HomeMy WebLinkAbout02.08.2017 City Council AgendaFebruary 8, 2017, City Council Agenda Page 1
CITY OF MIAMI GARDENS
CITY COUNCIL MEETING AGENDA
Meeting Date: February 8, 2017 Miami Gardens, Florida 33056 Next Regular Meeting Date: February 22, 2017 Phone: (305) 914-9010 Fax: (305) 914-9033
Website: www.miamigardens-fl.gov Time: 7:00 p.m.
Mayor Oliver Gilbert Vice Mayor Erhabor Ighodaro, Ph.D. Councilwoman Lillie Q. Odom Councilwoman Lisa C. Davis Councilman Rodney Harris Councilwoman Felicia Robinson Councilman David Williams Jr. City Manager Cameron Benson
City Attorney Sonja K. Dickens, Esq. City Clerk Ronetta Taylor, MMC
Article VII of the Miami Gardens Code entitled, “Lobbyist” requires that all
lobbyists before engaging in any lobbying activities to register with the City
Clerk and pay a one-time annual fee of $250.00. This applies to all persons
who are retained (whether paid or not) to represent a business entity or
organization to influence “City” action. “City” action is broadly described to
include the ranking and selection of professional consultants, and virtually all-
legislative, quasi-judicial and administrative action. All not-for-profit
organizations, local chamber and merchant groups, homeowner associations, or trade associations and unions must also register however an annual fee is not required.
(A) CALL TO ORDER/ROLL CALL
(B) INVOCATION
(C) PLEDGE OF ALLEGIANCE
(D) APPROVAL OF MINUTES
D-1) Regular City Council Minutes – January 11, 2017
D-2) LPA Minutes - January 25, 2017
D-3) Regular City Council Minutes – January 25, 2017 (E) ORDER OF BUSINESS (Items to be pulled from Consent Agenda at this time)
(F) SPECIAL PRESENTATIONS (5 minutes each)
F-1) Councilman David Williams Jr, - Special Recognitions
F-2) Vice Mayor Erhabor Ighodaro – Special Recognitions
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February 8, 2017, City Council Agenda Page 2
(G) PUBLIC COMMENTS
(H) ORDINANCE(S) FOR FIRST READING:
None
(I) ORDINANCE(S) FOR SECOND READING/PUBLIC HEARING(S)
None
(J) RESOLUTION(S)/PUBLIC HEARING(S)
None
(K) CONSENT AGENDA:
K-1) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MIAMI GARDENS, FLORIDA, ACKNOWLEDGING THE
APPOINTMENT OF LYNDA STRACHAN-ROBERTS TO THE ELDERLY AFFAIRS ADVISORY COMMITTEE; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING
FOR AN EFFECTIVE DATE. (SPONSORED BY COUNCILMAN
DAVID WILLIAMS JR.)
K-2) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, ACKNOWLEDGING THE
APPOINTMENT OF JUANITA WALKER TO THE ELDERLY
AFFAIRS ADVISORY COMMITTEE; PROVIDING FOR THE
ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. (SPONSORED BY COUNCILMAN DAVID WILLIAMS JR.)
K-3) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MIAMI GARDENS, FLORIDA, ACKNOWLEDGING COUNCILMAN DAVID WILLIAMS JR’S APPOINTMENT OF SANDRA MCDOWELL TO THE CITY OF MIAMI GARDENS
CARIBBEAN AFFAIRS ADVISORY COMMITTEE FOR A TERM
THAT WILL COINCIDE WITH THE TERM OF COUNCILMAN DAVID WILLIAMS JR.; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. (SPONSORED BY COUNCILMAN DAVID WILLIAMS JR.)
K-4) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, ACKNOWLEDGING THE REAPPOINTMENT OF ELVIS CAINES TO THE ELDERLY AFFAIRS ADVISORY COMMITTEE; PROVIDING FOR THE
ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN
EFFECTIVE DATE. (SPONSORED BY COUNCILMAN RODNEY
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February 8, 2017, City Council Agenda Page 3
HARRIS)
K-5) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MIAMI GARDENS, FLORIDA, SUPPORTING THE WOMEN’S BREAST AND HEART INITIATIVE (WBHI) BY PROVIDING MEETING SPACE AT THE BETTY T. FERGUSON RECREATIONAL COMPLEX; PROVIDING FOR THE
ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN
EFFECTIVE DATE. (SPONSORED BY COUNCILWOMAN FELICIA ROBINSON) K-6) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MIAMI GARDENS, FLORIDA, SUPPORTING HOUSE BILL 111,
WHICH PROVIDES AN EXEMPTION FROM PUBLIC RECORDS REQUIREMENTS FOR PERSONAL IDENTIFYING INFORMATION OF A WITNESS TO A MURDER; PROVIDING FOR INSTRUCTIONS TO THE CITY CLERK; PROVIDING FOR
THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN
EFFECTIVE DATE. (SPONSORED BY COUNCILWOMAN LISA C. DAVIS) K-7) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MIAMI GARDENS, FLORIDA, AUTHORIZING THE CITY
MANAGER TO WORK WITH NORTH DADE YOUTH & FAMILY TO SUBMIT A RESPONSE TO THE CHILDREN’S TRUST REQUEST FOR PROPOSAL NUMBER 2017-04: FAMILY AND NEIGHBORHOOD SUPPORT PARTNERSHIPS; AND
AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND
EXECUTE AN AGREEMENT, ALONG WITH ALL RELATED DOCUMENTATION, IF THIS GRANT IS AWARDED; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. (SPONSORED BY
COUNCILWOMAN LILLIE Q. ODOM)
K-8) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE CITY MANAGER TO ISSUE PURCHASE ORDERS TO DAYTONA
HARLEY-DAVIDSON OF DAYTONA, FLORIDA FOR THE
PURCHASE OF FOUR (4) 2017 HARLEY DAVIDSON FLHP ROAD KING MOTORCYCLES, IN ACCORDANCE WITH THE FLORIDA SHERIFFS ASSOCIATION CONTRACT NUMBER FSA16-VEH14.0, IN AN AMOUNT NOT TO EXCEED EIGHTY-
EIGHT THOUSAND, EIGHT HUNDRED DOLLARS ($88,800.00);
PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. (SPONSORED BY THE CITY MANAGER)
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February 8, 2017, City Council Agenda Page 4
K-9) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MIAMI GARDENS, FLORIDA, AUTHORIZING THE CITY
MANAGER TO EXECUTE AN AGREEMENT WITH SAFEWARE, INC., FOR THE PURCHASE OF A CLOSED CIRCUIT TELEVISION CAMERA SOLUTION, IN AN AMOUNT NOT TO EXCEED FIFTY-EIGHT THOUSAND FIVE HUNDRED EIGHT-
NINE DOLLARS AND SEVENTY-SEVEN CENTS ($58,589.77), BY
RELYING UPON U.S. COMMUNITIES GOVERNMENT PURCHASING ALLIANCE RFP NUMBER 11-205753-10; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE (SPONSORED BY THE
CITY MANAGER)
K-10) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AWARDING A BID TO METRO EXPRESS, INC., FOR SIDEWALK REPLACEMENT &
INSTALLATION; AUTHORIZING THE CITY MANAGER TO
ISSUE PURCHASES ORDERS ON AN AS NEEDED BASIS NOT TO EXCEED THE ALLOCATED BUDGETED AMOUNT; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. (SPONSORED BY
THE CITY MANAGER)
(L) RESOLUTION(S)
QUASI-JUDICIAL ZONING HEARINGS:
(M) ORDINANCES ON FOR FIRST READING/PUBLIC
HEARING(S):
M-1) AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, APPROVING THE APPLICATION
SUBMITTED BY MANHEIM REMARKETING, INC., FOR THE
REZONING OF PROPERTY LOCATED SOUTH OF NORTHWEST 215TH STREET, EAST OF NORTHWEST 47TH AVENUE, IN MIAMI GARDENS, FLORIDA, MORE PARTICULARLY DESCRIBED ON EXHIBIT “A”, ATTACHED HERETO, FROM SINGLE-FAMILY
DWELLING RESIDENTIAL DISTRICT TO LIGHT INDUSTRIAL
DISTRICT; PROVIDING FOR ADOPTION OF REPRESENTATIONS; REPEALING ALL ORDINANCES IN CONFLICT; PROVIDING FOR A SEVERABILITY CLAUSE; PROVIDING INCLUSION IN CODE; PROVIDING AN
EFFECTIVE DATE. (SPONSORED BY THE CITY MANAGER)
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February 8, 2017, City Council Agenda Page 5
(N) ORDINANCES ON FOR SECOND READING/PUBLIC
HEARING(S) None
(O) RESOLUTION(S)/PUBLIC HEARING(S)
O-1) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MIAMI GARDENS, FLORIDA APPROVING THE SPECIAL EXCEPTION APPLICATION SUBMITTED BY DOGGIES GONE WILD, TO ALLOW OVERNIGHT PET BOARDING FOR DOGS WITHIN THE LIGHT INDUSTRIAL DISTRICT (I-1) FOR THE
PROPERTY LOCATED AT 16555 N.W. 13TH AVENUE, SUBJECT
TO THE CONDITIONS LISTED IN THE DECLARATION OF RESTRICTIONS ATTACHED HERE TO AS EXHIBIT “C”; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. (SPONSORED BY THE
CITY MANAGER)
(P) REPORTS OF CITY MANAGER/CITY ATTORNEY/CITY CLERK
P-1) City Manager Monthly Report (Q) REPORTS OF MAYOR AND COUNCIL MEMBERS
(R) WRITTEN REQUESTS, PETITIONS & OTHER WRITTEN COMMUNICATIONS FROM THE PUBLIC
(S) ADJOURNMENT
IN ACCORDANCE WITH THE AMERICAN WITH DISABILITIES ACT OF 1990, ALL PERSONS WHO ARE DISABLED
AND WHO NEED SPECIAL ACCOMMODATIONS TO PARTICIPATE IN THIS MEETING BECAUSE OF THAT DISABILITY SHOULD CONTACT RONETTA TAYLOR, MMC, CITY CLERK (305) 622-8000 EXT. 2830, NO LATER THAN 48 HOURS PRIOR TO SUCH PROCEEDINGS. TDD NUMBER 1-800-955-8771. ANYONE WISHING TO OBTAIN A COPY OF ANY AGENDA ITEM MAY CONTACT RONETTA TAYLOR, MMC, CITY
CLERK (305) 914-9010 EXT. 2830. THE ENTIRE AGENDA PACKET CAN ALSO BE FOUND ON THE CITY’S WEBSITE AT www.miamigardens-fl.gov. ANYONE WISHING TO APPEAL ANY DECISION MADE BY THE CITY OF MIAMI GARDENS WITH RESPECT TO ANY MATTER CONSIDERED AT SUCH MEETING OR HEARING WILL NEED A RECORD OF THE PROCEEDINGS AND, FOR SUCH PURPOSE, MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS
MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED.
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18605 NW 27th Avenue
Miami Gardens, Florida 33056
City of Miami Gardens
Agenda Cover Memo
Council Meeting Date: February 8, 2017 Item Type:
(Enter X in box)
Resolution Ordinance Other
X
Fiscal Impact:
(Enter X in box) Yes No Ordinance Reading:
(Enter X in box)
1st Reading 2nd Reading
x Public Hearing:
(Enter X in box)
Yes No Yes No
Funding Source: Advertising Requirement:
(Enter X in box)
Yes No
Contract/P.O. Required:
(Enter X in box)
Yes No RFP/RFQ/Bid #:
X
Strategic Plan Related
(Enter X in box)
Yes No Strategic Plan Priority Area:
Enhance Organizational Bus. & Economic Dev Public Safety
Quality of Education Qual. of Life & City Image Communication
Strategic Plan Obj./Strategy: (list the
specific objective/strategy this item will address)N/A X
Sponsor Name David Williams Jr. Council Member Department: City Manager Office of the Mayor/Council
Short Title:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, ACKNOWLEDGING THE APPOINTMENT OF
LYNDA STRACHAN-ROBERTS TO THE ELDERLY AFFAIRS ADVISORY
COMMITTEE; PROVIDING FOR THE ADOPTION OF
REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE.
Staff Summary:
In accordance with Section 2-242 of the City of Miami Gardens Code of Ordinances, Councilman David
Williams Jr, appoints Lynda Strachan-Roberts to the Elderly Affairs Advisory Committee. Ms. Strachan-
Roberts term will commence upon appointment and will serve at the pleasure of Councilman Williams
Jr. Once appointed, Ms. Strachan-Roberts will adhere to the duties and powers of the Advisory
Committee as outlined in the pertinent Ordinance.
AGENDA ITEM K-1
LYNDA STRACHAN-ROBERTS
APPOINTMENT/ELDERLY
AFFAIRS
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Miami Gardens, Florida 33056
This Resolution acknowledges Councilman David Williams Jr’s., appointment of Lynda Strachan-Roberts
to the Elderly Affairs Advisory Committee.
Proposed Action:
Councilman Williams Jr., proposes that the City Council approve this resolution.
Attachment:
7 OF 176
RESOLUTION NO. 2017____ 1
2
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF 3 MIAMI GARDENS, FLORIDA, ACKNOWLEDGING THE 4 APPOINTMENT OF LYNDA STRACHAN-ROBERTS TO THE 5
ELDERLY AFFAIRS ADVISORY COMMITTEE; PROVIDING FOR 6
THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN 7
EFFECTIVE DATE. 8 9 WHEREAS, in accordance with Section 2-242 of the City of Miami Gardens Code 10
of Ordinances, Councilman David Williams Jr., appoints Lynda Strachan-Roberts to the 11
Elderly Affairs Advisory Committee, and 12
WHEREAS, Ms. Strachan-Roberts’s term will commence upon appointment and 13
will serve at the pleasure of Councilman Williams Jr., and 14
WHEREAS, once appointed, Ms. Strachan-Roberts will adhere to the duties and 15
powers of the Advisory Committee as outlined in the Ordinance, and 16
WHEREAS, this Resolution acknowledges Councilman David Williams Jr’s., 17
appointment of Lynda Strachan-Roberts to the Elderly Affairs Advisory Committee, 18
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY 19
OF MIAMI GARDENS, FLORIDA AS FOLLOWS: 20
Section 1: ADOPTION OF REPRESENTATIONS: The foregoing Whereas 21
paragraphs are hereby ratified and confirmed as being true, and the same are hereby 22
made a specific part of this Resolution. 23
Section 2: AUTHORIZATION: The City Council of the City of Miami Gardens 24
hereby acknowledges the appointment of Lynda Strachan-Roberts to the Elderly Affairs 25
Advisory Committee for a term that coincide with that of Councilman Williams’. 26
Section 3: EFFECTIVE DATE: This Resolution shall take effect immediately 27
upon its final passage. 28
8 OF 176
2
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MIAMI 29
GARDENS AT ITS REGULAR MEETING HELD ON ____________, 2017. 30
31
___________________________________ 32
OLIVER GILBERT, III, MAYOR 33 34 35
36
ATTEST: 37
38 39 __________________________________ 40
RONETTA TAYLOR, MMC, CITY CLERK 41
42
43 PREPARED BY: SONJA KNIGHTON DICKENS, CITY ATTORNEY 44 45
46
SPONSORED BY: COUNCILMAN DAVID WILLIAMS JR 47
48 Moved by: __________________ 49 50
VOTE: _________ 51
52
Mayor Oliver Gilbert , III ____ (Yes) ____ (No) 53 Vice Mayor Erhabor Ighodaro, Ph.D. ____ (Yes) ____ (No) 54 Councilwoman Lisa C. Davis ____ (Yes) ____ (No) 55
Councilman Rodney Harris ____ (Yes) ____ (No) 56
Councilwoman Lillie Q. Odom ____ (Yes) ____ (No) 57
Councilwoman Felicia Robinson ____ (Yes) ____ (No) 58 Councilman David Williams Jr ____ (Yes) ____ (No) 59
60
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18605 NW 27th Avenue
Miami Gardens, Florida 33056
City of Miami Gardens
Agenda Cover Memo
Council Meeting Date: February 8, 2017 Item Type:
(Enter X in box)
Resolution Ordinance Other
X
Fiscal Impact:
(Enter X in box) Yes No Ordinance Reading:
(Enter X in box)
1st Reading 2nd Reading
x Public Hearing:
(Enter X in box)
Yes No Yes No
Funding Source: Advertising Requirement:
(Enter X in box)
Yes No
Contract/P.O. Required:
(Enter X in box)
Yes No RFP/RFQ/Bid #:
X
Strategic Plan Related
(Enter X in box)
Yes No Strategic Plan Priority Area:
Enhance Organizational Bus. & Economic Dev Public Safety
Quality of Education Qual. of Life & City Image Communication
Strategic Plan Obj./Strategy: (list the
specific objective/strategy this item will address)N/A X
Sponsor Name David Williams Jr. Council Member Department: City Manager Office of the Mayor/Council
Short Title:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, ACKNOWLEDGING THE APPOINTMENT OF
JUANITA WALKER TO THE ELDERLY AFFAIRS ADVISORY
COMMITTEE; PROVIDING FOR THE ADOPTION OF
REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE.
Staff Summary:
In accordance with Section 2-242 of the City of Miami Gardens Code of Ordinances, Councilman David
Williams Jr, appoints Juanita Walker to the Elderly Affairs Advisory Committee. Ms. Walker’s term will
commence upon appointment and will serve at the pleasure of Councilman Williams Jr. This
appointment also replaces the appointment of Sandra McDowell, who is being appointed to another
committee. Once appointed, Ms. Juanita Walker will adhere to the duties and powers of the Advisory
Committee as outlined in the pertinent Ordinance.
AGENDA ITEM K-2
JUANITA WALKER
APPOINTMENT/ELDERLY
AFFAIRS
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18605 NW 27th Avenue
Miami Gardens, Florida 33056
This Resolution acknowledges Councilman David Williams Jr’s., appointment of Juanita Walker to the
Elderly Affairs Advisory Committee.
Proposed Action:
Councilman Williams Jr., proposes that the City Council approve this resolution.
Attachment:
11 OF 176
RESOLUTION NO. 2017____ 1
2
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF 3 MIAMI GARDENS, FLORIDA, ACKNOWLEDGING THE 4 APPOINTMENT OF JUANITA WALKER TO THE ELDERLY 5
AFFAIRS ADVISORY COMMITTEE; PROVIDING FOR THE 6
ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN 7
EFFECTIVE DATE. 8 9 WHEREAS, in accordance with Section 2-242 of the City of Miami Gardens Code 10
of Ordinances, Councilman David Williams Jr., appoints Juanita Walker to the Elderly 11
Affairs Advisory Committee, and 12
WHEREAS, Ms. Walker’s term will commence upon appointment and will serve 13
at the pleasure of Councilman Williams Jr., and 14
WHEREAS, this appointment also replaces the appointment of Sandra 15
McDowell, who is being appointed to another committee, and 16
WHEREAS, once appointed, Ms. Juanita Walker will adhere to the duties and 17
powers of the Advisory Committee as outlined in the Ordinance, and 18
WHEREAS, this Resolution acknowledges Councilman David Williams Jr’s., 19
appointment of Juanita Walker to the Elderly Affairs Advisory Committee, 20
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY 21
OF MIAMI GARDENS, FLORIDA AS FOLLOWS: 22
Section 1: ADOPTION OF REPRESENTATIONS: The foregoing Whereas 23
paragraphs are hereby ratified and confirmed as being true, and the same are hereby 24
made a specific part of this Resolution. 25
Section 2: AUTHORIZATION: The City Council of the City of Miami Gardens 26
hereby acknowledges the appointment of Juanita Walker to the Elderly Affairs Advisory 27
Committee with a term to coincide with that of Councilman Williams’. 28
12 OF 176
2
Section 3: EFFECTIVE DATE: This Resolution shall take effect immediately 29
upon its final passage. 30
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MIAMI 31
GARDENS AT ITS REGULAR MEETING HELD ON ____________, 2017. 32
33
___________________________________ 34
OLIVER GILBERT, III, MAYOR 35
36 37 38
ATTEST: 39
40
41 __________________________________ 42 RONETTA TAYLOR, MMC, CITY CLERK 43
44
45
PREPARED BY: SONJA KNIGHTON DICKENS, CITY ATTORNEY 46 47 48
SPONSORED BY: COUNCILMAN DAVID WILLIAMS JR 49
50
Moved by: __________________ 51 52 VOTE: _________ 53
54
Mayor Oliver Gilbert , III ____ (Yes) ____ (No) 55
Vice Mayor Erhabor Ighodaro, Ph.D. ____ (Yes) ____ (No) 56 Councilwoman Lisa C. Davis ____ (Yes) ____ (No) 57 Councilman Rodney Harris ____ (Yes) ____ (No) 58
Councilwoman Lillie Q. Odom ____ (Yes) ____ (No) 59
Councilwoman Felicia Robinson ____ (Yes) ____ (No) 60
Councilman David Williams Jr ____ (Yes) ____ (No) 61
62
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18605 NW 27th Avenue
Miami Gardens, Florida 33056
City of Miami Gardens
Agenda Cover Memo
Council Meeting Date: February 8, 2017 Item Type:
(Enter X in box)
Resolution Ordinance Other
X
Fiscal Impact:
(Enter X in box) Yes No Ordinance Reading:
(Enter X in box)
1st Reading 2nd Reading
x Public Hearing:
(Enter X in box)
Yes No Yes No
Funding Source: Advertising Requirement:
(Enter X in box)
Yes No
Contract/P.O. Required:
(Enter X in box)
Yes No RFP/RFQ/Bid #:
X
Strategic Plan Related
(Enter X in box)
Yes No Strategic Plan Priority Area:
Enhance Organizational Bus. & Economic Dev Public Safety
Quality of Education Qual. of Life & City Image Communication
Strategic Plan Obj./Strategy: (list the
specific objective/strategy this item will address)N/A X
Sponsor Name David Williams Jr. Council Member Department: City Manager Office of the Mayor/Council
Short Title:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, ACKNOWLEDGING COUNCILMAN DAVID
WILLIAMS JR’S APPOINTMENT OF SANDRA MCDOWELL TO THE CITY
OF MIAMI GARDENS CARIBBEAN AFFAIRS ADVISORY COMMITTEE
FOR A TERM THAT WILL COINCIDE WITH THE TERM OF COUNCILMAN DAVID WILLIAMS JR.; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE.
Staff Summary:
In accordance with Section 2-140 of the Code of Ordinances, Councilman David Williams Jr, appoints
Sandra McDowell to the City of Miami Gardens Caribbean Affairs Advisory Committee. Ms. McDowell
term will commence upon appointment and shall coincide with the term of Councilman Williams. Once
AGENDA ITEM K-3
SANDRA MCDOWELL
APPOINTMENT/CARIBBEAN
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appointed, Ms. McDowell will adhere to the duties and powers of the Advisory Committee as outlined in
the pertinent Ordinance.
This Resolution acknowledges Councilman Williams appointment to the City of Miami Gardens
Caribbean Affairs Advisory Committee.
Proposed Action:
Councilman Williams Jr., proposes that the City Council approve this resolution.
Attachment:
15 OF 176
RESOLUTION NO. 2017____ 1
2
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF 3 MIAMI GARDENS, FLORIDA, ACKNOWLEDGING COUNCILMAN 4 DAVID WILLIAMS JR’S APPOINTMENT OF SANDRA 5
MCDOWELL TO THE CITY OF MIAMI GARDENS CARIBBEAN 6
AFFAIRS ADVISORY COMMITTEE FOR A TERM THAT WILL 7
COINCIDE WITH THE TERM OF COUNCILMAN DAVID 8 WILLIAMS JR.; PROVIDING FOR THE ADOPTION OF 9 REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. 10
11
WHEREAS, in accordance with Section 2-140 of the City of Miami Gardens Code 12
of Ordinances, Councilman David Williams Jr., appointed Sandra McDowell to the City 13
of Miami Gardens Caribbean Affairs Advisory Committee, and 14
WHEREAS, Ms. McDowell’s term will commence upon appointment and shall 15
coincide with the term of Councilman Williams Jr., and 16
WHEREAS, once appointed, Ms. McDowell will adhere to the duties and powers 17
of the Advisory Committee as outlined in the Ordinance, and 18
WHEREAS, this Resolution acknowledges Councilman David Williams Jr’s., 19
appointment of Sandra McDowell to the Caribbean Affairs Advisory Committee, 20
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY 21
OF MIAMI GARDENS, FLORIDA AS FOLLOWS: 22
Section 1: ADOPTION OF REPRESENTATIONS: The foregoing Whereas 23
paragraphs are hereby ratified and confirmed as being true, and the same are hereby 24
made a specific part of this Resolution. 25
Section 2: AUTHORIZATION: The City Council of the City of Miami Gardens 26
hereby acknowledges the appointment of Sandra McDowell to the Caribbean Affairs 27
Advisory Committee with a term to coincide with that of Councilman Williams’. 28
Section 3: EFFECTIVE DATE: This Resolution shall take effect immediately 29
upon its final passage. 30
16 OF 176
2
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MIAMI 31
GARDENS AT ITS REGULAR MEETING HELD ON ____________, 2017. 32
33
___________________________________ 34
OLIVER GILBERT, III, MAYOR 35 36 37
38
ATTEST: 39
40 41 __________________________________ 42
RONETTA TAYLOR, MMC, CITY CLERK 43
44
45 PREPARED BY: SONJA KNIGHTON DICKENS, CITY ATTORNEY 46 47
48
SPONSORED BY: COUNCILMAN DAVID WILLIAMS JR 49
50 Moved by: __________________ 51 52
VOTE: _________ 53
54
Mayor Oliver Gilbert , III ____ (Yes) ____ (No) 55 Vice Mayor Erhabor Ighodaro, Ph.D. ____ (Yes) ____ (No) 56 Councilwoman Lisa C. Davis ____ (Yes) ____ (No) 57
Councilman Rodney Harris ____ (Yes) ____ (No) 58
Councilwoman Lillie Q. Odom ____ (Yes) ____ (No) 59
Councilwoman Felicia Robinson ____ (Yes) ____ (No) 60 Councilman David Williams Jr ____ (Yes) ____ (No) 61
62
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18605 NW 27th Avenue
Miami Gardens, Florida 33056
City of Miami Gardens
Agenda Cover Memo
Council Meeting Date: February 8, 2017 Item Type:
(Enter X in box)
Resolution Ordinance Other
X
Fiscal Impact:
(Enter X in box) Yes No Ordinance Reading:
(Enter X in box)
1st Reading 2nd Reading
x Public Hearing:
(Enter X in box)
Yes No Yes No
Funding Source: Advertising Requirement:
(Enter X in box)
Yes No
Contract/P.O. Required:
(Enter X in box)
Yes No RFP/RFQ/Bid #:
X
Strategic Plan Related
(Enter X in box)
Yes No Strategic Plan Priority Area:
Enhance Organizational Bus. & Economic Dev Public Safety
Quality of Education Qual. of Life & City Image Communication
Strategic Plan Obj./Strategy: (list the
specific objective/strategy this item will address)N/A X
Sponsor Name Rodney Harris, Council Member Department: City Manager Office of the Mayor/Council
Short Title:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI
GARDENS, FLORIDA, ACKNOWLEDGING THE REAPPOINTMENT OF
ELVIS CAINES TO THE ELDERLY AFFAIRS ADVISORY COMMITTEE;
PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING
FOR AN EFFECTIVE DATE.
