November 19, 2012, staff issued Request For Qualifications (RFQ) Number 12-13-008 for Continuing Architectural/Engineering Services for Professional Fees, inviting qualified firms to provide qualifications for Architectural/Engineering Services for Professional Fees from $10,000-$50,000. A broadcast notice was sent to one thousand six hundred eighty-five vendors (1,685). Ninety-five (95) proposals were requested. The RFQ opened on December 13, 2012 and twenty-one (21) proposals were received and publicly read. On January 18, 2013, the Selection Committee ranked the firms. A Selection Committee meeting was held on January 23, 2013, to discuss the scheduling of oral presentations. The oral presentations were held on February 12, 2013 and February 13, 2013. Ten (10) firms were deemed responsive and responsible to the requirements of the RFQ. On April 10, 2013, City Council awarded Request For Qualifications (RFQ) Number 12-13-008 for Continuing Architectural/Engineering Services for Professional Fees $10,000-$50,000 to A&P Consulting Transportation Engineers Corp. to negotiate and execute a non-exclusive continuing contract for civil engineering, landscape architect, survey and traffic engineering services. The initial term of the contract is for a three (3) year period, with the City’s option to renew for one year or multiple years under the same terms and conditions. CURRENT SITUATION This is the first renewal. The current contract expires April 10, 2016. Inasmuch as several projects are on-going and the City still requires architectural, engineering and planning services, staff is recommending renewing of this agreement. Proposed Action: It is recommended that the City Council approve the attached resolution for the first renewal of a non- exclusive continuing contract with A&P Consulting Transportation Engineers Corp. for civil engineering, landscape architect, survey and traffic engineering services. Attachment: None. 16 of 217 RESOLUTION NO. 2016____ 1 2 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF 3 MIAMI GARDENS, FLORIDA, AUTHORIZING THE RENEWAL OF 4 THAT CERTAIN AGREEMENT WITH A&P CONSULTING 5 TRANSPORTATION ENGINEERS CORP., FOR CONTINUING 6 ARCHITECTURAL/ENGINEERING SERVICES; PROVIDING FOR 7 THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN 8 EFFECTIVE DATE. 9 10 WHEREAS, on November 19, 2012, staff issued Request For Qualifications 11 (“RFQ”) Number 12-13-008 for Continuing Architectural/Engineering Services for 12 Professional Fees, inviting qualified firms to provide qualifications for 13 Architectural/Engineering Services for Professional Fees from $10,000-$50,000, and 14 WHEREAS, on April 10, 2013, City Council awarded RFQ Number 12-13-008 for 15 Continuing Architectural/Engineering Services for Professional Fees $10,000-$50,000 16 to A&P Consulting Transportation Engineers Corp., and 17 WHEREAS, the initial term of the contract is for a three (3) year period, with the 18 City’s option to renew for one year or multiple years under the same terms and 19 conditions, and 20 WHEREAS, the current contract expires April 10, 2016, and several projects are 21 on-going and the City still requires architectural, engineering and planning services, 22 staff is recommending renewing of this agreement, and 23 WHEREAS, staff is recommending that the City Council approve the attached 24 resolution for the first renewal of a non-exclusive continuing contract with A&P 25 Consulting Transportation Engineers Corp., for civil engineering, landscape architect, 26 survey and traffic engineering services, 27 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY 28 OF MIAMI GARDENS, FLORIDA AS FOLLOWS: 29 17 of 217 2 Section 1: ADOPTION OF REPRESENTATIONS: The foregoing Whereas 30 paragraphs are hereby ratified and confirmed as being true, and the same are hereby 31 made a specific part of this Resolution. 32 Section 2: AUTHORIZATION: The City Council of the City of Miami Gardens 33 hereby authorizes the renewal of that certain Agreement with A&P Consulting 34 Transportation Engineers Corp.,for continuing architectural/engineering services. 35 Section 3: EFFECTIVE DATE: This Resolution shall take effect immediately 36 upon its final passage. 37 PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MIAMI 38 GARDENS AT ITS REGULAR MEETING HELD ON ____________, 2016. 39 40 ___________________________________ 41 OLIVER GILBERT, III, MAYOR 42 43 44 ATTEST: 45 46 47 __________________________________ 48 RONETTA TAYLOR, MMC, CITY CLERK 49 50 51 PREPARED BY: SONJA KNIGHTON DICKENS, CITY ATTORNEY 52 53 SPONSORED BY: CAMERON D. BENSON, CITY MANAGER 54 55 Moved by: __________________ 56 57 VOTE: _________ 58 59 Mayor Oliver Gilbert , III ____ (Yes) ____ (No) 60 Vice Mayor Felicia Robinson ____ (Yes) ____ (No) 61 Councilwoman Lillie Q. Odom ____ (Yes) ____ (No) 62 Councilman David Williams Jr ____ (Yes) ____ (No) 63 Councilwoman Lisa C. Davis ____ (Yes) ____ (No) 64 Councilman Rodney Harris ____ (Yes) ____ (No) 65 Councilman Erhabor Ighodaro, Ph.D. ____ (Yes) ____ (No) 66 18 of 217 18605 NW 27th Avenue Miami Gardens, Florida 33056 City of Miami Gardens Agenda Cover Memo Council Meeting Date: March 23, 2016 Item Type: (Enter X in box) Resolution Ordinance Other X Fiscal Impact: (Enter X in box) Yes No Ordinance Reading: (Enter X in box) 1st Reading 2nd Reading X Public Hearing: (Enter X in box) Yes No Yes No X Funding Source: Various Funds Advertising Requirement: (Enter X in box) Yes No X Contract/P.O. Required: (Enter X in box) Yes No RFP/RFQ/Bid #: Renewal: RFQ#12-13-008 Continuing Architectural/Engineering Services for Professional Fees $10,000-$50,000 X Strategic Plan Related (Enter X in box) Yes No Strategic Plan Priority Area: Enhance Organizational Bus. & Economic Dev Public Safety Quality of Education Qual. of Life & City Image Communication Strategic Plan Obj./Strategy: (list the specific objective/strategy this item will address) X Sponsor Name Cameron Benson, City Manager Department: Capital Improvements Short Title: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE RENEWAL OF THAT CERTAIN AGREEMENT WITH CALTRAN ENGINEERING GROUP, INC., FOR TRAFFIC ENGINEERING SERVICES; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. Staff Summary: BACKGROUND Item K-4) Consent Agenda Resolution Agreement Renewal w/ CaltranEngineering Group, Inc. 19 of 217 18605 NW 27th Avenue Miami Gardens, Florida 33056 On November 19, 2012, staff issued Request For Qualifications (RFQ) Number 12-13-008, for Continuing Architectural/Engineering Services for Professional Fees, inviting qualified firms to provide qualifications for Architectural/Engineering Services for Professional Fees from $10,000-$50,000. A broadcast notice was sent to one thousand six hundred eighty-five vendors (1,685). Ninety-five (95) proposals were requested. The RFQ opened on December 13, 2012 and twenty-one (21) proposals were received and publicly read. On January 18, 2013, the Selection Committee ranked the firms. A Selection Committee meeting was held on January 23, 2013, to discuss the scheduling of oral presentations. The oral presentations were held on February 12, 2013 and February 13, 2013. Ten (10) firms were deemed responsive and responsible to the requirements of the RFQ. On April 10, 2013, City Council awarded Request For Qualifications (RFQ) Number 12-13-008 for Continuing Architectural/Engineering Services for Professional Fees $10,000-$50,000 to Caltran Engineering Group, Inc., to negotiate and execute a non-exclusive continuing contract for traffic engineering services. The initial term of the contract is for a three (3) year period, with the City’s option to renew for one year or multiple years under the same terms and conditions. CURRENT SITUATION This is the first renewal. The current contract expires April 10, 2016. Inasmuch as several projects are on-going and the City still requires engineering and planning services, staff is recommending renewing of this agreement. Proposed Action: It is recommended that the City Council approve the attached resolution for the first renewal of a non- exclusive continuing contract with Caltran Engineering Group, Inc., for traffic engineering services. Attachment: None. 20 of 217 RESOLUTION NO. 2016____ 1 2 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF 3 MIAMI GARDENS, FLORIDA, AUTHORIZING THE RENEWAL OF 4 THAT CERTAIN AGREEMENT WITH CALTRAN ENGINEERING 5 GROUP, INC., FOR TRAFFIC ENGINEERING SERVICES; 6 PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; 7 PROVIDING FOR AN EFFECTIVE DATE. 8 9 WHEREAS, on November 19, 2012, staff issued Request For Qualifications 10 (“RFQ”) Number 12-13-008 for Continuing Architectural/Engineering Services for 11 Professional Fees, inviting qualified firms to provide qualifications for 12 Architectural/Engineering Services for Professional Fees from $10,000-$50,000, and 13 WHEREAS, on April 10, 2013, City Council awarded RFQ Number 12-13-008 for 14 Continuing Architectural/Engineering Services for Professional Fees $10,000-$50,000 15 to Caltran Engineering Group, Inc., and 16 WHEREAS, the initial term of the contract is for a three (3) year period, with the 17 City’s option to renew for one year or multiple years under the same terms, and 18 WHEREAS, this is the first renewal, the current contract expires April 10, 2016, 19 and several projects are on-going and the City still requires engineering and planning 20 services, and 21 WHEREAS, staff is recommending that the City Council approve the attached 22 Resolution for the first renewal of a non-exclusive continuing contract with Caltran 23 Engineering Group, Inc., for traffic engineering services, 24 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY 25 OF MIAMI GARDENS, FLORIDA AS FOLLOWS: 26 Section 1: ADOPTION OF REPRESENTATIONS: The foregoing Whereas 27 paragraphs are hereby ratified and confirmed as being true, and the same are hereby 28 made a specific part of this Resolution. 29 21 of 217 2 Section 2: AUTHORIZATION: The City Council of the City of Miami Gardens 30 hereby authorizes the renewal of that certain Agreement with Caltran Engineering 31 Group, Inc., for traffic engineering services. 32 Section 3: EFFECTIVE DATE: This Resolution shall take effect immediately 33 upon its final passage. 34 PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MIAMI 35 GARDENS AT ITS REGULAR MEETING HELD ON ____________, 2016. 36 37 ___________________________________ 38 OLIVER GILBERT, III, MAYOR 39 40 ATTEST: 41 42 43 __________________________________ 44 RONETTA TAYLOR, MMC, CITY CLERK 45 46 47 PREPARED BY: SONJA KNIGHTON DICKENS, CITY ATTORNEY 48 49 SPONSORED BY: CAMERON D. BENSON, CITY MANAGER 50 51 Moved by: __________________ 52 Seconded by: ________________ 53 54 VOTE: _________ 55 56 Mayor Oliver Gilbert , III ____ (Yes) ____ (No) 57 Vice Mayor Felicia Robinson ____ (Yes) ____ (No) 58 Councilwoman Lillie Q. Odom ____ (Yes) ____ (No) 59 Councilman David Williams Jr ____ (Yes) ____ (No) 60 Councilwoman Lisa C. Davis ____ (Yes) ____ (No) 61 Councilman Rodney Harris ____ (Yes) ____ (No) 62 Councilman Erhabor Ighodaro, Ph.D. ____ (Yes) ____ (No) 63 64 22 of 217 18605 NW 27th Avenue Miami Gardens, Florida 33056 City of Miami Gardens Agenda Cover Memo Council Meeting Date: March 23, 2016 Item Type: (Enter X in box) Resolution Ordinance Other X Fiscal Impact: (Enter X in box) Yes No Ordinance Reading: (Enter X in box) 1st Reading 2nd Reading X Public Hearing: (Enter X in box) Yes No Yes No X Funding Source: Various Funds Advertising Requirement: (Enter X in box) Yes No X Contract/P.O. Required: (Enter X in box) Yes No RFP/RFQ/Bid #: Renewal: RFQ#12-13-008 Continuing Architectural/Engineering Services for Professional Fees $10,000-$50,000 X Strategic Plan Related (Enter X in box) Yes No Strategic Plan Priority Area: Enhance Organizational Bus. & Economic Dev Public Safety Quality of Education Qual. of Life & City Image Communication Strategic Plan Obj./Strategy: (list the specific objective/strategy this item will address) X Sponsor Name Cameron Benson, City Manager Department: Capital Improvements Short Title: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE RENEWAL OF THAT CERTAIN AGREEMENT WITH CSA CENTRAL, INC., FOR CIVIL, GIS AND OTHER SERVICES; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. Staff Summary: BACKGROUND Item K-5) Consent Agenda Resolution Agreement Renewal w/ CSA Central, Inc. 23 of 217 18605 NW 27th Avenue Miami Gardens, Florida 33056 On November 19, 2012, staff issued Request For Qualifications (RFQ) Number 12-13-008 for Continuing Architectural/Engineering Services for Professional Fees, inviting qualified firms to provide qualifications for Architectural/Engineering Services for Professional Fees from $10,000-$50,000. A broadcast notice was sent to one thousand six hundred eighty-five vendors (1,685). Ninety-five (95) proposals were requested. The RFQ opened on December 13, 2012 and twenty-one (21) proposals were received and publicly read. On January 18, 2013, the Selection Committee ranked the firms. A Selection Committee meeting was held on January 23, 2013, to discuss the scheduling of oral presentations. The oral presentations were held on February 12, 2013 and February 13, 2013. Ten (10) firms were deemed responsive and responsible to the requirements of the RFQ. On April 10, 2013, City Council awarded Request For Qualifications (RFQ) Number 12-13-008 for Continuing Architectural/Engineering Services for Professional Fees $10,000-$50,000 to CSA Central, Inc., to negotiate and execute a non-exclusive continuing contract for Civil, GIS and other services. The initial term of the contract is for a three (3) year period, with the City’s option to renew for one year or multiple years under the same terms and conditions. CURRENT SITUATION This is the first renewal. The current contract expires April 10, 2016. Inasmuch as several projects are on-going and the City still requires architectural, engineering and planning services, staff is recommending renewing of this agreement. Proposed Action: It is recommended that the City Council approve the attached resolution for the first renewal of a non- exclusive continuing contract with CSA Central, Inc., for Civil, GIS and other services. Attachment: None. 24 of 217 RESOLUTION NO. 2016____ 1 2 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF 3 MIAMI GARDENS, FLORIDA, AUTHORIZING THE RENEWAL OF 4 THAT CERTAIN AGREEMENT WITH CSA CENTRAL, INC., FOR 5 CIVIL, GIS AND OTHER SERVICES; PROVIDING FOR THE 6 ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN 7 EFFECTIVE DATE. 8 9 WHEREAS, on November 19, 2012, staff issued Request For Qualifications 10 (“RFQ”) Number 12-13-008 for Continuing Architectural/Engineering Services for 11 Professional Fees, inviting qualified firms to provide qualifications for 12 Architectural/Engineering Services for Professional Fees from $10,000-$50,000, and 13 WHEREAS, on April 10, 2013, City Council awarded RFQ Number 12-13-008 for 14 Continuing Architectural/Engineering Services for Professional Fees $10,000-$50,000 15 to CSA Central, Inc., and 16 WHEREAS, the initial term of the contract is for a three (3) year period, with the 17 City’s option to renew for one year or multiple years under the same terms, and 18 WHEREAS, this is the first renewal, the current contract expires April 10, 2016, 19 and several projects are on-going and the City still requires engineering and planning 20 services, and 21 WHEREAS, staff is recommending that the City Council approve the attached 22 Resolution for the first renewal of a non-exclusive continuing contract with CSA Central, 23 Inc., for Civil, GIS and other services, 24 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY 25 OF MIAMI GARDENS, FLORIDA AS FOLLOWS: 26 Section 1: ADOPTION OF REPRESENTATIONS: The foregoing Whereas 27 paragraphs are hereby ratified and confirmed as being true, and the same are hereby 28 made a specific part of this Resolution. 29 25 of 217 2 Section 2: AUTHORIZATION: The City Council of the City of Miami Gardens 30 hereby authorizes the renewal of that certain Agreement with CSA Central, Inc., for 31 Civil, GIS and other services. 32 Section 3: EFFECTIVE DATE: This Resolution shall take effect immediately 33 upon its final passage. 34 PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MIAMI 35 GARDENS AT ITS REGULAR MEETING HELD ON ____________, 2016. 36 37 ___________________________________ 38 OLIVER GILBERT, III, MAYOR 39 40 41 ATTEST: 42 43 44 __________________________________ 45 RONETTA TAYLOR, MMC, CITY CLERK 46 47 48 PREPARED BY: SONJA KNIGHTON DICKENS, CITY ATTORNEY 49 50 SPONSORED BY: CAMERON D. BENSON, CITY MANAGER 51 52 Moved by: __________________ 53 54 VOTE: _________ 55 56 Mayor Oliver Gilbert , III ____ (Yes) ____ (No) 57 Vice Mayor Felicia Robinson ____ (Yes) ____ (No) 58 Councilwoman Lillie Q. Odom ____ (Yes) ____ (No) 59 Councilman David Williams Jr ____ (Yes) ____ (No) 60 Councilwoman Lisa C. Davis ____ (Yes) ____ (No) 61 Councilman Rodney Harris ____ (Yes) ____ (No) 62 Councilman Erhabor Ighodaro, Ph.D. ____ (Yes) ____ (No) 63 64 26 of 217 18605 NW 27th Avenue Miami Gardens, Florida 33056 City of Miami Gardens Agenda Cover Memo Council Meeting Date: March 23, 2016 Item Type: (Enter X in box) Resolution Ordinance Other X Fiscal Impact: (Enter X in box) Yes No Ordinance Reading: (Enter X in box) 1st Reading 2nd Reading X Public Hearing: (Enter X in box) Yes No Yes No X Funding Source: Various Funds Advertising Requirement: (Enter X in box) Yes No X Contract/P.O. Required: (Enter X in box) Yes No RFP/RFQ/Bid #: Renewal: RFQ#12-13-008 Continuing Architectural/Engineering Services for Professional Fees $10,000-$50,000 X Strategic Plan Related (Enter X in box) Yes No Strategic Plan Priority Area: Enhance Organizational Bus. & Economic Dev Public Safety Quality of Education Qual. of Life & City Image Communication Strategic Plan Obj./Strategy: (list the specific objective/strategy this item will address) X Sponsor Name Cameron Benson, City Manager Department: Capital Improvements Short Title: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE RENEWAL OF THAT CERTAIN AGREEMENT WITH M.C. HARRY & ASSOCIATES, INC., FOR ARCHITECTURAL SERVICES; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. Staff Summary: BACKGROUND Item K-6) Consent Agenda Resolution Agreement Renewal w/ M.C. Harry & Associates, Inc. 27 of 217 18605 NW 27th Avenue Miami Gardens, Florida 33056 On November 19, 2012, staff issued Request For Qualifications (RFQ) Number 12-13-008 for Continuing Architectural/Engineering Services for Professional Fees, inviting qualified firms to provide qualifications for Architectural/Engineering Services for Professional Fees from $10,000-$50,000. A broadcast notice was sent to one thousand six hundred eighty-five vendors (1,685). Ninety-five (95) proposals were requested. The RFQ opened on December 13, 2012 and twenty-one (21) proposals were received and publicly read. On January 18, 2013, the Selection Committee ranked the firms. A Selection Committee meeting was held on January 23, 2013, to discuss the scheduling of oral presentations. The oral presentations were held on February 12, 2013 and February 13, 2013. Ten (10) firms were deemed responsive and responsible to the requirements of the RFQ. On April 10, 2013, City Council awarded Request For Qualifications (RFQ) Number 12-13-008 for Continuing Architectural/Engineering Services for Professional Fees $10,000-$50,000 to M.C. Harry & Associates, Inc., to negotiate and execute a non-exclusive continuing contract for architectural services. The initial term of the contract is for a three (3) year period, with the City’s option to renew for one year or multiple years under the same terms and conditions. CURRENT SITUATION This is the first renewal. The current contract expires April 10, 2016. Inasmuch as several projects are on-going and the City still requires architectural services, staff is recommending renewal of this contract. Proposed Action: It is recommended that the City Council approve the attached resolution for the first renewal of a non- exclusive continuing contract with M.C. Harry & Associates, Inc., for architectural services. Attachment: None. 28 of 217 RESOLUTION NO. 2016____ 1 2 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF 3 MIAMI GARDENS, FLORIDA, AUTHORIZING THE RENEWAL OF 4 THAT CERTAIN AGREEMENT WITH M.C. HARRY & 5 ASSOCIATES, INC., FOR ARCHITECTURAL SERVICES; 6 PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; 7 PROVIDING FOR AN EFFECTIVE DATE. 8 9 WHEREAS, on November 19, 2012, staff issued Request For Qualifications 10 (“RFQ”) Number 12-13-008 for Continuing Architectural/Engineering Services for 11 Professional Fees, inviting qualified firms to provide qualifications for 12 Architectural/Engineering Services for Professional Fees from $10,000-$50,000, and 13 WHEREAS, on April 10, 2013, City Council awarded RFQ Number 12-13-008 for 14 Continuing Architectural/Engineering Services for Professional Fees $10,000-$50,000 15 to M.C. Harry & Associates, and 16 WHEREAS, the initial term of the contract is for a three (3) year period, with the 17 City’s option to renew for one year or multiple years under the same terms, and 18 WHEREAS, this is the first renewal, the current contract expires April 10, 2016, 19 and several projects are on-going and the City still requires engineering and planning 20 services, and 21 WHEREAS, staff is recommending that the City Council approve the attached 22 Resolution for the first renewal of a non-exclusive continuing contract with M.C. Harry & 23 Associates, Inc., for architectural services, 24 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY 25 OF MIAMI GARDENS, FLORIDA AS FOLLOWS: 26 Section 1: ADOPTION OF REPRESENTATIONS: The foregoing Whereas 27 paragraphs are hereby ratified and confirmed as being true, and the same are hereby 28 made a specific part of this Resolution. 29 29 of 217 2 Section 2: AUTHORIZATION: The City Council of the City of Miami Gardens 30 hereby authorizes the renewal of that certain Agreement with M.C. Harry & Associates, 31 Inc., for architectural services. 32 Section 3: EFFECTIVE DATE: This Resolution shall take effect immediately 33 upon its final passage. 34 PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MIAMI 35 GARDENS AT ITS REGULAR MEETING HELD ON ____________, 2016. 36 37 ___________________________________ 38 OLIVER GILBERT, III, MAYOR 39 40 41 ATTEST: 42 43 44 __________________________________ 45 RONETTA TAYLOR, MMC, CITY CLERK 46 47 48 PREPARED BY: SONJA KNIGHTON DICKENS, CITY ATTORNEY 49 50 SPONSORED BY: CAMERON D. BENSON, CITY MANAGER 51 52 Moved by: __________________ 53 54 VOTE: _________ 55 56 Mayor Oliver Gilbert , III ____ (Yes) ____ (No) 57 Vice Mayor Felicia Robinson ____ (Yes) ____ (No) 58 Councilwoman Lillie Q. Odom ____ (Yes) ____ (No) 59 Councilman David Williams Jr ____ (Yes) ____ (No) 60 Councilwoman Lisa C. Davis ____ (Yes) ____ (No) 61 Councilman Rodney Harris ____ (Yes) ____ (No) 62 Councilman Erhabor Ighodaro, Ph.D. ____ (Yes) ____ (No) 63 64 30 of 217 18605 NW 27th Avenue Miami Gardens, Florida 33056 City of Miami Gardens Agenda Cover Memo Council Meeting Date: March 23, 2016 Item Type: (Enter X in box) Resolution Ordinance Other X Fiscal Impact: (Enter X in box) Yes No Ordinance Reading: (Enter X in box) 1st Reading 2nd Reading X Public Hearing: (Enter X in box) Yes No Yes No X Funding Source: Various Funds Advertising Requirement: (Enter X in box) Yes No X Contract/P.O. Required: (Enter X in box) Yes No RFP/RFQ/Bid #: Renewal: RFQ#12-13-008 Continuing Architectural/Engineering Services for Professional Fees $10,000-$50,000 X Strategic Plan Related (Enter X in box) Yes No Strategic Plan Priority Area: Enhance Organizational Bus. & Economic Dev Public Safety Quality of Education Qual. of Life & City Image Communication Strategic Plan Obj./Strategy: (list the specific objective/strategy this item will address) X Sponsor Name Cameron Benson, City Manager Department: Capital Improvements Short Title: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE RENEWAL OF THAT CERTAIN AGREEMENT WITH R.J. BEHAR & COMPANY, INC., FOR PLANNING SERVICES; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. Staff Summary: BACKGROUND Item K-7) Consent Agenda Resolution Agreement Renewal w/ R.J. Behar and Company, Inc. 31 of 217 18605 NW 27th Avenue Miami Gardens, Florida 33056 On November 19, 2012, staff issued Request For Qualifications (RFQ) Number 12-13-008 for Continuing Architectural/Engineering Services for Professional Fees, inviting qualified firms to provide qualifications for Architectural/Engineering Services for Professional Fees from $10,000-$50,000. A broadcast notice was sent to one thousand six hundred eighty-five vendors (1,685). Ninety-five (95) proposals were requested. The RFQ opened on December 13, 2012 and twenty-one (21) proposals were received and publicly read. On January 18, 2013, the Selection Committee ranked the firms. A Selection Committee meeting was held on January 23, 2013, to discuss the scheduling of oral presentations. The oral presentations were held on February 12, 2013 and February 13, 2013. Ten (10) firms were deemed responsive and responsible to the requirements of the RFQ. On April 10, 2013, City Council awarded Request For Qualifications (RFQ) Number 12-13-008 for Continuing Architectural/Engineering Services for Professional Fees $10,000-$50,000 to R.J. Behar & Company, Inc., to negotiate and execute a non-exclusive continuing contract for planning services. The initial term of the contract is for a three (3) year period, with the City’s option to renew for one year or multiple years under the same terms and conditions. CURRENT SITUATION This is the first renewal. The current contract expires April 10, 2016. Inasmuch as several projects are on-going and the City still requires planning services, staff is recommending renewal of this contract. Proposed Action: It is recommended that the City Council approve the attached resolution for the first renewal of a non- exclusive continuing contract with R.J. Behar & Company, Inc., for planning services. Attachment: None. 32 of 217 RESOLUTION NO. 2016____ 1 2 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF 3 MIAMI GARDENS, FLORIDA, AUTHORIZING THE RENEWAL OF 4 THAT CERTAIN AGREEMENT WITH R.J. BEHAR & COMPANY, 5 INC., FOR PLANNING SERVICES; PROVIDING FOR THE 6 ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN 7 EFFECTIVE DATE. 8 9 WHEREAS, on November 19, 2012, staff issued Request For Qualifications 10 (“RFQ”) Number 12-13-008 for Continuing Architectural/Engineering Services for 11 Professional Fees, inviting qualified firms to provide qualifications for 12 Architectural/Engineering Services for Professional Fees from $10,000-$50,000, and 13 WHEREAS, on April 10, 2013, City Council awarded RFQ Number 12-13-008 for 14 Continuing Architectural/Engineering Services for Professional Fees $10,000-$50,000 15 to R.J. Behar & Company, Inc., and 16 WHEREAS, the initial term of the contract is for a three (3) year period, with the 17 City’s option to renew for one year or multiple years under the same terms, and 18 WHEREAS, this is the first renewal, the current contract expires April 10, 2016, 19 and several projects are on-going and the City still requires engineering and planning 20 services, and 21 WHEREAS, staff is recommending that the City Council approve the attached 22 Resolution for the first renewal of a non-exclusive continuing contract with R.J. Behar & 23 Company, Inc., for planning services, 24 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY 25 OF MIAMI GARDENS, FLORIDA AS FOLLOWS: 26 Section 1: ADOPTION OF REPRESENTATIONS: The foregoing Whereas 27 paragraphs are hereby ratified and confirmed as being true, and the same are hereby 28 made a specific part of this Resolution. 29 33 of 217 2 Section 2: AUTHORIZATION: The City Council of the City of Miami Gardens 30 hereby authorizes the renewal of that certain Agreement with R.J. Behar & Company, 31 Inc., for planning services. 32 Section 3: EFFECTIVE DATE: This Resolution shall take effect immediately 33 upon its final passage. 34 PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MIAMI 35 GARDENS AT ITS REGULAR MEETING HELD ON ____________, 2016. 36 37 ___________________________________ 38 OLIVER GILBERT, III, MAYOR 39 40 41 ATTEST: 42 43 44 __________________________________ 45 RONETTA TAYLOR, MMC, CITY CLERK 46 47 48 PREPARED BY: SONJA KNIGHTON DICKENS, CITY ATTORNEY 49 50 SPONSORED BY: CAMERON D. BENSON, CITY MANAGER 51 52 Moved by: __________________ 53 54 VOTE: _________ 55 56 Mayor Oliver Gilbert , III ____ (Yes) ____ (No) 57 Vice Mayor Felicia Robinson ____ (Yes) ____ (No) 58 Councilwoman Lillie Q. Odom ____ (Yes) ____ (No) 59 Councilman David Williams Jr ____ (Yes) ____ (No) 60 Councilwoman Lisa C. Davis ____ (Yes) ____ (No) 61 Councilman Rodney Harris ____ (Yes) ____ (No) 62 Councilman Erhabor Ighodaro, Ph.D. ____ (Yes) ____ (No) 63 64 34 of 217 18605 NW 27th Avenue Miami Gardens, Florida 33056 City of Miami Gardens Agenda Cover Memo Council Meeting Date: March 23, 2016 Item Type: (Enter X in box) Resolution Ordinance Other X Fiscal Impact: (Enter X in box) Yes No Ordinance Reading: (Enter X in box) 1st Reading 2nd Reading X Public Hearing: (Enter X in box) Yes No Yes No X Funding Source: Various Funds Advertising Requirement: (Enter X in box) Yes No X Contract/P.O. Required: (Enter X in box) Yes No RFP/RFQ/Bid #: Renewal: RFQ#12-13-008 Continuing Architectural/Engineering Services for Professional Fees $10,000-$50,000 X Strategic Plan Related (Enter X in box) Yes No Strategic Plan Priority Area: Enhance Organizational Bus. & Economic Dev Public Safety Quality of Education Qual. of Life & City Image Communication Strategic Plan Obj./Strategy: (list the specific objective/strategy this item will address) X Sponsor Name Cameron Benson, City Manager Department: Capital Improvements Short Title: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE RENEWAL OF THAT CERTAIN AGREEMENT WITH ACAI ASSOCIATES, INC., FOR ELECTRICAL, MECHANICAL AND STRUCTURAL SERVICES; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. Staff Summary: BACKGROUND Item K-8) Consent Agenda Resolution Agreement Renewal w/ AcaiAssociates, Inc. 35 of 217 18605 NW 27th Avenue Miami Gardens, Florida 33056 On November 19, 2012, staff issued Request For Qualifications (RFQ) Number 12-13-008 for Continuing Architectural/Engineering Services for Professional Fees, inviting qualified firms to provide qualifications for Architectural/Engineering Services for Professional Fees from $10,000-$50,000. A broadcast notice was sent to one thousand six hundred eighty-five vendors (1,685). Ninety-five (95) proposals were requested. The RFQ opened on December 13, 2012 and twenty-one (21) proposals were received and publicly read. On January 18, 2013, the Selection Committee ranked the firms. A Selection Committee meeting was held on January 23, 2013, to discuss the scheduling of oral presentations. The oral presentations were held on February 12, 2013 and February 13, 2013. Ten (10) firms were deemed responsive and responsible to the requirements of the RFQ. On April 10, 2013, City Council awarded Request For Qualifications (RFQ) Number 12-13-008 for Continuing Architectural/Engineering Services for Professional Fees $10,000-$50,000 to ACAI Associates, Inc. to negotiate and execute a non-exclusive continuing contract for electrical, mechanical and structural services. The initial term of the contract is for a three (3) year period, with the City’s option to renew for one year or multiple years under the same terms and conditions. CURRENT SITUATION This is the first renewal. The current contract expires April 10, 2016. Inasmuch as several projects are on-going and the City still requires said services, staff is recommending renewal of this contract. Proposed Action: It is recommended that the City Council approve the attached resolution for the first renewal of a non- exclusive continuing contract with ACAI Associates, Inc. for electrical, mechanical and structural services. Attachment: None. 36 of 217 RESOLUTION NO. 2016____ 1 2 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF 3 MIAMI GARDENS, FLORIDA, AUTHORIZING THE RENEWAL OF 4 THAT CERTAIN AGREEMENT WITH ACAI ASSOCIATES, INC., 5 FOR ELECTRICAL, MECHANICAL AND STRUCTURAL 6 SERVICES; PROVIDING FOR THE ADOPTION OF 7 REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. 