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Home My WebLink About2021-123-3678_-_Agreement_with_FMIT_-_Adopted.docxRESOLUTION NO. 2021-123-3678 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE RENEWAL OF THE AGREEMENT WITH FLORIDA MUNICIPAL INSURANCE TRUST (FMIT) FOR WORKERS' COMPENSATION, GENERAL LIABILITY, PROPERTY AND CASUALTY, AND AUTOMOBILE INSURANCE FOR FISCAL YEAR 2021/2022; AUTHORIZING THE CITY MANAGER TO ISSUE A PURCHASE ORDER, IN AN AMOUNT NOT TO EXCEED, ONE MILLION EIGHT HUNDRED TWENTY-ONE THOUSAND AND EIGHT HUNDRED TWENTY-NINE DOLLARS ($1,821,829.00) FOR THIS PURPOSE; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City of Miami Gardens’ (hereinafter “City”) Workers' Compensation, General Liability, Property and Casualty, and Automobile Insurance coverage is up for renewal on October 1, 2021, and WHEREAS, the City’s Property, Casualty, and Workers’ Compensation Insurance coverage is provided by the Florida Municipal Insurance Trust (hereinafter “FMIT”), and WHEREAS, FMIT has provided the City with a renewal proposal for One Million Eight Hundred Twenty-One Thousand Eight Hundred Twenty-Nine Dollars ($1,821,829.00) for the Fiscal Year 2021/2022, and WHEREAS, sufficient funding has been appropriated in the Fiscal Year 2022 operating budget for this expense, and WHEREAS, City Staff recommends the City Council authorize the renewal of the FMIT Agreement for Workers’ Compensation, General Liability, Property and Casualty, and Automobile Insurance for Fiscal Year 2021/2022 and authorize the City Manager to a issue purchase order, in an amount not to exceed, One Million Eight Hundred Twenty- One Thousand Eight Hundred Twenty-Nine Dollars ($1,821,829.00), NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA AS FOLLOWS: Section 1: ADOPTION OF REPRESENTATIONS: The foregoing Whereas paragraphs are hereby ratified and confirmed as being true, and the same are hereby made a specific part of this Resolution. Section 2: AUTHORIZATION: The City Council of the City of Miami Gardens hereby authorizes the renewal of the Florida Municipal Insurance Trust Agreement for Workers’ Compensation, General Liability, Property and Casualty, and Automobile DocuSign Envelope ID: 72ACE7C2-0334-45E9-B152-5E4AA32E95CC Page 2 of 2 Resolution No. 2021-123-3678 Insurance for the Fiscal Year 2021/2022 and authorizes the City Manager to issue a purchase order, in an amount not to exceed, One Million Eight Hundred Twenty-One Thousand Eight Hundred Twenty-Nine Dollars ($1,821,829.00) for this purpose. Section 3: EFFECTIVE DATE: This Resolution shall take effect immediately upon its final passage. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS AT ITS REGULAR MEETING HELD ON SEPTEMBER 22, 2021. ________________________________ RODNEY HARRIS, MAYOR ATTEST: ________________________________ MARIO BATAILLE, CMC, CITY CLERK PREPARED BY: SONJA KNIGHTON DICKENS, CITY ATTORNEY SPONSORED BY: CAMERON BENSON, CITY MANAGER Moved by: Councilman Stephens Seconded by: Councilwoman Campbell VOTE: 7-0 Mayor Harris Yes Vice Mayor Leon Yes Councilwoman Campbell Yes Councilwoman Ighodaro Yes Councilwoman Julien Yes Councilman Stephens, III Yes Councilwoman Wilson Yes DocuSign Envelope ID: 72ACE7C2-0334-45E9-B152-5E4AA32E95CC H IT Florida Municipal Insurance Trust '3 First Installment Billing -21/22 Fund Year FLORIDA MUNICIPAL INSURANCE TRUST 0 FMIT#1065 Invoice Date:3/15/2021 Bank ASH:Capital CltvBank 217 N.Monroe st. Invoice ID14:|NV—34310—Q6R7 Due Date:10/1/2021 Tallahassee.FL32301 RTNINABAII:083100688 ACCT#:0032620701 ATiN:Melissa Negron,SHRM-SOP Acct Type:checking ‘my of mam]Game“Acct Name:Florida Municipal Insurance Trust 18605 NW27th Avenue Suite 126 Please make check payable to: Miami Gardens.FL 33055 Florida Municipal