Staff Summary:
In accordance with Section 2-242 of the City of Miami Gardens Code of Ordinances, Councilman Rodney
Harris, reappoints Elvis Caines to the Elderly Affairs Advisory Committee. Mr. Caines term will
commence upon appointment and will serve at the pleasure of Councilman Harris. Once appointed Mr.
Caines will adhere to the duties and powers of the Advisory Committee as outlined in the pertinent
Ordinance.
AGENDA ITEM K-4
ELVIS CAINES
REAPPOINTMENT/
ELDERLY
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Miami Gardens, Florida 33056
This Resolution acknowledges Councilman Rodney Harris’ reappointment of Elvis Caines to the Elderly
Affairs Advisory Committee.
Proposed Action:
Councilman Harris proposes that the City Council approve this resolution.
Attachment:
19 OF 176
RESOLUTION NO. 2017____ 1
2
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF 3 MIAMI GARDENS, FLORIDA, ACKNOWLEDGING THE 4 REAPPOINTMENT OF ELVIS CAINES TO THE ELDERLY 5
AFFAIRS ADVISORY COMMITTEE; PROVIDING FOR THE 6
ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN 7
EFFECTIVE DATE. 8 9 WHEREAS, in accordance with Section 2-242 of the City of Miami Gardens Code 10
of Ordinances, Councilman Rodney Harris, reappoints Elvis Caines to the Elderly Affairs 11
Advisory Committee, and 12
WHEREAS, Mr. Caines term will commence upon appointment and will serve at 13
the pleasure of Councilman Harris, and 14
WHEREAS, once appointed, Mr. Caines will adhere to the duties and powers of 15
the Advisory Committee as outlined in the Ordinance, and 16
WHEREAS, this Resolution acknowledges Councilman Rodney Harris’ 17
reappointment of Elvis Caines to the Elderly Affairs Advisory Committee, 18
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY 19
OF MIAMI GARDENS, FLORIDA AS FOLLOWS: 20
Section 1: ADOPTION OF REPRESENTATIONS: The foregoing Whereas 21
paragraphs are hereby ratified and confirmed as being true, and the same are hereby 22
made a specific part of this Resolution. 23
Section 2: AUTHORIZATION: The City Council of the City of Miami Gardens 24
hereby acknowledges the reappointment of Elvis Caines to the Elderly Affairs Advisory 25
Committee. 26
Section 3: EFFECTIVE DATE: This Resolution shall take effect immediately 27
upon its final passage. 28
20 OF 176
2
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MIAMI 29
GARDENS AT ITS REGULAR MEETING HELD ON ____________, 2017. 30
31
___________________________________ 32
OLIVER GILBERT, III, MAYOR 33 34 35
36
ATTEST: 37
38 39 __________________________________ 40
RONETTA TAYLOR, MMC, CITY CLERK 41
42
43 PREPARED BY: SONJA KNIGHTON DICKENS, CITY ATTORNEY 44 45
46
SPONSORED BY: COUNCILMAN DAVID WILLIAMS JR 47
48 Moved by: __________________ 49 50
VOTE: _________ 51
52
Mayor Oliver Gilbert , III ____ (Yes) ____ (No) 53 Vice Mayor Erhabor Ighodaro, Ph.D. ____ (Yes) ____ (No) 54 Councilwoman Lisa C. Davis ____ (Yes) ____ (No) 55
Councilman Rodney Harris ____ (Yes) ____ (No) 56
Councilwoman Lillie Q. Odom ____ (Yes) ____ (No) 57
Councilwoman Felicia Robinson ____ (Yes) ____ (No) 58 Councilman David Williams Jr ____ (Yes) ____ (No) 59
60
21 OF 176
18605 NW 27th Avenue
Miami Gardens, Florida 33056
City of Miami Gardens
Agenda Cover Memo
Council Meeting Date: February 8, 2017 Item Type:
(Enter X in box)
Resolution Ordinance Other
X
Fiscal Impact: (Enter X in box) Yes No Ordinance Reading: (Enter X in box) 1st Reading 2nd Reading
X Public Hearing: (Enter X in box) Yes No Yes No X
Funding Source: Advertising Requirement: (Enter X in box) Yes No
X
Contract/P.O. Required: (Enter X in box) Yes No RFP/RFQ/Bid #:
X
Strategic Plan Related (Enter X in box) Yes No Strategic Plan Priority Area:
Enhance Organizational
Bus. & Economic Dev Public Safety Quality of Education Qual. of Life & City Image Communication
Strategic Plan Obj./Strategy:
N/A X
Sponsor Name Felicia Robinson,
Councilwoman
Department: Mayor/Council
Short Title:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA,
SUPPORTING THE WOMEN’S BREAST AND HEART INITIATIVE (WBHI) BY PROVIDING
MEETING SPACE AT THE BETTY T. FERGUSON RECREATIONAL COMPLEX; PROVIDING FOR
THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE.
Staff Summary:
The Women’s Breast and Heart Initiative (WBHI) is a non-profit organization dedicated to
educating women about the importance of breast health and heart health with a focus on early
detection and prevention, because both are vital in fighting the diseases. WBHI provides free
breast and heart health education, access to free screenings through their door-to-door campaign by targeting the underserved. WBHI’s mission is to fight breast cancer as a life
threating disease, one household at a time. WBHI has visited 95,363 homes through their
outreach which averages to more than 11,000 homes per year including homes in Miami
Gardens.
AGENDA ITEM K-5
SUPPORTING WBHI
22 OF 176
18605 NW 27th Avenue
Miami Gardens, Florida 33056
Councilwoman Robinson is requesting the City provides a meeting space at the Betty T.
Ferguson Recreational Complex, 3000 NW 199th Street. The awareness events will take place on Saturdays, March 4, 11, and 18, 2017.
23 OF 176
18605 NW 27th Avenue
Miami Gardens, Florida 33056
Proposed Action:
That the City Council approves the attached resolution.
Attachment:
None.
24 OF 176
RESOLUTION NO. 2017____ 1
2
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF 3 MIAMI GARDENS, FLORIDA, SUPPORTING THE WOMEN’S 4 BREAST AND HEART INITIATIVE (WBHI) BY PROVIDING 5
MEETING SPACE AT THE BETTY T. FERGUSON 6
RECREATIONAL COMPLEX; PROVIDING FOR THE ADOPTION 7
OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE 8 DATE. 9 10
WHEREAS, the Women’s Breast and Heart Initiative (WBHI) is a non-profit 11
organization dedicated to educating women about the importance of breast health and 12
hearth health with a focus on early detection and prevention, because both are vital in 13
fighting the disease, and 14
WHEREAS, the WBHI provides free breast health and heart health education, 15
access to free screenings through their door-to-door campaign by targeting the 16
underserved, and 17
WHEREAS, the WBHI’s mission is to fight breast cancer as a life threating 18
disease, one household at a time, and 19
WHEREAS, WBHI has visited 95,363 homes through their outreach which 20
averages to more than 11,000 homes per year including homes in Miami Gardens, and 21
WHEREAS, Councilwoman Robinson is requesting that the City provide a 22
meeting space at the Betty T. Ferguson Recreational Complex, on March 4th, 11th and 23
18th, 2017, 24
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY 25
OF MIAMI GARDENS, FLORIDA AS FOLLOWS: 26
Section 1: ADOPTION OF REPRESENTATIONS: The foregoing Whereas 27
paragraphs are hereby ratified and confirmed as being true, and the same are hereby 28
made a specific part of this Resolution. 29
25 OF 176
2
Section 2: AUTHORIZATION: The City Council of the City of Miami Gardens 30
hereby supports the Women’s Breast Andand Heart Initiative (WBHI) and agrees to 31
provide a meeting space at the Betty T. Ferguson Recreational Complex, on March 4th, 32
11th and 18th, 2017. 33
Section 3: EFFECTIVE DATE: This Resolution shall take effect immediately 34
upon its final passage. 35
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MIAMI 36
GARDENS AT ITS REGULAR MEETING HELD ON ____________, 2017. 37
38
___________________________________ 39 OLIVER GILBERT, III, MAYOR 40
41
42
ATTEST: 43 44 45
__________________________________ 46
RONETTA TAYLOR, MMC, CITY CLERK 47
48 49 PREPARED BY: SONJA KNIGHTON DICKENS, CITY ATTORNEY 50
51
52
SPONSORED BY: COUNCILWOMAN FELICIA ROBINSON 53 54 Moved by: __________________ 55
56
VOTE: _________ 57
58 Mayor Oliver Gilbert , III ____ (Yes) ____ (No) 59 Vice Mayor Erhabor Ighodaro, Ph.D. ____ (Yes) ____ (No) 60
Councilwoman Lisa C. Davis ____ (Yes) ____ (No) 61
Councilman Rodney Harris ____ (Yes) ____ (No) 62
Councilwoman Lillie Q. Odom ____ (Yes) ____ (No) 63 Councilwoman Felicia Robinson ____ (Yes) ____ (No) 64 Councilman David Williams Jr ____ (Yes) ____ (No) 65
66
26 OF 176
1515 NW 167 Street, Building 5 Suite 200
Miami Gardens, Florida 33169
City of Miami Gardens
Agenda Cover Memo
Council Meeting Date: February 8, 2017 Item Type:
(Enter X in box)
Resolution Ordinance Other
X
Fiscal Impact:
(Enter X in box) Yes No Ordinance Reading:
(Enter X in box)
1st Reading 2nd Reading X Public Hearing:
(Enter X in box)
Yes No Yes No
X X
Funding Source: Advertising Requirement:
(Enter X in box)
Yes No
X
Contract/P.O. Required:
(Enter X in box)
Yes No RFP/RFQ/Bid #: X
Strategic Plan Related
(Enter X in box)
Yes No Strategic Plan Priority Area:
Enhance Organizational Bus. & Economic Dev Public Safety
Quality of Education Qual. of Life & City Image Communcation
Strategic Plan Obj./Strategy: (list the
specific objective/strategy this item will address)X
Sponsor Name Councilwoman Lisa C. Davis Department: Mayor and City Council
Short Title:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS,
FLORIDA, SUPPORTING HOUSE BILL 111, WHICH PROVIDES AN EXEMPTION
FROM PUBLIC RECORDS REQUIREMENTS FOR PERSONAL IDENTIFYING
INFORMATION OF A WITNESS TO A MURDER; PROVIDING FOR THE ADOPTION
OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE.
Staff Summary:
Section 119.071 of the Florida Statues, provides for certain exemptions from the Public Records
Laws. Currently the public records laws do not protect the identifying information of a witness who has observed a murder. This may prohibit people who have witnessed a murder from
coming forward to assist law enforcement with solving certain crimes. House Bill 111, sponsored
by State Representative Cynthia Stafford, would exempt from public disclosure, any information
that identifies the witness to a murder for up to two (2) years after the murder was observed.
AGENDA ITEM K-6
SUPPORTING HB 111
27 OF 176
1515 NW 167 Street, Building 5 Suite 200
Miami Gardens, Florida 33169
Councilwoman Lisa C. Davis is recommending that the City Council support House Bill 111.
Proposed Action:
That the City Council approves the attached Resolution.
Attachment:
HB 111
28 OF 176
RESOLUTION NO. 2016____ 1
2
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF 3 MIAMI GARDENS, FLORIDA, SUPPORTING HOUSE BILL 111, 4 WHICH PROVIDES AN EXEMPTION FROM PUBLIC RECORDS 5
REQUIREMENTS FOR PERSONAL IDENTIFYING 6
INFORMATION OF A WITNESS TO A MURDER; PROVIDING 7
FOR INSTRUCTIONS TO THE CITY CLERK; PROVIDING FOR 8 THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN 9 EFFECTIVE DATE. 10
11
WHEREAS, Section 119.071 of the Florida Statues, provides for certain 12
exemptions from the Public Records Laws, and 13
WHEREAS, currently the public records laws do not protect the identifying 14
information of a witness who has observed a murder, which may prohibit people who 15
have witnessed a murder from coming forward to assist law enforcement with solving 16
certain crimes, and 17
WHEREAS, House Bill 111, sponsored by State Representative Cynthia Stafford, 18
would exempt from public disclosure, any information that identifies the witness to a 19
murder for up to two (2) years after the murder was observed, and 20
WHEREAS, Councilwoman Lisa C. Davis is recommending that the City Council 21
support House Bill 111, 22
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY 23
OF MIAMI GARDENS, FLORIDA AS FOLLOWS: 24
Section 1: ADOPTION OF REPRESENTATIONS: The foregoing Whereas 25
paragraphs are hereby ratified and confirmed as being true, and the same are hereby 26
made a specific part of this Resolution. 27
Section 2: EXPRESSION OF SUPPORT: The City Council of the City of 28
Miami Gardens hereby expressed its support for House Bill 111. 29
29 OF 176
2
Section 3: INSTRUCTIONS TO THE CITY CLERK: The City Clerk is hereby 30
instructed to send a copy of this Resolution to the Speaker of the Florida House of 31
Representatives. 32
Section 4: EFFECTIVE DATE: This Resolution shall take effect immediately 33
upon its final passage. 34
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MIAMI 35
GARDENS AT ITS REGULAR MEETING HELD ON ____________, 2017. 36
37
___________________________________ 38
OLIVER GILBERT, III, MAYOR 39 40 41
42
ATTEST: 43
44 45 __________________________________ 46
RONETTA TAYLOR, MMC, CITY CLERK 47
48
49 PREPARED BY: SONJA KNIGHTON DICKENS, CITY ATTORNEY 50 51
52
SPONSORED BY: COUNCILWOMAN LISA C. DAVIS 53
54 Moved by: __________________ 55 56
VOTE: _________ 57
58
Mayor Oliver Gilbert , III ____ (Yes) ____ (No) 59 Vice Mayor Erhabor Ighodaro, Ph.D. ____ (Yes) ____ (No) 60 Councilwoman Lisa C. Davis ____ (Yes) ____ (No) 61
Councilman Rodney Harris ____ (Yes) ____ (No) 62
Councilwoman Lillie Q. Odom ____ (Yes) ____ (No) 63
Councilwoman Felicia Robinson ____ (Yes) ____ (No) 64 Councilman David Williams Jr ____ (Yes) ____ (No) 65 66
30 OF 176
Date ITB Posted: 10/17/16
Date ITB Opened: 11/28/2016
Bid Submittals: 3
Declinations: 0
Item
No.Description
Unit of
Measure
(UOM)
Estimated
Annual
Quantity
Unit Price
(Price per
UOM)Total Price
Unit Price
(Price per
UOM)Total Price Unit Price (Price
per UOM)Total Price
1
Furnish all materials, labor &
equipment to Remove to be
saw-cut & Replace 4” thick
3000 PSI min. un-reinforced
sidewalk & compact base 95%
min. (includes restoration-
clean fill to avoid gaps)
damaged sod replaced at
Contractor’s expense Square Yd.46000 $35.50 $1,633,000.00 $35.55 $1,635,300.00 $49.20 $2,263,200.00
2
Furnish all materials, labor &
equipment to Remove to be
saw-cut & Replace 6” thick
3000 PSI min. un-reinforced
sidewalk & compact base 95%
min. (includes restoration-
clean fill to avoid gaps)
damaged sod replaced at
Contractor’s expense Square Yd.16000 $42.75 $684,000.00 $44.55 $712,800.00 $51.60 $825,600.00
3
Furnish all materials, labor &
equipment Install New 4”
thick 3000 PSI min. un-
reinforced sidewalk &
compact base 95% min.
(includes clearing & grubbing,
removal & disposal of dirt,
grass etc. & restoration at
Contractor’s expense)
damaged sod replaced at
Contractor’s expense Square Yd.18000 $35.50 $639,000.00 $40.05 $720,900.00 $51.84 $933,120.00
4
Furnish all materials, labor &
equipment Install New 6”
thick 3000 PSI min. un-
reinforced sidewalk &
compact base 95% min.
(includes clearing & grubbing,
removal & disposal of dirt,
grass etc. & restoration at
Contractor’s expense)
damaged sod replaced at
Contractor’s expense Square Yd.10000 $42.75 $427,500.00 $49.05 $490,500.00 $56.70 $567,000.00
5
Furnish, Compact, & Install
Lime Rock to min. 95%
compaction to avoid settling.
When elevation is too low.
Fill any gaps between new
sidewalk installation and
existing elevation. Delivery
ticket must be provided for
payment Cubic Yd.200 $12.00 $2,400.00 $30.00 $6,000.00 $156.00 $31,200.00
Pioneer Construction
Management Services, Inc.
Miami, FL
Providian Construction Group, Inc.
Sunrise, FL
ITB No. 15-16-039A
Metro Express, Inc.
Medley, FL
Purchasing Agent: Scott Shaw
Dept.: Public Works, Engin. Division
Bid Title: Sidewalk Replacement & Installation Annual Contract Rebid
Exhibit - 1
Page 1 of 4
31 OF 176
6
Furnish all materials, labor &
equipment to Remove &
Replace concrete Type “D”
Curb including drop curb,
transitions, & reconstruction
of base (includes clearing,
grubbing, & fill, sod to replace
damaged grass, removal &
disposal of existing curb, dirt,
grass etc. & restoration at
Contractor’s expense).
Linear Ft.500 $18.00 $9,000.00 $19.00 $9,500.00 $56.70 $28,350.00
7
Furnish all materials, labor &
equipment to Install New
concrete Type “D” Curb
including drop curb,
transitions, & construction of
base (includes clearing,
grubbing, & fill, sod to replace
damaged grass, removal &
disposal of dirt, grass etc. &
restoration at Contractor’s
expense) including fil.
Damaged sod replaced at
contractor’s expense.
Linear Ft.500 $18.00 $9,000.00 $18.00 $9,000.00 $34.80 $17,400.00
8
Furnish all materials, labor &
equipment to Remove &
Replace concrete Type “F”
Curb including drop curb,
transitions, & reconstruction
of base (includes clearing,
grubbing, & fill, sod to replace
damaged grass, removal &
disposal of existing curb, dirt,
grass etc. & restoration at
Contractor’s expense).
Linear Ft.500 $19.00 $9,500.00 $24.00 $12,000.00 $37.20 $18,600.00
9
Furnish all materials, labor &
equipment to Install New
concrete Type “F” Curb
including drop curb,
transitions, & construction of
base (includes clearing,
grubbing, & fill, sod to replace
damaged grass, removal &
disposal of existing curb, dirt,
grass etc. & restoration at
Contractor’s expense).
Linear Ft.100 $19.00 $1,900.00 $30.00 $3,000.00 $42.00 $4,200.00
10
Furnish all materials, labor &
equipment to Remove &
Replace concrete “Valley-
gutter” including drop curb,
transitions, & reconstruction
of base (includes clearing,
grubbing, & fill, sod to replace
damaged grass, removal &
disposal of existing curb, dirt,
grass etc. & restoration at
Contractor’s expense.
Linear Ft.200 $19.00 $3,800.00 $25.00 $5,000.00 $57.60 $11,520.00
Exhibit - 1
Page 2 of 4
32 OF 176
11
Furnish all materials, labor &
equipment to Install New
concrete “Valley-gutter”
including drop curb,
transitions, & reconstruction
of base (includes clearing,
grubbing, & fill, sod to replace
damaged grass, removal &
disposal of dirt, grass etc. &
restoration at Contractor’s
expense.Linear Ft.500 $19.00 $9,500.00 $21.00 $10,500.00 $59.00 $29,500.00
12 Right-of- Way Survey (to
establish property lines).Linear Ft.18000 $0.50 $9,000.00 $0.70 $12,600.00 $2.70 $48,600.00
Each 4 $100.00 $400.00 $200.00 $800.00 $780.00 $3,120.00
Each 4 $200.00 $800.00 $450.00 $1,800.00 $1,320.00 $5,280.00
Each 4 $500.00 $2,000.00 $700.00 $2,800.00 $2,280.00 $9,120.00
Each 3 $1,000.00 $3,000.00 $1,000.00 $3,000.00 $3,840.00 $11,520.00
14
Live Oak Fla. #1 10’-12’
overall height (includes
restoration - clearing &
grubbing, removal of debris,
excavation & backfilling).
Damaged grass to be replaced
with sod at Contractor’s
expense.Each 1 $600.00 $600.00 $1,200.00 $1,200.00 $750.00 $750.00
15
Mahogany Fla. #1 10’-12’
overall height (includes
restoration - clearing &
grubbing, removal of debris,
excavation & backfilling).
Damaged grass to be replaced
with sod at Contractor’s
expense Each 1 $600.00 $600.00 $1,500.00 $1,500.00 $750.00 $750.00
16
Crape Myrtle Fla. #1 10’-12’
overall height (includes
restoration - clearing &
grubbing, removal of debris,
excavation & backfilling).
Damaged grass to be replaced
with sod at Contractor’s
expense.Each 1 $600.00 $600.00 $1,500.00 $1,500.00 $755.00 $755.00
17 Curb Cuts (includes
restoration).Each 20 $50.00 $1,000.00 $100.00 $2,000.00 $150.00 $3,000.00
18
Furnish all materials, labor &
equipment to Relocate Chain
Link Fence (includes
restoration). Damaged grass to
be replaced with sod at
Contractor’s expense.Linear Ft.200 $15.00 $3,000.00 $30.00 $6,000.00 $45.60 $9,120.00
19
Furnish all materials, labor &
equipment to Install New 4’
Chain Link Fence, disposal of
existing fence (includes
restoration) damaged grass to
be replaced with sod at
Contractor’s expense.Linear Ft.200 $20.00 $4,000.00 $25.00 $5,000.00 $42.00 $8,400.00
20
Furnish all materials, labor &
equipment to construct 1.5”
Type III Asphaltic Concrete
surface including Tack Coat to
repair existing driveway
approaches. Damaged areas
during installation replaced at
Contractor’s expense.Square Ft.1100 $27.00 $29,700.00 $6.50 $7,150.00 $26.40 $29,040.00
Tree Removal Dia. @ breast
hgt. 4.5’ above grade Cont.
(includes restoration –clearing
& grubbing, removal of debris,
excavation & backfilling)
damaged sod replaced at
Contractor’s expense.
13
Exhibit - 1
Page 3 of 4
33 OF 176
21
Furnish all materials, labor &
equipment to place Detectable
Warning Surface for
pedestrian crossings/cast-in-
place type/yellow.Square Ft.350 $25.00 $8,750.00 $25.00 $8,750.00 $58.80 $20,580.00
22
Furnish all materials, labor &
equipment to Relocate PVC
Lines – 2” diameter.Linear Ft.100 $10.00 $1,000.00 $10.00 $1,000.00 $25.00 $2,500.00
23
Furnish all materials, labor &
equipment to Install new PVC
Lines Sch. 40.Linear Ft.20 $10.00 $200.00 $15.00 $300.00 $45.00 $900.00
24
Furnish all materials, labor &
equipment to Install new
Irrigation Heads (4” pop-up
head w/max 15’ spray radius).
Each 10 $60.00 $600.00 $50.00 $500.00 $125.00 $1,250.00
25
Furnish all materials, labor &
equipment to Relocate/reset
existing Signs.Each 20 $100.00 $2,000.00 $50.00 $1,000.00 $135.00 $2,700.00
26
Furnish all materials, labor &
equipment to Raise Utilities
Access (includes sewer
cleanouts, water meters,
manholes, water values).Each 50 $180.00 $9,000.00 $200.00 $10,000.00 $1,920.00 $96,000.00
27
Furnish and install concrete
water meter boxes to replace
existing broken boxes in
sidewalk slabs being replaced.
Each 20 $200.00 $4,000.00 $500.00 $10,000.00 $900.00 $18,000.00
28
Furnish all materials, labor &
equipment to Pressure clean
Brick Pavers & Paver Blocks.
Square Ft.500 $1.00 $500.00 $1.00 $500.00 $5.40 $2,700.00
29 Furnish all materials, labor &
equipment to Pressure clean Square Ft.500 $1.00 $500.00 $1.00 $500.00 $5.10 $2,550.00
30 Furnish all materials, labor &
equipment to install St. Square Ft.4000 $0.80 $3,200.00 $1.25 $5,000.00 $3.60 $14,400.00
31 12” Root Bio Barrier Linear Ft.200 $18.00 $3,600.00 $12.00 $2,400.00 $7.20 $1,440.00
(A)$3,699,800.00 $5,022,165.00ESTIMATED ANNUAL TOTAL PRICE $3,516,650.00
Award
Exhibit - 1
Page 4 of 4
34 OF 176
18605 NW 167 Street
Miami Gardens, Florida 33056
City of Miami Gardens
Agenda Cover Memo
Council Meeting Date: Februa ry 8, 2017 Item Type:
(Enter X in box)
Resolution Ordinance Other
X
Fiscal Impact:
(Enter X in box) Yes No Ordinance Reading:
(Enter X in box)
1st Reading 2nd Reading
X Public Hearing:
(Enter X in box)
Yes No Yes No
Funding Source: The Children’s
Trust
Advertising Requirement:
(Enter X in box)
Yes No
X
Contract/P.O. Required: (Enter X in box) Yes No RFP/RFQ/Bid #:
X
Strategic Plan Related
(Enter X in box)
Yes No Strategic Plan Priority Area:
Enhance Organizational Bus. & Economic Dev Public Safety Quality of Education Qual. of Life & City Image Communication
Strategic Plan Obj./Strategy: (list the
specific objective/strategy this item will address)X
Sponsor Name Lille Q. Odom,
Councilwoman
Department: Grants Administration
Short Title:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS,
FLORIDA, AUTHORIZING THE CITY MANAGER TO WORK WITH NORTH DADE
YOUTH & FAMILY TO SUBMIT A RESPONSE TO THE CHILDREN’S TRUST
REQUEST FOR PROPOSAL NUMBER 2017-04: FAMILY AND NEIGHBORHOOD
SUPPORT PARTNERSHIPS; AND AUTHORIZING THE CITY MANAGER TO
NEGOTIATE AND EXECUTE AN AGREEMENT, ALONG WITH ALL RELATED
DOCUMENTATION, IF THIS GRANT IS AWARDED; PROVIDING FOR THE
ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE.