8 9 WHEREAS, on November 19, 2012, staff issued Request For Qualifications 10 (“RFQ”) Number 12-13-008 for Continuing Architectural/Engineering Services for 11 Professional Fees, inviting qualified firms to provide qualifications for 12 Architectural/Engineering Services for Professional Fees from $10,000-$50,000, and 13 WHEREAS, on April 10, 2013, City Council awarded RFQ Number 12-13-008 for 14 Continuing Architectural/Engineering Services for Professional Fees $10,000-$50,000 15 to ACAI Associates, Inc., and 16 WHEREAS, the initial term of the contract is for a three (3) year period, with the 17 City’s option to renew for one year or multiple years under the same terms, and 18 WHEREAS, this is the first renewal, the current contract expires April 10, 2016, 19 and several projects are on-going and the City still requires engineering and planning 20 services, and 21 WHEREAS, staff is recommending that the City Council approve the attached 22 Resolution for the first renewal of a non-exclusive continuing contract with ACAI 23 Associates, Inc., for electrical, mechanical and structural services, 24 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY 25 OF MIAMI GARDENS, FLORIDA AS FOLLOWS: 26 Section 1: ADOPTION OF REPRESENTATIONS: The foregoing Whereas 27 paragraphs are hereby ratified and confirmed as being true, and the same are hereby 28 made a specific part of this Resolution. 29 37 of 217 2 Section 2: AUTHORIZATION: The City Council of the City of Miami Gardens 30 hereby authorizes the renewal of that certain Agreement with ACAI Associates, Inc., for 31 electrical, mechanical and structural services. 32 Section 3: EFFECTIVE DATE: This Resolution shall take effect immediately 33 upon its final passage. 34 PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MIAMI 35 GARDENS AT ITS REGULAR MEETING HELD ON ____________, 2016. 36 37 ___________________________________ 38 OLIVER GILBERT, III, MAYOR 39 40 41 ATTEST: 42 43 44 __________________________________ 45 RONETTA TAYLOR, MMC, CITY CLERK 46 47 48 PREPARED BY: SONJA KNIGHTON DICKENS, CITY ATTORNEY 49 50 SPONSORED BY: CAMERON D. BENSON, CITY MANAGER 51 52 Moved by: __________________ 53 54 VOTE: _________ 55 56 Mayor Oliver Gilbert , III ____ (Yes) ____ (No) 57 Vice Mayor Felicia Robinson ____ (Yes) ____ (No) 58 Councilwoman Lillie Q. Odom ____ (Yes) ____ (No) 59 Councilman David Williams Jr ____ (Yes) ____ (No) 60 Councilwoman Lisa C. Davis ____ (Yes) ____ (No) 61 Councilman Rodney Harris ____ (Yes) ____ (No) 62 Councilman Erhabor Ighodaro, Ph.D. ____ (Yes) ____ (No) 63 64 38 of 217 18605 NW 27th Avenue Miami Gardens, Florida 33056 City of Miami Gardens Agenda Cover Memo Council Meeting Date: March 23, 2016 Item Type: (Enter X in box) Resolution Ordinance Other X Fiscal Impact: (Enter X in box) Yes No Ordinance Reading: (Enter X in box) 1st Reading 2nd Reading X Public Hearing: (Enter X in box) Yes No Yes No X Funding Source: Various Funds Advertising Requirement: (Enter X in box) Yes No X Contract/P.O. Required: (Enter X in box) Yes No RFP/RFQ/Bid #: Renewal: RFQ#12-13-008 Continuing Architectural/Engineering Services for Professional Fees $10,000-$50,000 X Strategic Plan Related (Enter X in box) Yes No Strategic Plan Priority Area: Enhance Organizational Bus. & Economic Dev Public Safety Quality of Education Qual. of Life & City Image Communication Strategic Plan Obj./Strategy: (list the specific objective/strategy this item will address) X Sponsor Name Cameron Benson, City Manager Department: Capital Improvements Short Title: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE RENEWAL OF THAT CERTAIN AGREEMENT WITH FLORIDA TRANSPORTATION ENGINEERING INC., FOR PLANNING SERVICES; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. Staff Summary: BACKGROUND Item K-9) Consent Agenda Resolution Agreement Renewal w/ Florida Transportation Engineering Inc. 39 of 217 18605 NW 27th Avenue Miami Gardens, Florida 33056 On November 19, 2012, staff issued Request For Qualifications (RFQ) Number 12-13-008 for Continuing Architectural/Engineering Services for Professional Fees, inviting qualified firms to provide qualifications for Architectural/Engineering Services for Professional Fees from $10,000-$50,000. A broadcast notice was sent to one thousand six hundred eighty-five vendors (1,685). Ninety-five (95) proposals were requested. The RFQ opened on December 13, 2012 and twenty-one (21) proposals were received and publicly read. On January 18, 2013, the Selection Committee ranked the firms. A Selection Committee meeting was held on January 23, 2013, to discuss the scheduling of oral presentations. The oral presentations were held on February 12, 2013 and February 13, 2013. Ten (10) firms were deemed responsive and responsible to the requirements of the RFQ. On April 10, 2013, City Council awarded Request For Qualifications (RFQ) Number 12-13-008 for Continuing Architectural/Engineering Services for Professional Fees $10,000-$50,000 to Florida Transportation Engineering Inc., to negotiate and execute a non-exclusive continuing contract for planning services. The initial term of the contract is for a three (3) year period, with the City’s option to renew for one year or multiple years under the same terms and conditions. CURRENT SITUATION This is the first renewal. The current contract expires April 10, 2016. Inasmuch as several projects are on-going and the City still requires architectural, engineering and planning services, staff is recommending renewal of this agreement. Proposed Action: It is recommended that the City Council approve the attached resolution for the first renewal of a non- exclusive continuing contract with Florida Transportation Engineering Inc., for planning services. Attachment: None. 40 of 217 RESOLUTION NO. 2016____ 1 2 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF 3 MIAMI GARDENS, FLORIDA, AUTHORIZING THE RENEWAL OF 4 THAT CERTAIN AGREEMENT WITH FLORIDA 5 TRANSPORTATION ENGINEERING INC., FOR PLANNING 6 SERVICES; PROVIDING FOR THE ADOPTION OF 7 REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. 89 WHEREAS, on November 19, 2012, staff issued Request For Qualifications 10 (“RFQ”) Number 12-13-008 for Continuing Architectural/Engineering Services for 11 Professional Fees, inviting qualified firms to provide qualifications for 12 Architectural/Engineering Services for Professional Fees from $10,000-$50,000, and 13 WHEREAS, on April 10, 2013, City Council awarded RFQ Number 12-13-008 for 14 Continuing Architectural/Engineering Services for Professional Fees $10,000-$50,000 15 to Florida Transportation Engineering Inc., and 16 WHEREAS, the initial term of the contract is for a three (3) year period, with the 17 City’s option to renew for one year or multiple years under the same terms, and 18 WHEREAS, this is the first renewal, the current contract expires April 10, 2016, 19 and several projects are on-going and the City still requires engineering and planning 20 services, and 21 WHEREAS, staff is recommending that the City Council approve the attached 22 Resolution for the first renewal of a non-exclusive continuing contract with Florida 23 Transportation Engineering Inc., for planning services, 24 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY 25 OF MIAMI GARDENS, FLORIDA AS FOLLOWS: 26 Section 1: ADOPTION OF REPRESENTATIONS: The foregoing Whereas 27 paragraphs are hereby ratified and confirmed as being true, and the same are hereby 28 made a specific part of this Resolution. 29 41 of 217 2 Section 2: AUTHORIZATION: The City Council of the City of Miami Gardens 30 hereby authorizes the renewal of that certain Agreement with Florida Transportation 31 Engineering Inc., for planning services. 32 Section 3: EFFECTIVE DATE: This Resolution shall take effect immediately 33 upon its final passage. 34 PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MIAMI 35 GARDENS AT ITS REGULAR MEETING HELD ON ____________, 2016. 36 37 ___________________________________ 38 OLIVER GILBERT, III, MAYOR 39 40 41 ATTEST: 42 43 44 __________________________________ 45 RONETTA TAYLOR, MMC, CITY CLERK 46 47 48 PREPARED BY: SONJA KNIGHTON DICKENS, CITY ATTORNEY 49 50 SPONSORED BY: CAMERON D. BENSON, CITY MANAGER 51 52 Moved by: __________________ 53 54 VOTE: _________ 55 56 Mayor Oliver Gilbert , III ____ (Yes) ____ (No) 57 Vice Mayor Felicia Robinson ____ (Yes) ____ (No) 58 Councilwoman Lillie Q. Odom ____ (Yes) ____ (No) 59 Councilman David Williams Jr ____ (Yes) ____ (No) 60 Councilwoman Lisa C. Davis ____ (Yes) ____ (No) 61 Councilman Rodney Harris ____ (Yes) ____ (No) 62 Councilman Erhabor Ighodaro, Ph.D. ____ (Yes) ____ (No) 63 64 42 of 217 18605 NW 27th Avenue Miami Gardens, Florida 33056 City of Miami Gardens Agenda Cover Memo Council Meeting Date: March 23, 2016 Item Type: (Enter X in box) Resolution Ordinance Other X Fiscal Impact: (Enter X in box) Yes No Ordinance Reading: (Enter X in box) 1st Reading 2nd Reading X Public Hearing: (Enter X in box) Yes No Yes No X Funding Source: Various Funds Advertising Requirement: (Enter X in box) Yes No X Contract/P.O. Required: (Enter X in box) Yes No RFP/RFQ/Bid #: Renewal: RFQ#12-13-008 Continuing Architectural/Engineering Services for Professional Fees $10,000-$50,000 X Strategic Plan Related (Enter X in box) Yes No Strategic Plan Priority Area: Enhance Organizational Bus. & Economic Dev Public Safety Quality of Education Qual. of Life & City Image Communication Strategic Plan Obj./Strategy: (list the specific objective/strategy this item will address) X Sponsor Name Cameron Benson, City Manager Department: Capital Improvements Short Title: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE RENEWAL OF THAT CERTAIN AGREEMENT WITH CPZ ARCHITECTS, INC., FOR ARCHITECTURAL, LANDSCAPE ARCHITECT, ELECTRICAL, STRUCTURAL AND CONSTRUCTION ENGINEERING SERVICES; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. Staff Summary: BACKGROUND Item K-10) Consent Agenda Resolution Agreement Renewal w/ CPZ Architects, Inc. 43 of 217 18605 NW 27th Avenue Miami Gardens, Florida 33056 On November 19, 2012, City staff issued Request For Qualifications (RFQ) Number 12-13-008 for Continuing Architectural/Engineering Services for Professional Fees, inviting qualified firms to provide qualifications for Architectural/Engineering Services for Professional Fees from $10,000-$50,000. A broadcast notice was sent to one thousand six hundred eighty-five vendors (1,685). Ninety-five (95) proposals were requested. The RFQ opened on December 13, 2012 and twenty-one (21) proposals were received and publicly read. On January 18, 2013, the Selection Committee ranked the firms. A Selection Committee meeting was held on January 23, 2013, to discuss the scheduling of oral presentations. The oral presentations were held on February 12, 2013 and February 13, 2013. Ten (10) firms were deemed responsive and responsible to the requirements of the RFQ. On April 10, 2013, City Council awarded Request For Qualifications (RFQ) Number 12-13-008 for Continuing Architectural/Engineering Services for Professional Fees $10,000-$50,000 to CPZ Architects, Inc., to negotiate and execute a non-exclusive continuing contract for architectural, landscape architect, electrical, structural and construction engineering services. The initial term of the contract is for a three (3) year period, with the City’s option to renew for one year or multiple years under the same terms and conditions. CURRENT SITUATION This is the first renewal. The current contract expires April 10, 2016. Inasmuch as several projects are on-going and the City still requires architectural, engineering and planning services, staff is recommending renewal of this contract. Proposed Action: It is recommended that the City Council approve the attached resolution for the first renewal of a non- exclusive continuing contract with CPZ Architects, Inc., for architectural, landscape architect, electrical, structural and construction engineering services. Attachment: None. 44 of 217 RESOLUTION NO. 2016____ 1 2 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF 3 MIAMI GARDENS, FLORIDA, AUTHORIZING THE RENEWAL OF 4 THAT CERTAIN AGREEMENT WITH CPZ ARCHITECTS, INC., 5 FOR ARCHITECTURAL, LANDSCAPE ARCHITECT, 6 ELECTRICAL, STRUCTURAL AND CONSTRUCTION 7 ENGINEERING SERVICES; PROVIDING FOR THE ADOPTION 8 OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE 9 DATE. 10 11 WHEREAS, on November 19, 2012, staff issued Request For Qualifications 12 (“RFQ”) Number 12-13-008 for Continuing Architectural/Engineering Services for 13 Professional Fees, inviting qualified firms to provide qualifications for 14 Architectural/Engineering Services for Professional Fees from $10,000-$50,000, and 15 WHEREAS, on April 10, 2013, City Council awarded RFQ Number 12-13-008 for 16 Continuing Architectural/Engineering Services for Professional Fees $10,000-$50,000 17 to CPZ Architects, Inc., and 18 WHEREAS, the initial term of the contract is for a three (3) year period, with the 19 City’s option to renew for one year or multiple years under the same terms, and 20 WHEREAS, this is the first renewal, the current contract expires April 10, 2016, 21 and several projects are on-going and the City still requires engineering and planning 22 services, and 23 WHEREAS, staff is recommending that the City Council approve the attached 24 Resolution for the first renewal of a non-exclusive continuing contract with CPZ 25 Architects, Inc., for architectural, landscape architect, electrical, structural and 26 construction engineering services, for architectural services, 27 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY 28 OF MIAMI GARDENS, FLORIDA AS FOLLOWS: 29 45 of 217 2 Section 1: ADOPTION OF REPRESENTATIONS: The foregoing Whereas 30 paragraphs are hereby ratified and confirmed as being true, and the same are hereby 31 made a specific part of this Resolution. 32 Section 2: AUTHORIZATION: The City Council of the City of Miami Gardens 33 hereby authorizes the renewal of that certain Agreement with CPZ Architects, Inc., for 34 architectural, landscape architect, electrical, structural and construction engineering 35 services. 36 Section 3: EFFECTIVE DATE: This Resolution shall take effect immediately 37 upon its final passage. 38 PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MIAMI 39 GARDENS AT ITS REGULAR MEETING HELD ON ____________, 2016. 40 41 ___________________________________ 42 OLIVER GILBERT, III, MAYOR 43 44 45 ATTEST: 46 47 48 __________________________________ 49 RONETTA TAYLOR, MMC, CITY CLERK 50 51 52 PREPARED BY: SONJA KNIGHTON DICKENS, CITY ATTORNEY 53 54 SPONSORED BY: CAMERON D. BENSON, CITY MANAGER 55 56 Moved by: __________________ 57 58 VOTE: _________ 59 60 Mayor Oliver Gilbert , III ____ (Yes) ____ (No) 61 Vice Mayor Felicia Robinson ____ (Yes) ____ (No) 62 Councilwoman Lillie Q. Odom ____ (Yes) ____ (No) 63 Councilman David Williams Jr ____ (Yes) ____ (No) 64 Councilwoman Lisa C. Davis ____ (Yes) ____ (No) 65 46 of 217 3 Councilman Rodney Harris ____ (Yes) ____ (No) 66 Councilman Erhabor Ighodaro, Ph.D. ____ (Yes) ____ (No) 67 68 47 of 217 18605 NW 27th Avenue Miami Gardens, Florida 33056 City of Miami Gardens Agenda Cover Memo Council Meeting Date: March 23, 2016 Item Type: (Enter X in box) Resolution Ordinance Other X Fiscal Impact: (Enter X in box) Yes No Ordinance Reading: (Enter X in box) 1st Reading 2nd Reading X Public Hearing: (Enter X in box) Yes No Yes No X Funding Source: Various Funds Advertising Requirement: (Enter X in box) Yes No X Contract/P.O. Required: (Enter X in box) Yes No RFP/RFQ/Bid #: Renewal: RFQ#12-13-008 Continuing Architectural/Engineering Services for Professional Fees $10,000-$50,000 X Strategic Plan Related (Enter X in box) Yes No Strategic Plan Priority Area: Enhance Organizational Bus. & Economic Dev Public Safety Quality of Education Qual. of Life & City Image Communication Strategic Plan Obj./Strategy: (list the specific objective/strategy this item will address) X Sponsor Name Cameron Benson, City Manager Department: Capital Improvements Short Title: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE RENEWAL OF THAT CERTAIN AGREEMENT WITH CHEN MOORE & ASSOCIATES FOR GIS AND SURVEY SERVICES; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. Staff Summary: BACKGROUND Item K-11) Consent Agenda Resolution Agreement Renewal w/ Chen Moore& Associates 48 of 217 18605 NW 27th Avenue Miami Gardens, Florida 33056 On November 19, 2012, staff issued Request For Qualifications (RFQ) Number 12-13-008 for Continuing Architectural/Engineering Services for Professional Fees, inviting qualified firms to provide qualifications for Architectural/Engineering Services for Professional Fees from $10,000-$50,000. A broadcast notice was sent to one thousand six hundred eighty-five vendors (1,685). Ninety-five (95) proposals were requested. The RFQ opened on December 13, 2012 and twenty-one (21) proposals were received and publicly read. On January 18, 2013, the Selection Committee ranked the firms. A Selection Committee meeting was held on January 23, 2013, to discuss the scheduling of oral presentations. The oral presentations were held on February 12, 2013 and February 13, 2013. Ten (10) firms were deemed responsive and responsible to the requirements of the RFQ. On April 10, 2013, City Council awarded Request For Qualifications (RFQ) Number 12-13-008 for Continuing Architectural/Engineering Services for Professional Fees $10,000-$50,000 to Chen Moore & Associates to negotiate and execute a non-exclusive continuing contract for GIS and survey services. The initial term of the contract is for a three (3) year period, with the City’s option to renew for one year or multiple years under the same terms and conditions. CURRENT SITUATION This is the first renewal. The current contract expires April 10, 2016. Inasmuch as several projects are on-going and the City still requires engineering and planning services, staff is recommending renewal of this contract. Proposed Action: It is recommended that the City Council approve the attached resolution for the first renewal of a non- exclusive continuing contract with Chen Moore & Associates for GIS and survey services. Attachment: None. 49 of 217 RESOLUTION NO. 2016____ 1 2 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF 3 MIAMI GARDENS, FLORIDA, AUTHORIZING THE RENEWAL OF 4 THAT CERTAIN AGREEMENT WITH CHEN MOORE & 5 ASSOCIATES FOR GIS AND SURVEY SERVICES; PROVIDING 6 FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING 7 FOR AN EFFECTIVE DATE. 8 9 WHEREAS, on November 19, 2012, staff issued Request For Qualifications 10 (“RFQ”) Number 12-13-008 for Continuing Architectural/Engineering Services for 11 Professional Fees, inviting qualified firms to provide qualifications for 12 Architectural/Engineering Services for Professional Fees from $10,000-$50,000, and 13 WHEREAS, on April 10, 2013, City Council awarded RFQ Number 12-13-008 for 14 Continuing Architectural/Engineering Services for Professional Fees $10,000-$50,000 15 to Chen Moore & Associates, and 16 WHEREAS, the initial term of the contract is for a three (3) year period, with the 17 City’s option to renew for one year or multiple years under the same terms, and 18 WHEREAS, this is the first renewal, the current contract expires April 10, 2016, 19 and several projects are on-going and the City still requires engineering and planning 20 services, and 21 WHEREAS, staff is recommending that the City Council approve the attached 22 Resolution for the first renewal of a non-exclusive continuing contract with Chen Moore 23 & Associates for GIS and survey services, 24 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY 25 OF MIAMI GARDENS, FLORIDA AS FOLLOWS: 26 Section 1: ADOPTION OF REPRESENTATIONS: The foregoing Whereas 27 paragraphs are hereby ratified and confirmed as being true, and the same are hereby 28 made a specific part of this Resolution. 29 50 of 217 2 Section 2: AUTHORIZATION: The City Council of the City of Miami Gardens 30 hereby authorizes the renewal of that certain Agreement with Chen Moore & Associates 31 for GIS and survey services. 32 Section 3: EFFECTIVE DATE: This Resolution shall take effect immediately 33 upon its final passage. 34 PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MIAMI 35 GARDENS AT ITS REGULAR MEETING HELD ON ____________, 2016. 36 37 ___________________________________ 38 OLIVER GILBERT, III, MAYOR 39 40 41 ATTEST: 42 43 44 __________________________________ 45 RONETTA TAYLOR, MMC, CITY CLERK 46 47 48 PREPARED BY: SONJA KNIGHTON DICKENS, CITY ATTORNEY 49 50 SPONSORED BY: CAMERON D. BENSON, CITY MANAGER 51 52 Moved by: __________________ 53 54 VOTE: _________ 55 56 Mayor Oliver Gilbert , III ____ (Yes) ____ (No) 57 Vice Mayor Felicia Robinson ____ (Yes) ____ (No) 58 Councilwoman Lillie Q. Odom ____ (Yes) ____ (No) 59 Councilman David Williams Jr ____ (Yes) ____ (No) 60 Councilwoman Lisa C. Davis ____ (Yes) ____ (No) 61 Councilman Rodney Harris ____ (Yes) ____ (No) 62 Councilman Erhabor Ighodaro, Ph.D. ____ (Yes) ____ (No) 63 64 51 of 217 18605 NW 27th Avenue Miami Gardens, Florida 33056 City of Miami Gardens Agenda Cover Memo Council Meeting Date: March 23, 2016 Item Type: Resolution Ordinance Other X Fiscal Impact: Yes No Ordinance Reading: 1st Reading 2nd Reading X Public Hearing: Yes No Yes No X Funding Source: City of Miami Gardens General Obligation Bond Advertising Requirement: Yes No X Contract/P.O. Required: Yes No RFP/RFQ/Bid #: X Strategic Plan Related: Yes No Strategic Plan Priority Area: Enhance Organizational Bus. & Economic Dev Public Safety Quality of Education Qual. of Life & City Image X Communication Strategic Plan Obj./Strategy: (list the specific objective/strategy this item will address) Qual. Of Life & City Image X Sponsor Name: Cameron Benson, City Manager Department: Office of the City Manager Short Title: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE CITY MANAGER TO ISSUE PURCHASE ORDERS TO MUSCO SPORTS LIGHTING, LLC, IN AN AMOUNT NOT TO EXCEED ONE HUNDRED SIXTY ONE THOUSAND, THREE HUNDRED AND FIFTY DOLLARS ($161,350.00) FOR SPORTS LIGHTING AND CONTROLS FOR THE BASKETBALL AND TENNIS COURTS AT BUCCANEER PARK, BY RELYING ON CLAY COUNTY RFP# 13/14-8; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. Staff Summary: Background: Item K-12) Consent Agenda Resolution P.O./ Musco Sports Lighting, LLC. 52 of 217 18605 NW 27th Avenue Miami Gardens, Florida 33056 In April 2014, City of Miami Gardens residents approved a $60 million General Obligation bond referendum for park improvements and crime prevention, including purchasing and installing crime prevention equipment, providing facilities for expanding community activities in parks, and renovating, constructing and purchasing parks facilities and land. On May 28, 2014, Council adopted Ordinance No. 2014-09-320, authorizing the borrowing of sixty million dollars ($60,000,000); authorizing the issuance of City of Miami Gardens General Obligation Bonds to pay costs of remodeling, reconstructing, constructing, reconfiguring, retrofitting, furnishing and equipping City parks and parks facilities, purchasing crime prevention equipment for law enforcement assistance via electronic means, providing facilities for expanding community activities in parks, and renovating, constructing and purchasing parks facilities and land for new or expanded parks. The City Council initially approved the Bond Implementation Plan (BIP) at the February 25, 2015 Council meeting. The last amendment to the BIP was approved at the December 9, 2015 Council meeting. The BIP outlines various park and public safety improvement projects including the purchase and installation of sports lighting. The purchase and installation of Musco Sports Lighting and controls at Buccaneer Park is a companion item to the resolution awarding a bid to Recreational Design & Construction, Inc., for Buccaneer Park Improvements in response to RFP 15-16-014. Proposed Action: It is recommended that the City Council approve the issuance of a purchase order to Musco Sports Lighting, LLC. in the amount of $161,350.00 for the purchase and installation of Musco Sports Lighting and controls for the basketball and tennis courts at Buccaneer Park. The City of Miami Gardens will piggyback the Clay County bid for the purchase and installation of Musco Sports Lighting and controls in accordance with Clay County Sports Lighting Contract RFP # 13/14-8 for Various Equipment and Amenities for Parks and Playgrounds. Attachments Attachments: A- Copy of Clay County Contract B- Bond Implementation Plan (BIP) Narrative 53 of 217 RESOLUTION NO. 2016____ 1 2 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF 3 MIAMI GARDENS, FLORIDA, AUTHORIZING THE CITY 4 MANAGER TO ISSUE PURCHASE ORDERS TO MUSCO 5 SPORTS LIGHTING, LLC, IN AN AMOUNT NOT TO EXCEED 6 ONE HUNDRED SIXTY ONE THOUSAND, THREE HUNDRED 7 AND FIFTY DOLLARS ($161,350.00) FOR SPORTS LIGHTING 8 AND CONTROLS FOR THE BASKETBALL AND TENNIS 9 COURTS AT BUCCANEER PARK, BY RELYING ON CLAY 10 COUNTY RFP# 13/14-8; PROVIDING FOR THE ADOPTION OF 11 REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. 12 13 WHEREAS, in April 2014, City of Miami Gardens residents approved a $60 14 million General Obligation bond referendum for park improvements and crime 15 prevention, including purchasing and installing crime prevention equipment, providing 16 facilities for expanding community activities in parks, and renovating, constructing and 17 purchasing parks facilities and land, and 18 WHEREAS, the City Council initially approved a Bond Implementation Plan 19 (BIP) which outlines various park and public safety improvement projects including the 20 purchase and installation of playgrounds, and 21 WHEREAS, the City of Miami Gardens intends to rely upon Clay County RFP # 22 13/14-8 for the purchase and installation of Musco Sports Lighting and controls at the 23 basketball and tennis courts at Buccaneer Park, 24 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY 25 OF MIAMI GARDENS, FLORIDA AS FOLLOWS: 26 Section 1: ADOPTION OF REPRESENTATIONS: The foregoing Whereas 27 paragraphs are hereby ratified and confirmed as being true, and the same are hereby 28 made a specific part of this Resolution. 29 Section 2: AUTHORIZATION: The City Council of the City of Miami Gardens 30 hereby authorizes the City Manager to issue purchase orders to Musco Sports Lighting, 31 54 of 217 2 LLC, in an amount not to exceed one hundred sixty one thousand, three hundred and 32 fifty dollars ($161,350.00) for sports lighting and controls for the basketball and tennis 33 courts at Buccaneer Park, by relying on Clay County RFP# 13/14-8. 34 Section 3: EFFECTIVE DATE: This Resolution shall take effect immediately 35 upon its final passage. 36 PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MIAMI 37 GARDENS AT ITS REGULAR MEETING HELD ON ____________, 2016. 