Insurance Trust P.O.Box 1757 Tallahassee,FL 32302-1757 Policy Summary General Liability Auto Lia Iity Auto Physical Property workers Total Damage Compensation Gross Premium $1,016,432.00 $331 .925.00 $119,500.00 $380,207.00 $929,185.00 $2,777,249.00 Incentive Credit ($508,648.00)($84,333.00)($35,877.00)$0.00 ($371,562.00)($1,000,420.00) Service Fee $11,250.00 $5,625.00 $5,625.00 $11,250.00 $11,250.00 $45,000.00 Total Net Premium $519,034.00 $253,217.00 $89,248.00 $391,457.00 $568,873.00 $1,821,829.00 Current Installment Coverage Premium Service Fee Incentive Credit Total Net Premium General LiabilityCoverage $254,108.00 $2,812.50 ($127,162.00)$129,758.50 Auto Liability(bverage $82,981.25 $1,406.25 ($21,083.25)$63,304.25 ?ito Physical Damage Coverage ($8,969.25)$22,312.00 Property Coverage $95,051.75 $0.00 $97,864.25 Workers Compensation Coverage $232,296.25 $2,312.50 ($92,890.50)s142,21s.2_5' Total Installment Amount $455,457.25 Total Due by 10/1/2021 $455,457.25 NOTE:THISRENEWALIS BASEDONALLCOVERAGES.IF ANYOF THELINESOFCOVERAGEARENOTRENEWED,THEOTHER LINEPRICING WILLCHANGEORCOVERAGEOFFERINGSONTHE REMAININGLINESCOULDBEWITHDRAWNALTOGEFHER. POLICIESWILLBEMADEAVAILABLEAFTEROCTOBER 1,2021 ANDCANBEVIEWEDANDPRINTEDONLINEONCEPAYMENTIS RECEIVED. ELECTRONICPOLICIESAREALSOAVAILABLEAFFEROCTOBER1,2021 UPONREQUEST. Please see below for a copy of our Premium installment Plan,Penalty Policyand ACHInstructions. *****Please return a copy of this invoice with your payment to the Tallahassee of?ce or send ACH information,Invoice Number and Amount Paid in an email to Accounl:sReceivab|e@?cities.com.****“ PLEASE READT?l§PAGE CAREFULLY N0 COVERAGES,TERMS OR CONDITIONSARE TO BE ASSUMED AllTrust Programs are Non-Assessable Terms of this Agreement: Premiums shown are subject to year-end audit adjustments Allcoverages provided by the Florida Municipal Insurance Trust are on an occurrence format.The Florida Municipal Insurance Trust does not automatically include prior acts (tail)coverage. First Installment Second Installment Third Installment Fough Installment 25%minimum due 25%minimum due 25%minimum due 25%minimum due October 1,2021 January 1,2022 April1,2022 July 1,2022 NOTE:Ifthe total net premium is under $6,000.00 the installment provision does not apply Payment is to be forwarded to the League Office in Tallahassee. For any other coverages,the premium is billed by the Florida League of Cities and due in full at inception,regardless of the size of the premium Forty-?ve (45)Days Notice of Cancellation and Non-Renewal Ten (10)Days Notice of Cancellation for Non-Payment of Premium Note:Coverage summaries provided herein are intended as an outline of coverage only and are necessarily brief.In the event of loss,all terms,conditions,and exclusions of actual Agreement and /or policies will apply. Florida Municipal Insurance Trust (FMIT) ACH instructions to remit payment to FMIT Capital City Bank 217 N.Monroe St. Tallahassee.FL 32301 RTN#/ABA#: ACCT#: Acct Type: Acct Name: 0613100688 0032620701 Checking Florida Municipal Insurance Trust Eayments for insurance deductibles cannot be made via ACH.Deductible payments should be made by check and mailed to the Florida League of Cities Orlando of?ce.Ifyou have questions,contact the person whose name is listed on the deductible invoice. Please note:When making ACH payments to the FMIT,email the invoice number,payment amount,and a copy of the invoice for which the payment applies to:accountsreceivable@f|cities.com.(A PDF image of the invoice is preferred.)This information will ensure that the funds are applied to your account in a timely manner. For questions regarding ACH payments,please contact Mona Davis,Accountant I,for the Florida Municipal Insurance Trust,at (850)701-3016 or mdavis@?cities.com.