Staff Summary:
AGENDA ITEM K-7
CHILDREN'S TRUST
35 OF 176
18605 NW 167 Street
Miami Gardens, Florida 33056
Background
The Children’s Trust issued a Request for Proposal (RFP) - #2017-04: Family and Neighborhood Support
Partnerships on December 9, 2016. For this solicitation, The Children’s Trust is encouraging family and
neighborhood support partnerships focused on placed-based assistance for children and families
experiencing challenges related to child behavior, school attendance, and /or child welfare. The
Children’s Trust stresses that applications must include partnerships between community-based health
and social services, government, education, business, law enforcement, justice and/or funding agencies,
with a focus on prevention/reduction of youth violence/disruptive behavior, chronic absenteeism
and/or maltreatment. Miami Gardens and Opa-Locka have been listed as target geographic areas for
this solicitation.
Grant awards may range from $190,000 to $500,000. This RFP also requires minimum 10% cash and 15%
match. City staff will work with NDYFC and partners to identify these matching sources, as client services
that have been provided in the past by our partners, to clients free of charge, have been acceptable
matching sources in the past as well as indirect costs incurred by those providing administrative
functions. The City will not be asked to provide a cash match.
Current Situation
For more than four years, the City of Miami Gardens (acting as the Lead Agency) has partnered with
North Dade Youth & Family to create a Place-Based Service Partnership with a cadre of coalition
members to Miami Gardens to provide wrap-around services for our children and families in need.
Councilwoman Odom is seeking approval from the Council for city staff to work with North Dade Youth
& Family and its partners to respond to The Children’s Trust Request for Proposal (RFP) - #2017-04:
Family and Neighborhood Support Partnerships by February 14, 2017.
Fiscal Impact
As long as the City will not be asked to provide for any of the cash match that is required by the grant,
there is no fiscal impact to the City. This is a reimbursement grant, and the City has to pay for all the
expenditures and then file for reimbursements on a monthly basis.
Proposed Action:
Councilwoman Odom requests that City Council allow the City Manager to work towards submitting a
response to The Children’s Trust Request for Proposal (RFP) - #2017-04: Family and Neighborhood
Support Partnerships and to negotiate and execute an agreement, along with all related
documentation, if this grant is awarded.
Attachment:
None.
36 OF 176
RESOLUTION NO. 2017____ 1
2
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF 3 MIAMI GARDENS, FLORIDA, AUTHORIZING THE CITY 4 MANAGER TO WORK WITH NORTH DADE YOUTH & FAMILY 5
TO SUBMIT A RESPONSE TO THE CHILDREN’S TRUST 6
REQUEST FOR PROPOSAL NUMBER 2017-04: FAMILY AND 7
NEIGHBORHOOD SUPPORT PARTNERSHIPS; AND 8 AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND 9 EXECUTE AN AGREEMENT, ALONG WITH ALL RELATED 10
DOCUMENTATION, IF THIS GRANT IS AWARDED; PROVIDING 11
FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING 12
FOR AN EFFECTIVE DATE. 13 14 WHEREAS, on December 9, 2016, The Children’s Trust issued Request for 15
Proposal (RFP) Number 2017-04: Family and Neighborhood Support Partnerships, and 16
encouraging family and neighborhood support partnerships focused on placed-based 17
assistance for children and families, and 18
WHEREAS, the City of Miami Gardens has been listed as one of the target 19
geographic areas for this solicitation, and 20
WHEREAS, for more than four (4) years, the City of Miami Gardens (acting as 21
the Lead Agency) has partnered with North Dade Youth & Family to create a Place-22
Based Service Partnership, with a cadre of coalition members to provide wrap-around 23
services for children and families in need, and 24
WHEREAS, Councilwoman Lillie Q. Odom requests the City Council authorize 25
City Staff to work with North Dade Youth & Family and its partners to respond to The 26
Children’s Trust RFP Number 2017-04: Family and Neighborhood Support Partnerships 27
by February 14, 2017, and 28
WHEREAS, Councilwoman Odom also requests the City Council authorize the 29
City Manager to negotiate and execute an agreement, along with all related 30
documentation, if this grant is awarded, 31
37 OF 176
2
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY 32
OF MIAMI GARDENS, FLORIDA AS FOLLOWS: 33
Section 1: ADOPTION OF REPRESENTATIONS: The foregoing Whereas 34
paragraphs are hereby ratified and confirmed as being true, and the same are hereby 35
made a specific part of this Resolution. 36
Section 2: AUTHORIZATION: The City Council of the City of Miami Gardens 37
hereby authorizes the City Manager to work with North Dade Youth & Family to submit 38
a response to The Children’s Trust Request for Proposal Number 2017-04: Family and 39
Neighborhood Support Partnerships; and authorizes the City Manager to negotiate and 40
execute an agreement, along with all related documentation, if this grant is awarded. 41
Section 3: EFFECTIVE DATE: This Resolution shall take effect immediately 42
upon its final passage. 43
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MIAMI 44
GARDENS AT ITS REGULAR MEETING HELD ON ____________, 2017. 45
46
___________________________________ 47
OLIVER GILBERT, III, MAYOR 48
ATTEST: 49 50 51
__________________________________ 52
RONETTA TAYLOR, MMC, CITY CLERK 53
54 55 PREPARED BY: SONJA KNIGHTON DICKENS, CITY ATTORNEY 56
57
58
SPONSORED BY: LILLIE Q. ODOM, COUNCILWOMAN 59 60 Moved by: __________________ 61
62
VOTE: _________ 63
64
38 OF 176
3
Mayor Oliver Gilbert , III ____ (Yes) ____ (No) 65
Vice Mayor Erhabor Ighodaro, Ph.D. ____ (Yes) ____ (No) 66
Councilwoman Lisa C. Davis ____ (Yes) ____ (No) 67 Councilman Rodney Harris ____ (Yes) ____ (No) 68 Councilwoman Lillie Q. Odom ____ (Yes) ____ (No) 69
Councilwoman Felicia Robinson ____ (Yes) ____ (No) 70
Councilman David Williams Jr ____ (Yes) ____ (No) 71
72
39 OF 176
18605 NW 27 Ave
Miami Gardens, Florida 33056
City of Miami Gardens
Agenda Cover Memo
Council Meeting Date: February 8, 2017 Item Type:
(Enter X in box)
Resolution Ordinance Other
X
Fiscal Impact:
(Enter X in box) Yes No Ordinance Reading:
(Enter X in box)
1st Reading 2nd Reading X Public Hearing:
(Enter X in box)
Yes No Yes No
X X
Funding Source: General Fund Advertising Requirement:
(Enter X in box)
Yes No
X
Contract/P.O. Required:
(Enter X in box)
Yes No RFP/RFQ/Bid #: (Enter #) X
Strategic Plan Related
(Enter X in box)
Yes No Strategic Plan Priority Area:
Enhance Organizational Bus. & Economic Dev Public Safety
Quality of Education Qual. of Life & City Image Communication
Strategic Plan Obj./Strategy: (list the
specific objective/strategy this item will address)N/A X
Sponsor Name Cameron D. Benson, City Manger Department: Police Department / Fleet Division
Short Title:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING
THE CITY MANAGER TO ISSUE PURCHASE ORDERS TO DAYTONA HARLEY-DAVIDSON OF
DAYTONA, FLORIDA FOR THE PURCHASE OF FOUR (4) 2017 HARLEY DAVIDSON FLHP ROAD KING
MOTORCYCLES, IN ACCORDANCE WITH THE FLORIDA SHERIFFS ASSOCIATION CONTRACT
NUMBER FSA16-VEH14.0, IN AN AMOUNT NOT TO EXCEED EIGHTY-EIGHT THOUSAND, EIGHT
HUNDRED DOLLARS ($88,800.00); PROVIDING FOR THE ADOPTION OF REPRESENTATIONS;
PROVIDING FOR AN EFFECTIVE DATE.
Staff Summary:
The Police Department, is requesting approval to purchase four (4) police motorcycles from the Florida
Sheriffs Association based upon a competitive bidding process. The purchases of the four (4) police
motorcycles will replace the current lease contract which will expire on March 31, 2017. Staff performed
a cost analyst which concluded that it will better cost effective to purchase the police motorcycles than to
continue with the lease contract. Staff have obtained quotes from Daytona Harley
AGENDA ITEM K-8
DAYTONA HARLEY-DAVIDSON
40 OF 176
18605 NW 27 Ave
Miami Gardens, Florida 33056
Davidson, Petersen Harley and Alligator Alley Harley Davidson. The cost analyst reflected that a (4) year
lease contract would cost the City $112,320; if the City purchase the four (4) police motorcycles the cost
to the city will be $88,800 this cost includes all equipment costs and installation. City has to maintain cost
of motorcycles, residual cost after four (4) years is approximately $4,000 per police motorcycle.
Fiscal Impact
Funding for the purchase will be derived from the lease savngs from June to September which is $12,000
and the remaining amount will be funded from the body camera what was original budgeted in the
General Fund, but was purchased from the General Obligation Bond funding.
Proposed Action:
It is recommended that the City Council approve the attached resolution authorizing the City Manager to
issue a purchase order to Daytona Harley-Davidson of Daytona , Florida for the purchase of four (4) 2017
Harley Davidson FLHP Road King motorcycles, in accordance with the Florida Sheriffs Association bid, in an
amount totaling $88,800.
Attachment:
Attachment A: The Florida Sheriffs Association competitively awarded bid.
41 OF 176
RESOLUTION NO. 2017____ 1
2
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF 3 MIAMI GARDENS, FLORIDA, AUTHORIZING THE CITY 4 MANAGER TO ISSUE PURCHASE ORDERS TO DAYTONA 5
HARLEY-DAVIDSON OF DAYTONA, FLORIDA FOR THE 6
PURCHASE OF FOUR (4) 2017 HARLEY DAVIDSON FLHP 7
ROAD KING MOTORCYCLES, IN ACCORDANCE WITH THE 8 FLORIDA SHERIFFS ASSOCIATION CONTRACT NUMBER 9 FSA16-VEH14.0, IN AN AMOUNT NOT TO EXCEED EIGHTY-10
EIGHT THOUSAND, EIGHT HUNDRED DOLLARS ($88,800.00); 11
PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; 12
PROVIDING FOR AN EFFECTIVE DATE. 13 14 WHEREAS, on December 11, 2014, the City Council of the City of Miami 15
Gardens approved Resolution No. 2014-214-2193, which authorized the City Manager 16
and the City Clerk to enter into a two year lease agreement with Peterson’s Harley 17
Davidson of Miami, L.L.C. to acquire five (5) 2015 model Harley Davidson police 18
motorcycles, and 19
WHEREAS, the current lease expires on March 31, 2017, and 20
WHEREAS, the Police Department, is requesting approval to purchase four (4) 21
police motorcycles by relaying upon Florida Sheriffs Association Contract Number 22
FSA16-VEH14.0, which was competitively bid and awarded, and 23
WHEREAS, Staff performed a cost analyst which concluded that it will be more 24
cost effective to purchase the police motorcycles than to continue to lease the vehicles, 25
and 26
WHEREAS, the purchase of the four (4) police motorcycles will cost the City 27
Eighty-Eight Thousand, Eight Hundred Dollars ($88,800), which includes all equipment 28
costs and installation, and 29
WHEREAS, City Staff recommends the City Council authorize the City Manager 30
to issue purchase orders to Daytona Harley-Davidson of Daytona, Florida for the 31
purchase of four (4) 2017 Harley Davidson FLHP Road King motorcycles, in 32
42 OF 176
2
accordance with the Florida Sheriffs Association Contract Number FSA16-VEH14.0, in 33
an amount not to exceed Eighty-Eight Thousand, Eight Hundred Dollars ($88,800.00), 34
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY 35
OF MIAMI GARDENS, FLORIDA AS FOLLOWS: 36
Section 1: ADOPTION OF REPRESENTATIONS: The foregoing Whereas 37
paragraphs are hereby ratified and confirmed as being true, and the same are hereby 38
made a specific part of this Resolution. 39
Section 2: AUTHORIZATION: The City Council of the City of Miami Gardens 40
hereby authorizes the City Manager to issue purchase orders to Daytona Harley-41
Davidson of Daytona, Florida for the purchase of four (4) 2017 Harley Davidson FLHP 42
Road King motorcycles, in accordance with the Florida Sheriffs Association Contract 43
Number FSA16-VEH14.0, in an amount not to exceed Eighty-Eight Thousand, Eight 44
Hundred Dollars ($88,800.00). 45
Section 3: EFFECTIVE DATE: This Resolution shall take effect immediately 46
upon its final passage. 47
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MIAMI 48
GARDENS AT ITS REGULAR MEETING HELD ON ____________, 2017. 49
50
___________________________________ 51
OLIVER GILBERT, III, MAYOR 52 53 54
55
ATTEST: 56
57 58 __________________________________ 59
RONETTA TAYLOR, MMC, CITY CLERK 60
61
62
43 OF 176
3
PREPARED BY: SONJA KNIGHTON DICKENS, CITY ATTORNEY 63
64
65 SPONSORED BY: CAMERON D. BENSON, CITY MANAGER 66 67
Moved by: __________________ 68
69
VOTE: _________ 70 71 Mayor Oliver Gilbert , III ____ (Yes) ____ (No) 72
Vice Mayor Erhabor Ighodaro, Ph.D. ____ (Yes) ____ (No) 73
Councilwoman Lisa C. Davis ____ (Yes) ____ (No) 74
Councilman Rodney Harris ____ (Yes) ____ (No) 75 Councilwoman Lillie Q. Odom ____ (Yes) ____ (No) 76 Councilwoman Felicia Robinson ____ (Yes) ____ (No) 77
Councilman David Williams Jr ____ (Yes) ____ (No) 78
79
44 OF 176
45 OF 176
46 OF 176
47 OF 176
48 OF 176
49 OF 176
50 OF 176
51 OF 176
18605 NW 27th Avenue
Miami Gardens, Florida 33056
City of Miami Gardens
Agenda Cover Memo
Council Meeting Date: 02/08/2017 Item Type:
(Enter X in box)
Resolution Ordinance Other
X
Fiscal Impact:
(Enter X in box) Yes No Ordinance Reading:
(Enter X in box)
1st Reading 2nd Reading
X Public Hearing: (Enter X in box) Yes No Yes No
X
Funding Source: General Obligation Bond Advertising Requirement: (Enter X in box) Yes No
X
Contract/P.O. Required: (Enter X in box) Yes No RFP/RFQ/Bid #:
X
Strategic Plan Related
(Enter X in box)
Yes No Strategic Plan Priority Area:
Enhance Organizational Bus. & Economic Dev
Public Safety Quality of Education Qual. of Life & City Image Communication
Strategic Plan Obj./Strategy:
Sponsor Name Cameron D. Benson, City Manager Department: Police Department
Short Title:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING
THE CITY MANAGER TO EXECUTE AN AGREEMENT WITH SAFEWARE, INC., FOR THE PURCHASE
OF A CLOSED CIRCUIT TELEVISION CAMERA SOLUTION, IN AN AMOUNT NOT TO EXCEED FIFTY-
EIGHT THOUSAND FIVE HUNDRED EIGHT-NINE DOLLARS AND SEVENTY-SEVEN CENTS
($58,589.77), BY RELYING UPON U.S. COMMUNITIES GOVERNMENT PURCHASING ALLIANCE RFP
NUMBER 11-205753-10; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING
FOR AN EFFECTIVE DATE.
Staff Summary:
As part of the Bunche Pool reconstruction project, a closed circuit television camera (CCTV)
solution was planned to prevent and investigate criminal activity that is occurring or has
occurred at the location. This requires a complex deployment of fixed networked cameras
throughout the Bunche Pool location. The CCTV camera feeds will be streamed live to the Real
Time Crime Center for real time, law enforcement responses. The video streams will be stored
on the data center in accordance with the data retention policies.
AGENDA ITEM K-9
PURCHASE CLOSED CIRCUIT
CAMERA
52 OF 176
18605 NW 27th Avenue
Miami Gardens, Florida 33056
A scope of work was defined specific to the Bunche Pool project and was based upon a Crime
Prevention Through Environmental Design (CPTED) report prepared by a qualified practitioner.
Cost proposals for the work were obtained from multiple integrators through its public safety
partner, Safeware, Inc. The City determined that Cintel is both highly qualified as well as the
least costly integrator to implement the CCTV component of the overall Bunche Pool project.
Over the years Cintel has deployed many systems across the United States of like complexity.
The purchase of the software will be procured by piggybacking off of RFP Number 11-205753-
10 (4400001839), which was competitively established by the U.S. Communities Government
Purchasing Alliance (U.S. Communities) lead agency, The County of Fairfax, Virginia. The use
of said contract was approved by Council in the May 11, 2016 meeting.
Funding for the software will be provided through the General Obligation Bond.
Closed Circuit Television Camera Solution: $58,589.77
Total: $58,589.77
Proposed Action:
That the City Council approves the attached resolution authorizing the City Manager to execute
the attached contract with Safeware, Inc., in an amount not to exceed fifty-eight thousand five
hundred eighty-nine dollars and seventy-seven cents.
Attachment:
Attachment A: Safeware Inc., Purchase Quote
53 OF 176
RESOLUTION NO. 2017____ 1
2
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF 3 MIAMI GARDENS, FLORIDA, AUTHORIZING THE CITY 4 MANAGER TO EXECUTE AN AGREEMENT WITH SAFEWARE, 5
INC., FOR THE PURCHASE OF A CLOSED CIRCUIT 6
TELEVISION CAMERA SOLUTION, IN AN AMOUNT NOT TO 7
EXCEED FIFTY-EIGHT THOUSAND FIVE HUNDRED EIGHT-8 NINE DOLLARS AND SEVENTY-SEVEN CENTS ($58,589.77), BY 9 RELYING UPON U.S. COMMUNITIES GOVERNMENT 10
PURCHASING ALLIANCE RFP NUMBER 11-205753-10; 11
PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; 12
PROVIDING FOR AN EFFECTIVE DATE. 13 14 WHEREAS, as part of the Bunche Pool reconstruction project, a closed circuit 15
television camera (CCTV) solution was planned to prevent and investigate criminal 16
activity, and 17
WHEREAS, the CCTV camera feeds will be streamed live to the City of Miami 18
Gardens Police Department’s Real Time Crime Center for real time, law enforcement 19
responses, and 20
WHEREAS, a scope of work was defined specific to the Bunche Pool project and 21
was based upon a Crime Prevention Through Environmental Design (CPTED) report 22
prepared by a qualified practitioner, and 23
WHEREAS, cost proposals for the work were obtained from multiple integrators, 24
and 25
WHEREAS, City Staff determined that Cintel is both highly qualified as well as 26
the least costly integrator to implement the CCTV component of the overall Bunche Pool 27
project, and 28
WHEREAS, the total cost for the software is Fifty-Eight Thousand Five Hundred 29
Eight-Nine Dollars and Seventy-Seven Cents ($58,589.77), and 30
54 OF 176
2
WHEREAS, this purchase will be procured by relying upon RFP Number 11-31
205753-10 (4400001839), which was competitively bid by the U.S. Communities 32
Government Purchasing Alliance, and 33
WHEREAS, City Staff recommends City Council authorizes the City Manager to 34
execute an agreement with Safeware, Inc., for the purchase of a closed circuit television 35
camera solution, in an amount not to exceed Fifty-Eight Thousand Five Hundred Eight-36
Nine Dollars and Seventy-Seven Cents ($58,589.77), 37
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY 38
OF MIAMI GARDENS, FLORIDA AS FOLLOWS: 39
Section 1: ADOPTION OF REPRESENTATIONS: The foregoing Whereas 40
paragraphs are hereby ratified and confirmed as being true, and the same are hereby 41
made a specific part of this Resolution. 42
Section 2: AUTHORIZATION: The City Council of the City of Miami Gardens 43
hereby authorizes the City Manager to execute an agreement with Safeware, Inc., for 44
the purchase of a closed circuit television camera solution, in an amount not to exceed 45
Fifty-Eight Thousand Five Hundred Eight-Nine Dollars and Seventy-Seven Cents 46
($58,589.77), by relying upon U.S. Communities Government Purchasing Alliance RFP 47
Number 11-205753-10 (4400001839). 48
Section 3: EFFECTIVE DATE: This Resolution shall take effect immediately 49
upon its final passage. 50
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MIAMI 51
GARDENS AT ITS REGULAR MEETING HELD ON ____________, 2017. 52
53
___________________________________ 54
OLIVER GILBERT, III, MAYOR 55
55 OF 176
3
ATTEST: 56
57
58 __________________________________ 59 RONETTA TAYLOR, MMC, CITY CLERK 60
61
62
PREPARED BY: SONJA KNIGHTON DICKENS, CITY ATTORNEY 63 64 65
SPONSORED BY: CAMERON D. BENSON, CITY MANAGER 66
67
Moved by: __________________ 68 69 VOTE: _________ 70
71
Mayor Oliver Gilbert , III ____ (Yes) ____ (No) 72
Vice Mayor Erhabor Ighodaro, Ph.D. ____ (Yes) ____ (No) 73 Councilwoman Lisa C. Davis ____ (Yes) ____ (No) 74 Councilman Rodney Harris ____ (Yes) ____ (No) 75
Councilwoman Lillie Q. Odom ____ (Yes) ____ (No) 76
Councilwoman Felicia Robinson ____ (Yes) ____ (No) 77
Councilman David Williams Jr ____ (Yes) ____ (No) 78 79
56 OF 176
QUOTATION
1488105
Order Date
Order Number
1/12/2017 13:16:41
Page
1 of 3
Quote Expires On 1/26/2017www.safewareinc.com
5641 S. Laburnum Avenue
Richmond, VA 23231
USA
804-236-0579
Miami Gardens Police Department
18611 NW 27th Ave
Miami Gardens, FL 33056
Customer ID:
Miami Gardens, FL 33056
18611 NW 27th Ave
Bill To:Ship To:
Miami Gardens Police Department
305-474-1621
88286
TakerPO Number
CIN02080 nburke@safewareinc.comNazira Burke
Email
Freight Terms
804-236-0429
Fax
804-236-0579
Phone
Freight Paid
Item ID
Item DescriptionRemaining
Quantities
UOM
Di
s
p
.
Unit Size
Pricing
UOM Unit
PriceUnit Size
Price
Extended
AllocatedOrdered
Extended Service Plan
? 5 year term from start of contract
? Covers all warranty repair and replacement including material and labor.
? Service Labor provided during normal business hours: MON-FRI 8-5PM.
? Includes trouble service for all installed equipment including Cameras, hardware, infrastructure troubleshooting , and software
issues.
? Inclusive of 72 hour response time to assess problem on-site to bring up system to normal status during normal business hours
(unless equipment requires replacement).
? 24 hour response time for initial response and remote log in after notification of service requirement.
? Includes semi-annual camera cleaning, re-focusing, and calibration.
? Use of specialty equipment such as bucket truck/lift included in annual fees. (if rentals required billed separately at cost plus
10% administrative fees).
? Emergency accelerated response times and requested response at other than normal business hours are available at discounted
rates of $112.50/hour during normal business hours and $170.45/hour for weekend or holidays.
? Stock items can be made available at the request of the city. A recommended Major Spares component list can be compiled for
the project in order to limit system downtime exposure.
? Exclusions of coverage include Acts of Nature, Vandalism, or Misuse.
? NOTE: Annual VMS Software License and Maintenance fees are not included as part of this maintenance program.
Order Note:
57 OF 176
QUOTATION
1488105
Order Date
Order Number
1/12/2017 13:16:41
Page
2 of 3
Quote Expires On 1/26/2017www.safewareinc.com
5641 S. Laburnum Avenue
Richmond, VA 23231
USA
804-236-0579
Item ID
Item DescriptionRemaining
Quantities
UOM
Di
s
p
.
Unit Size
Pricing
UOM Unit
PriceUnit Size
Price
Extended
AllocatedOrdered
Item Description:
HD Fixed 4K Camera - WV-SPV781L 1 each
HD Fixed 1080P Camera - WV-SFV631LT 3 each
HD PTZ 1080P Camera - WV-SW598A 3 each
Corner Mount Brackets for WV-SW598 SW598 3 each
Pendant Mount Bracket for WV-SW598 3 each
10/100/1000 PoE+ 24 Port L3 Switch - Cisco 1 each
Cisco Original 1000Base-LX/LH SFP Module (link spans of up to 10km) 2 each
1U Rackmount UPS - 1440 VA 1100 Watts 1 each
12U Wall Mount Rack Enclosure Server Cabinet Swinging Hinged Door 1 each
Cat6 Indoor/Outdoor Gel Filled LSOH Plenum Rated Cable 1500 feet
1U Cat 6 Patch Tray 1 each
Cat6 1.5ft Patch Cables 10 each
SMF 25ft Patch LC-LC 1 each
PoE+Surge Arrestor 10/100/1000 7 each
Equipment Staging / Preconfiguration & Burn in testing 1 each
Self propelled Man Lift - Hire 1 each
Cabling first fit and wall mounts 1 each
Installation, commisioning & Testing, Extended Service Plan Support 1 each
Project Management - Administration - Documentation 1 each
Order Note:
Payment Terms:
25% upon Pre-Engineering and Mobilization
25% upon LPR Camera Delivery
25% upon Hardware Installation Complete
25% upon Customer Signoff
Order Note:
PVANKIRK1.000.00 EAEA 0.000.001.00
1.0 1.0For questions regarding this proposal
please contact:
Peter Van Kirk
Safeware-Mallory
Director-Government Security Solutions
(M) 561-262-8343
(O) 561-400-1029
(F) 804-236-0429
(E) pvankirk@safewareinc.com
SFW CCTV BP1.000.00 EAEA 58,589.7758,589.771.00
1.0 1.0CCTV Bunche Pool
See above for details " Item Description"
SFW SERVICE PLAN-5 YEARS1.000.00 EAEA 0.000.001.00
1.0 1.05 Year Service Plan
58 OF 176
QUOTATION
1488105
Order Date
Order Number
1/12/2017 13:16:41
Page
3 of 3
Quote Expires On 1/26/2017www.safewareinc.com
5641 S. Laburnum Avenue
Richmond, VA 23231
USA
804-236-0579
Item ID
Item DescriptionRemaining
Quantities
UOM
Di
s
p
.
Unit Size
Pricing
UOM Unit
PriceUnit Size
Price
Extended
AllocatedOrdered
See above "Extended Service Plan"
US COM1.000.00 EAEA 0.000.001.00
1.0 1.0US Communities Contract Information
Contract number: 4400001839
Standard freight charges for shipments within the
continental US are paid. Any Hazardous material
charges or expedited freight will be billed.