38 39 ___________________________________ 40 OLIVER GILBERT, III, MAYOR 41 42 43 44 ATTEST: 45 46 47 __________________________________ 48 RONETTA TAYLOR, MMC, CITY CLERK 49 50 51 PREPARED BY: SONJA KNIGHTON DICKENS, CITY ATTORNEY 52 53 54 SPONSORED BY: 55 56 Moved by: __________________ 57 58 VOTE: _________ 59 60 Mayor Oliver Gilbert , III ____ (Yes) ____ (No) 61 Vice Mayor Felicia Robinson ____ (Yes) ____ (No) 62 Councilwoman Lillie Q. Odom ____ (Yes) ____ (No) 63 Councilman David Williams Jr ____ (Yes) ____ (No) 64 Councilwoman Lisa C. Davis ____ (Yes) ____ (No) 65 Councilman Rodney Harris ____ (Yes) ____ (No) 66 Councilman Erhabor Ighodaro, Ph.D. ____ (Yes) ____ (No) 67 68 55 of 217 Musco Sports Lighting, LLC  2009, 2013 M-1290-enUS-5 1 Buccaneer Park Miami Garden, FL Date: February 18, 2016 To: City of Miami Gardens Quotation Price - Turnkey Installation and Materials Musco’s Light Structure Green™ lighting system as described below and delivered to the job site $161,350.00  Includes the deeper trench between 4' - 5' Equipment Description Light Structure Green™ System delivered to your site in Five Easy Pieces™  Pre-cast concrete bases  Galvanized steel poles  Electrical component enclosures  Pole length wire harness  Factory-aimed and assembled luminaires Also Includes:  Energy savings of more than 50% over a standard lighting system  50% less spill and glare light than Musco’s prior industry leading technology  Musco Constant 25™ product assurance and warranty program that eliminates 100% of your maintenance costs for 25 years, including labor and materials  Guaranteed constant light level for 25 years  5 group re-lamp at the end of the lamps’ rated life, 5000 hours  Control Link® Control & Monitoring System for flexible control and solid management of your lighting system  Lighting Contactors sized for existing Voltage/ Phase Clay County Sports Lighting Contract RFP #13/14-8 Field Description Quantity Pricing Per Clay County Extended Price (Sect I) Tennis - 2 Courts 1 $48,500.00 $48,500.00 (Sect II A) Add for the Wind Speed of 175 MPH 20% $9,700.00 $9,700.00 (Sect I) Basketball - 2 Courts 1 $35,700.00 $35,700.00 (Sect II A) Add for the Wind Speed of 175 MPH 20% $7,140.00 $7,140.00 (Sect III A) Pole Installation - 40' Pole 6 $3,600.00 $21,600.00 (Sect IV C) Installation of Contactor Cabinets 72" 1 $7,500.00 $7,500.00 (Sect III C) Removal of Existing Concrete Poles 8 $4,000.00 $32,000.00 (Sect IV B 3) Electrical Wiring 2325 Feet $10.00 $23,250.00 (Sect V B 1) Structural Engineering - assumed soils 1 $1,150.00 $1,150.00 Deducts: Design Parameters -$25,190.00 Total $161,350.00 Sales tax, permitting fees, and bonding are not included as part of this quote. Quote 56 of 217 Musco Sports Lighting, LLC  2009, 2013 M-1290-enUS-5 2 Pricing furnished is effective for 60 days unless otherwise noted and is considered confidential. Divulging technical or pricing information to competitive vendors will result in removal from the bid list. Payment Terms Net 30 days. Late payment will be subject to service charges of 1 ½% per month (18% APR). Musco will make every effort to coordinate shipment so that delivery corresponds with the customer’s payment schedule. We will expect payment within the terms described above unless there is a written statement from Musco’s corporate headquarters stating the acceptance of different terms. Delivery to the job site from the time of order, submittal approval, and confirmation of order details including voltage and phase, pole locations is approximately 30-45 days. Due to the built-in custom light control per luminaire, pole locations need to be confirmed prior to production. Changes to pole locations after the product is sent to production could result in additional charges. Notes Quote is based on:  Shipment of entire project together to one location  (2) Basketball Courts and (2) Tennis Courts  Structural code and wind speed = 2014 FL Building Code, 175 MPH Exposure C.  Confirmation of pole locations prior to production Scope of work includes: Owner Responsibilities: 1. Provide total access to the site and pole locations for construction. Equipment must be able to move from location to location on standard rubber tires – no towing required. 2. Survey in pole locations and aiming points (one per field) for sighting in lighting cross-arms. Final grade elevations will also need to be marked if necessary. 3. Remove any trees, limbs, shrubs, etc. for total access to pole locations. 4. Removal, replacement, and repair of all fencing necessary for construction. 5. Repair and replacement of any field turf, asphalt, curbs, and concrete inadvertently damaged during installation. 6. Provide soil boring report as required. 7. Provide area on site for disposal of spoils from foundation excavation. 8. Locate and mark existing underground utilities not covered by “One Call” and irrigation systems including sprinkler heads prior to excavation. Musco or Subcontractor will not be responsible for repairs to unmarked utilities. 9. Pay for any power company fees and requirements. (If necessary). 10. Additional charges will apply for foundation excavation and construction in non-standard soils (rock, caliche, high water table, collapsing holes, alluvial soils, etc.). Standard soils are defined as Class 5 soils in the 2014 edition of the Florida Building Code and can be excavated using standard earth auguring equipment. 11. Provide a source of water such as a fire hydrant or 2” water line for foundation excavation. Pay for any and all fees associated with the water access and usage. 12. Provide primary transformer to within 150 feet of site. 13. Pay for any and all permitting fees. Musco Responsibilities / Musco Subcontractor Responsibilities: 1. Provide required poles, fixtures, foundations, and associated designs. 2. Provide structural design for poles and foundations, certified by a professional engineer licensed in the State of Florida. 3. Provide layout of pole locations and aiming diagram. 4. Provide light test upon completion of works once owner supplied electrical system is energized. 5. Provide Project Management assistance as needed. 6. Provide review of electrical design as provided by Electrical Contractor or Electrical Engineer. 57 of 217 Musco Sports Lighting, LLC  2009, 2013 M-1290-enUS-5 3 7. Provide materials and equipment to remove and dispose of existing lighting fixtures, electrical enclosures, transformers, etc. on (8) existing poles. This will include the recycling of lamps, aluminum reflectors, ballast and steel as necessary. 8. Provide materials and equipment to remove and dispose of (8) existing poles. 9. Provide equipment and materials to off load equipment at jobsite per scheduled delivery. 10. Provide storage containers for material, including ballast enclosures. 11. Provide adequate trash container for cardboard waste and packing debris. 12. Provide adequate security to protect Musco delivered products from theft, vandalism or damage during the installation. 13. Obtain any and all required permits. Contact Musco PRIOR to attaining permits to arrange for payment. 14. Provide electrical design by Electrical Engineer. Also provide any as-built drawings as required following the completion of the project. 15. Provide materials and equipment to install existing electrical service panels as required or necessary. This needs to be defined in the electrical design. 16. Provide materials and equipment to install all underground conduit, wiring, pull boxes, switchgear, etc. and terminate wiring as required per electrical design. Underground conduit to be buried a minimum 4' below grade. 17. Make appropriate contact to ensure utility locations have been marked prior to excavation and trenching. Repair any damage to existing utilities made during construction. 18. Provide materials and equipment to install Light Structure System foundations as specified on Layout. 19. Remove augured spoils to owner-designated location at jobsite. 20. Provide materials and equipment to assemble and install Light Structure Green fixtures and terminate all necessary wiring. 21. Provide equipment and materials to assemble and erect Light Structure System Poles. 22. Verify aiming points have been located and are correct before sighting in lighting cross-arms. 23. Provide equipment and materials to install the new Controls and Monitoring Cabinet(s) and terminate all necessary wiring. Subcontractor to commission Control Link once system is energized. 24. Keep all heavy equipment off of playing fields and surfaces whenever possible. Use due care to minimize damages when playing surface access is required. 25. Conduct system startup and additional aiming as required to provide a complete and operating sports lighting system. Thank you for considering Musco for your sports lighting needs. Please contact me with any questions. Jason Frucht Sales Representative Musco Sports Lighting, LLC Phone: 954-732-5674 E-mail: Jason.Frucht@Musco.com 58 of 217 City of Miami Gardens 18605 NW 27th Avenue Miami Gardens, FL 33056 305-914-9010 Fax 305-622-8001 Page 1 of 11 MIAMI GARDENS GENERAL OBLIGATION BOND BOND IMPLEMENTATION PLAN PROJECTS (REVISED) The following potential Capital Improvement Projects are recommended to be funded by the City of Miami Gardens General Obligation Bond (GOB). All projects are geared toward the City’s Parks and also are inclusive of the Administration’s recommendations regarding public safety improvements. A. J. King Park  Remove wooden lighting poles and replace with steel poles for new Musco sports lighting and control system for the multipurpose field and the baseball field. The replacement will reduce the power consumption by 40% and provide web based controls for the system.  Recondition the existing baseball diamond and replace backstop and dugout fencing. Install outfield fencing/netting.  Reconfigure the existing paved parking lot for easier access from the street and to be ADA compliant to include paved approaches from street.  Remove existing parking lot lighting system and install new lights for improved security and surveillance. The lighting will be controlled by the Musco sports lighting system.  Install a new large pavilion with picnic tables, grills, domestic water and electricity.  Install a perimeter fence to improve security at the park.  Install new landscaping and irrigation system in the park and the paved parking lots.  Install a Video Surveillance System with cameras monitored from the new Real Time Crime Center. Andover Park  Replace existing playground with a new playground with soft rubberized play surface and shade structure.  Resurface the existing basketball court and install new shade structure, backboards and rims.  Replace the perimeter fencing and install temporary parking with pavers in the swale area.  Install new landscaping and irrigation system in the park.  Install a Video Surveillance System with cameras monitored from the new Real Time Crime Center. Bennett Lifter Park  Replace existing playground and swings with new playground with soft rubberized play surface and shade structure. Move the playground closer to the recreation building.  Resurface existing basketball court and install new backboards and rims.  Replace sports lighting for basketball court with new Musco lighting and control system, which will reduce the power consumption by 40% and provide web based control system. 59 of 217 City of Miami Gardens 18605 NW 27th Avenue Miami Gardens, FL 33056 305-914-9010 Fax 305-622-8001 Page 2 of 11 Bennett Lifter Park (continued)  Remove the existing tennis courts and replace with a larger pavilion with a grill, electricity and domestic water.  Evaluate the expansion of existing Recreation Building.  Remodel two existing public restrooms in the Recreation Building to be ADA compliant.  Install additional paved parking north of the existing building and adapt existing lot to be ADA compliant.  Repair driveway approaches to site as needed to interface with edge of street pavement.  Install new parking lot lighting which will be controlled by the Musco system.  Add parking with pavers in the swale area along the streets.  Install new landscaping and irrigation system in the park and the paved parking lot.  Surround lift station with lush landscaping to improve park aesthetics.  Install sidewalks to the lake shore and a chain link fence.  Install a fishing dock at the edge of the lake.  Remove the existing small pavilion north of the building.  Renovate the existing pavilion south of the building and add grill, electricity and domestic water.  Install a Video Surveillance System with cameras monitored from the new Real Time Crime Center. Betty T. Ferguson Recreation Center  Convert the north and south overflow parking areas into paved parking lots and include lighting and drainage.  Upgrade the existing football field area to potentially accommodate local high school football and other specialized events.  Upgrade existing parking lot lighting.  Reduce the area designated for the burrowing owl to add to the new north parking lot.  Extend the existing walking trail to the entire perimeter of the site and include lighting and distance marker signage.  Install ventilation fans in pool area.  Evaluate and replace as necessary ventilation systems and air conditioning throughout the facility.  Replace gymnasium flooring; renovate gymnasium and other interior areas.  Install new landscaping and expand irrigation system adjacent to trail extension.  Install a Video Surveillance System with cameras monitored from the new Real Time Crime Center. Brentwood Pool  Replace the exercise equipment at the central exercise station area. Cover central exercise station area with a shade structure.  Install benches and trash receptacles near the basketball courts and the playground.  Resurface the existing parking lot and adapt it to be ADA compliant.  Renovate and resurface tennis courts. 60 of 217 City of Miami Gardens 18605 NW 27th Avenue Miami Gardens, FL 33056 305-914-9010 Fax 305-622-8001 Page 3 of 11 Brentwood Pool (continued)  Demolish the existing pool and pool house that is no longer functional. Once completed, install a new pavilion with picnic tables, grill, electricity and domestic water. Add a small water play area adjacent to the pavilion.  Install a perimeter chain link fence to improve security at the park.  Install new landscaping and irrigation system in the park.  Install a Video Surveillance System with cameras monitored from the new Real Time Crime Center. Buccaneer Park  After an analysis to determine the cost effectiveness, the existing Recreation Building will be remodeled or demolished and rebuilt.  Determine the feasibility of relocating/burying electrical cables underground.  Relocate and replace existing playground with new playground with soft rubberized play surface and shade structure.  Extend the existing walking trail. Add distance marker signage along walking trail.  Create a zero-depth splash pad with perimeter benched seating at the location of the paved skating area. Construct a restroom and shower area near the splash pad area.  Install estate fencing and plant shrubs and bushes around splash pad area.  Construct a permanent entrance area near the splash pad.  Install two new pavilions with a grill, electricity and domestic water--one adjacent to the splash pad and the other along the trail.  Resurface two existing basketball courts and install new backboards and rims.  Replace sports lighting for basketball court with new Musco lighting and controls. The replacement will reduce the power consumption by 40% and provide web based controls for the system.  Replace/Install sports lighting for tennis courts with new Musco lighting and controls.  Resurface two existing Tennis Courts and install new netting and signage. Replace existing fencing and windscreen as needed.  Install additional paved parking at the location of the existing parking lot. Remove existing parking lot lighting system and install new lights for improved security and surveillance. The lighting will be controlled by the Musco sports lighting system.  Add temporary parking with pavers in the swale area along the streets.  Install a perimeter chain link fence to improve security at the park.  Install new landscaping and irrigation system in the park and the paved parking lots.  Install a Video Surveillance System with cameras monitored from the new Real Time Crime Center. Bunche Park  Demolish the existing 40 year old recreation building. Build a new Multipurpose Gymnasium to house the City of Miami Gardens Alternative Sports Complex. The building will contain a running track on a second level above a weight room, workout 61 of 217 City of Miami Gardens 18605 NW 27th Avenue Miami Gardens, FL 33056 305-914-9010 Fax 305-622-8001 Page 4 of 11 Bunche Park (continued) room and locker rooms. The center will feature boxing, martial arts, dance and gymnastics.  Remove two of the four existing basketball courts to make room for new parking lot.  Resurface two of the existing basketball courts.  Replace existing playground with a new playground with soft rubberized play surface and shade structure.  Replace existing sod sports field with a new artificial turf sports field.  Replace the sports lighting for the football field and the basketball courts with new Musco lighting and control system on the existing concrete poles. The replacement will reduce the power consumption by 40% and provide web based controls for the system.  Install bleachers with permanent shade structures for the football field.  Repair the temporary parking in the swale area along the perimeter streets.  Renovate and add to the existing parking lot and adapt the existing lot to be ADA compliant. Remove existing parking lot lighting system and install new lights for improved security and surveillance. The lighting will be controlled by the Musco sports lighting system.  Replace the broken perimeter fencing on the south side of the park with a 6-foot vinyl covered chain link fence.  Install estate fencing along the north, east, and west perimeter of the park.  Install new landscaping and irrigation system in the park and the paved parking lots.  Install a Video Surveillance System with cameras monitored from the new Real Time Crime Center. Bunche Pool  Demolish and reconstruct the existing pool and pool house that has been unoccupied for 6 years. New pool house will be ADA compliant.  Repair and replace existing pool pumps, piping, filters and equipment.  Renovate and add to the existing parking lot and adapt existing lot to be ADA compliant. Install new lights for improved security and surveillance. The lighting will be controlled by the Musco sports lighting system.  Install new water fountain(s).  Install a perimeter fence around the site.  Extend sidewalk width to be ADA compliant.  Install new landscaping and irrigation system for the paved parking lot.  Install a Video Surveillance System with cameras monitored from the new Real Time Crime Center. 62 of 217 City of Miami Gardens 18605 NW 27th Avenue Miami Gardens, FL 33056 305-914-9010 Fax 305-622-8001 Page 5 of 11 Cloverleaf Park  Replace the existing playground with a new playground with soft rubberized play surface and shade structure.  Expand and resurface the existing half basketball court and install new backboards and rims.  Install security lighting and controls for the basketball court.  Determine the feasibility of relocating/burying electrical cables underground.  Renovate the existing building and make it ADA compliant. Assess removing or relocating the east exit door.  Add temporary parking with pavers in the swale area along the street.  Install a perimeter fence to improve security at the park.  Install new landscaping and irrigation system in the park and the paved parking lots.  Install a Video Surveillance System with cameras monitored from the new Real Time Crime Center. Lester Brown Park (Brentwood Park)  Add a second zone for the existing playground with a soft rubberized play surface and shade structure.  Remove the existing natural turf sports field and irrigation system underneath.  Install an artificial turf sports field. Reuse the existing Musco lighting system.  Install a scoreboard.  Install bleachers with permanent shade structures on both sides of the field.  Re-sod the existing practice field.  Expand the existing parking lot to the south and adapt the existing lot to be ADA compliant. Remove existing parking lot lighting system and install new lights for improved security and surveillance. The lighting will be controlled by the Musco sports lighting system.  Expand existing walking trail with lighting around the perimeter of the park. Add distance marker signage along walking trail.  Install exercise station with shade structure area funded by CMG and Miami Dolphins.  Install estate fencing at the entrance to the park and install new 6-foot vinyl covered chain link fence around the remaining perimeter.  Install new landscaping and irrigation system in the park and the paved parking lot.  Install a Video Surveillance System with cameras monitored from the new Real Time Crime Center. Miami Carol City Park  Renovate restroom building.  Resurface the four existing basketball courts and install new backboards and rims. Install a shade structure.  Remove sod from the existing game football field on the south of the park and install an artificial turf sports field. 63 of 217 City of Miami Gardens 18605 NW 27th Avenue Miami Gardens, FL 33056 305-914-9010 Fax 305-622-8001 Page 6 of 11 Miami Carol City Park (continued)  Extend the existing Musco sports lighting system to light the practice football field.  Install a scoreboard.  Recondition baseball field and replace backstop and dugout fencing.  Install lighting and distance marker signage along the existing walking trail.  Install bleachers with permanent shade structure for the football field.  Replace the existing wood pavilion with a new pavilion with picnic tables, grills, domestic water and electricity.  Install a new large pavilion with picnic tables, grills, domestic water and electricity.  Add temporary parking with pavers in the swale area along 187th Street.  Install additional paved parking north of the recreation building and adapt the existing lot to be ADA compliant. Remove existing parking lot lighting system and install new lights for improved security and surveillance. The lighting will be controlled by the Musco sports lighting system.  Install a perimeter chain link fence to improve security at the park. Install estate fencing at the entrance to the park.  Replace the existing irrigation system for the entire park.  Install a Video Surveillance System with cameras monitored from the new Real Time Crime Center. Myrtle Grove Park  Renovate the existing recreation building.  Demolish the existing pool, pool house and all of the pool equipment. Sod the area.  Evaluate rebuilding pool based on the physical condition of the existing pool, pool house and all of the pool equipment.  Replace the playground with a new playground with soft rubberized play surface and shade structure.  Replace two existing tennis courts with two new basketball courts.  Demolish existing basketball courts.  Install additional paved parking to the existing lot and adapt the lot to be ADA compliant. Remove existing parking lot lighting system and install new lights for improved security and surveillance. The lighting will be controlled by the Musco sports lighting system.  Pending relocation of the existing Parks and Recreation maintenance facility, construct a state-of-the-art gymnasium/field house to host Amateur Athletic Union (AAU) basketball events and other high-profile indoor athletic events.  Install a perimeter fence to improve security at the park.  Install new landscaping and irrigation system in the park and the paved parking lots.  Install a Video Surveillance System with cameras monitored from the new Real Time Crime Center. 64 of 217 City of Miami Gardens 18605 NW 27th Avenue Miami Gardens, FL 33056 305-914-9010 Fax 305-622-8001 Page 7 of 11 North Dade Optimist Park  Install a scoreboard for the newly completed football field.  Install bleachers on the north side of the football field and add permanent shade structure.  Remove existing baseball backstop, benches, and dugout fencing. Sod the area and extend the irrigation system.  Extend chain link fence to areas where backstop/dugout fencing was removed.  Install a Video Surveillance System with cameras monitored from the new Real Time Crime Center. Norwood Park  Replace the playground with a new playground with soft rubberized play surface and shade structure.  Demolish the existing 40 year old recreation building. Construct a new larger Recreation Building to support the afterschool and summer camp programs.  Install a perimeter fence to improve security at the park.  Install new landscaping and irrigation system in the park.  Resurface and reconfigure the existing parking lot that is shared with Norwood Pool. The new configuration shall be ADA compliant. Remove existing parking lot lighting system and install new lights for improved security and surveillance. The lighting will be controlled by the Musco sports lighting system.  Install a Video Surveillance System with cameras monitored from the new Real Time Crime Center. Norwood Pool  Inspect and report on the existing poolhouse, pool and pool equipment to determine extent of renovation and replacement.  Sand-blast and paint the existing pool. Re-tile the existing pool perimeter. Resurface the existing concrete pad around the pool.  Repair and replace existing pool pumps, piping, filters and equipment as recommended by Inspection Report above.  Renovate the existing Poolhouse and make it ADA compliant. Risco Park  Design and construct a new building for the City’s Science, Technology, Engineering and Math (STEM) Center. The STEM Center will include Science Labs, Computer Labs, and other equipment to promote the development of youth through science and technology innovations. 65 of 217 City of Miami Gardens 18605 NW 27th Avenue Miami Gardens, FL 33056 305-914-9010 Fax 305-622-8001 Page 8 of 11 Risco Park (continued)  Design and construct a connecting building for the Audio Visual and Performing Arts Center. The Center will have music production and recording studios, television studios, and a presentation room.  Construct a parking lot that is ADA compliant.  Remove and/or reposition existing lighting poles.  Install a new lighting system for the parking lot for improved security and surveillance. The lighting will be controlled by the Musco sports lighting system.  Install perimeter fencing around the site.  Install new landscaping and irrigation system in the park and the paved parking lots.  Install a Video Surveillance System with cameras monitored from the new Real Time Crime Center. Rolling Oaks Park The recently completed Rolling Oaks Pedestrian Trail offers a ¾ mile loop of newly paved pathways ideal for walking, jogging and biking and features exercise stations, lighting and benches along the way. The additional work will consist of the following:  Install a new entrance on NW 183rd Street and NW 14th Avenue with an estate fence and gate on the east and west side of the entrance. Install estate fencing around the perimeter of the park.  Install new permanent parking lot on the south side of the park near the main entrance and add additional spaces in the existing permanent parking lot on north side of the park.  Develop multipurpose sports field with artificial turf.  Install bleachers with permanent shade structures.  Install a scoreboard.  Install Musco sports lighting system to light the multipurpose field.  Construct a new recreation building and remove the trailer being used as a temporary recreation building.  Install several new pavilions of varied sizes with picnic tables, grills, domestic water and electricity along the walking trail.  Expand the existing walking trail with additional distance marker signage.  Purchase and install picnic tables and grills throughout the park.  Replace existing playground and swings and install two (2) new playgrounds with a soft rubberized play surface and shade structure (one on the north and south side of the park).  Install other family park amenities as acreage allows.  Repair and recoat four existing basketball courts.  Remodel existing public restrooms to be ADA compliant.  Install new landscaping and irrigation system in the park and paved parking lots.  Install a Video Surveillance System with cameras monitored from the new Real Time Crime Center. 66 of 217 City of Miami Gardens 18605 NW 27th Avenue Miami Gardens, FL 33056 305-914-9010 Fax 305-622-8001 Page 9 of 11 Scott Park  Expand existing recreation building.  Demolish existing Teen building.  Replace the playground with a new playground with soft rubberized play surface and shade structure.  Resurface two existing basketball courts and install new backboards and rims.  Remove the existing wood rail fencing around the perimeter of the park and install a 6- foot vinyl covered chain link fence.  Renovate the existing multipurpose field with new sod.  Recondition the existing baseball diamond and replace backstop and dugout fencing. Install outfield fencing/netting.  Replace the existing irrigation system for the entire park.  Replace the sports lighting for the multipurpose field, baseball field and basketball courts with new Musco lighting and control system. The replacement will reduce the power consumption by 40% and provide web based controls for the system.  Add temporary parking with pavers in the swale area along three of the perimeter streets, (176th Street, 15th Court & 179th Street).  Resurface parking lot.  Expand sidewalk around perimeter of the site.  Install a Video Surveillance System with cameras monitored from the new Real Time Crime Center. Senior Family Center  Demolish the existing 40 year old one story building.  Design and construct a new building to be used as the City’s Senior Family Center. The Center will include meeting rooms, a dining room and kitchen, classrooms, workout rooms, dance studio, locker rooms, indoor track and a pool.  Construct a walking trail with distance marker signage.  Install estate fencing along the perimeter to improve security at the site.  Replace the existing parking lot with a larger parking lot that is ADA compliant. Install a new lighting system for the lot.  Install new landscaping and irrigation system on the site and the paved parking lot.  Develop a botanical garden.  Install a Video Surveillance System with cameras monitored from the new Real Time Crime Center. St. Thomas University Sports Complex  Development of an outdoor tennis center and ball fields in partnership with St. Thomas University. 67 of 217 City of Miami Gardens 18605 NW 27th Avenue Miami Gardens, FL 33056 305-914-9010 Fax 305-622-8001 Page 10 of 11 West Miami Gardens/Florida Memorial University Sports Complex  Development of 4.2 acres adjacent to the Miami Dade Public Schools Jan Mann Education Center to include a soft surfaced track and multipurpose field. The sports field will host football, soccer and track activities with bleachers, a scoreboard and a Musco sports lighting system for evening events.  Install a paved parking lot and sidewalks with site lighting.  Install a perimeter fence with a security booth at the entrance into the site.  Construct a Public Restroom and equipment storage building with water fountains.  Install new landscaping and irrigation system on the site and the paved parking lot.  Install a Video Surveillance System with cameras monitored from the new Real Time Crime Center. Culinary Arts and Hospitality Institute  Design and construct a new building behind City Hall to house Culinary Arts and Hospitality Institute featuring a multipurpose banquet facility. Mobile Stage/Show-mobiles  A large and medium size mobile staging system is ideal for outdoor events, performances and speaking engagements. Sound and lighting equipment will complement each show-mobile. The Show-mobiles shall be wheelchair accessible. Automatic License Plate Recognition Systems (ALPRS)  These systems come in mobile configurations, and are installed in marked or unmarked police vehicles as portable or fixed systems. These systems can alert officers on patrol, as well as the communications center, of individuals who are traveling through the municipality in vehicles that are either stolen and can be used to facilitate the tracking of individuals who may have recently committed crimes. In addition to this function, the system’s back office application can be used to store and search vehicle license plate information for investigative purposes. Deployment Locations for Fixed ALPRS:  ALPRS at 215th Street & 2nd Ave.  ALPRS at 199th Street & 2nd Ave.  ALPRS at 183rd Street & 2nd Ave.  ALPRS at 175th Street & 2nd Ave.  ALPRS at 151st Street & 22nd Ave.  ALPRS at 183rd Street & 37th Ave.  ALPRS at 183rd Street & 47th Ave.  ALPRS at 215th Street & 27th Ave.  ALPRS at 199th Street & 27th Ave.  ALPRS at 183rd Street & 27th Ave.  ALPRS at 151st Street & 27th Ave.  Two Additional Mobile ALPRS systems (2 additional vehicles) to augment the MGPD’s single ALPRS 68 of 217 City of Miami Gardens 18605 NW 27th Avenue Miami Gardens, FL 33056 305-914-9010 Fax 305-622-8001 Page 11 of 11 Mobile Command Center Technological Upgrade  The existing Mobile Command Center is an important tool for on scene command and control at crime scenes and at natural and man-made disaster situations. The current vehicle has inadequate technology and communications equipment, and is in need of technological upgrades and retrofit, to be able to fully function as a standalone command and communications center. Real Time Crime Center  Real Time Crime Centers (RTCC) are a centralized technology center that gives field officers and detectives instant information to help identify patterns and stop emerging crime. They also provide relevant information to improve officer situational awareness, and actionable intelligence to make the City of Miami Gardens safer. Though tech tools such as Video Surveillance Cameras and ALPRS, etc. are valuable; without a RTCC to bring together the terabytes of data that are produced by the technology components, their effectiveness is diminished. ShotSpotter  The ShotSpotter gunshot recognition system is used to identify incidents within a 4.5 miles coverage area in the City. Some of the gunfire identified with ShotSpotter would go unreported without the system. Through strategic analysis, tactical responses, and deployment of dedicated personnel, the incidents of gun violence and gunfire are reduced as a result of the implementation of this technology. The lease/purchase of the ShotSpotter system will promote a high level of public safety. Nothing contained herein shall prevent the City from making deviations to this Plan based upon available resources, changes in circumstances, or the identification of additional revenues. 69 of 217 Presented to: Clay County Sports Lighting Contract RFP # 13/14-8 “Various Equipment And Amenities For Parks And Playgrounds” Green Cove Springs, Florida Submitted by: Musco Sports Lighting, LLC 2107 Stewart Road Muscatine, Iowa 52761 Phone: 563/262-4719 Toll Free: 800/756-1205 Fax: 800/374-6402 LSG Spec - Revision Level: 1 © 2005 Musco Lighting, LLC This information is provided by Musco exclusively for this project. Reproduction or distribution of the enclosed documents or information without the written permission of Musco Lighting, LLC is prohibited. 70 of 217 Clay County 2014 BID PRICING PKG.doc Created on 12/6/2013 3:00:00 PM 1 Clay County Sports Lighting Bid Sheet Manufacturer: Musco Sports Lighting, LLC. Address: 2107 Stewart Road City, State, Zip Code: Muscatine, IA 52761 Contacts: Danny Sheldon Email: danny.sheldon@musco,com Phone #: 352/665-0578 Fax #: 800/374-6402 Bob DeCouto Email: bob.decouto@musco.com Phone#: 352/243-9999 Fax #: 800/374-6402 Jason Frucht Email: jason.frucht@musco.com Phone #: 954/732-5674 Fax #: 800/374-6402 Fed. ID #: 42-1511754 Delivery: 4-6 weeks F.O.B. Destination MUSCO LIGHTING PRICING - All prices are delivered to the job site – Terms: Net 30 days upon delivery For installed packages, 25% down payment is requested. BASE BID LIGHTING EQUIPMENT DESCRIPTION LIGHT-STRUCTURE GREEN™ SYSTEM (LSG) Equipment Pricing includes: Precast Concrete Bases, Galvanized Steel Poles, Fixtures, Pole Top Luminaire Assemblies, Electrical Component Enclosures, and Wire Harnesses. WARRANTY AND GUARANTEE (LSG)* 25-Year Warranty: Manufacturer shall supply a signed warranty covering the entire system for 25 years. Warranty shall guarantee light levels; lamp replacements; system energy consumption; monitoring, maintenance and control services, spill light control, and structural integrity. Manufacturer shall maintain specifically-funded financial reserves to assure fulfillment of the warranty for the full term. Warranty may exclude fuses, storm damage, vandalism, abuse and unauthorized repairs or alterations. All warranty and maintenance agreements on all facilities except tennis/roller hockey are based upon 600 hours or less on annual usage. The tennis, roller hockey, skate park and outdoor basketball courts warranty and maintenance agreement is based upon 1000 hours or less of annual usage. If annual usage exceeds the hours noted above, an extension of the warranty/maintenance agreement will be negotiated with the manufacturer on a project by project basis. SPORTSCLUSTER GREEN™ SYSTEM (SCG) Equipment Pricing includes: Fixtures, Luminaire Assemblies, Electrical Component Enclosures, and Wire Harnesses. WARRANTY AND GUARANTEE (SCG)* 10-Year Warranty: Manufacturer shall supply a signed warranty providing all materials and labor to maintain operation of your lighting system to original design covering the entire system for 10 years from the date of shipment, or until maximum hours of coverage have accumulated, whichever comes first. Warranty may exclude fuses, storm damage, vandalism, abuse and unauthorized repairs or alterations. The Constant 10 Warranty is contingent upon site review for compatibility with Musco’s lighting system. LIGHT-PAK SYSTEM™ 71 of 217 Clay County 2014 BID PRICING PKG.doc Created on 12/6/2013 3:00:00 PM 2 Equipment Pricing includes: Luminaire Assemblies, Electrical Component Enclosures. WARRANTY AND GUARANTEE (LIGHT-PAK) 10-Year Warranty: Manufacturer shall supply a signed warranty covering the entire system, excluding fuses and lamps, for 10 years from the date of shipment. Labor shall be included for 2 years. Lamps shall be warranted for 2 years for parts, and 1 year for labor. Warranty may exclude fuses, storm damage, vandalism, abuse and unauthorized repairs or alterations. Section I - Musco Lighting Price List Note: For field sizes and pole locations not covered below, use fixture and pole adjustments found in Adders section of the bid page. Manufacturer shall provide design for actual field, plus the design of the field that most closely relates to actual field, for comparative purposes. Tennis – Standard pole locations are 6’ beyond the serving line and 3’ outside the fence. Pricing and pole sizing for tennis courts are also applicable to roller hockey and skate parks. Size Light Level LSG 130 ULT 2010 Price SCG Price 2 Ct 50 fc $48,500 $32,200 3 Ct 50 fc $62,700 $42,600 4 Ct 50 fc $83,300 $53,300 Outdoor Basketball – Standard pole locations are 15’ outside the fence on the center line . Size Light Level LSG 130 ULT 2010 Price SCG Price 1 Ct 40 fc $27,000 $20,200 2 Ct 40 fc $35,700 $25,600 Light-Pak Fixtures Light-Pak Price 8 $8,700 12 $11,300 Baseball (90’ Base path) – Standard A-pole locations are 50’ down line and 55’ off for a 90’ base path. Standard B-pole locations are 5’ beyond the outfield radius and 10’ off the foul line for a 4-pole design and are at a distance down the line of ((Foul Line + Basepath)/2x0.5) and 40’ off the foul line for a 6-pole and 8- pole design. Standard C-pole locations are 5’ beyond the outfield radius at an angle of 20 degrees from the foul line for a 6-pole design and 10 degrees from the foul line for an 8–pole design. Standard D-pole locations are 5’ beyond the outfield radius at an angle of 30 degrees from the foul line for an 8-pole design. Size Light Level LSG 130 ULT 2010 Price SCG Price 300’ 50/30 fc $134,300 $93,500 300’ 70/50 fc $201,000 $146,200 350’ 50/30 fc $156,700 $94,900 350‘ 70/50 fc $251,200 $152,100 330’/400’/330’ 50/30 fc $173,000 $114,500 330’/400’/330’ 70/50 fc $297,500 $185,200 320’/360’/320’ 50/30 fc $163,500 $105,900 320’/360’/320’ 70/50 fc $253,100 $167,900 Softball/T-Ball (60’ Base path) - Standard A-pole locations are 35’ down line and 40’ off for a 60’ base path. Standard B-pole locations are 5’ beyond the outfield radius and 10’ off the foul line for a 4-pole design and are at a distance down the line of ((Foul Line + Basepath)/2x0.5) and 40’ off the foul line for a 6-pole and 8-pole design. Standard C-pole locations are 5’ beyond the outfield radius at an angle of 20 degrees from the foul line for a 6-pole design and 10 degrees from the foul line for an 8–pole design. Standard D- pole locations are 5’ beyond the outfield radius at an angle of 30 degrees from the foul line for an 8-pole design. Size Light LSG 130 ULT 2010 Price SCG Price 72 of 217 Clay County 2014 BID PRICING PKG.doc Created on 12/6/2013 3:00:00 PM 3 Level 150’ 30 fc $51,300 $34,900 175’ 50/30 fc $61,400 $42,300 185’ 50/30 fc $65,400 $46,400 200’ 50/30 fc $68,300 $48,400 200’ 70/50 fc $115,600 $78,000 225’ 50/30 fc $87,800 $57,000 225’ 70/50 fc $106,400 $74,600 250’ 50/30 fc $93,400 $61,700 250’ 70/50 fc $141,000 $100,100 275’ 50/30 fc $106,200 $70,600 275’ 70/50 fc $160,400 $117,800 300’ 50/30 fc $117,700 $82,000 300’ 70/50 fc $182,700 $127,300 320’ 50/30 fc $135,100 $90,900 320 70/50 fc $198,100 $143,500 Soccer – Standard pole locations for a 4-pole design would be located at a distance of (Field Length/2 – ((Field Width/2 + Setback) x 0.40)) from the center line, with setbacks from the field as given above. Standard outside pole locations for a 6-pole design would be located at a distance of (Field Length/2 – ((Field Width/2 + Setback) x 0.28) from the center line, with setbacks from the field as given below. Size Light Level Set- back LSG 130 ULT 2010 Price SCG Price 330’x160’ 30 fc 30’ $78,600 $57,700 330’x160’ 50 fc $124,600 $97,900 330’x180’ 30 fc 30’ $96,400 $67,300 330’x180’ 50 fc $132,200 $102,500 330’x210’ 30 fc 30’ $99,800 $70,700 330’x210’ 50 fc $140,300 $105,800 330’x225’ 30 fc 30’ $105,800 $75,600 330’x225’ 50 fc $152,700 $114,100 360’x160’ 30 fc 30’ $93,800 $65,900 360’x160’ 50 fc $140,300 $105,800 360’x180’ 30 fc 30’ $93,800 $65,900 360’x180’ 50 fc $140,300 $105,800 360’x210’ 30 fc 30’ $105,800 $75,600 360’x210’ 50 fc $152,700 $114,100 360’x225’ 30 fc 30’ $112,300 $82,300 360’x225’ 50 fc $162,200 $123,800 360’x240’’ 30 fc 30’ $112,300 $82,300 360’x240’ 50 fc $172,300 $128,600 Football – Standard pole locations are located at the 15 yard line, with setbacks from the field as given below. Size Light Level Set-back LSG 130 ULT 2010 Price SCG Price No track 30 fc 60’ $104,300 $75,000 No track 50 fc $150,500 $112,800 No track 100 fc $299,300 $218,800 No track 30 fc 80’ $117,000 $85,700 No track 50 fc $185,900 $131,800 No track 100 fc $312,300 $235,700 No track 30 fc 100’ $133,900 $95,400 No track 50 fc $194,200 $142,700 No track 100 fc $378,300 $255,000 73 of 217 Clay County 2014 BID PRICING PKG.doc Created on 12/6/2013 3:00:00 PM 4 No track 30 fc 120’ $169,900 $114,300 No track 50 fc $251,900 $173,300 No track 100 fc $464,200 $296,500 Section II – Adders/Deducts A. The above pricing is based upon 130 ULT wind zone. For each 10 mph increase in wind zone, the equipment price will increase by 5%. B. Florida Building Code, 2010 edition with supplement for public schools will add up to 20% to the price of the job plus any applicable wind zone increase adder. C. Broward County and Miami-Dade County for HVHZ wind zone will add up to 30% to the price of the job plus any applicable wind zone increase adder. D. Purchase of additional lighting for security, special areas, or replacing lights on existing poles and non-standard field sizes or pole locations. $ 3,000 per fixture E. Control Link Retrofit Adder $7,500 per unit F. Additional Control Link Unit necessary due to additional $5,000 per unit electrical services G. Osprey Nest Platforms $3,000 each H. Adder for additional spill and glare control $3,500 per pole Section III – Labor Costs A. Pole Installation (price per pole) Pole Height LSG 130 ULT 2010 Price 40’ $3,600 50’ $3,700 60’ $4,000 70’ $4,600 80’ $5,600 90’ $6,500 100’ $8,300 110’ $13,500 B. Sub-Standard Soil Conditions – The above installation price is based upon 130 mph ULT wind zone installed in standard class 5 soils. If sub-standard soil conditions exist, it is understood that there may be additional costs associated with a sub-standard soil installation and owner agrees to 74 of 217 Clay County 2014 BID PRICING PKG.doc Created on 12/6/2013 3:00:00 PM 5 accept the additional costs. In addition, because wind zones sometimes impact pole size, there may be a 5% increase in the cost of installation for each 10 mph increase in wind zone. C. Removal of Existing Concrete Poles $4,000 per pole D. Removal of Existing Wooden Poles $1,500 per pole E. Installation of Fixtures on Existing Poles $5,200 per pole F. Installation of Control Link Retrofit $1,800 per unit Section IV – Electrical Costs A. Service Options Option A – 200 Amp Service (Section IV, A, 1) $11,000 each Option B – 400 Amp Service (Section IV, A, 1) $18,500 each Option C – 600 Amp Service(Section IV, A, 1) $22,500 each Option D – 800 Amp Service(Section IV, A, 1) $25,000 each B. Conduit, Pull Boxes and Conductors 1. Wiring from Panel to Contactors a. Connect wiring from one 3 pole, 30 amp breaker to one 3 pole, 30 amp contactor using 3-#6 conductors, max distance of 10 feet $ 90 each b. Connect wiring from one 3 pole, 60 amp breaker to one 3 pole, 60 amp contactor using 3-#4 conductors, max distance of 10 feet $100 each 2. Wiring from Contactors to Poles a. 2 ½” PVC with (4) 3/0 $ 35 per foot b. 4” PVC with (4) 500mcm $ 65 per foot c. (2) 4” PVC with (4) 300mcm $ 85 per foot d. 2” PVC with (4) #1 THWN conductors $ 25 per foot 3. Copper Conductors in PVC Conduit pricing is based on a 500' maximum distance. After 500’ the per foot pricing will apply. 4. Pull Boxes a. Brooks 38T pull box with 8” x 8” x 6” PVC box $ 500 each Inside b. Connect 4-#1 conductors from pull box to sports lighting pole, maximum distance of 10 feet $ 110 each C. Installation of Contactor Cabinets a. 48” Cabinet $5,000 each b. 72” Cabinet $7,500 each D. Lightning Protection 1. Surge Arrestor – protection at remote electrical enclosure $ 1,050 each 2. Surge Arrestor – protection on line side of panel $ 8,600 each E. Pole Grounding 1. Provide and install ground rods for poles 70’ and below $750 per pole 2. Provide and install ground rods for poles 80’ and above $1,250 per pole a. #10 $4,700.00 $5.00 per foot b. #8 $5,200.00 $7.50 per foot c. #6 $5,400.00 $10.00 per foot 75 of 217 Clay County 2014 BID PRICING PKG.doc Created on 12/6/2013 3:00:00 PM 6 Section V – Engineered Plans A. Electrical Engineering Drawings, sealed by P.E. 1. Adder for 200 amp service $ 5,750 each 2. Adder for 400 amp service $ 8,625 each 3. Adder for 600 amp service $13,800 each 4. Adder for 800 amp service $23,000 each B. Structural Engineering Drawings, sealed by P.E. 1. Foundation and pole plans based on assumed soils $1,150 per project 2. Foundation and pole plans based on geotech report $2,875 per project C. Geotech report $8,625 per project D. Bonding (over $200,000) $1,785 per $100,000 E. Site survey $2,875 per project F. Project management $5,750 per project Section VI - Yearly Adjustments A. During the term of this contract, technical upgrades to these products may periodically become available and will be offered to the owner. Musco reserves the right to supply upgraded technology provided it maintains the on-field lighting performance, enhances benefits and does not exceed the prices bid when applied to a project application under the current contract provisions. B. During the term of this contract, NEW products with IMPROVED technology may become available. Musco reserves the right whether or not to offer new products to the owner based upon the application, and it is at the owner’s discretion whether or not to accept the associated, increased costs of the new, improved technology. C. During the term of this contract if the state of Florida Building Codes/Wind speeds change, Musco reserves the right to adjust pricing accordingly. I. SPORTS LIGHTING – LIGHT-STRUCTURE GREEN™ SYSTEM A. BASE BID LIGHTING EQUIPMENT The primary goals of this sports lighting specification are: 1. Life Cycle Costs: In order to reduce the operating budget, the preferred lighting system shall be energy efficient and cost effective to operate. All maintenance costs shall be eliminated, and the fields should be proactively monitored to detect fixture outages over a twenty-five (25) year life cycle. To allow for optimized use of labor resources and avoid unneeded operation of the facility, customer requires a remote on/off control system for the lighting system. 2. Environmental Light Control: It is the primary goal of this project to minimize spill light and glare. 3. Guaranteed Light Levels: Selection of appropriate light levels impact the safety of the players and the enjoyment of spectators. Therefore the lighting system shall be designed such that the light levels are guaranteed for a period of twenty-five (25) years. B. LIGHTING PERFORMANCE / PLAYABILITY 76 of 217 Clay County 2014 BID PRICING PKG.doc Created on 12/6/2013 3:00:00 PM 7 The manufacturer shall supply lighting equipment to meet the following performance and life cycle cost criteria: Playing surfaces shall be lit to an average constant light level and uniformity as specified per the bid sheet. Light levels shall be held constant for 5,000 hours. Lighting calculations shall be developed and field measurements taken on the grid spacing with the minimum number of grid points specified on the bid sheet. C. LIFE CYCLE COST 1. Energy Consumption: The kWh consumption for the field lighting system shall be calculated by the following criteria: # luminaries x kw demand x kw rate of .11/hr x annual usage of 600 hours x 25 years. Tennis courts, skate parks, roller hockey and outdoor basketball courts will be based on an annual usage of 1,000 hours. 2. Complete Lamp Replacement: Manufacturer shall include the appropriate number of group lamp replacements to be completed at end of each 5,000 hours of operation. For the purpose of the bid, it is assumed that the field(s) will be operated 600 hours per year or 10,000 hours during a 25 year period. Manufacturer shall warrant the system to meet designed light levels upon completion of these relamps. 3. Preventative and Spot Maintenance: Manufacturer shall provide all preventative and spot maintenance, including parts and labor for 25 years on the system from the date of equipment delivery. Lamp outages shall be repaired when they materially impact the usage of any field. Owner agrees to check fuses and maintain as necessary in the event of a fixture outage prior to calling the manufacturer. 4. Remote Monitoring System: System shall monitor lighting performance and notify manufacturer if individual luminaire outage is detected so that appropriate maintenance can be scheduled. The manufacturer shall notify the owner of outages within 24 hours, or the next business day. The controller shall determine switch position (Manual or Auto) and contactor status (open or closed). 5. Remote Lighting Control System: System shall include lighting contactors. System shall allow owner and users with a security code to schedule on/off system operation via a web site, phone, fax or email up to ten years in advance. Manufacturer shall provide and maintain a two- way TCP/IP communication link. Trained staff shall be available 24/7 to provide scheduling support and assist with reporting needs. The owner may assign various security levels using a user code and password to schedulers by function and/or fields. This function must be flexible to allow a range of privileges such as full scheduling capabilities for all fields, to only having permission to execute “early off” commands by phone or extend the field usage. On site equipment shall include Manual Off-On-Auto Switches to allow for maintenance, and shall accept and store 7-day schedules. The controller shall be protected against power outages / memory loss and shall reboot once power is regained and execute any commands that would have occurred during outage. 6. Management Tools: Manufacturer shall make available a web-based database of actual field usage and provide reports by facility and user group. 7. Communication Costs: Manufacturer shall include communication costs for operating the controls and monitoring system for a period of 25 years. II. SPORTS LIGHTING - SPORTSCLUSTER GREEN™ SYSTEM A. BASE BID LIGHTING EQUIPMENT 77 of 217 Clay County 2014 BID PRICING PKG.doc Created on 12/6/2013 3:00:00 PM 8 The primary goals of this sports lighting specification are: 1. Life Cycle Costs: In order to reduce the operating budget, the preferred lighting system shall be energy efficient and cost effective to operate. 2. Environmental Light Control: It is the primary goal of this project to minimize spill light and glare. 3. Guaranteed Light Levels: Selection of appropriate light levels impact the safety of the players and the enjoyment of spectators. Therefore the lighting system shall be designed such that the light levels are guaranteed for a period of ten (10) years. B. LIGHTING PERFORMANCE / PLAYABILITY The manufacturer shall supply lighting equipment to meet the following performance and life cycle cost criteria: Playing surfaces shall be lit to an average constant light level and uniformity as specified per the bid sheet. Light levels shall be held constant for 5,000 hours. Lighting calculations shall be developed and field measurements taken on the grid spacing with the minimum number of grid points specified on the bid sheet. C. LIFE CYCLE COST 1. Energy Consumption: The average kWh consumption shall be calculated by the following criteria: # luminaries x kw demand x kw rate of .11/hr x annual usage of 600 hours x 25 years. Tennis courts, skate parks, roller hockey and outdoor basketball courts will be based on an annual usage of 1,000 hours. III. LIGHTING SYSTEM CONSTRUCTION A. SYSTEM DESCRIPTION Lighting system shall consist of the following: 1. Galvanized steel poles and crossarm assembly (LSG Only Enhanced corrosion protection package: a. Exposed carbon steel horizontal surfaces on the cross arm assembly shall be galvanized to a five (5) mil minimum average thickness. b. Exposed die cast aluminum components shall be Type II anodized per MIL-STD-8625 and coated with high performance polyester. c. Exposed extruded aluminum components shall be Type II anodized per MIL-STD-8625 and coated with high performance polyester. 2. Pre-stressed concrete base embedded in concrete backfill (LSG Only) 3. All luminaires shall be constructed with a die-cast aluminum housing to protect the luminaire reflector system. 4. Luminaire, visor, and crossarm shall withstand 150 mph winds and maintain luminaire aiming alignment. 5. Manufacturer will remote all ballasts and supporting electrical equipment in aluminum enclosures mounted approximately 10’ above grade. The enclosures shall include ballast, capacitor and fusing for each luminaire. Safety disconnect per circuit for each pole structure will be located in the enclosure. 6. Wire harness complete with an abrasion protection sleeve, strain relief and plug-in connections for fast, trouble free installation. 7. Controls and Monitoring Cabinet to provide on-off control and monitoring of the lighting system, constructed of NEMA Type 4 aluminum. Communication method shall be provided by manufacturer. Cabinet shall contain custom configured contactor modules for 30, 60, and 100 amps, labeled to match field diagrams and electrical design. Manual Off-On-Auto selector switches shall be provided. (Standard LSG/Optional SCG) 78 of 217 Clay County 2014 BID PRICING PKG.doc Created on 12/6/2013 3:00:00 PM 9 B. MANUFACTURING REQUIREMENTS All components shall be designed and manufactured as a system. All luminaires, wire harnesses, ballast and other enclosures shall be factory assembled, aimed, wired and tested. C. DURABILITY All exposed components shall be constructed of corrosion resistant material and/or coated to help prevent corrosion. All exposed steel shall be hot dip galvanized per ASTM A123. All exposed hardware and fasteners shall be stainless steel of at least 18-8 grade, passivated and polymer coated to prevent possible galvanic corrosion to adjoining metals. All exposed aluminum shall be powder coated with high performance polyester. All exterior reflective inserts shall be anodized, coated with a clear, high gloss, durable fluorocarbon, and protected from direct environmental exposure to prevent reflective degradation or corrosion. All wiring shall be enclosed within the crossarms, pole, or electrical components enclosure. D. LIGHTNING PROTECTION LSG: Integrated lightning grounding via concrete encased electrode grounding system as defined by NFPA 780 and be UL Listed per UL 96 and UL 96A. SCG: or if grounding is not integrated into the structure, the Manufacturer shall supply grounding electrodes, copper down conductors and exothermic weld kits. Electrodes and conductors shall be sized as required by NFPA 780. The grounding electrode shall be not less than 5/8 inch diameter and 8 feet long, with a minimum of 10 feet embedment. Grounding electrode shall be connected to the structure by a grounding electrode conductor with a minimum size of 2 AWG for poles with 75 feet mounting height or less, and 2/0 AWG for poles with more than 75 feet mounting height. E. SAFETY All system components shall be UL Listed for the appropriate application. F. ELECTRIC POWER REQUIREMENTS FOR SPORTS LIGHTING EQUIPMENT Maximum total voltage drop to the disconnect switch located on the poles shall not exceed three (3) percent of rated voltage. 1. Voltage/Phase to be determined for each specific site. IV. DELIVERY TIMING The equipment must be on site 4-6 weeks from the receipt of approved submittals and receipt of complete order information. V. STRUCTURAL PARAMETERS A. BUILDING CODE The base bid of the lighting system must comply with Florida Building Code Edition 2010, 130 mph ULT. B. STRUCTURAL DESIGN The stress analysis and safety factor of the poles shall conform to AASHTO Standard Specifications for Structural Supports for Highway Signs, Luminaires and Traffic Signals. C. SOIL CONDITIONS The design criteria for these specifications are based on soil design parameters as outlined in the geotechnical report. If a geotechnical report is not provided by the owner, the foundation design shall be based on soils that meet or exceed those of a Class 5 material as defined by 2010 FBC, Table 1804.2. D. FOUNDATION DRAWINGS Project specific foundation drawings stamped by a registered engineer in the state where the project is located are required. The foundation drawings must list the moment, shear (horizontal) force, and axial (vertical) force at ground level for each pole. These drawings must be submitted within 14 days of purchase. 79 of 217 Clay County 2014 BID PRICING PKG.doc Created on 12/6/2013 3:00:00 PM 10 VI. FIELD QUALITY CONTROL A. ILLUMINATION MEASUREMENTS Upon substantial completion of the project and in the presence of the Contractor, Project Engineer, Owner's Representative, and Manufacturer's Representative, illumination measurements shall be taken and verified. The illumination measurements shall be conducted in accordance with IESNA LM-5-04. VII. POLE CONSTRUCTION, POLE REMOVAL, AND RELIGHT A. POLE INSTALLATION Provide pricing for labor to install owner furnished poles & fixtures. Price will include unloading of the equipment upon arrival to job site, excavation of holes, assembly of the poles and luminaires, all wiring from the remote electrical enclosure to the luminaires, proper grounding, installation of the pre-stressed foundations with concrete backfill, pole erection and aiming. Installation assumes standard soils of 2000 psf with no rock or abnormal collapsing holes. B. REMOVAL OF EXISTING POLES OR STRUCTURES Provide pricing for labor to take down existing poles, structures and fixtures and remove them to a staging area on the job site designated by the owner. Concrete and steel poles will be completely removed. Poles will be cut at base – foundations will not be removed but cut and jack-hammered to a foot below grade. Wood poles may be cut off 2 feet below grade, as long as the stumps are covered back with soil. C. INSTALLATION OF FIXTURES ON EXISTING POLES Provide pricing for labor to take down existing fixtures and remove them to a staging area on the job site designated by the owner. The cost will also include labor to install the new fixtures on the existing structure. Installation assumes that the pole structure and wiring will be sufficient to handle the new fixtures. Owner assumes all responsibility of structural integrity of existing poles. D. OWNER AND BIDDER RESPONSIBILITIES 1. Owner’s Responsibilities: a. Provide total access to the site and pole locations for construction. Equipment must be able to move from location to location on standard rubber tires – no towing required. b. Remove any trees, limbs, shrubs, etc. for total access to pole locations. c. Survey in pole locations and aiming points (one per field) for sighting in lighting cross-arms. Mark home plate, foul lines, and field boundary lines. Final grade elevations will also need to be marked if necessary. d. Removal, replacement, and repair of all fencing necessary for construction. e. Repair and replacement of any field turf, asphalt, curbs, and concrete inadvertently damaged during installation. f. Provide area on site for disposal of spoils from foundation excavation. g. Locate and mark existing underground utilities not covered by “One Call” and irrigation systems including sprinkler heads prior to excavation. Bidder will not be responsible for repairs to unmarked utilities. h. Pay for any power company fees and requirements. (If necessary). i. Additional charges will apply for foundation excavation and construction in non-standard soils (rock, caliche, high water table, collapsing holes, alluvial soils, etc.). Standard soils are defined as Class 5 soils in the 2010 edition of the Florida Building Code and can be excavated using standard earth auguring equipment. j. Provide a source of water such as a fire hydrant or 2” water line for foundation excavation. Pay for any and all fees associated with the water access and usage. k. Pay for any and all permitting fees. 2. Bidder’s Responsibilities: 80 of 217 Clay County 2014 BID PRICING PKG.doc Created on 12/6/2013 3:00:00 PM 11 a. Provide required poles, fixtures, foundations, and associated designs. b. Provide structural design for poles and foundations, certified by a professional engineer licensed in the State of Florida. c. Provide layout of pole locations and aiming diagram. d. Provide light test upon completion of works once owner supplied electrical system is energized. e. Provide review of electrical design as provided by Electrical Contractor or Electrical Engineer. f. Provide bonding per State of Florida requirements. g. Provide equipment and materials to off load equipment at jobsite per scheduled delivery. h. Provide storage containers for material, including ballast enclosures. i. Provide adequate trash container for cardboard waste and packing debris. j. Provide adequate security to protect delivered products from theft, vandalism or damage during the installation. k. Obtain any and all required permits. Costs to be paid by Owner. l. Make appropriate contact to ensure utility locations have been marked prior to excavation and trenching. Repair any damage to existing utilities made during construction. m. Provide materials and equipment to install Light Structure System foundations as specified on Layout. n. Remove augured spoils to owner-designated location at jobsite. o. Provide materials and equipment to assemble and install Light Structure Green fixtures and terminate all necessary wiring. p. Provide equipment and materials to assemble and erect Light Structure System Poles. VIII. ELECTRICAL SUPPLY LABOR/EQUIPMENT A. ELECTRICAL SERVICES All services are to be quoted at 277/480 volt three phase. Base all service feeders on a length of 150 feet at a burial depth of 36” with no obstructions in the path. Provide lump sum costs for equipment and labor to install each of the following four options: 1. Option A a. 200 amp three phase meter can b. 200 amp main circuit breaker N3R 42 circuit panel with 8 three pole 30 amp breakers. c. Service feeders. (4) 3/0 conductors in a 2 ½” raceway. 