*Agency must be registered with US
Communities at www.uscommunities.org
SUB-TOTAL:Total Lines:4 58,589.77
0.00TAX:
58,589.77AMOUNT DUE:
Actual freight added per freight terms
59 OF 176
18605 NW 27 Avenue
Miami Gardens, Florida 33056
City of Miami Gardens
Agenda Cover Memo
Council Meeting Date: February 8, 2017 Item Type: Resolution Ordinance Other
X
Fiscal Impact: Yes No Ordinance Reading: 1st Reading 2nd Reading X Public Hearing: Yes No Yes No
Funding Source: Advertising Requirement: Yes No
X
Contract/P.O. Required: Yes No RFP/RFQ/Bid #: ITB No. 15-16-039(A) Sidewalk Replacement and Installation Annual Contract Rebid
X
Strategic Plan Related Yes No Strategic Plan Priority Area:
Enhance Organizational Bus. & Economic Dev Public Safety
Quality of Education Qual. of Life & City Image Communication
Strategic Plan Obj./Strategy: (list the
specific objective/strategy this item will address)X
Sponsor Name Cameron Benson, City Manager Department: Public Works Department
Short Title:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA,
AWARDING A BID TO METRO EXPRESS, INC., FOR SIDEWALK REPLACEMENT &
INSTALLATION; AUTHORIZING THE CITY MANAGER TO ISSUE PURCHASES ORDERS ON
AN AS NEEDED BASIS NOT TO EXCEED THE ALLOCATED BUDGETED AMOUNT;
PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE
DATE.
Staff Summary:
Background
The City’s Public Works Department continues to install, repair and replace sidewalks throughout the
City on an as needed basis. Part of the Citizen’s Independent Transportation Trust (CITT), People’s
Transportation Plan – ½ Cents Transportation Tax (PTP) is to install new sidewalks to include the
American Disability Act (ADA) required upgrades as roads are resurfaced throughout the community. In
addition, the City has been receiving funds through the Florida Department of Transportation (FDOT) for
the Safe Walk to School Program and Pedestrian Walking Trail Grants, which allows the installation of
new sidewalks in the school’s vicinity and the continuance of the City’s Walking Trail Master Plan.
Current Situation AGENDA ITEM K-10
SIDEWALK REPLACEMENT
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18605 NW 27 Avenue
Miami Gardens, Florida 33056
On June 29, 2016, Invitation to Bid (ITB) No. 15-16-039, Sidewalk Replacements & Installation Annual
Contract, was solicited via BidSync. The ITB closed on August 1, 2016. Three (3) bids were received. Bid
submittals from Bannerman Landscaping, Inc., C & I Construction and Design, Inc., and SOFLA
Landscaping, Inc., were received and publicly read.
After review of Invitation to Bid (ITB) No. 15-16-039, Sidewalk Replacements & Installation Annual
Contract, City staff decided to include additional experience requirements for the vendor’s qualifications
and increased the amount of work expected annually, effectively changing the scope of services. The
new scope of work addressed the City’s sidewalk replacement needs more accurately. City staff
recommended that all bids be rejected and a re-solicitation of services for sidewalk replacement and
installation be advertised.
On September 28, 2016, City Council authorized the City Manager to reject all bids and resolicit a bid for
the repair, replacement, and installation of sidewalks.
On October 17, 2016, Invitation to Bid (ITB) No. 15-16-039(A), Sidewalk Replacements & Installation
Annual Contract Rebid was solicited via BidSync. The ITB closed on November 28, 2016. Three (3) bids
were received and publicly read at that time.
The City staff evaluated the bids for compliance with the specifications. Metro Express, Inc., (the lowest
bidder) and Providian Construction Group were deemed responsible and responsive to the requirements
of the ITB. Pioneer Construction Management Services, Inc. failed to submit mandatory documents and
was deemed non-responsive to the requirements in the Invitation to Bid.
Metro Express, Inc. has provided services for the City in the past and their performance was deemed
favorable by the Using Department.
A copy of the proposal document and submittals are available at the Assistant to the Mayor and
Council’s Office for review.
Fiscal Impact
The FY 2017 budget provided a budget of $300,000 for stand alone and improvement projects. Also
included in the budget are three other projects that includes Sidewalks, Milling and Resurfacing at
certain specific locations, therefore staff is recommending an amount of not to exceed $600,000.
Proposed Action:
It is recommended that the City Council approve the City staff’s Recommendation For Award of
Invitation to Bid (ITB) No. 15-16-039(A), Sidewalk Replacement & Installation Annual Contract Rebid to
Metro Express, Inc. authorizing the City Manager to issue purchase orders on an as needed basis not to
exceed the allocated budget for the replacement and installation of sidewalk replacement.
Attachment:
Exhibit 1: Bid Tabulation
61 OF 176
RESOLUTION NO. 2017____ 1
2
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF 3 MIAMI GARDENS, FLORIDA, AWARDING A BID TO METRO 4 EXPRESS, INC., FOR SIDEWALK REPLACEMENT & 5
INSTALLATION; AUTHORIZING THE CITY MANAGER TO ISSUE 6
PURCHASES ORDERS ON AN AS NEEDED BASIS NOT TO 7
EXCEED THE ALLOCATED BUDGETED AMOUNT; PROVIDING 8 FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING 9 FOR AN EFFECTIVE DATE. 10
11
WHEREAS, on October 17, 2016, ITB No. 15-16-039(A) was solicited via 12
BidSync for sidewalk replacement and installation, and 13
WHEREAS, the ITB closed on November 28, 2016 and three (3) bids were 14
received and publicly read at that time, and 15
WHEREAS, City Staff evaluated the bids for compliance with the specifications, 16
and Metro Express, Inc., (the lowest bidder), and Providian Construction Group were 17
deemed responsible and responsive to the requirements of the ITB, and 18
WHEREAS, Pioneer Construction Management Services, Inc., failed to submit 19
mandatory documents and was deemed non-responsive to the requirements in the 20
Invitation to Bid, and 21
WHEREAS, Metro Express, Inc., has provided services for the City in the past 22
and their performance was deemed favorable by the Using Department, and 23
WHEREAS, Staff recommends the City Council award ITB No. 15-16-039(A), 24
Sidewalk Replacement & Installation to Metro Express, Inc., 25
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY 26
OF MIAMI GARDENS, FLORIDA AS FOLLOWS: 27
Section 1: ADOPTION OF REPRESENTATIONS: The foregoing Whereas 28
paragraphs are hereby ratified and confirmed as being true, and the same are hereby 29
made a specific part of this Resolution. 30
62 OF 176
2
Section 2: AUTHORIZATION: The City Council of the City of Miami Gardens 31
hereby awards a bid to Metro Express, Inc., for Sidewalk Replacements & Installation, 32
and authorizes the City Manager to issue purchase orders on an as needed basis not to 33
exceed the allocated budgeted amount. 34
Section 3: EFFECTIVE DATE: This Resolution shall take effect immediately 35
upon its final passage. 36
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MIAMI 37
GARDENS AT ITS REGULAR MEETING HELD ON ____________, 2017. 38
39
___________________________________ 40 OLIVER GILBERT, III, MAYOR 41
42
43
44 ATTEST: 45 46
47
__________________________________ 48
RONETTA TAYLOR, MMC, CITY CLERK 49 50 51
PREPARED BY: SONJA KNIGHTON DICKENS, CITY ATTORNEY 52
53
54 SPONSORED BY: CAMERON D. BENSON, CITY MANAGER 55 56
Moved by: __________________ 57
58
VOTE: _________ 59 60 Mayor Oliver Gilbert , III ____ (Yes) ____ (No) 61
Vice Mayor Erhabor Ighodaro, Ph.D. ____ (Yes) ____ (No) 62
Councilwoman Lisa C. Davis ____ (Yes) ____ (No) 63
Councilman Rodney Harris ____ (Yes) ____ (No) 64 Councilwoman Lillie Q. Odom ____ (Yes) ____ (No) 65 Councilwoman Felicia Robinson ____ (Yes) ____ (No) 66
Councilman David Williams Jr ____ (Yes) ____ (No) 67
63 OF 176
3
68
64 OF 176
Date ITB Posted: 10/17/16
Date ITB Opened: 11/28/2016
Bid Submittals: 3
Declinations: 0
Item
No.Description
Unit of
Measure
(UOM)
Estimated
Annual
Quantity
Unit Price
(Price per
UOM)Total Price
Unit Price
(Price per
UOM)Total Price Unit Price (Price
per UOM)Total Price
1
Furnish all materials, labor &
equipment to Remove to be
saw-cut & Replace 4” thick
3000 PSI min. un-reinforced
sidewalk & compact base 95%
min. (includes restoration-
clean fill to avoid gaps)
damaged sod replaced at
Contractor’s expense Square Yd.46000 $35.50 $1,633,000.00 $35.55 $1,635,300.00 $49.20 $2,263,200.00
2
Furnish all materials, labor &
equipment to Remove to be
saw-cut & Replace 6” thick
3000 PSI min. un-reinforced
sidewalk & compact base 95%
min. (includes restoration-
clean fill to avoid gaps)
damaged sod replaced at
Contractor’s expense Square Yd.16000 $42.75 $684,000.00 $44.55 $712,800.00 $51.60 $825,600.00
3
Furnish all materials, labor &
equipment Install New 4”
thick 3000 PSI min. un-
reinforced sidewalk &
compact base 95% min.
(includes clearing & grubbing,
removal & disposal of dirt,
grass etc. & restoration at
Contractor’s expense)
damaged sod replaced at
Contractor’s expense Square Yd.18000 $35.50 $639,000.00 $40.05 $720,900.00 $51.84 $933,120.00
4
Furnish all materials, labor &
equipment Install New 6”
thick 3000 PSI min. un-
reinforced sidewalk &
compact base 95% min.
(includes clearing & grubbing,
removal & disposal of dirt,
grass etc. & restoration at
Contractor’s expense)
damaged sod replaced at
Contractor’s expense Square Yd.10000 $42.75 $427,500.00 $49.05 $490,500.00 $56.70 $567,000.00
5
Furnish, Compact, & Install
Lime Rock to min. 95%
compaction to avoid settling.
When elevation is too low.
Fill any gaps between new
sidewalk installation and
existing elevation. Delivery
ticket must be provided for
payment Cubic Yd.200 $12.00 $2,400.00 $30.00 $6,000.00 $156.00 $31,200.00
Pioneer Construction
Management Services, Inc.
Miami, FL
Providian Construction Group, Inc.
Sunrise, FL
ITB No. 15-16-039A
Metro Express, Inc.
Medley, FL
Purchasing Agent: Scott Shaw
Dept.: Public Works, Engin. Division
Bid Title: Sidewalk Replacement & Installation Annual Contract Rebid
Exhibit - 1
Page 1 of 4
65 OF 176
6
Furnish all materials, labor &
equipment to Remove &
Replace concrete Type “D”
Curb including drop curb,
transitions, & reconstruction
of base (includes clearing,
grubbing, & fill, sod to replace
damaged grass, removal &
disposal of existing curb, dirt,
grass etc. & restoration at
Contractor’s expense).
Linear Ft.500 $18.00 $9,000.00 $19.00 $9,500.00 $56.70 $28,350.00
7
Furnish all materials, labor &
equipment to Install New
concrete Type “D” Curb
including drop curb,
transitions, & construction of
base (includes clearing,
grubbing, & fill, sod to replace
damaged grass, removal &
disposal of dirt, grass etc. &
restoration at Contractor’s
expense) including fil.
Damaged sod replaced at
contractor’s expense.
Linear Ft.500 $18.00 $9,000.00 $18.00 $9,000.00 $34.80 $17,400.00
8
Furnish all materials, labor &
equipment to Remove &
Replace concrete Type “F”
Curb including drop curb,
transitions, & reconstruction
of base (includes clearing,
grubbing, & fill, sod to replace
damaged grass, removal &
disposal of existing curb, dirt,
grass etc. & restoration at
Contractor’s expense).
Linear Ft.500 $19.00 $9,500.00 $24.00 $12,000.00 $37.20 $18,600.00
9
Furnish all materials, labor &
equipment to Install New
concrete Type “F” Curb
including drop curb,
transitions, & construction of
base (includes clearing,
grubbing, & fill, sod to replace
damaged grass, removal &
disposal of existing curb, dirt,
grass etc. & restoration at
Contractor’s expense).
Linear Ft.100 $19.00 $1,900.00 $30.00 $3,000.00 $42.00 $4,200.00
10
Furnish all materials, labor &
equipment to Remove &
Replace concrete “Valley-
gutter” including drop curb,
transitions, & reconstruction
of base (includes clearing,
grubbing, & fill, sod to replace
damaged grass, removal &
disposal of existing curb, dirt,
grass etc. & restoration at
Contractor’s expense.
Linear Ft.200 $19.00 $3,800.00 $25.00 $5,000.00 $57.60 $11,520.00
Exhibit - 1
Page 2 of 4
66 OF 176
11
Furnish all materials, labor &
equipment to Install New
concrete “Valley-gutter”
including drop curb,
transitions, & reconstruction
of base (includes clearing,
grubbing, & fill, sod to replace
damaged grass, removal &
disposal of dirt, grass etc. &
restoration at Contractor’s
expense.Linear Ft.500 $19.00 $9,500.00 $21.00 $10,500.00 $59.00 $29,500.00
12 Right-of- Way Survey (to
establish property lines).Linear Ft.18000 $0.50 $9,000.00 $0.70 $12,600.00 $2.70 $48,600.00
Each 4 $100.00 $400.00 $200.00 $800.00 $780.00 $3,120.00
Each 4 $200.00 $800.00 $450.00 $1,800.00 $1,320.00 $5,280.00
Each 4 $500.00 $2,000.00 $700.00 $2,800.00 $2,280.00 $9,120.00
Each 3 $1,000.00 $3,000.00 $1,000.00 $3,000.00 $3,840.00 $11,520.00
14
Live Oak Fla. #1 10’-12’
overall height (includes
restoration - clearing &
grubbing, removal of debris,
excavation & backfilling).
Damaged grass to be replaced
with sod at Contractor’s
expense.Each 1 $600.00 $600.00 $1,200.00 $1,200.00 $750.00 $750.00
15
Mahogany Fla. #1 10’-12’
overall height (includes
restoration - clearing &
grubbing, removal of debris,
excavation & backfilling).
Damaged grass to be replaced
with sod at Contractor’s
expense Each 1 $600.00 $600.00 $1,500.00 $1,500.00 $750.00 $750.00
16
Crape Myrtle Fla. #1 10’-12’
overall height (includes
restoration - clearing &
grubbing, removal of debris,
excavation & backfilling).
Damaged grass to be replaced
with sod at Contractor’s
expense.Each 1 $600.00 $600.00 $1,500.00 $1,500.00 $755.00 $755.00
17 Curb Cuts (includes
restoration).Each 20 $50.00 $1,000.00 $100.00 $2,000.00 $150.00 $3,000.00
18
Furnish all materials, labor &
equipment to Relocate Chain
Link Fence (includes
restoration). Damaged grass to
be replaced with sod at
Contractor’s expense.Linear Ft.200 $15.00 $3,000.00 $30.00 $6,000.00 $45.60 $9,120.00
19
Furnish all materials, labor &
equipment to Install New 4’
Chain Link Fence, disposal of
existing fence (includes
restoration) damaged grass to
be replaced with sod at
Contractor’s expense.Linear Ft.200 $20.00 $4,000.00 $25.00 $5,000.00 $42.00 $8,400.00
20
Furnish all materials, labor &
equipment to construct 1.5”
Type III Asphaltic Concrete
surface including Tack Coat to
repair existing driveway
approaches. Damaged areas
during installation replaced at
Contractor’s expense.Square Ft.1100 $27.00 $29,700.00 $6.50 $7,150.00 $26.40 $29,040.00
Tree Removal Dia. @ breast
hgt. 4.5’ above grade Cont.
(includes restoration –clearing
& grubbing, removal of debris,
excavation & backfilling)
damaged sod replaced at
Contractor’s expense.
13
Exhibit - 1
Page 3 of 4
67 OF 176
21
Furnish all materials, labor &
equipment to place Detectable
Warning Surface for
pedestrian crossings/cast-in-
place type/yellow.Square Ft.350 $25.00 $8,750.00 $25.00 $8,750.00 $58.80 $20,580.00
22
Furnish all materials, labor &
equipment to Relocate PVC
Lines – 2” diameter.Linear Ft.100 $10.00 $1,000.00 $10.00 $1,000.00 $25.00 $2,500.00
23
Furnish all materials, labor &
equipment to Install new PVC
Lines Sch. 40.Linear Ft.20 $10.00 $200.00 $15.00 $300.00 $45.00 $900.00
24
Furnish all materials, labor &
equipment to Install new
Irrigation Heads (4” pop-up
head w/max 15’ spray radius).
Each 10 $60.00 $600.00 $50.00 $500.00 $125.00 $1,250.00
25
Furnish all materials, labor &
equipment to Relocate/reset
existing Signs.Each 20 $100.00 $2,000.00 $50.00 $1,000.00 $135.00 $2,700.00
26
Furnish all materials, labor &
equipment to Raise Utilities
Access (includes sewer
cleanouts, water meters,
manholes, water values).Each 50 $180.00 $9,000.00 $200.00 $10,000.00 $1,920.00 $96,000.00
27
Furnish and install concrete
water meter boxes to replace
existing broken boxes in
sidewalk slabs being replaced.
Each 20 $200.00 $4,000.00 $500.00 $10,000.00 $900.00 $18,000.00
28
Furnish all materials, labor &
equipment to Pressure clean
Brick Pavers & Paver Blocks.
Square Ft.500 $1.00 $500.00 $1.00 $500.00 $5.40 $2,700.00
29 Furnish all materials, labor &
equipment to Pressure clean Square Ft.500 $1.00 $500.00 $1.00 $500.00 $5.10 $2,550.00
30 Furnish all materials, labor &
equipment to install St. Square Ft.4000 $0.80 $3,200.00 $1.25 $5,000.00 $3.60 $14,400.00
31 12” Root Bio Barrier Linear Ft.200 $18.00 $3,600.00 $12.00 $2,400.00 $7.20 $1,440.00
(A)$3,699,800.00 $5,022,165.00ESTIMATED ANNUAL TOTAL PRICE $3,516,650.00
Award
Exhibit - 1
Page 4 of 4
68 OF 176
18605 NW 27th Avenue
Miami Gardens, Florida 33056
City of Miami Gardens
Agenda Cover Memo
Council Meeting Date: February 8, 2017 Item Type: (Enter
X in box)
Resolution Ordinance Other
Fiscal Impact:
(Enter X in box) Yes No Ordinance Reading:
(Enter X in box)
1st Reading 2nd Reading
X
X Public Hearing:
(Enter X in box)
Yes No Yes No
X
Funding Source: (Enter Fund & Dept) Advertising Requirement: Yes No
X
Contract/P.O. Required: Yes No RFP/RFQ/Bid #: (Enter #)
X
Strategic Plan Related: Yes No Strategic Plan Priority Area:
Enhance Organizational
Bus. & Economic Dev
Public Safety
Quality of Education
Qual. of Life & City Image
Communication
Strategic Plan Obj./Strategy:
X
Sponsor Name: Cameron D. Benson,
City Manager
Department: Planning and Zoning Services
Short Title:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, APPROVING THE
APPLICATION SUBMITTED BY MANHEIM REMARKETING, INC., FOR THE REZONING OF PROPERTY
LOCATED SOUTH OF NORTHWEST 215TH STREET, EAST OF NORTHWEST 47TH AVENUE, IN MIAMI
GARDENS, FLORIDA, MORE PARTICULARLY DESCRIBED ON EXHIBIT “A”, ATTACHED HERETO, FROM
SINGLE-FAMILY DWELLING RESIDENTIAL DISTRICT TO LIGHT INDUSTRIAL DISTRICT; PROVIDING FOR
ADOPTION OF REPRESENTATIONS; REPEALING ALL ORDINANCES IN CONFLICT; PROVIDING FOR A
SEVERABILITY CLAUSE; PROVIDING INCLUSION IN CODE; PROVIDING AN EFFECTIVE DATE.
Staff Summary:
Background
The subject property is located immediately adjacent to the Homestead Extension of Florida’s Turnpike
(HEFT) south of NW 215th Street, east of NW 47th avenue and West of Vista Verde. The site is comprised
AGENDA ITEM M-1
REZONING APPLICATION
69 OF 176
Turnpike Distribution Center – Request for Rezoning from R-1, Single Family Dwelling Residential to I-1, Light Industrial
PZ-2016-001610
of approximately 83 acres and is currently zoned R-1 which permits the development of single-family
residential homes.
Current Situation
The Applicant, Augusto Maxwell of Akerman, LLP on behalf of Manheim Remarketing, Inc. is seeking to
rezone the property to I-1 Light Industrial in order to facilitate the phased development of a 1.15 million
square feet logistics center. In combination with the adjacent lot to the West which is already zoned I-1
Light Industrial, the proposed development would consist of approximately 2.3 million square feet of new
warehouse distribution space within the City.
The property currently has a zoning designation of R-1, Single Family Dwelling Residential District. Per
Section 34-287, Use Regulations, Generally-Table 1: Permitted Uses of the City’s Land Development
Regulations (LDR) as outlined below, Light Industrial uses such as Distribution Centers are not currently
permitted within the R-1 zoning district. In order to construct the proposed development the zoning will
need to be changed to I-1, Light Industrial. The proposed I-1 zoning district permits such facilities as of
right and is considered to be the most appropriate zoning district for the site based on the planned
future improvements.
TABLE 1: PERMITTED USES
Zoning Districts R-1 I-1
Distribution center □ P
Analysis
The proposed rezoning of the subject property from R-1, Single Family Dwelling Residential to I-1, Light
Industrial is consistent with the policies and objectives of the City of Miami Gardens Comprehensive
Development Master Plan (CMDP), and satisfies the criteria for granting of amendments or adoption of
changes to the text of the LDRs or change of the actual official zoning map designation of a parcel or
parcels.
Proposed Action:
It is recommended that the City Council adopt this Ordinance rezoning the subject property from R-1,
Single Family Dwelling Residential to I-1, Light Industrial, subject to the adoption of a land use plan
amendment from Neighborhood to Commerce.
Attachments: Exhibit “A” – Survey, Legal Description, Folios
Exhibit “B” – Staff Recommendation
70 OF 176
ORDINANCE NO. 2017____ 1
2
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, 3 FLORIDA, APPROVING THE APPLICATION SUBMITTED BY MANHEIM 4 REMARKETING, INC., FOR THE REZONING OF PROPERTY LOCATED 5
SOUTH OF NORTHWEST 215TH STREET, EAST OF NORTHWEST 47TH 6
AVENUE, IN MIAMI GARDENS, FLORIDA, MORE PARTICULARLY 7
DESCRIBED ON EXHIBIT “A”, ATTACHED HERETO, FROM SINGLE-FAMILY 8 DWELLING RESIDENTIAL DISTRICT TO LIGHT INDUSTRIAL DISTRICT; 9 PROVIDING FOR ADOPTION OF REPRESENTATIONS; REPEALING ALL 10
ORDINANCES IN CONFLICT; PROVIDING FOR A SEVERABILITY CLAUSE; 11
PROVIDING INCLUSION IN CODE; PROVIDING AN EFFECTIVE DATE. 12
WHEREAS, Manheim Remarketing, Inc. (Applicant), is the owner of that certain 13
property located south of Northwest 215th Street, east of Northwest 47th Avenue, and 14
west of Vista Verde in Miami Gardens, Florida, comprised of eighty-three (83) acres, 15
more particularly described in Exhibit “A” attached, and 16
WHEREAS, the property is currently zoned as Single-Family Dwelling Residential 17
District (R-1), which permits the development of single-family residential homes, and 18
WHEREAS, the property is currently unimproved, and the Applicant proposes to 19
develop a 1.15 million square feet logistic center, and 20
WHEREAS, in combination with the adjacent lot to the West, which is already 21
zoned Light Industrial District (I-1), the proposed development would consist of 22
approximately 2.3 million square feet of new warehouse distribution space within the City, 23
and 24
WHEREAS, per Section 34-287 of the City’s Code of Ordinances, I-1 uses, such 25
as Distribution Centers, are not currently permitted within the R-1 zoning district, and 26
WHEREAS, in order to facilitate the proposed redevelopment of the site, the 27
Applicant is seeking to rezone the property to I-1, and 28
WHEREAS, the City’s Planning and Zoning Staff has made a determination that 29
the proposed rezoning of the subject property will be consistent with the policies and 30
71 OF 176
2
objectives of the City’s Comprehensive Development Master Plan (CDMP), once the land 31
use designation is changed from “Neighborhood” to “Commerce” in the CDMP, and 32
WHEREAS, the City Council has considered the testimony of the Applicant, if 33
any, and 34
WHEREAS, the City Council also considered that testimony of the City’s 35
Planning and Zoning staff, and the staff report attached hereto as Exhibit “B” and 36
incorporated in by reference, 37
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY 38
OF MIAMI GARDENS, FLORIDA, AS FOLLOWS: 39
Section 1. ADOPTION OF REPRESENTATIONS: The foregoing Whereas 40
paragraphs are hereby ratified and confirmed as being true, and the same are hereby 41
made a specific part of this Ordinance. 42
Section 2. APPROVAL: The City Council of the City of Miami Gardens, Florida 43
hereby approves the rezoning of that certain property located south of Northwest 215th 44
Street, east of Northwest 47th Avenue, in Miami Gardens, Florida, more particularly 45
described on Exhibit “A”, attached hereto, from Single-Family Dwelling Residential 46
District to Light Industrial District, subject to the amendment of the land use description 47
from “Neighborhood” to “Commerce” in the CDMP. 48
Section 3. CONFLICT: All ordinances or Code provisions in conflict herewith 49
are hereby repealed. 50
Section 4. SEVERABILITY: If any section, subsection, sentence, clause, 51
phrase or portion of this Ordinance is for any reason held invalid or unconstitutional by 52
any court of competent jurisdiction, such portion shall be deemed a separate, distinct 53
72 OF 176
3
and independent provision and such holding shall not affect the validity of the remaining 54
portions of this Ordinance. 55
Section 5. INCLUSION IN CODE: It is the intention of the City Council of 56
the City of Miami Gardens that the provisions of this Ordinance shall become and be 57
made a part of the Code of Ordinances of the City of Miami Gardens and that the 58
section of this Ordinance may be renumbered or relettered and the word “Ordinance” 59
may be changed to “Chapter,” “Section,” “Article” or such other appropriate word or 60
phrase, the use of which shall accomplish the intentions herein expressed. 61
Section 6. EFFECTIVE DATE: This Ordinance shall not become effective until 62
a Land Use Amendment has been approved by the City Council changing the land use 63
designation for this property from “Neighborhood” to “Commerce”, as recommended by 64
the Local Planning Agency (LPA). 65
PASSED ON FIRST READING ON THE _____ DAY OF __________, 2017.
PASSED ON SECOND READING ON THE ____ DAY OF _________, 2017.
66
___________________________________ 67
OLIVER GILBERT, III, MAYOR 68
69 70 71
ATTEST: 72
73
74 __________________________________ 75 RONETTA TAYLOR, MMC, CITY CLERK 76
77
78
PREPARED BY: SONJA KNIGHTON DICKENS, CITY ATTORNEY 79 80 81
SPONSORED BY: CAMERON D. BENSON, CITY MANAGER 82
83
Moved by: __________________ 84
73 OF 176
4
85
VOTE: _________ 86
87 Mayor Oliver Gilbert , III ____ (Yes) ____ (No) 88 Vice Mayor Erhabor Ighodaro, Ph.D. ____ (Yes) ____ (No) 89
Councilwoman Lisa C. Davis ____ (Yes) ____ (No) 90
Councilman Rodney Harris ____ (Yes) ____ (No) 91
Councilwoman Lillie Q. Odom ____ (Yes) ____ (No) 92 Councilwoman Felicia Robinson ____ (Yes) ____ (No) 93 Councilman David Williams Jr ____ (Yes) ____ (No) 94
95
96
74 OF 176
Turnpike Distribution Center – Request for Rezoning from R-1, Single Family Dwelling Residential to I-1, Light Industrial
PZ-2016-001610
EXHIBIT “A” – Survey , Legal Description, Folios
75 OF 176
Turnpike Distribution Center – Request for Rezoning from R-1, Single Family Dwelling Residential to I-1, Light Industrial
PZ-2016-001610
76 OF 176
77 OF 176
Turnpike Distribution Center – Request for Rezoning from R-1, Single Family Dwelling Residential to I-1, Light Industrial
PZ-2016-001610
78 OF 176
79 OF 176
80 OF 176
PZ-2016-001610
Turnpike Distribution Center
Rezoning From R-1, Single Family Dwelling Residential District to I-1, Light Industrial District
Exhibit “B”- Staff Recommendation
81 OF 176
PZ-2016-001610
Turnpike Distribution Center
Rezoning From R-1, Single Family Dwelling Residential District to I-1, Light Industrial District
STAFF RECOMMENDATION
PZ-2016-001610
APPLICATION INFORMATION
Applicant: Augusto Maxwell of Akerman, LLP on behalf of Manheim Remarketing,
Inc.
Property Location: South of NW 215th Street, East of NW 47th Avenue, West of Vista Verde
Folio No.: There are ninety-two (92) folio numbers as attached
Property Size: 89.27 acres
Future Land Use: Commerce
Existing Zoning: R-1 Single Family
Requested Action(s): Rezone from R-1, Single Family Dwelling Residential to I-1, Light Industrial
RECOMMENDATION:
Staff recommends granting the rezoning of the subject property located on the south side of NW
215th Street and east of NW 47th Avenue, Vista Verde residential community from R-1, Single Family
Dwelling Residential to I-1, Light Industrial, subject to the adoption of a land use plan
amendment from Neighborhood to Commerce.
REVIEW AND ANALYSIS:
Neighborhood Land Use Characteristics
Property Future Land Use
Designation Zoning Classification Existing Use
Subject Site *Commerce R-1, Single Family Dwelling
Residential Vacant
South Neighborhood R-1, Single Family Dwelling
Residential
AU, Agricultural & Utilities
Residential
Telecommunication
East Neighborhood R-15, Multiple Family Dwelling
Residential
Residential
West Commerce I-1, Light Industrial Vacant
*subject to the adoption of a land use plan amendment from Neighborhood to Commerce.
82 OF 176
PZ-2016-001610
Turnpike Distribution Center
Rezoning From R-1, Single Family Dwelling Residential District to I-1, Light Industrial District
Project Summary/Background
The subject property is located immediately adjacent to the Homestead Extension of Florida’s
Turnpike (HEFT) south of NW 215th Street, east of NW 47th avenue and West of the Vista Verde
residential community. The site is vacant and is comprised of approximately 83 acres. The
current zoning is R-1, which permits the development of single-family residential homes.
The Applicant, Augusto Maxwell of Akerman, LLP on behalf of Manheim Remarketing, Inc. is
seeking to rezone the property to I-1 Light Industrial in order to facilitate the phased
development of a 1.15 million square feet logistics center. In combination with the adjacent lot to
the West which is already zoned I-1 Light Industrial, the proposed development would consist of
approximately 2.3 million square feet of new warehouse distribution space within the City.
Per Section 34-287, Use Regulations, Generally-Table 1: Permitted Uses of the City’s Land
Development Regulations (LDR) as outlined below, Light Industrial uses such as Distribution
Centers are not currently permitted within the R-1 zoning district. In order to construct the
proposed development the zoning will need to be changed to I-1, Light Industrial. The
proposed I-1 zoning district permits such facilities as of right and is considered to be the most
appropriate zoning district for the site based on the planned future improvements.
Consistency with City of Miami Gardens Comprehensive Development Master Plan (CDMP)
The subject parcel is to be designated as “Commerce” on the Land Use Map of the Future Land
Use Element of the City’s Comprehensive Development Master Plan (CDMP), subject to the
adoption of a land use plan amendment from Neighborhood to Commerce.
As outlined in the CDMP, the Commerce land use designation is intended for commercial,
industrial, cultural and economic hubs in accordance with the following goals, objectives and
policies.
Objective 1.3: The “Commerce” Land Use Designation
The Commerce designation is intended for planned urban commercial, urban industrial, urban
cultural and economic hubs. Commerce areas shall include existing and planned activity centers
that are primarily located along the City’s three major arterial roadway corridors.
Policy 1.3.1: Commerce areas shall provide for a wide variety of uses that range from
major educational institutions, civic and governmental centers to major
retail services as well as single purpose industrial areas.
Objective 2.6: Land Use Compatibility
The City shall ensure that the land development regulations contain criteria to mitigate
negative impacts that incompatible land uses may have on the neighboring areas
83 OF 176
PZ-2016-001610
Turnpike Distribution Center
Rezoning From R-1, Single Family Dwelling Residential District to I-1, Light Industrial District
Policy 2.6.6: Development in commercial and industrial areas shall be designed to have
minimal or no adverse impact on adjacent neighborhoods and priority will
be given to uses that have the greatest positive impact on the City’s tax
base and provide good paying, value added jobs with a future to the
community.
Conclusion: The rezoning request is generally consistent with the goals, objectives and policies
of the City’s Comprehensive Development Master Plan, subject to the adoption of a land use
plan amendment from Neighborhood to Commerce.
Anticipated Facilities Impact
General: Concurrency determinations are not finalized during the zoning approval process.
Staff recommendation to approve the Applicant’s rezoning request does not constitute a final
development order; one or more concurrency determinations will subsequently be required as part
of the site plan review process.
Zoning Review and Analysis
The City Council may grant the rezoning of the properties subject to meeting the criteria set
forth in Section 34-49(f) of the City’s Land Development Regulations:
“(f) Criteria for granting of amendments or adoption of changes to the text of the LDRs, or
change of the actual official zoning map designation of a parcel or parcels. The detriments or
benefits of amendments or adoption of changes to the text of the LDRs, or change of the actual
official zoning map designation of a parcel or parcels shall not be denied consideration on the
grounds that they are indirect, intangible or not readily quantifiable. In evaluating the
application, among other factors related to the general welfare, the following shall be
considered:
(1) The development permitted by the application, if granted, conforms to the city's
comprehensive development master plan; is consistent with applicable area or
neighborhood studies or plans, and would serve a public benefit warranting the granting
of the application at the time it is considered;
(2) The development permitted by the application, if granted, will have a favorable or
unfavorable impact on the environmental and natural resources of the city, including
consideration of the means and estimated cost necessary to minimize the adverse
impacts; the extent to which alternatives to alleviate adverse impacts may have a
substantial impact on the natural and human environment; and whether any irreversible
or irretrievable commitment of natural resources will occur;
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(3) The development permitted by the application, if granted, will have a favorable or
unfavorable impact on the economy of the city;
(4) The development permitted by the application, if granted, will efficiently use or unduly
burden water, sewer, solid waste disposal, recreation, education or other necessary
public facilities which have been constructed or planned and budgeted for construction;
(5) The development permitted by the application, if granted, will efficiently use or unduly
burden or affect public transportation facilities, including mass transit, roads, streets and
highways which have been constructed or planned and budgeted for construction, and if
the development is or will be accessible by public or private roads, streets or highways.”
Findings of the request pursuant to the rezoning criteria set forth above are as follows:
1. The rezoning request is generally consistent with the policies, goals and
objectives of the CDMP and maintains the basic intent and purpose of the
City’s Land Development Regulations (LDRs).
2. The proposed redevelopment footprint is not expected to impact any natural
resources or natural environments which were not already disturbed as a
result of prior development that occurred on the site.
3. The proposed development will add approximately 1.15 million square feet of
warehouse distribution facilities to the City increasing the tax base and
providing various direct jobs and spin-off employment opportunities which
will positively impact the local economy.
4. The development is required to comply with all concurrency requirements for
water, sewer and drainage so as not to unduly burden public facilities.
5. The subject site is well located and easily accessible via NW 47th Avenue, the
Turnpike Extension and County Line Road.
Conclusion: The proposed rezoning from R-1, Single Family Dwelling Residential to I-1, Light
Industrial is generally consistent with the policies, goals and objectives of the City’s
Comprehensive Development Master Plan (CDMP), and satisfies Section 34-49(f) of the City’s
Land Development Regulations (LDRs) which establishes the criteria for granting of
amendments or adoption of changes to the text of the LDRs, or a change of the actual official
zoning map designation of a parcel or parcels. It is recommended the City Council adopt the
Ordinance rezoning the subject property from R-1, Single Family Dwelling Residential to I-1,
Light Industrial, subject to the adoption of a land use plan amendment from Neighborhood to
Commerce.
Attachments:
Attachment “A” – Folio Numbers
Attachment “B” - Hearing Area Map
Attachment “C” - Hearing Area Zoning Map
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Attachment “A” – Folio Numbers
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Attachment “B” - Hearing Area Map
SUBJECT PROPERTY
HEARING AREA MAP
Attach
City of Miami Gardens
Planning & Zoning Division
Subject Property:
EAST PARCEL
South of NW 215th Street
East of NW 47th Avenue
West of Vista Verde
(92 Folios)
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Attachment “C” - Hearing Area Zoning Map
SUBJECT PROPERTY
Subject Property:
EAST PARCEL
South of NW 215th Street
East of NW 47th Avenue
West of Vista Verde
(92 Folios)
City of Miami Gardens
Planning & Zoning Division
East Parcel West Parcel
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18605 NW 27th Avenue
Miami Gardens, Florida 33056
City of Miami Gardens
Agenda Cover Memo
Council Meeting Date: February 8, 2016 Item Type: (Enter
X in box)
Resolution Ordinance Other
X
Fiscal Impact:
(Enter X in box) Yes No Ordinance Reading:
(Enter X in box)
1st Reading 2nd Reading
X Public Hearing:
(Enter X in box)
Yes No Yes No
X
Funding Source: (Enter Fund & Dept)
N/A
Advertising Requirement: Yes No
X
Contract/P.O. Required: Yes No RFP/RFQ/Bid #: (Enter #)
N/A X
Strategic Plan Related: Yes No Strategic Plan Priority Area:
Enhance Organizational
Bus. & Economic Dev
Public Safety
Quality of Education
Qual. of Life & City Image
Communication
Strategic Plan Obj./Strategy:
X
Sponsor Name: Cameron D. Benson,
City Manager
Department: Planning & Zoning Services
Short Title:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA APPROVING
THE SPECIAL EXCEPTION APPLICATION SUBMITTED BY DOGGIES GONE WILD, TO ALLOW
OVERNIGHT PET BOARDING FOR DOGS WITHIN THE LIGHT INDUSTRIAL DISTRICT (I-1) FOR THE
PROPERTY LOCATED AT 16555 N.W. 13TH AVENUE, SUBJECT TO THE CONDITIONS LISTED IN THE
DECLARATION OF RESTRICTIONS ATTACHED HERE TO AS EXHIBIT “C”; PROVIDING FOR THE
ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE.
Staff Summary:
Background
The subject property is zoned I-1, Light Industrial and has been designated as Commerce in the City of Miami
Gardens Comprehensive Development Master Plan. The site is approximately 0.917 acres and is improved with a
one story commercial building of 5,078.79 square feet. The building currently houses the Doggies Gone Wild
Daycare which was established in 2015 to provide cage-less daycare, training and grooming services for dogs.
AGENDA ITEM O-1
SPECIAL EXCEPTION
DOGGIES GONE WILD
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Special Exception Request for DOGGIES GONE WILD, INC.
PZ-2016-001620
Current Situation
Due to the success of the business, the applicant wishes to expand services to include overnight pet boarding for
dogs, eliminating the need for residents to go outside of the community for full pet services.
Pursuant to Section 34-287, Use Regulations, Generally of the City of Miami Gardens Land Development
Regulations (LDRs), overnight pet boarding or kenneling is only permitted by Special Exception approval. As such,
the applicant is seeking Special Exception approval pursuant to Section 34-48, Granting of Special Exception Uses,
of the LDRs to add overnight pet boarding facilities to the existing business license.
ZONING DISTRICT/USE I-1, Light Industrial
Animal kennel, boarding* SE
Special Exception
Analysis
The proposed Special Exception Use request to add overnight pet boarding facilities to the existing business
operations was analyzed for the criteria set forth in Section 34-48 of the LDRs as follows:
1.The proposed use is consistent with the Objectives and Policies of the Commerce designation as outlined
in the City’s Comprehensive Development Master Plan;
2.The proposed use will not impact the bulk, scale or design of the commercial character of the
neighborhood;
3.The proposed use will not be detrimental to the use, peaceful enjoyment, economic value, or
development of surrounding properties or the general neighborhood; and will not cause objectionable
noise, vibrations, fumes, odors and dust.
4.The proposed use will not have a detrimental effect on vehicular or pedestrian circulation and flow within
the vicinity of the use. The proposed use will not adversely affect the health, safety, security, morals, or
general welfare of residents, visitors, or workers in the area;
5.The proposed use will not overburden existing public services and facilities, including schools, parks,
police and fire protection, water, sanitary sewer, public roads, storm water drainage, and other public
improvements and services;
6.The proposed use will operate as defined in the City’s Land Development Regulations;
7.The proposed use will be in compliance with the City’s Land Development Regulations.
Conclusion
The City’s LDRs allows for the review of Special Exception Use on a case-by-case basis. Based on staff’s analysis,
the proposed application satisfies the criteria for approval of Special Exception Uses as outlined in Section 34-48,
Granting of Special Exception Uses, of the Land Development Regulations.
Proposed Action:
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Staff recommends adoption of the Resolution to approve the request for Special Exception Use to permit an
overnight pet boarding facility at Doggies Gone Wild, located at 16555 NW 13th Avenue, Miami Gardens, Florida,
within the I-1, Light Industrial District, subject to the conditions listed in the Declaration of Restrictive Covenants.
Attachments: Exhibit “A” – Survey & Legal Description
Exhibit “B” – Staff Recommendation
Exhibit “C” – Declaration of Restrictions
Exhibit “D” – Floorplan & Site Photos
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RESOLUTION NO. 2017____ 1
2
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF 3 MIAMI GARDENS, FLORIDA APPROVING THE SPECIAL 4 EXCEPTION APPLICATION SUBMITTED BY DOGGIES GONE 5
WILD, TO ALLOW OVERNIGHT PET BOARDING FOR DOGS 6
WITHIN THE LIGHT INDUSTRIAL DISTRICT (I-1) FOR THE 7
PROPERTY LOCATED AT 16555 N.W. 13TH AVENUE, SUBJECT 8 TO THE CONDITIONS LISTED IN THE DECLARATION OF 9 RESTRICTIONS ATTACHED HERE TO AS EXHIBIT “C”; 10
PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; 11
PROVIDING FOR AN EFFECTIVE DATE. 12
13 WHEREAS, the Applicant, Doggies Gone Wild Daycare, is the owner of the 14
property located at 16555 Northwest 13th Avenue, more particularly described on Exhibit 15
“A” attached hereto, and 16
WHEREAS, the Applicant is seeking special exception approval in accordance 17
with Section 34-48 of the City’s Land Development Code, to allow overnight pet 18
boarding for dogs within the Light Industrial District (I-1), and 19
WHEREAS, the City Council has considered the testimony of the Applicant, if 20
any, and 21
WHEREAS, the City’s Planning and Zoning staff has reviewed the Application, 22
and the Staff Report attached hereto on Exhibit “B”, and recommends approval of the 23
request, subject to the conditions listed in the Declaration of Restrictions attached here 24
to as Exhibit “C”, 25
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY 26
OF MIAMI GARDENS, FLORIDA AS FOLLOWS: 27
Section 1: ADOPTION OF REPRESENTATIONS: The foregoing Whereas 28
paragraphs are hereby ratified and confirmed as being true, and the same are hereby 29
made a specific part of this Resolution. 30
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Section 2: APPROVAL: The City Council of the City of Miami Gardens hereby 31
approves the application submitted by Doggies Gone Wild Daycare, for the property 32
located at 16555 Northwest 13th Avenue, more particularly described on Exhibit “A” 33
attached hereto, for a special exception to allow overnight pet boarding for dogs within 34
the Light Industrial District (I-1), subject to the conditions listed in the Declaration of 35
Restrictions attached here to as Exhibit “C”. 36
Section 3: EFFECTIVE DATE: This Resolution shall take effect immediately 37
upon its final passage. 38
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MIAMI 39
GARDENS AT ITS REGULAR MEETING HELD ON ____________, 2017. 40
41
___________________________________ 42 OLIVER GILBERT, III, MAYOR 43 44
45
46
ATTEST: 47 48 49
__________________________________ 50
RONETTA TAYLOR, MMC, CITY CLERK 51
52 53 PREPARED BY: SONJA KNIGHTON DICKENS, CITY ATTORNEY 54
55
56
SPONSORED BY: CAMERON D. BENSON, CITY MANAGER 57 58 Moved by: __________________ 59
60
VOTE: _________ 61
62 Mayor Oliver Gilbert , III ____ (Yes) ____ (No) 63 Vice Mayor Erhabor Ighodaro, Ph.D. ____ (Yes) ____ (No) 64
Councilwoman Lisa C. Davis ____ (Yes) ____ (No) 65
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Councilman Rodney Harris ____ (Yes) ____ (No) 66
Councilwoman Lillie Q. Odom ____ (Yes) ____ (No) 67
Councilwoman Felicia Robinson ____ (Yes) ____ (No) 68 Councilman David Williams Jr ____ (Yes) ____ (No) 69
70
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Special Exception Request for DOGGIES GONE WILD, INC.
PZ-2016-001620
EXHIBIT “A” – Survey and Legal Description
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EXHIBIT “B”-STAFF RECOMMENDATION
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DOGGIES GONE WILD Special Exception PZ-2016-001620
STAFF RECOMMENDATION
PZ-2016-001620
APPLICATION INFORMATION
Applicant: DOGGIES GONE WILD, INC.
Property Location: 16555 NW 13th Avenue
Property Size: 39,954 sf (5,078.79 sf Building) Future Land Use: Commerce Existing Zoning: I-1, Light Industrial
Requested Action: Special Exception Use to permit an Overnight Pet Boarding
Facility
RECOMMENDATION:
Recommend adoption of the Resolution to approve the request for Special Exception Use to permit an
overnight pet boarding facility at Doggies Gone Wild, located at 16555 NW 13th Avenue, Miami
Gardens, Florida, within the I-1, Light Industrial District, subject to the condition listed in the Declaration
of Restrictive Covenants.
REVIEW AND ANALYSIS:
Neighborhood Land Use Characteristics
Property Future Land Use
Designation Zoning Classification Existing Use
Site Commerce I-1, Light Industrial Commercial
North Commerce I-1, Light Industrial
Commercial
South Commerce I-1, Light Industrial Office
East Commerce I-1, Light Industrial Surface Parking Lot
West Commerce I-1, Light Industrial Vacant
The subject property is zoned I-1, Light Industrial and has been designated as Commerce in the City of
Miami Gardens Comprehensive Development Master Plan (CDMP). The zoning and land use is consistent
for all lots surrounding the site, which are also within the Commerce land use designation and the I-1,
Light Industrial zoning district
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Project Summary/Background
The subject property is zoned I-1, Light Industrial and has been designated as Commerce in the City of
Miami Gardens Comprehensive Development Master Plan. The site is approximately 0.917 acres and is
improved with a one story commercial building of 5,078.79 square feet.
The building currently houses an existing business, Doggies Gone Wild, established in 2015 to provide
cage-less daycare, training and grooming services for dogs. Due to the success of the business, the
applicant wishes to expand services to include overnight pet boarding for dogs, eliminating the need for
residents to go outside of the community for full pet services.
Pursuant to Section 34-287, Use Regulations, Generally of the City of Miami Gardens Land Development
Regulations (LDRs), overnight pet boarding is only permitted by Special Exception approval. As such, the
applicant is seeking Special Exception approval pursuant to Section 34-48, Granting of Special Exception
Uses, of the LDRs to add overnight pet boarding facilities to the existing business license.
ZONING DISTRICT/USE I-1, Light Industrial
Animal kennel, boarding* SE
Special Exception
Consistency with City of Miami Gardens Comprehensive Development Master Plan
The subject parcel is designated Commerce on the Future Land Use Map (FLUM) of the Comprehensive
Development Master Plan (CDMP) of the City of Miami Gardens.
Objective 1.3.2 states: “Within the context of this plan element, Commercial and Office generally means
retail sales and services whereby goods and services are provided. Offices and other activities including but
not limited to restaurants and as well as automobile-oriented activities are also included”.
The proposed overnight pet boarding facility would provide a service type use that is consistent with the
Commerce designated area activities.
Conclusion: The proposed overnight pet boarding facility is consistent with the goals and objectives of the
CDMP.
Zoning Review and Analysis
The City Council may grant or deny approval of a special exception use request as set forth in Section 34-
48(g) of the City’s Zoning and Land Development Code: (g) Criteria for granting of special exception use approval. To authorize any special
exception use, the zoning appeals board shall find all of the following:
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(1) The special exception use will be consistent with the city’s comprehensive
development master plan;
(2) The special exception use will be in harmony with the general character of the neighborhood considering population density, design, scale and bulk of any
proposed new structures, intensity and character of activity, traffic and parking
conditions, and number of similar uses;
(3) The special exception use will not be detrimental to the use, peaceful enjoyment, economic value, or development of surrounding properties or the general
neighborhood; and will cause no objectionable noise, vibrations, fumes, odors,
dust, glare, electrical interference, or physical activity;
(4) The special exception use will have no detrimental effect on vehicular or pedestrian circulation and flow within the vicinity of the use. The special
exception will not adversely affect the health, safety, security, morals, or general
welfare of residents, visitors, or workers in the area;
(5) The special exception will not, in conjunction with existing and proposed development in the area and development permitted under existing zoning,
overburden existing public services and facilities, including schools, parks, police
and fire protection, water, sanitary sewer, public roads, storm water drainage, and other public improvements and services;
(6) That the special exception use otherwise meets the definition standards set forth
elsewhere in this chapter for such particular use; and
(7) That development, use and operation of the site will be in compliance with all
applicable code regulations, development standards and any additional standards
imposed by the city council or zoning appeals board with the intent of protecting adjacent properties and preserving neighborhood character.
The proposed special exception use request to permit an overnight pet boarding facility was analyzed
for the criteria set forth above:
1. The proposed use is consistent with the Goals, Objectives and Policies of the Commerce
designation of the City’s Comprehensive Development Master Plan as outlined above.
2. No building additions, alterations or changes to the existing structure are proposed. As such,
the proposed use will not impact the bulk, scale or design of the commercial character of the
neighborhood. The use is considered to be in harmony with the surrounding commercial and
office uses and has adequate parking and access to the site via NW 13th Avenue.
3. The site is located within an industrial district with no residential uses in the nearby vicinity.
Overnight pet boarding will take place on the inside of the existing business. Outdoor runs and
play areas are adequately buffered with landscaping and face an adjacent surface parking lot.
As overnight pet boarding is not considered to be a noxious use, the proposed use is not
considered to be detrimental to the use, peaceful enjoyment, economic value, or development
of surrounding properties or the general neighborhood; and will not cause objectionable noise,
vibrations, fumes, odors and dust.
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4. The proposed use will not have a detrimental effect on vehicular or pedestrian circulation and
flow within the vicinity of the site as it is easily accessible via NW 13th Avenue. The proposed
use will not adversely affect the health, safety, security, morals, or general welfare of residents,
visitors, or workers in the area;
5. The proposed use will be contained in an existing structure already connected to water and
sewer service. As such, it will not overburden existing public services and facilities, including
schools, parks, police and fire protection, water, sanitary sewer, public roads, storm water
drainage, and other public improvements and services;
6. The proposed use will operate as defined in the City’s Land Development Regulations;
7. The proposed use will be in compliance with the City’s Land Development Regulations and the
requirements for business licensing and operations.
Conclusion
The City’s LDRs allows for the review of Special Exception Use on a case-by-case basis. Based on staff’s
analysis, the proposed application satisfies the criteria for approval of Special Exception Uses as outlined
in Section 34-48, Granting of Special Exception Uses, of the Land Development Regulations.
Anticipated Facilities Impact
General: There are no anticipated additional impacts on public facilities, including water and sewer, and
traffic concurrency as the proposed use will be a part of an existing business already located within an
existing structure.
Attachments:
Attachment “A” - Hearing Area Map
Attachment “B” - Hearing Area Zoning Map
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DOGGIES GONE WILD Special Exception PZ-2016-001620
Attachment “A” - Hearing Area Map
SUBJECT PROPERTY
HEARING AREA MAP
Attach
City of Miami Gardens
Planning & Zoning Division
Subject Property:
16555 NW 13th Avenue
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DOGGIES GONE WILD Special Exception PZ-2016-001620
Attachment “B” - Hearing Area Zoning Map
SUBJECT PROPERTY
Subject Property:
16555 NW 13th Avenue City of Miami Gardens Planning & Zoning Division
I-1, Light Industrial
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EXHIBIT “C” – Declaration of Restrictions
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Special Exception Request for DOGGIES GONE WILD, INC.