150’ d. Build Service Rack out of 2” galvanized pipe with galvanized uni-strut to accommodate meter can, electrical panel and one lighting contactor cabinet sized at 72” high, 36” wide and 12” deep. The lighting contactor cabinet will be provided by the sports lighting manufacturer and installed. e. Pull necessary permits 2. Option B a. 400 amp three phase meter can b. 400 amp main circuit breaker N3R 42 circuit panel with 8 three pole 60 amp breakers. c. Service feeders. (4) 500 mcm conductors in a 4” raceway. 150’ d. Build Service Rack out of 2” galvanized pipe with galvanized uni-strut to accommodate meter can, electrical panel and one lighting contactor cabinet sized at 72” high, 36” wide and 12” deep. The lighting contactor cabinet will be provided by the sports lighting manufacturer and installed. e. Pull necessary permits. 3. Option C a. 600 amp three phase meter can b. 600 amp main circuit breaker N3R 42 circuit panel with 12 three pole 60 amp breakers. c. Service feeders. (2) 4” raceways with (4) 300 mcm conductors in a 4” raceway. 150’ d. Build Service Rack out of 3” galvanized pipe with galvanized uni-strut to accommodate meter can, electrical panel and one lighting contactor cabinet sized at 72” high, 36” wide and 12” deep. The lighting contactor will be provided by the sports lighting manufacturer and installed. 81 of 217 Clay County 2014 BID PRICING PKG.doc Created on 12/6/2013 3:00:00 PM 12 e. Pull necessary permits. 4. Option D a. 800 amp three phase CT enclosure b. 800 amp three phase CT meter can c. 800 amp main circuit breaker N3R 42 circuit panel with 12 three pole 80 amp breakers. d. Service feeders (2) 4” raceways with (4) 500 mcm conductors in each raceway. 150’ e. Build Service Rack out of 3” galvanized pipe with galvanized uni-strut to accommodate meter can, CT enclosure, electrical panel and one lighting contactor cabinet sized at 72” high, 36” wide and 12” deep. The lighting contactor cabinet will be provided by the sports lighting manufacturer and installed. g. Grounding per NEC and local building codes. f. Pull necessary permits. B. CONDUIT, PULL BOXES AND CONDUCTORS Provide equipment and labor to install conduit, pull boxes and conductors. All installations are to be in pvc schedule 40 pipe at a burial depth of 36” with twin conductors. C. LIGHTNING PROTECTION Surge Arrestors: UL labeled and rated for 277/480V, 3 phase, 4 wire, as manufactured by Erico (TDX-50) or equal and shall be attached to the bottom of the remote ballast enclosure and/or on line side of main electrical panel. 82 of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of 217 91 of 217 92 of 217 BOARD OF COUNTY COMMISSIONERS OF CLAY COUNTY, FLORIDA NOTICE OF INTENT TO AWARD BID RFP NO 13/14-8, Various Equipment and Amenities for Parks and Playgrounds In accordance with the provisions of Section 8.N of the Clay County Purchasing Policy, notice is hereby given and posted of the decision of the Board of County Commissioners of Clay County, Florida (hereinafter the “Board”) with respect to RFP No. 13/14-8, Various Equipment and Amenities for Parks and Playgrounds. Responses to RFP No. 13/14-8 were opened on January 7, 2014. During its regular meeting on February 11, 2014, the Board rendered its decision to award RFP No 13/14-8 to multiple companies and this notice of intent to award bid is the official notification regarding said selection. The decision of the Board is final. Failure to file a protest within the time prescribed in Section 8.N of the Clay County Purchasing Policies shall constitute a waiver of proceedings under Section 8.N Bid Awards and Protests. Stephanie C. Kopelousos County Manager Date of Posting: Date of Removal: 02/12/14 02/18/14 Time of Posting: Time of Removal: 8:45 a.m. 8:55 a.m. Initials: Initials: D F DF 93 of 217 18605 NW 27th Avenue Miami Gardens, Florida 33056 City of Miami Gardens Agenda Cover Memo Council Meeting Date: March 23, 2016 Item Type: (Enter X in box) Resolution Ordinance Other X Fiscal Impact: (Enter X in box) Yes No Ordinance Reading: (Enter X in box) 1st Reading 2nd Reading X Public Hearing: (Enter X in box) Yes No Yes No Funding Source: General Fund Advertising Requirement: (Enter X in box) Yes No X Contract/P.O. Required: (Enter X in box) Yes No RFP/RFQ/Bid #: RFP No. 15-16-002 X Strategic Plan Related (Enter X in box) Yes No Strategic Plan Priority Area: Enhance Organizational Bus. & Economic Dev Public Safety Quality of Education Qual. of Life & City Image X Communcation Strategic Plan Obj./Strategy: Qual. of Life & City Image X Sponsor Name Cameron Benson, City Manager Department: City Facilities Short Title: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AWARDING A BID TO UNITED STATES SERVICE INDUSTRIES, INC., FOR JANITORIAL SERVICES FOR THE BUDGETED AMOUNT; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE AN AGREEMENT FOR THIS PURPOSE, AND IF NEGOTIATIONS ARE UNSUCCESSFUL, TO NEGOTIATE WITH THE NEXT RANKED FIRM AND SO ON UNTIL NEGOTIATIONS ARE SUCCESSFUL; PROVIDING FOR INSTRUCTIONS TO THE CITY CLERK; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. Item K-13) Consent Agenda Resolution Bid Award/ United States Service Industries, Inc. 94 of 217 18605 NW 27th Avenue Miami Gardens, Florida 33056 Staff Summary: BACKGROUND The City’s current janitorial services contract expires September 22, 2016. The current contract was awarded September 22, 2014, and included an initial contract term of two (2) years with an option to renew for three (3), one (1) year periods. Contract renewal is based on satisfactory performance. City Staff determined that it would be in the best interest of the City to not renew the current contract. CURRENT SITUATION The Procurement Department applied the City of Miami Gardens Business and Resident Economic Growth Plan (CMG-BREP) preference to this project. America Facility Services, Inc., Chi-Ada Corporation, and United States Service Industries, Inc., were all compliant to the City of Miami Gardens Business Resident Economic Growth Plan (Exhibit 2). On December 8, 2015, Request For Proposal (RFP) Number 15-16-002 for Janitorial Services was issued for the Police Department, Public Works and City Hall, inviting vendors to provide pricing for certain janitorial duties to be accomplished on daily, weekly, quarterly and semi-annual basis. The RFP also requires the awarded vendor to supply all paper products, plastic products, cleaning solutions/products and necessary equipment to perform the janitorial duties. The contract term is for an initial period of two (2) years with options to renew annually for a maximum of three (3), one (1) year renewals, subject to performace and the appropriation of funds. A broadcast notice was sent to three hundred forty-nine (349) vendors. Thirty-Five (35) proposals were requested. A mandatory pre-proposal meeting/site visit was held on December 16, 2015. Eight (8) companies attended. The RFP opened on January 12, 2016. Proposals from America Facility Services, Inc., Chi-Ada Corporation, Stockton Maintenance Group, Inc., and United States Service Industries, Inc., were received and publicly read. An Evaluation Committee meeting was held on February 4, 2016. The Evaluation Committee determined that all four (4) firms were both responsive and responsible to the requirements in the RFP. After evaluation and scoring, the Evaluation Committee deemed United States Service Industries, Inc., as the first-ranked firm (Exhibit 1). Favorable references were received for United States Service Industries, Inc. A copy of the proposal document and submittals are available at the Assistant to the Mayor and Council’s Office for review. FISCAL IMPACT Impact is calculated based on contract to be effective in mid-March prior to negotiation. The budget for FY 2016 is $106,698 for City Hall and Police Department and $4,620 for Public Works for a total budget amount of $111,318. Based on expenses projected till mid-March with the current provider and expenses with the new vendor from mid-March to end of September, the total costs will be 95 of 217 18605 NW 27th Avenue Miami Gardens, Florida 33056 approximately $125,286. A shortfall of $13,968, of this amount $12,075 from General Fund and $1,893 from Transportation and Stormwater Fund. Proposed Action: It is recommended that the City Council approve the Evaluation Committee’s recommendation for award for RFP Number 15-16-002, Janitorial Services to United States Service Industries, Inc. and authorize the City Manager to proceed with negotiations, with the first-ranked firm, United States Service Industries, Inc. In the event that the negotiations are not successful within a reasonable timeframe, an impasse will be declared and negotiations with the first-ranked firm will cease. Negotiations will then begin with the next ranked firm. This will continue until negotiations are successful. Attachments: Exhibit 1 – Ranking Sheet Exhibit 2 – City of Miami Gardens Business Resident Economic Growth Plan Memorandum Exhibit 3 – Bid Tabulation 96 of 217 RESOLUTION NO. 2016____ 1 2 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF 3 MIAMI GARDENS, FLORIDA, AWARDING A BID TO UNITED 4 STATES SERVICE INDUSTRIES, INC., FOR JANITORIAL 5 SERVICES FOR THE BUDGETED AMOUNT; AUTHORIZING THE 6 CITY MANAGER TO NEGOTIATE AND EXECUTE AN 7 AGREEMENT FOR THIS PURPOSE, AND IF NEGOTIATIONS 8 ARE UNSUCCESSFUL, TO NEGOTIATE WITH THE NEXT 9 RANKED FIRM AND SO ON UNTIL NEGOTIATIONS ARE 10 SUCCESSFUL; PROVIDING FOR INSTRUCTIONS TO THE CITY 11 CLERK; PROVIDING FOR THE ADOPTION OF 12 REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. 13 14 WHEREAS, the City’s current janitorial services contract expires on September 15 22, 2016, and City Staff determined that it would be in the best interest of the City to not 16 renew the current contract, and 17 WHEREAS, On December 8, 2015, Request For Proposal (RFP) Number 15-16-18 002 for Janitorial Services was issued for the Police Department, Public Works and City 19 Hall, and 20 WHEREAS, the RFP opened on January 12, 2016, and proposals from America 21 Facility Services, Inc., Chi-Ada Corporation, Stockton Maintenance Group, Inc., and 22 United States Service Industries, Inc., were received and publicly read, and 23 WHEREAS, City’s Evaluation Committee determined that all four (4) firms were 24 both responsive and responsible to the requirements in the RFP, and 25 WHEREAS, After evaluation and scoring, the Evaluation Committee deemed 26 United States Service Industries, Inc., as the first-ranked firm, and 27 WHEREAS, City staff is recommending that the City enter into an Agreement 28 with United States Service Industries, Inc. for this purpose, and 29 WHEREAS, the contract term will be for an initial period of two (2) years with 30 options to renew annually for a maximum of three (3), one (1) year renewals, subject to 31 performance and the appropriation of funds, 32 97 of 217 2 33 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY 34 OF MIAMI GARDENS, FLORIDA AS FOLLOWS: 35 Section 1: ADOPTION OF REPRESENTATIONS: The foregoing Whereas 36 paragraphs are hereby ratified and confirmed as being true, and the same are hereby 37 made a specific part of this Resolution. 38 Section 2: AUTHORIZATION: The City Council of the City of Miami Gardens 39 hereby awards a bid to United States Service Industries, Inc., for janitorial services for 40 the budgeted amount. The City Council further authorizes the City Manager to 41 negotiate and execute an Agreement for this purpose and if negotiations are 42 unsuccessful to negotiate with the next ranked firm and so on until negotiations are 43 successful. 44 Section 3: EFFECTIVE DATE: This Resolution shall take effect immediately 45 upon its final passage. 46 PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MIAMI 47 GARDENS AT ITS REGULAR MEETING HELD ON ____________, 2016. 48 49 ___________________________________ 50 OLIVER GILBERT, III, MAYOR 51 52 53 54 ATTEST: 55 56 57 __________________________________ 58 RONETTA TAYLOR, MMC, CITY CLERK 59 60 61 PREPARED BY: SONJA KNIGHTON DICKENS, CITY ATTORNEY 62 63 64 98 of 217 3 SPONSORED BY: CAMERON D. BENSON, CITY MANAGER 65 66 Moved by: __________________ 67 68 VOTE: _________ 69 70 Mayor Oliver Gilbert , III ____ (Yes) ____ (No) 71 Vice Mayor Felicia Robinson ____ (Yes) ____ (No) 72 Councilwoman Lillie Q. Odom ____ (Yes) ____ (No) 73 Councilman David Williams Jr ____ (Yes) ____ (No) 74 Councilwoman Lisa C. Davis ____ (Yes) ____ (No) 75 Councilman Rodney Harris ____ (Yes) ____ (No) 76 Councilman Erhabor Ighodaro, Ph.D. ____ (Yes) ____ (No) 77 78 99 of 217 RFP/RFQ #: 12/8/15 Title:1/12/16 Agency:4 Project Manager:2/4/16 Negotiator: City State - Country Zone Zip Responsive (Yes / No)Rank Vendors Listed Alphabetically Address Yes 3 America Facility Services, Inc.1325 Union Hill Industrial Court, Suite A Alpharetta GA 30004 Yes 2 Chi-Ada Corporation 2750 W. Oakland Park Blvd, Suite B Oakland Park FL 33311 Yes 4 Stockton Maintenance Group, Inc.1975 Sansbury's Way, Suite 116 West Palm Beach FL 33411 Yes 1 United States Service Industries, Inc.3700 NW 124 Avenue, Suite 103 Coral Springs FL 33065 2/4/16 15-16-002 Date Advertised: Date Opened: Public Works Number of Responses Received: Janitorial Services for Various Locations COMMENTS: Date Created: NA Recommendation of Award:Tom Ruiz Exhibit 1100 of 217 Exhibit 2101 of 217 Exhibit 2102 of 217 Exhibit 2103 of 217 Exhibit 2104 of 217 CITY OF MIAMI GARDENS, JANITORIAL SERVICES FOR VARIOUS CITY FACILITIES, RFP #15‐16‐002 01/12/2016    67   CMG‐BREP Registration Notice  Exhibit 2105 of 217 CITY OF MIAMI GARDENS, JANITORIAL SERVICES FOR VARIOUS CITY FACILITIES, RFP #15‐16‐002 01/12/2016    68        Exhibit 2106 of 217 CITY OF MIAMI GARDENS, JANITORIAL SERVICES FOR VARIOUS CITY FACILITIES, RFP #15‐16‐002 01/12/2016    69     Exhibit 2107 of 217 C¡tv of Mrami Gardens Procu rement Department 18005 NW 27th Avenue Miami Gardens, FL 33056 (305) 622-8000 FAX (305) 474-1285 CITY OF'MIAMI GARDENS BUSTNESS RESIDENT ECONOMTC PLAN CERTIFICATTON FORM (CMG-BREP) This form(s) should be retumed with the Contractor/Developer's submittal. If not provided with solicitation submittal, the Contractor/Developer's must supply information within three (3) business days of County's request. In accordance with the City of Miami Gardens Business Resident Economic Program: United States Service Industries, Inc. (USSf (Developer/Contractor) agrees to be bound to the contractual obligations of the City of Miami Gardens Business Resident Economic Plan City of Miami Gardens Ordinance No. 2015-06-341, requiring our firm to use good faith efforts to meet the (South Florida Workforce Investment Board (CareerSource) Referral Goal and the City of Miami Gardens Business Resident Economic Plan objective. The statement must be signed by an authorized signatory ofthe firm. Vice President of Business Development 0110612016 ZED SIGNATURE/NAME Danna Hewick RFP#15-16-002 Janitorial Services for Various City Facilities December 8, 201 5 Page 72 of 85 TITLE DATE Exhibit 2108 of 217 CI T Y OF MI A M I GA R D E N S BU S I N E S S AN D RE S I D E N T EC O N O M I C GR O W T H PL A N WO R K F O R C E DA T A SH E E T No . : RF P #1 5 - 1 6 - 0 0 2 Fo r m Su b m i t t e d , Ja n u a r y 12 , 20 1 6 Ja n i t o r i a l Se r v i c e s fo r Va r i o u s Ci t y Fa c i l i t i e s Da n n a He w i c k co n t r a c r o r : Un i t e d S t a t e s Se r v i c e l n d u s t r i e s , ln c . (U S S I ) Nu m b e r : eo 4 82 4 - 7 4 4 0 1 ( 2 0 2 ) 78 3 - 2 0 3 0 To be s u at t h e tim e o f bid su b m i t t a l . I ce r t i f y t h a t fh e in f o r m a t i o n su b m i t t e d in th i s re p o r t is in fa c t fr u e an d co r r e c t to t h c be s t of my k n o w l e d g e (E l**S ofPositions to be Filled, Residents from the City of Miami Gardens, to mect CMG.BREP Requirements 1 2 1 tD ) Nu m b e r of Po s i t i o n s in ( C) fil l e d by st a f f c u r r e n t l v on t h c Fi r m s P a v r o l l 0- 1 0- 1 0- 1 lc l To t a l Nu m b e r of P o s i t i o n s As s i q n e d to t h e pr o i e c t 2 3 2 IB ì Tr a d e JA N I T O R I A L JA N I T O R I A L JA N I T O R I A L (A ) Po s i t i o n Na m e / D e s c r i o t i o n Su p e r v i s o r CL E A N E R 1 CL E A N E R 2 lr i t l e : YP of Bu s i n e s s De v e l o p m e n t 01 t 0 6 t 2 0 1 6 Th e in f o r m a t i o n p r o v i d c d he r e i n is su b j c c t t o ve r i f i c a t i o n by th e Ci t y of M i a m i Ga r d c n s ** T h e p o s i t i o n ( s ) l i s t e d i n C o l u m n E MU s T b e p o s t e d o n t h e d e s i g n a t e d C a r e e r S o u r c e P o r t a l o n c e v e n d o r i s R e c o m m e n d e d F o r A w a ¡ d ** Fo r in d i v i d u a l s lis t e d in C o l u m E th e fo l l o w i n g i n f o r m a t i o n Mu s t be su b m i t t e d to t h e Cit y on c e hi r e d by yo u r fir m I Go v e m m e n t i s s u e d pi c t u r e ID (D r i v e r s Lic e n s e , US Pa s s p o r t , et c ) Vo t e r Ba n k Pa g e 73 of 85 FO R M 2 0 1 5 { 0 1 - CM G G R O W T H PL\N BID SUBMITTALExhibit 2 10 9 of 21 7 Exhibit 2110 of 217 Exhibit 2111 of 217 Date Bid Opened: January 12, 2016 Bid Submittals: 4 Agency: Public Works Declinations: 0 Extension Cost Extension Cost Extension Cost Extension Cost CITY HALL Janitorial Services 12 $4,474.00 $53,688.00 $4,680.00 $56,160.00 $3,759.19 $45,110.28 $4,181.29 $50,175.48 Paper Supplies 12 $372.00 $4,464.00 $471.20 $5,654.40 274.56 $3,294.72 399.12 $4,789.44 Plastic Supplies 12 $248.00 $2,976.00 $250.00 $3,000.00 $183.04 $2,196.48 (A)$142.54 $1,710.48 Cleaning Supplies 12 $262.00 $3,144.00 $400.00 $4,800.00 (A)400.40 $4,804.80 28.51 $342.12 GROUP 2 Public Works Building Janitorial Services 12 $444.00 $5,328.00 $423.90 $5,086.80 $501.13 $6,013.56 $595.89 $7,150.68 Paper Supplies 12 $19.00 $228.00 $120.00 $1,440.00 $24.87 $298.44 $56.88 $682.56 Plastic Supplies 12 $13.00 $156.00 $100.00 $1,200.00 $16.58 $198.96 $20.31 $243.72 Cleaning Supplies 12 $25.00 $300.00 $80.00 $960.00 $36.27 $435.24 $4.06 $48.72 GROUP 3 Police Department Municipal Complex Janitorial Services 12 $4,802.00 $57,624.00 (A)$4,050.00 $48,600.00 $3,758.49 $45,101.88 (A)$4,649.29 $55,791.48 Paper Supplies 12 $366.00 $4,392.00 $405.00 $4,860.00 $285.12 $3,421.44 $443.80 $5,325.60 Plastic Supplies 12 $244.00 $2,928.00 $400.00 $4,800.00 $158.40 $1,900.80 $158.50 $1,902.00 Cleaning Supplies 12 $263.00 $3,156.00 $300.00 $3,600.00 $346.50 $4,158.00 $31.70 $380.40 TOTAL GROUP 1 THROUGH GROUP 3 $138,384.00 $140,161.20 $116,934.60 $128,542.68 Additional Janitorial/Cleaning Staff $20 Per Hour $20 Per Hour $11.52 Per Hour $19.75 Per Hour Additional Janitorial/Cleaning Staff $144 Per Staff for 8 Hours $20 Per Staff $46.08 Per Staff (hourly/rate)$79.00 Per Staff (for each 4 hours) Cost for Janitorial Services Per Square Foot $0.11/ Sq. Ft.$0.15/ Sq. Ft.$0.78/ sq. ft.$.10/ Sq. ft. * (A) - Corrected Calculation Estimated Monthly Cost Item #Location Estimated Monthly Usage Estimated Monthly Cost GROUP 1 Estimated Monthly Cost United States Services Industry (USSI)Stockton Maintenance Group Estimated Monthly Cost RFP No. 15-16-002 Janitorial Services for Various Facilities Procurement Officer : Latora Francis American Facility Services Chi-Ada Corporation Exhibit 3 112 of 217 18605 NW 27th Avenue Miami Gardens, Florida 33056 City of Miami Gardens Agenda Cover Memo Council Meeting Date: March 23, 2016 Item Type: (Enter X in box) Resolution Ordinance Other X Fiscal Impact: (Enter X in box) Yes No Ordinance Reading: (Enter X in box) 1st Reading 2nd Reading X Public Hearing: (Enter X in box) Yes No Yes No Funding Source: City of Miami Gardens General Obligation Bond Funds Advertising Requirement: (Enter X in box) Yes No X Contract/P.O. Required: (Enter X in box) Yes No RFP/RFQ/Bid #: RFP No. 15-16-023 X Strategic Plan Related (Enter X in box) Yes No Strategic Plan Priority Area: Enhance Organizational Bus. & Economic Dev Public Safety Quality of Education Qual. of Life & City Image X Communcation Strategic Plan Obj./Strategy: Capital Improvements X Sponsor Name Cameron Benson, City Manager Department: Capital Improvement Project Short Title: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AWARDING A BID TO WEST CONSTRUCTION, INC., FOR THE DESIGN AND CONSTRUCTION OF PARK AND POOL IMPROVEMENTS AT NORWOOD PARK; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE AN AGREEMENT FOR THIS PURPOSE; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. Staff Summary: BACKGROUND Item K-14) Consent Agenda Resolution Bid Award/ West Construction, Inc. 113 of 217 18605 NW 27th Avenue Miami Gardens, Florida 33056 In April 2014, the City of Miami Gardens’ residents approved a General Obligation Bond in the amount of $60,000,000 for the construction of and improvements to the City’s parks and related facilities. The City Council subsequently approved a Bond Implementation Plan that lists and details the proposed improvements at each park facility or municipal property. On July 15, 2015, staff issued Request For Qualifications (RFQ) Number 14-15-034 for Norwood Park and Pool Improvements, Step One, inviting Design-Build firms or teams to provide qualifications for future design-build contract for a new recreational building, renovation of the existing pool house, new playground and shade structure and related facility improvements, technical, schedule and cost proposals to implement an overall improvement project at Norwood Park and Pool, located at 19401 NW 14th Avenue. A broadcast notice was sent to seven hundred seventy-one (771) vendors. Forty-one (41) proposals were requested. The RFQ opened on August 20, 2015 and seven (7) proposals were received and publicly read. The RFQ was prepared in accordance with Florida Statue 287.055 Consultants Competitive Negotiation Act (CCNA). On September 1, 2015, the Selection Committee short-listed four (4) firms: D. Stephenson Construction Inc.; Di Pompeo Construction Corporation; Recreational Design & Construction, Inc.; and West Construction, Inc. CURRENT SITUATION The Procurement Department applied the City of Miami Gardens Business and Resident Economic Growth Plan (CMG-BREP) preference to this project. D. Stephenson Construction, Inc.; Di Pompeo Construction Corporation; Recreational Design & Construction, Inc.; and West Construction, Inc., were compliant to the City of Miami Gardens Business Resident Economic Growth Plan (Exhibit 2). On December 17, 2015, Request For Proposal (RFP) Number 15-16-023, Step Two, was issued to the four (4) short-listed vendors. The RFP opened on February 2, 2016. Proposals from D. Stephenson Construction, Inc.; Recreational Design & Construction, Inc.; and West Construction, Inc., were received and publicly read. City Staff reviewed the proposals and determined that D. Stephenson Construction, Inc., and Recreational Design & Construction, Inc. were both non-responsive to the established Maximum Bid Price requirement listed in the RFP. After evaluation of the proposal, City Staff determined that West Construction, Inc. was both responsive and responsible to the requirements of the RFP. City Staff recommended West Construction, Inc. for award (Exhibit 1). A copy of the proposal document and submittals are available at the Assistant to the Mayor and Council’s Office for review. Proposed Action: It is recommended that the City Council approve the recommendation for award for RFP Number 15-16- 023, Norwood Park and Pool Improvements, Step Two, to West Construction, Inc. and authorize the City Manager to proceed with negotiations. 114 of 217 18605 NW 27th Avenue Miami Gardens, Florida 33056 Attachments: Exhibit 1 – Recommendation For Award Exhibit 2 – City of Miami Gardens Business Resident Economic Growth Plan Memorandum Exhibit 3 – Bid Tabulation 115 of 217 RESOLUTION NO. 2016____ 1 2 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF 3 MIAMI GARDENS, FLORIDA, AWARDING A BID TO WEST 4 CONSTRUCTION, INC., FOR THE DESIGN AND 5 CONSTRUCTION OF PARK AND POOL IMPROVEMENTS AT 6 NORWOOD PARK; AUTHORIZING THE CITY MANAGER TO 7 NEGOTIATE AND EXECUTE AN AGREEMENT FOR THIS 8 PURPOSE; PROVIDING FOR THE ADOPTION OF 9 REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. 10 11 WHEREAS, in April 2014, the City of Miami Gardens residents approved a 12 General Obligation Bond in the amount of $60,000,000 for the construction of and 13 improvements to the City’s parks and related facilities, and 14 WHEREAS, the City Council subsequently approved a Bond Implementation 15 Plan that lists and details the proposed improvements at each park facility or municipal 16 property, and 17 WHEREAS, on July 15, 2015, staff issued Request For Qualifications (RFQ) 18 Number 14-15-034 for Norwood Park and Pool Improvements, and 19 WHEREAS, on September 1, 2015, a staff Selection Committee short-listed 20 four(4) firms: D. Stephenson Construction, Inc.; Di Pompeo Construction Corporation; 21 recreational design and construction, and West Construction, Inc., and 22 WHEREAS, on December 17, 2015, Request For Proposal (RFP) Number 15-23 16-023, Step Two, was issued to the four (4) short-listed vendors, and 24 WHEREAS, on February 2, 2016, proposals from D. Stephenson Construction, 25 Inc., Recreational Design and Construction Inc., and West Construction, Inc. were 26 received and publicly read, and 27 WHEREAS, the City Manager is recommending that the City Council award a 28 design build contract to West Construction, Inc., 29 116 of 217 2 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY 30 OF MIAMI GARDENS, FLORIDA AS FOLLOWS: 31 Section 1: ADOPTION OF REPRESENTATIONS: The foregoing Whereas 32 paragraphs are hereby ratified and confirmed as being true, and the same are hereby 33 made a specific part of this Resolution. 34 Section 2: AUTHORIZATION: The City Council of the City of Miami Gardens 35 hereby awards a bid to West Construction, Inc., for the design and construction of park 36 and pool improvements at Norwood Park in response to RFP No. 15-16-023; and 37 authorizes the City Manager to negotiate and execute an agreement for this purpose. 38 Section 3: EFFECTIVE DATE: This Resolution shall take effect immediately 39 upon its final passage. 40 PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MIAMI 41 GARDENS AT ITS REGULAR MEETING HELD ON ____________, 2016. 42 43 ___________________________________ 44 OLIVER GILBERT, III, MAYOR 45 46 47 ATTEST: 48 49 50 __________________________________ 51 RONETTA TAYLOR, MMC, CITY CLERK 52 53 54 PREPARED BY: SONJA KNIGHTON DICKENS, CITY ATTORNEY 55 56 57 SPONSORED BY: CAMERON D. BENSON, CITY MANAGER 58 59 Moved by: __________________ 60 61 VOTE: _________ 62 63 117 of 217 3 Mayor Oliver Gilbert , III ____ (Yes) ____ (No) 64 Vice Mayor Felicia Robinson ____ (Yes) ____ (No) 65 Councilwoman Lillie Q. Odom ____ (Yes) ____ (No) 66 Councilman David Williams Jr ____ (Yes) ____ (No) 67 Councilwoman Lisa C. Davis ____ (Yes) ____ (No) 68 Councilman Rodney Harris ____ (Yes) ____ (No) 69 Councilman Erhabor Ighodaro, Ph.D. ____ (Yes) ____ (No) 70 71 118 of 217 RFP/RFQ #: 12/17/15 Title:2/2/16 Agency:3 Project Manager: Negotiator:2/11/16 Responsive (Yes / No)Vendors Listed Alphabetically Address City State - Country Zone Zip No D. Stephenson Construction, Inc.7270 N.W 12th Street Miami FL 33126 No Recreational Design & Construction, Inc.3990 North Powerline Road Fort Lauderdale FL 33309 Yes West Construction, Inc. and West Architecture and Design, LLC 318 South Dixie Highway, Suite 4-5 Lake Worth FL 33460 2/16/16 COMMENTS: Date Created: NA Recommendation of Award: Anthony Smith 15-16-023 Date Advertised: Date Opened: Capital Improvement Number of Responses Received: Design Build Norwood Park and Pool Step 2 Exhibit 1 119 of 217 Exhibit 2 120 of 217 Exhibit 2 121 of 217 Ex h i b i t 2 12 2 of 21 7 Ex h i b i t 2 12 3 of 21 7 Recreational Design & Construction, Inc. President & CEO February 2, 2016 Exhibit 2 124 of 217 LA B O R - C l e a n u p Cl e a n u p 3 1 3 LA B O R - D e m o l i t i o n De m o l i t i o n 4 0 4 LA B O R - S t u c c o St u c c o 1 0 1 LA B O R - C a r p e n t r y Ca r p e n t r y 2 2 2 LA B O R - C o n c r e t e F l a t w o r k C on c r e t e F l a t w o r k 3 1 3 TE M P . L A B O R - M a s o n r y Ma s o n r y 1 0 1 No r w o o d P a r k a n d P o o l Re c r e a t i o n a l D e s i g n & C o n s t r u c t i o n , I n c . 15 - 1 6 - 0 2 3 01 / 2 6 / 2 0 1 6 Jo s e p h C e r r o n e , I I I , P r e s i d e n t & C E O Pr e s i d e n t & C E O 0 1 / 2 6 / 2 0 1 6 (9 5 4 ) 5 6 6 - 3 8 8 5 Exhibit 2 125 of 217 city of miami gardens Business & Resident Economic Growth Plan itfiid Exhibit 2 126 of 217 city of miami gardens Business & Resident Economic Growth Plan Exhibit 2 127 of 217 Division 01 - General Requirements Qty Units Unit Cost Subtotal Cost Qty Units Unit Cost Subtotal Cost Qty Units Unit Cost Subtotal Cost Qty Units Unit Cost Subtotal Cost 1 LS 1 LS $213,328.00 $213,328.00 1 LS $233,780.00 $233,780.00 1 LS $109,000.00 $109,000.00 1 LS 1 LS $102,600.00 $102,600.00 1 LS $120,000.00 $120,000.00 1 LS $120,000.00 $120,000.00 1 LS $20,000.00 $20,000.00 1 LS $20,000.00 $20,000.00 1 LS $20,000.00 $20,000.00 1 LS $20,000.00 $20,000.00 1 LS 1 LS $57,033.94 $57,033.94 1 LS $37,000.00 $37,000.00 1 LS $40,000.00 $40,000.00 1 LS 1 LS $134,475.03 $134,475.03 1 LS $292,000.00 $292,000.00 1 LS $146,000.00 $146,000.00 Division 02 - Existing Conditions Asbestos and Lead Based Paint Abatement 1 LS 1 LS By others 1 LS $10,000.00 $10,000.00 1 LS $5,000.00 $5,000.00 1 LS 1 LS $14,250.00 $14,250.00 1 LS $25,000.00 $25,000.00 1 LS $8,500.00 $8,500.00 Other Site Demolition 1 LS 1 LS $2,500.00 $2,500.00 1 LS $15,000.00 $15,000.00 1 LS $8,500.00 $8,500.00 Division 10 - Specialties 1 LS 1 LS $13,525.00 $13,525.00 1 LS $10,000.00 $10,000.00 1 LS $11,000.00 $11,000.00 Division 12 - Furnishings Bicycle Racks EA 1 EA $1,496.00 $1,496.00 1 EA $1,500.00 $1,500.00 2 EA $1,500.00 $3,000.00 Trash and Litter Receptors EA 1 EA $1,737.00 $1,737.00 6 EA $885.00 $5,310.00 7 EA $1,500.00 $10,500.00 EA 1 EA $6,108.00 $6,108.00 15 EA $1,250.00 $18,750.00 7 EA $2,000.00 $14,000.00 Division 13 - Special Construction 1 LS 1 LS Included Above Included Above 1 LS Included Included 1 LS $9,000.00 $9,000.00 1 LS 1 LS $216,814.72 $216,814.72 1 LS $250,000.00 $250,000.00 1 LS $129,000.00 $129,000.00 1 LS 1 LS $105,051.40 $105,051.40 1 LS $142,461.00 $142,461.00 1 LS $117,000.00 $117,000.00 1 LS 1 LS $127,510.00 $127,510.00 1 LS $293,744.00 $293,744.00 1 LS $109,000.00 $109,000.00 1 LS 1 LS $413,840.00 $413,840.00 1 LS $496,000.00 $496,000.00 1 LS $140,000.00 $140,000.00 1 LS 1 EA $75,000.00 $75,000.00 1 EA $100,000.00 $100,000.00 1 EA $74,500.00 $74,500.00 Dumpster Enclosure with Gates 1 LS 1 LS $5,500.00 $5,500.00 1 LS $8,500.00 $8,500.00 1 LS $10,000.00 $10,000.00 Division 22 - Plumbing EA EA $28,000.00 $28,000.00 3 EA $2,400.00 $7,200.00 3 EA $5,000.00 $15,000.00 Division 26 - Electrical 1 LS 1 LS NA NA 1 LS $75,000.00 $75,000.00 1 LS $40,000.00 $40,000.00 Lightning Protection/Detection/Prediction 1 LS 1 LS $43,800.00 $43,800.00 1 LS $22,000.00 $22,000.00 1 LS $10,000.00 $10,000.00 Division 28 - Electronic Safety and Security 1 LS 1 LS $24,500.00 $24,500.00 1 LS $45,000.00 $45,000.00 1 LS $20,500.00 $20,500.00 Pool Renovation (Not Including Pool Heater Add Alternate) Traffic and Site Signage General Conditions Structure Finishes New Senior Family Center Building MEP,Fire, Technology Parking Lot Lighting Parks Video Surveillance Existing Pool House Renovation Playground (by City P.O.) Seating Benches and Tables RFP No. 15-16-023 Date Bid Opened: February 2, 2016 Design Build Norwood Park and Pool Improvements Bid Submittals: 3 Agency: Capital Improvements Declinations: Drinking Fountains & Showers Lake Worth, FL West Construction, Inc. Building(s) Demolition Purchasing Agent: Latora Francis D. Stephenson Construction, Inc. Fort Lauderdale, FL Description General Conditions Design Fees Permit Allowance Bonds and Insurance (Bldrs Risk; GL) Recreational Design & Construction, Inc. Fort Lauderdale, FL OH&Profit Exhibit 3 128 of 217 1 LS 1 LS $11,600.00 $11,600.00 1 LS $3,500.00 $3,500.00 1 LS $10,500.00 $10,500.00 Division 31 - Earthwork Clearing and Grubbing 1 LS 1 LS $28,542.85 $28,542.85 1 LS $15,000.00 $15,000.00 1 LS $10,315.00 $10,315.00 1 LS 1 LS Included above Included above 1 LS $15,000.00 $15,000.00 1 LS $10,855.00 $10,855.00 Division 32 - Exterior Improvements SY 1610 SY $39.04 $62,854.40 (A)3397 SY $33.00 $112,101.00 3050 SY $15.00 $45,750.00 Concrete Paving / Walks SY 1974 SY $45.73 $90,271.02 (A)11941 SF $6.00 $71,646.00 1303 SY $36.00 $46,908.00 Curbs and Gutters LF 762 LF $22.00 $16,764.00 1571 LF $25.00 $39,275.00 600 LF $14.00 $8,400.00 Chain Link Fence LF 230 LF $16.00 $3,680.00 227 LF $24.00 $5,448.00 440 LF $28.00 $12,320.00 Picket Fence LF 308 LF $52.70 $16,231.60 (A)738 LF $85.00 $62,730.00 860 LF $45.00 $38,700.00 Estate Style Fence LF 700 LF $100.36 $70,252.00 (A)209 LF $130.00 $27,170.00 500 LF $70.00 $35,000.00 Irrigation System - Complete 1 LS 1 LS $15,000.00 $15,000.00 1 LS $63,800.00 $63,800.00 1 LS $40,000.00 $40,000.00 Irrigation Meter and Backflow Preventer 1 LS 1 LS $1,850.00 $1,850.00 1 LS $3,300.00 $3,300.00 1 LS $19,000.00 $19,000.00 Sod SF SF $87,500.00 $87,500.00 87500 SF $0.33 $28,875.00 87824 SF $0.26 $22,834.24 Shrubs EA EA $8,750.00 $8,750.00 1500 EA $11.00 $16,500.00 800 EA $10.00 $8,000.00 Trees Shade Trees EA EA $18,320.00 $18,320.00 20 EA $4,400.00 $88,000.00 27 EA $275.00 $7,425.00 Palms EA EA Included above Included above 35 EA $350.00 $12,250.00 27 EA $275.00 $7,425.00 Flowering And Small Trees EA EA Included above Included above 7 EA $385.00 $2,695.00 15 EA $150.00 $2,250.00 Tree Protection Fencing 1 LS 1 LS Included above Included above 1 LS $2,750.00 $2,750.00 1 LS $4,000.00 $4,000.00 Tree Pruning / Lifting /Maintenance 1 LS 1 LS Included above Included above 1 LS $11,000.00 $11,000.00 1 LS $3,000.00 $3,000.00 Division 33 - Site Utilities 1 LS 1 LS $11,230.00 $11,230.00 1 LS $120,000.00 $120,000.00 1 LS $57,250.00 $57,250.00 1 LS 1 LS NA NA 1 LS $20,000.00 $20,000.00 1 LS $18,500.00 $18,500.00 FPL, Comcast, ATT (Power, Telecommunications, TV)1 LS 1 LS $6,650.00 $6,650.00 1 LS $15,000.00 $15,000.00 1 LS $18,000.00 $18,000.00 $2,056,564.96 (A)$2,964,285.00 $1,595,932.24 Award Add Alternate Add Alternate Add Alternate 1 EA 1 LS $11,500.00 $11,500.00 1 LS $15,000.00 $15,000.00 1 LS $60,000.00 $60,000.00Replace Pool Heaters and Reconnect Public WIFI DESIGN BUILD BASE BID PRICE: Onsite Water & Sewer, Drainage Offsite Water & Sewer, Drainage Asphalt Paving Fine Grading Exhibit 3 129 of 217 18605 NW 27th Avenue Miami Gardens, Florida 33056 City of Miami Gardens Agenda Cover Memo Council Meeting Date: March 23, 2016 Item Type: (Enter X in box) Resolution Ordinance Other X Fiscal Impact: (Enter X in box) Yes No Ordinance Reading: (Enter X in box) 1st Reading 2nd Reading X Public Hearing: (Enter X in box) Yes No Yes No Funding Source: City of Miami Gardens General Obligation Bond Funds Advertising Requirement: (Enter X in box) Yes No X Contract/P.O. Required: (Enter X in box) Yes No RFP/RFQ/Bid #: RFP No. 15-16-025 X Strategic Plan Related (Enter X in box) Yes No Strategic Plan Priority Area: Enhance Organizational Bus. & Economic Dev Public Safety Quality of Education Qual. of Life & City Image X Communcation Strategic Plan Obj./Strategy: Capital Improvements X Sponsor Name Cameron Benson, City Manager Department: Capital Improvement Short Title: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AWARDING A BID TO WEST CONSTRUCTION INC. FOR THE DESIGN AND CONSTRUCTION OF AN IMPROVEMENT PROJECT AT THE BETTY T. FERGUSON RECREATIONAL COMPLEX; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE AN AGREEMENT FOR THIS PURPOSE; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. Staff Summary: BACKGROUND Item K-15) Consent Agenda Resolution Bid Award #2/ West Construction, Inc. 130 of 217 18605 NW 27th Avenue Miami Gardens, Florida 33056 In April 2014, the City of Miami Gardens’ residents approved a General Obligation Bond in the amount of sixty million dollars ($60,000,000) for the construction of and improvements to the City’s parks and related facilities. The City Council subsequently approved a Bond Implementation Plan that lists and details the proposed improvements at each park facility or municipal property. On September 22, 2015, staff issued Request For Qualifications (RFQ) Number 15-16-003 for Betty T. Ferguson Recreational Complex, Step One, inviting design-build firms or teams to provide qualifications for a future design-build contract for facility improvements, technical, schedule and cost proposals to implement an overall improvement project at Betty T. Ferguson Recreational Complex, located at 3000 NW 199th Street. A broadcast notice was sent to seven hundred ninety-eight vendors (798). Fifty-six (56) proposals were requested. The RFQ opened on October 23, 2015, and five (5) proposals were received and publicly read. The RFQ was prepared in accordance with Florida Statue 287.055 Consultants Competitive Negotiation Act (CCNA). On November 16, 2015, the Selection Committee short-listed four (4) firms: D. Stephenson Construction, Inc.; Di Pompeo Construction Corporation; Recreational Design & Construction, Inc.; and West Construction, Inc. CURRENT SITUATION The Procurement Department applied the City of Miami Gardens Business and Resident Economic Growth Plan (CMG-BREP) preference to this project. West Construction, Inc. was compliant to the City of Miami Gardens Business Resident Economic Growth Plan (Exhibit 2). On January 12, 2016, Request For Proposal (RFP) Number 15-16-025, Betty T. Ferguson Recreational Complex, Step Two, was issued to the four (4) short-listed vendors. The RFP opened on February 18, 2016. A proposal from West Construction, Inc. was received and publicly read. West Construction, Inc. was determined to be both responsive and responsible to the requirements of the RFP (Exhibit 1). The recommendation for award is to West Construction, Inc. A copy of the proposal document and submittal are available at the Assistant to the Mayor and Council’s Office for review. Proposed Action: It is recommended that the City Council approve the recommendation for award for RFP Number 15-16- 025, Betty T. Ferguson Recreational Complex, Step Two, to West Construction, Inc. and authorize the City Manager to proceed with negotiations. Attachments: Exhibit 1 – Shortlist Ranking sheet Exhibit 2 – City of Miami Gardens Business Resident Economic Growth Plan Memorandum (CMG-BREP) Exhibit 3 – Bid Tabulation 131 of 217 RESOLUTION NO. 2016____ 1 2 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF 3 MIAMI GARDENS, FLORIDA, AWARDING A BID TO WEST 4 CONSTRUCTION INC. FOR THE DESIGN AND CONSTRUCTION 5 OF AN IMPROVEMENT PROJECT AT THE BETTY T. 6 FERGUSON RECREATIONAL COMPLEX; AUTHORIZING THE 7 CITY MANAGER TO NEGOTIATE AND EXECUTE AN 8 AGREEMENT FOR THIS PURPOSE; PROVIDING FOR THE 9 ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN 10 EFFECTIVE DATE. 11 12 WHEREAS, in April 2014, the City of Miami Gardens residents approved a 13 General Obligation Bond in the amount of $60,000,000 for the construction of and 14 improvements to the City’s parks and related facilities, and 15 WHEREAS, the City Council subsequently approved a Bond Implementation 16 Plan that lists and details the proposed improvements at each park facility or municipal 17 property, and 18 WHEREAS, on September 22, 2015, staff issued Request for Qualifications 19 (RFQ) number 15-16-003 for Betty T. Ferguson Recreational Complex Improvements, 20 and 21 WHEREAS, on November 16, 2015, a staff Selection Committee short-listed four 22 (4) firms: D. Stephenson Construction, Inc.; Di Pompeo Construction Corporation; 23 Recreational Design & Construction, Inc.; and West Construction, Inc., and 24 WHEREAS, on January 12, 2016, Request For Proposal (RFP) number 15-16-25 025, was issued to the four (4) short-listed vendors, and 26 WHEREAS, on February 18, 2016, a proposal from West Construction, Inc. was 27 received and publicly read, and 28 WHEREAS, the City Manager is recommending that the City Council award a 29 design build contract to West Construction Inc., 30 132 of 217 2 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY 31 OF MIAMI GARDENS, FLORIDA AS FOLLOWS: 32 Section 1: ADOPTION OF REPRESENTATIONS: The foregoing Whereas 33 paragraphs are hereby ratified and confirmed as being true, and the same are hereby 34 made a specific part of this Resolution. 35 Section 2: AUTHORIZATION: The City Council of the City of Miami Gardens 36 hereby awards a bid to West Construction Inc., for the design and construction of an 37 improvement project at the Betty T. Ferguson Recreational Complex in response to 38 RFP No. 15-16-025; and authorizes the City Manager to negotiate and execute an 39 agreement for this purpose. 40 Section 3: EFFECTIVE DATE: This Resolution shall take effect immediately 41 upon its final passage. 42 PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MIAMI 43 GARDENS AT ITS REGULAR MEETING HELD ON ____________, 2016. 44 45 ___________________________________ 46 OLIVER GILBERT, III, MAYOR 47 48 49 ATTEST: 50 51 52 __________________________________ 53 RONETTA TAYLOR, MMC, CITY CLERK 54 55 56 PREPARED BY: SONJA KNIGHTON DICKENS, CITY ATTORNEY 57 58 59 SPONSORED BY: CAMERON D. BENSON, CITY MANAGER 60 61 Moved by: __________________ 62 63 133 of 217 3 VOTE: _________ 64 65 Mayor Oliver Gilbert , III ____ (Yes) ____ (No) 66 Vice Mayor Felicia Robinson ____ (Yes) ____ (No) 67 Councilwoman Lillie Q. Odom ____ (Yes) ____ (No) 68 Councilman David Williams Jr ____ (Yes) ____ (No) 69 Councilwoman Lisa C. Davis ____ (Yes) ____ (No) 70 Councilman Rodney Harris ____ (Yes) ____ (No) 71 Councilman Erhabor Ighodaro, Ph.D. ____ (Yes) ____ (No) 72 73 134 of 217 RFP/RFQ #: 1/12/16 Title:2/18/16 Agency:1 Project Manager: Negotiator:2/23/16 Responsive (Yes / No)Vendors Listed Alphabetically Address City State - Country Zone Zip Yes West Construction, Inc. and West Architecture and Design, LLC 318 South Dixie Highway, Suite 4-5 Lake Worth FL 33460 2/23/16 Anthony Smith 15-16-025 Date Advertised: Date Opened: Capital Improvement Number of Responses Received: Design Build Betty T Ferguson Recreational Complex COMMENTS: Date Created: NA Recommendation of Award: Exhibit 1135 of 217 136 of 217 137 of 217 138 of 217 139 of 217 Division 01 - General Requirements Cost Comments Notes Cost Comments Notes $84,000.00 $70,000.00 $20,000.00 $20,000.00 $34,000.00 $130,000.00 Division 02 - Existing Conditions Site Demolition $9,000.00 Division 10 - Specialties $9,000.00 Division 12 - Furnishings Bicycle Racks $1,000.00 Trash and Litter Receptors $2,000.00 $2,000.00 Division 13 - Special Construction $39,000.00 Note whether "New" or "Renovated" and supplemented with new $95,000.00 Note whether "New" or "Renovated" and supplemented with new Renovated and SWN Division 26 - Electrical Note quantity:$78,750.00 Note quantity:23 Parking Lot Lighting - Replacement LED Note quantity:$30,000.00 Note quantity:44 Walking Trail Lighting Note quantity:$42,500.00 Note quantity:25 Lighting Protection/Detection/Prediction (Modify Existing)$0.00 Division 28 - Electronic Safety and Security $20,000.00 $20,000.00 Division 31 - Earthwork Clearing and Grubbing $9,000.00 $19,000.00 Division 32 - Exterior Improvements Note # new spaces provided:$320,682.00 Note # new spaces provided:256 Concrete Paving / Walks : Walking Trail Note LF provided:$76,800.00 Note LF provided:3200 Curbs and Gutters Note LF provided:$25,000.00 Note LF provided:2500 Chain Link Fence Note LF provided:$5,000.00 Note LF provided:200 8' Tall Chain Link Fencing at Bleachers Note LF provided:$51,000.00 Note LF provided:1700 Irrigation System - Complete $36,000.00 Sod Note SF provided $12,000.00 Note SF provided 60000 Shrubs Note quantity:$4,000.00 Note quantity:400 Trees Shade Trees Note quantity:$13,750.00 Note quantity:50 Palms Note quantity:$8,250.00 Note quantity:30 Flowering And Small Trees Note quantity:$4,000.00 Note quantity:20 Tree Protection Fencing $2,500.00 Tree Pruning $3,500.00 Division 33 - Site Utilities $105,000.00 $0.00 FPL, Comcast, ATT (Power, Telecommunications, TV)$17,000.00 $1,398,732.00 Add Alternate $395,200 Note # new spaces provided:165 Re-assemble dismantled bleachers at North Dade Optimist Park $20,000 Note # seats provided:350 West Construction, Inc. 318 South Dixie Highway, Suite 4-5 Lake Worth, FL 33460 Traffic and Site Signage Note: High school standard for Bleachers Expanded Capacity Bleachers-Including Dolphin's Seats New scoreboard & Public Address Audio System RFP No. 15-16-025 Design Build Betty T. Ferguson Recreational Complex Agency: Capital Improvements Extended parking spaces into Priority 2 West area Public WIFI Parking Lot Lighting - New Parks Video Surveillance DESIGN BUILD BASE BID PRICE: Onsite Water & Sewer, Drainage Offsite Water & Sewer, Drainage Asphalt Paving (Turf Block Area and Priority Area 1) Fine Grading Permit Allowance Bonds and Insurance (Bldrs Risk; GL) OH&Profit Seating Benches and Tables Purchasing Agent: Latora Francis Description General Conditions Design Fees Declinations: Bid Submittals: 1 Date Bid Opened: February 18, 2016 Exhibit 3 140 of 217 Quarterly Staff Report 1 | Page CITY OF MIAMI GARDENS QUARTERLY STAFF REPORT December 2015 through February 2016 Capital Improvements Projects ART IN PUBLIC PLACES (AIPP)- North Dade Optimist Park: Installation 50% complete - Rickelle Williams • The Norland Middle School (NMS) project design proposal was approved by the City Council at the 2/25/15 Council meeting. • Artist Services Agreement was executed on 3/20/15. • Installation is ongoing. City Hall & PD Building GMP-1 (Earthwork): Close-Out 100% – J. Allen & A. Smith • For more information regarding Earthwork Construction see 7/13 CIP Monthly Report. • Upon completion of GMP 2, a walk thru of the site will be scheduled with the City of North Miami Beach (CNMB) to verify that all of their facilities haven’t been damaged after GMP 1. CNMB issued a partial field completion for GMP 1, and will issue a final field completion after their acceptance inspection for GMP 2. • NMB has performed several site reviews of the installation and are proceeding periodically to verify all installations as the work is completed. Phase II and Offsite work was performed the week of 12/1/14. The Balance of the Phase III work will be reviewed and verified at the completion of Phase III. • A Latent defect was noted in the West courtyard pavers being addressed by Skanska in 2015 in underground storm Management System. Contractor has been notified and the City is awaiting a repair method. In lieu of Skanska making the appropriate repairs the City is authorized under the agreement to make the necessary repairs and withhold the cost of the repairs from Final Payments to Skanska for the work required to be performed to correct the defective installation. The process is ongoing and acknowledged by Skanska. New City Hall & PD Building GMP-2: Phase II Construction 100% complete; Phase III Construction 99.90% Complete – Jimmie Allen Phase II Scope. • Skanska has processed all documentation for the request for CO from the CMG Development Services Department and the department issued the CO on 12/9/14. • The work is pending the final certification of completion and project closeout by the City. • Final Completion was scheduled in accord with the contract 56 days after substantial completion or 6/27/14. Final Completion was executed. The final request for the certificate of completion letter from Skanska has been received. The City withheld funds sufficient to guarantee that all incomplete work and items being remediated are satisfied prior to Final payment for the Phase II work. Final approval for Phase II has been accepted and all Punch List items have been satisfied. Project Close Out in progress. Final payment pending resolution of the West courtyard paver failure. 141 of 217 Quarterly Staff Report 2 | Page • As of the week of 10/1/15 Skanska provided their final summary of items pending completion and indicated that they were complete with open Punch List Items and subsequently requested that the Architect/Engineer visit the site to confirm that all Punch List Items have been satisfied. • The Architects review of the punch list is pending and under the A/E’s Control. The A/E representative visited the site on 1/14/15 to address the Punch List Inspection Request. • The City provided its review documents to URS for the second time. A response from URS is pending as of this writing. The City will issue final certification of Phase II completion shortly. Phase III Police Building Reconstruction Scope: • Skanska presented a final proposal for Phase III work and Revision 20 on 11/20/14. • NTP date was issued 11/27/14 for Revision 20, Phase II and Phase III work as the final cost to complete the project. The Revision 20 portion of the Police Building was completed in April 2015. The Garage Structure: • The Garage Structure is pending a final Warranty negotiation for materials, labor and installation. The City presented its final determination for the warranty to Skanska in November 2015. Skanska and Coreslab have agreed to final warranty language and to issue a formal response document. Bridge structure: • The Punch List for the Bridge structure was issued in 12/2014 and the Contractor has completed the items on the City’s List supplied in January 2015. That work was completed in July 2015. The Police Building’s Completion Status: • The 1st floor is complete as of 9/11/15. • On 5/30/15 Miami Dade Fire Inspections were conducted and the work was approved. TCO has been issued and the contractor has submitted request for the Certificate of Occupancy (CO) and said CO is pending final sign off on Building Envelope. • A second TCO Extension was issued by the Building Official due to URS not issuing a recommendation for final completion as of the date of this writing. • The contractor has requested a substantial completion review and declaration from the Owner and Architect. The substantial completion determination is pending from the Architect of Record. • Police Department moved in partially on 10/23/15 and finally on 11/14/15. • All punch list reviews have been completed and the contractor is awaiting review by the Architect of the completed punch list items. • Several iterations of the Reviews have been issued by URS and the City and Skanska is addressing URS’s concerns in addition to new work required by URS to correct some HVAC deficiencies in the design of ductwork in the building. • Sallyport acoustical insulation delamination at the ceiling is being reviewed and tested to determine the cause and a satisfactory remedy for the application in the space. • Communications Room Master Antenna system is completed and operable. • Planning for the Real Time Crime Center is progressing. Room configurations and other related activities are being planned for equipment and essential services for the spaces involved. • The vendor for the Video Wall has been selected and they are preparing their work plans as well as determining what infrastructure modifications are needed to house the equipment. 142 of 217 Quarterly Staff Report 3 | Page GMP Owner Direct Purchase Status: The actual tax savings for all invoices that have been paid by the City through 3/9/16 is $871,105.21 Municipal Complex Exterior Signage: Design 100%, Bid Phase 100%, Production and installation phase underway 50% – Jimmie Allen Alternate Signage package was for Quotations. • ITB-15-16-004: Municipal Signage Project was issued on 10/23/15. Bids were due on 11/9/15 and are under evaluation. Contractors bid proposals were opened 11/29/15. • One bid was received which was responsive to all of the requirements in the RFP. City Council approved the staff recommendation to accept the bid during the 11/25/15 meeting. • The award was issued to Advanced Multi Signs Inc. Preparations are being made for final shop submittals for Owner Approval. • Final determination of Signage concept design completed December 2015. • Final Plans submitted and approved by Development Services on 2/16/16. • Individual character signs Installed on 2/22/16 - 2/23/16. • Monument Signs completed and will be installed in on or about 3/15/16 estimated. Municipal Complex Utility Relocation NW 185th Terrace: Design 90% complete • The project is on hold pending the complete analysis of the Municipal Complex budget. • No Status Change. Municipal Complex Roof PV Panels: Design 100% Complete, Bid Phase 100%, Contract Development and Projected Installation Phase • The revised RFP/Bid opening date was 4/24/14. Staff reviewed the submitted RFP/Bids and 3 Design-Build Contractors will be scheduled to give an oral presentation for the final selection. • The oral presentation for the Design-Build Contractors was held on 7/22/14. • Executive staff met with the Low Bidder and an analysis is underway to determine alternate method of financing for installation. • FPL Awarded the City an Energy Rebate in 1/2015 which must be completed by 5/16/2015. The City will be applying for an extension on the Award, as the project completion and terms of the award will not coincide with the final date of the required expenditures in order to apply for and secure the rebate. • The City Met with Advanced Roofing, Inc in February 2016 to discuss the activation of the PV installation contract to move forward with scheduling dates for the installation. • Advanced Roofing has committed to holding their original bid prices in addition to providing more efficient equipment that is available currently as opposed to the original design concept. Fueling Facility at old Police Building & Storm Drainage: Construction Document Phase 85% • The project is cancelled. No further action is being taken at this time. City of Miami Gardens General Obligation Bond • Bond Implementation Plan (BIP) was approved by the City Council at the 2/25/2015 City Council meeting. • Bond Implementation Plan (BIP) was amended to approve the construction of a swimming pool at the Bunche Park Pool site at the 5/27/15 City Council meeting. • Bond Implementation Plan (BIP) was amended and approved at the 12/9/15 City Council meeting to include evaluating expansion of existing recreation building at 143 of 217 Quarterly Staff Report 4 | Page Bennett Lifter Park; renovating gymnasium and other interior areas, and replacing gymnasium flooring at Betty T. Ferguson Recreation Center; evaluating rebuilding pool and pool house at Myrtle Grove Park; and lease/purchase of Shot Spotter gunshot recognition system. Council also approved removal of St. Thomas University Sports Complex from the BIP. Betty T. Ferguson Recreational Center: • RFQ 15-16-003-0: Betty T. Ferguson Rec. Center Improvements (Sitework) Step 1 was advertised on 9/22/15. Pre-bid meeting was held on 9/30/15. Responses were submitted on 10/23/15 and a shortlist of firms was recommended/awarded on 11/16/15. • The Step 2 RFP was advertised to shortlisted Design-Build firms (from Step 1) on 1/12/16. Pre-bid meeting was held on 1/21/16. Responses were submitted on 2/18/16 and recommendation for award has been submitted to Council for approval. Brentwood Pool Outdoor Fitness Station: Construction Phase; – Anthony Smith • Purchase Order was issued for the installation of the outdoor fitness station on 9/30/15. • Permit Application was submitted to CMG Building Department on 12/9/15 and approved on 12/16/16. • The grading commenced on 1/4/16; the footers for shade structure were installed on 1/7/16; and the concrete pad was poured on 1/11/16. • The installation of the equipment commenced on 1/14/16 and was completed on 2/4/16. • The Building Department approved the final inspection on 2/17/16. Buccaneer Park: • RFQ 14-15-031-0: Buccaneer Park Improvements Step 1 was advertised on 6/22/15 and a shortlist of firms was recommended/awarded on 9/3/15. • The Step 2 RFP was advertised to shortlisted Design-Build firms (from Step 1) on 12/4/15. Pre-bid meeting was held on 12/15/15. Responses were submitted on 1/19/16. Evaluation was completed on 1/26/16 and recommendation for award was approved and issued at 2/10/16 City Council meeting. Bunche Park: • RFQ #14-15-037-0 for Bunche Park Improvements Step 1 was advertised on 7/17/15 and a shortlist of firms was recommended/awarded on 9/10/15. • The Step 2 RFP was advertised to shortlisted Design-Build firms (from Step 1) on 1/20/16. Pre-bid meeting was held on 1/27/16. Responses were submitted on 2/23/16 and recommendation for award has been submitted to Council for approval. Bunche Pool: • RFQ 14-15-033: Bunche Pool Improvements Step 1 was advertised on 6/24/15 and a shortlist of firms was recommended/awarded on 9/1/15. • The Step 2 RFP was advertised to shortlisted Design-Build firms (from Step 1) on 11/20/15. Pre-bid meeting was held on 12/1/15. Responses were submitted on 12/22/15. Evaluation was completed on 1/6/16 and recommendation for award was approved and issued at 1/27/16 City Council meeting. Dr. Lester Brown Park Outdoor Fitness Station: Construction Phase 100% completed; – Anthony Smith 144 of 217 Quarterly Staff Report 5 | Page • Purchase Order was issued for the installation of the outdoor fitness station on 2/19/15. • Permit application was submitted to the CMG Development Services Department on 2/25/15 and was approved on 3/03/15. • The contractor commenced installation of the outdoor fitness station on 3/03/15 and completed installation on 3/31/15. • The Miami Dolphins contributed $25,000 for the outdoor fitness station improvements. Norwood Park and Pool Building: • RFQ #14-15-034-0 for Norwood Park & Pool Improvements Step 1 was advertised on 7/15/15 and a shortlist of firms was recommended/awarded on 9/10/15. • The Step 2 RFP was advertised to shortlisted Design-Build firms (from Step 1) on 12/17/15. Pre-bid meeting was held on 1/5/16. Responses were submitted on 2/2/16 and recommendation for award has been submitted to Council for approval. Norwood Pool: Construction Phase 100% completed; – Anthony Smith • CMG staff procured the services of a pool consultant to provide a pool assessment of Norwood Pool. A site inspection, and a review of Health Department file documents for the existing pool were conducted for the purpose of ascertaining the condition of the Pool vessel, and the exploration of practical repair and remodel options leading to the opening of the pool this pool for use this summer season 2015. • The solicitation for quotes for the pool painting and repair work was advertised on 4/30/15. • A pre-bid meeting was held on 5/6/15. • Notice to Proceed (NTP) and Purchase Order (PO) were issued to the contractor on 6/3/15. • The contractor requested and granted additional time because of unforeseen delays on 6/22/15. • Sandblasting and painting of the pool vessel is complete. • The disconnect switch for the pump burned out in the equipment area during the start-up of the pumps and circulating the water on 7/7/15. • Staff had to order parts and material for the disconnect switch and electrical components that burned out during the pool pump start-up. Staff completed the replacement of the electrical work and disconnect switch on 8/19/15. • The pool opening inspection for the Health Department was held on 8/27/15. Staff and contractor completed outstanding items on the inspection report. • Passed Health Department pool opening inspection on 9/2/15. • Tree trimming contractor trimmed leaves hanging over the pool and deck on 9/22/15. • The Contractor received final payment on 9/25/2015. Risco Park: • RFQ #14-15-038-1 for Risco Park Improvements Step 1 was advertised on 7/21/15 and a shortlist of firms was recommended/awarded on 9/16/15. • The Step 2 RFP is being prepared for release. Senior Family Center: • RFQ #14-15-032-0 for Senior Family Center Improvements Step 1 was advertised on 6/23/15 and shortlist was recommended/awarded on 9/3/15. • The Step 2 RFP was advertised to shortlisted Design-Build firms (from Step 1) on 12/11/15. Pre-bid meeting was held on 12/22/15. Responses were submitted on 1/28/16. 