PZ-2016-001620
Return to: (enclose self-addressed stamped envelope)
Name: Ronetta Taylor, City Clerk
18605 N.W. 27th Avenue Miami Gardens, Florida 33056
This Instrument Prepared by:
Sonja K. Dickens, Esquire
City Attorney 18605 N.W. 27th Avenue
Miami Gardens, Florida 33056
SPACE ABOVE THIS LINE FOR PROCESSING DATA SPACE ABOVE THIS LINE FOR PROCESSING DATA
DECLARATION OF RESTRICTIONS
WHEREAS, Marco Ramirez of Doggies Gone Wild, Inc. ("Applicant"), operates a
business at a certain property located at 16555 NW 13th Avenue, more particularly
described in Exhibit “A” attached hereto ("Property"), and
WHEREAS, the Applicant currently operates a cage-less daycare, training and
grooming service for dogs, and
WHEREAS, the Applicant is seeking special exception approval, in accordance
with Section 34-48 of the City’s Land Development Code, to allow for overnight pet
boarding in connection with the existing business as a permitted use,
IN ORDER TO ASSURE the City of Miami Gardens that the representations made
by the Applicant will be abided by, the Applicant, subject only to conditions contained
herein, freely, voluntarily and without duress, makes the following Declaration of
Restrictions covering and running with the Property:
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1. Limitations of Use. The use shall be non-transferable. Any transfer, sale, or expansion of the business use will require a new special exception request, and
approval by the City Council.
2. Business License. Applicant agrees to obtain a Certificate of Use and to add “Overnight Pet Boarding” to the existing business license; and to ensure the business license remains valid at all times.
3. Noise and Nuisance Abatement. The Applicant shall take all reasonable
measures to avoid any noise or other disturbances to the surrounding businesses
and property owners. Failure or continued violation of this provision or if when, in the opinion of the Administrative Official, the use becomes a nuisance, the City may
revoke the Special Exception, Certificate of Use and business license accordingly.
4. Signage. All signage shall be in compliance with Article XVII - Sign Regulations of
the City of Miami Gardens Code of Ordinances.
5. City Inspection. As further part of this Declaration, it is hereby understood and
agreed that any official inspector of the City, or its agents duly authorized, may have
the privilege at any time during normal working hours of entering and inspecting the
use of the premises to determine whether or not the requirements of the building and zoning regulations and the conditions herein agreed to are being complied with.
6. Covenant Running With The Land. This Declaration on the part of the Applicant
shall constitute a covenant running with the land and shall remain in full force and
effect and be binding upon the Applicant, and his heirs, successors and assigns until
such time as the same is modified or released. These restrictions during their
lifetime shall be for the benefit of, and limitation upon, all present and future owners
of the real property and for the public welfare.
7. Term. This Declaration is to run with the land and shall be binding on all parties and
all persons claiming from the date this Declaration is recorded. This Declaration
shall be in effect for a period of thirty (30) years from the date of recordation in the
public records of Miami-Dade County, Florida, after which time it shall be automatically extended for periods of ten (10) years. This Declaration may be modified, amended or released as to the Property or any portion thereof by a written
instrument executed by the then Applicant(s) of the Property, and applicable
mortgagees, if any, provided that same is approved by the City Council after public
hearing. In such event, the Mayor or City Manager shall execute a written instrument suitable for recordation acknowledging such modification, amendment or release.
8. Modification, Amendment, Release. This Declaration of Restrictions may be
modified, amended or released as to the land herein described, or any portion thereof, by a written instrument executed by the, then, owner(s) of all of the
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Property, including joinders of all mortgagees, if any, provided that the same is also approved by the City, or other procedure permitted under the City's Code, whichever
by law has jurisdiction over such matters, after public hearing.
9. Enforcement. Enforcement shall be by action against any parties or person
violating, or attempting to violate, any covenants. The prevailing party in any action
or suit pertaining to or arising out of this declaration shall be entitled to recover, in
addition to costs and disbursements allowed by law, such sum as the Court may
judge to be reasonable for attorney fees. This enforcement provision shall be in
addition to any other remedies available at law or in equity. Jurisdiction shall be
proper in Miami-Dade County.
10. Authorization for Miami Gardens to Withhold Permits and Inspections. In the
event the terms of this Declaration are not complied with, in addition to any other
remedies available, the City is hereby authorized to withhold any further permits, and
refuse to make any inspections or grant any approvals, until such time as this
Declaration is complied with.
11. Executed Copy to be provided to the City. Executed Copy to be provided to
the City Clerk. The Applicant shall be fully responsible for providing to the City Clerk
an original and fully executed copy of the Declaration of Restrictions within thirty (30)
days of the approval of this request by the City Council, unless an appeal is filed or
otherwise the Director, for good cause shown, grants a time extension. If this is not
accomplished, the approval shall become null and void. If circumstances prevent the
Applicant from complying with this timeframe condition, the Applicant may request,
in writing, an extension of said thirty-day timeframe in writing to the Planning and
Zoning Services Director, who is authorized to take such action upon the request to
approve, disapprove or approve with conditions such request.
12. Election of Remedies. All rights, remedies and privileges granted herein shall be
deemed to be cumulative and the exercise of any one or more shall neither be
deemed to constitute an election of remedies, nor shall it preclude the party
exercising the same from exercising such other additional rights, remedies or
privileges.
13. Recording. The City, at Applicant's expense following the approval of the same by
the City of Miami Gardens, shall file this Declaration of record in the Public Records
of Miami-Dade County, Florida.
14. Acceptance of Declaration. Applicant acknowledges that acceptance of this Declaration does not obligate the City in any manner, nor does it entitle Applicant to a favorable recommendation or approval of any application, zoning or otherwise, and
the City Council retains its full power and authority to deny each such application in
whole or in part, and to decline to accept any conveyance.
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15. Applicant. The term Applicant shall include the Applicant, and its heirs, successors
and assigns.
16. Waiver. Each and every covenant and agreement contained herein shall be for any
and all purposes hereof construed as separate and independent and the breach of
any covenant by any party shall not release or discharge such party from its
obligations hereunder. No delay or omission by any party to exercise its rights
accruing upon any noncompliance or failure of performance by any party shall impair
any such right or be construed to be a waiver thereof. A waiver by any party hereto
of any of the covenants, conditions or agreements to be performed by any other
party shall not be construed to be a waiver of any succeeding breach or of any other
covenants, conditions or agreements contained herein.
17. Severability. All rights, powers and remedies provided herein may be exercised
only to the extent that the exercise thereof does not violate any then applicable law
and shall be limited to the extent necessary to render the real covenants herein valid
and enforceable. If any term, provision, covenant or agreement contained herein or
the application thereof to any person, entity or circumstance shall be held to be
invalid, illegal or unenforceable, the validity of the remaining terms, provisions,
covenants or agreements or the application of such term, provision, covenant or
agreement to persons, entities or circumstances other than those to which it is held
invalid or unenforceable shall not be affected thereby.
18. Entire Agreement. This Agreement and any exhibits attached hereto contain the
entire agreement between the parties hereto with respect to the subject matter
hereof. This Agreement and exhibits supersede any prior correspondence,
memoranda or agreements in total hereto.
19. Counterparts. This Agreement may be executed in any number of counterparts,
each of which shall be deemed an original, and all of which, when taken together, shall constitute one and the same document.
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SIGNATURE TO FOLLOW
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IN WITNESS WHEREOF, Applicant has executed this Declaration.
________________________________
Print Name:______________________
________________________________
Print Name: ________________
________________________________
Print Name: ___________
________________________________
Print Name: _________________________
Doggies Gone Wild, Inc.
_______________________________
Signature
________________________________
Print Name
________________________________
Date
ACCEPTANCE
The City of Miami Gardens, hereby accepts this Declaration of Restrictions
hereby made by ____________________.
CITY OF MIAMI GARDENS, FLORIDA
Attest:
_________________________________ By:_____________________________
City Clerk Cameron D. Benson, City Manager
Date:___________________________
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EXHIBIT “A”
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Special Exception Request for DOGGIES GONE WILD, INC.
PZ-2016-001620
EXHIBIT “D” – Floorplan & Site Photos
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Special Exception Request for DOGGIES GONE WILD, INC.
PZ-2016-001620
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Special Exception Request for DOGGIES GONE WILD, INC.
PZ-2016-001620
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Quarterly Report 1 | Page
CITY OF MIAMI GARDENS
QUARTERLY STAFF REPORT
September 2016 through November 2016
City Manager’s Office
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Quarterly Report 2 | Page
P-1 CITY MANAGER'S
QUARTERLY REPORT
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Quarterly Report 3 | Page
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Quarterly Report 4 | Page
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Quarterly Report 5 | Page
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Quarterly Report 6 | Page
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Quarterly Report 7 | Page
Capital Improvements Projects
• Middle School (NMS) project design proposal was approved by the City Council at the 2/25/15
Council meeting.
• Artist Services Agreement was executed on 3/20/15.
• Installation is ongoing. City Hall & PD Building GMP-1 (Earthwork): Close-Out 100% – J. Allen & A. Smith
• For more information regarding Earthwork Construction see 7/13 CIP Monthly Report.
• Upon completion of GMP 2, a walk thru of the site will be scheduled with the City of North Miami
Beach (CNMB) to verify that all of their facilities haven’t been damaged after GMP 1. CNMB issued a partial field completion for GMP 1, and will issue a final field completion after their acceptance
inspection for GMP 2.
• NMB has performed several site reviews of the installation and are proceeding periodically to verify
all installations as the work is completed. Phase II and Offsite work was performed the week of
12/1/14. The Balance of the Phase III work will be reviewed and verified at the completion of Phase III.
• A Latent defect was noted in the West courtyard pavers being addressed by Skanska in 2015 in underground storm Management System. Contractor has been notified and the City is awaiting a
repair method. In lieu of Skanska making the appropriate repairs the City is authorized under the
agreement to make the necessary repairs and withhold the cost of the repairs from Final Payments to Skanska for the work required to be performed to correct the defective installation. The process
is ongoing and acknowledged by Skanska. Skanska has notified their Subcontractor’s Surety and is awaiting a response to their claim assignment.
New City Hall & PD Building GMP-2: Phase II Construction 100% complete; Phase III Construction 99.90% Complete – Jimmie Allen
Phase II Scope.
• Skanska has processed all documentation for the request for CO from the CMG Development Services Department and the department issued the CO on 12/9/14.
• The work is pending the final certification of completion and project closeout by the City.
• Final Completion was scheduled in accord with the contract 56 days after substantial completion or
6/27/14. Final Completion was executed. The final request for the certificate of completion letter from Skanska has been received. The City withheld funds sufficient to guarantee that all
incomplete work and items being remediated are satisfied prior to Final payment for the Phase II
work. Final approval for Phase II has been accepted and all Punch List items have been satisfied. Project Close Out in progress. Final payment pending resolution of the West courtyard paver
failure. In the hands of Skanska’s Surety. No written response has been provided as of this writing.
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Quarterly Report 8 | Page
• As of the week of 10/1/15 Skanska provided their final summary of items pending completion and indicated that they were complete with open Punch List Items and subsequently requested that the Architect/Engineer visit the site to confirm that all Punch List Items have been satisfied.
• The Architects review of the punch list is pending and under the A/E’s Control. The A/E representative visited the site on 1/14/15 to address the Punch List Inspection Request.
• The City provided its review documents to URS for the second time. A response from URS is pending as of this writing. The City will issue final certification of Phase II completion shortly.
Phase III Police Building Reconstruction Scope:
• Skanska presented a final proposal for Phase III work and Revision 20 on 11/20/14.
• NTP date was issued 11/27/14 for Revision 20, Phase II and Phase III work as the final cost to
complete the project. The Revision 20 portion of the Police Building was completed in April 2015.
The Garage Structure:
• The Garage Structure is pending a final Warranty negotiation for materials, labor and installation. The City presented its final determination for the warranty to Skanska in November 2015. Skanska
and Coreslab have agreed to final warranty language. The City has received the final Warranty. Bridge structure:
• The Punch List for the Bridge structure was issued in 12/2014 and the Contractor has completed the items on the City’s List supplied in January 2015. That work was completed in July 2015.
The Police Building’s Completion Status:
• The 1st floor is complete as of 9/11/15.
• On 5/30/15 Miami Dade Fire Inspections were conducted and the work was approved. TCO has
been issued and the contractor has submitted request for the Certificate of Occupancy (CO) and said CO is pending final sign off on Building Envelope.
• A fourth TCO Extension has been requested from the Building Official due to URS not issuing a recommendation for final completion as of the date of this writing. There continues to be a dispute regarding the project completion status.
• The contractor has requested a substantial completion review and declaration from the Owner and
Architect. The substantial completion determination is pending from the Architect of Record.
• Police Department moved in partially on 10/23/15 and finally on 11/14/15.
• All punch list reviews have been completed and the contractor is awaiting review by the Architect of the completed punch list items.
• Several iterations of the Reviews have been issued by URS and the City and Skanska has addressed URS’s concerns in addition to new work required by URS to correct some HVAC deficiencies in the design of ductwork in the building. Skanska notified URS on 5/19/16 regarding
URS’s requested modifications made during the week of 5/15/16. All work is complete and the Architect was advised to conduct a review.
• Sallyport acoustical insulation delamination at the ceiling was reviewed and tested to determine the
cause and a satisfactory remedy for the application in the space. The product condition remains. Staff is waiting for hot and humid weather to determine atmospheric variations that may be a cause
for the delamination problem. Staff recorded temperature variations above and below the slab since the middle of May and The City’s Consultant has provided a recommended repair procedure. Repairs are pending.
• Communications Room Master Antenna system is completed and operable.
• Construction elements for the Real Time Crime Center are complete. GMP Owner Direct Purchase Status:
The actual tax savings for all invoices that have been paid by the City through 12/31/16 was $802,428.70. Close out of the ODP’s are being coordinated with the Contractor and the Finance
department.
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Quarterly Report 9 | Page
Municipal Complex Roof PV Panels: Design 100% Complete, Bid Phase 100%, Contract Development and Projected Installation Phase- .05%
• The revised RFP/Bid opening date was 4/24/14. Staff reviewed the submitted RFP/Bids and 3 Design-Build Contractors will be scheduled to give an oral presentation for the final selection.
• The oral presentation for the Design-Build Contractors was held on 7/22/14.
• Executive staff met with the Low Bidder and an analysis is underway to determine alternate
method of financing for installation.
• FPL Awarded the City an Energy Rebate in 1/2015 which must be completed by 5/16/2015. The
City will be applying for an extension on the Award, as the project completion and terms of the
award will not coincide with the final date of the required expenditures in order to apply for and secure the rebate.
• The City Met with Advanced Roofing, Inc in February 2016 to discuss the activation of the PV installation contract to move forward with scheduling dates for the installation.
• Advanced Roofing has committed to holding their original bid prices in addition to providing more efficient equipment that is available currently as opposed to the original design concept.
• The decision to approve the Bid submitted by Advance Roofing occurred on May 18, 2016 by the City Council.
• The Contract was executed by the City and the Contractor.
• Staff conducted a preliminary meeting with Advanced Roofing Representatives for a facility walk
through to familiarize them with the buildings.
• The Contractor has submitted installation Plans and submittals that are currently under
review by the City.
• Projected schedule for completion of the work is 4 months after Notice to Proceed is issued
by the City. City of Miami Gardens General Obligation Bond
• Bond Implementation Plan (BIP) was approved by the City Council at the 2/25/2015 City Council
meeting.
• Bond Implementation Plan (BIP) was amended to approve the construction of a swimming pool at the
Bunche Park Pool site at the 5/27/15 City Council meeting.
• Bond Implementation Plan (BIP) was amended and approved at the 12/9/15 City Council meeting to
include evaluating expansion of existing recreation building at Bennett Lifter Park; renovating
gymnasium and other interior areas, and replacing gymnasium flooring at Betty T. Ferguson Recreation Center; evaluating rebuilding pool and pool house at Myrtle Grove Park; and lease/purchase of Shot Spotter gunshot recognition system. Council also approved removal of St. Thomas University Sports
Complex from the BIP. A.J. King Park:
• RFQ 15-16-033: A.J. King/Scott Park Step 1 was advertised on 3/21/16. Pre-bid meeting was held on
4/14/16. Responses were submitted on 5/4/16 and a shortlist of firms was recommended/awarded on
5/16/16.
• Staff is working to issue a Request for Proposals (RFP) to the qualified firms selected during the Request
for Qualifications (RFQ) process. Bennett Lifter Park:
• RFQ 15-16-029: Bennett Lifter Park Step 1 was advertised on 3/21/16. Pre-bid meeting was held on
3/31/16. Responses were submitted on 4/20/16 and a shortlist of firms was recommended/awarded on
5/2/16.
• The Step 2 RFP was advertised on 8/23/16.
• Proposals were submitted on 9/28/16. Evaluation was completed on 10/11/16 and recommendation for award was approved and issued at 11/9/16 City Council meeting.
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Quarterly Report 10 | Page
• Contract negotiations are underway. Betty T. Ferguson Recreational Center:
Outdoor Improvements-
• RFQ 15-16-003-0: Betty T. Ferguson Rec. Center Improvements (Sitework) Step 1 was advertised on
9/22/15. Pre-bid meeting was held on 9/30/15. Responses were submitted on 10/23/15 and a shortlist of firms was recommended/awarded on 11/16/15.
• The Step 2 RFP was advertised to shortlisted Design-Build firms (from Step 1) on 1/12/16. Pre-bid meeting was held on 1/21/16. Responses were submitted on 2/18/16 and recommendation for award was approved and issued at 3/23/16 City Council meeting.
• Contract negotiations are complete.
• Contract executed 9/6/16.
• Purchase Order to be issued in January 2017.
Gymnasium Improvements-
• Notice of Award was issued at 11/9/16 City Council meeting for gymnasium improvements.
• Purchase Order was issued on 12/20/16. Buccaneer Park:
• RFQ 14-15-031-0: Buccaneer Park Improvements Step 1 was advertised on 6/22/15 and a shortlist of
firms was recommended/awarded on 9/3/15.
• The Step 2 RFP was advertised to shortlisted Design-Build firms (from Step 1) on 12/4/15. Pre-bid
meeting was held on 12/15/15. Responses were submitted on 1/19/16. Evaluation was completed on
1/26/16 and recommendation for award was approved and issued at 2/10/16 City Council meeting.
• Contract negotiations are complete. Contract is fully executed.
• Purchase Order was issued on 11/21/16.
• Bi-weekly design and update meetings with the selected firm are ongoing.
Bunche Park:
• RFQ 14-15-037-0 for Bunche Park Improvements Step 1 was advertised on 7/17/15 and a shortlist of firms was recommended/awarded on 9/10/15.
• The Step 2 RFP was advertised to shortlisted Design-Build firms (from Step 1) on 1/20/16. Pre-bid meeting was held on 1/27/16. Responses were submitted on 2/23/16 and recommendation for award was approved and issued at 4/13/16 City Council meeting.
• Contract negotiations are complete. Contract was executed on 9/6/16.
• Purchase Order was issued on 11/21/16.
• Bi-weekly design and update meetings with the selected firm are underway.
Bunche Pool:
• RFQ 14-15-033: Bunche Pool Improvements Step 1 was advertised on 6/24/15 and a shortlist of firms
was recommended/awarded on 9/1/15.
• The Step 2 RFP was advertised to shortlisted Design-Build firms (from Step 1) on 11/20/15. Pre-bid
meeting was held on 12/1/15. Responses were submitted on 12/22/15. Evaluation was completed on
1/6/16 and recommendation for award was approved and issued at 1/27/16 City Council meeting. Contract has been finalized and executed.
• Purchase Order was issued to Design-Build Contractor.
• Permits have been approved by Miami-Dade County Regulatory and Economic Resources Department
for demolition, stormwater and tree mitigation approval.
• Both thirty-percent (30%) and sixty-percent (60%) drawings have been submitted and comments have
been returned to the design-build firm.
• A Groundbreaking Ceremony for the demolition of the Bunche Pool site was held on 8/29/16.
Demolition work has been completed.
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• The building permit applications were submitted to the CMG and Miami-Dade County Building Departments on 10/25/16. Comments were received and the DB Firm addressed
the comments and resubmitted back to the CMG and Miami-Dade County Building
Departments.
• Awaiting Miami-Dade DERM’s approval in order to receive Miami-Dade WASD, City of
North Miami Beach, and CMG Building Department’s approval. The CMG Building Department will then issue a building permit for construction.
• A Miami-Dade Water and Sewer Department (WASD) Agreement was approved by WASD in December 2016. The WASD Agreement details requirements for providing sanitary
sewer service to Bunche Pool.
• Bi-weekly design and update meetings are on-going.
Cloverleaf Park:
• RFQ 15-16-030: Cloverleaf Park Step 1 was advertised on 3/21/16. Pre-bid meeting was held on 4/7/16.
Responses were submitted on 4/27/16 and a shortlist of firms was recommended/awarded on 5/9/16.
• Staff is working to issue a Request for Proposals (RFP) to the qualified firms selected during the Request
for Qualifications (RFQ) process.
Dr. Lester Brown Park:
• RFQ 15-16-031: Dr. Lester Brown Park Step 1 was advertised on 3/21/16. Pre-bid meeting was held on 4/21/16. Responses were submitted on 5/11/16 and a shortlist of firms was recommended/awarded on
5/23/16.
• Staff is working to issue a Request for Proposals (RFP) to the qualified firms selected during the Request
for Qualifications (RFQ) process.
North Dade Optimist Park:
• The purchase order for the demolition of the baseball area was issued to the vendor on 3/2/16.
• Permit application was submitted to the CMG Development Services Department on 3/16/16 and was
approved on 3/29/16.
• The work for the demolition and installation of temporary chain link fence commenced on 3/31/16. The
work is complete.
• The purchase order for the extension of the irrigation in the baseball area was issued the vendor on
2/26/16.
• The work for the irrigation extension commenced on 4/7/16. The work is complete.
• The purchase order for the partial sod installation for the playing field and parking lot islands was issued the vendor on 5/16/16. Installation of sod is complete. The Art in Public Places is ongoing.
• The installation of the shaded bleachers and scoreboard will be completed in Spring 2017.
Norwood Park and Pool Building:
• RFQ 14-15-034-0 for Norwood Park & Pool Improvements Step 1 was advertised on 7/15/15 and a shortlist of firms was recommended/awarded on 9/10/15.
• The Step 2 RFP was advertised to shortlisted Design-Build firms (from Step 1) on 12/17/15. Pre-bid meeting was held on 1/5/16. Responses were submitted on 2/2/16 and recommendation for award was
approved and issued at 3/23/16 City Council meeting.
• Contract negotiations are complete. Contract was executed on 9/6/16.
• Purchase Order was issued on 11/21/16.
• Bi-weekly design and update meetings are underway.
Risco Park:
• RFQ 14-15-038-1 for Risco Park Improvements Step 1 was advertised on 7/21/15 and a shortlist of firms
was recommended/awarded on 9/16/15.
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• An Inter Local Agreement (ILA) with the Miami-Dade County School Board Facilities Department has been executed.
• The Step 2 RFP was advertised on 11/1/16. Only two (2) of five (5) shortlisted firms were in attendance at mandatory pre-proposal meeting. Both City of Miami Gardens Code and Florida State Statutes require the qualification and selection of new fewer than three (3) firms for the Step
2 process to move forward. Further action will be taken to rectify the situation. Scott Park:
• RFQ 15-16-033: A.J. King/Scott Park Step 1 was advertised on 3/21/16. Pre-bid meeting was held on
4/14/16. Responses were submitted on 5/4/16 and a shortlist of firms was recommended/awarded on
5/16/16.
• Staff is working to issue a Request for Proposals (RFP) to the qualified firms selected during the Request
for Qualifications (RFQ) process. Senior Family Center:
• RFQ 14-15-032-0 for Senior Family Center Improvements Step 1 was advertised on 6/23/15 and shortlist was recommended/awarded on 9/3/15.
• The Step 2 RFP was advertised to shortlisted Design-Build firms (from Step 1) on 12/11/15. Pre-bid meeting was held on 12/22/15. Responses were submitted on 1/28/16. Evaluation was completed on
2/10/16. A resolution was passed on 3/9/16 to develop, manage and operate a senior housing
development adjacent to the Senior Family Center. All responses from the RFP were rejected at the 5/11/16 City Council meeting. Step 2 RFP will be revised and re-advertised.
• A comprehensive Request for Qualifications (RFQ) was advertised on 7/20/16. Proposals were due on 9/7/16. Evaluation and recommendation of shortlisted firms was on 9/19/16.
• Staff is working to issue a Request for Proposals (RFP) to the qualified firms selected during the Request for Qualifications (RFQ) process.
Real Time Crime Center
• RFP 14-15-024-0 for Real Time Crime Center Video Wall & Controller was advertised on 9/9/15. Pre-
bid meeting was held on 9/22/15. Proposals were submitted on 12/10/15. Proposals were evaluated on 1/7/16 and recommendation for award was approved and issued at 1/27/16 City Council meeting. Contract has been finalized and executed. Purchase Order #16-00470 was issued on 4/18/16.
• Video wall renderings and drawings have been completed and video wall hardware has been procured by the vendor. The vendor has assembled the video wall hardware offsite for future shipment to the City.
• Dell computer workstations and monitors have been delivered to the City. The worksurfaces were delivered on 6/1/16. The installation of the Dell computer workstations, monitors and worksurfaces was
completed on 6/14/16.
• The vendor completed the Equipment Staging/Pre-Installation, system commissioning and operational
Quality Control (QC) on 6/15/16. The video wall was delivered on 6/19/16. The field systems
installation and integration of the video wall has been completed for the Real Time Crime Center. A ribbon cutting ceremony was held on 8/8/16.
• Software acquisition (Video Analytics, Crime Analytics, Video Management, etc.) and network storage upgrades are ongoing.
Completed Projects
Dr. Lester Brown Park Outdoor Fitness Station:
• Purchase Order was issued for the installation of the outdoor fitness station on 2/19/15.
• Permit application was submitted to the CMG Development Services Department on 2/25/15 and was
approved on 3/03/15.
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• The contractor commenced installation of the outdoor fitness station on 3/03/15 and completed installation on 3/31/15.
• The Miami Dolphins contributed $25,000 for the outdoor fitness station improvements. Norwood Pool:
• CMG staff procured the services of a pool consultant to provide a pool assessment of Norwood Pool. A site inspection, and a review of Health Department file documents for the existing pool were conducted
for the purpose of ascertaining the condition of the Pool vessel, and the exploration of practical repair and remodel options leading to the opening of the pool for use this summer season 2015.
• The solicitation for quotes for the pool painting and repair work was advertised on 4/30/15.
• A pre-bid meeting was held on 5/6/15.
• Notice to Proceed (NTP) and Purchase Order (PO) were issued to the contractor on 6/3/15.
• The contractor requested and granted additional time because of unforeseen delays on 6/22/15.