145 of 217 Quarterly Staff Report 6 | Page Evaluation was completed on 2/10/16 and recommendation for award has been submitted to Council for approval. Showmobiles: Manufacturing/Construction Phase; - Anthony Smith • The project was advertised through a Request for Proposal (RFP) on 5/12/15. • A recommendation of Award to Century Industries was submitted to City Council and approved on 7/22/15. • The Purchase Order (PO) was submitted to the vendor on 9/11/15. • Manufacturing of the showmobile commenced on 12/2/16. • Completion of showmobile production pending the installation of the handicap lift that was on back order. • The first showmobile unit was delivered to the City on 2/11/16. The second showmobile unit was delivered on 2/16/16. • Training for the showmobile is scheduled for March 2016. • Registration and insurance coverage pending for the showmobile unts. Real Time Crime Center • RFP 14-15-024-0 for Real Time Crime Center Video Wall & Controller was advertised on 9/9/15. Pre-bid meeting was held on 9/22/15. Proposals were submitted on 12/10/15. Proposals were evaluated on 1/7/16 and recommendation for award was approved and issued at 1/27/16 City Council meeting. City Manager’s Office 146 of 217 Quarterly Staff Report 7 | Page 147 of 217 Quarterly Staff Report 8 | Page 148 of 217 Quarterly Staff Report 9 | Page 149 of 217 Quarterly Staff Report 10 | Page 150 of 217 Quarterly Staff Report 11 | Page 151 of 217 Quarterly Staff Report 12 | Page 152 of 217 Quarterly Staff Report 13 | Page 153 of 217 Quarterly Staff Report 14 | Page 154 of 217 Quarterly Staff Report 15 | Page Community Development Enclosed is a list of accomplishments completed through from December 2015 through February 2016.  CDBG FY 2016-17 Funding – The US Department of Housing and Urban Development released the Entitlement Program allocations for Fiscal Year 2016-17. The City will be receiving $971,071 in CDBG funds, which is a decrease of $29,573 from FY 2015-16.  CDBG 5-year Consolidated Planning – Every 3-5 years the City must update its Consolidated Plan which governs HUD funded programs such as the Community Development Block Grant (CDBG) Program. CD Staff along with the consultant Florida Housing Coalition has begun the planning process. A Community Needs Survey has been developed and is currently available for public response at https://www.surveymonkey.com/r/miamigardenscommunitysurvey. Furthermore, several public meetings have been scheduled during the month of March to get community input into the development of the Consolidated Plan and the Analysis of Impediments to Fair Housing. Meeting dates are: o March 1st at 2:00pm in the City Hall Community Room o March 8th at 2:00pm in the City Hall Community Room 155 of 217 Quarterly Staff Report 16 | Page o March 10th at 6:00pm at the Betty T. Ferguson Recreation Complex Hibiscus Room o March 24th at 6:00pm at the North Dade Regional Library Program Room A The Consolidate Plan along with the 2016-17 Action Plan and Analysis of Impediments to Fair Housing are due to US HUD by August 15, 2016.  CDBG Public Services Request For Proposal (RFP) – The City will be holding a mandatory Technical Assistance Workshop on Thursday, March 17th at 10am as part of the Public Services Request for Proposal process for FY 2016-17. Eligible applicants include agencies or organizations that provide social or public services to city residents and have a 501(c)3 status from the IRS. Agencies interested in applying for these grants must have attended this TA workshop. The RFP will be issued on Monday, March 28, 2016 and will be available for download free of charge from the City’s website. The amount of funding available for FY 2016-17 is approximately $145,000.  The Commons Project – Construction on the 24-unit residential building for elderly rental housing began in December 2015.  HUD Monitoring – CD department staff is preparing for a HUD Administrative Monitoring of the Neighborhood Stabilization Program (NSP). HUD Miami Field Office representatives will be on site reviewing files and financials associated with this program the week of March 28th. Development Services & Code Compliance Department 156 of 217 Quarterly Staff Report 17 | Page 157 of 217 Quarterly Staff Report 18 | Page 158 of 217 Quarterly Staff Report 19 | Page 159 of 217 Quarterly Staff Report 20 | Page 160 of 217 Quarterly Staff Report 21 | Page 161 of 217 Quarterly Staff Report 22 | Page 162 of 217 Quarterly Staff Report 23 | Page 163 of 217 Quarterly Staff Report 24 | Page 164 of 217 Quarterly Staff Report 25 | Page 165 of 217 Quarterly Staff Report 26 | Page Finance Department Below is a list of tasks the department achieved for the last quarter until February 29, 2016. 1. Submitted the FY 2016 budget documents to the Government Finance Officers Association (GFOA) for consideration of the Budget Award. 2. Drafted all financial schedules of FY 2015 Comprehensive Annual Financial Report. Pending on Florida Retirement System to provide the pension liability to complete the FY 2015 CAFR to submit to Council. This is the first year the City will have to record pension liability under the implementation of GASB 68. 3. Performed impact calculations for PBA union negotiations. 4. Performed research after a citizen comment at the Council meeting and recommended to Council the adoption of Ordinance No. 2015-16-346 which provides additional Homestead exemption for low-income senior citizens who are long term residents. This additional exemption will be effective for FY 2017. 5. GO Bond Securities was moved from Wells Fargo to Raymond James. 6. Refinance Series 2009 taxable bond for a three year term, and obtain extension for a five year term for Series 2009B. Both bond issues were taxable bond for economic development property and balloon payment of the principal in the amount of $6.3 million and $6.9 million respectively were due on February 1, 2016. 7. During the period of November 15 to February 15, 2016, staff has submitted 16 grants totaling $372,863.03 in grant reimbursements. 166 of 217 Quarterly Staff Report 27 | Page At the end of February, the year-to-date expenditures or revenues should reflect 41.66% of the budget. As most revenues at the end of February were recognized at least three months of revenue, staff is able to start projecting what year-end revenues may be. Certain revenue sources are showing signs of shortfall. Detailed analysis is discussed under the individual funds. Below is just a summary of some of the major variance that staff is projecting: State Revenue Sharing: The State always performed a true up in July based on the actual amount collected during their fiscal year. Should the City receive the same amount of true up as last fiscal year; there may be shortfall of $200,000. Fines: Fines collected on Parking and Traffic fines are currently lagging. Staff is projecting a shortfall of approximately $150,000. False Alarms fines are projecting to be short by $138,000 but these shortfalls may be offset by Red Light Camera fines. Should trend continue for red light camera fines, the City may recognize a surplus of approximately $1,000,000. Parks & Recreation Revenue: Based on the revenue collected YTD as compared to FY 2015, the City may recognize a shortfall of $140,000. This shortfall may be adjusted depending on the registration for the Spring and Summer Camp as well as Sports Program which will incur later in the fiscal year. As to expenditures, staff has concerns in providing funding for the overrun of the Food and Wine Event in the amount of $164,528.91 and the Diabetic Event in the amount of $5,383.40. Also, due to the new vision and additional responsibilities for Public Affairs Department, a projection of shortfall may incur at the end of the year for approximately $72,000. Depends on the completion of the sale of the two taxable properties, the City may also have to find funding for the debt service for these properties. The contract for sale of the properties during the budget process should have been completed before FY 2016 and therefore the debt service payment was not budgeted. Should the sale of these properties are completed before the September 30, 2016, there will be no fiscal impact to the City as the sale proceeds will be utilized to pay the debt service. As of February 29, 2016 the City has available cash with Wells Fargo Bank in the amount of $15,235,310. The City still has approximately $14,796,408 in market value with the State Board of Administration earning 0.53% and $5,705 in tax certificates with Dade County. 167 of 217 Quarterly Staff Report 28 | Page FY 2016FY 2016%FY 2015FY 2015% Budget YTD Revenues of BudgetBudget YTD Revenues of Budget Property Tax 1 24,131,45020,475,42784.85%23,600,09819,443,16582.39% Utility Tax 2 10,071,0002,236,93322.21%10,398,0003,153,58030.33% Franchise Fees 3 3,308,848446,40213.49%3,048,633407,52913.37% Permits/License Tax/Other Fees 4 2,194,0001,529,36769.71%2,001,3011,609,02580.40% Intergovernmental Revenue 5 12,589,9894,053,67532.20%11,294,4763,790,92333.56% Charges for Services 6 7,351,8742,552,22334.72%6,520,4981,633,95025.06% Fines & Forefeitures 7 3,650,6541,587,34043.48%4,017,7511,066,91526.56% Miscellaneous Revenues 1,586,370523,52033.00%1,524,150573,10537.60% Non-Operating Revenues 1,399,650433,34530.96%1,231,690424,84534.49% TOTAL 66,283,83533,838,23151.05%63,636,59732,103,03750.45% 1 Property Taxes are not due until April 1, however homeowners receive discounts if paid before April 1 encouaging early payments. 2 Revenue from electric, water and gas only reflected two months of revenue, so it is difficult for staff to project what year-end revenue will. Last year revenue for the same period of time is approximately $1 million more, this is attributed to State audit on the Telecommication Tax in FY 2015 and the City recevied a favorable adjustments to the revenue in December 2014. Based on current trend of Telecommunication tax, staff is projecting a surplus of $75,000 if the trend continues 3 The majority of the franchise is derived from the Electric franchise fees which the City only receives once a year in August. 4 Business License tax, certificate of use and certificate of re-occupancy are due on October 1, therefore collection rate is high. The main difference in revenue lower than FY 2015 is attributed to Planning & Zoning Fees. Last year same period of time, the City received $223,930 while in FY 2016, the City received $147,337. 5 This revenue is slightly higher when compared to FY 2015 which is attributed to COPs grant reimbursement and sales tax revenue. Although State Revenue Sharing receipts when compared to FY 2015 is higher, however, compare to the budget provided by the State, staff is projecting a shortfall of approximately $200,000 based on the monthly distribution receives.. State will perform a true-up in August when the fiscal year ends in July 2016 when all revenues are collected. 6 The higher amount collected in FY 2015 is mainly attributed to Off duty service provided by the Police officers. This revenue is to off-set the amount the City will have to pay the officers for those services. Recreation fees when compared to last fiscal year for the same period of time is lower and when compare to budget, staff is projecting a shortfall of $140K. 7 Both traffic fines and parking fines are coming in under budget. Staff is projecting a shortfall of $150,000 for these two revenues False Alarms fines are also lagging, and a projection of $138,000 shortfall. However, based on the current trend of Red Light Camera fines, staff is projecting a surplus of approximately $1,000,000 that will offset some of the deficit. GENERAL FUND Revenues as of February 29, 2016 FY 2016FY 2016%FY 2015FY 2015% Budget YTD Expenses of BudgetBudget YTD Expenses of Budget 1 44,271,15417,483,19039.49%42,778,09217,472,56240.84% 2 14,081,6277,628,98454.18%13,987,9927,285,90352.09% 44,63934,63877.60%284,81434,68212.18% 30,000 00.00%53,0004,7420.00% 7,726,5943,219,41541.67%6,524,9772,685,40541.16% 129,821 00.00%7,722 00.00% TOTAL 66,283,83528,366,22742.80%63,636,597 27,483,295 43.19% 1 Personnel expenses should be expensed at 40.35%. This is slightly lower due to vacany and pending rectification of union contracts that may have fiscal impact to the City. 2 Operating expenses should be expensed at 41.6%. This category is slightly higher which is attributed to nearly 50% of insurance premium has been paid and Jazz in the Gardens expenses Other Uses Emergency Reserve Build Up Expenditures as of February 29, 2016 GENERAL FUND Personnel Expenses Operating Expenses Capital Outlay Grants and Aids 168 of 217 Quarterly Staff Report 29 | Page FY 2016FY 2016%FY 2015FY 2015% Budget YTD Revenues of BudgetBudget YTD Revenues of Budget Permits/License Tax/Other Fees 1 1,652,066817,72549.50%1,606,200920,302 57.30% Charges for Services 241,599145,2900.00%253,275117,38246.35% Miscellaneous Revenues 360 730.00%0 9470.00% Non-Operating Revenues 9,800 0 TOTAL 1,903,825963,08850.59%1,859,4751,038,63055.86% 1 More permits activities than projected DEVELOPMENT SERVICES FUND Revenues as of February 29, 2016 FY 2016FY 2016%FY 2015FY 2015% Budget YTD Expenses of BudgetBudget YTD Expenses of Budget 1,351,848547,44140.50%1,373,542592,12743.11% 126,85251,83440.86%68,63335,65551.95% 425,125177,13541.67%417,300173,87541.67% TOTAL 1,903,825776,41140.78%1,859,475801,65743.11% All expenditures are within budget allocation DEVELOPMENT SERVICES FUND Personnel Expenses Operating Expenses Other Uses Expenditures as of February 29, 2016 FY 2016FY 2016%FY 2015FY 2015% Budget YTD Revenues of BudgetBudget YTD Revenues of Budget Local Option Gas Tax 1 2,160,000745,89734.53%2,089,517750,10135.90% Permits/License Tax/Other Fees 2 78,50070,66290.02%62,00055,16988.98% Intergovernmental Revenue 3 4,543,238611,02713.45%4,675,774920,26519.68% Charges for Services 9,0006,07867.53%6,500 7,008107.81% Miscellaneous Revenues 57,7507,16612.41%215,000 1,7360.81% Non-Operating Revenues 1,686,10277,3754.59%572,62875,86013.25% TOTAL 8,534,5901,518,20517.79%7,621,4191,810,13923.75% 1 Local Option Gas Tax distribution is lagging by one month. Revenue is slightly higher than projected as it should reflect 33.33% of budget 2 More activities for permits issued 3 The variance in this revenue between FY 2016 and FY 2015 is attributed to only 1 month of CITT revenue distribution is received in FY 2016, while in FY2015, the City has received two months of distribution. TRANSPORTATION FUND Revenues as of February 29, 2016 169 of 217 Quarterly Staff Report 30 | Page FY 2016FY 2016%FY 2015FY 2015% Budget YTD Expenses of BudgetBudget YTD Expenses of Budget 1 2,342,399963,48541.13%2,330,535864,80237.11% 1,536,572383,71724.97%1,435,869348,46424.27% 3,729,650264,2487.09%2,532,047362,60614.32% 925,969340,20536.74%1,322,968337,31525.50% TOTAL 8,534,5901,951,65522.87%7,621,4191,913,18825.10% 1 Personnel expenses is slightly higher attributed to payout of terminated employees TRANSPORTATION FUND Expenditures as of February 29, 2016 Personnel Expenses Operating Expenses Capital Outlay Other Uses FY 2016FY 2016%FY 2015FY 2015% Budget YTD Revenues of BudgetBudget YTD Revenues of Budget Permits/License Tax/Other Fees 45,00021,72748.28%52,00022,84943.94% Grant 275,000 0 0.00%360,000 0 0.00% Charges for Services 1 3,564,8452,893,01281.15%3,578,6162,889,89980.75% Miscellaneous Revenues 4,0002,38259.56%4,000 89122.27% Non-Operating Revenues 695,143 0 0.00%61,569 0 0.00% TOTAL 4,583,9882,917,12163.64%4,056,1852,913,63971.83% 1 Beginning FY 2015, Stormwater fees are collected under the tax bill, therefore the revenue is collected at 81% Revenues as of February 29, 2016 STORMWATER FUND FY 2016FY 2016%FY 2015FY 2015% Budget YTD Expenses of BudgetBudget YTD Expenses of Budget 1 888,875298,44533.58%876,304324,18036.99% 2 1,076,679541,66150.31%994,666269,10027.05% 1,454,860133,0179.14%1,117,50122,1961.99% Debt Service 632,189118,9530.00%632,400285,5600.00% 531,385185,01034.82%435,314181,38041.67% TOTAL 4,583,9881,277,08627.86%4,056,1851,082,41626.69% 1 Vacancies in the stormwater fund 2 Higher expenses in both budget comparison and when compared to FY 2015 is attributed to the canal maintenance costs billed by Miami Dade County. In FY 2015, the billing did not incur until March. STORMWATER FUND Personnel Expenses Operating Expenses Capital Outlay Other Uses Expenditures as of February 29, 2016 170 of 217 Quarterly Staff Report 31 | Page Revenues from Capital Projects Fund are either from grants or transfer from General Fund. FY 2016FY 2016%FY 2015FY 2015% Budget YTD Expenses of BudgetBudget YTD Expenses of Budget 338,082140,05341.43%349,501139,85540.02% 1 88,400152,070172.02%139,82172,81352.08% 59,804,557931,5111.56%61,758,6151,604,7150.00% 6,611,3902,754,74541.67%5,829,8292,429,09541.67% TOTAL 66,842,4293,978,3805.95%68,077,7664,246,4786.24% 1 Higher expenses is attributed to attorney fees or professional services incurred for the City Hall project and the legal matter with regard to the sale of the two econcomic development properties. Personnel Expenses Operating Expenses Capital Outlay Other Uses CAPITAL PROJECTS FUND Expenditures as of February 29, 2016 171 of 217 Quarterly Staff Report 32 | Page Human Resources Department 172 of 217 Quarterly Staff Report 33 | Page 173 of 217 Quarterly Staff Report 34 | Page 174 of 217 Quarterly Staff Report 35 | Page 175 of 217 Quarterly Staff Report 36 | Page Information Technology IT Dept Overview This Status report covers the activities of the Information Technology Department for the period from December through February. It is organized into the following areas: • Significant Accomplishments • Projects and Project Status • Significant Issues • Travel Activity and Training Accomplishments from Month: o Significant Accomplishments  2nd Phase of PD Move o Setup and new dispatch computers and installed all necessary software and tested them. o Setup new nice server for Radio and phone recording server. o Setup and move Records Department to new PD. FAX, EDEN Cashiering were setup for the users within the department. o Transferred phone services over to Dispatch. o Installed copiers that were moved by Toshiba for the all 3 departments. o Set PD up on their own internet connection with more bandwidth o Created new Access cards and profiles for access to the building by the remaining PD employees. o In the process of moving over remaining Circuits from Miami-Dade. AFIS and Miami-Dade will be coming by to finalize installation of dispatch equipment.  AFIS portion is now up and running (3/3/2016)  Worked with ATF to help setup a circuit in roundup operation that took place at the old PD building  Fixed Audio Visual Issue in the council chambers.  Installed servers into new PD  Created new badge templates for the new PD 176 of 217 Quarterly Staff Report 37 | Page  Installed new wireless access points in the new PD. New wireless bandwidth is 30X more than the wireless access at the old PD.  Ordered new replacement laptops.  Installed new UPS backup for new PD in every IDF and connected the UPS in the MDF so that it can be monitored.  Installed new laptop for the Mayor Gilbert.  Attended Food Truck Meeting for Council Man Harris.  Changed Council Woman Davis old IPhone to a New IPhone.  Attended Councilwoman Davis Events meeting  Upgraded software for Manager Plus Server  Installation of 2 AT&T circuits in the new PD  Setup new Laptop and IMac for events and Media.  Working with Boss support to customize Boss software for installation  Prepared machine for postal use for the City.  Cleaned active directory to reflect organizational structure.  Configured new replacement printers for Public Works and Community Development.  Participated on Bids and Panels for Police Department ALPR.  Help configure Selex License Plate reader Server.  Provided MIFI devices and helped procurement setup for Vendor Registration at Betty T. Ferguson Recreational Center.  Provided MIFI devices for Ticket Master Setup at Betty T. Ferguson Recreational Center. 177 of 217 Quarterly Staff Report 38 | Page o Projects and Project Status  Felix has begun Web Steering Committee.  Setting up Communications’ Radios with Cooper General.  Setup License Plate Reader Server and configured Verizon Modems for the license plate reader trailers.  Setting up all computers, monitors and stations for all agents in Communications.  Ensuring proper cabling and connections for recording for Communications in PD  Created new access credentials for new PD ID profiles.  Electronic Plan Review (ongoing)  Windows 10 Research/Testing/Deployment (ongoing)  Phase 2 of PD move completed.  Getting Quotes on disaster recovery software and hardware.  Working with Comcast to increase internet speed for City Hall.  Deployed Adobe Reader, Flash Player, Shockwave, Java, Mozilla Firefox via Group Policy  Update Active Directory (ongoing)  Testing Cisco VPN connection for the officer’s connection to the PD vs using Netmotion we can save money if we stop using all the Netmotion connections. o Significant Issues  T1 circuit both AT&T Verizon have down recently.  BTFRC audio visual issues they are looking at replacing the entire system in the auditorium.  Identified power and network issues at BTFRC Computer lab. o Travel Activity and Training  Gardimyr Pierre attended Laserfishe conference in California.  Tristan attended FLGSIA Winter Conference in Orlando.  Felix is continuing his IT security training, IT department purchased online training. 178 of 217 Quarterly Staff Report 39 | Page Park & Recreation Department The following data is representative for the months of December 2015 - February 2016 Recreation Division Partnerships Betty T. Ferguson Recreation Complex Programs/ Activities CMG Programs at BTFRC Revenue Aquatics $7,210.00 Arts $19,112.00 Senior Program Revenue Senior 6 Month Membership $2,295.00 Senior Monthly Membership $3,050.00 Gold $75.00 Silver $0.00 Bronze $35.00 Senior Drop-In $0.00 Gymnasium Revenue Daily Drop-Ins $835.00 Daily Drop-In $260.00 Memberships (total) $12,235.00 Grand Total Revenue $68,712.00 Activity Frequency Revenue Shining Stars After School Program Monday – Friday 87 *Total Revenue for both Camps: $5,675.00 Wonderland Camp 2015 Monday – Friday 55 Revenue Collected Facility Rentals $13,790.00 Youth Sports Program - Athletics $4,140.00 179 of 217 Quarterly Staff Report 40 | Page Highlights and Recreations Events • The Winter Camp program was held December 21st thru December 31st at Norwood and Scott Park. The program operated seven days throughout winter recess. There were (55) fifty-five children enrolled. The children engaged in recreational activities, science experiments, culinary projects, fieldtrips and guest speakers. • December 9, 2016, the Parks and Recreation department in conjunction with Public Affairs department held the City’s first annual Christmas Extravaganza. Children of the Shining Stars afterschool program sang songs, rapped and performed skits. Norland High School Vikings Freedom Writers recited poems. North Dade Middle school provided a Robotics display and presentation. Live performances from the Ladies of Soul and Randy Corinthian who played the saxophone. Lastly, staff dressed as Christmas Carols such as Mr. and Mrs. Claus, the Christmas Angle, Elf’s, Trees, Ginger Bread, etc. Mayor Oliver Gilbert lit the lights first 28 feet tall Christmas in the City of Miami Gardens. The event was delightful for residents as they smiled, applauded and enjoyed the holiday spirit First Tree Ceremony in Miami Gardens. Refreshments were also served. • The STEM Program takes place at Bennett Lifter and Myrtle Grove Parks (Monday-Friday 3-6pm) • Weekend Programs: Read and Play program for school age residents and participants of the Afterschool program during evenings and selected Saturdays at Rolling Oaks Park. This program is to promote and improve reading and fitness amongst our youth. Participants have also attended a book signing at Miami Dade College Wolfson Campus for the first time. • The Fundamentals of Basketball is a 6 week program that will start June 13, 2016. • Volleyball Summer Camp will take place from June 21, 2016, to July 28, 2016, and will be held at Betty T. • Shining Stars After-School Program – Ages 5-12 at Scott Park, Rolling Oaks, and Norwood. $30.00 a week for the first child and $25 for the second ($10.00 Transportation Fee) • Weekend Art Program (ages 7-15) – Eight week Visual Arts Class. The weekend visual arts program offers a unique creative environment. Students will learn to cultivate and treasure imaginative projects to enhance their critical thinking and social skills. • Recreational on wheels is an adventurous initiative that engages children and families to become active in their communities through social games, fitness competitions, free play, crafts and more. This program allows people of all ages to enjoy laughter while interacting with their neighbors and engaging in activities that are healthy mentally and physically. These events will rove throughout City parks on a rotating schedule. 180 of 217 Quarterly Staff Report 41 | Page Police Department This report details the current staffing of the Department and a breakdown of statistics and/or events in each Division during this period. Police Department Staff TOTAL BUDGETED POSITIONS: 294-10 frozen TOTAL HIRED TO DATE: 273 • 1 Chief • 0 Assistant Chief-1 vacancy • 2 Majors-1 vacancy • 3 Commanders • 10 Captains-1 vacancy • 24 Sergeants-3 vacancies • 169 Police Officers-9 vacancies • 4 Community Service Aides • 1 Traffic Assistant • 13 Telecommunications Operators-3 vacancies • 2 Telecommunications Supervisors • 1 Telecommunications Manager • 1 Records Supervisor • 4 Records Clerks • 1 Executive Secretary • 3 Administrative Assistants • 0 Training Assistant-1 vacancy • 2 Property Control Officers-1 vacancy • 1 Crime Analyst Supervisor • 1 Crime Analyst • 1 Court Liaison/Off Duty Coordinator • 2 Administrative Analysts • 1 Management Analyst • 1 Investigative Assistant • 1 Crime Scene Supervisor • 5 Crime Scene Technicians • 1 Victim Advocate • 3 Crossing Guard Supervisors • 1 Code Compliance Manager • 2 Code Compliance Supervisors • 8 Code Compliance Officers-1 vacancy The quarterly activity for the Operations Division from December 2015 through February 2016 is as follows: Arrests: • Felony 192 • Misdemeanor 156 181 of 217 Quarterly Staff Report 42 | Page • Traffic 431 • DUI 2 • Warrant 75 Total Arrest 856 Citations: • Moving 791 • Non-Moving 966 • Parking 23 Total 1780 Field Interview Cards 261 Total Calls responded to 15662 Reports Written 4098 Traffic Crashes 884 Traffic Stops 1200 Red Light Tickets 23435 The quarterly activity for the Support Services Division from December 2015 through February 2016 is as follows: Property and Evidence, number of property items processed: 741 - Property Receipts Processed 95 - Property Receipts Rejected 48 - Property Released 103 - Property Out to Lab 12 - Property to be Disposed 11 - Lab Runs to MDPD $5,227 - Cash Impounded 64 - Firearms Impounded *not counting CSI direct delivered to lab. Number of reports processed and number of requests made at window for Records: Reports Processed 4,983/ Walkup Requests at Window 1,843/ Mail Logged In 1,000/ Fingerprints 27/ Background Checks 154/ Total Revenue Collected $566,643. Number of calls received by Dispatch: CAD Calls = 28,610 / FCIC Entries = 520 / Overtime Hours = 1,766 Alarm Reduction Program, number of false alarms citations processed: 519 -Number of False Alarms due to Owner Error 717 -Number of False Alarms due to Malfunctions 182 of 217 Quarterly Staff Report 43 | Page 355 -Number of New Alarm Permits Issued 30 -Number of Owners Issued Special Master Notices 7 -Number of Owners Who Paid Fines 4 -Number of Owners Requesting Special Master Hearing Court Liaison and Off-Duty 56 subpoenas stamped and placed in the officers’ mailboxes 5,624 off duty slips processed and entered into Eden for payroll processing 35 off duty vendor requests processed The quarterly activity for the Legal Unit regarding the Pre-Arrest Diversion Program (PAD) from December 2015 through February 2016 is as follows: • Number of Male Participants 7 • Number of Female Participants 6 • Number of Offenders Pending 2 • Number of Offenders Refused 0 Total Participants 13 • Full Payments Made by Participants 2 • Partial Payments Made by Participants 2 • Funds Paid to “Justice of Life” $600.00 • Funds Paid to City of Miami Gardens $800.00 Total Funds Collected $1,400.00 The quarterly activity for the Investigations/Special Investigations Division from December 2015 through February 2016 is as follows: • Felony–64 • Misdemeanor–60 • Field Interview Cards–0 • Pawn Shop Inspections –125 • Pawn Slips/Subject Checks–6,011 • Value of Property Recovered by Pawn Unit–$12,100 • Value of Property Seized by Other Units–$1,409,000 • Arrest Warrants Served–0 • Sexual Predator Checks–303 Total Arrests 124 Seizures/Apprehensions: • Felony–11 • Misdemeanor–34 • Traffic–12 183 of 217 Quarterly Staff Report 44 | Page • DUI–0 • Warrant– 0 • Firearms Seized–6 • Marijuana Seized–277 Grams • Cocaine Seized–0 Grams • Search Warrants–0 • Federal Indictments–2 Total Apprehensions 45 Total Cases Assigned: 720 Closed: 272 Clearance Rate: 37.22% Scenes Processed by Crime Scene Investigations Unit: 275 The quarterly activity for the Code Compliance Division from December 2015 through February 2016 is as follows: • Warning Notices Issued 623 • Violations Notices Issued 137 • Special Masters Postings 38 • Special Masters Hearings 18 • Massey Hearings 74 • Vacant Lots Cleared 21 • Total Inspections 1715 • Overtime Hours Worked 0 Procurement I. Purchasing Department Growth Plan • Developed and established the Voluntary Price Reduction Policy. This policy will is a cost savings policy implemented by procurement. Cost savings will be documented. • Developed and established Policies and Procedures for the City’s Business and Resident Economic Plan (CMG – BREP). • Currently as a result of the CMG-BREP program there are commitments from several GOB firms to hire thirty-nine (39) residents from the City of Miami Gardens. • Developed website sign-in page with CareerSource for the City of Miami Gardens Business and Resident Economic Plan. Vendors will be able to register with CareerSource and actively post available job positions and hire residents from the City of Miami Gardens. • New Technology Bid Sync is fully functioning. • The Procurement Department hosts the first “How To Do Business with the City of Miami Gardens” which included a hands-on-workshop. Seventy-two (72) people attended the workshop. • The Procurement Department has created a preferred vendors list. 184 of 217 Quarterly Staff Report 45 | Page • The Procurement Department created a contract list. • Bid Sync will improve electronic vendor registration database. (live and readily available data) • Developed and implementation of the Purchasing P- Card Policy II. Solicited and Evaluated Bids, Facilitated Pre-bids and Evaluation Committee Meetings for the following: • Seven (5) Invitation To Bid in the past 3 months • Seven (10) Request For Proposals/Qualifications solicitation in the in the past 3 months, Two (6). • Five (2) Request For Quote • One (1) Piggybacks • Three (2) Agreements III. Continuous Process for Improvement & Best utilization of Technology • Established the Procurement Departments Contracts list which will be posted to the city’s procurement website. • Established the Procurement Department vendors list. • Developed and improve the Purchasing Department solicitation template. (Request For Proposals IV. Issued Increase Customer Service (internal & external) • (423) Four Hundred twenty–three Purchase Orders/Change Orders approved and issued to date since the last quarterly report. • City Hall Municipal Complex (ODP) & contract administration. Finalizing ODP schedule for contract fulfillment File maintenance, invoice processing and tax savings for the construction of the Police Department and City Hall. V. Current Ongoing Projects • Completed (6) Solicited General Obligation Bond Projects (please see below for Selection/Evaluation Committee Dates) • RFP 15-16-008 Bunche Pool Step 2 (GOB) – Awarded by City Council 01/27/2016 • RFP 15-16-014 Buccaneer Park Improvements Step 2 (GOB)– Awarded by City Council 02/10/2016 185 of 217 Quarterly Staff Report 46 | Page • RFP 15-16-021 Senior Family Step 2 (GOB) – Recommended for Award 02/10/2016 • RFP 15-16-023 Norwood Park and Pool Step 2 (GOB) – Recommended for Award 02/11/2016 • RFP 15-16-025 Betty T. Ferguson Recreational Complex Step 2 (GOB) – Recommended for Award 02/23/2016 • RFP 15-16-028 Bunch Park Step 2 (GOB) Recommended for Award 03/09/2016) Additional Solicited Request for Proposal/Qualifications /Upcoming General Obligation Bond Projects Step 1 • 03/2016 RFQ 15-16-029 Bennett M. Lifter Park Step 1 • 03/2016 RFQ 15-16-030 Cloverleaf Park Step 1 • 03/2016 RFQ 15-16-031 Dr. Lester B. Brown Park Step 1 • 03/2016 RFQ 15-16-032 Rolling Oaks Park Step 1 • 03/2016 RFQ 15-16-033 Scott Park and AJ King Park Step 1 • City of Miami Gardens Small Business Vendor Outreach Seminars and Workshops quarterly. • Tracking and monitoring how many residents are hired through the CMG-BREP program. • City Staff training • Revamping and restructuring Purchasing Department’s website. • Purchasing Department Newsletter • Planning the first Purchasing Department one day retreat with staff which, will include the Purchasing Department: o Strategic Planning o Process improvement o Innovation Planning • Continue to maintain Fixed Assets (ongoing). • Continue to order and assist with auditing fuel card program. • Continue to train and assist City staff on Eden software. • Improving vendor customer service and on-line vendor registration Bids & Quotes – bid vendors (ongoing). • Continue to add current contracts to Procurement Web Page. • Continue to audit P-Card program. • Continue to work on City Hall Municipal Complex (ODP) & contract 186 of 217 Quarterly Staff Report 47 | Page Public Works 1. We have come to the end of another calendar year. This has been a very productive year that has brought about a lot of positive changes. The changes made have been from the office staff right out to our general employees. The culture of the Public Works Department is making big strides for the better. I see good happenings for 2016 and beyond. Happy New Year to everyone. 2. Sidewalks and roadways continue to be repaired, along with potholes and tripping hazards. 3. The canal cleaning crew continues to maintain the waterways, removing debris from our canals and shorelines. 4. Landscape crews are assigned to particular areas of maintenance. Each crew has the responsibility of manicuring his particular area on a cycle. This cycle and assigned areas allow the crews to cover the entire City within a period of time. 5. During the Christmas season, displays can be observed on the north end of 27 Avenue and County Line Road. Holiday banners will also flank the route of 27 Avenue from Northwest 151st Street to County Line Road. 6. The Storm water crews have maintained the storm sewers throughout the City, preventing unnecessary flooding. 7. Sanchez Arrango Construction continues to implement repairs and replacement of our bus shelters and trash receptacles as contracted and requests by the Trolley Program Manager. 8. We have manually entered and have taken pictures of each individual bus shelter throughout the city using the ARC Collector app tracking system to track bus shelters maintenance and installation dates; we are at 95% completion. A new blanket purchase order has been submitted to fully complete the inventory. 9. The New Fleet Policy was completed and sent to the City Manager for approvals and signature. 10. We have received funding for road surface rejuvenation. The total cost is $100,000 from the People’s Transportation Program (CITT). We have conducted our annual rejuvenation program. Areas completed were: West side of 441 Andover Community excluding Coconut Cay, Venetian Gardens, N. Miami Avenue west side only from NW 183 Street to NW 199 Street. This process seals the asphalt for longer life span. 11. Due to unfavorable weather conditions in the month of January, we were delayed in removing the holiday banners from 27 Avenue. This task began the first week of February to conclude the holiday project. 187 of 217 Quarterly Staff Report 48 | Page 12. On December 7, 2015, the Director attended the Transportation Planning Council. The 2015 Non-Motorized Network Connectivity Plan was presented to the board which included two project for Miami Gardens: a. The connectivity from the Golden Glades Intermodal Park n Ride into the City. This will provide a better and easier way to have our trolley drop off residents at the facility. b. The extension of the Snake Creek Canal linear park west of the turnpike to NW 27 Avenue intermodal. 13. On December 10, 2015, the Assistant Director and the Trolley Program Manager together with Mayor Oliver Gilbert received $10,000 Street Smarts Grant to be used towards the Miami Gardens Express. The grant is awarded by Neat Streets Miami and the Miami Foundation. 14. On December 11, 2015, the Assistant Public Works Director and the Trolley Program Manager attended the Citizens’ Independent Transportation Trust (CITT) Municipal Managers Forum/Municipal Workshop. The workshop serves as a venue to coordinate transit efforts among the various municipalities and the County. This event is celebrated once a year. 15. On December 16, 2015, the Director, Assistant Director, and Facilities Maintenance attended the pre-bid meeting for Janitorial Services with Procurement. 16. On December 17, 2015, the Public Works Assistant Director and the Trolley Program Manager attended a meeting with Miami-Dade County Transit to coordinate the integration of the Miami Gardens Express trolley routes with the Miami-Dade Transit routes through web based applications. The routes and schedule will be available through web search engines i.e. Google. Residents will be able to efficiently plan connections, via phone or personal computer, between Miami-Dade Transit and the Miami Gardens Express. 17. On December 18, 2015, staff met with our new FPL Executive Account Representative, Francisco (Frank) Cantero Jr. 18. On January 12, 2016, staff attended the Lunch & Learn Series on Couponing 101. 19. On January 14, 2016, staff attended the Worksite Wellness Committee meeting. 20. On January 19, 2016, the Assistant Public Works Director participated in the Selection Committee for RFP No. 15-16-005(A) Bus Transportation Services for the Parks and Recreation department. 21. On January 19, 2016, Universal Electric of Florida Inc. began the installation of two (2) new electrical services to connect two (2) irrigation pumps within the right of way on NW 7 Avenue at NW 187 ST and at NW 194 Terrace. The purpose of the project is to convert the irrigation system from potable water to well water. The work was awarded under Quote NO. 15-044. The City will save over $30,000/year in water fees once the new irrigation pumps are functioning. 188 of 217 Quarterly Staff Report 49 | Page 22. On January 21, 2016, Pavement Technology Inc. began the pavement rejuvenator application to the roadways in the Venetian Gardens Neighborhood. The project was approved by the City Council on November 10, 2015 under Resolution NO. 2015-182-2379 (asphalt surface preservation for fiscal year 2016). 23. On January 22 and 23, 2016, the Director attended the American Public Works Association executive meeting in Tampa held by the State Chapter. The Director attended as the South Florida Branch State Representative. 24. On February 8, 2016, the Director met with FDOT on a study being conducted for Pedestrian Access to the Golden Glades Intermodal Facility. 25. On February 12, 2016, the Director attended the Evaluation Committee for the Janitorial Services. 26. On February 16, 2016, staff was busy in the Community after the storm that created a tornado causing a lot of trees/branches to come down over the Right of Way. 27. On February 17, 2016, the Director met with a low income resident having problems with their septic tank; Community Development is assisting her to see if she qualifies for assistance. 28. On February 18, 2016, staff attended the Worksite Wellness Committee meeting. 29. On February 25, 2016, the Director attended the Public Private Developmental Review (PPDR) committee to review new developments. 30. On February 29, 2016, the Director attended the Edo International Business Forum Meet and Greet with Councilman Ighodaro. Keep Miami Gardens Beautiful Quarterly Report Keep America Beautiful (KAB) Annual • The KAB annual report/ Cost-to-Benefit analysis has been completed and submitted. • We have updated our logo; however we must make additional modifications to be in compliance with KAB’s campaign. • We have received the letter of “good standing”. • We will be attending annual conference in February of 2016 • We have updated our logo and it is in compliance with KAB standards. 189 of 217 Quarterly Staff Report 50 | Page Beautification Awards • Currently seeking board members. They need to be appointed by council. The target date for completion has been extended. Landscape Maintenance • City crews are currently maintaining all landscape areas throughout the city: fertilizing, mulching, weeding, adding pre-emergent, replacing sod and removing dead palms and shrubs. Staff has modified landscaping schedules to accommodate for the approaching dry season. • The crews have been working diligently to keep up with the removal of weeds and mowing the medians. We are now in the dry season so things are expected to slow down a bit and allow the crews to catch up. • We are continuously updating the tree inventory and assessing hazards in our canopy. • The crews are still replacing sod and plants. Mulching has taken place on the CITT funded roads as well as the other roads prior to the holiday season. • The crews have been replacing plants in medians all over the City. This plant replacement project will continue for the next few months. Special Projects • The crews will be taking down holiday banners and decorations. • On December 12, over 60 volunteers from the AKA sorority participated in a park restoration and street cleanup in the area of Bennett Lifter Park. Community Planting 2015 • KMGB Coordinator continues to schedule canal and community plantings. Tree Planting • We are continuing our tree planting efforts. The Tree Canopy Study is helping us to identify what areas need trees and will also determine our canopy coverage. • We have several street tree planting projects that have been completed recently and some currently in progress. NW 11th Court from 191st Street- 192nd Street (Swales)-Completed NW 32nd Avenue from 196th Lane to 199th Street (Swales) - Completed NW 207th Street from 441-NE 2nd Avenue (Removal and Replacement) – Completed 1870 NW 187th Street- Completed 1411 NW 175th Terrace- (Removal and Replacement) –Completed 1720/1701 NW 191st Street-(Replacement) – Completed NW 42nd Avenue/ 171st Street- 179th Street- Completed NW 193rd Street/ 29th Avenue-(Replacement) – Completed NW 7th Avenue/ 183rd Street-199th Street- Completed NW 28th Court from NW 153rd Terrace to NW 154th Terrace- (Grant Funds) -Completed NW 28th Place from NW 154th Terrace to NW 152nd Terrace (Grant Funds) – Completed NW 197th Street/34th Avenue-37th Avenue- Completed NW 183rd Street/ 441-27th Avenue- Tree replacements in progress Forthcoming: NW 441/NW188th Street Southern Magnolias in the Norland area 190 of 217 Quarterly Staff Report 51 | Page • Our Grants Administrator secured a $20,000 grant from TD Bank for tree planting. Planting took place on November 21, 2015. The tree care seminar was held on November 20, 2015. The community was happy to receive the trees. Residents from the neighborhood and volunteers from local community organizations came together to plant the trees. This project will be expanded to encompass other blocks in the neighborhood. Anti-Litter campaign • We have completed the revamping of SWAT-A-Litterbug program. An updated character has been revealed and we are ordering new marketing materials such as street banners, hats, t- shirts, and bags. • We have received a $15,000.00 grant from KAB/FDOT to produce an anti-litter PSA this year. Once the contract has been executed, we will begin the process. • The contract has been executed for the $15,000.00 grant from KAB/FDOT to produce an anti-litter PSA this year. We are going to begin the procurement process to secure a vendor for the services. • We are in meetings to develop the concept of this year’s anti-litter PSA. Trolley Quarterly Report 1. Trolley Program Manager continues to go to community meetings after hours. i.e. “Meet me Mondays”, “Uni’ Tea”, “Food Truck Invasion”, “Live Healthy Kick off”. 2. The Trolley Manager sent Quarterly Compliance report to Miami Dade County. 3. The Trolley Program Manager continues to inspect all bus stop amenities throughout the city making sure they are up to standards and are safe for riders. 4. The Trolley Program Manager continues to respond and resolve all MDT complaints. 5. Sanchez Arrango Construction continues to implement repairs and replacement of our bus shelters and trash receptacles as contracted and requested by the Trolley Program Manager. 6. Our grounds crew continues to maintain the newly installed trash cans and bus benches by way of trash removal. Additionally, our grounds crew continues to maintain the existing trash cans by removing trash daily throughout the city. 7. The Trolley Program Manager sent longitude/latitude and GIS to MD Transit to add MG Express Route to Miami Dade App. 8. The Trolley Program Manager met with Assistant to the City Manager, Darian, to setup transportation for the Mayor’s cultural passport initiative. 9. On January 4, the Trolley Program Manager completed a 6-month assessment/evaluation of the trolley program. This assessment was presented to the Assistant City Manager, Vernita Nelson. 191 of 217 Quarterly Staff Report 52 | Page 10. On January 19, the Trolley Manager met with Thamara Labrousse, Healthy Community Program Director, to discuss ideas for expenditures related to health and public transportation. $10,000 grant was awarded to the City by Neat Streets. 11. On January 20, RFP No. 15-16-027 for BUS BENCHES/SHELTERS AND TRASH RECEPTACLE ADVERTISING WITH MAINTENANCE was advertised. 12. On February 1, the Trolley Manager met with Miami Dade County to discuss and take action in relocating particular bus stop amenities from accident prone locations. 13. On February 4, the Trolley Program Manager attended a meeting hosted by Miami Dade County’s Local Action Team for Safer People, per the Mayor’s request. 14. On February 8, the Trolley Program Manager sent design to Patrice Gillespie-Smith of Neat Streets, for a strategic alliance with Live Healthy and MG Express utulizing10k grant award. 15. The Trolley Program Manager met with MD Transit Planner Dennis Wrinn to provide signed documents from City Manager to approve subtle changes to Route B on February 18. Fleet Quarterly Report o Vehicle Service Concerns being addressed by Fleet Management a) Tahoe poor engine performance, stall and idle surge – We continue to have poor engine performance after the new calibration was installed, city management advised (Ongoing). b) The first five months of the year are starting out very costly repairing older vehicles in service. We are averaging $357 per repair. c) Fuel prices for the first three months are tracking slightly below projections. Summer months are the highest usage. o Vehicle Utilization / Budget a) The Fleet Department is working within budget boundaries for repairs to the best of our abilities; with older units both repairs and refurbishing costs expose us to exceeding our budget. Please note that units that have collision damage that normally would be disposed of are being repaired so as not to deplete the fleet. o Documentation of all Fleet Transactions (Ongoing) a) Repairs are being entered in the data base, and vehicles are being tracked based upon the established preventative maintenance schedule. b) Fuel usage is being entered into the database reflecting both economy and total operating costs. c) Reports are now available to reflect expenditures by repair category or department. d) Units with low utilization are brought to respective management’s attention to make sure they are rotated into service. e) Monthly reports are generated for PD command staff. o Fuel Usage (Ongoing) 192 of 217 Quarterly Staff Report 53 | Page a) Fleet Staff are currently working with all vehicle user departments to address odometer entry concerns and advise drivers that they must only use the correct fuel card assigned to the vehicle b) Monthly reports of fuel usage with concern identification provided to all Department Managers for concurrence. c) Fuel invoices are being maintained electronically and master bill. d) Fuel invoices are reviewed and billing errors are reported to Procurement for investigation and resolution. e) Low utilization vehicles are being brought to the attention of department heads. f) Employees are directed to procure fuel within city limits, purchases outside of city limits are brought to the attention of the respective department head. o Collision Repair (Ongoing) a) Continue to work closely with vendors, Risk Management, and user department to provide prompt collision repairs within departmental policy and procedures. b) Fleet Service Rep. obtains estimates of crashed vehicles and provides to HR Risk for review and repair approval. c) One vehicle insurance write-offs. o Meeting/Events/Training a) 12/2/15 PW Staff Meeting b) 12/3/15 Fleet Admin SAE Webcast c) 12/16/15 Fleet Department hosted a South Florida Fleet Managers meeting, regarding Vehicle Cyber Security d) 1/6/16 PW Staff Meeting e) 1/11/16 Fleet Staff Meeting f) 1/27/16 Fleet Meeting with PD Staff re: vehicle pick-up and drop off g) 2/11/16 Fleet Staff with PD attended a Vehicle Ambush Demo training h) 2/22/16 Fleet Staff Meeting i) 2/25/16 Fleet Admin attended ALPR Trailer Technical training o Warranty Repairs (Ongoing) a) Check service repair invoices against vehicle warranty to insure proper billing for services. b) Credits received when billing discrepancies are found for overcharges and warranty covered items. o Surplus Disposal a) One total loss on hold, awaiting appraisal on another. o Other Ongoing Fleet Items a) Draft vehicle specifications provided to Procurement for a new CMG van. b) Fleet Administrator continues to work with Procurement & Finance to review upcoming contracts for renewal and financial limits. c) Fleet Manager & Admin continue review of department’s current and future budget d) Fleet Administrator is coordinating on Code Enforcement Decals for 2 PD units. e) Fleet Administrator process invoices from vendors regarding parts, service, and maintenance repairs on vehicles and equipment. 193 of 217 Quarterly Staff Report 54 | Page f) Fleet Administrator prepares requisitions necessary to purchase parts, accessories, maintenance and services and monitor purchase orders. g) Fleet Administrator schedules car wash detail appointments and window tinting services for various departments. h) Fleet Staff responds to multiple service calls for Police, Public Works, Parks and Recreation, School Crossing Guards, IT, Mayor’s Office and Development Services addressing their concerns. i) 1/5/16 Fleet Administrator coordinate repair of PW Backhoe with vendor j) 1/21/16 Fleet Administrator coordinate decal installation for 2 PD units reassigned to Code Enforcement k) Fleet Rep Coordinated onsite service of 2 PW backhoes. l) Draft vehicle specifications provided to Procurement for a new CMG van approved and van ordered. m) The Fleet Department is currently working with awarded vendor to receive bids for an appropriately outfitted truck to pull the show trailers. Needs City Manager approval. n) Fleet Administrator insured & registered 3 PD License Plate Reader trailers. o) Fleet Administrator coordinated graphics for ALPR trailers. p) Fleet Administrator coordinated decal installation for 2 PD units reassigned to Code Enforcement and delivered units. 194 of 217 Quarterly Staff Report 55 | Page Performance Indicators 195 of 217 Quarterly Staff Report 56 | Page Performance Indicators 196 of 217 February 2016 197 of 217 About this report The Miami Gardens Police Department provides information concerning crimes in the City of Miami Gardens. Each page depicts actual crime information captured by the Records and Crime Analysis Units. Glossary Targeted Crimes: The State of Florida uses these crimes for conformity in compiling statistics within the state and the nation. The statistics for these crimes are reported to the Florida Department of Law Enforcement for inclusion in the Federal Bureau of Investigations (FBI) Annual Report. Data from the monthly report may differ from the FBI’s published report due to the fact that only certain classes of crime are extracted for publication and crimes reported after the reporting deadline are still captured by the Records Unit. •Criminal Homicide – The willful (non-negligent) killing of one human being by another. •Aggravated Assault ̶ An unlawful attack by one person upon another for the purpose of inflicting severe or aggravated bodily injury. •Larceny ̶ Deprive victim of such property permanently or temporarily without threat or violence or putting in fear, or by sudden snatch. •Robbery ̶ To take or attempt to take anything of value from the care, custody, or control of a person or persons by force or threat of force or violence and/or by putting victim in fear. •Burglary ̶ The unlawful entry of a structure to commit a felony or a theft. 2 198 of 217 GLOSSARY Emergency Calls P = Priority call and is identified by a verbal ‘3’ at the beginning of the signal at dispatch Code 3 emergency call: A situation or sudden occurrence which poses an actual threat of serious injury or loss of human life and demands swift police action. Code 3 calls are preceded by a tone indicator and the signal prefixed by a 3. Example: Shooting victim, violent domestic with injuries, accident with injuries P1 = Emergency call that is identified by a verbal ‘2’ at the beginning of the signal at dispatch. Code 2 emergency call: A situation which poses a potential threat of serious injury or loss of human life which may require swift police action. Code 2 calls are preceded by a tone indicator and the signal prefixed by a 2. Example: Burglary in progress, violent domestic, assault with potential of injuries. P2 = requires an immediate response but no imminent threat of serious injury or loss of human life involved. There is no tone indicator preceding this type of call. Example: A just occurred burglary or any incident where the suspects may still be in immediate area. P3+ = Considered a routine response for a call that is delayed or non-emergency in nature. Example: Identity theft, loud music complaints, barking dog disturbance. 3 199 of 217 Monthly Statistical Comparison February 2016 Year to Date 2015 2016 % Change Criminal Homicide 4 1 -75% Forcible Rape 4 1 -75% Robbery 32 47 47% Aggravated Assault 61 76 25% Burglary 118 122 3% Theft from Motor Vehicle 177 158 -11% Larceny (All Other) 328 279 -15% Motor Vehicle Theft 55 67 22% Total 779 751 -4% This report reflects incidents that are currently in the records management and the GEO verification systems at the time this report was generated. Data shown is subject to change as pending reports are entered into records. *Non-calculable 4 Monthly Comparison January 2016 February 2016 % Change February 2015 February 2016 % Change Criminal Homicide 1 0 -100% 1 0 -100% Forcible Rape 1 0 -100% 1 0 -100% Robbery 27 20 -26% 14 20 43% Aggravated Assault 43 33 -23% 30 33 10% Burglary 72 50 -31% 54 50 -7% Theft from Motor Vehicle 68 90 32% 72 90 25% Larceny (All Other) 146 133 -9% 138 133 -4% Motor Vehicle Theft 38 29 -24% 26 29 12% Total 396 355 -10% 336 355 6% 200 of 217 Monthly Statistical Comparison February 2016 5 ARREST January February Diff %Change Criminal Homicide 1 0 -1 -100% Forcible Sex Battery 0 0 0 0% Robbery 10 1 -9 -90% Aggravated Assault 13 7 -6 -46% Burglary 11 11 0 0% Larceny 24 19 -5 -21% Motor Vehicle Theft 3 3 0 0% Total 62 41 -21 -34% *Percentage change is non-calculable 201 of 217 PART ONE CRIMES February 2015 / February 2016 6 1 1 14 30 54 72 138 26 0 0 20 33 50 90 133 29 0 20 40 60 80 100 120 140 160 Feb-15 Feb-16 202 of 217 PART ONE CRIMES Year to Date Comparison 2015 / 2016 7 4 4 32 61 118 177 328 55 1 1 47 76 122 158 279 67 0 50 100 150 200 250 300 350 2015 2016 203 of 217 TOP FIVE ACCIDENT LOCATIONS 8 •NW 151st ST, NW 27th AVE – 2 •NW 165th ST, NW 47th AVE – 2 •NW 183rd ST, NW 17th AVE – 2 •NW 183rd ST, NW 22nd AVE – 2 •NW 191st ST, NW 2nd AVE – 2 2 1 1 1 5 Contributing Factors Fail to Yield Right of Way Improper Turn Improper Lane Change Follow too Close Ran Red Light/Stop Sign 204 of 217 9 TOP FIVE ACCIDENT LOCATIONS February 01 through February 29, 2016 NW 151st ST, NW 27th AVE DHSMV # Case # Date/Time Cause 86321701 2016002165 02/02/2016 18:58 Fail to Yield Right of Way 86321775 2016002625 02/10/2016 08:15 Ran Red Light NW 165th ST, NW 47th AVE DHSMV # Case # Date/Time Cause 86321867 2016003187 02/18/2016 15:43 Improper Turn 86321916 2016003498 02/23/2016 15:31 Ran Stop Sign NW 183rd ST, NW 17th AVE DHSMV # Case # Date/Time Cause 86321741 2016002410 02/06/2016 12:53 Ran Red Light 86321891 2016003304 02/20/2016 15:51 Fail to Yield Right of Way NW 183rd ST, NW 22nd AVE DHSMV # Case # Date/Time Cause 86321766 2016002566 02/09/2016 06:35 Ran Red Light 86321828 2016002923 02/14/2016 18:38 Ran Red Light NW 191st ST, NW 2nd AVE DHSMV # Case # Date/Time Cause 86321777 2016002636 02/10/2016 11:07 Improper Lane Change 86321856 2016003124 02/17/2016 13:48 Follow to Close 205 of 217 TRAFFIC ENFORCEMENT SUMMARY 2016 10 JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC YEAR TO DATE Accident Reports 289 236 525 Traffic Stops 329 337 666 Traffic Moving 308 193 501 Traffic Non Moving 414 304 718 Traffic Verbal 127 125 252 Parking Citations 4 17 21 Red Light Camera Violations 6383 6963 13346 206 of 217 11 TRAFFIC ENFORCEMENT ACTIVITY FEBRUARY 2016 236, 3% 337, 4% 193, 2% 304, 4% 125, 2% 17, 0% 6963, 85% Accident Reports Traffic Stops Traffic Moving Traffic Non Mov Traffic Verbal Parking Citations Red Light CameraViolations 207 of 217 12 STREET CRIMES, CAREER CRIMINAL AND GANG UNITS February 2016 THESE PROACTIVE UNITS EFFECTED 40 ARRESTS. 12 Felony, 15 Misdemeanor, and 13 Traffic Arrest •PROACTIVE PATROL 34 Field Contacts 21 Traffic Citations •EXECUTED 0 SEARCH WARRANTS •SEIZED 308 GRAMS OF MARIJUANA 0 GRAMS OF COCAINE 8 FIREARMS •U.S. Marshals Services 8 Apprehension/Warrants related to CMG 10 Total Apprehension/Warrants 208 of 217 CUSTODIAL FIREARMS 2/01/2016 to 2/29/2016 13 Total = 22 1 0 2 1 4 5 4 5 0 1 2 3 4 5 6 17 &Younger 18 to 21 22 to 24 25 to 30 31 to 40 41 to 50 Over 50 Other Possessors' Age 16 1 3 2 0 Firearms Type Pistol Shotgun Revolver Rifle Machine Gun 209 of 217 CUSTODIAL FIREARMS 14 Total =43 9 16 3 1 5 3 4 2 0 0 0 2 4 6 8 10 12 14 16 18 Jan Feb Year to Date Pistol Shotgun Revolver Rifle Machine Gun 210 of 217 TRAINING ANALYSIS 2015 TRAINING ACTIVITY 2016 TRAINING ACTIVITY 15 JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC YTD TOTAL CLASSES ATTENDED 14 18 32 HOURS TAUGHT 309 438 747 PARTICIPANTS 55 176 231 JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC YTD TOTAL CLASSES ATTENDED 17 17 8 11 17 17 10 6 10 16 22 20 171 HOURS TAUGHT 507 448 360 222 442 462 260 188 342 391 500 346 4468 PARTICIPANTS 35 32 28 32 33 37 13 12 28 30 46 47 373 211 of 217 FEBRUARY 2016 –OVERTIME SUMMARY 16 CATEGORY HOURS SHIFT EXTENSION/ HELD OVER 615 COURT 519 ADMINISTRATION 0 SPECIAL DETAIL 130 COMMUNICATIONS 535 TOTAL 1799 212 of 217 FEBRUARY 2016 – OVERTIME SUMMARY 17 615 519 0 130 535 SHIFT EXTENSION/ HELD OVER COURT ADMINISTRATION SPECIAL DETAIL COMMUNICATIONS 213 of 217 ROUTINE CALLS FOR SERVICE 2015 / 2016 18 6197 5290 5978 5707 4800 5000 5200 5400 5600 5800 6000 6200 6400 JAN FEB 2015 2016 214 of 217 EMERGENCY & PRIORITY CALLS FOR SERVICE 2015 / 2016 19 603 543 624 552 500 520 540 560 580 600 620 640 JAN FEB 2015 2016 215 of 217 RESPONSE TIMES FOR CALLS FOR SERVICE 2016 20 7.97 9.1 9.21 9.55 9.585 16.35 19.815 21.25 18.59 17.855 0 5 10 15 20 25 Oct Nov Dec Jan Feb P+ & P1 P2 & P3+ 216 of 217 MIAMI GARDENS POLICE DEPARTMENT 217 of 217