• Sandblasting and painting of the pool vessel is complete.
• The disconnect switch for the pump burned out in the equipment area during the start-up of the pumps
and circulating the water on 7/7/15.
• Staff had to order parts and material for the disconnect switch and electrical components that burned out
during the pool pump start-up. Staff completed the replacement of the electrical work and disconnect switch on 8/19/15.
• The pool opening inspection for the Health Department was held on 8/27/15. Staff and contractor completed outstanding items on the inspection report.
• Passed Health Department pool opening inspection on 9/2/15.
• Tree trimming contractor trimmed leaves hanging over the pool and deck on 9/22/15.
• The Contractor received final payment on 9/25/2015. Brentwood Pool Outdoor Fitness Station:
• Purchase Order was issued for the installation of the outdoor fitness station on 9/30/15.
• Permit Application was submitted to CMG Building Department on 12/9/15 and approved on 12/16/16.
• The grading commenced on 1/4/16; the footers for shade structure were installed on 1/7/16; and the
concrete pad was poured on 1/11/16.
• The installation of the equipment commenced on 1/14/16 and was completed on 2/4/16.
• The Building Department approved the final inspection on 2/17/16.
Showmobiles:
• The project was advertised through a Request for Proposal (RFP) on 5/12/15.
• A recommendation of Award to Century Industries was submitted to City Council and approved on
7/22/15.
• The Purchase Order (PO) was submitted to the vendor on 9/11/15.
• Manufacturing of the showmobile commenced on 12/2/15.
• Completion of showmobile production pending the installation of the handicap lift that was on back
order.
• The first showmobile unit was delivered to the City on 2/11/16. The second showmobile unit was
delivered on 2/16/16.
• Training for the showmobile was held on 3/8/16.
• Staff received the Certificates of Origin for the showmobiles on 5/3/16.
• The showmobile was unveiled at the State of the City Address on 5/17/16.
• Registration and insurance coverage have been issued for the showmobile units.
Municipal Complex Exterior Signage:
• Monument Signs were installed during the week of 6/20/2016.
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Cancelled Projects Fueling Facility at old Police Building & Storm Drainage: Construction Document Phase 85%
• The project is cancelled. No further action is being taken at this time. Municipal Complex Utility Relocation NW 185th Terrace: Design 90% complete
• The project is recommended to be cancelled.
Community Development
Enclosed is a list of accomplishments completed from October to December 2016.
CDBG 5-year Consolidated Planning – HUD has approved the City’s 2016-2021
Consolidated Plan.
SHIP Funding – The City has received an additional one-time allocation of funding from the Florida Housing Finance Corporation of SHIP funding to be used exclusively for
housing counseling services. These funds are being allocated from the National Mortgage
Settlement which the State of Florida participated in. The amount of funds the City will
receive is $15,587.
Consolidated Annual Performance and Evaluation Report (CAPER) – The City’s Annual CAPER was due to HUD by December 30, 2016. This report provides details into the
City’s programs, activities, and accomplished over the 2015-16 fiscal year with Community
Development Block Grant (CDBG) funds. CD Staff has completed report which is available
on the CD’s website page: http://www.miamigardens-fl.gov/cd/documents.html.
Additionally, two public meetings were held to invite the public’s participation and comments. They were held on Tuesday, December 13th in the City Hall Community
Room. Below is a summary of the City’s accomplishments for the 2015-16 year:
a) Public Services
ACTIVITY ACCOMPLISHMENT UNITS ACCOMPLISHMENT
Youth Services People Served 824
Senior Services People Served 542
b) Redevelop aging housing stock in residential areas
ACTIVITY ACCOMPLISHMENT UNITS ACCOMPLISHMENT
Rehab, Single-Unit Residential Housing Units 18
NSP Rehabilitation Housing Units 1
SHIP Emergency Housing Units 16
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Rehab, Single Unit Residential
SHIP Direct
Homeownership
Assistance
Households 1
c) Public Facilities and Improvements
ACTIVITY ACCOMPLISHMENT
UNITS
ACCOMPLISHMENT
Infrastructure
(Livable
Neighborhoods)
Households (Area
Benefit)
2,557
Neighborhood Stabilization Program – The department and its has completed and sold
several abandoned and foreclosed properties over the past year, bringing our program
totals to:
o 79 properties purchase o 72 properties sold to income eligible first-time homebuyers o 2 properties transferred to local non-profits to manage as rental for very low income
households
o 16 unsafe properties demolished
o 1 properties completed and available to first-time homebuyers o 4 properties pending rehabilitation and sale
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Development Services & Code Compliance Department
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Planning and Zoning
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Major Projects:
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Project Summary
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Finance Department
Below is a list of tasks the department achieved from September to December, 2016.
1. Loaded FY 2017 budget in the City’s accounting software. 2. Performed year-end closing procedures of the City’s 2016 financials and submitted the final
Trial Balance to the auditors.
3. Assist auditors in performing FY 2016 audit which process begins on December 12, 2016.
4. Offer employment for the replacement of the Assistant Finance Director which has been vacant since September 1, 2016 5. The City has filed 10 grant reimbursements during this period for a total reimbursement of
$430,043.32.
6. Prepared costs and filed for reimbursement with FEMA for Hurricane Matthew. Staff has also
attended briefing meeting and met with officials from FEMA. On December 29, 2016, the City was officially informed by FEMA that the request is denied as disaster was not declared in Miami-Dade County.
November is two twelfth of the fiscal year, it should represent 16.66% of the budget. Salaries and
fringe should be expending at 13.47%. Any important variances are explained in the attached analysis. The attached report is compiled on category basis and by Fund and also includes a comparison of last year’s revenue and expenses for the same period. Most operating expenses are showing a lower
percentage as some of the utility bills that ends in mid-month of October are charged to previous fiscal
year. Revenues are also showing lower as they are usually lagging a month which was recognized at
last fiscal year’s revenue. As of December 31, 2016, the City has total investments in the amount of $54,664,527.52. Of this
amount, $25,771,425.26 is with Wells Fargo which is available cash to fund for the operating expenses.
The City still has approximately $28,893,102.26 with the State Board of Administration.
FY 2017FY 2017%FY 2016FY 2016%
Budget YTD Revenues of BudgetBudget YTD Revenues of Budget
Property Tax 1 25,756,936 4,687,827 18.20%24,131,450 469,364 1.95%
Utility Tax 2 10,570,268 194,875 1.84%10,071,000 229,259 2.28%
Franchise Fees 3 3,477,500 104,368 3.00%3,308,848 160,275 4.84%
Permits/License Tax/Other Fees 4 2,247,500 1,366,148 60.79%2,194,000 1,256,043 57.25%
Intergovernmental Revenue 12,735,839 993,483 7.80%12,589,989 970,083 7.71%
Charges for Services 7,519,386 868,162 11.55%7,199,721 485,453 6.74%
Fines & Forfeitures 5 5,317,272 300,961 5.66%3,650,654 168,451 4.61%
Miscellaneous Revenues 2,122,378 127,029 5.99%1,566,370 109,496 6.99%
Non-Operating Revenues 1,074,557 176,804 16.45%1,399,650 173,338 12.38%
TOTAL 70,821,636 8,819,65612.45%66,111,682 4,021,7626.08%
1 Homeowners receive 4% discount if paid by Novemebr 30. Therefore, the City has not received any Ad Valorem tax until late November or December.
In FY 2017, the City received the 2 distributions from Miami Dade County, while in FY 2016, only one distribution was received at the end of November.
2 Revenue that the City received in October & November for Electric and Water Utility taxes are for the month of August & September of 2016,
and therefore recognized in FY 2016. Lower revenue collected in FY 2017 compared to FY 2016 is attributed to lower Telecommunication taxes received.
3 Solid Waste franchise fee is a month behind with the exception of the licensing fees. The majority of the revenue in this categroy is the Electric Franchise
fees that the city will not receive until August 2017.
4 Business License Tax and Certificate of Use are due to renewal in July according to State law. Therefore, nearly 60% of the revenue is recognized.
5 Higher revenue in FY 2017 is attributed to Red Light Camera fines
GENERAL FUND
Revenues as of Novemebr 30, 2016
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FY 2017FY 2017%FY 2016FY 2016%
Budget YTD Expenses of BudgetBudget YTD Expenses of Budget
1 46,508,824 5,715,219 12.29%44,271,154 5,738,295 12.96%
2 14,992,132 2,880,702 19.21%13,909,474 3,781,227 27.18%
3 481,534 - 0.00%44,639 24,516 54.92%
- - 0.00%30,000 - 0.00%
8,817,625 1,467,283 16.64%7,726,594 1,287,766 16.67%
21,521 - 0.00%129,821 - 0.00%
TOTAL 70,821,636 10,063,20414.21%66,111,682 10,831,80516.38%
1 Expenditures for this category should be at 13.46%. Lower percentage when compared to budget amount is attributed to numerous
vacancies in Police, Finance, Procurement, Planning & Zoning, and Recreation Department
2 Decrease in Operating Expenses over FY 2016 is attributed to payment to AEG for Jazz in the Gardens. In FY 2016, for the same period
of time, City has paid AEG approximately $1.8 million, while in FY 2017, only $260,900 was paid
3 The Capital outlay budgeted in FY 2017 is mostly for vehicle purchae, which will be presented to Council for approval in January 2017.
Other Uses
Emergency Reserve Build Up
Expenditures as of November 30, 2016
GENERAL FUND
Personnel Expenses
Operating Expenses
Capital Outlay
Grants and Aids
FY 2017FY 2017%FY 2016FY 2016%
Budget YTD Revenues of BudgetBudget YTD Revenues of Budget
Local Option Gas Tax 1 2,332,488 182,630 7.83%2,160,000 180,872 8.37%
Permits/License Tax/Other Fees 93,500 7,828 8.37%78,500 38,295 48.78%
Intergovernmental Revenue 5,252,244 78,469 1.49%4,543,238 79,236 1.74%
Charges for Services 8,000 1,158 14.48%9,000 4,203 46.70%
Miscellaneous Revenues 79,800 68,639 86.01%57,750 1,655 2.87%
Non-Operating Revenues 999,401 31,879 3.19%1,686,102 30,950 1.84%
TOTAL 8,765,433 370,6034.23%8,534,590 335,2123.93%
1 Local Option Gas Tax received in October 2016 is recognized as revenue in FY 2016. Therefore only one month of revenue is recognized which should
be around 8.33%. It is slight lower than projection.
TRANSPORTATION FUND
Revenues as of Novemebr 30, 2016
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FY 2017FY 2017%FY 2016FY 2016%
Budget YTD Revenues of BudgetBudget YTD Revenues of Budget
Permits/License Tax/Other Fees 1,935,646 394,447 20.38%1,652,066 388,359 23.51%
Charges for Services 182,524 50,301 27.56%241,599 77,888 32.24%
Miscellaneous Revenues 300 50 0.00%10,160 - 0.00%
TOTAL 2,118,470 444,798 21.00%1,903,825 466,248 24.49%
DEVELOPMENT SERVICES FUND
Revenues as of Novemebr 30, 2016
FY 2017FY 2017%FY 2016FY 2016%
Budget YTD Expenses of BudgetBudget YTD Expenses of Budget
1 2,506,930 307,534 12.27%2,342,399327,59413.99%
2 1,581,533 63,410 4.01%1,507,881123,2728.18%
3,479,658 81,717 2.35%3,758,341210,0985.59%
1,197,312 129,658 10.83%925,969136,08214.70%
TOTAL 8,765,433 582,319 6.64%8,534,590797,0469.34%
1 Lower personnel costs is attributed to vacancies.
2 Less contractual service and road maintennace materials costs have incurred in FY 2017 when compared to FY 2016
TRANSPORTATION FUND
Personnel Expenses
Operating Expenses
Capital Outlay
Other Uses
Expenditures as of November 30, 2016
FY 2017FY 2017%FY 2016FY 2016%
Budget YTD Expenses of BudgetBudget YTD Expenses of Budget
1 1,535,972 188,482 12.27%1,351,848 180,011 13.32%
175,467 8,297 4.73%126,852 11,507 9.07%
407,031 67,839 16.67%425,125 70,854 16.67%
TOTAL 2,118,470 264,61712.49%1,903,825 262,37213.78%
1 Personnel expenses is slightly lower attributed to vacancies
Personnel Expenses
Operating Expenses
Other Uses
Expenditures as of November 30, 2016
DEVELOPMENT SERVICES FUND
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.
Revenues from Capital Projects Fund are either from grants or transfer from General Fund
FY 2017FY 2017%FY 2016FY 2016%
Budget YTD Revenues of BudgetBudget YTD Revenues of Budget
Permits/License Tax/Other Fees 35,000 4,197 11.99%45,000 12,390 27.53%
Grant 1,207,213 - 0.00%- - 0.00%
Charges for Services 1 3,460,190 864,389 100.00%3,564,845 78,468 0.00%
Miscellaneous Revenues 5,000 2,299 45.97%4,000 508 12.71%
Non-Operating Revenues 26,470 - 0.00%1,020,143 - 0.00%
TOTAL 4,733,873 870,88418.40%4,633,988 91,3661.97%
1 The Stormwater Assessments are collected under the tax bill. Dade County have two distribution in the month of November for FY 2017
while in FY 2016 only one distribution was incurred
Revenues as of Novemebr 30, 2016
STORMWATER FUND
FY 2017FY 2017%FY 2016FY 2016%
Budget YTD Expenses of BudgetBudget YTD Expenses of Budget
1 343,266 47,186 13.75%338,082 48,528 14.35%
324,256 11,652 3.59%88,400 25,577 28.93%
67,815,616 290,749 0.43%59,741,361 177,571 0.00%
6,536,416 1,089,403 16.67%6,611,390 1,101,898 16.67%
TOTAL 75,019,554 1,438,9891.92%66,779,233 1,353,5742.03%
1 Higher personnel costs is attributed to employee change of status which qualifies for family insurance coverage instead of single.
Personnel Expenses
Operating Expenses
Capital Outlay
Other Uses
CAPITAL PROJECTS FUND
Expenditures as of November 30, 2016
FY 2017FY 2017%FY 2016FY 2016%
Budget YTD Expenses of BudgetBudget YTD Expenses of Budget
1 901,467 96,236 10.68%888,875 106,432 11.97%
919,472 67,310 7.32%1,061,679 44,945 4.23%
2 1,825,758 98,859 5.41%1,519,860 5,874 0.39%
Debt Service 632,417 56,448 0.00%632,189 59,901 0.00%
454,759 75,793 16.67%531,385 74,004 13.93%
TOTAL 4,733,873 394,6468.34%4,633,988 291,1576.28%
1 Lower personnel costs is attributed to vacancies
2 Higher costs compared to FY 2016 is attributed to the Vista Verde Drainage project
Personnel Expenses
Operating Expenses
Capital Outlay
Other Uses
Expenditures as of November 30, 2016
STORMWATER FUND
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Human Resources Department
I. POLICIES AND PROCEDURES: Employee Policy and Procedure Manual scheduled for roll-out. II. CITYWIDE STAFFING
Employee Composition
Total Employees 518
Full-Time Regular 441
Female 230
Residents 154
Regular/Intermittent PT 77 City-Wide Staffing – Hires and Separations (09/01/2016 – 11/30/2016)
During the current reporting period there were seven (7) non-resident new hires
and six (6) resident new hires (see table below). During the current reporting period there were sixteen (16) separations (see table below). Of the sixteen (16) separations nine (9) are City Residents (see table below).
NEW HIRES/Non Residents (09/01/2016 – 11/30/2016)
EMPLOYEE NAME HOME DEPT HIRE DATE
SALVADOR, ENRIQUE EDUARDO BUILDING SERVICES 9/6/2016
SMITH, KARLA VANESSA PARKS RECREATION DIVISION 9/6/2016
POAG JR., JAMES ALBERT PARKS RECREATION DIVISION 10/3/2016
SPENCER, KENVILLE JAVAL POLICE DIVISON 10/3/2016
KELLY, LAWANDA SHERMATA POLICE DIVISON 10/3/2016
HANNA, INGER REID POLICE DIVISON 11/21/2016
JOLLY, PATRICE POLICE DIVISON 11/21/2016
NEW HIRES/City Residents (09/01/2016 – 11/30/2016)
EMPLOYEE NAME HOME DEPT HIRE DATE
ACEVEDO, STEPHANY POLICE DIVISON 9/6/2016
HARRIS, NEGELLA BRESHE POLICE DIVISON 9/14/2016
WILLIAMS, GODFREY IRIVIN POLICE DIVISON 9/14/2016
CARD, BERTHA REE POLICE DIVISON 10/3/2016
JEETA, AHILLIA RAMDASS POLICE DIVISON 10/3/2016
HAMBRICK-SIMPSON, VERONICA DENISE POLICE DIVISON 11/21/2016
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SEPARATIONS - Non Residents (09/01/2016 – 11/30/2016)
NAME DEPARTMENT TITLE TERMINATION DATE
MILLER, RICHARD KEITH PUBLIC WORKS-STREETS DIVISION PUBLIC SERVICE WORKER II 9/1/2016
QUESADA, MICHAEL FINANCE ASSISTANT FINANCE DIRECTOR 9/1/2016
BRADLEY, CAMMERA LAVON POLICE DIVISON SCHOOL CROSSING GUARD 9/1/2016
MONTGOMERY JR., LEROY POLICE DIVISON POLICE OFFICER III 9/2/2016
BROOKLEN, ANTONIO GUSTAVUS POLICE DIVISON CHIEF OF POLICE 10/1/2016
CHALMERS IV, LAWYER POLICE DIVISON POLICE OFFICER - COPS GRANT
IV
10/11/2016
DAVIS, LARONDA REGINA PARKS RECREATION DIVISION RECREATION AIDE 10/22/2016
SEPARATIONS – City Resident (09/01/2016 – 11/30/2016)
NAME DEPARTMENT TITLE TERMINATION
DATE
WARREN, KIMBERLY DUSHAUN POLICE DIVISON SCHOOL CROSSING GUARD 9/6/2016
HOLLOWAY, KASADRIAINE
RAMONE
POLICE DIVISON SCHOOL CROSSING GUARD 9/9/2016
TILLMAN, CRYSTAL RENIAH POLICE DIVISON SCHOOL CROSSING GUARD 9/9/2016
BRIGGS, ESSIE LEE POLICE DIVISON RECORDS CLERK SUPERVISOR 9/16/2016
WRIGHT, DENISE ANGELA PUBLIC WORKS-ADMINISTRATION JANITORIAL CREW WORKER 9/21/2016
BILLUPS, JAMAAL TABARES PUBLIC WORKS-STREETS DIVISION PUBLIC SERVICE WORKER I 9/29/2016
GUEVARA, JOSUE LUIS POLICE DIVISON RESOURCE OFFICER 10/6/2016
JIMENEZ JR., SANTIAGO POLICE DIVISON POLICE OFFICER I 10/11/2016
SMITH, ALEXANDRIA GWENDOLYN PARKS RECREATION DIVISION TUTOR 11/9/2016
III. RISK and LIABILITY STATISTICS Workers Compensation: The City has a total of (44) open Workers’ Compensation claims. General Liability: The City has a total of (58) open Property and Casualty and General Liability claims.
Other:
HR will be implementing a Kiosk for the City Hall Main Lobby to make the application process
paperless.
HR held their annual Health Fair.
IV. HUMAN RESOURCES DEPARTMENT
STAFFING The Human Resources Department is assessing the need for additional part time
assistance to accelerate the completion of the scanning of HR files into Laserfiche.
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V. HUMAN RESOURCES DEPARTMENT – PROCESS IMPROVEMENTS/STAFF DEVELOPMENT
HR staff is currently attending Webinars related to HR issues.
The following employees have attended
workshops/seminars during the quarter:
Melissa Negron and Linda Bass attended the PRIMA
conference.
Linda Bass attended WC and Liability training.
Human Resources Information System (HRIS)
The Police Department HR files are currently being scanned into Laserfiche.
Information Technology
IT Dept Overview
This Status report covers the activities of the Information Technology Department
for the period from. It is organized into the following areas:
• Significant Accomplishments
• Projects and Project Status
• Significant Issues
• Travel Activity and Training
Accomplishments from Month:
o Significant Accomplishments
Received 29 New Laptop computers for the Police Department.
Police Department website was moved to go-daddy hosting after an attack on the
website was made. Additional security measures have been added to both City and
Police Website.
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Numerous changes have made to the City website for Procurement and Building
department.
Installed Coban Video Software and trained Records department on how to do public
records request using the Coban in car camera system.
Ordered a longer Microphone for Council Chambers main podium.
Created retired Police Department badges for officers who retire.
Notified the camera vendor ATCI they replaced one of the outside Police
Department cameras that was malfunctioning.
Ordered replacement MiFi’s to replace existing air cards, newer laptops do not have
the slots needed.
Spoke with SunGard OSSI about installation of Ordinance Module.
Cleaned speaker on Council Woman Lisa Davis IPhone she was complaining that
she was not able to hear her phone calls correctly.
Attended Meeting with Comcast Business to discuss putting fiber in all city locations
for camera surveillance project.
Spoke with Comcast about streaming live tv and fiber being ran to all the park locations for CCTV.
Spoke with 3rd Party vendor about equipment needed to for live stream TV and
playback on line for council meetings.
Met with Solomon from Civic Plus to go over website contract.
Met with Tom Ruiz and Jimmie Allen to review Public Works moving into the 1020
Address from Public works.
IT Department was asked for suggestion for conference call bridge for Shantelle
Smith, we suggested using go to meeting service which allows conference calling
from any mobile or land line number toll free.
Working with Public works to use Boss system for ticket creation for the Facilities and Maintenance to log issues with city buildings.
Testing Kiosk Software that will be used when the Kiosk is setup.
Met with City Manager and T-Mobile Representative Catherine Espinal to approve
MIFI’s for the Police Department.
Received T-Mobile MIFI’s.
Provided MIFI device for Petula Burks.
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o Projects and Project Status
City Manager has signed the contract for Civic Plus. A scanned copy of the contract
was sent to Civic Plus. Petula and Felix will begin work with the vendor to start on
the redesign and functionality.
Human Resources Kiosk has been ordered and will arrive within 4-6 weeks.
Additional Network equipment has arrived for the RTCC Storage. IT will be
contacting EMC to get things setup.
Finger Print Machine was delivered and setup in the Police Department.
New Police Laptops have been delivered and IT technicians ha
Received the Internet Radio Computer for Petula. Waiting on the list of items from
the consultants assisting with launch of the radio.
IT Department is still testing the Boss Helpdesk Software with park Maintenance
Electronic Plan Review (ongoing) Met with Craig and Melissa we will talking to
both DocuSign and PowerDMS.
Ordered Computer for Petula for the Internet Radio Project.
Working with AT&T to move existing Circuits over to the new Police Department
without phone outage.
Phone System Move is planned for the end of January.
o Significant Issues
No Issues to report
o Travel Activity and Training.
Tristan Lattibeaudiere is attending FLGISA Conference the end of January.
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Park & Recreation Department
The following data is representative for the months of
September through November 2016
The Parks and Recreation Department partnership efforts continue to grow. YTD the
department has earned over 34+ community partnership expansions. Below is a list of
highlights:
Completion of Departmental S.O.P’s
The department has been reviewing multiple recreation software programs such as Maximum Solution, Rec1 and RecDesk, along with an inventory management system. After careful
deliberation for the recreation software we have decided on RecDesk and Sportsoft for the
inventory management system.
Currently preparing to hire staff within all divisions to maximize the efficiency and customer
service within the department.
Betty T. Ferguson Recreation Complex has completed the M.O.U with Technology R Us.
Classes commenced on October 12th.
Performing building upgrades at the Betty T. Ferguson Recreation Complex within various
areas.
Continued efforts with planning the City’s 1st adapt obesity program for ages 3-5 and parents. This is a partnership with Vanderbilt University of Nashville, TN.
Partnering with the SEE Foundation to facilitate and implement several activities, events and
educational workshops during 2017. This program supports includes inclusion programs for
Special needs programs and other services.
Every 4th Thursday of the month at Bennett Lifter Park the SEE Foundation Inc. offers a food
pantry program. The program takes place from 10am-12:30pm.
Partnering with the Miami-Dade Economic Advocacy Trust program to host Teen Court hearings in the City Hall Council Chambers, this program is an alternate program for
misdemeanor youthful offenders who agree to allow their peers to determine their sentencing
instead of the juvenile justice system. There will be numerous resources offered promoting the
success of the youth.
The department conducted several meetings with the Brazilian Soccer Training Center to
establish Youth Soccer Clinics within Miami Gardens scheduled on March 11, 2017. The
department will also launch the “Celebration of Youth Soccer” on March 4, 2017 at Rolling
Oaks Park to introduce the community to the City’s Soccer Program.
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Partnering with Alpha Kappa Alpha Sorority to beautify the park benches and amenities at Cloverleaf Park. The following service project is in motion and will be implemented soon.
Program expansion for 2017 will include 6 new programs such as:
o Bowling o Fishing o Tennis Clinics o Baseball
o Softball clinics
o Soccer Clinics
Along with the program expansion the department is working diligently on improving the programs that have been provided to the community such as: o Football/Cheer
o Basketball
o Track o Youth Fundamental Basketball Camp o Youth Fundamental Girls Volleyball Camp-Middle school and High School o Swimming
At Rolling Oaks Park Girls of Transformation, Inc. began in late July. The goal of this program
is to transform the lives of young girls ages 12-18 by providing quality services to educate, empower, and enrich. The Mentorship Camp Activities will consist of:
o Power Packed Workshops & discussions for growing girls ages 12-18.
o Enrichment Activities. o Arts & Crafts. o Weekly Educational Field Trips. o Community Outreach Activities (high school students will be able to obtain community
service hours).
o Weekly Surprise Guest Speakers from prominent women in the community
Stingrays swim met accomplishment/overall rankings:
o Deerfield Meet 10/1/2016: Boys 7-8yrs (freestyle) 1st Overall Gabriel Navarro, Girls 9-
10yrs (Freestyle and Breaststroke) 1st Overall Kiera Rampersad o North Miami Beach 10/15/2016: Boys 7-8yrs (Freestyle) 1st Overall Gabriel Navarro, Girls 9-10yrs (freestyle) 1st Overall Kiera Rampersad, Boys 13-14yrs (Freestyle) 1st Overall Majelin Paulk
o Lauderdale Lakes Meet 10/22/2016: Boys 7-8yrs (Freestyle) 1st Overall Gabriel
Navarro, Girls 9-10yrs (Freestyle) 1st Overall Kiera Rampersad o Hurricane 11/12/2016: Boys 7-8yrs (Freestyle, Breaststroke and Backstroke) 1st Overall Gabriel Navarro, Boys 13-14yrs 1st Overall Majelin Paulk o South Florida Aquatics 11/12/2016: Boys 7-8yrs (Freestyle) 1st Overall Gabriel Navarro
3rd Overall Matthew Crooks, Girls 9-10yrs 2nd Overall Kiera Rampersad
o Tsunamis Meet 11/19/2016: Boys 7-8yrs (Freestyle) 1st Overall Gabriel Navarro and 3rd
Overall Matthew Crooks
• 150+ Students participated in the department’s core programs. Core programs are as follows:
Shining Stars Afterschool Program, Spring Camp and K.D.O (Kids Day Off).
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• October 5th the Active Seniors program started. This program provides active games for active
seniors such as volleyball, table tennis, race walk, horseshoes, swimming, shuffleboard and
bowling. Program dates are October 5th thru May 2017.
• October 20th Lights on Afterschool Celebration, held at Rolling Oaks Park. This celebration
provides the community with insight of how afterschool programs provide support and activities
to children and families across the nation. Recreation staff worked with the Shining Star
participants to showcase their talents to their parents/guest. The show consisted of kid’s reciting poems, singing, and science activities.
• October 28th Betty T Ferguson Recreation Complex hosted the 1st Annual “Party Nights of
Horror” Halloween teen dance. 143 participants were registered/in attendance.
• October 31st the 4th Annual Halloween Community Event hosted at Rolling Oaks Park themed
“Don’t Blink”.
• Ms. Goosey’s Reading Corner (recreation Reading Initiative) takes place at Rolling Oaks Park Tuesday’s & Thursday’s 5pm-6:45. The conductors read short stories, allowing the participants
to role play and create fun activities.
• November 5th Haiti Relief Concert hosted at the Betty T. Ferguson Recreation Complex.
• Voting sites held within the Parks and Recreation department A.J. King Park and the Betty T
Ferguson Recreation Complex.
• At the Betty T. Ferguson Recreation Complex, there has been a continuance of ongoing
programs being offered to the community. Programs such as Youth Ballet, Nivida Project,
Senior Line Dancing, Spinnercise, Youth Drum Line, Zumba and Karate.
• September 16th, October 21st and November 19th from 5:30-9:30 (Every 3rd Friday) The Food
Truck Invasion event takes place at Rolling Oaks Park. This event is free and open to the public.
The event features Open Mic Night which consists of karaoke, singing, dancing, spoken word,
kid zone and a variety of food truck vendors.
• The 6th season of the Youth Basketball season began on September 24th with a total of 65
participants.
• The completion of the High School Varsity Fall Basketball league on October 20th with a total of 10 teams totaling 120 participants.
• Continuance of the C.M.G.Y.S football league August of 2016 to December of 2016. With a total of 1500 participants registered.
• November 2016 was the conclusion of the 2016 regular season C.M.G.Y.S football season.
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Partnerships
Betty T. Ferguson Recreation Complex Programs/ Activities
CMG Programs at BTFRC
Revenue
Learn to Swim / Parent
and Child Swimming $7,333.00
Youth Drum Line $0.00
Martial Arts $10,219.60
Water Aerobics $4,050.00
Aqua Fit (Drop In) $240.00
Spinnercise $42.00
Niveda Project $1,680.00
Aquatics Revenue
Youth $185.00
Adult $10.00
Senior $65.00
Gymnasium Revenue
Revenue Collected from Facility Rentals
A.J. King Park $1,900.00
Bennett Lifter $749.00
Buccaneer Park $0.00
Bunche Park $124.00
Cloverleaf Park $2,264.00
Dr. Lester Brown $879.00
Myrtle Groove $0.00
Miami Carol City Park $1,365.00
Norwood Park $114.00
Rolling Oaks $756.00
Scott Park $490.00
Grand Total Parks Revenue $8,641.00
Revenue Collected from Athletics
Youth Sports Program – Basketball
*based on Net Revenue Report by Account Name through Active Net (CMGYS Basketball with transaction date from September 1, 2016 through November 30, 2016)
$4,925.00
Swim Team
*based on Net Revenue Report by Activity Name through Active Net
(CMGYS Football/Cheer with transaction date from August 20, 2016 through October 8, 2016)
$180.00
Grand Total Athletics Revenue $5,105.00
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Daily Drop-Ins $1,355.00 Fitness Revenue
Daily Drop-In $965.00
Total Revenue
# of Building Rental 128
Total Revenue $24,484.00
Memberships (includes Fitness Center & Classes, Gymnasium and Aquatics)
Memberships (total) 375 $13,505.00
Grand Total BTF
Revenue
$64,133.60
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Police Department
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Procurement
I. Purchasing Department Growth Plan
• Continue training of Purchasing P- Card Policy training and monitoring.
• Office of Procurement Management cost savings Fiscal Year 2015-2016 $12,654.00 Voluntary Price Reduction Policy.
• Community outreached for the City’s Business and Resident Economic Plan (CMG –
BREP).
• Currently as a result of the CMG-BREP program there are commitments from several
GOB firms to hire one hundred (150) residents from the City of Miami Gardens.
• New Technology Bid Sync is fully functioning.
• Office of Procurement Management has created a preferred vendors list.
• The Office of Procurement Management created a contract list.
• Bid Sync vendor registration database. (live and readily available data)
• Continuing monitoring Purchasing P- Card Policy
II. General Obligation Bond (GOB)/ Current Ongoing Projects
Five (5) Final Agreements for Solicited General Obligation Bond Projects with fifty-
three (53) committed CMG BREP Positions.
• Buccaneer Park Improvements (14 CMG BREP Positions)
• Bunche Pool (14 CMG BREP Positions)
• Norwood Park and Pool Improvements (7 CMG BREP Positions)
• Bunche Park (13 CMG BREP Positions)
• Betty T Recreational (5 CMG BREP Positions)
a. One (1) Pending Agreement for Solicited General Obligation Bond Project with 2
committed CMG BREP Positions.
• RFQ 15-16-029 Bennett M. Lifter Park Step 2 (GOB) –Awarded 11/09/2016
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b. One (1) Pending Solicited General Obligation Bond Project.
III. Upcoming General Obligation Bond (GOB) Projects
• RFQ 15-16-032 Rolling Oaks Park Step 1 (GOB) – Release TBD
• RFP Scott Park and AJ King Park Step 2 (GOB) – Release TBD
• RFP Cloverleaf Park Step 2 (GOB) – Release TBD
• RFP Dr. Lester B. Brown Park Step 2 (GOB) – Release TBD
• RFP Senior Family Center Park Step 2 (GOB) – Release TBD
• RFP 16-17-004 Risco Park Improvements Step 1 – Released TBD
IV. Solicited and Evaluated Bids, Facilitated Pre-bids and Evaluation Committee Meetings for the following:
• Three (3) Invitation To Bid in the past 3 months
• Two (2) Request For Proposals solicited in the past 3 months.
• Two (2) Quotations
• Six (6) Piggybacks
V. Continuous Process for Improvement & Best utilization of Technology
• Contract list has been posted on the posted on the Office of Procurement Management.
• Vendors list has been posted on the Office of Procurement Management website.
• CMG-BREP and SBE Programs information now available on the Office of
Procurement Management website.
VI. Issued Increase Customer Service (internal & external)
• Two hundred twenty-eight (228) Purchase Orders/Change Orders approved and issued
to date since the start of the new fiscal year.
• City Hall Municipal Complex (ODP) & contract administration.
Finalized ODP schedule for contract fulfillment File maintenance, invoice processing
and tax savings for the construction of the Police Department and City Hall. The Actual
Tax Cost Savings to date is eight hundred seventy-one thousand one hundred five dollars
and twenty-one cents ($871,105.21).
VII. Current Ongoing Projects
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• City of Miami Gardens Small Business Vendor Outreach Seminars and Workshops
quarterly.
• Tracking and monitoring how many residents are hired through the CMG-BREP
program.
• City Staff training
• Revamping and restructuring Purchasing Department’s website.
• Purchasing Department Newsletter
• Planning the first Purchasing Department one day retreat with staff which, will include
the Purchasing Department:
o Strategic Planning
o Process improvement
o Innovation Planning
• Continue to maintain Fixed Assets (ongoing).
• Continue to order and assist with auditing fuel card program.
• Continue to train and assist City staff on Eden software.
• Improving vendor customer service and on-line vendor registration Bids & Quotes – bid
vendors (ongoing).
• Continue to add current contracts to Procurement Web Page.
• Continue to audit P-Card program.
Continue to work on City Hall Municipal Complex (ODP) & contract.
Public Works
Public Works Director’s Quarterly Report
1. The Director’s main objectives this month is the transition of the Engineering Division and
Park Maintenance into the Public Works Department. From scheduling and prioritizing all
Capital Projects. In addition, making and starting our new organization in maintaining all the
Parks for a higher standard of maintenance and aesthetics.
2. Northwest 7th Avenue irrigation program is near total completion. All that remains is wire
connection and initial start-up.
3. Sidewalks and roadways continue to be repaired, along with potholes and tripping hazards.
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4. We have about one more week until this project is complete on Northwest 7th Ave & Northwest 194th Terrace & Northwest 187th Street & 7th Ave. New irrigation electric pumps.
5. Sidewalks and roadways continue to be repaired, along with potholes and tripping hazards.
6. The canal cleaning crew continues to maintain the waterways, removing debris from our canals
and shorelines. Street sweeper continues cleaning our streets keeping debris out of storm systems and waterways.
7. The Tree crew has been preparing the areas throughout the city for hurricane season. Trees
have been cut back and foliage lifted.
8. The Tree crew has done a great job on cutting and trimming trees this year. A very productive
year and most of all, no Hurricane to hit us so far. We have a few more weeks till the season
concludes.
9. With the new fiscal year upon us, the Stormwater Division has begun our swale rejuvenation, in
order to keep our roadways safe from hydroplaning.
10. The Storm water crews have maintained the storm sewers throughout the City. We have amped up our drain cleaning due to the mosquito carrying Zika Virus. Included in this task
are Four Star Mosquito Briquetts that are installed each year in our storm drains around the
City reducing the chances of breeding.
11. Sanchez Arrango Construction continues to implement repairs and replacement of our bus
shelters and trash receptacles as contracted and requests by the Trolley Program Manager.
12. The Director attended webinars with the National Weather Service and updated the City on the
tropical wave/depression as it approached close to South Florida.
13. The Director and Staff had a pre-certification meeting for the Local Agency Program (LAP), which was finalized August 25, 2016. The City is now LAP certified for three(3) years.
14. On September 6, 2016, the Director met with the Engineering Division to start the transition
from Development Services to the Public Works Department.
15. On September 6, 2016, the Director attended the Transportation Planning Council as a board
member.
16. On September 6th, the Assistant PW Director and Public Works Director met with the Engineering staff regarding that Division being reassigned back to Public Works.
17. The Assistant Director attended an oral presentation on September 7th, for a committee for Miami-Dade County for the Transit Oriented Development at NW 215th Street and NW 27th
Avenue.
18. On September 8, 2016, the Director and other staff attended the District 6 Title VI and ADA (American Disability Act) Training.
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19. The Assistant PW Director attended a LAP Title VI and ADA Training at Florida Department
of Transportation – District 6. This meeting took place on September 8th.
20. The Assistant PW Director visually inspected approximately four hundred (400) intersections
citywide to verify and record roadway pavement marking deficiencies. These locations were sent on August 8th to Miami-Dade County for them to address these locations with roadway
pavement marking for safety. 21. Public Works Staff – Public Works Director, Assistant Public Works Director, and Operations
Manager along with Code Enforcement Manager attended a meeting with Larry Gardner,
Manny Garcia, Randall White and other County officials on September 13th at Commissioner
Barbara Jordan’s District Office. The main focus of the meeting was the maintenance of
Andover and Golden Gardens Lakes.
22. On September 13, 2016, the Director met at Commissioner Barbara Jordan’s Office to discuss
lakes and canals that are not being maintained by the County because they are under the adjacent property owner’s responsibility.
23. On September 15, 2016, the Director attended the Public-Private Development Review
(PPDR) meeting.
24. On September 15/20, 2016, the Director met with Parks to start the transition of Park
Maintenance to Public Works Department.
25. On September 19, 2016, the City Hall Community Room renovations for the tree compartment
sink were started. The renovations included a grease trap, floor drain, water heating system,
cabinet work, and new ceramic flooring replacement of the existing carpet.
26. On September 19th, the Public Works Director, and the Assistant Public Works Director attended a Comp Plan Transportation Element Meeting organized by the Planning
Department.
27. The Public Works Director and the Assistant Public Works Director attended a meeting with
Park Maintenance Staff to discuss information regarding transition to the Public Works Department. This meeting took place on September 20th.
28. On September 21, 2016, Staff met with FDOT to discuss the bad landscaping maintenance
along the Palmetto with their contractor.
29. The Assistant Public Works Director and Operations Manager meet with Leonard Salazar and Joan Fabian of FDOT on September 21st, to discuss the maintenance of lawn and landscaping
of the NW 167th Street frontage roads. 30. On September 29th, the Assistant Public Works Director attended the PPDR meeting.
31. Starting October 1, 2016, the Director was monitoring Hurricane Matthew as it moved to
South Florida from the Southern Caribbean.
32. On October 11, 2016, attended as part of the Bennett Lifter Park Step 2 Evaluation Committee
Meeting.
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33. On October 11, 2016, attended the Transportation Planning Council at the Floor Conference
Room at the Stephen P. Clark Center. 34. On October 13 & 24, 2016, attended the PPDR (Public/Private Development Review)
Meeting.
35. On October 19, 2016, setup for 6 vehicles to assist in barricading for President Obama’s Visit to Florida Memorial University.
36. On October 20 -22, 2016, attended the State American Public Works Association’s Executive
Meeting as the South Florida State Representative.
37. On October 24, 2016, the Director attended the Carol City Community Meeting to address
sidewalks, streets, drainage, etc. There is a CITT Capital Project for the neighborhood this Fiscal Year that will address many of their concerns. Other concerns are being addressed prior
to the next night meeting.
38. On November 1st, the Assistant PW Director and Public Works Director met with the
Engineering staff regarding that Division being reassigned back to Public Works.
39. On November 2, 2016, attended a Coconut Cay Follow-up Meeting with Councilwoman Davis at Commissioner Barbara Jordan’s Office on the stormwater drainage pipe repairs (25).
40. On November 2, 2016, staff attended the Uni’Tea meeting at Andover Park.
41. The Assistant PW Director and Public Works Director visited the Betty T Ferguson
Recreational Complex on November 2nd to inspect the Landscaping and Beautification project
done by collaboration of the Parks Maintenance, Public Works and the Inmate crews.
42. On November 3, 2016, the PW Director and Finance Director attended a FEMA meeting at the County EOC on Hurricane Matthew expenses.
43. On November 3, 2016, the Director attended the South Florida American Public Works
Association Executive meeting since he is the State Representative for South Florida.
44. On November 10, 2016, the Director met with Councilman Williams to do a walk-thru on the
botanical Gardens at the Archdiocese property.
45. On November 10, the Director met with the City’s Worksite Wellness Committee Meeting in
promoting the wellness program in the City and what has worked with the employees. 46. On November 14, 2016, the Director and other staff attended the Recycling Lunch and Learn
with Waste Management.
47. The Assistant PW Director attended a Road Safety Assessments for Local Governments class at Broward College. This was a two day class that took place on November 15th and 16th.
48. On November 17, 2016, the Director gave the Incident Command Structure training at Barry
University for Public Works staff from the South Florida area to include some of our staff.
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49. On November 21st the Parks Maintenance Manager and the Assistant PW Director did a site
visit of each of the following parks: Miami Carol City, Lester Brown, Buccaneer and North Dade to review the quality of work and
efficiency of the work being performed by the Parks Maintenance Janitorial Crew. 50. A meeting was held on November 29th to address the topic of Dry Run Utility Permits with the
Engineering Division of the Public Works Department.
51. On November 28 and 30, 2016, the Director met with the City Manager and Sunbeam
Development for the NW 7 Avenue extension from NW 207 to 210 Street (Andover) to see if
it was feasible if the development and agreements are approved by Council.
52. A meeting was held on November 30th with the Assistant PW Director, the Public Works Director, the Parks Maintenance Manager and the Parks Maintenance Crew. The objective was
for coordination of activities.
KMGB Quarterly Report
Keep America Beautiful (KAB) Annual
• All monthly reports have been completed. The Great American Cleanup has been updated to
reflect more accurate data. There was increase in the amount of litter removed during our projects.
• We are currently in the process of preparing for America Recycles Day.
• We held our Trashion Show event. We had nearly 30 participants. Over 100 people attended the
event.
Landscape Maintenance
• City crews are currently maintaining all landscape areas throughout the city: fertilizing,
mulching, weeding, adding pre-emergent, replacing sod and removing dead palms and shrubs.
Staff has modified landscaping schedules to accommodate for rainy season. The crews are concentration on fertilizing the sick and healthy palms in the city. Some of the palms along NW
7th avenue between 183rd Street and 199th street have been removed and will be replaced with
healthy canopy trees.
• The crews have been working diligently to keep up with the removal of weeds and mowing the medians. We are now in the rainy season so things are growing much faster. We have tried some new methods in select areas as a test. If successful, we will be changing some processes going
into next year to gain better control over the removal of weeds.
• We are continuously updating the tree inventory and assessing hazards in our canopy.
• The crews are still replacing plants in medians all over the City. This plant replacement project will continue. As we replace plants, we notice that accidents are ruining our landscaping almost
every weekend. We are mulching areas as well. Sod replacement has slowed down as about 90
percent of our irrigation systems are functioning properly. We still have a few areas remaining that need sod.
Community Planting 2016
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• KMGB Coordinator continues to schedule canal and community plantings. We are looking forward to working with a missionary group from out of state during the spring break season. Tree Planting
• We are continuing our tree planting efforts. The Tree Canopy Study has helped us identify areas
that need trees and will also determine our canopy coverage.
• We have several street tree planting projects that have been completed recently and some currently in progress.
NW 183rd Street/ 441-27th Avenue- Tree replacements still needed NW 10th Couth from 191st Street-11th Road and 10th Place from 191st Street-11th Road. Completed
17720 NW 20th Avenue- Completed
3440 NW 174th Street- Completed
350 NW 193rd Street-Completed 19110 NW 10th Place- Completed 19021 NW 10th Court- Completed
18900, 18920 NW 10th Court- Completed
18625 NW 22nd Place- Completed
NW 11th Court from 191st Street to 11th Road-Completed NW 152nd Terrace from 29th Avenue to 28th Place- Completed NW 28th Place from 152nd Terrace to 151st Terrace- Completed
Forthcoming:
NW 441/NW188th Street NW 192nd Street from 17th Avenue west - cul-de-sac NW 190th Terrace from 17th Avenue around to 21st Avenue then up to 191st Street.
NW 193rd Terrace from 4th Avenue - 2nd Court.
NW 151st Terrace from 28th Place to 27th Place
Anti-Litter campaign
• We have completed the revamping of SWAT-A-Litterbug program. An updated character has
been revealed and we have new marketing materials such as street banners, hats, t-shirts, and
bags.
• The taping of our 2016 Anti-Litter PSA has been completed. It is in the editing phase and will be
broadcasted soon. There have been some challenges as the animation team had to be replaced. This is causing a delay in the release of the PSA. We are still waiting for the master to send to Comcast
for broadcasting.
Fleet Quarterly Report
o Concerns being addressed by Fleet Management
a) Fuel prices for the year fortunately were lower than expected.
b) Repair costs per unit averaged $413 per repair, up from $378 prior year.
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o Vehicle Utilization / Budget
a) The Fleet Department is working within budget boundaries for repairs to the best of our
abilities; with older units both repairs and refurbishing costs expose us to exceeding our
budget. Please note that units that have collision damage that normally would be
disposed of are being repaired so as not to deplete the fleet.
o Documentation of all Fleet Transactions (Ongoing)
a) Repairs are being entered in the data base, and vehicles are being tracked based upon the
established preventative maintenance schedule
b) Fuel usage is being entered into the database reflecting both economy and total
operating costs
c) Reports are now available to reflect expenditures by repair category or department
d) Units with low utilization are brought to respective management’s attention to make sure
they are rotated into service.
e) Monthly reports are generated for PD command staff.
o Fuel Usage (Ongoing)
a) Fleet Staff are currently working with all vehicle user departments to address odometer
entry concerns and advise drivers that they must only use the correct fuel card assigned
to the vehicle
b) Monthly reports of fuel usage with concern identification provided to all Department
Managers for concurrence.
c) Fuel invoices are being maintained electronically and master bill.
d) Fuel invoices are reviewed and billing errors are reported to Procurement for
investigation and resolution.
e) Low utilization vehicles are being brought to the attention of department heads.
f) Employees are directed to procure fuel within city limits, purchases outside of city limits
are brought to the attention of the respective department head.
o Collision Repair (Ongoing)
a) Continue to work closely with vendors, Risk Management, and user department to
provide prompt collision repairs within departmental policy and procedures.
b) Fleet Service Rep. obtains estimates of crashed vehicles and provides to HR Risk for
review and repair approval.
c) Awaiting appraisals on two units with collision damage exceeding $1,000.
o Meeting/Events/Training
a) 9/12/16 PW Staff Meeting
b) 9/14 – 9/16/16 Fleet Manager attended the FLAGFA Fall Fleet Manager’s Conference
c) 10/4/16 & 10/5/16 PW Staff Meeting
d) 10/25/2016 Fleet Staff Meeting
e) 10/26 – 10/28/16 Fleet Manager attended the Ford Police Advisory Panel conference
f) 11/09/16 – Vehicle Inspections Code and Building Services vehicles.
g) 11/28/16 – Fleet Staff Meeting
o Warranty Repairs (Ongoing)
a) Check service repair invoices against vehicle warranty to insure proper billing for
services.
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b) Credits received when billing discrepancies are found for overcharges and warranty
covered items.
o Surplus Disposal
a) One vehicle depending on appraisal by our insurer will determine if the unit will be
posted for sale.
b) One vehicle depending on appraisal by our insurer will determine if the unit will be
posted for sale. Six other units are awaiting appraisal.
o Other Ongoing Fleet Items
a) Fleet Rep coordinating estimates for repair and or replacement of tank on PW water
truck U# 2059.
b) Fleet Rep coordinated multiple repairs on & offsite for the PW street sweeper U# 2150.
c) Fleet Rep coordinating refurbishing of PW heavy trucks U#2060 & #2065.
d) Fleet Admin coordinating decal installation for PW F650 Truck for show mobile U#
2206.- complete
e) Fleet Rep coordinating lighting and body modification installations for PW U# 2206. -
complete
f) Fleet Admin work with Risk Manager to update vehicle insurance coverage.
g) Fleet Admin working with vendors to obtain any outstanding invoices prior to close of
FY16 .
h) Fleet Admin review of department’s POs for end of FY procedures.
i) Fleet Administrator continues to work with Procurement & Finance to review upcoming
contracts for renewal and financial limits.
j) Fleet Manager & Admin continue review of department’s current and future budget
k) Fleet Administrator process invoices from vendors regarding parts, service, and
maintenance repairs on vehicles and equipment.
l) Fleet Administrator prepares requisitions necessary to purchase parts, accessories,
maintenance and services and monitor purchase orders.
m) Fleet Administrator schedules car wash detail appointments and window tinting services
for various departments.
n) Fleet Staff responds to multiple service calls for Police, Public Works, Parks and
Recreation, School Crossing Guards, IT, Mayor & Council’s Office and Development
Services addressing their concerns.
o) Fleet Admin work with Procurement regarding new fuel cards.
p) Fleet Admin worked with vendors to obtain any outstanding invoices to close of FY16.
q) Fleet Manager working with vendors and command staff to determine which vehicles
will be purchased in 2017.
r) Fleet Rep arranged for PW Bobcat to be refurbished.
s) Fleet Admin entered new department POs for new FY.
t) Fleet Administrator continues to work with Procurement & Finance to review upcoming
contracts for renewal and financial limits.
u) Fleet Manager & Admin continue review of department’s current and future budget
v) Fleet Administrator process invoices from vendors regarding parts, service, and
maintenance repairs on vehicles and equipment.
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w) Fleet Administrator prepares requisitions necessary to purchase parts, accessories,
maintenance and services and monitor purchase orders.
x) Fleet Administrator schedules car wash detail appointments and window tinting services
for various departments.
y) Fleet Staff responds to multiple service calls for Police, Public Works, Parks and
Recreation, School Crossing Guards, IT, Mayor & Council’s Office and Development
Services addressing their concerns.
z) Fleet Rep coordinate the mechanical refurbishing of Parks vans.
aa) Fleet Admin & Fleet Rep worked with PW & PD Depts. To replace & install faded city
decals on vehicles & equipment. Completed over 20 units.
bb) Fleet Admin. Working on in-servicing new trailer for PW/KMGB.
cc) The Mobile Command is being repainted.
Trolley Quarterly Report
1. On October 4th, the Trolley Manager negotiated a deal for $13,000 for bus shelter
inventory with a supplier/vendor, saving the city over $100,000.
2. On October 17th, the Trolley Manager along with the PW Director met with City
Manager about extending service hours.
3. The trolley manager reviewed RFP for advertising services throughout the city.
4. On October 19th, the Trolley Manager met with Graphic artist to hurry map changes to
be implemented November 1st.
5. On November 1st, the MG Express revised existing route began for routes A and B.
Route A went from 40 stops to 46 stops. Route B went from 49 stops to 52 stops.
6. On November 3rd, a Transit Division rep, attended the Florida Memorial University’s
“Don’t text and Drive” Event; showing presence and distributing MG Express information.
7. On Saturday, November 12th, the MG Express provided shuttle service for the 2nd
Annual Miami Gardens Food and Wine Experience.
8. On November 12th, MG Express weekend service commenced.
9. On Tuesday, November 15th, the Trolley Manager along with the Public Works
Assistant Director attended the road Safety Assessment for Local Government course.
10. On Sunday, November 20th, the MG Express attended the 5th Annual Diabetes
Awareness event.
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11. Trolley Program Manager continues to go to community meetings after hours. i.e. “Meet
me Mondays”, “Uni’ Tea”, “Food Truck Invasion” etc…
12. The Trolley Program Manager and temporary Road Supervisor continues to inspect all bus
stop amenities throughout the city making sure they are up to standards and are safe for riders.
13. The Trolley Program Manager continues to respond and resolve all MDT complaints.
14. Sanchez Arrango Construction continues to implement repairs and replacement of our bus
shelters and trash receptacles as contracted and requested by the Trolley Program Manager.
15. Our grounds crew continues to maintain the newly installed trash cans and bus benches by
way of trash removal. Additionally, our grounds crew continues to maintain the existing trash
cans by removing trash daily throughout the city.
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